CLERK TYPIST II (NON-CAREER)

DESCRIPTION

The non-career position typically works 20 hours per week, and cannot exceed an average of 29 hours per week throughout the year, up to a total of 1600 hours in a year for a maximum of two years. The assignment may end at any time, but under no circumstances will it extend beyond two years.

Why we want to hear from YOU...

The Port of Long Beach is committed to creating an inclusive, equitable and diverse work environment, with the ultimate goal of making BELONGING a norm. We hire amazing qualified teammates from a wide variety of backgrounds and experiences. We recognize that embracing our differences, and establishing an environment that encourages a diversity of viewpoints and perspectives, makes us a stronger, more effective organization. We invite all of our teammates to bring their whole selves to work. We are huge advocates of LIFE/WORK BLEND - where LIFE leads the pack! Our teammates arrive daily with the ethos to collaborate, foster intellectual curiosity and provide unparalleled service. If you share these values and our enthusiasm, your next career opportunity is with THE PORT OF CHOICE!

The Team...

The Harbor Department is seeking to fill a Clerk Typist II (Non-Career) positioninthe Executive Office. The Executive Office of the Port of Long Beach provides leadership, policy direction, resources, and support to staff in all Port divisions so they can perform their specific job responsibilities as effectively as possible in support of the mission and strategic goals of the Port.

EXAMPLES OF DUTIES

The Role...
Under general supervision, provides secretarial, clerical, and administrative support to the Executive Secretary and/or Executive staff, and is involved with high-level contacts and exposure to sensitive information necessitating a considerable use of discretion and judgment .

How you get to contribute:

• Answer, screen and direct telephone calls to appropriate Executive staff; take messages or transfer to voicemail.
• Assist Executive staff with project-related clerical needs, including scanning, copying, faxing and mailing.
• Data entry, record keeping, and filing.
• Greet and direct visitors to appropriate staff members or conference rooms.
• Provide callers with general information pertaining to the Port.
• Route various correspondences or signature items; retrieve, process incoming and outgoing mail, and complete mail distribution.
• Assist staff with reserving and scheduling upcoming meetings in conference rooms;
• Prepare, edit and print various types of correspondence and reports as directed.
• Stock and organize office supplies in designated areas, including monitoring supply levels to maintain adequate inventory.
• Perform other related duties as required.

REQUIREMENTS TO FILE

Required Education, Experience and Qualifications:

• High School Diploma or equivalent preferred.
• Requires minimum of one (1) year of progressively responsible clerical experience.
• Prior City or Port experience is desirable.

Professional Knowledge and Characteristics

• Knowledge of principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation is essential.
• Knowledge of personal computers and applications such as Microsoft Office and other related software.
• Knowledge of proper phone etiquette.

Technical Skills

• Excellent phone etiquette.
• Ability to handle confidential issues.
• Ability to prioritize multiple tasks and ensure timely completion.
• Proficient with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook.
• Ability to navigate the Internet.
• Ability to file alphabetically and numerically.
• Ability to type accurately on a personal computer at a minimum net speed of 40 wpm.
• Ability to correct errors in grammar, spelling and punctuation.
• Ability to compile information for use in reports.
• Must possess attention to detail.
• Must have a valid California Driver’s License to perform work-related duties .

Interpersonal Skills

• Ability to deal courteously with the public.
• Good attendance, professional appearance and demeanor is required.
• Ability to work effectively in a team environment.
• Requires a collaborative work style, fostering cooperation and teamwork.
• Must be able to maintain an even temperament and have a willingness to change priorities and be flexible as circumstances dictate.

SPECIAL NOTE This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

The non-career position typically works 20 hours per week, and cannot exceed an average of 29 hours per week throughout the year, up to a total of 1600 hours in a year for a maximum of two years. Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years.

Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. However, Non-Career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

Incomplete applications or applications that do not meet the minimum requirements will not be considered.

SELECTION PROCEDURE

How do we start the conversation?
The final filing date for this recruitment is: Sunday, November 10, 2024 @ 11:59 pm PDT. Submissions will only be accepted online at www.governmentjobs.com .

To be considered for this opportunity, please submit a cover letter and resume with your application outlining your relevant work experience.

The Port reserves the right to extend the closing date without notice in order to accept additional applications. Individuals identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for finalist candidates.

For alternative format or accommodation requests, please contact Human Resources at (562) 283-7500. For technical issues with your online application, please contact Neogov support at (877) 204-4442.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The Port of Long Beach is an Equal Opportunity Employer

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics.

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Closing Date/Time: 11/10/2024 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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