Department Coordinator

Job Summary

Under the general direction of the Chair, the incumbent plans, organizes and directs the support operation of the Electrical Engineering Department while providing leadership to support staff. The position manages various work priorities independently and are accountable for their own outcomes, utilizing independent judgment, discretion and deep understanding of university infrastructure, programs, policies, procedures, and regulations to address complex issues. This role ensures continuity during the three-year chair rotation.

Key Responsibilities

• Department Administration: Assures compliance with applicable university and program requirements, informing faculty and students on university regulations governing grading, graduation, admission practices and requirements, coordinating visiting scholar/researcher appointments, GWAR/Technical Writing and other graduation requirements, admission requirements, grade changes/appeals, and independently providing solutions to complex problems in these matters.
• Budget and Financial Planning: Assist the chair in financial planning and fund management, including all funds and special project accounts.
• Staff/Academic Personnel Administration: Oversees the work of and provide direction, training, and guidance to Administrative Support Assistant and recruits, hires, supervises, oversees, and provide training to the student assistants/work study students who support the many tenured and part-time faculty members, assuring accuracy and currency in meeting university deadlines.
• Course Scheduling and Classroom Assignment: Utilizing People Soft, Ad Astra and Common Management System, performs on-line course scheduling for academic year, summer, winter and intersession course scheduling, classroom, and instructor changes and faculty appointments and assuring accuracy and currency in meeting university deadlines.

Knowledge Skills and Abilities

Ability to work independently on complex assignments, exercise initiative and establish priorities. Knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Knowledge of English grammar, spelling, and punctuation Ability to communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of administrative support experience required.

• High school degree, technical/vocational program, or their equivalents preferred.

Physical Summary

Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Department

Electrical Engineering

Classification

Administrative Support Coordinator ll

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 -$6,653 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for two years with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: Oct 26 2024 Pacific Daylight Time
Applications close: Nov 09 2024 Pacific Standard Time

Closing Date/Time: 2024-11-09

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• Cal State University (CSU) Long Beach

• 562.985.4111

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