Warehouse Inventory Worker Internship- Public Works Department

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About the Department

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The City's Public Works Department is seeking an individual whose values align with the values of the City's employees .

The Department of Public Works is responsible for delivering capital improvement projects for a wide variety of City facilities and infrastructure, maintaining City facilities and fleet assets, facilitating , and regulating development activities, and providing animal care and services. The Department is committed to high-quality service, partnering with the community, and providing an excellent environment in which to work.

Position Duties

Duration of Assignment:
Approximately 12 weeks starting February 2025.

Salary Information:
The Public Works Department is currently seeking to fill one (1) part-time unbenefited Undergraduate/Graduate Student Intern in the Communications Division.

Salary ranges for this classification are:

• Undergraduate Student Intern: $15.17 - $21.66 per hour (unbenefited)
  

• Graduate Student Intern: $19.62 - 28.98 per hour (unbenefited)
  

These salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

Internship Project Plan: Warehouse Inventory Worker Internship

Duration: 12 Weeks

Objectives:

1. Gain an understanding of warehouse operations and inventory management.

2. Identify , assist , and implement improvements in inventory accuracy and efficiency.

3. Complete a capstone project to optimize inventory management operations.

Weekly Breakdown:

Week 1-2: Orientation and training

• Introduction : Team overview, warehouse safety training, and introductions.

• Training : Basic warehouse operations, and inventory management systems (Microsoft

Outlook, Infor, Asana).

• Objective : Understand the current inventory processes and warehouse layout.

Week 3: Barcode/RFID scanning

• Training : Familiarize with the use of RFID technology

• Objective : Ability to implement barcode scanning to conduct cycle counting

Week 4-5: Asset management

• Activity : Conduct cycle counts on asset-tagged equipment.

• Objective : Identify locations on all assets both physical and systematic.

Week 6-8: Prep equipment for disposition

• Activity : Prep specific assets for surplus and E-waste

• Objective : Repurpose and dispose of assets that are no longer needed

Week 9-10: Cycle counting parts.

• Activity : Cycle count stock levels

• Objective : Identify stock levels and end-of-life items

Week 11: Improvement Areas Identification

• Activity : Discuss improvement of the work area and gather input.

• Objective : Reorganize Stock Room areas to maximize workflow efficiency

Week 12: Reflection and Feedback

• Task : Discuss intern performance and accomplishments.

• Objective : The intern will conduct a self-assessment to evaluate personal growth.

The salary ranges for these classifications:

Student Intern Salary Range - $15.27 - $21.66/hourly ( unbenefited )

Graduate Student Intern Salary Range - $19.62 - 28.98/hourly ( unbenefited )

This amount includes an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidates’ qualifications and experience.

Minimum Qualifications

Undergraduate Student Intern : Current enrollment in an accredited college or university in an undergraduate program.
Graduate Student Intern : Completion of a bachelor’s degree and current enrollment in a master’s degree program from an accredited college or university.
Licenses & Certificates : Possession of a valid driver's license authorizing the operation of a motor vehicle in the State of California may be required for some positions.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

• Analytical Thinking - Ability to comprehend basic information and data. Can identify patterns, trends, and root causes in inventory data.
  

• Attention to Detail - Can spot discrepancies in inventory and identify potential issues. Ability to complete material handling tasks with minimal errors.
  

• Pro blem Solving - Demonstrates a proactive approach to identifying and resolving processes. Adaptable to unexpected challenges in inventory discrepancies.
  

• Organizational Skills - Keeps track of multiple tasks and responsibilities efficiently and project milestones. Effectively organizes data and files for easy access and reporting.
  

• Technical Proficiency - Basic knowledge of Microsoft-based software . Open to using multiple applications simultaneously to support operational tasks effectively. Ability to use barcode scanners and RFID systems to track inventory.
  

• Time Management - Manages workload effectively, prioritizing tasks to meet the 12-week project timeline. Balances short-term tasks with long-term project goals.
  

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Maritza Garcia at maritza.garcia @sanjoseca.gov .

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

Part-time positions(less than 40 hours per week) are required to participate in the City’s PTC 457 Deferred Compensation Plan per Federal regulations. Employees are required to contribute 3.75% of gross earning and the City contributes a matching amount of 3.75%. The funds contributed by the City are 100% vested upon initial deferral and will be held in in a stability of principal investment. This plan is in lieu of social security and does not include any healthcare benefits or contributions.

Part-time employees may elect to contribute additional retirement savings through the City’s Voluntary 457 Deferred Compensation Plan. Additional Information on both plans can be found on the City’s website.

Closing Date/Time: 12/2/2024 11:59 PM Pacific

• 

• City of San Jose

• 408-535-1285

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