Analyst II - CPPW

The Position

Job Appointment: Full time
Work Schedule: Monday - Friday 40 hours a week
Work Location: Remote work, which must be performed within Oregon or Washington. For more information, click here . Must also be able to attend 10+ local events per year.
Benefit: Please check our benefit tab for an overview of benefit for this position
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees.
Union Representation: (City of Portland Professional Workers, CPPW ) . This labor contract is currently being negotiated. To view other labor agreements, please click here .

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary

The Portland Water Bureau is seeking an Analyst II to join the Contract Administration Branch Team!

The City of Portland Water Bureau’s mission is to serve excellent water every minute of every day to almost 1 million customers in the Portland Metropolitan area. In order to meet our mission in an equitable manner, we commit to transforming our policies, practices, and culture to better serve people in marginalized communities. We also work to reduce systemic inequality and its impacts on our employees and the people we serve. Black, Indigenous, and People of Color are encouraged to apply for this position.

Are you a reliable, detailed, and organized professional?

Do you enjoy solving problems and building relationships?

Do you like working in a collaborative team environment?

If your answers are yes, you may be the Analyst II we are looking for.

The Contract Administration Branch is within the Water Bureau’s Engineering Services Group. The section’s work plays a vital role in the procurement process used in design and construction. Work in this section includes procurement and contract administration support to capital improvement program projects, including the Bureau’s ten-year requirement for filtration plant design and construction. Services provided by CAB include procurement guidance and contract development and acquisition; establishing best practices for improving contract administration for workgroups; directing and overseeing the Bureaus process for submission of council actions associated with procurement actions; and, assistance to improve efficiency, effectiveness and equity in Bureau procurements. The team in collaboration with Bureau and City equity efforts, works to establish methods, tools, support, and procedures to improve involvement from BIPOC and women-owned businesses in Bureau contracting. The work can be fast paced to meet project delivery timelines, but you’ll be working within a team that is committed to supporting each other and working with the common goal of providing a high level of service to our customers.

The Analyst II position is assigned to the Water Bureau, Engineering Services Group’s Contract Administration Branch. As a key member of the team, you will collaborate with capital project delivery teams to coordinate and administer the procurement needs for projects, assist to ensure cost control, contractor performance and legal compliance is maintained; and, provide technical and procurement planning support to project managers. The position is responsible for performing advanced-level logistical, financial, statistical, and other management analyses and maintains policy, procedure and legislative rules and statutes in support of contract development and implementation. The Analyst II works independently to develop, provide assistance, and lead a process for program and project managers in the administration and enforcement of the requirements of a wide range of Social Equity Contracting Programs and ensuring provisions of the Bureau and City Social Equity Contracting Strategies are adhered to by contractors and vendors on CIP and other bureau related contracts.

Do you have a background as an Analyst II professional, and are you reliable, detailed, and organized?

• You will perform the most complex professional contracting work requiring a substantial level of professional training and experience. Work entails the use of sound, independent judgment and the application of knowledge gained through education, professional training and experience related to contract law, City of Portland procurement codes, City Social Equity Contracting Strategies, and council process, as well as Water Bureau rules and regulations.
• You will prepare written correspondence, reports, and legal documents including contracts, intergovernmental agreements, council documents and task orders to facilitate the procurements for professional, technical, and expert services, goods and services, and construction work.
• You will ensure bureau solicitation processes are fair and equitable, and designed to attract diverse and responsive bids and proposals.
• We are looking to develop a bureau-specific policy to prioritize contracting and procurement of goods from DMWESB-SDVBE vendors for the bureau’s capital projects. One of your main roles will be to develop, implement and manage strategies to promote applicable contracts as a small business direct appointments, market and attend outreach and capacity-building workshops offered by the City for potential small-bid contracting opportunities, assisting project managers to continue mentorship through the City Prime Contractor Development Program to help grow and develop opportunities for contractors and service providers, and, develop and implement a bureau-specific project manager training curriculum with an contract equity focus, centering the needs of BIPOC communities and women owned businesses.
• You will develop document templates and procedures for use by staff and consultants and provide the training on how to use that material and information during the development of procurement actions.
• You must be able to work on a multitude of tasks and understand/respond to various situations in a fast-paced environment; and be an organizer and planner who thrives on details and is uncompromising in consistency and accuracy.
• Meeting strict deadlines and understanding the importance of managing a dynamic and changing workload will be key for success.
• You must be able to communicate clearly, concisely, and effectively, both verbally and in writing, and prepare comprehensive and legally sound documents and reports.

Do you enjoy solving problems and building relationships?

• You are an outgoing professional who values partnerships and forms relationships to get things done; able to take initiative, develop creative solutions and problem-solve within established procedures and guidelines to meet stated program and policy outcomes; use tact, discretion, and diplomacy in dealing with sensitive situations and concerned contractors and stakeholders.
• You must be a strong communicator and able to communicate complex procurement related topics to technical and non-technical audiences both verbally and in writing.
• You will provide information on the City’s procurement and equity in contracting processes to project managers, contractors and various stakeholders; draft and present analyses, observations, findings, conclusions, and recommendations regarding contractor's equity performance and other procurement milestones to supervisors, managers, and City officials through written reports, oral presentations, and public forums.
• Your work will involve meeting with contractors and project managers to present contract equity reports; negotiating revisions to contracts; resolving problems, attending public meetings, and gathering information.

Do you like working in a collaborative team environment?

• This job is highly collaborative. You will report to the bureau’s Contract Administration Branch Manager and work closely with employees from all over the bureau, but especially with the bureau’s Filtration Plant Design and Construction Manager(s) and project delivery team stakeholders for the bureau’s capital projects.
• You will provide day-to-day guidance to bureau staff and consultants on the importance for ensuring that approved purchases are of a sufficient quality, cost-efficient and effectively supports the project and bureau’s mission, objectives, and values.
• You will attend public meetings including pre-proposal, pre-bid, Council sessions, and discuss and assist in proving information about the procurement equity process being used for project solicitations.
• You will establish and maintain collaborative and effective working relationships with managers, staff, consultants, independent appraisers, title search firms, other public agencies, property owners and others encountered in the course of work.
• You will collaborate in the preparation and presentation of ordinances to City Council and coordinate with various City groups including the City Procurement Compliance Office and the City Attorney.

About the Water Bureau:

The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public.
Our mission: We serve excellent water every minute of every day.
Our vision: The water our community loves is safe and abundant for generations to come.
Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities.
Our values: Honor our responsibility. We take part in a long legacy of careful stewardship of natural resources, infrastructure, and public trust. We never forget that water is essential.
Serve our community. We know people depend on us. We are dedicated to listening, communicating, and acting with compassion.
Work well. Our strength lies in the skills, expertise, and creativity our employees bring to work every day. We work hard, we work safely, and we adapt.
Use money wisely. We work to control costs while maintaining high standards. We invest to make our water system stronger, more flexible, and better prepared for challenges ahead.
Build relationships. We recognize the power of collaboration--with customers, coworkers, and partner organizations. Our relationships guide our work.

Have a question?
Contact Information:
Anna Morgan, Senior Recruiter
Bureau of Human Resources
anna.morgan@portlandoregon.gov

To Qualify

Applicants must describe in their supplemental question responses and résumé how their education, training, work experience and/or lived experience, meets each of the following minimum qualifications:

Experience with principles, practices, methods, and techniques of public agency purchasing and contracting, including competitive bidding procedures and understanding, interpreting, explaining, and applying legal requirements for governing assigned areas of responsibility in the public sector.Experience analyzing, interpreting, explaining, and applying relevant contract laws and contractor compliance forms, insurances, ordinances, policies, and procedures while maintaining accurate files, records, and documentation.Skill in communicating clearly, logically, and persuasively, both verbally and in writing and preparing clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, technical, budgetary, and financial data in addition to communicating complex analytical topics to non-technical audiences.Experience managing a multicultural workforce, promoting an equitable workplace environment, and applying equitable program practices to City procurement services.Experience exercising independent judgment, problem-solving, and taking initiative within established procedures and guidelines.Ability to establish and maintain effective working relationships with Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work. Applicants must also:

• Possess upon hire a valid state driver's license & acceptable driving record

Although not required, you may have one or more of the following:

• An Oregon Contract Administration Certificate (OCAC)/DAS

The Recruitment Process

STEP 1: Apply online between November 4 , 2024 - November 18, 2024

Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your responses to the supplemental questions.
• How We Determine Pay : The City of Portland is covered by the Oregon Equal Pay Act . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.
• E-mailed and/or faxed applications will not be accepted.

STEP 2: Minimum Qualification Evaluation: Week of November 18th - Week of November 25th

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

STEP 3: Establishment of Eligible List: Week of December 2

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

STEP 4: Selection (Interview): Mid-December

• Hiring bureau will review and select candidates for an interview

STEP 5: Offer of Employment: Early January

• Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment.

STEP 6: Start Date: Flexible

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

• Health Care (Medical, Vision and Dental)
• Carrot Fertility
• Wellness Benefits
• Life Insurance
• Long-term disability coverage to eligible employees and their families.
• Employee Assistance Plan
• Flexible Spending Accounts
• Retirement
• Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
• Family Medical Leave
• City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .

Closing Date/Time: 11/19/2024 11:59 PM Pacific

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• City of Portland

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