Legal Executive Administrative Assistant (DAAS-PG)*

The Job

FUTURE SALARY INCREASES

3% Annual Across the Board Salary Increases on February 25/26**

Since 2016 the Office of the Public Guardian has received the following National Association of Counties ( NACo ) Achievement Awards

Office of the Public Guardian Multi-Disciplinary Team and Collaborative

Support Group for Families of Conservatees

Collaborative to Prevent Homelessness of Gravely Disabled Adults

DAAS-PG Nursing Model to Enhance Service Delivery Systems

The Department of Aging and Adult Services - Public Guardian (DAAS-PG) is recruiting for a Legal Executive Administrative Assistantto perform a variety of administrative and secretarial tasks in support of the Chief Deputy Public Guardian. The incumbent will perform a variety of highly responsible and complex duties requiring a high level of confidentiality, discretion, multi-tasking, attention to detail and excellent executive-level customer service skills, and legal expertise while working in a fast-paced environment.

Key responsibilities will include:

• Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions.
  
• Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation.
• Se rves as liaison between supervisor, officials, and the public in situations requiring tact and judgment.
  
• Screen mail, calls, and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures.
  
• Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements.
  
• Reviews and makes recommendations regarding office methods, policies and procedures; develops forms.
  
• Assists with various projects which includes researching, compiling, arranging and computing data.
  
• Trains office staff in office practices, use of specialized equipment, word processing, etc.
  
• May direct or coordinate the activities of a clerical support unit.
  

For more detailed information regarding job duties, refer to the Executive Administrative Assistant I job description.

*Official Job Title: Executive Administrative Assistant I
This excellent opportunity for career growth, also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.5% up to max step (a dvanced step placement upon hire is subject to qualifications) , and the benefits listed below:
As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide .

**Salary increases contingent upon Property Related Revenue and/or statewide Proposition 172 Sales Tax Collections performance.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.

Travel: Travel throughout the County is required and employees may be required to make provision for transportation and to use personal vehicles (mileage reimbursement at current IRS rates is available). A valid California driver license and proof of automobile liability insurance must be provided and maintained for the individual providing the transportation.

Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Minimum Requirements

Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a legal setting that requires a high level of confidentiality and discretion where duties included two or more of the following: transcribing and proofreading legal documents, including briefs, motions, pleadings and subpoenas; maintaining docket control systems to track legal filing deadlines; creating and populating spreadsheets; updating and indexing pleadings and discovery binders; scheduling meetings, closing, hearings, site inspections and/or depositions; drafting correspondence and routine legal documents, such as legal invoices and deposition notices; assisting with legal research and communicating with lawyers, experts, vendors, opposing counsel and other related staff.

Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM .

Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.

IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

Desired Qualifications

The ideal candidate will have:

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite or related software, advanced level in Outlook.
• Ability to manage/support multiple executive level staff calendars.
• Ability to identify solutions to coordinate multiple stakeholders for meetings.
• Highly developed decision making, problem solving, and written communication skills.
  
• In-depth knowledge of modern office practices, methods, and procedures.
  

Selection Process

Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, November 8, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.

There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.

All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.


EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points.

Please click HERE for important Applicant Information and the County Employment Process .

Exempt Unit-Group D

The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

For a summary of benefits, please click here .

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ .

Closing Date/Time: 11/8/2024 5:00 PM Pacific

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• San Bernardino County

• 9093878304

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