Administrative Services Officer (20550512)

Description

The County of Yuba is currently recruiting for the position of Administrative Services Officer in the Administrative Services Department. Under general direction, plans, organizes, directs and coordinates the financial and administrative service activities including areas such as human resources, contract administration, grants management, purchasing, facility management, information technology, legislative and regulatory compliance, and/or office management, for a division within a large department or a small department; develops, organizes and manages programs or projects; coordinates and assists management in the development and preparation of complex budgetary, fiscal and financial reports; and performs other duties as assigned.

Examples of Duties:

• Plan, supervise, and participate in administrative services for assigned department/division, which may include human resources, contract administration, grants management, purchasing, facility and fleet management, information technology, legislative and regulatory compliance, and/or office management.
• Assist in the development and implementation of department/division goals and objectives; establish schedules and methods for assigned administrative services functions.
• Plan, prioritize, assign, supervise, and review the work of assigned clerical and/or technical staff; provide and/or coordinates staff training; provide proactive and informational performance feedback to employees on an ongoing basis; conduct performance evaluations in a timely and effective manner; provide recommendations on hiring, demotion, and employee discipline.
• Manage the collection and preparation of detailed budgets; perform budget revenue and expenditure analysis review and makes recommendations; prepare detailed quarterly financial reports for various internal and external agencies; maintain continuous review of expenditures and revenue.
• Administer and participate in division/department accounting/fiscal operations including accounts receivable, accounts payable, payroll, and fiscal record-keeping and reporting.
• Coordinate fiscal activities with the state and federal agencies/funding sources, the State Controller’s Office, the County Administrative Office, and other County departments/divisions as necessary and as appropriate.
• Analyze alternatives and makes recommendations regarding such matters as organizational structure, staffing, facilities, and productivity, and policy and procedure development and implementation.

Job Description URL:

https://cms7files.revize.com/yubaca/Yuba%20County/Human%20Resources%20and%20Orga...

Job PDF:

ASO October 2024.pdf

Ideal Candidate

The ideal candidate is a detail-oriented professional with strong experience in planning, implementing and developing budgets and fiscal operations. This individual has a proven ability to lead teams, manage projects, and ensure compliance with legislative and regulatory requirements. Strong problem-solving and analytical skills are essential, along with the ability to evaluate organizational needs and recommend process improvements. The ideal candidate is a clear communicator who collaborates effectively with all associated staff, departments, state and federal agencies, and other stakeholders.

Qualifications:

MINIMUM: Bachelor's Degree from an accredited college or university with major coursework in Accounting, Business Administration, Economics, Finance, Public Administration or related field and three years of progressively responsible professional experience in accounting, statistical, operational, or financial analysis which has included two years as a lead on a project or day-to- day basis.

Candidates with strong experience who lack the degree are encouraged to apply. Relevant experience can be substituted for the education on a year-for-year basis.

PREFERRED: In addition to the minimum, additional years of experience as defined above in a public agency setting and supervisory or management experience in accounting, statistical, operational, or financial analysis.

Special Requirements:

Must successfully complete an extensive and thorough background investigation, which may include Live Scan fingerprinting prior to hire. Respond to emergency situations during weekends, holidays, and other off hour shifts. Must file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

Licenses and Certification :

The ability to obtain a valid California Class C driver's license within ten (10) days of employment; maintain throughout employment.

Work Environment :

Employees work in a typical office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. May be required to attend meetings outside the normal business hours.

Benefits

SALARY RANGE: $7,046 - $7,751 / Month (DOE)

MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link.

RETIREMENT MISCELLAENOUS:

Classic = 2% @ 55 New = 2% @ 62

RETIREMENT SAFETY:

Classic = 2% @ 50 New = 2.7% @ 57

For more information about CalPERS Pension, please visit CalPERS Retirement.

SOCIAL SECURITY: Yuba County does not participate in the Social Security Program

MEDICARE: Yuba County does participate in the Medicare Program.

STATE DISABILITY INSURANCE: Employees in this group do NOT participate in SDI.

DISABILITY INSURANCE: The County provides a self-funded disability insurance in-lieu of SDI. Disability rates are paid at 75% of salary up to the current maximum weekly rate established by the State SDI program for up to a maximum of 90 days while on leave for a limited or total disability.

MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and select General Resources.

DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits.

*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage.

LIFE INSURANCE: The County provides a $50,000 life insurance policy to employees in this unit. An additional $50,000 in coverage is funded by the employee's contribution to the STD program. A total of $100,000 in coverage. Employees may purchase supplemental coverage for themselves and dependents.

EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member.

DEFERRED COMP: One Voluntary Deferred Compensation plan is available.

EMPLOYER CONTRIBUTION TO DEFERRED COMPENSATION 401(A) PLAN: The County will provide a deferred compensation plan match to Unrepresented Safety Management employees within the Sheriff's Department and the Probation Department with open 457 deferred compensation accounts , after the completion of 2 years of service.

UNION AFFILIATION: None

For Leave Accrual Rates and Specialty Pays for classifications within the Non-Represented Management Bargaining Unit, please reference this benefits summary .

Special Instructions

Final Filing Deadline: Friday, November 8, 2024 at 5PM.

APPLICATION SCREENING:

An official Yuba County employment application must be submitted by the final filing deadline. Applications must includecopies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.

TO APPLY:

ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application.

OR

HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application, by visiting our website at http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.

All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily so as not miss any important communication from the County. Communications are sent from two mail servers: Yuba@CalOpps.org and @co.yuba.ca.us.

Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.

(Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx )

Applicants must provide the following documents with their application by the filing deadline:

• Completed Yuba County Employment Application (Online or Hard Copy)
• Any Diplomas and Unofficial Transcripts
• Copies of Related Certifications

MINIMUM QUALIFICATIONS:

The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

RECRUITMENT SELECTION PROCESSES:

The recruitment process involves multiple steps which may include but are not limited to:

• Interview Screening
• One-Way Video Interviews
• In-Box Exercise
• Qualifications Appraisal Panels
• Department Interviews

(Please note: The entire recruitment process from recruitment opening date to start date could take 6 - 12 weeks for successful candidates).

INTERVIEW SCREENING:

Interview screening is an extension of the application process. Used as a secondary method of screening large applicant pools.

ONE-WAY VIDEO INTERVIEW:

One-way interviews may be used as an extension of the application process, as a secondary method of screening large applicant pools or as an oral examination. A panel may be comprised of one individual, typically the hiring authority, or a small group of subject matter experts. Oral examinations can be used to assist in the establishment of an employment list or as part of the hiring decision. The goal of a one-way interview is to simulate an actual in-person interview environment. If one-way video interviewing is utilized in the recruitment process, applicants are provided detailed information including instructions, interview practice options and 24-hour direct support from the County's vendor, Spark Hire.

IN-BOX WRITTEN EXERCISE:

Qualified applicants may be required to participate in a proctored in-box exercise, which will take place on County computers. This exercise will be scored and weighted using pre-established criteria. This exercise will be used in establishing the rank order of the employment list.

QUALIFICATIONS APPRAISAL PANEL:

This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualifications for the position may be invited to participate in a qualifications appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position.

TESTING ACCOMMODATION:

If special accommodation is required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860.

VETERAN’S CREDIT:

All applicants who have successfully completed the application/selection procedures and examination process may be eligible for veteran’s credit. Applicants must have served on active duty for a period of not less than 90 days in the armed forces in time of war or national emergency, or in time of peace in a campaign or expedition for service in which a medal has been authorized by the government of the United States and who has been discharged or released under honorable conditions, and widows of such persons shall be allowed credit. Military Records Form DD214 must be submitted for further review and determination of appropriate credits.

WAIVER OF SELECTION PROCEDURES:

When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances.

EMPLOYMENT ELIGIBILITY LIST:

An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.

DEPARTMENT INTERVIEW:

The hiring department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills, and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.

Recruitment Contact

Contact phone:

(530)749-7867

Contact email:

cissenmann@co.yuba.ca.us

Closing Date/Time: 11/8/2024 at 5pm

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• County of Yuba

• 5307497863

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