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  • PAYROLL ANALYST (Substitute; On-Call, As Needed)

    15510 Usher St, San Lorenzo, California 94580 United States San Lorenzo Unified School District Full Time 43.3 - 43.3 Hourly Jul 01, 2025
    San Lorenzo Unified School District Employer:

    San Lorenzo Unified School District

    San Lorenzo CommunityThe Community of San Lorenzo is situated in unincorporated Alameda County between the cities of San Leandro and Hayward. The 2010 United States Census reported that 23,452 people, 7,425 households, and 5,792 families reside in San Lorenzo. The population density is approximately 8,488 people per square mile (3,276.8/km²). The racial makeup is approximately 47.4% White (32.4% non-Hispanic), 4.8% African American (4.5% non-Hispanic), 1.0% Native American, 21.6% Asian, 0.8% Pacific Islander, 17.9% from other races, and 6.5% from two or more races. Roughly 37.7% of the population is Hispanic or Latino of any race.  The school district boundaries include parts of the cities of San Leandro and Hayward. San Lorenzo StudentsThe students of San Lorenzo represent the diversity of the town's past and present. Of the students attending TK-12 schools in San Lorenzo, 56% are Hispanic/Latino, 13% are Asian, 12% are Black/African American, nine percent are white, eight percent are Filipino and two percent are of other races. Forty two percent of the students in San Lorenzo speak Spanish as their first language, while 40% speak English as their first languages. Other languages represented include Cantonese/Mandarin (7% ), Tagalog (4% ), Vietnamese (3%) and Arabic (3%). Three percent of our students speak one of 37 other languages. Of the approximately 10,500 students, 69% are eligible for the Federal Free and Reduced Lunch Program.  Seventy-two percent of the District's students are either socio-economically disadvantaged, English Learners or Foster Youth. Many of our students fall into more than one of these categories, but can only be counted once.San Lorenzo School DistrictThe district was established on November 8, 1859 and is one of the oldest continuously operating school systems in the State of California. From a humble beginning in 1850 with only six students and a tiny portable schoolhouse, the District reached its peak size in 1970 with 18,000 students enrolled in 28 schools. The current Superintendent of the district is Dr. Fred Brill who has served the community since 2014. The district collaborates with multiple city and county government departments to access and organize services for students and families. The school district partners with many local initiatives to create multiple opportunities for students and families. These partnerships include Alameda County Supervisors and Alameda County Office of Education to provide services to community members ages 11-24 at the REACH Ashland Youth Center.Currently, San Lorenzo Unified School District consists of nine elementary schools, three middle schools, and four high school sites. The District Independent Contracted Education (DICE) program gives students the chance to receive several hours of instruction each week one on one with a highly qualified teacher, while taking on the obligation to complete an additional number of study hours at home.  In 2004, the school district adopted wall to wall Small Learning Communities and offers eight different programs for all 3300 high school students.  District-wide all teachers have focused on implementation of Common Core State Standards to guide classroom instruction. Administrators and teachers use multiple measures of assessment, including NWEA and CAASPP to determine program needs. Teachers utilize formative and summative data across grade and subject areas to inform instruction. Weekly collaboration, planning and analysis of lesson objectives, student work samples, and performance on common assessments drive the delivery of curriculum and the instructional strategies utilized. Analysis of data determines intervention course offerings.      

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    Job Description

    Under the direction of the assigned administrator, perform a variety of highly specialized and complex payroll duties to ensure District employees are paid in an accurate and timely manner consistent with applicable laws, codes, procedures, Collective Bargaining Agreements, rules & regulations, and Board policies; process, audit and submit payroll to the county for processing ; prepare, audit and maintain reports related to the payroll function; maintain confidential payroll information and internal controls, schedules and deadlines.

    Perform highly specialized and complex duties in data input and processing, auditing, locking and submitting payroll for processing to the county for approval; run and review various payroll and error reports on a monthly basis to ensure accurate processing of payroll including regular, supplemental, manual and retro payrolls

    Audit, reconcile and submit end of month administrative reports for payroll vendors and remit payment to vendors accordingly

    Analyze and audit CalSTRS and CalPERS error reports for accuracy and ensure that data files comply with applicable laws and reporting guidelines; enroll and update employee retirement records manually and electronically with CalPERS and CalSTRS and ensure accuracy of information

    Analyze and verify employee records and assignment set-up by Human Resources to ensure accuracy of employee FTE (full time equivalency), work calendar, pay rate and pay cycle in accordance with position; communicate discrepancies to the appropriate Human Resources staff for correction; complete and maintain detailed automated payroll records for personnel; verify new hires, rehires, retirements, separations, and terminations based employment records generated by Human Resources

    Process new hire, rehire, retirement, separation and termination actions; input and update a variety of personnel actions including pay rates, tax status, deductions, vacation and sick leave, changes in classification, changes in FTE and other employee information

    Receive timesheets and input time sheet information including deductions using assigned software; generate and audit computerized lists and reports; assure accuracy of input and output data; audit final time sheet against the payroll register; calculate and input salary adjustments, coding, time vouchers and overtime pay as needed; verify proper authorizing signatures and accuracy of payroll adjustments; compare prelists with computer printouts, detect inaccuracies and make corrections

    Compile information and prepare and maintain a variety of records and reports related to employee information including union information, retirements, deductions, pay-cycles, leaves, stipends, longevity, pay rate/step, TSAs and others; investigate and resolve payroll errors and discrepancies; submit payroll reports to appropriate personnel for processing; rotate payroll files as appropriate.

    Serve as primary payroll contact for employees, administration and staff regarding payroll processes, policies and procedures; respond to inquiries and provide information concerning payroll procedures, guidelines and regulations; assist in coordinating accounting activities with various departments to meet established payroll timelines

    Research and provide current and past payroll information in response to employee inquiries, subpoenas, workers compensation claims, and inquiries from State and County agencies according to established guidelines; provide employment and wage verification for court orders from County and State agencies; serve as primary liaison between the District and various agencies regarding employee pay, deductions, contributions, garnishments and other pay related activities.

    Assist employees in the activation of a variety of voluntary deductions; distribute required paperwork to appropriate entity; establish and maintain wage garnishments as set forth by County and State agencies; assist employees with the proper completion of various forms and applications.

    Process absence certificates and ensure accurate deduction of leave; coordinate with the Risk and Safety Manager to process employee leaves including disability, workers compensation, family leave, unpaid leave and others; audit employee assignment records, leave balances and leave timelines to ensure accuracy of leave totals and pay

    Receive and enter information from various tax withholding forms into the payroll system for new hires and for changes made by current employees; receive and audit W-2s for accuracy and distribute to employees in accordance with established timelines; compile and verify related employee information.

    Research and provide current and past payroll information in response to employee inquiries, subpoenas, workers compensation claims, and inquiries from State and County agencies according to established guidelines; provide employment and wage verification for court orders from County and State agencies; serve as primary liaison between the District and various agencies regarding employee pay, deductions, contributions, garnishments and other pay related activities.

    Assist employees in the activation of a variety of voluntary deductions; distribute required paperwork to appropriate entity; establish and maintain wage garnishments as set forth by County and State agencies; assist employees with the proper completion of various forms and applications.

    Process absence certificates and ensure accurate deduction of leave; coordinate with the Risk and Safety Manager to process employee leaves including disability, workers compensation, family leave, unpaid leave and others; audit employee assignment records, leave balances and leave timelines to ensure accuracy of leave totals and pay

    Receive and enter information from various tax withholding forms into the payroll system for new hires and for changes made by current employees; receive and audit W-2s for accuracy and distribute to employees in accordance with established timelines; compile and verify related employee information.

    Receive, sort and distribute paychecks and warrants accord ng to established procedures

    and guidelines; process stipends, comp time and vacation payouts.

    OTHER DUTIES:

    Perform related duties as assigned.

    KNOWLEDGE AND ABILITIES:

    KNOWLEDGE OF:

    Advanced principles and techniques involved in payroll preparation and processing Tax withholding,

    voluntary deductions and garnishments

    Collective Bargaining Agreement, Board policies and Merit System Rules and Regulations Preparation,

    maintenance, verification and processing of payroll records and reports District payroll policies

    and objectives

    Financial and statistical record-keeping techniques

    Preparation of financial statements and comprehensive accounting reports Applicable state and

    federal laws, codes, regulations, policies and procedures Principles and practices of data

    processing

    Modern office practices, procedures and equipment Operation of a computer and assigned software

    Oral and written communication skills

    Interpersonal skills including tact, patience and courtesy Arithmetic computations

    ABILITY TO:

    Perform a variety of analytical and specialized duties in the preparation of payroll for District

    certificated and classified personnel

    Assure employees are paid in an accurate and timely manner

    Run queries, create reports and maintain a variety of automated and manual records and reports

    Interpret, apply and explain laws, rules and regulations related to payroll activities

    Process payroll and related records for payrolls Analyze, audit, adjust and reconcile payroll data

    Identify, investigate and resolve payroll errors and discrepancies

    Operate a variety of office equipment including a computer and assigned software Compare numbers

    and detect errors efficiently

    Operate standard office equipment including a computer and assigned software Communicate

    effectively both orally and in writing

    Assemble, organize and prepare data for records and reports Work confidentially with discretion

    Establish and maintain cooperative and effective working relationships with others Meet schedules

    and time lines

    Make arithmetic computations with speed and accuracy

    Any combination of education and/or experience equivalent to: Associate’s degree in business administration, accounting, finance or related field and three years’ of experience in payroll or accounting functions

    WORKING CONDITIONS:

    ENVIRONMENT:

    Office environment

    PHYSICAL DEMANDS:

    Dexterity of hands and fingers to operate a computer keyboard

    Sitting for extended periods of time

    SELECTION PROCESS:

    The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant’s training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis.

    A background check will be conducted to all candidates that will be considered. There is a $74 fingerprint fee that the candidate is responsible for and a clearance of Tuberculosis is also required prior to beginning work.

    This announcement will remain open until a sufficient pool of substitutes has been established.

    Closing Date/Time: Continuous
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