Enterprise Solutions Architect (M365)

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

City Equity Statement:
The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job—someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.

Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.

We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.

POSITION PURPOSE
The Enterprise Solutions Architect (M365) position is a technical professional position in the Information Technology Department. Core responsibilities for this position include designing and implementing solutions using the Power Platform, architecting SharePoint online solutions, developing and maintaining custom APIs for data integrations, and providing advanced-level technical support for COTS enterprise applications. Work also involves developing and maintaining reports using third party and ad hoc tools, creating advanced SQL queries, technical project management and data governance. In addition, responsibilities include direct collaboration with customers and vendor technical support. Work is performed independently and under the direction of the Enterprise Applications Supervisor.

The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).

This position supports the goals of the Information Technology Department, which delivers exceptional value and quality of life through the deployment and support of innovative technologies and SPIRIT.

Every employee is accountable to:

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
• Act as an ambassador by understanding and fostering the organization's mission and vision
• Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
• Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
• Address difficult or contentious issues in a constructive manner
• Support/promote change; demonstrate flexibility, and take calculated risks when appropriate
• Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences

GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:

• Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
• Recognize personal strengths and weaknesses, and target areas for personal self-development
• Demonstrate initiative in performing job tasks
• Exhibit problem-solving skills leading to sound judgment and quality decisions
• Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently
• Communicate effectively with individuals and groups using clear and concise verbal and written communications
• Demonstrate accountability for work, and take ownership in job performance
• Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product

Job Specific - Every employee in this position must be able to:

• Design and Implement Solutions using Power Platform.
• Architect SharePoint Online Solutions, including implementations using Microsoft 365 applications, including Microsoft Teams, Office and Power Apps.
• Demonstrate an understanding of software support for applications such as Customer Information Systems (CIS), Asset and Maintenance Management systems, Enterprise Resource Planning (ERP), Contract/document Management, Learning Management and Human Resource Information Systems (HRIS).
• Demonstrate knowledge supporting systems that are cloud-based and Software as a Service (SaaS) with a focus on security, availability, and consistency.
• Perform advanced development work in Microsoft SQL, SQL Server Integration Services (SSIS) and SQL Server Reporting Services (SSRS).
• Demonstrate experience with technical Project Management for software applications including new application implementations, upgrades, and enhancements.
• Demonstrate experience using SOAP and REST approaches to API design and testing.
• Work closely with stakeholders and cross-functional teams (e.g., IT, business analysts, developers) to gather requirements, provide technical expertise, and ensure solutions align with business goals.
• Communicate complex technical information in a user-friendly way.
• Establish and enforce governance around SharePoint, Microsoft 365 and Power Platform, ensuring solutions are scalable, secure, and compliant with organizational policies.
• Develop and document best practices for solution delivery.
• Demonstrate effective project management skills.
  • Demonstrate excellent judgment, creativity, and problem-solving.
  • Demonstrate excellent analytical skills and concentration.
  • Work effectively to meet goals and priorities during stressful situations and events.
  • Communicate technical concepts and technology solutions to management and personal computer users clearly, concisely, and effectively.

Respond to user requests and concerns to provide resolutions in a prompt manner. Leadership - Every employee in this position is accountable to:

• Foster a participatory organizational climate that is open, positive, reinforcing, and supportive
• Encourage employees to be accountable for their work and take ownership in what they do
• Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some
• Demonstrate collaboration and conflict resolution skills with other departments and employees

JOB SPECIFIC FUNCTIONS

Essential Job Functions, Duties, Responsibilities, and Tasks
1. Design and Implement Solutions using the Microsoft Power Platform:

• Develop custom business solutions using Power Apps, Power Automate, Power BI, and Power Virtual Agents to meet business requirements, streamline processes, and enhance productivity.
• Build and manage automated workflows within Power Automate, including complex, multi-step flows that integrate various systems and data sources (e.g., SharePoint, Dynamics 365, and external APIs).

2. Architect SharePoint Online Solutions:

• Lead the design, configuration, and deployment of SharePoint Online solutions, including information management systems, intranets, collaboration portals, and workflows to optimize business processes.
• Ability to analyze and translate business needs into effective SharePoint solutions.
• Competence in training users, creating helpful documentation, and supporting change management to ensure successful adoption of SharePoint technologies.

3. Develop Custom APIs:

• Create, maintain and troubleshoot custom APIs within SharePoint Online and Microsoft Power Platform to extend the functionality of PowerApps, Power Automate, and other Microsoft 365 services including commercial off the shelf (COTS) enterprise applications.
• Utilize APIs for connecting third-party systems and creating seamless data integrations.

4. Design, coordinate, and maintain the overall usability of the City’s major software applications:

• Assist as assigned with enterprise software support for various government applications.
• Provide application support, analysis, design, testing, implementation, enhancements, and maintenance using tools such as Microsoft Visual Studio, Microsoft SQL Server, SQL Server Integration Services (SSIS), SQL Server Reporting Services (SSRS), SharePoint and Microsoft Teams.
  • Perform technical project management for implementations, enhancements and upgrades.
  • Assist departments with evaluation and selection of new enterprise applications.
  • Assist as assigned with application software support for various applications that are cloud-based or Software as a Service (SaaS).
  • Provide training on new and enhanced applications for users.

5. Communicate with and support customers and Information Technology staff:

• Provide software focused training materials and documentation for customers and peers.
• Provide support and service to our internal and external customers.
• Provide application support, analysis, troubleshooting, implementation, and maintenance with users verbally and in writing to provide development and enhancement project updates.
• Prepare user documentation on applications for customers and internal IT use.
• Provide written updates of project status for Enterprise Applications Supervisor and customers as required.
• Work with IT and City departments and divisions to find solutions to improve business efficiencies.
• Scoping, communicating, and coordinating projects with key project stakeholders.

6. Maintain and support all Information Technology Department and City policies and practices:

• Update automated request tracking system on a weekly basis.
• Compile monthly and quarterly activity statistics and user feedback.
• Evaluate cost-effectiveness of requests and prepare written recommendations for the Enterprise Applications Supervisor, as requested.
• Develop, create, and/or update project plans as required.
• Participate in weekly planning and status meetings with Software Engineering Team.
• Attend training classes and seminars related to job responsibilities.
• Adhere to all established City and Information Technology standards and procedures by reading and understanding such procedures.

7. Communicate successfully and maintain effective relationships:

• Prepare effective written communications, manuals, and training for users.
• Work and communicate effectively with other department members as well as the City and public in a positive collaborative manner.
• Provide training on new and enhanced applications for users.

8. Maintain regular and punctual attendance
Other Duties and Responsibilities

• Participate in an afterhours application support, upgrades, and troubleshooting as required.

Incumbent is accountable for all duties of this job; other projects and responsibilities may be added at the City’s discretion.

POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS

Education, Experience, Skills, Formal Training, Licenses, and Certifications
Required :

• Graduation from an accredited four (4)-year college with major course work in Computer Science, Computer Information Systems, Information Management, or related field.
• Prior experience designing and implementing solutions using Microsoft Power Platform tools.
• Experience developing, troubleshooting, and maintaining custom APIs for data integrations.
• Experience supporting enterprise software applications.
• Experience working with relational database management systems, SQL Server Management Studio and writing MS SQL queries.
• Ability to pass the Criminal Justice Information Services (CJIS) background check

Preferred :

• Experience with technical project management related to software applications.
• Prior experience using SQL Server Integration Services (SSIS) and SQL Server Reporting Services (SSRS).
• Experience architecting, developing and supporting SharePoint implementations through Microsoft 365 applications, including Microsoft Teams and Microsoft Office.
• Experience establishing governance around SharePoint, Microsoft 365 and Power Platform.
• Experience supporting cloud solutions through Microsoft Azure.
• Experience developing and supporting Power BI tools.

Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:

• Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
• Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
• Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
• Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing and/or pulling of up to twenty-five (25) pounds with dollies and carts

WORKING CONDITIONS
Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies.
Materials and Equipment Directly Used
Personal computer and printer, telephone, Dell servers running Microsoft Windows Server, Visual Studio, C#, .NET, MS SQL Server, and MS Windows.

PRE-EMPLOYMENT REQUIREMENTS

• Background checks will include employment references and criminal history, and when applicable, credit check, driver’s license record, and education verification
• Must be able to pass the FBI Criminal Justice Information Services (CJIS) background check due to access to sensitive areas
• Pre-employment drug screen
• Must be legally entitled to work in the United States

The City of Westminster offers a comprehensive benefit package including:

• Health and Dental
• Flexible Spending
• Pension/Retirement Plans
• Term Life Insurance
• Long-term Disability
• Survivor Benefits
• Wellness Program
• Leave program that provides for vacation, holidays, sick leave, major illness, on the job injury, and administrative reasons
• Career Development Program
• Tuition Reimbursement Program

For a more detailed overview of our Exempt and Administrative Officer benefit package:
Benefit Package

The City of Westminster does not participate in the Social Security system.In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.

401(a) Contribution Rates:
Employee Mandatory Contribution: 11.5% of your base pay. Contributions are pre-tax and fully vested.
Employer Contribution: 11.75%of your base pay.

Employer Contribution Vesting Schedule

• Less than 3 years - 0%
• 3 years- 60%
• 4 years - 80%
• 5 plus years or age 55 or older when separating - 100%

The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.

Closing Date/Time: 10/21/2024 8:30 AM Mountain

• 

• City of Westminster, Colorado

• 303-658-2150

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