Senior Administrative Analyst (As-Needed)

City of Santa Monica
Santa Monica, California United States  View Map
Posted: Nov 12, 2024
  • Salary: $49.97 - $61.69 Hourly USD
  • Full Time
  • Administrative Analysis and Research
  • Clerical and Administrative Support
  • Job Description

    Job Summary

    Plans, implements and coordinates programs and projects. Performs complex analytical studies and supervises staff, as assigned.

    SUPERVISION

    Works under the administrative supervision of a supervisory, management or professional employee who establishes objectives for the position and reviews completed work and work in progress.

    Note: The current as-needed vacancy is in the Police Department, Professional Services Division. The eligible list that is established from this recruitment will be used to fill all as-needed Senior Administrative Analyst vacancies that occur in the City during the life of the list.

    Representative Duties

    Develops, implements and coordinates programs, typically in compliance with local, state and federal regulations. Formulates program/project policies and procedures.

    Evaluates and monitors program effectiveness. Develops recommendations to increase effectiveness of programs. Performs cost/benefit analysis.

    Monitors the status of projects.

    Prepares, analyzes and coordinates the departmental and/or divisional budget.

    Administers, monitors and reviews the departmental and/or divisional budgetary revenues and expenditures.

    Prepares and analyzes department budget revision requests through the course of a budgetary cycle.

    Provides information and assistance to the public and staff on various programs.

    Researches information, conducts quantitative and qualitative analyses and prepares reports as required.

    May participate in local professional organizations to promote City programs.

    May investigate and recommend potential outside funding sources for local programs. May prepare grant applications and accompanying reports.

    Analyzes applicable laws and keeps informed of current regulations and guidelines as well as similar programs outside of the city.

    Prepares recommendations for the City Manager and City Council consideration.

    Makes recommendations to Boards, Commissions, neighborhood groups, business groups and others.

    Trains, supervises, assigns and evaluates the work of staff, as assigned.

    Performs other related duties, as assigned.

    Requirements

    Knowledge of:

    Principles of public administration

    Quantitative and management analysis techniques

    Collaboration process techniques

    Report writing

    Principles of program planning, monitoring, implementation and evaluation

    Relevant local, state, and federal laws and regulations

    Budget preparation and administration

    Budgeting policies, practices and analysis

    Principles of staff training and supervision

    Effective customer service techniques

    Ability to:

    Select, supervise and train staff

    Communicate effectively both in writing and orally

    Analyze and solve administrative budgetary problems

    Plan, develop, implement, administer and evaluate projects and progams

    Act as a resource for departmental concerns

    Keep abreast of current developments in area(s) of specialty

    Prepare analytical and financial reports

    Keep accurate records

    Prepare and present effective presentations

    Research, and interpret complex technical information

    Work independently

    Communicate city policies in a courteous and effective manner

    Establish and maintain effective and cooperative working relationships with the public, private businesses and City staff

    Provide effective customer service

    Skill in:

    Using a personal computer and applicable software applications

    Working effectively with persons from diverse social, cultural, and economic backgrounds

    REQUIREMENTS

    Minimum Qualifications:

    Education:

    Graduation from an accredited college or university with a bachelor’s degree.

    Experience:

    Three years of recent, paid work experience which has included performing research, analysis, report writing and evaluation tasks. One year of recent, paid budgetary and/or project management experience is highly desirable.

    Licenses and Certificates:

    Possession of a valid Class C driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

    Supplemental Information

    HOW TO APPLY : All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.

    NOTE: You must submit a copy of your college diploma/transcript. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. You must attach a scanned copy of your college diploma or transcript to your online application. Failure to do so may result in your application being disqualified.

    SELECTION PROCESS :
    All applicants must submit clear, concise and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate further in the selection process.

    BACKGROUND INVESTIGATIONS : Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

    Inclusion & Diversity Statement
    The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

    The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

    Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

    WORKING CONDITIONS:
    Work is primarily performed indoors in a home office or work office setting, in accordance with the City’s Telework/Flexible Workplace Policy, with frequent interruptions. Office work may require sitting for prolonged periods of time and using a computer keyboard, mouse, and screen. Physical demands may include walking, standing, kneeling, bending, reaching and grasping. May be required to visit off-site locations to attend meetings. May be required to work evenings or weekends dependent upon assignment.

    The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center.

    Closing Date/Time: 11/22/2024 5:00 PM Pacific
  • Special Instructions

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.
  • ABOUT THE COMPANY

    • City of Santa Monica
    • City of Santa Monica

    Santa Monica is a beachside city of 8.3 square miles on the westside of Los Angeles County. Offering an environment of unparalleled natural beauty, the city is home to a mix of residential communities, commercial districts, and recreational venues. Recently named by National Geographic as one of the Top "10 Beach Cities in the World" and by TIME as one of the "Best Places to Live", Santa Monica features three miles of Pacific beaches and the Santa Monica Pier. Santa Monica’s residential population is approximately 93,000, increasing to an estimated 250,000 during the day with tourists, shoppers, and employees. Tourism attracts over 8 million visitors annually.

    The City of Santa Monica was incorporated on November 30, 1886 and subsequently adopted a City Charter in 1945. In 1947, a City Council-City Manager form of government was established. The City Council consists of seven members elected by the community at large to four year terms.

    The City of Santa Monica is a full-service city. City departments provide police, fire, a regional transportation network, water, refuse and recycling, streets, parking, planning, building, engineering, free public wifi, a high speed fiber optic network, parks, affordable housing, economic development, library, rent control, recreational, cultural, and educational services to the community.

    The City-operated Big Blue Bus regional bus service provides over 16.5 million rides for customers each year, all powered by renewable natural gas. Breeze Bike Share was Southern California's first bike share system with 500 bikes at 85 locations. In 2016, the Metro Expo Line opened connecting Santa Monica to Downtown Los Angeles in under an hour.

    The City of Santa Monica is a national leader in environmental, economic and social sustainability. The City is working toward aggressive climate action goals including: water self-sufficiency by 2020, zero waste by 2030, and carbon neutrality by 2050.

    The highly-rated Santa Monica-Malibu Unified School District serves both Santa Monica and Malibu residents. Santa Monica College (SMC), one of the state's top two-year community colleges, serves over 30,000 full-time and part-time students on several campuses and offers more than 90 fields of study. Santa Monica's strong education institutions are complemented by the 5-star rated Santa Monica Public Library system.

    Public safety is a top priority in the City of Santa Monica. Santa Monica Fire Department continues to maintain a Class 1 ISO rating, the highest possible rating.

    Santa Monica has a strong and diverse economy. Known as “Silicon Beach,” local businesses are at the leading edge of the nation’s creative economy and startup scene.

    Sana Monica is also home to three renowned and respected health facilities, Providence Saint John’s Health Center, Santa Monica-UCLA Medical Center and Kaiser Permanente.

    Connect with the City of Santa Monica by visiting www.santamonica.gov, follow @santamonicacity on Twitter, or sign up for the City's newsletter and emergency alerts at www.smgov.net/newsletter.

     

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Apply Now Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.
Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.