Administrative Analyst (20556492)

Description

The County of Yuba is currently recruiting for the position of Administrative Analyst. Vacancies currently exist within the Sheriff's Office, County Administrator's Office, and Administrative Services department. Additional vacancies are expected. Under general supervision, the incumbent performs a variety of simple to moderately complex professional level analytical work to support the operations of County Departments, agencies and programs in areas such as the legislative analysis, evaluation and development of management/administrative policy, development and administration of contractual agreements, and/or assists with program evaluation and planning; and performs other duties as assigned. This is the journey level classification in the professional Analyst series.

Examples of Duties:

• Conducts analytical, organizational and operational studies, including staffing, systems, policy, procedural and legislative analysis; consults with managers to determine parameters for analysis and other background information; researches laws and other regulatory requirements governing governmental operations; interprets and applies rules, regulations, and policies; prepares or assists in the preparation of a variety of management reports; compiles and evaluates information in preparation for writing report; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes or assists in writing final reports and documentation for evaluation by management; presents reports, including formal presentation to groups.
• Identifies and analyzes highly complex existing, newly enacted and proposed local, state, federal legislation policies and procedures projecting potential impact; advises management on the consequences of proposed and pending legislation and effectively presents recommendations; develops and recommends procedures for the departmental implementation of enacted legislation; may act as legislative liaison to other departments.
• Reviews, prepares, and analyzes cost estimates and terms for financially significant new and existing contracts, change orders, and modifications; prepares reports of analyses and related documents; analyzes claims for additional cost reimbursement to determine validity; analyzes contract provisions to determine appropriate reimbursement amount; prepares reports regarding claim status, settlement activities and reimbursement amounts for use by management; maintains records of negotiations.
• Enters and retrieves data from electronic data processing systems; establishes and updates information, generates reports and correspondence and communicates the information with others.

SAVE THE DATE: A selection process has tentatively been scheduled for Tuesday, November 12th & Wednesday, November 13th. Additional details including the status of your application, test date and location will follow.

Job Description URL:

https://cms7files.revize.com/yubaca/Yuba%20County/Human%20Resources%20and%20Orga...

Job PDF:

Administrative Analyst DRAFT Job Flyer - OCT 2024.pdf

Ideal Candidate

The ideal candidate will take a customer focused approach to their work and have the ability to establish and maintain effective working relationships in a diverse work force and community. Not only are they organized, but the ideal candidate shows initiative and can adapt to changes in workflow and prioritize effectively. They will be skilled in collecting, compiling, organizing, analyzing and interpreting data; developing logical conclusions from data analysis and making sound recommendations; preparing analytical reports, summaries, manuals, analyses and displays of information. Successful candidates are able to prepare accurate administrative documents for managers, department heads, members of boards and commissions, and members of the public as well as read, understand, interpret, and apply contracts, ordinances, legislation, policies and procedures, directives and manuals. The ideal candidate has excellent technical writing skills and is experienced drafting business correspondence.

Qualifications:

MINIMUM: Bachelor’s Degree from an accredited college or university with major coursework in Public Administration, Business Administration, Economics, Statistics, or a field related to the work AND one (1) year of experience performing increasingly responsible administrative analysis or departmental administrative and/or project support. Candidates with strong progressively responsible administrative experience who lack the degree are encouraged to apply. Relevant experience may be substituted for the required education on a year-for-year basis.

PREFERRED: In addition to the minimum, two years of experience at least equivalent to the County’s class of Administrative Technician.

Special Requirements:

Must successfully complete an extensive and thorough background investigation which includes Live Scan fingerprinting. May be required to file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

Benefits

Yuba County Employees' Association (YCEA)

MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link.

RETIREMENT MISCELLANEOUS:

Classic: 2% @ 55

New: 2% @ 62

For more information about CalPERS Pension, please visit CalPERS Retirement.

SOCIAL SECURITY: Yuba County does not participate in the Social Security Program

MEDICARE: Yuba County does participate in the Medicare Program.

STATE DISABILITY INSURANCE: SDIprovides benefits to employees who are unable to work due to non-work-related illness or injury. Paid Family Leave (PFL) automatically covers persons covered by SDI.

MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and see General Resources.

DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits.

*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage.

LIFE INSURANCE: County provides $50,000 in life insurance coverage. Employees may purchase additional coverage for themselves and dependents.

EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member.

DEFERRED COMPENSATION: One Voluntary Deferred Compensation plan is available.

UNION AFFILIATION: Yuba County Employee Association (YCEA). To learn more visit Labor Relations.

F or Leave Accrual Rates and Specialty Pays for classifications within the Yuba County Employees Association Bargaining Unit, please reference this Yuba County Employee's Association (YCEA) Benefits Summary .

Confidential

MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link.

RETIREMENT:

Miscellaneous Classic = 2% @ 55

Miscellaneous New = 2% @ 62

For more information about CalPERS Pension, please visit CalPERS.

SOCIAL SECURITY: Yuba County does not participate in the Social Security Program.

MEDICARE: Yuba County does participate in the Medicare Program.

STATE DISABILITY INSURANCE: Employees in this group do NOT participate in SDI.

DISABILITY INSURANCE: The County provides a self-funded disability insurance in-lieu of SDI. Disability rates are paid at 75% of salary up to the current maximum weekly rate established by the State SDI program for up to a maximum of 90 days while on leave for a limited or total disability.

MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and see General Resources.

DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits.

*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage.

LIFE INSURANCE: The County provides $50,000 in life insurance for employee only. An additional $50,000 in coverage is funded by the employees contribution to the Short Term Disability program. Total coverage is $100,000. Employee may purchase supplemental coverage for themselves and/or eligible dependents.

EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 sessions per incident per eligible family member.

DEFERRED COMP: One Voluntary Deferred Compensation plan is available.

UNION AFFILIATION: None

For Leave Accrual Rates and Specialty Pays for classifications within the Confidential Bargaining Unit, please reference this benefits summary .

Special Instructions

Final Filing Deadline: Monday, November 4, 2024 @ 5PM

APPLICATION SCREENING:

An official Yuba County employment application must be submitted by the final filing deadline. Applications must include supplemental questionnaire, copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.

TO APPLY:

ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application and Supplemental Questionnaire.

OR

HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application and Supplemental Questionnaire by visiting our website at http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.

All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily so as not miss any important communication from the County. Communications are sent from two mail servers: Yuba@CalOpps.org and @co.yuba.ca.us.

Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.

(Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx )

Applicants must provide the following documents with their application by the filing deadline:

• Completed Yuba County Employment Application (Online or Hard Copy)
• Supplemental Questionnaire
• Any Diplomas and Unofficial Transcripts
• Copies of Related Certifications

MINIMUM QUALIFICATIONS:

The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

RECRUITMENT SELECTION PROCESSES:

The recruitment process involves multiple steps which may include but are not limited to:

• Supplemental Questionnaire
• Qualifications Appraisal Panels
• Personal History Statement (Pre-Review) (Specific To Sheriff's Department Vacancies Only)
• Department Interviews

(Please note: The entire recruitment process from recruitment opening date to start date could take 8 - 10 weeks for successful candidates).

SUPPLEMENTAL QUESTIONNAIRE:

A completed supplemental questionnaire is an essential part of the examination process for this position. The responses will be reviewed for sufficient detail and will be rated according to pre-determined guidelines. Please include 1) Places of employment; 2) pertinent dates; 3) duties performed, etc. when responding to the questions. If a job includes responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Any experience and/or training listed MUST be identified on your application. Resumes, letters and other materials will not be evaluated or considered as responses to the supplemental questionnaire.

QUALIFICATIONS APPRAISAL PANEL:

This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualifications for the position will be invited to participate in a qualifications appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position.

PERSONAL HISTORY STATEMENT: Misc. ( only applicable to positions within the Sheriff's Department)

All applicants that successfully complete the examination process and are certified to the employment list, will be notified and must submit a complete Personal History Statement to the Probation/Sheriff Department at the time of interview. A review of the PHS will be conducted for each candidate to determine which candidates best meet the professional standard criteria adopted by the Department.

WAIVER OF SELECTION PROCEDURES:

When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances.

EMPLOYMENT ELIGIBILITY LIST:

An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.

DEPARTMENT INTERVIEW:

The hiring department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills, and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.

Recruitment Contact

Contact phone:

(530)749-5637

Contact email:

njanda@co.yuba.ca.us

Closing Date/Time: 11/4/2024 at 5pm

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• County of Yuba

• 5307497863

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