GeneralThe Equal Employment Opportunity (EEO) Program Administrator reports to the Deputy Director of the Office of Civil Rights through the Manager of Social Equity. The successful candidate will be responsible for investigating complaints of discrimination, harassment, and retaliation. As well as monitoring and implementing the District's EEO program and developing strategies to promote equitable policies related to the hiring, promotion, discipline, and recruiting activities. The position will primarily work for the San Mateo County Transit District (SamTrans) and the Peninsula Corridor Joint Powers Board (Caltrain). The Office of Civil Rights is responsible for the administration and enforcement of local, state, and federal civil rights laws and regulations.
Essential Functions & Duties- Provide oversight and recommendations for selection and hiring processes to ensure a fair and equitable hiring process.
- Investigates internal agency discrimination complaints and employment inquiries involving the Equal Pay Act, Title VII, Executive Order 11246, ADEA, Rehabilitation Act, Veterans Readjustment Act and the ADA.
- Develops and conducts various types of training and guidance to employees, supervisors, and managers on harassment, hostile work environment, and other prohibited conduct as needed.
- Lead and implement case management system to ensure efficiency and compliance.
Examples of Duties- Develop, monitor, and administer the District’s EEO/AAP to ensure compliance with federal/state regulations, policies, and guidelines. Provide recommendations to reflect diversity, equity, and inclusion.
- Lead and/or develop training for all employees on the District’s EEO and Prevention of Sexual Harassment in the Workplace policies.
- Assists in organizational development in assigned areas by identifying equity issues, collecting data, analyzing alternatives, and making recommendations.
- Monitor, investigate, and resolve complaints of alleged discrimination. Prepares findings and OCR response and recommendations.
- Prepare quarterly and annual reports and presentations for Executive Team including data on hiring, terminations, discipline, promotions, and recruitment activities.
- Collaborate and advise departments to ensure federal and state compliance on EEO related matters.
- Draft and review memorandums, closing letters, and responses to EEO inquiries.
- Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
- Perform other duties as assigned.
Minimum QualificationsSufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:
- Bachelor’s degree in Business Administration, Ethnic Studies, Psychology, Sociology, Women Studies, Public Administration, Human Resources, Industrial Relations, or a related field. Professional experience such as assisting in administering an EEO program may be substituted for the education on a year for year basis.
- Three years (3) full-time experience implementing and monitoring EEO or Workforce Equity programs, which must have investigation experience and report writing.
Preferred Experience- Experience in a public agency.
- Experience with case management software such as Case IQ
- Completion of EEO Investigator Training
- Experience using methods and techniques used to conduct investigations and complaint resolution.
- Familiarity with federal triennial reviews and report submission.
- Experience in identifying and responding to sensitive community and organizational issues.
- Developing and implementing training programs.
- Experience implementing diversity and equity initiatives
Below is a summary of the comprehensive benefits provided to District full-time employees:
Health and Welfare Benefits:
- Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
- Free Dental and Vision Benefits provided - Employer Covers Premiums
- Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
- Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
Retirement Medical Benefits:
- Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
- Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.
Holidays and Paid Time Off:
- Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
- Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
- Floating Holidays - District employees can earn up to five (5) floating holidays.
Financial Planning Benefits:
- Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
- CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
- Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
- Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
- Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.
Growth and Education Benefits:
- Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
- Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000.
Other Amazing Benefits:
- Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
- Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
- Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.
Closing Date/Time: 11/1/2024 11:59 PM Pacific
