Fleet Services Coordinator

Requirements

MOS Codes: 88N (Army), 2168 (Navy)

Education and Experience : A High School diploma, GED or higher and three (3) years of experience in automotive service writing or automotive maintenance or repair.

Licenses and Certificates : Texas Class "C" Driver's License or equivalent from another state. Some positions may require a Texas Class "B" Commercial Driver's License or equivalent from another state.

Special Requirements: Positions requiring a CDL or positions of a safety sensitive nature are subject to drug and alcohol testing in accordance with federal regulations.

General Purpose

Under general supervision, perform administrative duties in scheduling and coordinating fleet maintenance and repair, acquisition, property control, insurance and replacement.

Typical Duties

Monitor and expedite fleet maintenance and repair process. Involves: Compile and review data from all maintenance facilities including City fleet maintenance and contractual facilities and prepare reports. Review all problem repairs, complaints and unsatisfactory work and take corrective action. Ensure that overcharges and duplicate work orders are reported to appropriate maintenance facility. Monitor maintenance and operating costs and spending on vendor accounts and initiate adjustments and corrections of charges to maintenance accounts. Identify possible vendors to provide specialized equipment, accessories or repair work. Initiate purchase order in accordance with established procurement procedures and inspect completed work for quality. Receive, review and log accident reports. Coordinate damage repair estimates and repairs with insurance claim adjusters as appropriate.

Ensure all vehicles and equipment meet safety and maintenance standards. Involves: Coordinate and schedule preventative maintenance and repair for department vehicles. Inspect and report all unsafe working conditions of vehicles and equipment. Inspect completed work to assure compliance with established standards. Prepare and maintain document logs of work done on unit vehicles and equipment. Complete daily inventory inspection of fleet to insure vehicles are in good condition to be used by crews for the day. Monitor that pre and post operations inspections are performed by operators to their assigned vehicle. Ensure unit vehicles and equipment are kept clean, serviceable and fumigate as needed. Perform random vehicle inspections to all vehicles and equipment used by the department.

Oversee and participate in fleet acquisition, procurement and disposal activities. Involves: Arrange towing, inspection and repair estimates for vehicles acquired by forfeiture or abandonment. Determine vehicle condition and recommend vehicle reconditioning or disposal. Coordinate rental vehicle exchange and check condition of vehicle at time of issue and upon return. Analyze and research proposed equipment replacement needs, prepare specifications and requisitions for equipment replacement and review with key personnel. Establish staging area to turn-in vehicles, inspect and determine vehicle condition and recommend vehicle reconditioning or disposal. Coordinate reconditioning process for vehicles to be retained. Complete required paperwork to dispose of vehicle, remove license plates and/or registration stickers, arrange for removal of accessories, specialized equipment or striping and decals.

Supervise assigned personnel. Involves: Assign, schedule and monitor work. Appraise employee performance. Train new employees. Interview applicants. Recommend hiring, discipline, termination, merit pay or other employee status changes subject to management approval. Enforce personnel rules and regulations, and work behavior standards firmly and impartially. Track attendance and approve/disapprove leave requests.

Interact with vendors, insurance adjusters, other departments, supervisors and employees. Involves: Provide accurate information to inquiries and respond to complaints. Communicate with supervisors about removing vehicles from service for maintenance. Perform duties of subordinates to ensure continuity of operations during absences.

General Information

For complete job specification, click here.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

Important Note: The r equired Supplemental Questions and answers are considered an examination component and will generate a score.

Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.

Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.

Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

BENEFITS

LIFE AND HEALTH INSURANCE

The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.

Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.

An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.

The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!

Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

ELIGIBILITY FOR VACATION LEAVE

All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.

Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:

For 0 - 5 years of service (12 days):
40 hour per week employees - 3.70 hours per biweekly pay period

For >5 to 15 years of service (17 days):
40 hour per week employees - 5.24 hours per biweekly pay period

For >15 or more years of service (20 days):
40 hour per week employees - 6.16 hours per biweekly pay period

SICK LEAVE WITH PAY

Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.

ACCIDENT WITH PAY LEAVE

The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.

PREGNANCY LEAVE

A) Pregnancy shall be treated the same as any other temporary physical disability.

B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.

C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.

LEGAL HOLIDAYS

The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)

1. First day of January (New Year's Day)

2. Third Monday in January (Martin Luther King Holiday)

3. Thirty-first day in March (Cesar Chavez Day)

4. Last Monday in May (Memorial Day)

5. June 19 (Juneteenth)

6. Fourth day of July (Independence Day)

7. First Monday in September (Labor Day)

8. Eleventh Day in November (Veteran's Day)

9. Fourth Thursday in November (Thanksgiving Day)

10. The Friday following the fourth Thursday in November (Day after Thanksgiving)

11. Twenty-fifth Day in December (Christmas Day)

12. Employee's Birthday

In addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.

Closing Date/Time: 10/8/2024 11:59 PM Mountain

• 

• City of El Paso

• 915-212-1244

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