EXECUTIVE ASSISTANT (FELLOWSHIP COORDINATOR)

ABOUT THE POSITION

The Clark County Office of the Coroner/Medical Examiner is seeking qualified candidates to apply for the Executive Assistant position who will serve as the Fellowship Coordinator. This is a Forensic Pathology Fellowship program. The Executive Assistant Fellowship Coordinator will help coordinate for our Graduate Medical Education (GME) program. This role is responsible to assist in the operational and financial management of the program to ensure an optimal training environment. This will include but is not limited to long-term and short-term program planning; project management; recruitment; onboarding and offboarding; policy development and oversight; effective communication with faculty, trainees/learners, and university staff; and internal and external program relations. As a member of our team, you will cross many functional areas including administration, program/project management, finance, compliance, human resources, and event planning. Must have the ability to manage confidential information discreetly and responsibly. The ideal candidate should demonstrate a commitment to knowledge development/professional development.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

This position is confidential and excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to two (2) years of college level course work AND three (3) years of full-time secretarial experience. Experience providing office and administrative support to management staff is desirable. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.
All qualifying education and each experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. All details must be written in your own words and cannot be copied from job descriptions or other external sources

NOTE: Specific positions may require skill in taking dictation at a rate of 80 words per minute by hand or stenographic machine and transcribing it accurately.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

• Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly requires the use of judgment and the interpretation of policies and procedures.
• Researches, compiles and summarizes a variety of informational or statistical materials; may compile and review budget figures.
• Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or printed materials; may use word processing equipment and input or retrieve data and prepare reports using a computer system; may compile and process confidential materials.
• Initiates correspondence independently for own signature or by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Organizes and maintains various administrative, reference, and follow-up files; purges files as requested.
• Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings and prepare minutes or may represent the manager at such meetings.
• Relieves managers and supervisors of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities.
• Makes appointments and maintains a calendar, schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.
• Assists with the development and administration of the department's budget; may prepare or maintain statistical, fiscal or payroll information.
• May coordinate departmental personnel, purchasing and related administrative support activities.
• Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.
• May provide supervision, training and review of work of office support staff.
• May drive a personal, County or agency motor vehicle in order to attend meetings.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

• Flexible Schedules including 4/10 options
• More Money in Your Pocket
  • 100% Employer Paid Defined Benefit Retirement
  • No Social Security Deduction
  • No State Income Taxes

Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

• Medical - Employer pays 90% of premium
  • Pharmacy Benefits (30, 90-day retail or mail order fills)
  • 24/7 Telephone Advice Nurse - no employee cost
  • Teledoc, Doctoroo, and Dispatch Health

Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include:

• 13Paid Holidays includinga Floating Birthday Holiday
• Paid Vacation Leave
• Paid Sick Leave
• Holiday Leave

Other leave options

• Catastrophic Leave
• Parental Leave - Up to 90 days

Wide Variety of Voluntary Benefits that include

• Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.
• Trustmark - Permanent Life Insurance benefits and long-term care.
• Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance
• TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available
• Morgan Stanley - Deferred Compensation Plan

Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

Closing Date/Time: 12/10/2024 5:01 PM Pacific

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• Clark County

• 702-455-4565

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