-
Job Description
Description:
Urban Innovation: Be Our Administrative Cornerstone in Public Works!
About the Opportunity
The City of Palo Alto's Public Works Department seeks two skilled professionals to join our team as Administrative Associates II. These roles offer a unique chance to contribute to the heart of our community services in Silicon Valley.
We have openings in two key areas:
Urban Forest Team: Support our efforts to maintain the city's trees, manage vegetation around utilities, and implement the Urban Forest Master Plan. Your work will directly impact our environmental health and the beauty of our cityscape.
Facilities Management Team: Assist in overseeing 130 city buildings totaling over 2 million square feet. From historic structures to modern complexes, you'll help maintain the spaces that serve our community.
In both roles, you'll be an essential link between our citizens and the services that make Palo Alto an exceptional place to live and work.
Important Note: This is not a remote or hybrid position. All working hours are on-site.
About Public Works Department:
We're committed to shaping the future of urban living through innovation, sustainability, and community pride. As the first agency in Silicon Valley accredited by the American Public Works Association (reaccredited in 2019 and 2024), we set high standards for public service. Join us in pushing the boundaries of what's possible in municipal operations.
About the City Palo Alto
Stands out as a global icon of innovation and quality of life. We're the birthplace of Silicon Valley, home to world-changing companies and startups. Our city offers a unique blend of small-town charm and world-class amenities, including over 30 parks, 36 miles of trails, a thriving arts scene, and top-rated schools. With our AAA bond rating and forward-thinking governance, Palo Alto provides both stability and excitement for its residents and workforce.
Who We're Looking For
We seek proactive problem-solvers with strong organizational skills, excellent communication abilities, and a dedication to public service. You should be tech-savvy and eager to learn new systems and processes.
Your responsibilities will include:- Providing friendly, efficient customer service
- Managing critical administrative tasks to keep projects running smoothly
- Collaborating with diverse professionals, from arborists to engineers
- Utilizing your skills in data management, scheduling, and document preparation
Joining our team opens doors to a fulfilling career. You'll contribute to projects that shape Palo Alto's future, enjoy a supportive work environment that encourages growth, and make tangible contributions to sustainability and community well-being. This role offers opportunities for advancement and specialization in public service.
Ready to embark on this exciting journey with us? Click here to access the full job description and apply today!
This is a union position represented by the Service Employee International Union (SEIU).
Essential Duties:- Answer and screen telephone calls and visitors using tact and judgment in making referral to appropriate source of information; give information and explain policies, procedures or regulations in response to inquiries, using knowledge of organization and its functions.
- Type from draft or oral instructions or compose correspondence, staff reports, and statistical or numerical reports using word processing applications, proof work for grammar, spelling and punctuation.
- Maintain office supply inventory, ordering supplies by originating Stores’ requisition and through City Purchasing software program.
- Utilize department or city-wide software applications to process purchase orders and payments; verify receipt of materials and resolve discrepancies.
- In inclement weather and/or emergency situations, the employee may have to work night-time and weekends.
Minimum Qualifications:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Equivalent to graduation from high school and 3 years of progressively responsible administrative experience.
SPECIAL REQUIREMENTS:
Specified assignments may require possession of a valid California Driver’s License.
Supplemental Information:
The Selection Process:- Applicants will receive recruitment status notifications via email. Governmentjobs.com account also has notification status updates.
- Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time after the posting closes.
- The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee.
Our online application system is provided by NeoGov . If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.
This position is represented by Service Employee International Union (SEIU).
Compensation (SEIU) : Comprehensive compensation plan, to learn more click HERE.
The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
For more details visit our Careers Page, by clicking HERE.
Learn more about our Memorandum of Agreements (MOAs) between the City and its bargaining units, by clicking HERE.
Closing Date/Time: 10/15/2024 11:59 PM Pacific -
ABOUT THE COMPANY
-
-
City of Palo Alto
Show morePalo Alto is located about 35 miles south of San Francisco; and 14 miles north of San Jose. Palo Alto, known as the “Birthplace of Silicon Valley” and global center of technology and innovation, is the corporate headquarters for many world-class companies and research facilities such as VMWare, Hewlett-Packard, IDEO, Tesla, and Skype. Home to Stanford University and a top-ranked public school system, Palo Alto also features beautiful and historic residential neighborhoods, vibrant shopping and retail districts.
Palo Alto has a highly educated and culturally sophisticated citizenry that is actively engaged in making a difference both locally and globally. Unique among city organizations, Palo Alto operates a full-array of services including its own gas, electric, water, sewer, refuse and storm drainage provided at very competitive rates for its customers.
The birthplace of Silicon Valley, Palo Alto, is a community of approximately 68,000 residents and nearly 100,000 jobs. Located on the mid-Peninsula between San Francisco and San Jose, Palo Alto is recognized worldwide as a leader in cutting-edge technology, medicine, and green innovation. Many world-class businesses maintained or started offices here, including Amazon, Tesla, Hewlett Packard, Palo Alto Medical Foundation, Rivian, Lucile Packard Children’s Hospital, SAP Ariba, Houzz, Varian Medical Systems, and VMware. Numerous start-ups are also at home in Palo Alto, arguably making it the startup capital of the world.
Stanford University is foundational to the history and prestige of Palo Alto, reflected in the community’s dedication to life-long learning. Stanford’s cultural and educational offerings are integral to the vibrancy and charm of Palo Alto, while the City’s exceptional K-12 school district ranks among the top public school systems in the country. With more than 50% of adult residents holding a graduate degree or higher, Palo Alto is frequently listed as one of the most educated cities in the nation.
Home to picturesque tree-lined streets, bike lanes, and historic buildings that reflect its California heritage, Palo Alto boasts a genuine sense of community and an active citizenry with strong environmental values. Beautiful neighborhoods are complemented by vibrant commercial corridors and a bustling economy with premium shopping and dining options. Excellent health care facilities, performing arts, and diverse recreational opportunities are just some of this incredibly desirable community’s cherished amenities.
Join an Award Winning Team
Palo Alto is an award-winning City recognized nationwide as innovative and well-managed. Palo Alto is one of a small number of California cities with a AAA bond rating. Recently, Palo Alto became one of the most livable cities in the U.S. by Livability.com. It's the only city to receive the Platinum Beacon Award in sustainability best practices by California’s Institute for Local Government.
We offer a variety of career paths that relate to building and improving communities. The City has fourteen departments employing 1,000 full-time staff. Police officers, fire fighters, paramedics, and building inspectors keep us safe. Engineers and public works staff build and re-build the physical infrastructure. City planners help envision and shape future community growth. Recreation, arts and library professionals enhance community life. Utilities provides electric, gas, water, sewer and other services. Internal services departments help manage, staff, and protect the City.
-