Inventory Control Specialist III

Minimum Qualifications

• Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity.
• Education may substitute for experience up to the maximum of (2) years.

Licenses or Certifications:

• Valid Texas Class C Driver’s License, if required for the position.
• If required for the position, legally mandated training must be completed within 1 year of employment.

Notes to Applicants
This position will support the City of Austin Transportation and Public Works Department in the Financial Services Division. The person in this role will perform duties that will include: coordinating activities for workgroups access to materials, track and manage inventory, replenish inventory stock, load and unload materials, enter purchase orders/over the counter documents, inventory audit/physical count, create inventory reports, make recommendations and assist with continuous process improvement initiatives for inventory.

Driving Requirement:

This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Please note this position will be required to be in office 5 days a week.

Watch the video linked below to learn more about Austin Transportation and Public Works and its role in the region’s mobility landscape.

Inside TPW : https://www.youtube.com/watch?v=wu4fqWGoH0E

Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here!

Regarding your Application:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary.

Assessment:

This position may require a skills assessment.

Close Job Posting:

Department may close the job posting at any time after 7 days.

90 Day Provision for Additional Vacancy:

This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.

Office Location Notes:

Office location is subject to change based on department needs and programs.

Austin Transportation and Public Works positions are not at 100% remote operation.

Video Conferencing Software Technology:

The Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.
Pay Range
$24.08 - $27.93

Hours
Monday to Friday
7:00 a.m. to 3:30 p.m.
*Hours may vary depending on departmental needs and initiatives
Job Close Date 10/16/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 8900 Cameron Road, Austin, TX, 78754 Preferred Qualifications

• Experience with performing various warehouse duties such as receiving, purchasing approvals, loading, unloading, and daily delivery of materials.
• Experience with conducting inventory/material counts to confirm accuracy, reconciliation of variances by item activity, item value, quantity on hand and storage location.
• Able to work independently with minimal supervision, set priorities and manage multiple tasks.
• Proficient with MS Word, Excel, and Outlook.
• Operating warehouse vehicles, equipment, forklifts in extreme weather conditions.
• Physical stamina to repetitively carry and lift objects up to fifty (50) pounds.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Plans inventory layouts and/or warehouse operations and coordinates activities of workers. Ensures accuracy and condition of inventoried assets, items shipped, received, or issued and recommends operational improvements Enters, retrieves and/or reviews data recorded in tracking system, creates and analyzes reports and recommends operational improvements. Establishes procedures by consulting with workers, managers and suppliers to ensure the procedures are maintained and compliant with overall objectives of the department. Manages inventory by performing physical counts, identifying variances and reconciling records. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Ensures maintenance of adequate inventory by researching and resolving discrepancies, recommending actions to manage inventory levels, disbursement and disposition of inventory. Manages safety by maintaining compliance with safety guidelines, reporting discrepancies, and recommending corrective action to ensure safety in the warehouse. Supports inventory and/or warehouse operations by recommending inventory layout, providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to perform detailed work in an accurate and organized manner.
• Ability to train others
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Inventory Control Specialist III position are: Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity. Education may substitute for experience up to the maximum of (2) years. Do you meet these minimum qualifications?

• Yes
• No

* Briefly describe how you meet the minimum qualifications and educational requirements.
(Open Ended Question)
* This position requires a Valid Class C Texas Driver’s license. Do you have a Valid Class C Texas Driver’s license or if selected for this position, do you have the ability to acquire a Valid Class C Texas Driver’s license by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation(DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• yes
• no

* This position involves tasks that may include bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds. Do you have the ability to perform these tasks with or without reasonable accommodations?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Indicate your highest skill level in Microsoft Excel.

• Beginner: skill level includes data entry, basic formatting (page setup, column width, etc.), creating spreadsheets, etc.
• Intermediate: skill level includes basic calculations, use of functions, complex formatting (cell manipulation, etc.), charts/graphs (static), etc.
• Advanced: skill level includes pivot tables, V Lookups, formula creation, use of functions for formula creation, etc.
• Expert: skill level includes macros creation, complex formula creation/manipulation, charts/graphs (dynamic), create database queries, etc.
• None of the above

* Please describe your experience of acquiring inventory including purchase approvals, managing purchase orders and receiving items into inventory.
(Open Ended Question)
* Do you have experience with record keeping, including reviewing vendor invoices for accuracy and completeness

• Yes
• No

* Do you have experience operating warehouse vehicles, equipment and forklifts in extreme weather conditions?

• Yes
• No

* This position will be required to be in office 5 days a week. Do you understand this statement?

• Yes
• No

* All applicants applying for this job posting should submit a complete application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application. Your application will be considered incomplete if your application states “see resume”. Do you understand these statements?

• I acknowledge that I understand these statements.

* How did you hear about this opportunity? Example: Job board (please specify), Career Fair (please specify), 3rd party recruiting firm, etc.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

• 

• City of Austin

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