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Job Description
Requirements
MOS CODES: 001127 (Navy)
Education and Experience : A High School diploma or GED, or higher, and two (2) years clerical experience involving some accounting support or payroll duties.
Licenses and Certificates : None
General Purpose
Under general supervision, perform specified standard accounting clerical payroll processing, collection, disbursement, purchasing or bookkeeping work, may include that which is associated with a grant and/or contract.
Typical Duties
Perform standard accounting and/or payroll documentation and processing related to accounts payable and receivable, may include those associated with a grant and/or contract. Involves: Prepare reimbursement billing invoices and posting to General Ledger, review grant refund claims and invoices for accuracy, enter transactions in automated financial management and inventory systems, and audit monthly vendor statements. Decrease, increase, cancel or close purchase orders, process customer deposit refunds and rebates, maintain files of purchase orders, requisitions and all other documents. Verify availability of funds for purchases, record work orders, tag, log and audit equipment. Review for accuracy and enter requisitions for supplies, materials and services in computer based financial system. Initiate processing and post vendor payments. Gather, record, reconcile and consolidate cashier reports and deposit slips, prepare daily deposits, reconcile credit card reports, enter codes for billed items, initiate collection process for returned checks, review invoices for accuracy and enter transactions. Bill, collect, record and account for miscellaneous billing of fees and service charges. Create and process journal entries for revenue received and petty cash. Monitor payments and prepare deposits. Process lockbox payments, post data electronically, post and record totals to ledger and related record keeping files. Verify and reconcile daily petty cash disbursements, receive funds from courier, identify and address shortages and notify appropriate requester.
Maintain payroll records and provide Accounting Staff support, may include those associated with a grant and/or contract. Involves: Gather data and review time and attendance sheets for each grant related employees. Prepare, calculate, balance and data enter time reports for proper documentation. Provide current and projected personal services or other expense data for use by those who engage in budget preparation and reimbursement. Perform duties of coworkers if necessary to ensure continuity of operations. Dispense requested supplies and requisition replacements for depleted stocks. Answer phones, compose and type correspondence, and perform other clerical duties as assigned. Answer questions and provide information regarding grant, if assigned. Conduct research by gathering information from files and prepare documenting paperwork or forms as needed. Maintain and update computerized or hard copy records.
General Information
To view complete job specification, click here .
Note: This is an unclassified contract position.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
Determined by agreement
Closing Date/Time: 10/29/2024 11:59 PM Mountain -
ABOUT THE COMPANY
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City of El Paso
Show moreTHE CITY OF EL PASO HAS IMPLEMENTED PROGRAMS TO INVEST IN ITS WORKFORCE, INCLUDING:
- Competitive wages
- Pension Plans
- Medical, Dental and Vision Coverage
- Health Savings Account
- Paid Time Off and Paid Parental Leave
- Quality Training and Tuition Assistance Programs
Mission:
Deliver exceptional services to support a high quality of life and place for our community.
Vision:
Develop a vibrant regional economy, safe and beautiful neighborhoods and exceptional recreational, cultural and educational opportunities powered by a high performing government.
Values:
Integrity, Respect, Excellence, Accountability, People
THE COMMUNITY
Located at the westernmost edge of Texas along the Rio Grande River, El Paso has long been recognized as one of the nation’s safest cities with a population of over 800,000. This thriving community is aptly referred to as the “Sun City” – a moniker derived from the 300+ days of sunshine experienced annually.
El Paso, the largest Texas City on the U.S./Mexico border and the sixth largest city in Texas, is a dynamic and vibrant community whose location on the border provides the City with a culturally diverse population and a rich heritage that embraces the past while building for the future.El Paso is filled with many attractions that residents and visitors enjoy alike. For sports enthusiasts, the City is home to The El Paso Chihuahuas, the Minor League baseball team and Triple-A affiliate of the San Diego Padres. El Paso is also home to Sun Bowl Stadium at UTEP where many events occur, including Division I college football games and other events, including the nationally televised Sun Bowl game held each year. UTEP is also the home of the legendary Don Haskins Center where Division I college basketball games are played. Residents and visitors may also take in an El Paso Locomotive FC soccer game or an El Paso Rhinos hockey game. Located in El Paso are amusement parks, water parks, state parks, museums, the El Paso Zoo and Botanical Gardens, and the El Paso Symphony Orchestra. At the heart of the City is the Franklin Mountains State Park, the largest urban state park in Texas.
Fort Bliss is the largest installation in the United States Army Forces Command and the second largest military installation in the Army overall with the largest being the adjacent White Sands Missile Range. Fort Bliss is an anchor of the local economy and its economic stability, as it is the single largest employer in the area supporting over 167,000 people with an annual economic contribution of over $25 billion. The City of El Paso strives to be the #1 City in America for Veterans to live. The City of El Paso has been recognized by the Texas Veterans Commission for its high Veteran Employment rate. The City government currently employs approximately 14% of veterans and has a Military and Veterans Affairs department.
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