City of Palo Alto

Palo Alto is located about 35 miles south of San Francisco; and 14 miles north of San Jose.  Palo Alto, known as the “Birthplace of Silicon Valley” and global center of technology and innovation, is the corporate headquarters for many world-class companies and research facilities such as VMWare, Hewlett-Packard, IDEO, Tesla, and Skype. Home to Stanford University and a top-ranked public school system, Palo Alto also features beautiful and historic residential neighborhoods, vibrant shopping and retail districts.

 

Palo Alto has a highly educated and culturally sophisticated citizenry that is actively engaged in making a difference both locally and globally. Unique among city organizations, Palo Alto operates a full-array of services including its own gas, electric, water, sewer, refuse and storm drainage provided at very competitive rates for its customers.

 

38 job(s) at City of Palo Alto

City of Palo Alto Palo Alto, CA, United States
Jul 02, 2022
Full Time
Description The City of Palo Alto Utilities Palo Alto is the only city in California that offers a full array of utility services to its citizens and businesses. Because of this, the City has a unique opportunity to partner with the Palo Alto community to enjoy the benefits and achievements of reliable, home-grown, and environmentally- focused utilities. Palo Alto has a tradition of over 100 years of successful public utility operations. It is a tradition that continues to provide the Palo Alto community with safe and reliable utility service, local decision-making over policies, utility rate-making, environmental programs, and customized services Career Opportunity The City of Palo Alto Electric Engineering Division is responsible for designing and biding major Capital Improvement and Customer Service Projects for the City's Electric System. The Engineering Technician III plays a major part in ensuring the database is accurate, packaging and reviewing archived as-built documents, drafting the replacement drawings, and assisting the Engineers with the bidding process. This position can be underfilled at a Engineer Tech I, Tech II level. Salary will reflect based on hiring level. This position is in the Asset Management group of Utilities. The successful candidate will be responsible for day-to-day tasks of maintaining and continuously updating a database of Electric utility assets, conducting field verification and/or collecting GPS survey data of existing utility features, researching as-built information from record drawings, indexing as-built drawings into the department's document management application, mapping utility information in GIS database and AME, and assisting Engineers with other functions on various projects as needed. The Ideal Candidate The ideal candidates will have: Advanced knowledge in AutoCAD, utilizing Autodesk Map 3D Enterprise (AME), and knowledge using ESRI Geographic Information System (GIS). Experience in drafting complex Electric design drawings. Understanding of Electric utility distribution systems. Ability to utilize GPS surveying equipment for documenting and mapping utility infrastructure. Work/life balance with flexible work schedule. The City offers a range of benefits including a retirement plan so make sure to visit our benefits portal here . This position is part of the Service Employees International Union (SEIU). Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Performs design, manual and computer-aided drafting, calculations, field measurements, and cost estimating for electric engineering projects. Draws and revises City maps, plans, block books, and plats. Provides construction administration of engineering projects. Processes street opening permits, encroachment permits, and all other permits issued by the Department. Prepares legal descriptions and easement maps. Reviews building plans, parcel and subdivision maps. Provides routine technical services to other departments and the public. Provides distribution and circuit maps for Electric Operation Crews. Prepares engineering construction drawings with material lists and specifications for use in bidding and construction. Prepares drawings, illustrations, and specifications for projects from preliminary design to final construction stage. Makes on-site field trips as required to review existing conditions or to check previous installations against as-built drawings. Assures that all presentation material directed for division, City management, and City Council review is professionally complete and factual. When assigned to Utilities: Maintains the department's system of mapping records. Prepares engineering construction drawings with material lists and specifications for use in bidding and construction. Prepares drawings, illustrations, and specifications for Electric projects from preliminary design to final construction stage. Works with and assists construction crews and crew leaders on the interpretation of engineering designs and specifications. Checks field construction for conformance to plans and specifications. Coordinates the recording of the department's mapping program with the block book program maintained by the Department of Public Works. Provides technical information from departmental records to other departments and to the public. Maintains monthly records of utility consumption demand and other relevant utility usage data. Prepares charts and graphs to display this information as required. Makes on-site field trips as required to review existing conditions or to check previous installations against as-built drawings. Assures that all presentation material directed for division, City management, and City Council review is professionally complete and factual. To review the full job description for Tech III, go here Tech II: Full Job Description, go Here Tech I: Full Job Description, go Here Minimum Qualifications Tech III: Minimum Qualifications Sufficient education, training, and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through: Two years college with an emphasis on engineering, construction, design, technical illustration, or associated subjects. and Two years of office and field engineering/construction experience. Possession of a valid California Driver's License. Special Requirements: Possession of a valid California Driver's License. Tech II: Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills and abilities, which would typically be acquired through: One year college. and Two years civil engineering experience. Tech I: Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through: High school graduate. Closing Date/Time: Continuous
City of Palo Alto Palo Alto, CA, United States
Jul 02, 2022
Full Time
Description Reports To: Supervisor, Utilities Customer Service Center Supervises: Non-supervisory position Purpose of Classification Under general supervision, interacts directly with utilities customers over the telephone and over the counter regarding requests for utility services; performs clerical and accounting duties of intermediate difficulty requiring analysis and use of judgment; investigates complaints and problems and performs other related duties as required. Distinguishing Characteristics Customer Service Representatives are found in the Utilities Department, providing customer service and assistance with regard to utilities service and/or billing transactions, either in person or by telephone. These positions require strong communication skills, a knowledge of departmental procedures and programs, the ability to work with figures, operating office machines such as a calculator, typewriter, adding machine, data entry terminal, as well as an investigative aptitude to follow a problem from its inception to solution. Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Responds to heavy telephone and counter contact with utility customers to obtain or give information of an essentially straightforward nature, but requiring a more thorough knowledge of procedures where the consequence of error is more significant. Processes utility bills, maintains records of customer accounts for ready access, investigates and resolves customer utility bill complaints, makes adjustments to customer accounts, types duplicate bills, all according to standard procedures. Answers utility customer correspondence in connection with bills or accounting procedures and follows up on delinquent closing bills, all according to standard operating procedures, but occasionally requiring use of individual judgment. Related Functions: Compiles special reports which are usually only variations of standard reports and which involve familiar information. Provides backup support to the Commercial/Residential Service Specialist. Performs related duties and responsibilities as required. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through: A combination of training and education equivalent to completion of two years of college or business school preferred. and Two years of general office experience involving heavy telephone or public contact Closing Date/Time: 7/15/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jul 02, 2022
Full Time
Description The DepartmentPalo Alto is the only city in California that offers a full array of utility services to its citizens and businesses. Because of this, the City has a unique opportunity to partner with the Palo Alto community to enjoy the benefits and achievements of reliable, home-grown, and environmentally- focused utilities. Palo Alto has a tradition of over 100 years of successful public utility operations. It is a tradition that continues to provide the Palo Alto community with safe and reliable utilities service, local decision-making over policies, utility rate-making, environmental programs, and customized services. The PositionA Metering Technician is a journey-level position working within the City's Electric Utility division as a part of a team of three that ensures the efficient operation of the City's electric meters for residents and commercial business. Incumbents are responsible for performing shop and field calibrations of electric meters, installing current and voltage transformers with associated equipment and verifying the complete installation to assure accurate metering. The successful candidate will understand various electric meters, the operation and methods and equipment used in testing and repair of AC and DC circuits with particular reference to Ohm's Law, Kirchhoff's Law for single and polyphase circuits. Knowledge of applicable electrical codes and safety work practices is needed to take precautions when working around energized equipment. Ideal CandidateThe ideal candidate possesses the following experience, knowledge, skills and abilities: 2+ years working for an electric utility Extensive electric metering experience Power Quality background Good computer skills Confident and competent working in the field Able to deal effectively and courteously with customers Able to learn new software programs Able to work well with others Journeyman electrician desirable Essential Duties ESSENTIAL DUTIES: Essential Duties and Responsibilities - essential and other important duties and responsibilities may include, but are not limited to the following:Install, inspect, test, and repair CT and PT circuits on low and high voltage switchgear. Assists engineering as required to determine type of meters and related material necessary to accurately record electrical energy consumption. Install, troubleshoot, repair, calibrate, upgrade, and test electromechanical and electronic meters. Wire transformer rated metering panels, pulse relays, and recorders. Troubleshoot complex metering schemes. Evaluate and document equipment testing performed. Configure various metering software packages and program electronic meters for rate and communication requirements. Install, troubleshoot, repair, upgrade, test, and program telecommunications equipment associated with electric meters. Install and maintain various telecommunications equipment to provide data acquisition, i.e. ION meters and Meter links. Perform low and high voltage work on live circuits and related equipment. Install, test, and provide data interpretation for voltage and current recordings, power quality analyzers, and energy recording at customer and City owned sites. Inspect and approve substation, industrial and commercial, and residential service entrance equipment, i.e. switchgear and meter panels. Conducts the scheduled testing and circuit analysis of existing complex and standard revenue metering facilities for proper operation and accuracy. Troubleshoot radio and television interference complaints (RFI/TVI) and work with other crews to correct issues on the Utility side. Test, calibrate, and repair gas monitoring devices for use in confined spaces. Responds to vandalism and energy diversion cases and recommends appropriate actions to take . To review the complete job description, go here Minimum Qualifications MINIMUM QUALIFICATIONS: Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities, which would typically be acquired through: Equivalent to the completion of the twelfth grade and Completion of an accredited apprentice program Closing Date/Time: 7/15/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jul 02, 2022
Full Time
Description Palo Alto is the only city in California that offers a full array of utility services (electric, gas, water, sewer, fiber) to its citizens and businesses. Because of this, the City has a unique opportunity to partner with the Palo Alto community to enjoy the benefits and achievements of reliable, home-grown, and environmentally focused utilities. Palo Alto has a tradition of over 100 years of successful public utility operations. It is a tradition that continues to provide the Palo Alto community with safe and reliable utility services, local decision-making over policies, utility ratemaking, environmental programs, and customized services. The Position The City of Palo Alto Utilities has an exciting opportunity for you to join our team! We are looking to filled multiple professional and motivated team members with experience as an administrative associate who will establish effective working relationships, manage a variety of time-sensitive, confidential, and detailed assignments, and become the "go-to person" for the Operations team. Ideal Candidate The successful candidates will have strong interpersonal and communication skills to work with various levels of staff. The candidates will maintain strict confidentiality in the handling of highly sensitive documents and/or situations by using professional judgment in a manner consistent with the essential job duties. The ability to handle frequent interruptions, successfully manage competing demands, and work effectively and efficiently with a wide variety of stakeholders. The ideal candidates will possess: Proficiency in Microsoft Office Suite and SAP knowledge is highly desirable. Excellent communication skills, both written and verbal. Ability to prioritize projects and have strong problem-solving skills. Ability to multi-task and work with all levels of staff. Essential Duties Provides administrative support such as tracking assignments, coordinating special projects, following up on status of work, responding and/or referring inquiries to the appropriate staff from City, external agencies, and the general public. Manages the office day-to-day operations, answers and screens telephone calls and visitors using tact and judgment in making referral to appropriate source of information, give information and explain policies, procedures or regulations in response to inquiries, using knowledge of organization and its functions. Develops and implements forms, memos, correspondences, and informational materials. Provides regular and specialized reporting, manages divisional databases, creates staff reports, and statistical or numerical reports using various applications. Acts as division time verifier and liaison to payroll, checks for input and approval of time entry for the division to ensure completion by payroll's set timelines. Manages appraisal and step increase data and sends out tasks to supervision/management to ensure these are handled in a timely manner. Proofreads and checks typed and other materials for accuracy, completeness, including grammar, punctuation and spelling. Locating sources of information and devising methods to secure data. Schedules and attends various divisional meetings, takes notes and prepares reports or summaries on the proceedings. Arranges appointments or meeting schedules as requested, contacts participants and arranges for location and required materials, makes travel arrangements for staff members' attendance at conference or seminars. Assist with monitoring the budget and identify and analyze trends. Maintains office supply inventory, ordering supplies etc. Utilize department or city-wide software applications (SAP) to process purchase orders and payments; verify receipt of materials and resolve discrepancies. Monitors, reconciles, and manages divisional contracts, such as the uniform contract. May utilize specialized software applications to assist with department related programs, operates office equipment such as a PC, telephone, copy machines, plotters; may operate a two-way radio. Establishes and maintains filing systems for documents, correspondences, reports, or other materials. Takes and/or records information from management or other staff members as requested, transcribe from notes to produce drafts or final product. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Equivalent to graduation from high school and 3 years of progressively responsible administrative experience. Possession of a valid California Driver's License. Closing Date/Time: 7/15/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jul 01, 2022
Part Time
Description Support for and administrative tasks related to City programs and projects on an ongoing basis, requiring technical and administrative skills such as scheduling, research and report writing, project development and design, ongoing project implementation and administration, and budget tracking and conformance.This is an SEIU Hourly (limited-benefits) position that is budgeted to not exceed 1,000 hours per fiscal year. The number of hours per week and schedule will be determined based on assignment. Essential Duties Essential Duties Investigate and respond to customer inquiries and complaints concerning water waste, drought regulations, water conservation questions including rebates and programs, and follow up regarding past complaints. Coordinate field crews to investigate and respond to complaints. Educate the community on current water supply conditions and drought response activities. Prepare reports on investigation of complaints describing the situation, location, and final outcome. Coordinate activities with Public Works, Community Services, Police, and other departments. Respond to various questions from the public and other agencies regarding water waste and City's drought response initiatives. Provide exceptional customer service to those contacted in the course of work. Perform related duties as assigned. Minimum Qualifications Minimum Qualifications Experience working with the public, providing customer service, and handling customer complaints. Proficiency with basic computer programs (such as the Microsoft Office suite) for logging, tracking and reporting on activities. Closing Date/Time: 7/15/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jul 01, 2022
Full Time
Description The Department Palo Alto is the only city in California that offers a full array of utility services to its citizens and businesses. Because of this, the City has a unique opportunity to partner with the Palo Alto community to enjoy the benefits and achievements of reliable, home-grown, and environmentally-focused utilities. Palo Alto has a tradition of over 100 years of successful public utility operations. It is a tradition that continues to provide the Palo Alto community with safe and reliable utility service, local decision-making over policies, utility rate-making, environmental programs, and customized services. Career Opportunity This position is part of the Water, Gas, and Wastewater (WGW) engineering division. The Project Engineer position will have a significant role in ensuring the successful oversight of water or gas Capital Improvement Projects (CIP). The successful candidate will typically perform in-house design and construction management of CIP projects from start to finish; providing project justifications, budget analysis, calculations, plans, specifications, cost estimates, and schedules for assigned utility CIP improvement projects; conduct gas system analysis or assessment studies and recommend gas facility upgrade plans. This role will also have the responsibility of regulatory compliance and work closely with Utilities Operations to support their needs. Ideal Candidate The ideal candidate will have water or gas distribution system experience including four years of design and construction management experience along with strong project management skills. The successful candidate should possess sound engineering fundamentals including scientific, analytical, and problem-solving skills. The candidate should be detail-oriented, organized, and be able to communicate effectively. AutoCAD or other CAD experience is required. To be successful in this role, the ability to work collaboratively with others and strong written and oral communication skills will be essential. The City offers a range of benefits including a retirement plan so make sure to visit our benefits portal here . This position is part of the Service Employees International Union (SEIU). Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Conducts comprehensive utility engineering planning, design, and operational studies of the water, gas, and wastewater utility systems. Performs design work including researching data, conducting feasibility and economic studies, and determining design criteria in accordance with required standards and codes for assigned projects in the water, gas, and wastewater utilities. Prepares project documents including project justifications, budget analyses, calculations, plans, specifications, cost estimates, and schedules for assigned utility projects in the water, gas, and wastewater utilities. Reviews and checks engineering drawings, plans, computations, estimates and reports for completeness, accuracy, and soundness of applied utility engineering principles and City utility standards and policies. Provides guidance and work supervision for other utility engineering and technical personnel as required by projects Obtains required permits, easements, and other documents as required from inter- departments or outside agencies for assigned utility projects. Responsible for contract administration including reviewing bid packages, preparing contracts, preparing city manager's reports, and/or making presentations to council staff as required on each utility work assignment. Ensures that all procurement and contracts comply with City Purchasing Department regulations. Acts as the project manager on water, gas, and wastewater utility construction projects; directs the work of subordinate professionals, field inspectors, and/or operations staff to ensure quality control; takes responsibility for schedule coordination, political liaison, inter-utility coordination, public relations; evaluates, recommends, and prepares contract change orders as necessary; reviews progress payments and recommends payment authorization. Determines scope of work, prepares requests for proposals, evaluates proposals, and participates in the selection of consultants for utility projects; assists in negotiating consultant contracts; administrates procurement of contract agreements; administers contracts during the course of the work to ensure compliance with the proposed design, material specifications, budget, contract, and schedules; reviews consultants' submitted work products and recommends adjustments as appropriate. Assists in the preparation of utility quarterly financial and performance reports, capital improvement programs, and utilities' annual budget which includes projecting and forecasting project costs and justifying expenditures. Confers with other inter-departmental personnel and field forces, representatives of other utilities, agencies, utility customers, engineering firms, contractors, developers, manufacturers, and others regarding utility service, supply, or related utility civil/mechanical engineering problems. Confers with the City Attorney's Office for legal interpretation of various utility engineering topics and potential litigation problems, confidential in nature, arising from projects related to specifications, bidding, and construction. Assists in updating utility standards in the City's "Utility Standards". Updates and utilizes computer models for maintaining the utilities distribution and collection systems. Develops the utilization of computer programs for the analysis and solution of municipal utility engineering problems; monitors new developments in data processing applications in the municipal utility engineering field. Monitors new developments and techniques in the municipal utilities and investor-owned utilities, including an evaluation of the potential application to City utility operations. Implement the use of new technologies, cost-saving techniques/materials, improved safety procedures, and least disruptive utility construction practices. Develops material and equipment standards for new and existing utility products. Participate in industry organizations to craft proposed legislation, codes, laws, and best utility business practices. To review the complete job description, go here Minimum Qualifications Sufficient education, training, and/or work experience to demonstrate possession of the following knowledge, skills, and abilities, which would typically be acquired through: Bachelor of Science degree in civil, mechanical, or other approved engineering curriculum depending upon assigned area. and Equivalent to four years of increasingly responsible engineering experience. (Note: PE Certificate or Master's Degree in Engineering may be considered in lieu of one year of experience.) Special Requirement: Registration as a professional engineer in the State of California, or ability to obtain registration within one year of appointment to the classification or registration as a professional architect in the State of California. Possession of a valid California Driver's License. Closing Date/Time: 7/29/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 30, 2022
Full Time
Description Our Organization The City of Palo Alto is located in the heart of Silicon Valley and home to global technology and business leaders, startups, Stanford University, and a highly engaged constituency. The City is committed to a creative and progressive economy, engaging in policy decisions that make a difference locally and globally. Working at the City, you will join a culture that strives for excellence and encourages leadership, new ideas, and creative solutions. The Position The Real Estate Division of the Administrative Services Department is seeking a Management Analyst or Senior Management Analyst to work alongside the Real Property Manager to provide a variety of real estate services citywide including, but not limited to, evaluating, negotiating, and preparing real estate agreements for acquisition, disposition, and leasing of property for public use and improvement projects such as utility facilities, parks, museums, and community centers. The Real Estate Division manages and efficiently utilizes City-owned properties to maximize both monetary and non-monetary benefits. Ideal Candidates Ideal candidates would possess the following attributes: Exceptional relationship-building skills to work effectively with individuals at all levels of responsibility and authority Data compilation and analysis skills Adaptable and resourceful in a dynamic and fast-paced environment Ability to work effectively and organize work flow so as to deliver high-quality products within established deadlines Ability to identify and effectively communicate analytical insights Depending on the applicant qualifications, the position will be filled at the appropriate level/salary of either Management Analyst (Salary Range: $44.04 - $66.05 ) or Senior Management Analyst (Salary Range: $51.53 - $77.30) Benefits: Fantastic benefits package, to learn more click HERE . Compensation (MGMT) : Comprehensive compensation plan, to learn more click HERE. Schedule: Flexible/Hybrid Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Management Analyst Provides professional - level staff assistance and preliminary analysis of routine policies involving the Real Estate Division, procedures, finance and/or services. Manages real estate studies and projects, which includes: setting up contracts; establishing and monitoring timelines; preparing requests for proposals; selecting consultants; ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets; tracking projects; preparing related reports; and, performing other related duties. May serve as a project lead. Serves as a technical resource for City information in real estate. Prepares a wide variety of analytical reports on operations and activities in the Real Estate Division. Reviews City Council Agenda items; ensures background information and supporting materials are available; assists the Real Estate Division in maintaining agenda standards. Conducts surveys and performs research and statistical analysis; prepares related reports. Participates in preparing requests for proposals for outside contractors. Assists with budget preparation and administration; assists the Real Estate Division in preparing cost estimates for budget recommendations. Performs related duties of a similar nature or level. To review the full Management Analyst job description, go HERE Duties for the Senior Management Analyst are distinguished from the Management Analyst by the level of independent judgment exercised in project management and program oversight. Senior Management Analyst Performs project and policy analysis, which includes: conducting research; determining and raising pertinent issues; summarizing findings; presenting results and administering programs. Manages real estate studies and projects, which includes: contract administration; establishing and monitoring timelines; preparing requests for proposals; selecting consultants; ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets; tracking projects; preparing related reports; and, performing other related duties. Serves as a liaison across departments as well as with employees; represents the Real Estate Division at a variety of meetings, public events, on committees, and other related events. Represents the Real Estate Division with external, community-based organizations at a variety of meetings, public events, on committees, and other related events. Manages, coordinates and administers real estate projects, which includes: publicizing projects; monitoring budget; preparing reports to Executive Staff, Boards and Commissions or City Council. Prepares a variety of reports summarizing project, study, and program data; analyzes related data and makes recommendations based on findings. Communicates budget and accounting practices and principles to staff. Negotiates, prepares, and administers contracts. Provides input, guidance, and support, for example, on contract terms. Performs related duties of a similar nature or level To review the full Senior Management Analyst job description, go HERE Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Management Analyst Minimum Qualifications: Bachelor's degree in a related field Three years of professional experience in public or business administration, real estate, or a related field; Senior Management Minimum Qualifications: Bachelor's Degree in a related field Five years of professional experience in public or business administration, real estate, or a related field; An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: 7/24/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 30, 2022
Part Time
Description Plans practice schedule for each week, communicates by email and phone with parents on carpool and schedules, provides great customer service to all customers. The three schools that this position could work at is: Fletcher, Greene, or JLS Middle School. This is a Limited Hourly non-benefited position and not to exceed 416 hours per fiscal year (July - June). The number of hours per week and schedule will be determined based on the assignment. Essential Duties Essentials and other important responsibilities and duties may include, but are not limited to, the following: Communicates by email and by phone with customers Plan and conduct recreational activities for community members of middle school age Ensure facility is maintained and safe procedures are followed Advertise upcoming events Monitors their own practices and games Always on time and available Monday through Friday for an hour and a half between the hours of 2-7 pm Goes through coaches training before work. All other duties as assigned Minimum Qualifications High School diploma or G.E.D certificate Strong written and oral communication skills Leadership skills At least one year of coaching middle school level sports and or played at least two years of a sport Closing Date/Time: Continuous
City of Palo Alto Palo Alto, CA, United States
Jun 30, 2022
Part Time
Description Plans practice schedule for each week, communicates by email and phone with parents on carpool and schedules, provides great customer service to all customers. The three schools that this position could work at is: Terman, Jordan or JLS Middle School. This is a Limited Hourly non-benefited position and not to exceed 416 hours per fiscal year (July - June). The number of hours per week and schedule will be determined based on the assignment. Essential Duties Essentials and other important responsibilities and duties may include, but are not limited to, the following: Communicates by email and by phone with customers Plan and conduct recreational activities for community members of middle school age Ensure facility is maintained and safe procedures are followed Advertise upcoming events Monitors their own practices and games Always on time and available Monday through Friday for an hour and a half between the hours of 2-7 pm Goes through coaches training before work. All other duties as assigned Minimum Qualifications Positions require at least one season of experience and certifications in a related field including: Sports Camp Leaders (CPR and First Aid) Sports Officials (CPR and First Aid) Assistant Pool Manager Senior Swim Instructor/Lifeguard (Lifeguard Training, First Aid and CPR) Summer Camp Assistants Coaches High School diploma or G.E.D certificate Strong written and oral communication skills Leadership skills At least one year of coaching middle school level sports/played at least two year of a sport Closing Date/Time: Continuous
City of Palo Alto Palo Alto, CA, United States
Jun 29, 2022
Full Time
Description The Department: The Information Technology Department's mission is to provide technology solutions that enable City Staff to deliver services to the Palo Alto community. Our City and its departments depend on technology to deliver services. The Information Technology Department provides a broad range of high-quality, cost-effective solutions to employees, departments, council members, and the community for each to meet their respective goals. The IT Department provides over two hundred distinct technology solutions to the City of Palo Alto and maintains a governance model for aligning city goals, allocation of funds, and technology projects. Learn more about the department HERE. The Position: The Geospatial Software Engineer will be responsible for planning and collaboration with the team to identify, recommend, develop, implement, and support all GIS projects. Will be responsible for the design, development, and implementation of GIS software development Ideal Candidate: Experience in ArcGIS Enterprise Use of some or all of the following: Esri APIs: ArcFM, ArcGIS Api for JavaScript, ArcGIS REST API, ArcGIS Runtime SDK, ArcGIS Pro SDK, ArcGIS Server SDK, ArcObjects SDK for .NET Understanding of GIS concepts: Datum and Projection concepts, X/Y vs Lat/Long usage and translation, Symbology, Annotation, Dimensions Expertise in RDBMS such as Oracle and SQL Server related to design/development activities Proficient in Python Web Application Development (JavaScript, ASP.NET, HTML, etc.) Strong Knowledge of Service Oriented Architecture (SOA) Strong Knowledge of Agile Methodologies/Scrum Knowledge of IT security concepts and implementation patterns within Esri technology Ability to clearly communicate technical ideas, whether to other technical peers or non-technical project managers, or customers Highly proficient in technical writing. Excellent communication, collaboration, and teamwork skills. Preferred Experience in designing and Implementing Electric Distribution Asset Management GIS Applications. Any experience in Esri UNM migration and UNM extension Hands-on experience in AutoCAD Compensation (MGMT) : Comprehensive compensation plan, to learn more click HERE. Benefits: Fantastic benefits package, to learn more click HERE . Schedule: Flexible/Hybrid Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Interface with key stakeholders and apply your technical proficiency across different stages of the SDLC including requirements gathering, application architecture definition, and design. Work with development teams to design, implement, test, and document technical solutions Present ideas for system improvements. Utilize Web, Desktop, Mobile, and GIS Industry standards, testing, and quality procedures Work under the guidance of the GIS Manager Act as a liaison between users and GIS development teams to ensure customer requirements are well understood. Customer engagement on requirements, overall solution architecture, and design presentations Define customer requirements, translate them into new software designs and contribute significantly to building software releases containing these new capabilities Provide estimates, technical write-ups, solution architecture, and presentations for GIS solutions. Strong understanding of Systems Integration and defining scalable architectures that incorporate numerous, complex integrations based on a variety of technologies such as GIS, Web Services, Data replication, etc. A clear understanding of SDLC with proven expertise in managing highly critical projects with very complex requirements Maturity to understand the software development methodology to employ for each project based on the schedule, operational, and business requirements, i.e. whether Iterative, Agile, etc. All other duties as assigned. Minimum Qualifications Experience: Minimum 5-8 years of progressive experience in software development, Enterprise GIS implementation, and System Integration. Educational Qualification & Certifications: Bachelor's in GIS, Computer Science/IT, or a related field ESRI Technical Certifications - System Design (preferred) Candidates with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job will be considered. Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: 7/20/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 29, 2022
Full Time
Description The City of Palo Alto Public Works Department, Engineering Services Division is seeking two individuals for the role of Inspector Field Services to be a part of the Inspection and Surveying group. This position will be part of a team of six that is responsible for inspection in the public right-of-way for the City's Capital Program and all private development projects, ensuring construction is in compliance with City standard details and specifications and approved plans. This position reports to the Supervisor Inspection & Surveying and is located and the Municipal Service Center. We are looking for a responsible candidate that is interested in challenging opportunities and contributing to the lifestyle of our local community through the valuable services that the Public Works Department strives to deliver. These positions are represented by Service Employee International Union (SEIU) The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Essential Duties Inspects activities of contractor to ensure that work done is in compliance with project plans and specifications, and in accordance with the approved schedule. Reviews plans and specifications for conformance to established standards for construction projects. Provides inspections for capital and maintenance work generated by the Utilities Department and Public Works Public Services Division. Inspects and monitors State, County, Santa Clara Valley Water District, and private utility projects under construction within the City limits. Consults with public and private engineers, contractors and sub-dividers regarding construction projects. Assists in the tabulation of quantity of work completed, cost estimates, and preparation of payments to Contractors. Ensures contractor's conformance to applicable safety regulations as well as City and State standard specifications. Recommends extra work orders and field contract changes. Assists in coordinating materials testing. Establishes and maintains working relations with property owners and the general public. Participates in surveying when required. IDEAL CANDIDATE Knowledge of principles, practices, techniques, and terminology of inspection and civil engineering Knowledge of surveying and construction methods, materials testing and equipment Ability to determine quality, materials, and workmanship through inspection, and to determine compliance with specifications Ability to analyze and interpret data Ability to write and prepare clear and concise field reports Collaborative working style Strives to achieve results using a flexible, open approach to problem solving while remaining sensitive to people issues Communication and interpersonal skills to successfully interact with co-workers, supervisor, contractors, property owners and others Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the knowledge and skills, which would typically be acquired through: Two years of college in civil engineering; and Two years experience in Public Works or Utility Construction. or High school graduate or GED; and Four years experience in Public Works or Utility Construction. Licensing Requirements: Valid California Driver's License and ability to maintain during employment WORKING CONDITIONS / PHYSICAL REQUIREMENTS: Work in office and inspection site environments; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded . Closing Date/Time: 7/12/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 28, 2022
Full Time
Description The Senior Business Analyst provides advanced SAP functional expertise and acts as a liaison with Administrative Services [Payroll] and HR departments and has primary responsibility for the configuration and development of cross-departmental business systems and applications that support HR and Payroll functionality. This position provides advanced SAP functional expertise in designing and configuring business processes in SAP, provides functional subject matter expertise in areas such as HR and Payroll, introduces innovative approaches and methodologies for processes and support systems, supervises testing and offers training to City staff. This position requires solid experience with federal/state reporting requirements and the review of SAP Legal Change Packages (LCP) to determine impacts on system configuration. This position also helps troubleshoot SAP functional code and configuration related to HR and Payroll functionality defects including interfaces issues between BSI, CalPERS and SAP systems. Preferred Qualification SAP HCM Certification; SAP SuccessFactors Employee Central Certification Have worked in SAP SuccessFactors, SAP Fiori Benefits: Fantastic benefits package , learn more by clicking HERE . Compensation (MGMT) : Comprehensive compensation plan, to learn more click HERE. Schedule: Flexible/Hybrid (Onsite 2 days a week) IT Department : Find out more about the IT department's vision and future projects HERE. *Applications will be reviewed as received and interviews may be scheduled prior to the closing date of this recruitment.* Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Manages and provides leadership and direction on SAP HR and Payroll related business application issues. Establishes and maintains positive relationships with the stakeholders. Troubleshoots SAP functional code and configuration defects including interfaces issues between BSI, CalPERS and SAP systems and takes the lead role in identifying application problems and finding solutions to business problems through configuration modifications. Has experience in developing and leading the SAP Payroll year-end support pack changes project. These activities include development of an overall project plan, budget, and schedule in conjunction with departmental and IT staff. Has Experience with federal/state reporting requirements and the review of SAP Legal Change Packages (LCP) to determine impacts on system configuration. Captures business requirements of departmental processes and works with end users and IT personnel in the management of process change. Develops functional specifications to help IT programmer modify existing programs or create new programs. Resolves SAP HR and Payroll issues, including issues with interfaces and providing guidance to users according to business requirements. Provides end user training and assistance for User Acceptance Testing. Analyzes departmental processes and makes recommendations for business process re-engineering by following SAP's best practices. Researches, develops report specifications, designs and works closely with technical staff and end users to create complex data reports for the departments. Develops business policies. Performs other duties of a similar nature or level as required. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Bachelor's Degree in Business Administration, Computer Information Systems, Programming, Systems Analysis or a related field and five years of increasingly responsible experience in business process requirements, data processing, programming, and/or systems analysis and project management. Knowledge, Skills, and Abilities Qualification to enter this position requires knowledge of the following: Principles and practices of supervision; SAP system, database, data management, computer and information applications, system and functions; SAP software application design as applied to local government uses; Methods and techniques of systems and procedures analyses, utilization, data processing procedures and controls; Business processes, improvements, and methods using technological applications and solutions; Effective written and oral communication skills; Technical issues related to business applications. Qualification to enter this position requires skill in: Monitoring, evaluating, and training employees; Prioritizing, coordinating, and assigning work; Managing complex projects; Reading and interpreting technical data related to business applications and data processing; Maintaining technical records and preparing required reports; Operating assigned equipment; Making sound decisions in a manner consistent with the essential job functions; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others. Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: Continuous
City of Palo Alto Palo Alto, CA, United States
Jun 24, 2022
Full Time
Description Put your skills to work for one of the peninsula's top employers. The City of Palo Alto pays top tier wages alongside their generous benefit plan which includes a defined retirement program, sick leave, vacation pay and medical, dental & vision. Palo Alto is looking for a skilled electrician to work at its Water Quality Control Plant. This position will be a member of a team of four electricians that services the needs of the Water Quality Control Plant. This team has an on-call responsibility to after-hours issues at the plant which are especially needed during storm season. This position has the option of working either a 9/80 or 4/10 schedule with hours TBD after the first month of employment. For the first month of employment, a 6:00 am - 2:30 pm Mon - Fri schedule is required. The Position : This is the journey-level electrician position which functions in the Regional Water Quality Control Plant (WQCP). Under general supervision, an Electrician at the Plant, installs, services and maintains all types of electrical systems which includes power distribution substations, instrumentation systems, fire alarm circuits, motor control centers, machine controls, and chemical feed systems. Provides basic instruction and training and performs other related duties as assigned. Ideal Candidate: The ideal candidate for this Electrician position would have gone through an accredited electrician apprenticeship program and have experience working in a wastewater treatment plant, installing and maintain plant electrical equipment. The ideal candidate will have knowledge of electrical safety practices when working around water, the ability to effectively communicate with others, make sound decisions when troubleshooting equipment or when issues arise and assimilate necessary information to perform essential job functions. A candidate in this position will be considered an essential worker and required to be on-site and work on-call hours. He/she will be able to maintain, test, calibrate, install, repair, and inspect manufacturing equipment and monitoring devices to ensure good working order. The applicant should have experience with Variable Frequency Drives (VFD), Motor Controls, Valve controls, and other instruments like Level Sensor/Transmitter, Flow Transmitter, Temperature Sensor/Transmitter, and Pressure Transmitter. Experience with and knowledge of pH, DO, Turbidity, Conductivity meter, and Chlorine Analyzer is very desirable. Also highly desirable is experience with troubleshooting PLC control systems including Upload & Download the PLC and VFD program and vast experience in interpreting complex electrical schematics and PLC I/O schematics. Link to Full Job Description The Public Works Department provides services integral to the community on a daily basis. The mission of the department is to provide quality services with commitment, courtesy and pride. In partnership with the Palo Alto community, the Public Works team strives to offer efficient, cost-effective and environmentally responsible services that make Palo Alto a beautiful, vibrant and appealing city in which to live and work. Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Installs and maintains electrical substation and generating equipment Installs/replaces conduit, transformers, conductors, switchboard, and equipment necessary to make additional extensions or alterations in electrical installations for power, fire alarm, motors, and Power Meters Services, repairs, and maintains lighting and power systems, pumps, motors and other various electrical apparatus Tests, locates, and repairs malfunctions in electrical circuits including, electromechanical and power metering, and fire alarm circuits Installs, maintains and repairs electric control panels, MCCs, PLCs, VFDs, soft starters, motors, loop-controllers, electric valve controllers/positioners, hazardous chemical feed and monitoring systems, flow metering systems, fiber optic/UTP/coax cable, network hardware, and video surveillance systems Maintains, troubleshoots and repairs, PLCs, VFDs controllers, and miscellaneous "smart" instruments such as pressure transmitter, level transmitter, flow meter, temperature transmitter; pH, DO, turbidity measure/monitor equipment Maintains inventory of material associated with assigned work Maintains records concerning all functions of assigned work Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities, which would typically be acquired through: Equivalent to completion of the twelfth grade and Completion of an accredited electrician apprentice program, or (depending upon position), Associate of Science degree in electronics or equivalent experience. Special Requirements: Possession of a valid California Driver's License May be required to work on standby and/or overtime in emergency situations Ability to work under the conditions of a wastewater treatment plant environment and work safely around hazardous chemicals, confined spaces, electricity and water Ability to pass an annual physical certifying incumbent to work in a self-contained breathing apparatus and must maintain a face seal while using the self-contained breathing equipment. Benefits: Fantastic benefits package, learn more by clicking HERE . Worksite: 100% onsite at 2501 Embarcadero Way, Palo Alto SEIU Positions: This position is represented by Service Employee International Union position (SEIU) Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: 7/22/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 24, 2022
Full Time
Description Purpose of Classification Under general supervision, performs skilled gardening tasks including landscape design recommendation, plant selection, propagation, placement and maintenance including minor repair of park furniture and fencing. May also operate mowing equipment to cut a variety of areas around the City. A Park Maintenance Person may work independently when assigned to special landscaping projects requiring design, plant selection and placement. Distinguishing Characteristics Park Maintenance Person is a dual function classification found in the Parks and Golf Course Division of the Community Services Department. Incumbents are responsible for performing landscape gardening duties, and/or providing lead supervision over a small crew assigned to grounds maintenance projects. Park Maintenance Persons may work independently when assigned to special landscaping projects requiring design, plant selection and placement. Benefits: Fantastic benefits package, to learn more click HERE . Compensation (SEIU) : Comprehensive compensation plan, to learn more click HERE. Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Recommends location and type of plants, shrubs, trees and flowers for particular landscape effect. Maintains the above plant material with professional skill necessary to artistically meet the demands of the landscape and buildings. Performs routine maintenance operations such as mowing, fertilizing, cultivating, grading, etc., necessary to maintain established landscape effect; maintains indoor plants. Performs minor repairs with hand tools of park furniture and fencing such as patching fences, smoothing rough metals, applying preventative wood treatments, reinforcing furniture seats and legs. Confers with supervisor to plan and review work projects; may direct and coordinate activities of a small ground maintenance crew. Operates a variety of mowing equipment and provides services necessary to keep mowing equipment operative. Related Functions: Requisitions equipment and required materials; assists crew workers in completion of maintenance and gardening projects. Perform related duties and responsibilities as required. Click HERE to see complete job description. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through: Equivalent to completion of the twelfth grade. Two years experience in general park maintenance work or related landscape maintenance experience. Special Requirements Valid California Driver's License This position is represented by Service Employee International Union position (SEIU) Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: 7/10/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 18, 2022
Full Time
Description The Community Services Department is seeking multiple enthusiastic and dedicated professionals who can complete a wide range of customer service and administrative tasks to support and oversee the administration of day-to-day work. These individuals in the Program Assistant role must possess a commitment to exceptional customer service, work well under pressure, and respond productively in an environment with multiple demands. Success in this role requires sound independent judgment, critical thinking, discretion, and clear communication. The ability to handle frequent interruptions, manage competing demands, and work effectively and efficiently with customers is critical to the Program Assistant role. Program Assistant I - Recreation Department The Community Services Department Program Assistant I position will provide coordination and administrative support at one of its three community centers. Through diverse and innovative programs, Palo Alto Recreation plays an important role in creating a healthy community. Working primarily in a Community Center atmosphere, this position serves as the critical lead for the Front Office/Customer Services Team. This position is primarily responsible for day to day operations, including answering phones, walk in customers, registrations rentals and reports. The position provides high-level customer service, ensuring revenue for revenue-generating programs such as classes and camps. Supports evaluations, tracking, and performance measure management. Supports marketing efforts, coordinating website updates as needed. Program Assistant II - Recreation Department The Community Services Department is hiring multiple professionals to fill the role at the Program Assistant II position. These individuals will be located at one of the three community centers in Palo Alto. Community Centers provide rental spaces for programs, seminars, social events, dances, theatre performances, music rehearsals and athletic events. This position requires a detail-oriented candidate with strong organization and communication skills. This position is primarily responsible for processing facility rental applications and managing facility permits and gathering permits. Additional assignments include coordinating facility schedule, custodial needs, ongoing communication and customer support with renters and long-term tenants, coordination with School District liaisons, processing payments, invoices and deposits, ordering supplies and materials for office and staff, creating marketing tools and keeping website updated, and other assignments as needed. To see the full job description for Program Assistant I click here . To see the full job description for Program Assistant II click here . This position is represented by Service Employee International Union (SEIU) The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Essential Duties Depending on area of assignment, essential and other important responsibilities and duties may include the following: Coordinates and monitors work assignments of temporary/volunteer staff; coordinator of volunteer activities, schedule appointments, screen calls; receives visitors, and respond to inquiries. Act as liaison with City programs and managerial staff, contractors, community groups and local businesses associated with the assigned programs and projects. Responsibilities may include conducting tours and workshops, and meeting attendance. Assist with the development of the budget; monitor program budget, identify and analyze trends. Provide regular and specialized reporting. Prepare and track payments, purchase requisitions and contracts. Coordinate facility booking, scheduling, rental process and computerized registration processes where applicable. Teach and develop classes, camps and workshops and coordinate various trainings for programs depending on area of assignment. Develop and prepare evaluations, educational materials, press releases, advertising, and other promotional material for distribution to newspapers, radio and community organizations. Conduct research for use in the specified areas of assignment in development of material used in reports, promotional materials, design, or dissemination of information to the public. Facilitate the preparation, interpretation and implementation of administrative policies and procedures affected by the assigned programs or projects. Perform calculations, compile data and write reports analyzing and summarizing data; prepare graphs and charts where applicable. Maintain program/project documents according to the processes of the assigned department. Coordinate/schedule/mentor in-house and outreach programming, customers, hourly and temporary staff, instructors and camp staff. Coordinate support services to produce materials for and set up displays, workshops, classes, and talks; arrange for rooms and speakers; speak to groups and conduct workshops as required Type from draft or oral instructions or compose correspondence and staff, statistical or numerical reports. File program related documents, correspondence, reports or other materials. May utilize specialized software applications to assist with department related programs. Answer department communication concerning training, job interest and career development. Act as liaison for all department training facilities, equipment and materials. May assist manager with analyses related to staffing requirements and the preparation of job descriptions and justifications for personnel additions and changes. Act as liaison between managers and other City departments. Schedule meetings and prepare meeting minutes. Develop and implement forms, memos, correspondence, and informational materials. Minimum Qualifications Program Assistant I Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through: Equivalent to graduation from high school and 3 years of progressively responsible administrative experience working with programs or projects. Completion of 2 years of college may substitute for 1 year of work experience. Program Assistant II Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through: Equivalent to graduation from high school and 4 years of progressively responsible administrative experience working with programs or projects. Completion of 2 years of college may substitute for 1 year of work experience. Special Requirements May be required to possess a valid California Driver's License. Closing Date/Time: 7/6/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 18, 2022
Full Time
Description The Organization Located between San Francisco and San Jose, Palo Alto is the center of a progressive economy that is recognized worldwide as a leader in cutting-edge technological, medical and green innovation. Our community is committed to cultivating an environment of creativity and life-long learning. At the City of Palo Alto, you will join a culture that strives for excellence and encourages leadership, new ideas, and innovative solutions. Exciting Opportunity As a Contract Administrator, you have a challenging opportunity as a critical thinker to be an expert in procurement processes, establish yourself as a "go to" resource and provide recommendations which drive key business timelines and activities. This role is a leader in the Procurement team which is responsible for procurement and contracting for all goods and services utilized by the City working under general direction, as consistently exercising independent and sound problem-solving and judgment skills. You will be responsible for coordinating and issuing high value, specialized or complex solicitations and agreements, requiring an in-depth procurement experience. Reporting to the Chief Procurement Officer, this position performs at the expert, professional level requiring individual work in research, solicitation, and preparation of contract and may supervise professional or administrative staff. I deal Candidate Team player with a positive attitude, strong work ethic, curiosity, and humility. Exceptional relationship-building skills to deal effectively with individuals at all levels of responsibility and authority. Adaptable and resourceful in a dynamic environment. Superior written and oral communication skills, including the ability to identify and correct errors in English usage, grammar, and arithmetic calculations. Master multi-tasker: ability to work effectively under pressure, multi-task, and organize work flow to deliver high-quality products within established deadlines. Detail-oriented with strong problem-solving skills. Self-starter: can take even the smallest project and run with it to the successful completion. ***This position is a limited term position, currently budgeted for a two year term.*** Essential Duties Essential duties of the Contract Administrator include, but are not limited, to the following: Manage the formalized solicitation process from submittal of requirements, interfacing with Project Managers to develop scope and specifications, analysis of solicitations received, providing management with recommendation for award of contract(s), and review and approval of awarding contracts. Interpret the City's purchasing policy, rules and regulations that govern contracting activities for City Departments and advise Departments and/or Chief Procurement Officer of such requirements when needed. Recommend and implement new or revised procurement process and procedures, considering new tools or software as they develop. Interface with contractors and Departments on matters regarding the solicitation, contract award process, contract disputes and monitoring. Continually develop and assist in the training of the organization on procurement policies, procedures and expertise To see the full job description click HERE. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Candidates should possess a Bachelor's Degree in a related field and four years of related responsible experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of this position. Certified Professional Public Buyer (CPPB) and/or and Certified Public Procurement Officer (CPPO) candidates are highly desired. Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: 7/8/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 16, 2022
Full Time
Description Put your skills to work for one of the peninsula's top employers. The City of Palo Alto pays top tier wages alongside their generous benefit plan which includes a defined retirement program, sick leave, vacation pay and medical, dental & vision. Palo Alto is looking or a Fleet Project Manager in the Public Works Department. This position will work with the Fleet Services team, reporting to the Fleet Manager, to manage all aspects of vendor contracts from scope writing thru to procurement for all products and services needed for the City's Fleet Operations. This position has a 9/80 schedule with every other Friday off. The position may qualify for remote work for up to 2 days per week to be evaluated after three months of employment. THE POSITION: The City of Palo Alto Public Works Department Project Manager is in the Fleet section of the Public Services Division. Under minimal supervision, the Project Manager originates projects and scope of work for contracts; prepares technical data, specifications, schedules, and cost estimates; inspects quality and quantity of work; maintains accurate records of work and schedules; and ensures compliance with specifications and/or regulatory requirements. THE DEPARTMENT: The Fleet section of the Public Works Public Services Division provides maintenance, service, and replacement of approximately 580 vehicles and pieces of equipment to support the on-going operations both within the department and across other City departments including Utilities, Police, and Fire. The Fleet group also maintains multiple contracts for the maintenance and repair of 17 various emergency back-up generators City wide, the maintenance and repair of two compressed natural gas fueling stations, the supply of fuel to our multiple fuel sites, and others. THE IDEAL CANDIDATE: If you are someone with a background in managing contracts OR in a fleet environment, you could be the professional we are looking for. The successful candidate in this position will have the ability to track multiple timelines, be detail oriented, develop working relationships and work both independently and as a team member. The ideal candidate would have experience with Microsoft Office (Word, Excel, Powerpoint, Outlook), Crystal Reports, fleet maintenance software, SAP and MinuteTraq. Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Supervises staff to prioritize and assign work; manage performance and conduct performance evaluations; ensure staff are trained; and making hiring, termination and disciplinary recommendations. Coordinates the development, implementation, and supervision of program goals, objectives, activities, and strategic initiatives; assesses consequences and outcomes of program initiatives. Serves as a technical resource for City information in assigned area of responsibility. Serves as lead participant in preparing RFQ's, RFP's for outside consultants and contractors. Serves as lead participant in preparing staff reports. Assists department in preparing cost estimates for budget recommendation. Performs other duties of a similar nature or level. POSITION SPECIFIC RESPONSIBILITIES: Positions assigned to Fleet will be responsible for: Preparing and administering contracts, such as fuel station maintenance contracts, fuel supply contracts, and vehicle/equipment auction services contracts. Some contracts may require coordination with various departments, public groups and agencies to originate and prepare contract data, specifications, plans and cost estimates. Reviewing, interpreting, and checking specifications to ensure compliance, recognize errors, ambiguities, or omissions and provide corrective recommendations. Administering consultant contracts, determining scope of work, preparing RFPs and RFQs, evaluating and selecting consultants and contractors, reviewing contractor work, monitoring associated budgets, and ensuring compliance with established schedules. Grant funding applications Assists with development of 5-year capital plan. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Two years of college with emphasis on civil, mechanical and/or electrical engineering, general construction and space planning and four years experience in civil engineering or facilities maintenance, at least two of which have been in coordinating and monitoring work of contractors or in a lead/supervisory capacity. Licensing Requirements: Valid California Driver's License When Assigned to Fleet: Four years of college, or five (5) years of relevant experience with emphasis in public works project management, construction project management, or engineering project management, with at least two years of supervisory experience. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded . Closing Date/Time: 7/8/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 16, 2022
Full Time
Description The Department: The Information Technology Department's mission is to provide technology solutions that enable City Staff to deliver services to the Palo Alto community. Our City and its departments depend on technology to deliver services. The Information Technology Department provides a broad range of high-quality, cost-effective solutions to employees, departments, council members, and the community for each to meet their respective goals. The IT Department provides over two hundred distinct technology solutions to the City of Palo Alto and maintains a governance model for aligning city goals, allocation of funds, and technology projects. Learn more about the department HERE. The Position: Under general direction, incumbents are responsible for performing complex, administrative and confidential administrative tasks in support of the Chief Information Officer and Sr. Management Analyst in the Information Technology Department. This position is distinguished by its reporting relationship, and the increased level of participation in management activities requiring a working knowledge of the organization, budget and finance and related programs. Incumbents in this position use independent judgment in developing work methods and procedures. Assigned duties may include administrative and technical tasks, providing guidance or supervision to staff, monitoring or preparing schedules, contracts and budgets which require a thorough knowledge of City and Department policies, procedures, and software programs. Compensation (MGMT) : Comprehensive compensation plan, to learn more click HERE. Benefits: Fantastic benefits package, to learn more click HERE . Schedule: Flexible/Hybrid (Negotiable) Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Serves as a primary resource point for City employees, citizens, or visitors, answering complex questions regarding policy, procedural, informational, or technical inquiries, requiring a thorough knowledge of City and department programs, functions, organizational structure, as well as the use of independent judgment and discretion in the release of confidential or sensitive information. Leads, plans, and coordinates the administrative and analytical tasks in support of a department head. May be required to create and update information on the internet and intranet. Relieves department head of certain administrative matters by following up on projects, transmitting information and keeping managers informed of department activities. Compiles and processes confidential materials related to the department's labor and employee relations issues; compiles a variety of narrative and statistical reports, locating sources of information, devising forms needed to secure data; determines proper format for finished reports; may edit draft staff reports for grammatical and punctuation errors. Working with the Sr. Management Analyst, maintains departmental budgetary records, formulates portions of departmental or division budget requests, prepares annual budget request(s), requests for quotes, contract renewals, purchase requisition requests and exemption requests. Uses citywide accounting system (SAP) to monitor budgets, pay invoices, track payments, research payment history and rectify any errors. May serve as departmental or division timekeeper. May supervise non-exempt clerical staff giving technical assistance, prioritizing, assigning, and monitoring work. Responsible for mentoring, performance reviews and related supervisory responsibilities. Serves as central liaison for department or division locations in the dissemination of information. Uses computers, software programs, other technology tools, and office equipment relevant to the department needs to perform a variety of administrative and technical tasks as assigned. May prepare documents from notes, rough drafts, oral instructions, memos, transcripts of minutes and reports, and City Manager Reports. Edits drafts for composition and grammatical structure. Participates in the training of new managers; assists employees with work problems or issues; monitors vacation and sick time. Establishes and maintains various files and reports, and coordinates with staff regarding building security and facilities maintenance. Processes staff reimbursements for program expenses. Performs related duties of a similar nature or level. View complete job description HERE . Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through Bachelor's Degree and/or 3 years work experience to demonstrate possession of the above knowledge and skills. Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: 7/4/2022 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Jun 04, 2022
Full Time
Description The Department Palo Alto is a city in California that offers a full array of utility services to its citizens and businesses. Because of this, the City has a unique opportunity to partner with the Palo Alto community to enjoy the benefits and achievements of reliable, home-grown, and environmentally-focused utilities. Palo Alto has a tradition of over 100 years of successful public utility operations. It is a tradition that continues to provide the Palo Alto community with safe and reliable utilities service, local decision-making over policies, utility rate-making, environmental programs, and customized services. Career Opportunity The primary role of a Lineperson/Cable Splicer is to install, maintain and repair high-powered electrical lines and systems as well as construct, maintain and repair overhead and underground electrical systems. A requirement of this position is to climb power poles and steels towers to make repairs as well as perform rubber glove work on voltages up to 21,000 volts. This position offers a work;/life balance - no traveling, a 9/90 work schedule and the opportunity to be part of a team that is focused on serving our community by providing reliable service. Ideal Candidate Ability to actively identify safety risks and hazards in order to take necessary actions to reduce safety risks. Team player, dependable and resourceful. Works through challenges and strives to problem solve difficult situations. Demonstrates exceptional customer service skills that includes displaying patience and tact when interacting with internal and external customers. Ability to develop and maintain effective working relationships. The City offers a range of benefits including a retirement plan so make sure to visit our benefits portal here . This position is part of the Service Employees' International Union. Essential Duties Essential Duties Climbs power poles and steel towers. Works on energized lines, low voltage and high voltage. Constructs, maintains and repairs overhead and underground electrical system and equipment up to 60 KV. Performs high voltage field switching, including working with energized high voltage equipment with approved hotline tools. Performs rubber glove work on voltages up to and including 21,000 volts. Drives and operates specialized vehicular equipment. Required to work on ladders, and at times, out of an aerial lift bucket. May be assigned to work on utility service truck to perform disconnect reconnects and other related assignments. To review the full job description, go here . Minimum Qualifications MINIMUM QUALIFICATIONS Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through: Equivalent to completion of the twelfth grade. Completion of an apprenticeship as an electrical lineperson. Special Requirements Employees may be required to be available for standby after successfully completing the probationary period and/or considered qualified to do so by supervisory personnel. Employees may be required to work outside their regularly scheduled hours, to be available for emergency and/or pre-arranged work. Possession of a valid California Driver's License or the ability to obtain a Class A Driver's License within first six months of appointment. Ability to become qualified to rubber glove voltages up to and including 21,000 volts within six months of employment. Closing Date/Time: Continuous
City of Palo Alto Palo Alto, CA, United States
Jun 04, 2022
Full Time
Description RECENT ACADEMY GRADUATES - JOIN OUR TEAM! Be a part of the Palo Alto Police Department and make a difference in the Palo Alto Community! We are looking for men and women from all backgrounds who welcome a challenge, and who will uphold our mission statement, "To proudly protect and serve the public with respect and integrity." To those who accept this challenge, we offer great pay and benefits, ample opportunities for specialty assignments and advancement, outstanding training, and the privilege to serve the community of Palo Alto. The Palo Alto Police Department is dedicated to providing the highest level of police services to our community. Objectivity, integrity, equality, justice and honor are our guiding values in executing our duties and obligations, while ensuring the continuation of excellent customer service. Learn more about our exceptional Palo Alto Police Department - PAPD Ideal Candidate: Palo Alto is looking for dynamic, community oriented individuals with a progressive team oriented approach. The ideal candidate will have a sense of service, dedication, and commitment to providing quality customer service. We are looking for community oriented individuals with strong ethics and a commitment to integrity. Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Patrols an assigned area for the prevention and detection of crime and the enforcement of laws, regulations and ordinances. Responds as dispatched to scenes of disorder, disaster, or crime to take appropriate action. Investigates and reports crimes, accidents, offenses, and damage to property. Makes arrests. Prepares cases and evidence for trial and appears in court as witness. Participates in community relations activity. Processes and serves warrants and subpoenas, compiles identification data, performs related tasks as required, not inconsistent with the attainment of departmental goals. Follow the link to view entire job description - Police Officer . Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through: Minimum of 21 years of age Completion of a California POST certified police academy Regular Basic Course Special Requirements: Possession of a valid California Driver's License at time of appointment. Pre-employment: ability to pass drug and alcohol test; candidates must not have been convicted by any state or by the federal government of a crime, the punishment for which could have been imprisonment in a federal penitentiary or a state prison. Weight in proportion to height. Visual rating correctable to 20/30 in both eyes. Possess normal color vision. If military veteran, discharges other than honorable will be evaluated on an individual basis. Satisfactory results on appropriate written, medical, background and psychiatric examinations. Citizenship: must be a U.S. citizen, permanent resident alien or have applied for citizenship. Closing Date/Time: Continuous