Human Resources Specialist for ER & Leave Management (COA Employees Only)

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience.
• Any combination of education and/or experience may be substituted for the minimum qualifications.

Licenses and Certifications Required:

• None.

Notes to Applicants

This position will work with the Human Resources Employee Relations and Leave Management Teams at Austin Resource Recovery.

Top candidate must possess discretion in handling details of a highly confidential and sensitive nature. They should be collaborative, as well as assertive and confident and model professional demeanor and integrity. The successful candidate will act as an extension of the Human Resources team and must demonstrate a strong sense of urgency. They must also have the ability to prioritize and manage competing demands and deadlines in a fast paced environment.

They may also be asked to assist with other areas of Human Resources including providing support in the employment area of Human Resources, data entry, running Human Resource Reports, special projects and other support functions.

Other Duties Include:
The primary function of this position is to support the Employee Relations and Leave Management Unit of the ARR HR Division. Recommend changes to methods, operations, sequences and set procedures for work assigned. Analyze and interpret data and prepare reports. Verify the accuracy and completeness of various reports. Compose, format, finalize, interpret, distribute, research, compile, calculate, analyze, process and maintain data in various forms using a variety of office equipment and software applications, including spreadsheets and databases. Maintain case logs, certification documents and additional files as needed. Will work closely with four Human Resource Advisors in the areas of FMLA , Workers Compensation and Employee Relations. Schedule and coordinate leadership meetings as well as take meeting minutes. Other duties as determined by HR Supervisor.

ASSESSMENT :

Skills assessment(s) may be required for this position.

TRAVEL :

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

90-Day Provision for Additional Vacancy:
This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above.

ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully):

When completing the City of Austin Employment Application:

• Include details on the application of prior or current work history with the City of Austin.
• A resume must be submitted with the employment application, but does not substitute for a complete employment application.
• A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position.
• Include any previous employment that you wish to be considered as part of your qualifications and relevant experience.
• Your work history must include employer name and address, job title, supervisor’s name and phone number, the month and year of employment and detailed description of the work you performed. We do not accept “See Resume” and your application will be considered incomplete.
• Any relevant work history on the resume must be reflected in the employment application in order to be considered.

Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.

CRIMINAL BACKGROUND INVESTIGATION :
Job Offer is contingent on passing a Criminal Background Investigation.

Tobacco Free
NOTE : All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises.

DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS
Pay Range
$24.89 - $29.18
Hours
Monday through Friday: 8:00 a.m. to 5:00 p.m.
Employee may be required to work some early mornings (6:00 am), after hours and some weekends due to business needs

Telework Opportunities may exist according to business needs
Job Close Date 10/08/2024 Type of Posting Reserved for City Employees Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Ln, Austin, TX 78754 Preferred Qualifications
Preferred Experience:

• Exceptional organization and time management experience
• Highly computer literate with capability in email, MS Office, and related business and communication tools. Demonstrated advanced experience with Microsoft Excel
• Ability to handle confidential information with discretion.
• Excellent writing/composition skills to include the ability to take and maintain meeting minutes.
• Experience compiling and preparing reports for review by management.
• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Assists in implementing, administering, and evaluating HR programs. Assists in developing and implementing systems, policies, procedures, strategies, and process work flows for use within departments. Provides information to employees in assigned area(s) of responsibility, and conducts basic research and makes appropriate recommendations based on findings. Provides advice and counsel to management and other employee groups related to compliance with and the communication, interpretation, and implementation of City personnel policies and other relevant employment laws and regulations. Assists in solving HR problems, creating best practices, making recommendations, and monitoring implementation of agreed-upon actions until the problem has been resolved. Researches information as requested and/or needed; compiles data; and writes informational memos, letters, reports, forms, plans, documents, and queries using computer, spreadsheets, databases, or presentation software. Assists in the analysis of morale indicators such as but not limited to surveys, turnover, and grievances; and presents recommendations within the area of specialization for corrective action when needed. Collaborates and participates on teams with HR and other stakeholders.

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of assigned HR area.
• Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
• Knowledge of City practices, policies, and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to handle hostility, conflict, and uncertain situations.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train others.
• Ability to develop and maintain current knowledge in the assigned HR areas.
• Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience. Any combination of education and/or experience may be substituted for the minimum qualifications. Do you meet the minimum qualifications?

• Yes
• No

* Are you a current City of Austin employee?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Please describe your experience working in a human resource office or performing human resource functions.
(Open Ended Question)
* * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Basic: create/edit simple documents, spreadsheets, & emails
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular job, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

* Please describe your experience in creating written communications such as meeting minutes, reports, letters and presentations.
(Open Ended Question)
* Please describe your experience using UKG Kronos systems such as Workforce Dimensions, Telestaff or other similar Payroll systems.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?
(Open Ended Question)


Optional & Required Documents

Required Documents Resume Optional Documents Cover Letter

• 

• City of Austin

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