ADMINISTRATIVE INTERN

DESCRIPTION

The City of Long Beach’s Human Resources Department is seeking a proactive and detail-oriented Administrative Intern to assist with social media outreach and recruitment support. This role is crucial in helping manage and expand our recruitment efforts, ensuring effective job postings and outreach while providing general administrative support to our HR team. The ideal candidate will be eager to gain hands-on experience in HR functions, social media management, and recruitment processes, contributing to a dynamic and supportive team environment.

Non-Career employees are allowed a maximum of 1600 work hours over 12 months and are considered temporary, at-will employees who are not typically eligible for benefits. Non-career employees are not typically eligible for health/dental/vision benefits; however, may be eligible for sick leave benefits.

THE DEPARTMENT

The Human Resources Department provides the full range of human resources support and services to 24 departments throughout the City. HR’s services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City’s greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to support the City and its departments in attracting, developing, and retaining a highly skilled and diverse workforce. Our vision is to make Long Beach an employer of choice through commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce.

EXAMPLES OF DUTIES

• Assist in managing and posting job openings on social media platforms (e.g., LinkedIn, Twitter, Facebook).
• Support the creation and execution of social media campaigns to attract potential candidates.
• Monitor social media channels and respond to inquiries related to job postings.
• Track and report on the effectiveness of social media recruitment efforts.
• Help with job fair registration and research.
• Assist in posting job openings on various job boards.
• Support job announcements sent to email distribution lists.
• Provide general administrative support, including managing calendars and scheduling meetings.
• Assist with data entry and maintenance of HR records and databases.
• Assisting with data and data analytics for a variety of special projects.
• Help prepare reports and presentations related to recruitment activities and social media performance.
• Aid in managing LinkedIn Recruiter and other recruitment tools.
• Support the Talent Acquisition help desk phone line and email inquiries.
• Assist with tracking onboarding surveys and related tasks.
• Collaborate on special projects to support the Talent Acquisition team.
• Provide general support to HR team members as needed.

REQUIREMENTS TO FILE

• Currently enrolled in an undergraduate program with a major in public administration, political science, business administration, human resources management, or related fields from an accredited college or university with a GPA of 2.0 or higher (proof required). OR
• Recently graduated from an undergraduate program (within one year of application submission) from an accredited college or university with a GPA of 2.0 or higher (proof required).
• Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months of employment if license is out of state. DMV K4 driver license information report required during onboarding if selected for position).
  

DESIRABLE QUALIFICATIONS

• Experience developing technical skills, including extracting data from various types of databases, inspecting data, and detecting missing or anomalous data using analytical and/or visual methods.
  
• Experience in spreadsheet software such as Excel and Sheets
  
  
• Experience with computer applications such as Adobe PDF, Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel), Microsoft Teams, and Zoom.
  
  
• Social media experience (i.e., linkedin, twitter, facebook, etc.).
  
• Experience posting employment opportunities on external job sites.
  
  
• Highly motivated self-starter, resourceful, and able to work independently.
  

SELECTION PROCEDURE

This recruitment will close on Friday, November 8, 2024 at 11:59 pm. T o be considered, applicants must submit a resume, cover letter, proof of education(if qualifying). Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination before appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-7915.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

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Closing Date/Time: 11/8/2024 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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