Do you have the desire to make a meaningful impact in a vibrant and diverse community? Join a collaborative workforce committed to serving the City of Irvine. The City of Irvine seeks an enthusiastic and experienced individual to assist with maintaining, administering, and providing access to the City's official records and information.
Your Impact:- Receive, scan, process and perform quality control review of document images and index data using the OnBase Electronic Content Management system.
- Receive, research, compile and review responsive documents for records requests and subpoenas to ensure accuracy of information provided and compliance with the California Public Records Act.
- Process public requests for architectural drawings and commercial or residential building plans; prepare certified mail notifications to all referenced licensed professionals and obtain approval for release from the Chief Building Official.
- Process time sensitive documents such as agendas, minutes, ordinances, resolutions, contracts and deeds within 24 hours of receipt to ensure compliance with legal mandates.
- Assist with destruction processing of obsolete records.
- Prepare a variety of written correspondence, memorandums and reports.
- Provide relief coverage for Central Receptionist and Mail Room; assist with other administrative tasks.
- Interact with the general public, Department Directors, City Attorneys, other legal professionals, vendors, contractors, public agencies, and City staff.
- Find additional information in the Information Specialist I job description.
Minimum Qualifications:- High school diploma or equivalent supplemented by education or training in records management or business administration, and two years of records management experience, preferably in a municipal government setting, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
- Notary Public Commission certification required within six months of hire date.
- Typing Ability: Net speed of 45 wpm.
- May require a valid California driver license.
Best Fit- Experience and expertise in Records Management principles and best practices, Electronic Content Management Systems and Public Records Act requests, subpoenas and legal discovery requests.
- Meticulous attention to detail and the flexibility to perform multiple tasks with shifting priorities.
- Excellent judgment and the ability to act with professionalism and discretion at all times.
- Strong interpersonal, analytical and communication skills.
- Previous experience managing records in a government agency.
Your Team The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine's five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day.
The City Clerk's Office administers key city functions, which include municipal elections, government transparency, records management, and internal services comprised of mail and duplicating, and the use of technology to provide efficient and economic delivery of services.
The Process
The selection process will include an examination and conduct a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization.
Equal Opportunity Employer
The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.
Closing Date/Time: 10/20/2024 5:00 PM Pacific
