SENIOR OFFICE ASSISTANT (Promotional & Open Competitive)

Basic Function

Under the direction of an assigned supervisor, perform clerical support duties involving independent judgment and action within an assigned office and requiring in-depth knowledge of a District-wide or school-based function or program; answer phones, provide technical information and greet and assist students, parents, staff and visitors; assist in assuring smooth and efficient office operations.

Essential Functions

Perform clerical duties involving independent judgment and action within an assigned office and requiring in-depth knowledge of a District-wide or school-based function or program; assist in assuring smooth and efficient office operations.

Compile information and prepare and maintain a variety of records and reports related to assigned programs and activities; review and verify accuracy and completeness of various documents; establish and maintain filing systems; process and evaluate various forms and applications as needed.

Greet and assist visitors; initiate and receive telephone calls; screen and route calls; take and relay messages; explain office or program policies and procedures; provide technical information and interpretation concerning policies and procedures of assigned program or office.

Compose correspondence; type, format and process a variety of records and documents related to assigned activities such as letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; proofread completed typing assignments.

Maintain accurate student health, registration, attendance, placement, grades, testing information, special education or other student data into appropriate computer system as assigned by the position; maintain other automated records and files related to assigned activities; initiate queries and generate a variety of computerized lists and reports as requested; assure accuracy of input and output data.

Receive, open, sort, screen and distribute incoming mail; respond to office e-mails; assist in the preparation and dissemination of materials and information to the public and staff regarding various events and programs.

Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.

Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.

OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Policies and objectives of assigned programs and activities.
Record-keeping and report preparation techniques.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Business letter and report writing, editing and proofreading.
Operation of a computer and assigned software.
Methods of collecting and organizing data and information.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Basic math.

ABILITY TO:
Perform clerical support duties involving independent judgment and action within an assigned office.
Answer telephones and greet the public courteously.
Assist in assuring smooth and efficient office operations.
Interpret, apply and explain applicable laws, codes, rules and regulations.
Maintain records and prepare reports.
Type or input data at an acceptable rate of speed.
Operate a variety of office equipment including a computer and assigned software.
Understand and follow oral and written directions.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Compose correspondence and written materials independently or from oral instructions.
Meet schedules and timelines.
Receive, sort and distribute mail.
Add, subtract, multiply and divide quickly and accurately.

Education & Experience Requirements

Any combination of education and/or experience equivalent to: High school diploma or equivalent and two years increasingly responsible clerical experience involving frequent public contact.

WORKING CONDITIONS:

ENVIRONMENT:
Office environment.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Sitting or standing for extended periods of time.
Bending at the waist, kneeling or crouching and lifting.

Selection Process

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

If your application is accepted to advance in this recruitment, the examination dates are as follows:

Written Examination - November 5, 2024
Oral Examination - TBD

Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-Up dates will be offered.

Other Important information: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. The eligibility list from this recruitment will be used for full-time, part-time and limited term positions.

New employees to the district are place on step A of the salary schedule. The maximum salary is reached after 3 ½ years of employment.

Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, where less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.

Benefits

Interested applicant may view the benefits plans available to classified employees of the San Lorenzo Unified School District by clicking on the following link:

http://www.slzusd.org/cms/page_view?d=x&ppid=&vpid=1244185494118

Closing Date/Time: 10/25/2024 4:00 PM Pacific

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• San Lorenzo Unified School District

• 510-317-4657

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