DIVISION CHIEF, AUDITOR-CONTROLLER

Position/Program Information

DEPARTMENT OF AUDITOR-CONTROLLER

EXAM NUMBER:
S0723H

APPLICATION FILING INFORMATION:

Filing will begin Tuesday, October 15, 2024, 8:00 A.M. (PST) until Tuesday, October 22, 2024, 5:00 P.M. (PST)

TYPE OF RECRUITMENT:
Open Competitive Job Opportunity

About the County
The County of Los Angeles was named as one of the Forbes 2022 America's Best Large Employers, and received such honors in 2015, 2016, 2018, and 2019. With more than 10 million residents, the County of Los Angeles is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 departments provide vital and wide-ranging public services.

About the Department of Auditor-Controller
The Department of Auditor-Controller aims to inspire and elevate public trust in County government by safeguarding the County’s financial integrity, advocating and implementing best practices, and ensuring compliance with mandates and fiduciary responsibilities. The Department of Auditor-Controller is responsible for establishing County fiscal and internal control policies and procedures; administering the County payroll; conducting audits and fraud investigations; monitoring social services contracts; performing mandated property tax functions; disbursing warrants to vendors, child support recipients, judgment and damages to claimants; and managing the County’s enterprise financial and payroll systems, eCAPS and eHR.

About the Position

The Department of Auditor-Controller's Division Chief position reports to an Assistant Auditor-Controller in executive management. The Department has twelve (12) Division Chief positions, each responsible for the management of their respective division, including: Accounting, Administrative Services, Audit, Countywide Contract Monitoring, Countywide Payroll, Disbursements, Emergent Technology Group, Office of County Investigations, Property Tax Apportionment, Property Tax Services, Shared Services, and Systems Operations.

The Department's Division Chief positions require the application of a broad knowledge of management principles, practices, and methods, and of departmental policies, procedures, and operations. Division Chiefs are distinguished by their ability to analyze and make recommendations for the solution of problems of organization, procedure, program, systems, budget, or personnel. The positions also require the application of excellent written and verbal communication skills and the ability to interact effectively with others, including all levels of staff within the Department and County.
Check Out Our Outstanding Benefits! Click here to see a list of employee benefits.

Please note that this job will require working on site at Kenneth Hahn Hall of Administration located at 500 West Temple Street, Los Angeles, California 90012.

Essential Job Functions

Leads a division within the department by establishing measurable divisional goals and objectives that align with County/Departmental strategic goals and professional standards; and communicating, empowering, mentoring, motivating, thinking strategically, and encouraging subordinate managers and divisional employees.

Manages a division within the department by evaluating the workload; determining priorities; planning and maintaining an effective work flow from inception to completion; coordinating various functions and tasks via relevant internal and external stakeholders, subordinate managers or supervisors; evaluating the effectiveness of current work processes, policies, procedures, programs, systems, etc.; and recommending and implementing revised work processes.

Supervises subordinate managers, supervisors, and secretarial staff by performing a full range of activities, which include advising, motivating, training, supporting, coaching, mentoring, and disciplining employees; delegating assignments to and establishing goals for appropriate staff member(s); monitoring, reviewing, and evaluating staff activities and work products; and participating in various human resources-related processes, such as interviewing, hiring, and completing performance evaluations.

Establishes, develops and monitors the division's operating budget by assessing relevant budgetary data, evaluating divisional needs, preparing budget and potential alternative solutions, reviewing budget reports, overseeing staff allocation, monitoring contracts, and monitoring services and supplies expenditures.

Directs studies within the County/Department/Division related to a function, program, service, or information technology solution by planning, organizing, and directing resources; coordinating the collection, analysis, and presentation of information; and evaluating the effectiveness of the function, program, service, or information system.

Directs highly complex or sensitive projects or assignments within the County/Department/Division by utilizing the appropriate project management tools; following relevant policies, procedures, and professional guidelines; directing resources, and implementing the project/assignment.

Prepares, reviews, and evaluates a variety of documents and data by using appropriate hardware and software programs and using plain language, standard English and applicable professional standards in order to accurately and effectively communicate pertinent information to all relevant parties.

Interacts with a variety of individuals by communicating orally and in writing; representing the Department in a professional manner; collaborating on projects; mediating disputes; participating in various functions and events; making presentations; and providing advice and/or consultation services on matters related to the division's function, programs, or services.

Oversees the development and/or upgrade of financial, human resources, tax, and related information technology systems by applying the results of research, analysis, development, testing, and other pertinent information.

Requirements

SELECTION REQUIREMENTS :
A Bachelor's degree from an accredited* college or university in Accounting , Business Administration , Information Systems , or a related field -AND-

Five (5) years of any bona-fide supervisory experience **. Two (2) years of the five years of required experience must be in a management capacity*** at the level of the Los Angeles County Class of Chief Accountant ( click here for definition ) or Chief Accountant-Auditor (click here for definition ), Program Specialist V, A-C ( click here for definition ), or Chief Accounting Systems Analyst ( click here for definition ), assisting in the administration of a division/operation with responsibility for directing a major section**** or sections through subordinate supervisors.

**Bona-fide supervisory experience includes responsibility for planning, assigning and reviewing the work of staff, evaluating employee performance, participating in interviewing and selecting new staff, and performance management.

***consults and advises on complex related issues to upper-level management, higher level officials, or executives.

****has responsibility for a specific segment of the work of an organization or department.

SPECIAL REQUIREMENT INFORMATION:

Education Requirement Information:

In order to receive credit for a degree completed in an accredited college, a legible scanned copy of Official Transcript(s)***** and/or Official Degree MUST be attached to the application at the time of filing or emailed to ACRecruitment@auditor.lacounty.gov within fifteen (15) calendar days from the close of filing period.

* Accreditation: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE).

*International transcripts require an evaluation report which validates and converts international units, credits, or hours etc. into U.S. semester or quarter units. The evaluation report must be done by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc .

*****Official Transcripts : is defined as a transcript that bears the college seal, states "official," and is issued by the school's Registrar Office. A "print out" of the transcript from the school's website is NOT considered official and, therefore, will not be accepted and may result in your application being rejected.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

License:
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to perform the job.

Physical Expectations:
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Desirable Qualifications:

• Possession of a valid Certified Public Accountant (CPA) license issued by the State of California, a valid Certified Internal Auditor (CIA) certificate issued by the Institute of Internal Auditors, or a valid Certified Information Systems Auditor (CISA) certificate issued by the Information Systems and Audit and Control Association.
• Demonstrated strong management and administrative leadership skills, including the ability to facilitate the establishment of priorities, provide direction, and build an effective staff.
• Advanced knowledge of State and local laws relative to the functions, duties and responsibilities of the County Auditor and ex-officio County Controller.
• Demonstrated experience working effectively with public officials, government agencies, outside agencies, and the public.
• Demonstrated a sound understanding of the accounting principles, budgetary principles, cost principles and fiscal policies and procedures.
• Outstanding organization and project management skills.
• Excellent communication (verbal and written) and customer services skills.

Additional Information

EXAMINATION CONTENT :
This examination will consist of one (1) test part: A structured interview weighted 100% of the final score, which will assess fundamental competencies, job knowledge, and ability to direct a division/operation.

Candidates must achieve a passing score of 70% in order to be placed on the eligible register (hiring list) for consideration of employment. In accordance with Civil Service Rule 7.19, the structured interview is a standardized test; as such, the interview questions and standards are not reviewable by candidates.



ELIGIBILITY INFORMATION:

The names of candidates receiving a passing score in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months following the date of promulgation.

NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS.

Vacancy Information:

The eligible list resulting from this examination may be used to fill any Division Chief vacancy in the Department of Auditor-Controller.

APPLICATION AND FILING INFORMATION:
Applications must be submitted online only. We will begin receiving applications on October 15, 2024 at 8:00 a.m. (PT). All applications must be received before 5 p.m. (PST) on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted.

Plan to submit your online application well in advance of the 5 p.m. (PST) deadline on the last day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Any additional documents, IF ANY , must be received at the time of filing or within fifteen (15) calendar days from the close of filing period.

Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment.

SOCIAL SECURITY NUMBER:
We need for you to use your own social security number during filing to ensure your application is processed accurately. Federal law requires that all employed persons have a social security number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications.

NO SHARING OF USER ID AND PASSWORD:
We want you to have your own user ID and password. Using a family member or friend's account may erase an applicant's original application record.

Anti-Racism, Diversity, and Inclusion (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Fair Chance Initiative
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

TESTING ACCOMMODATION:

If you require an accommodation to fairly compete in any part of the assessment process, let us know by contacting the Testing Accommodation Coordinator at ACRecruitment@auditor.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process.

ADA Coordinator Email: ACRecruitment@auditor.lacounty.gov
Teletype Phone: (800) 899-4099
Alternate Teletype Phone: (800) 897-0077
California Relay Services Phone: (800) 735-2922

Department Contact Name: Aaron Sim

Department Contact Phone: ACRecruitment@auditor.lacounty.gov

For detailed information, please click here

Closing Date/Time: 10/22/2024 5:00 PM Pacific

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• Los Angeles County

• (800) 970-5478

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