Administrative Analyst/Specialist (Administrative Analyst I Non - Exempt), Student Health Center - Palm Desert Campus *INTERNAL ONLY*

Job Summary:

The Administrative Analyst/ Specialist contributes to day-to-day moderately complex administrative, operational and financial support for the Student Health Center (SHC) and Counseling and Psychological Services (CAPS) at the Palm Desert Campus (PDC).

Duties and responsibilities:

Under general supervision:

• Perform duties related to the overall analytical and operational support of the Palm Desert Campus (PDC) Student Health Center (SHC) and Counseling & Psychological Services (CAPS). Responsibilities include, but are not limited to, fiscal and budgetary analysis and maintenance, program and policy research, development, implementation, and evaluation.
• Contribute to the administrative planning and coordination of multiple priorities for the SHC and CAPS. May provide lead direction and assistance to other administrative members and student assistants.
• Interpret, analyze, and exercise sound judgment of policies and procedures to address a wide range of problems, utilizing precedents to determine appropriate solutions. Some ingenuity may be required to meet new needs.
• Collaborates on administrative activities with the SHC and CAPS team members and PDC administrative leadership.
• Assist with training to all levels in standard office procedures and support with the implementation of new policies when necessary.
• Serve as a liaison and representative for SHC and CAPS administration at PDC functions and PDC leadership information requests.
• Facilitates communication between the Palm Desert Campus and San Bernardino (SB) Campus regarding policy and procedural issues and helps to implement changes. May provide recommendations for best practice solutions.
• Regular evaluation of all operations ensuring that goals and metrics are being maintained and met.
• Responsible for prioritization and assists with implementation of policies and procedures related to front office operations.
• Provide administrative support and consultation to SHC and CAPS providers and other professionals at PDC regarding questions and issues, utilizing working knowledge of related university policies and procedures.
• Maintain medical records and collaborate with SB medical records staff when records requests are received.
• Provides data and relevant information for PDC operations concerning all office functions that contribute to report preparation. Offers guidance and assistance to the SB campus when necessary.
• Receives and forwards suggestion box comments to appropriate administrator.
• Compile, write, and present statistical information for reports and presentations.
• Collaborates with SHC, CAPS, and other departments on special projects, including but not limited to:
• Nursing Program student physicals
• Facilitates discharge planning and collaboration with off-campus resources
• Facilitates periodic student/patient satisfaction and other surveys
• Collaborates with SHC and CAPS staff to identify low- and no-cost community referrals
• Represents SHC and CAPS at various campus and community events in the Coachella Valley and PDC campus
• Performs day-to-day operational and analytical functions of the SHC and CAPS at PDC, including but not limited to, working with leadership to assess and monitor facilities and equipment needs and issues.
• Collaborates with the medical staff to ensure that medical equipment is available and in good working order.
• Maintain and monitor all activities related to purchasing and inventory, ensuring speedy payment and restocking of items to ensure smooth operations.
• Work requires independent judgment and ability to interpret university policies and procedures to provide guidance to providers and other SHC and CAPS staff at PDC in preparation of travel authorizations and purchasing activities; provides assistance to SB campus operations when necessary.
• Compile, write, and maintain tracking and inventory reports for all administrative supplies; order, track, and receive supplies to ensure smooth operations. Assist with tracking and monitoring medical equipment and supply inventory as needed.
• Collaborates with SB SHC and CAPS Budget Analyst to analyze data using business mathematics and statistical techniques to maintain and track account expenditures. Process petty cash disbursements, hospitality and direct expenditure forms, and procurement card orders, ensuring appropriate billing of augmented services and laboratory liability deposits. Ensures all expenses are accurately tracked and accounted for to reflect correct budgetary tracking and make accurate projections.
• Under general supervision, assists with procedure and policy development related to purchasing and other activities that benefit operations at both the PDC and SB campuses.
• Serves as back up for all purchasing and related activities for SB SHC and CAPS.
• Maintains effective working relationships and serves as the main point of contact for PDC related purchasing activities. Meets with vendors, requests information and ensure all necessary documents are prepared for related purchasing activities in consultation with SB SHC and CAPS Budget Analyst. Provides back up support to SB SHC and CAPS for these activities as needed.
• Assists with administrative functions for departmental employee searches.
• Provides back up for scheduling student and patient appointments, and assists with the SHC and CAPS scheduling systems and templates. Provides guidance and support to SB campus when necessary.
• Participates in the re-accreditation processes for SHC and CAPS.
• Promote SHC and CAPS services at PDC through resource fairs and other activities; serves on relevant committees.
• Engage in professional development activities.
• Performs other SHC- and CAPS-related duties as assigned.
• Complete all department and university required trainings as assigned.
• Designated back up for scheduling and purchasing for SB operations.
• Other classification related as assigned.

Minimum Qualifications: Required Education and Experience

• Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

•Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.

•Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.

•Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.

•Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.

•Ability to organize and plan work and projects including handling multiple priorities.

•Ability to make independent decisions and exercise sound judgment.

•Ability to compile, write, and present reports related to program or administrative specialty.

•Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications

•Experience with medical records keeping and practices

•Previous experience working in higher education with a focus in healthcare operations

Compensation and Benefits:

Anticipated Hiring Range: $3,879 - $4,630 per month

Classification Salary Range: $3,879 - $4,630 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Work status: Full-time/Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations.

This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB.

The application deadline is: October 25, 2024 at 11:55 pm PST

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: Oct 11 2024 Pacific Daylight Time
Applications close: Oct 25 2024 Pacific Daylight Time

Closing Date/Time:

• 

• California State University, San Bernardino (CSUSB)

• (909) 537-4388

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