Analyst, Senior

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About the Department

The City of San José Housing Department is a leader in the production of affordable housing. Its mission is to strengthen and to revitalize our community through housing and neighborhood investment. The Housing Department has an operating budget of approximately $19 million annually and 112 employees. The Housing Department is committed to creating and supporting a diverse work environment with a staff that values inclusion.

Position Duties

Under the direction of an Administrative Officer, the Senior Analyst performs professional analytical work of considerable difficulty in administrative matters relating to the Housing Department’s procurement and contract management programs. The role may involve procurement assignments in the areas of contract administration, solicitation processes (e.g., NOFA, RFQ, RFP), vendor evaluation, and performance monitoring.

The Senior Analyst will manage one Analyst I/II and work closely with the Administrative Officer on procurement and contract management matters.

Duties of the position may include:

• Managing all aspects of the Department’s procurement functions, including issuing solicitations (e.g., NOFA, RFQ, RFP), developing contracts, vendor selection, and ensuring compliance with municipal procurement policies.
• Monitoring vendor performance and ensuring the timely execution of contracts and procurement activities.
• Managing the Department’s procurement card program and ensuring compliance with purchasing policies.
• Preparing and managing consultant agreements and development contracts as needed.
• Preparing complex Council memoranda, reports, and other administrative documents for City staff, as well as State and federal agencies.
• Managing an Analyst I/II direct report, providing oversight on procurement activities, and ensuring they adhere to the Department’s procurement policies and procedures.
• Providing ad hoc analysis in support of Housing Department operations, with a focus on improving procurement processes and efficiency.
• Supporting Housing Department equity and inclusion efforts by ensuring transparent and equitable procurement practices.
• Assisting in the resolution of procurement-related performance issues or disputes.
• Other duties as assigned.

The ideal candidate for this position will be a thoughtful leader with excellent interpersonal and communication skills, an inquiring and analytical mindset, and the ability to collaborate effectively with diverse stakeholders. The candidate should be comfortable managing procurement processes in a dynamic environment and motivated by making a difference in the community through efficient procurement practices and vendor management.

This recruitment may be used to fill multiple positions in this, or other divisions or departments, including time-limited overstrength positions. If you are interested in employment in this job classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications

(These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.)

Minimum Qualifications

Education and Experience

A Bachelor’s Degree from an accredited college or university and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitution

One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/administrative analytic work.

Required Licensing (such as driver’s license, certifications, etc.)

• Possession of a valid State of California driver's license may be required for some assignments.
  

Other Qualifications

Desirable Qualifications
Experience in procurement and contract management: Particularly in government or housing services, including issuing solicitations such as NOFAs, RFQs, and RFPs.Ability to collaborate on complex operational issues: Maintain credibility and build trust at all levels of the organization while navigating procurement challenges.Proven ability to exercise sound judgment and confidentiality: Working with Senior and Executive staff, non-management staff, and other City departments on procurement problems while developing creative and thoughtful long-term solutions.Strong organizational and project management skills: Effectively plan workflow and manage multiple procurement projects to deliver quality results in a timely manner, while fostering a positive and supportive environment.Ability to effectively supervise and manage professional staff: Provide guidance, mentorship, and oversight to ensure compliance with procurement policies and procedures.Strong multi-tasking and deadline management abilities: Work independently to manage complex procurement programs and meet strict deadlines.Creative problem-solving in procurement: Ability to provide innovative and administrative support to complex Housing programs through efficient procurement processes.Ability to work independently to provide administrative support to complex Housing programs in a creative manner.
Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices; Citywide and departmental procedures/policies and federal and state rules and regulations. Demonstrates increasingly responsible experience in general management/administrative analytic work related to human resources assignments in the areas of recruitment, benefits and compensation, workers compensation, health and safety, training, and performance management.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstratives effective use of listening skills and displays openness to other people’s ideas and thoughts.

Creativity - Addresses objectives and problems while questioning traditional assumptions/solutions in order to generate creative ideas and new ways of doing business; exhibits creativity and innovation when contributing to organizational and individual objectives; seeks out opportunities to improve, streamline, reinvent work processes.

Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping other accomplish tasks and using collaboration and conflict resolution skills.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 10/30/2024 11:59 PM Pacific

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• City of San Jose

• 408-535-1285

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