Analyst (Part-Time Overstrength)- Department of Finance

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About the Department

The Finance Department is currently seeking to fill one (1) part-time Analyst vacancy in the Accounting Division, Fiscal Recovery and Grants Management work unit. If you are interested in this position, please apply! The mission of the Finance Department is to strategically manage the City of San José’s financial resources for all stakeholders.
The Finance Department has five core divisions:

• Accounting
• Administration
• Debt & Treasury Management
• Purchasing & Risk Management
• Revenue Management

The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City’s Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $26.2 million operating budget and 130 budgeted full-time equivalent (FTE) positions.

Position Duties

Fiscal Recovery and Grants Management, Accounting Division
The overstrength part-time Analyst I/II plays a critical role in supporting the City's financial reporting and reimbursement processes. The responsibilities include ensuring that financial reports and reimbursement requests are submitted promptly and efficiently, with all required documentation properly collected and maintained for audit readiness. The duties of the overstrength Analyst include, but are not limited to, the following:

• Work closely with department contacts to ensure their timely and appropriate preparation of grant reimbursement documents.
• Review monthly financial analysis prepared by departments for grant reimbursement including:
  • Reconciling and maintaining subrecipient invoices and General Ledger
  • Performing payroll analysis such as reconciling subrecipient timecards with Labor Distribution report, and tracking the 50% minimum wage requirement
  • Performing bank reconciliations for banking transactions and financial statements

Submit reimbursement request to the State and work with departments to answer any questions the State may have regarding these requests.Serve as the audit lead over subrecipients and maintain all financial records required for audit performance.Other Analyst duties, as needed. This temporary (Overstrength) position is anticipated to be funded through June 30, 2025, subject to further extension as appropriate . If this position is not extended through the budget process, the city may seek to place you in other internal job opportunities based on your previous work experience.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications

Analyst I A Bachelor's Degree from an accredited college or university.
Analyst II A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.
Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Salaries
Analyst I: $88,954.32 - $108,108.00 Annually
Analyst II: $97,078.80 - $117,979.68 Annually

The salaries above include a five percent (5%) ongoing non-pensionable compensation pay.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Analytical Thinking: Approaches a problem or situation by using a logical, systematic, sequential approach.

Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Fiscal Management: Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Initiative: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Social Awareness: Demonstrates the ability to read or sense other people’s emotions and how they influence the situation of interest or concern; demonstrates empathy and organizational awareness.

Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all of the following supplemental questions to be considered or your application will be deemed incomplete and withheld from further consideration. Applicants who type "see resume" or similar responses will also be withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. For questions about the duties of this position or the selection process, please contact Michelle Harrison in the Finance Department at (408) 535-7002 or via email at hr_finance@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 10/23/2024 11:59 PM Pacific

• 

• City of San Jose

• 408-535-1285

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