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Job Description
Definition
The City of Milpitas
Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City’s $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic.
The Finance Department provides fiscal strategies and operations of the City in accordance with City Council policies and relevant regulations with a small but powerful staff of 30 FTEs. The Department strategizes, manages, and directs programs and activities including fiscal policies, budgets, audited financial statements, compliance, transparency reporting, asset and debt management, procurement, risk management, utility fiscal services, business licenses and excellent customer service.
**This is a part-time, unbenefited, and unrepresented position working 25-29 hours per week and expected to end on November 1 , 2025 **
Examples of Duties
Duties may include, but are not limited to:- Handle daily cashiering tasks such as processing payments, issuing receipts, and processing transactions.
- Serve as the primary point of contact for residents regarding payments, utility account questions, and general inquiries, both in person and by phone.
- Processes invoice requests from different departments and assist in weekly invoice generation.
- Provide general support to the Utility Billing Team regarding handling customer inquiries, utility account changes, disconnections, and reconnections.
- Manage duties related to SB998, such as generating and managing the weekly tag list for customers at risk of service disconnection, calling residents on the weekly utility cutoff list, and assisting customers in making payments.
- Provides additional administrative support, including filing, document management, and other clerical tasks to ensure smooth office operations.
Typical Qualifications
Experience:- One year of fiscal, accounting, and financial office support work.
- Thirty (30) semester units or forty-five (45) quarter units of college with course work in accounting or a closely related field. Additional experience may be substituted on a year-for-year basis.
Knowledge of:- Computer systems and applications.
- Modern office practices, procedures, methods and equipment.
- Establish and maintain effective work relationships with City staff, the public, and with depositories.
- Understand and interpret principles, laws, and procedures involved in fiscal record keeping, investment, and accounting functions.
- Maintain accurate records.
Supplemental Information
*Panel Interviews are tentatively scheduled for the week of November 18, 2024 via Zoom*
Please contact us at HRRecruitment@milpitas.gov if you have any questions.
SELECTION PROCESS:
The selection process will consist of an evaluation of the applicant's education, training, and experience listed in the application and responses to the Supplemental Questions. The Supplemental Questionnaire below must be completed in full, and responses stating “see resume” or the like will be considered as incomplete applications. Applications will not be accepted after the job closing date. Candidates whose applications best match the need of the vacancy will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
*Important Note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from the Senior Accountant and indirect supervision from an Accountant. Exercises no supervision.
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
City of Milpitas Temporary/ Seasonal Employee* Benefits at a Glance
Retirement Benefits
Federal law requires that employees who are not members of the City retirement plan (CalPERS) be covered under an alternate retirement plan (PARS).
6% of your salary will be deducted for participation in the PARS plan. The City will also contribute 1.5% of your earnings to your PARS account every pay period.
Paid Time Off
In accordance with State Law, after 90 days, Temporary/Seasonal employees receive 40 hours to use for sick leave.
Work and Life
Temporary/Seasonal employees are eligible for membership at the Milpitas Sports Center.
Temporary/Seasonal employees are eligible for membership in Commonwealth Credit Union, which offers a broad range of financial and investment services.
Temporary/Seasonal employees may qualify for Transportation Reduction Incentive Program (TRIP) cash incentive or transit subsidies based on their commute method.
Health Insurance (Not available to most Temporary/Seasonal Employees)
Temporary employees in a non-clerical position hired in the Planning, Engineering and Building Divisions may qualify for participation in CalPERS health, Delta Dental and Vision. (per Res. 7062) o Multiple plans available through CalPERS Health; plans with Kaiser rate or lower are paid by the City.
Delta Dental: City paid
Vision: City paid
*Temporary/Seasonal employees are limited to work no more than 1000 hours per Fiscal Year.
Closing Date/Time: 10/27/2024 11:59 PM Pacific -
ABOUT THE COMPANY
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City of Milpitas
Show moreLocated at the southern tip of the San Francisco Bay, the City of Milpitas is a progressive community that is an integral part of the high tech Silicon Valley. With a very diversified resident population of nearly 80,000, the City of Milpitas sees the
role of every employee as being committed to accomplishing the community’s vision by providing fiscally sound, superior services.
Milpitas is the 8th fastest growing city in the United States according to the US Census Bureau and the 2nd fastest growing in California. We are home to an industrious and well educated community with an average household income
exceeding the County average. The homeownership rate is close to 70% and Milpitas’ housing market remains affordable relative to the majority of Santa Clara County.
Milpitas is often called the “Crossroads of Silicon Valley” with most of its 13.63 square miles of land situated between two major freeways (I-880 and I-680), State Route 237, and a County expressway. With existing light rail and a recently opened
BART extension, the transit hub adjacent to the Great Mall facilitated high density transit oriented development with over 1,000 units being built. There are approximately 1,790 acres, or 2.9 square miles designated for various industrial uses.
There are eight existing industrial parks and 550 manufacturing plants in Milpitas. The City provides a multitude of outstanding recreational opportunities, including aquatics, cultural arts and theater, sports leagues and activities, youth programming and senior activities and services.
The City of Milpitas is a full service City with water utility, sewer utility, police and fire services. The City Council makes the ultimate planning and policy decisions for residents, and oversees the City’s almost $192 million budget with 439 full-time
employees. There are 14 advisory commissions on which residents can participate –the Planning Commission, Arts Commission, Youth Advisory Commission, Library Advisory Commission and Senior Advisory Commission to name a few. Issues challenging the City and Commissions include development, quality of life, and
traffic. -