San Francisco International Airport
San Francisco, California, United States
Introduction This is a Citywide exam which means that multiple departments across the City will have the opportunity to hire candidates resulting from this recruitment. Applicants are encouraged to apply as soon as possible as this announcement may close at any timebut not before5:00 p.m. on Tuesday, February 25, 2020. Position Description Under general supervision, performs a variety of cleaning and housekeeping duties in connection with the maintenance of quarters for interns, physicians, nurses, student nurses, lodgers at Hetch Hetchy project, and others; or performs a variety of cleaning duties in connection with Airport food courts. The essential functions of this classification include, but are not limited to, the following: Sweeps and mops floors. Replenishes supplies, as needed. Assists in stripping and waxing floors. Cleans, dusts, and polishes furniture and empties trash receptacles. Moves and cleans tables and chairs as needed; removes used trays, dishes and food from table; keeps trays in order for distribution. Operates commercial dishwashers and trash compactors. Uses and reads Material Safety Data Sheet (MSDS), Safety Data Sheet (SDS) and chemical solutions. Provides information and assistance to the general public. Ensures waste is disposed of according to recycling procedures. Performs related duties and responsibilities as assigned. When assigned to quarters at Public Utilities Commission (Hetch Hetchy): Changes bed linens, makes beds, and launders soiled linens. Washes toilets, bathtubs and shower stalls daily; washes, stoves, refrigerators and sinks in kitchens; washes shelves, cleans cupboards, dishes, pots and pans; cleans inside windows and blinds. Assists in the preparation and serving of meals. Nature of Work The nature of the work requires sustained physical effort involving continuous light work and occasional heavy work in moving or lifting furniture and equipment, with some exposure to accident and injury hazard and disagreeable elements; ability to lift and move up to 50 pounds. Employee must be willing to work day, swing or graveyard shifts which may include weekends and holidays. Some positions at Public Utilities Commission (Hetch Hetchy) may be required to work at guest facilities and bunk houses located in remote areas, requiring incumbents to stay several days or weeks at a time. Minimum Qualifications Experience One (1) year of verifiable experience in cleaning at a food court or restaurant; OR One (1) year of verifiable experience in general cleaning and housekeeping at a government or private institutional facility (such as schools, libraries, hospitals, airports, etc.) or a large commercial facility (such as stadiums, auditoriums, arenas, hotels, etc.). License and Certification For positions at Public Utilities Commission (Hetch Hetchy): Food Safety Sanitation certificate (required at the time of appointment); AND Possession of a valid California Driver's License. Positions at Hetch Hetchy will be required to drive in inclement weather and on mountain roads. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Nicole Adriano, by telephone at 650-821-2038, or by e-mail at ananicolette.adriano@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Applicants will be prompted to complete a Supplemental Questionnaire (Section 1) as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Written Examination (Weight: 100%) Candidates deemed eligible and admitted to the examination process will be invited to the written examination. The written examination is designed to assess a candidate's knowledge, skills and/or abilities in job-related areas which may include but not be limited to: Knowledge of methods, materials and supplies used in cleaning and housekeeping work. Ability to perform repetitive manual cleaning tasks without continuous supervision; follow oral and written instructions; establish and maintain effective and cooperative working relationships. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. Candidates who pass the Written Examination will be ranked on the Eligible List in score order. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director. Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Additional Background Check As part of the selection process for this position at the San Francisco Airport Commission, an image of your fingerprints will be captured and sent to the San Francisco Police Department (SFPD). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the position to which you are applying. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of Three Scores . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be 24 months , and may be extended with the approval of the Human Resources Director. To see which departments use this classification, click here . Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. (Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at www.jobaps.com/sf .) The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website here . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Entrance Issued: 02/19/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #:903733 AIR/NA/650-821-2038 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: Continuous
Introduction This is a Citywide exam which means that multiple departments across the City will have the opportunity to hire candidates resulting from this recruitment. Applicants are encouraged to apply as soon as possible as this announcement may close at any timebut not before5:00 p.m. on Tuesday, February 25, 2020. Position Description Under general supervision, performs a variety of cleaning and housekeeping duties in connection with the maintenance of quarters for interns, physicians, nurses, student nurses, lodgers at Hetch Hetchy project, and others; or performs a variety of cleaning duties in connection with Airport food courts. The essential functions of this classification include, but are not limited to, the following: Sweeps and mops floors. Replenishes supplies, as needed. Assists in stripping and waxing floors. Cleans, dusts, and polishes furniture and empties trash receptacles. Moves and cleans tables and chairs as needed; removes used trays, dishes and food from table; keeps trays in order for distribution. Operates commercial dishwashers and trash compactors. Uses and reads Material Safety Data Sheet (MSDS), Safety Data Sheet (SDS) and chemical solutions. Provides information and assistance to the general public. Ensures waste is disposed of according to recycling procedures. Performs related duties and responsibilities as assigned. When assigned to quarters at Public Utilities Commission (Hetch Hetchy): Changes bed linens, makes beds, and launders soiled linens. Washes toilets, bathtubs and shower stalls daily; washes, stoves, refrigerators and sinks in kitchens; washes shelves, cleans cupboards, dishes, pots and pans; cleans inside windows and blinds. Assists in the preparation and serving of meals. Nature of Work The nature of the work requires sustained physical effort involving continuous light work and occasional heavy work in moving or lifting furniture and equipment, with some exposure to accident and injury hazard and disagreeable elements; ability to lift and move up to 50 pounds. Employee must be willing to work day, swing or graveyard shifts which may include weekends and holidays. Some positions at Public Utilities Commission (Hetch Hetchy) may be required to work at guest facilities and bunk houses located in remote areas, requiring incumbents to stay several days or weeks at a time. Minimum Qualifications Experience One (1) year of verifiable experience in cleaning at a food court or restaurant; OR One (1) year of verifiable experience in general cleaning and housekeeping at a government or private institutional facility (such as schools, libraries, hospitals, airports, etc.) or a large commercial facility (such as stadiums, auditoriums, arenas, hotels, etc.). License and Certification For positions at Public Utilities Commission (Hetch Hetchy): Food Safety Sanitation certificate (required at the time of appointment); AND Possession of a valid California Driver's License. Positions at Hetch Hetchy will be required to drive in inclement weather and on mountain roads. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Nicole Adriano, by telephone at 650-821-2038, or by e-mail at ananicolette.adriano@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Applicants will be prompted to complete a Supplemental Questionnaire (Section 1) as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Written Examination (Weight: 100%) Candidates deemed eligible and admitted to the examination process will be invited to the written examination. The written examination is designed to assess a candidate's knowledge, skills and/or abilities in job-related areas which may include but not be limited to: Knowledge of methods, materials and supplies used in cleaning and housekeeping work. Ability to perform repetitive manual cleaning tasks without continuous supervision; follow oral and written instructions; establish and maintain effective and cooperative working relationships. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. Candidates who pass the Written Examination will be ranked on the Eligible List in score order. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director. Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Additional Background Check As part of the selection process for this position at the San Francisco Airport Commission, an image of your fingerprints will be captured and sent to the San Francisco Police Department (SFPD). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the position to which you are applying. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of Three Scores . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be 24 months , and may be extended with the approval of the Human Resources Director. To see which departments use this classification, click here . Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. (Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at www.jobaps.com/sf .) The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website here . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Entrance Issued: 02/19/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #:903733 AIR/NA/650-821-2038 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: Continuous
San Francisco International Airport
San Francisco, California, United States
Introduction This is a Position Based Test administered in accordance with Civil Service Rule 111A. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Position Description Under general direction of the Planning, Design & Construction Division's Procurement and Contracts Section Director, the 1823 Senior Administrative Analyst plans, organizes, leads and may supervise staff engaged in difficult, complex, sensitive, and detailed analytical work including: complex quantitative analysis in the area of construction and professional services contracts; analyzing, planning and developing operations for continuous improvement and compliance with existing and changing policies, procedures, legislation and regulations; coordinating the implementation of systems and procedures developed for contract administration. The 1823 Senior Administrative Analyst maintains a level of responsibility with greater independence of action and consequence of error in designing business solutions, formulating recommendations and achieving effective decisions in the performance of contract administration duties. The essential functions of this position include: Plans and directs difficult and detailed work involving preparation of contract status reports and procurement schedules. Conducts competitive contract selection processes for public construction bids and request for proposals or qualifications for professional services, ensuring distribution of advertisements and public notices. Prepares, develops and reviews highly complex contracts including Airport and City websites to advertise bids/proposals, issuance of Addenda, receipt and review of bids/proposals, contract negotiation and award and routing through signature/documentation process to certification. Coordinates with staff from other City agencies. Provides training and assistance to staff and contractors on departmental and City contracting policies, procedures, and requirements. Organizes, strategizes and conducts the procurement process such as pre-proposal meetings, panel orientations and oral interviews in response to advertised Requests for Qualifications and Requests for Proposals. Prepares and completes the contract certification process. Develops and manages the highly sensitive proposal receipt process including development and validation of minimum qualification submissions, distribution of proposals and instructions to evaluation panel members, receipt of evaluation panel member scores and preparation of the final evaluation score sheets. Analyzes highly complex existing, newly enacted and proposed local, state and federal legislation policies and procedures and develop projections on how these would impact the Airport and/or Citywide contracting process. Advises management on the consequences of proposed and pending legislation and effectively present recommendations; develops and recommends procedures for the Airport and/or Citywide implementation of enacted legislation. Oversees federal grant compliance including analyzing, evaluating, interpreting and implementing new and existing governmental accounting pronouncements and technical guidance. Develops, coordinates and oversees contract compliance reviews and audits. Reviews and interprets complex engineering, construction and construction-related contracts to ensure compliance with applicable requirements of the San Francisco City Charter, other City, State, and Federal mandates. Reviews and analyzes high volume of complex City engineering, construction and construction-related contracts, change orders, task orders, contract service orders, contracting procedures and related activities for compliance. Completes data entry to various Airport systems for completeness and accuracy in preparation of contract registration. Drafts letters, analytical reports and memoranda with respect to the above-referenced contract review duties. Minimum Qualifications Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A Substitution Education Substitution : Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units. Notes on Qualifying Experience and Education A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying. B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823. Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. One (1) year of demonstrated experience in the administration of Design-Build or Construction Manager/General Contractor type of contracts. Demonstrated experience working with the City's F$P system of record, or a similar online procurement/contract specification system. Demonstrated experience in public speaking and development of public presentations to groups of 10 or more in accordance with the Ralph M. Brown Act (California Government Code 54950 et seq.). Demonstrated experience in the preparation and/or review of documents for the approval of Commission or Board of Supervisors. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Jessica Wong, by telephone at 650-821-2075, or by email at jessica.j.wong@flysfo.com. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Supplemental Questionnaire Evaluation (Weight: 50%) Candidates will be prompted to complete a Supplemental Questionnaire that must be submitted during the online application process. The Supplemental Questionnaire is designed to measure the knowledge, skills and abilities required for the 1823 Senior Administrative Analyst position. All candidates' responses to the Supplemental Questionnaire are subject to verification. All relevant experience, education and/or training must be on the application in order to be reviewed in the rating process. Candidates will be placed on the eligible list in rank order according to their final score. Written Core Examination (Weight: 50%) Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The "core" multiple-choice examination component may include but not be limited to: Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis; Ability to communicate written information (includes ability to proofread); Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas); Ability to comprehend and understand written information; Ability to use various computer software programs; Ability to conduct research; Ability to establish and maintain cooperative and effective working relationships; Knowledge of, and the ability to apply, principles, practices and procedures involving office operations. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional "specialty" scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. A passing score on both the Supplemental Questionnaire Evaluation and Written Multiple Choice Examination must be achieved in order to be placed/ranked on the Eligible List. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Customs Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of Three Scores, pending approval on expansion of certification rule . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here . Search that document by title or job code to see which departments use the classification. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Seniority Credit in Promotional Exams Information regarding seniority credit can be found here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Combined Promotive & Entrance Issued: 2/13/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 102917 AIR/JW/650-821-2075 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: 2/28/2020 5:00:00 PM
Introduction This is a Position Based Test administered in accordance with Civil Service Rule 111A. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Position Description Under general direction of the Planning, Design & Construction Division's Procurement and Contracts Section Director, the 1823 Senior Administrative Analyst plans, organizes, leads and may supervise staff engaged in difficult, complex, sensitive, and detailed analytical work including: complex quantitative analysis in the area of construction and professional services contracts; analyzing, planning and developing operations for continuous improvement and compliance with existing and changing policies, procedures, legislation and regulations; coordinating the implementation of systems and procedures developed for contract administration. The 1823 Senior Administrative Analyst maintains a level of responsibility with greater independence of action and consequence of error in designing business solutions, formulating recommendations and achieving effective decisions in the performance of contract administration duties. The essential functions of this position include: Plans and directs difficult and detailed work involving preparation of contract status reports and procurement schedules. Conducts competitive contract selection processes for public construction bids and request for proposals or qualifications for professional services, ensuring distribution of advertisements and public notices. Prepares, develops and reviews highly complex contracts including Airport and City websites to advertise bids/proposals, issuance of Addenda, receipt and review of bids/proposals, contract negotiation and award and routing through signature/documentation process to certification. Coordinates with staff from other City agencies. Provides training and assistance to staff and contractors on departmental and City contracting policies, procedures, and requirements. Organizes, strategizes and conducts the procurement process such as pre-proposal meetings, panel orientations and oral interviews in response to advertised Requests for Qualifications and Requests for Proposals. Prepares and completes the contract certification process. Develops and manages the highly sensitive proposal receipt process including development and validation of minimum qualification submissions, distribution of proposals and instructions to evaluation panel members, receipt of evaluation panel member scores and preparation of the final evaluation score sheets. Analyzes highly complex existing, newly enacted and proposed local, state and federal legislation policies and procedures and develop projections on how these would impact the Airport and/or Citywide contracting process. Advises management on the consequences of proposed and pending legislation and effectively present recommendations; develops and recommends procedures for the Airport and/or Citywide implementation of enacted legislation. Oversees federal grant compliance including analyzing, evaluating, interpreting and implementing new and existing governmental accounting pronouncements and technical guidance. Develops, coordinates and oversees contract compliance reviews and audits. Reviews and interprets complex engineering, construction and construction-related contracts to ensure compliance with applicable requirements of the San Francisco City Charter, other City, State, and Federal mandates. Reviews and analyzes high volume of complex City engineering, construction and construction-related contracts, change orders, task orders, contract service orders, contracting procedures and related activities for compliance. Completes data entry to various Airport systems for completeness and accuracy in preparation of contract registration. Drafts letters, analytical reports and memoranda with respect to the above-referenced contract review duties. Minimum Qualifications Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A Substitution Education Substitution : Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units. Notes on Qualifying Experience and Education A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying. B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823. Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. One (1) year of demonstrated experience in the administration of Design-Build or Construction Manager/General Contractor type of contracts. Demonstrated experience working with the City's F$P system of record, or a similar online procurement/contract specification system. Demonstrated experience in public speaking and development of public presentations to groups of 10 or more in accordance with the Ralph M. Brown Act (California Government Code 54950 et seq.). Demonstrated experience in the preparation and/or review of documents for the approval of Commission or Board of Supervisors. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Jessica Wong, by telephone at 650-821-2075, or by email at jessica.j.wong@flysfo.com. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Supplemental Questionnaire Evaluation (Weight: 50%) Candidates will be prompted to complete a Supplemental Questionnaire that must be submitted during the online application process. The Supplemental Questionnaire is designed to measure the knowledge, skills and abilities required for the 1823 Senior Administrative Analyst position. All candidates' responses to the Supplemental Questionnaire are subject to verification. All relevant experience, education and/or training must be on the application in order to be reviewed in the rating process. Candidates will be placed on the eligible list in rank order according to their final score. Written Core Examination (Weight: 50%) Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The "core" multiple-choice examination component may include but not be limited to: Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis; Ability to communicate written information (includes ability to proofread); Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas); Ability to comprehend and understand written information; Ability to use various computer software programs; Ability to conduct research; Ability to establish and maintain cooperative and effective working relationships; Knowledge of, and the ability to apply, principles, practices and procedures involving office operations. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional "specialty" scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. A passing score on both the Supplemental Questionnaire Evaluation and Written Multiple Choice Examination must be achieved in order to be placed/ranked on the Eligible List. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Customs Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of Three Scores, pending approval on expansion of certification rule . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here . Search that document by title or job code to see which departments use the classification. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Seniority Credit in Promotional Exams Information regarding seniority credit can be found here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Combined Promotive & Entrance Issued: 2/13/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 102917 AIR/JW/650-821-2075 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: 2/28/2020 5:00:00 PM
San Francisco International Airport
San Francisco, California, United States
Introduction This is a Position Based Test administered in accordance with Civil Service Rule 111A. Applicants are encouraged to apply as soon as possible as this announcement may close any time after 5:00 p.m. on February 13, 2020. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Position Description Under general administrative direction, the Employee and Labor Relations Manager is responsible for managing, coordinating and supervising staff performing employee and labor relations activities, which includes managing grievances according to the provisions of the collective bargaining agreements; managing the administration of progressive discipline; participating in arbitrations, collective bargaining activities and investigations of employee work environment issues; managing the case management system; and providing managers and supervisors with advice, consultation, direction and training in the administration and facilitation of disciplinary and grievance processes. This position develops and facilitates the development of constructive relationships with labor partners, advises directors and managers on interpretation of Memorandum of Understandings (MOU), disciplinary actions, grievances, current labor relations trends and issues. This position may also serve in the absence of the Airport's Assistant Human Resources Director and perform other duties as assigned. The essential functions of this position include: Plans, directs, coordinates and evaluates employee and labor relations functions including negotiations, grievance processes, investigations of employee complaints and concerns, disciplinary hearings and procedures, and performance management. Supervises staff performing employee and labor relations activities. Represents the Airport at meetings such as contract negotiations, Civil Service Commission (CSC) meetings, briefings, grievances, and arbitration, etc. Interprets and ensures compliance with CSC Rules, City Charter, Collective bargaining agreements, and other employment laws and regulations. Manages the implementation of various HR programs, such as DOT and Non-DOT drug testing, judicial review, unemployment benefit claims, etc. Advises managers and supervisors on labor relations issues, union MOU/CBA interpretation, disciplinary actions, grievances, employee coaching, counseling, performance monitoring and evaluation, employment laws, CSC rules, City Charter, and City and County of San Francisco (CCSF) and Airport policies. Partners with CCSF on labor negotiations and the development and implementation of labor agreements that affect the Airport. Prepares effective written communications, i.e., investigative findings, grievance responses, letters and memorandums. Develops and implements labor-related policies, practices and controls. Develops new strategies to streamline and/or address areas for improvement. Provides effective coaching to HR professional staff to provide a high level of customer service and to reaffirm work priorities. Provides training to managers on labor issues and trends, including administration and facilitation of disciplinary and grievance processes. Creates an employee experience tied to the Airport's core values and a culture that's a great place to work. Exhibits high-quality judgment, sound decision-making capability and handles confidential and sensitive information with care. Minimum Qualifications Education Possession of a baccalaureate degree from an accredited college or university. Experience Five (5) years of professional human resources experience in the areas of employee labor relations, employee disciplinary processes, classification and compensation, and human resources administration. Qualifying experience must include three (3) years of experience supervising professionals. Substitution Education Substitution : Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). One (1) year is equivalent to thirty (30) semester units/forty-five (45) quarter units. Experience Substitution : Possession of a Juris Doctorate (J.D.) or Master's degree in Personnel Administration, Human Resources Management, Business Administration, Public Administration or Clinical/School/Industrial-Organizational Psychology may substitute for one (1) year of the required professional experience (note, the advanced degree cannot substitute for the required supervisory experience). Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. Experience in public sector labor relations, including labor negotiations, overseeing and performing investigations and grievance arbitrations, and developing labor management partnerships and employee engagement. Experience developing staff through coaching and mentoring. Strong project and time management skills with an ability to work effectively in a fast-paced environment with competing requirements and deadlines. Experience with developing and implementing organizational change and employee/labor relations process improvement. A proven track record with providing a high level of customer service to internal and external stakeholders, direct reports and colleagues. Strong communication skills both written and oral that is demonstrated in presentations to a variety of audiences, contract negotiations, and responses to union information requests and union grievances. Experience working with management staff at all levels within an organization. Demonstrated and successful experience formulating and implementing effective solutions to complex issues and problems, including oversight of complex audits, analysis, and investigations. A proven track record of being an effective relationship builder who develops and establishes positive and mutually productive relationships with people from diverse backgrounds. Proven ability as a resilient leader and capable decision maker who identifies and understands issues, problems, and opportunities while adjusting effectively in changing priorities, work processes, responsibilities, and environment. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Erin Zadlo, by telephone at 650-821-2019, or by email at erin.zadlo@flysfo.com. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Management Test Battery (Weight: 50%) Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving Leadership Decision Making Interpersonal skill Human Resources Management Team Building Communication Conflict Management For more information about this Supervisory Test (and a suggested reading list) please click here . A passing score must be achieved on the Management Test Battery in order to continue in the selection process. This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review. Scores attained on the Management Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. Technical Knowledge HR Exam - (Labor and Employee Relations Emphasis) (Weight: 50%) Candidates deemed eligible will be invited to participate in a written multiple-choice test designed to measure knowledge, skills and/or abilities in job-related areas. These include but are not be limited to: Principles, concepts, procedures and/or practices related to labor contract administration and labor relations functions Collective bargaining Mediation Arbitration Grievances Investigations of employee misconduct, due process, discipline, harassment, Skelly and Weingarten rights, FLSA, EEO and ADA laws Basic computer use (e.g., Outlook, WORD, Excel, PowerPoint), etc Scores attained on this component are 'banked' for three years, starting from the date of the examination, and are applicable to both the 1246 and 0931 Human Resources' positions where "Labor and Employee Relations" is the job's emphasis. Note, this is a separate exam from the Technical Knowledge HR Exam with an emphasis on "Recruitment and Examinations" and/or "Generalist/Operations". This means that, should you apply during this three-year time period for a 1246 and/or 0931 HR job opportunity for which "Labor and Employee Relations" is the position's primary focus, you will not be required to re-take this test component. If the selection process for a future 1246 or 0931 HR job announcement is held within one year of the date of this examination and it includes this test component, your score on this test component will be automatically applied to that announcement. [Please note that separate passing points for this test component will be applied with respect to the 1246 and 0931 selection processes (i.e., a higher passing point is applied with respect to 0931 HR recruitments)]. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take this test component. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another 1246 or 0931 job announcement for which this test component is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. A passing score on both the Management Test Battery and the Technical Knowledge HR Exam must be achieved in order to be placed/ranked on the Eligible List. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of the List . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here . Search that document by title or job code to see which departments use the classification. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Seniority Credit in Promotional Exams Information regarding seniority credit can be found here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Combined Promotive & Entrance Issued: 1/31/2020 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 102180 AIR/EZ/650-821-2019 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here . Closing Date/Time: Continuous
Introduction This is a Position Based Test administered in accordance with Civil Service Rule 111A. Applicants are encouraged to apply as soon as possible as this announcement may close any time after 5:00 p.m. on February 13, 2020. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Position Description Under general administrative direction, the Employee and Labor Relations Manager is responsible for managing, coordinating and supervising staff performing employee and labor relations activities, which includes managing grievances according to the provisions of the collective bargaining agreements; managing the administration of progressive discipline; participating in arbitrations, collective bargaining activities and investigations of employee work environment issues; managing the case management system; and providing managers and supervisors with advice, consultation, direction and training in the administration and facilitation of disciplinary and grievance processes. This position develops and facilitates the development of constructive relationships with labor partners, advises directors and managers on interpretation of Memorandum of Understandings (MOU), disciplinary actions, grievances, current labor relations trends and issues. This position may also serve in the absence of the Airport's Assistant Human Resources Director and perform other duties as assigned. The essential functions of this position include: Plans, directs, coordinates and evaluates employee and labor relations functions including negotiations, grievance processes, investigations of employee complaints and concerns, disciplinary hearings and procedures, and performance management. Supervises staff performing employee and labor relations activities. Represents the Airport at meetings such as contract negotiations, Civil Service Commission (CSC) meetings, briefings, grievances, and arbitration, etc. Interprets and ensures compliance with CSC Rules, City Charter, Collective bargaining agreements, and other employment laws and regulations. Manages the implementation of various HR programs, such as DOT and Non-DOT drug testing, judicial review, unemployment benefit claims, etc. Advises managers and supervisors on labor relations issues, union MOU/CBA interpretation, disciplinary actions, grievances, employee coaching, counseling, performance monitoring and evaluation, employment laws, CSC rules, City Charter, and City and County of San Francisco (CCSF) and Airport policies. Partners with CCSF on labor negotiations and the development and implementation of labor agreements that affect the Airport. Prepares effective written communications, i.e., investigative findings, grievance responses, letters and memorandums. Develops and implements labor-related policies, practices and controls. Develops new strategies to streamline and/or address areas for improvement. Provides effective coaching to HR professional staff to provide a high level of customer service and to reaffirm work priorities. Provides training to managers on labor issues and trends, including administration and facilitation of disciplinary and grievance processes. Creates an employee experience tied to the Airport's core values and a culture that's a great place to work. Exhibits high-quality judgment, sound decision-making capability and handles confidential and sensitive information with care. Minimum Qualifications Education Possession of a baccalaureate degree from an accredited college or university. Experience Five (5) years of professional human resources experience in the areas of employee labor relations, employee disciplinary processes, classification and compensation, and human resources administration. Qualifying experience must include three (3) years of experience supervising professionals. Substitution Education Substitution : Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). One (1) year is equivalent to thirty (30) semester units/forty-five (45) quarter units. Experience Substitution : Possession of a Juris Doctorate (J.D.) or Master's degree in Personnel Administration, Human Resources Management, Business Administration, Public Administration or Clinical/School/Industrial-Organizational Psychology may substitute for one (1) year of the required professional experience (note, the advanced degree cannot substitute for the required supervisory experience). Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. Experience in public sector labor relations, including labor negotiations, overseeing and performing investigations and grievance arbitrations, and developing labor management partnerships and employee engagement. Experience developing staff through coaching and mentoring. Strong project and time management skills with an ability to work effectively in a fast-paced environment with competing requirements and deadlines. Experience with developing and implementing organizational change and employee/labor relations process improvement. A proven track record with providing a high level of customer service to internal and external stakeholders, direct reports and colleagues. Strong communication skills both written and oral that is demonstrated in presentations to a variety of audiences, contract negotiations, and responses to union information requests and union grievances. Experience working with management staff at all levels within an organization. Demonstrated and successful experience formulating and implementing effective solutions to complex issues and problems, including oversight of complex audits, analysis, and investigations. A proven track record of being an effective relationship builder who develops and establishes positive and mutually productive relationships with people from diverse backgrounds. Proven ability as a resilient leader and capable decision maker who identifies and understands issues, problems, and opportunities while adjusting effectively in changing priorities, work processes, responsibilities, and environment. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Erin Zadlo, by telephone at 650-821-2019, or by email at erin.zadlo@flysfo.com. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Management Test Battery (Weight: 50%) Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving Leadership Decision Making Interpersonal skill Human Resources Management Team Building Communication Conflict Management For more information about this Supervisory Test (and a suggested reading list) please click here . A passing score must be achieved on the Management Test Battery in order to continue in the selection process. This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review. Scores attained on the Management Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. Technical Knowledge HR Exam - (Labor and Employee Relations Emphasis) (Weight: 50%) Candidates deemed eligible will be invited to participate in a written multiple-choice test designed to measure knowledge, skills and/or abilities in job-related areas. These include but are not be limited to: Principles, concepts, procedures and/or practices related to labor contract administration and labor relations functions Collective bargaining Mediation Arbitration Grievances Investigations of employee misconduct, due process, discipline, harassment, Skelly and Weingarten rights, FLSA, EEO and ADA laws Basic computer use (e.g., Outlook, WORD, Excel, PowerPoint), etc Scores attained on this component are 'banked' for three years, starting from the date of the examination, and are applicable to both the 1246 and 0931 Human Resources' positions where "Labor and Employee Relations" is the job's emphasis. Note, this is a separate exam from the Technical Knowledge HR Exam with an emphasis on "Recruitment and Examinations" and/or "Generalist/Operations". This means that, should you apply during this three-year time period for a 1246 and/or 0931 HR job opportunity for which "Labor and Employee Relations" is the position's primary focus, you will not be required to re-take this test component. If the selection process for a future 1246 or 0931 HR job announcement is held within one year of the date of this examination and it includes this test component, your score on this test component will be automatically applied to that announcement. [Please note that separate passing points for this test component will be applied with respect to the 1246 and 0931 selection processes (i.e., a higher passing point is applied with respect to 0931 HR recruitments)]. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take this test component. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another 1246 or 0931 job announcement for which this test component is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. A passing score on both the Management Test Battery and the Technical Knowledge HR Exam must be achieved in order to be placed/ranked on the Eligible List. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of the List . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here . Search that document by title or job code to see which departments use the classification. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Seniority Credit in Promotional Exams Information regarding seniority credit can be found here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Combined Promotive & Entrance Issued: 1/31/2020 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 102180 AIR/EZ/650-821-2019 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here . Closing Date/Time: Continuous
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Workers' Compensation and Loss Control Program Manager Administrator Level This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Risk Manager. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Enterprise Risk Management Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $6,984.00 - $7,725.00 Per Month ($83,808.00 - $92,700.00 Annually) Salary is commensurate with experience. Position Summary* Under general direction of the Risk Manager, the Workers' Compensation and Loss Control Programs Manager exercises independent judgement and manages the San Francisco State University workers' compensation, return to work, and loss control programs in close coordination with the Human Resources Department, Disability Programs and Resource Center (DPRC), Enterprise Risk Management, SF State's third-party workers' compensation claims administrator (currently Sedgwick), and Alliant Insurance Services. This position also develops, implements, supervises, and improves risk management and loss control programs related to employee injury and illness prevention or other matters as directed or appropriate. This position is designated confidential, under the provisions of HEERA. Position Information WORKERS' COMPENSATION PROGRAM ADMINISTRATION - Provide timely, professional, diplomatic, and cost-effective workers' compensation claims management including: claims processing and research, medical case management, discovery coordination, legal case management and return to work programs, and loss reporting. Monitor claims activity/status and provide effective feedback to third party claims administrator in order to optimize workers' compensation program results. - Coordinate workers' compensation practices and benefits with Disability Programs practices and assistance. - Provide staff, supervisors, and administrators with information and training in workers' compensation, disability, and return to work issues, programs, and procedures. Coordinate and provide specialized training with various Human Resources Department, Disability Programs, and off-campus entitles. - Gather, analyze, and report complex workers' compensation data. Utilize existing and new claims management systems and data bases in order to provide standard and requested reports. Create and maintain new data bases for claims management and reporting as appropriate. - Supervise the workers' compensation claims and return to work processes to ensure compliance with State and Federal law, California State University policy, and San Francisco State University policy and procedure. - Monitor and interpret laws and policies regarding industrial injuries, illnesses, and disability. Recommend appropriate and timely changes in order to ensure compliance and optimize workers' compensation program performance. - Coordinate the accurate and timely payment of disability leave benefits with Sedgwick and various Human Resource divisions. Assist various Human Resources divisions in the provision of comprehensive, integrated employee benefits as appropriate. LOSS CONTROL PROGRAMS ADMINISTRATION - Develop, implement, supervise, and improve programmatic initiatives to optimize the performance of the workers' compensation program. - Monitor the performance of the University's occupational medical providers. Recommend appropriate and timely changes in providers, services, and procedures In order to optimize workers' compensation program performance. - Supervise one Workers' Compensation Analyst and student aide. - Develop, implement, manage, and improve program initiatives such as, Driver Safety, Shoes for Crews, and Ergonomics, in coordination with other San Francisco State University departments and off-campus entities. - This position requires access to information which contributes significantly to the development, refinement and application of management positions regarding collective bargaining. The position participates in the development and negotiation of settlement agreements with the unions regarding matters covered under the Collective Bargaining Agreements. The position provides University Administrators with training in the Collective Bargaining Agreements. The position also represents University positions to the Chancellor's Office in preparation for meet-and-confer conferences. CAMPUS COLLABORATION - Collaborate with stakeholders from Human Resources, Employee Relations and Disability Programs and Resource Center on using an integrated approach to case management - Establish and maintain effective working relationships with individuals and entities throughout the University and off-campus utilizing situationally-appropriate, diplomatic, and effective communication and negotiation skills. - Serve as a member of the University's Safety Committee. Serve on other committees as directed or appropriate. - Lead University-wide committees and work teams as directed or appropriate - Represent the department and AVP as directed or appropriate on University/community committees and work groups OSHA LOG AND DOCUMENTATION COMPLIANCE MANAGEMENT - Create and maintain the University's OSHA logs and documentation relating to occupational Injuries and illnesses. Report injuries and illnesses to OSHA as required. Prepare, post and provide reports as required by OSHA. Create and maintain other appropriate campus postings and Informational materials. Report all injuries and illnesses to Environment, Health, and Safety (EHS) timely. Notify the Director of EHS, Risk Manager, and various Human Resources managers of high risk injuries and illnesses as appropriate. OTHER DUTIES AS ASSIGNED Professional Behavior - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. EMBODY THE CORE COMPETENCIES - Bias toward collaboration and teamwork. - Effective oral, written and non-verbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion Minimum Qualifications* - Three years of benefits administration with an emphasis on workers' compensation and risk management. - Equivalent to a Bachelor's degree in a related field. Significant work experience may be evaluated and substituted as the equivalent to a bachelor's degree. - Demonstrated knowledge, experience, proficiency and success: - Thorough and functional knowledge of California workers' compensation law. - Functional knowledge of disability law as it pertains to employer practices, workers' compensation and transitional employment. Including the ability and willingness to appropriately utilize such knowledge in the workplace. - Knowledge of principles of risk management and methodologies for risk transfer, control, and financing as related to workers' compensation and return to work programs, Including the ability and willingness to appropriately utilize such knowledge in the workplace. - Diplomatic and effective interpersonal, oral, and written communication skills. - Ability to elicit support and cooperation from individuals within and across organizational lines. - Ability to conduct thorough and accurate research, prepare appropriate reports, and recommend risk based solutions. The ability to perform analysis and critical thinking to create loss control solutions and solve problems. - Ability to create and utilize Information-based tools (such as databases) to manage claims and provide reports. - Ability to create and utilize communication media, including but not limited to brochures and presentations that effectively transmit programmatic messages to University employees. - Ability to establish and maintain effective working relationships within and across organizational lines. - Ability to complete work assignments and Initiatives on time and as requested in a fast-paced, multitask office environment. - Ability to develop and meet performance goals and timelines. - Effective program creation, implementation, organization, improvement, and administrative skills. - Ability to address challenges proactively, strategically, and collaboratively. - Supervise staff. Preferred Qualifications An advanced degree in a related field. Environmental/Physical/Special Sit at a desk and in front of a computer screen for extended periods of time. Work in a fast-paced office environment with frequent interruptions, short deadlines and priority changes. Lift and carry a laptop, projector and Polycom weighing up to 20 pounds in support of meetings. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Workers' Compensation and Loss Control Program Manager Administrator Level This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Risk Manager. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Enterprise Risk Management Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $6,984.00 - $7,725.00 Per Month ($83,808.00 - $92,700.00 Annually) Salary is commensurate with experience. Position Summary* Under general direction of the Risk Manager, the Workers' Compensation and Loss Control Programs Manager exercises independent judgement and manages the San Francisco State University workers' compensation, return to work, and loss control programs in close coordination with the Human Resources Department, Disability Programs and Resource Center (DPRC), Enterprise Risk Management, SF State's third-party workers' compensation claims administrator (currently Sedgwick), and Alliant Insurance Services. This position also develops, implements, supervises, and improves risk management and loss control programs related to employee injury and illness prevention or other matters as directed or appropriate. This position is designated confidential, under the provisions of HEERA. Position Information WORKERS' COMPENSATION PROGRAM ADMINISTRATION - Provide timely, professional, diplomatic, and cost-effective workers' compensation claims management including: claims processing and research, medical case management, discovery coordination, legal case management and return to work programs, and loss reporting. Monitor claims activity/status and provide effective feedback to third party claims administrator in order to optimize workers' compensation program results. - Coordinate workers' compensation practices and benefits with Disability Programs practices and assistance. - Provide staff, supervisors, and administrators with information and training in workers' compensation, disability, and return to work issues, programs, and procedures. Coordinate and provide specialized training with various Human Resources Department, Disability Programs, and off-campus entitles. - Gather, analyze, and report complex workers' compensation data. Utilize existing and new claims management systems and data bases in order to provide standard and requested reports. Create and maintain new data bases for claims management and reporting as appropriate. - Supervise the workers' compensation claims and return to work processes to ensure compliance with State and Federal law, California State University policy, and San Francisco State University policy and procedure. - Monitor and interpret laws and policies regarding industrial injuries, illnesses, and disability. Recommend appropriate and timely changes in order to ensure compliance and optimize workers' compensation program performance. - Coordinate the accurate and timely payment of disability leave benefits with Sedgwick and various Human Resource divisions. Assist various Human Resources divisions in the provision of comprehensive, integrated employee benefits as appropriate. LOSS CONTROL PROGRAMS ADMINISTRATION - Develop, implement, supervise, and improve programmatic initiatives to optimize the performance of the workers' compensation program. - Monitor the performance of the University's occupational medical providers. Recommend appropriate and timely changes in providers, services, and procedures In order to optimize workers' compensation program performance. - Supervise one Workers' Compensation Analyst and student aide. - Develop, implement, manage, and improve program initiatives such as, Driver Safety, Shoes for Crews, and Ergonomics, in coordination with other San Francisco State University departments and off-campus entities. - This position requires access to information which contributes significantly to the development, refinement and application of management positions regarding collective bargaining. The position participates in the development and negotiation of settlement agreements with the unions regarding matters covered under the Collective Bargaining Agreements. The position provides University Administrators with training in the Collective Bargaining Agreements. The position also represents University positions to the Chancellor's Office in preparation for meet-and-confer conferences. CAMPUS COLLABORATION - Collaborate with stakeholders from Human Resources, Employee Relations and Disability Programs and Resource Center on using an integrated approach to case management - Establish and maintain effective working relationships with individuals and entities throughout the University and off-campus utilizing situationally-appropriate, diplomatic, and effective communication and negotiation skills. - Serve as a member of the University's Safety Committee. Serve on other committees as directed or appropriate. - Lead University-wide committees and work teams as directed or appropriate - Represent the department and AVP as directed or appropriate on University/community committees and work groups OSHA LOG AND DOCUMENTATION COMPLIANCE MANAGEMENT - Create and maintain the University's OSHA logs and documentation relating to occupational Injuries and illnesses. Report injuries and illnesses to OSHA as required. Prepare, post and provide reports as required by OSHA. Create and maintain other appropriate campus postings and Informational materials. Report all injuries and illnesses to Environment, Health, and Safety (EHS) timely. Notify the Director of EHS, Risk Manager, and various Human Resources managers of high risk injuries and illnesses as appropriate. OTHER DUTIES AS ASSIGNED Professional Behavior - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. EMBODY THE CORE COMPETENCIES - Bias toward collaboration and teamwork. - Effective oral, written and non-verbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion Minimum Qualifications* - Three years of benefits administration with an emphasis on workers' compensation and risk management. - Equivalent to a Bachelor's degree in a related field. Significant work experience may be evaluated and substituted as the equivalent to a bachelor's degree. - Demonstrated knowledge, experience, proficiency and success: - Thorough and functional knowledge of California workers' compensation law. - Functional knowledge of disability law as it pertains to employer practices, workers' compensation and transitional employment. Including the ability and willingness to appropriately utilize such knowledge in the workplace. - Knowledge of principles of risk management and methodologies for risk transfer, control, and financing as related to workers' compensation and return to work programs, Including the ability and willingness to appropriately utilize such knowledge in the workplace. - Diplomatic and effective interpersonal, oral, and written communication skills. - Ability to elicit support and cooperation from individuals within and across organizational lines. - Ability to conduct thorough and accurate research, prepare appropriate reports, and recommend risk based solutions. The ability to perform analysis and critical thinking to create loss control solutions and solve problems. - Ability to create and utilize Information-based tools (such as databases) to manage claims and provide reports. - Ability to create and utilize communication media, including but not limited to brochures and presentations that effectively transmit programmatic messages to University employees. - Ability to establish and maintain effective working relationships within and across organizational lines. - Ability to complete work assignments and Initiatives on time and as requested in a fast-paced, multitask office environment. - Ability to develop and meet performance goals and timelines. - Effective program creation, implementation, organization, improvement, and administrative skills. - Ability to address challenges proactively, strategically, and collaboratively. - Supervise staff. Preferred Qualifications An advanced degree in a related field. Environmental/Physical/Special Sit at a desk and in front of a computer screen for extended periods of time. Work in a fast-paced office environment with frequent interruptions, short deadlines and priority changes. Lift and carry a laptop, projector and Polycom weighing up to 20 pounds in support of meetings. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Lead Custodian SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Facilities Services (Custodial Housing) Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Tuesday through Saturday; from 8:00am to 4:30pm Anticipated Hiring Range* $3,200 to $3,515 per month ($38,400 to $42,180 annually) Salary is commensurate with experience. Position Summary* Under the direct supervision of the Associate Director of Housekeeping, it is the primary responsibility of the Lead Custodian to clean and sanitize the common areas at University Housing and maintain, clean, and set up hospitality suites, turn over apartments as they become vacant. The Lead Custodian will provide, lead, and guide the housekeeping staff, plan and provide problem solving methods with the assistance of the Associate Director of Housekeeping, provide oversight in the distribution of supplies to the Housekeeping operation and attend other miscellaneous duties as assigned. Performs work assignments that typically include some or all of the following: perform the full range of custodial work as needed; assist custodial staff in performing their duties; and provide support during absences; train and instruct others in the performance of their duties; including appropriate custodial practices and techniques, and the safe use of equipment and materials; assign, review, and inspect the work of assigned staff, include completing inspection forms; assist in maintaining employee time records and reporting absences and provide input to employee evaluations; coordinate custodial support for campus events; identify and report equipment, supply, and repair needs; identify and order necessary supplies and materials. Position Information - Clean and sanitize the common area within University Housing - Lead and Guide housekeeping staff - Turn over apartments/student rooms as they become vacant - Maintain, clean and set up the Hospitality Suites - Plan and provide problem solving solutions - Provide oversight in the distribution of supplies to the Housekeeping operation - Other duties as assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Knowledge: Working knowledge of methods, chemicals, and equipment used in custodial work of the safety and sanitation practices and measures; and effective lead/supervisory practices and techniques. Abilities: Ability to provide lead work direction, including training others in proper work methods and safety and providing feedback on work performance; read and write English at a level appropriate to the duties of the position; use computers to track work orders and order supplies and materials; establish, promote and maintain cooperative work relationships with others; and analyze situations and take appropriate action. Experience: Equivalent to one to two years of related custodial experience and providing on-the-job training and leadership to others License: Some positions may require possession of a valid California driver's license. Preferred Qualifications - 5 years experience as a custodian or lead custodian - Experience developing and implementing training - Experience working in a residential or university environment - Experience working with custodial cleaning equipment - Basic experience with MS Office Suite - Plan and provide problem-solving solutions for the department with regards to efficiency, staffing, products, and overall compliance with departmental standards - Knowledge of the common terminology, methods, practices, tools, chemicals and procedures related to academic building custodial services. Knowledge of safety and sanitation measure appropriate for cultural work - Effective English communication skills; must be able to read, write, and speak in English at a level appropriate for the duties of the position; establish and maintain cooperative work relationships; basic computer skills and knowledge; machines, equipment, tools and Work Aids Skills; cleaning equipment and procedure manual Abilities: - Ability to provide lead work direction, including training others in proper work methods and safety and providing feedback on work performance; read and write English at a level appropriate to the duties of the position; use computers to track work orders and order supplies and materials; establish, promote, and maintain cooperative work relationships with others; and analyze situations and take appropriate action. Must be able to perform proficiently a variety of custodial tasks; operate all applicable tools and equipment; follow standard oral and written instructions and procedures; perform simple arithmetic calculations as required by the position; working practices; and demonstrate the ability to learn and use care for janitorial supplies and equipment; observe and follow safe working practices; and demonstrate the ability to learn custodial function. Ability to lead the work of others, including the ability to provide on-the-job training; ability to maintain cooperative working relationship with administration, faculty, students, and employees; ability to analyze situations and take effective actions; the ability to read and write at a level appropriate to the duties of the position. - Must have a general knowledge of the methods, materials, chemicals and equipment used in custodial housekeeping services. Must have a working knowledge of safety and sanitation measures appropriate for hospitality and standard custodial work. Must be able to move up to 50 pounds. At least two years of custodial or housekeeping working experience showing potential for exercising working supervision of others. License/Certification Required - Must possess a valid California Driver's License and current Defensive Driving Certification if a vehicle is used to travel on official business. - Fingerprinting is required for this position in compliance with Practice Directive 201 Environmental/Physical/Special Moderate to heavy physical tasks. Able to move up to 50 pounds is required. Position is required to wear uniform provided by the department and the ability to carry a department provided mobile phone and answer calls during the work schedule. May be required to work on weekends and/or holidays. Work schedule may change depending on the needs of the organization. Must wear a uniform and carry a department issued cell phone. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Lead Custodian SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Facilities Services (Custodial Housing) Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Tuesday through Saturday; from 8:00am to 4:30pm Anticipated Hiring Range* $3,200 to $3,515 per month ($38,400 to $42,180 annually) Salary is commensurate with experience. Position Summary* Under the direct supervision of the Associate Director of Housekeeping, it is the primary responsibility of the Lead Custodian to clean and sanitize the common areas at University Housing and maintain, clean, and set up hospitality suites, turn over apartments as they become vacant. The Lead Custodian will provide, lead, and guide the housekeeping staff, plan and provide problem solving methods with the assistance of the Associate Director of Housekeeping, provide oversight in the distribution of supplies to the Housekeeping operation and attend other miscellaneous duties as assigned. Performs work assignments that typically include some or all of the following: perform the full range of custodial work as needed; assist custodial staff in performing their duties; and provide support during absences; train and instruct others in the performance of their duties; including appropriate custodial practices and techniques, and the safe use of equipment and materials; assign, review, and inspect the work of assigned staff, include completing inspection forms; assist in maintaining employee time records and reporting absences and provide input to employee evaluations; coordinate custodial support for campus events; identify and report equipment, supply, and repair needs; identify and order necessary supplies and materials. Position Information - Clean and sanitize the common area within University Housing - Lead and Guide housekeeping staff - Turn over apartments/student rooms as they become vacant - Maintain, clean and set up the Hospitality Suites - Plan and provide problem solving solutions - Provide oversight in the distribution of supplies to the Housekeeping operation - Other duties as assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Knowledge: Working knowledge of methods, chemicals, and equipment used in custodial work of the safety and sanitation practices and measures; and effective lead/supervisory practices and techniques. Abilities: Ability to provide lead work direction, including training others in proper work methods and safety and providing feedback on work performance; read and write English at a level appropriate to the duties of the position; use computers to track work orders and order supplies and materials; establish, promote and maintain cooperative work relationships with others; and analyze situations and take appropriate action. Experience: Equivalent to one to two years of related custodial experience and providing on-the-job training and leadership to others License: Some positions may require possession of a valid California driver's license. Preferred Qualifications - 5 years experience as a custodian or lead custodian - Experience developing and implementing training - Experience working in a residential or university environment - Experience working with custodial cleaning equipment - Basic experience with MS Office Suite - Plan and provide problem-solving solutions for the department with regards to efficiency, staffing, products, and overall compliance with departmental standards - Knowledge of the common terminology, methods, practices, tools, chemicals and procedures related to academic building custodial services. Knowledge of safety and sanitation measure appropriate for cultural work - Effective English communication skills; must be able to read, write, and speak in English at a level appropriate for the duties of the position; establish and maintain cooperative work relationships; basic computer skills and knowledge; machines, equipment, tools and Work Aids Skills; cleaning equipment and procedure manual Abilities: - Ability to provide lead work direction, including training others in proper work methods and safety and providing feedback on work performance; read and write English at a level appropriate to the duties of the position; use computers to track work orders and order supplies and materials; establish, promote, and maintain cooperative work relationships with others; and analyze situations and take appropriate action. Must be able to perform proficiently a variety of custodial tasks; operate all applicable tools and equipment; follow standard oral and written instructions and procedures; perform simple arithmetic calculations as required by the position; working practices; and demonstrate the ability to learn and use care for janitorial supplies and equipment; observe and follow safe working practices; and demonstrate the ability to learn custodial function. Ability to lead the work of others, including the ability to provide on-the-job training; ability to maintain cooperative working relationship with administration, faculty, students, and employees; ability to analyze situations and take effective actions; the ability to read and write at a level appropriate to the duties of the position. - Must have a general knowledge of the methods, materials, chemicals and equipment used in custodial housekeeping services. Must have a working knowledge of safety and sanitation measures appropriate for hospitality and standard custodial work. Must be able to move up to 50 pounds. At least two years of custodial or housekeeping working experience showing potential for exercising working supervision of others. License/Certification Required - Must possess a valid California Driver's License and current Defensive Driving Certification if a vehicle is used to travel on official business. - Fingerprinting is required for this position in compliance with Practice Directive 201 Environmental/Physical/Special Moderate to heavy physical tasks. Able to move up to 50 pounds is required. Position is required to wear uniform provided by the department and the ability to carry a department provided mobile phone and answer calls during the work schedule. May be required to work on weekends and/or holidays. Work schedule may change depending on the needs of the organization. Must wear a uniform and carry a department issued cell phone. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco International Airport
San Francisco, California, United States
Introduction This is a Position Based Test administered in accordance with Civil Service Rule 111A. Applicants are encouraged to apply as soon as possible as this announcement may closeanytime after5:00 p.m. on February 4, 2020. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Position Description Under general administrative direction, the 0923 Manager II - Facilities Asset Manager, manages the Airport's Scheduling and Materials Distribution Sections. The position is responsible for managing supervisory staff operating and maintaining the Computerized Maintenance Management Systems (CMMS) and the Material Management (MM) Program. The daily operation and monitoring of these programs is critical to the Airport as these systems assist in the tracking of repairs, preventative maintenance, assets, inventory and costs for the Airport. The essential functions of this position include: Managing and maintaining programs to ensure the efficient operation for equipment maintenance and servicing for all assets at the Airport. Developing, implementing and interpreting standard operating policies and procedures related to maintenance planning and scheduling. Maintaining and evaluating equipment and/or maintenance history records and procedures to optimize staff and resources. Administering the Airport's Fire Safety preventive maintenance program to assure compliance is maintained with state regulations. Overseeing the day-to-day operation of data input into the Computerized Maintenance Management System (CMMS) to ensure accuracy and validity of information. Supervising and managing subordinate personnel engaged in maintenance and repair planning of skilled craft work. Analyzing data to prepare reports for Airport management. Working with other groups, departments and tenants on work order requests. Ensuring that all newly installed equipment is inputted into the CMMS Serving as system owner and administrator of the CMMS database. Managing and maintaining the Airport's Material Management (MM) Program to ensure that Airport's materials and supplies worth $10 million are safeguarded, accurately recorded and efficiently employed. Developing and implementing Policies and Procedures for material management at the Airport. Developing and implementing goals and objectives for optimal inventory control. Maintaining, receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures. Supervising staff to oversee the ongoing operation of inventory tracking, storing and distribution of materials and supplies. Enforcing and ensuring that all other sections are following proper procedures and in compliance with policies put in place. Minimum Qualifications Education Possession of a baccalaureate degree from an accredited college or university. Experience Four years of experience as a maintenance or construction planner, estimator and/or scheduler or equivalent in performing activities related to facilities maintenance and/or infrastructure (utilities, equipment and/or related structures) construction and maintenance. License and Certification Possession of a valid California driver's license. Substitution Education Substitution : Additional experience as described above may be substituted for the degree requirement on a year for year basis; one year (2000 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units. The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification. Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. Strong computer skills. Strong leadership skills. Ability to manage multiple projects simultaneously. Excellent communicator, with strong attention to detail and problem-solving skills. Three or more years of logistics experience. Strong contract experience and contract knowledge. Experience using a Computerized maintenance Management System (CMMS), such as Mainsaver, Maximo or Infor, for maintenance and repair activities, resource allocations, and inventory control. Ability to develop, establish and implement program objectives and action plans with appropriate milestones and timelines to meet program/organizational goals. BS Degree in Logistics or Supply Chain Management. Materials Management Certification Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Erin Zadlo, by telephone at 650-821-2019, or by email at erin.zadlo@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Basic Supervisory Exam (Weight: 50%) Candidates will be administered a written multiple-choice examination that is designed to measure basic knowledge of various supervisory practices and procedures (e.g. directing, counseling, guiding, evaluating, motivating, disciplining, developing and training subordinates, delegation, etc.) as well as customer service and reading comprehension. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. The Basic Supervisory Examwill be administered either on a computer or in paper format. The type of format will depend on the size of the qualified applicant pool. Qualified candidates will be notified of the type of exam format in their exam appointment notification. The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other supervisory classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. Supplemental Questionnaire Evaluation (Weight: 50%) Applicants who achieve a passing score on the Supervisory Test Battery will be sent a Supplemental Questionnaire designed to measure the knowledge, skills and/or abilities in job-related areas required for the position which may include but not be limited to: Knowledge and experience of maintenance planning in an industrial maintenance environment. Ability to manage, plan and organize comprehensive maintenance planning and inventory programs within a large commercial facility. Skill and expertise in planning, directing and coordinating the work of subordinate supervisory personnel. Experience in setting up and using a Computerized Maintenance Management System (CMMS) program to schedule maintenance history, costs, and trend. Ability to analyze problems, develop solutions, and implement changes effectively. Ability to prepare and write reports using computer programs and related software to research and present findings from research; conduct analysis; report statistical data and propose recommendations. Knowledge and experience related to best practices in inventory distribution and management. A passing score on both the Supervisory Test Battery and the Supplemental Questionnaire Evaluation must be achieved in order to be placed/ranked on the Eligible List. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Customs Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of the List . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here . Search that document by title or job code to see which departments use the classification. Conviction History As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Seniority Credit in Promotional Exams Information regarding seniority credit can be found here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Combined Promotive & Entrance Issued: 1/22/2020 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 101201 AIR/EZ/650-821-2019 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here . Closing Date/Time: Continuous
Introduction This is a Position Based Test administered in accordance with Civil Service Rule 111A. Applicants are encouraged to apply as soon as possible as this announcement may closeanytime after5:00 p.m. on February 4, 2020. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Position Description Under general administrative direction, the 0923 Manager II - Facilities Asset Manager, manages the Airport's Scheduling and Materials Distribution Sections. The position is responsible for managing supervisory staff operating and maintaining the Computerized Maintenance Management Systems (CMMS) and the Material Management (MM) Program. The daily operation and monitoring of these programs is critical to the Airport as these systems assist in the tracking of repairs, preventative maintenance, assets, inventory and costs for the Airport. The essential functions of this position include: Managing and maintaining programs to ensure the efficient operation for equipment maintenance and servicing for all assets at the Airport. Developing, implementing and interpreting standard operating policies and procedures related to maintenance planning and scheduling. Maintaining and evaluating equipment and/or maintenance history records and procedures to optimize staff and resources. Administering the Airport's Fire Safety preventive maintenance program to assure compliance is maintained with state regulations. Overseeing the day-to-day operation of data input into the Computerized Maintenance Management System (CMMS) to ensure accuracy and validity of information. Supervising and managing subordinate personnel engaged in maintenance and repair planning of skilled craft work. Analyzing data to prepare reports for Airport management. Working with other groups, departments and tenants on work order requests. Ensuring that all newly installed equipment is inputted into the CMMS Serving as system owner and administrator of the CMMS database. Managing and maintaining the Airport's Material Management (MM) Program to ensure that Airport's materials and supplies worth $10 million are safeguarded, accurately recorded and efficiently employed. Developing and implementing Policies and Procedures for material management at the Airport. Developing and implementing goals and objectives for optimal inventory control. Maintaining, receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures. Supervising staff to oversee the ongoing operation of inventory tracking, storing and distribution of materials and supplies. Enforcing and ensuring that all other sections are following proper procedures and in compliance with policies put in place. Minimum Qualifications Education Possession of a baccalaureate degree from an accredited college or university. Experience Four years of experience as a maintenance or construction planner, estimator and/or scheduler or equivalent in performing activities related to facilities maintenance and/or infrastructure (utilities, equipment and/or related structures) construction and maintenance. License and Certification Possession of a valid California driver's license. Substitution Education Substitution : Additional experience as described above may be substituted for the degree requirement on a year for year basis; one year (2000 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units. The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification. Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. Strong computer skills. Strong leadership skills. Ability to manage multiple projects simultaneously. Excellent communicator, with strong attention to detail and problem-solving skills. Three or more years of logistics experience. Strong contract experience and contract knowledge. Experience using a Computerized maintenance Management System (CMMS), such as Mainsaver, Maximo or Infor, for maintenance and repair activities, resource allocations, and inventory control. Ability to develop, establish and implement program objectives and action plans with appropriate milestones and timelines to meet program/organizational goals. BS Degree in Logistics or Supply Chain Management. Materials Management Certification Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Erin Zadlo, by telephone at 650-821-2019, or by email at erin.zadlo@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Basic Supervisory Exam (Weight: 50%) Candidates will be administered a written multiple-choice examination that is designed to measure basic knowledge of various supervisory practices and procedures (e.g. directing, counseling, guiding, evaluating, motivating, disciplining, developing and training subordinates, delegation, etc.) as well as customer service and reading comprehension. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. The Basic Supervisory Examwill be administered either on a computer or in paper format. The type of format will depend on the size of the qualified applicant pool. Qualified candidates will be notified of the type of exam format in their exam appointment notification. The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other supervisory classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. Supplemental Questionnaire Evaluation (Weight: 50%) Applicants who achieve a passing score on the Supervisory Test Battery will be sent a Supplemental Questionnaire designed to measure the knowledge, skills and/or abilities in job-related areas required for the position which may include but not be limited to: Knowledge and experience of maintenance planning in an industrial maintenance environment. Ability to manage, plan and organize comprehensive maintenance planning and inventory programs within a large commercial facility. Skill and expertise in planning, directing and coordinating the work of subordinate supervisory personnel. Experience in setting up and using a Computerized Maintenance Management System (CMMS) program to schedule maintenance history, costs, and trend. Ability to analyze problems, develop solutions, and implement changes effectively. Ability to prepare and write reports using computer programs and related software to research and present findings from research; conduct analysis; report statistical data and propose recommendations. Knowledge and experience related to best practices in inventory distribution and management. A passing score on both the Supervisory Test Battery and the Supplemental Questionnaire Evaluation must be achieved in order to be placed/ranked on the Eligible List. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Customs Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of the List . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here . Search that document by title or job code to see which departments use the classification. Conviction History As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Seniority Credit in Promotional Exams Information regarding seniority credit can be found here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Combined Promotive & Entrance Issued: 1/22/2020 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 101201 AIR/EZ/650-821-2019 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here . Closing Date/Time: Continuous
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Information Commons Technology Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Library Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,504.00 - $6,000.00 per month ($66,048.00 - $72,000.00 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Head of Library Information Technology, coordinates the setup and management of computers and related equipment located in the library's public computing areas and computer-enhanced instruction spaces. Sets-up, tests, maintains, and upgrades software applications running on these computers. Coordinates projects with library IT staff members as well as trains and supervises student assistants. Sets-up and manages a range of server-based systems that support public computing in the library, such as UniPrint, PC Reservation, EMS, and Ghost, as well as license and patch management applications. Position Information Study Commons, Research Commons, Digital Media Studio (E) ¿ Provides lead operational responsibility for computer setup, support, and updating. Supports related equipment in these spaces, such as black and white and color printers, scanners, digital media editing, 3D printers, and audio/video equipment. Lead operational responsibility for installing a wide range of software, including specialized applications required for University courses; coordinates troubleshooting hardware and software issues with other Library IT and campus staff as well as with outside vendors. Instruction Rooms (E) - Lead operational responsibility for the setup and support of computers, plus related equipment such as AV equipment and printers, located in these rooms; ensures that they are properly setup and configured to support Library instruction; Lead operational responsibility for installing a wide range of software, including specialized applications required for Library instruction and University courses; coordinates troubleshooting hardware and software issues with other Library IT and campus staff as well as with outside vendors. Server-based Systems and Other Library IT Projects (E) ¿ System administration responsibility for setting up the hardware and software necessary to run a variety of server-based software applications used to support public computing in the Library. Systems include UniPrint, PC Reservation, EMS, Ghost and license management. Responsibilities include setting up and managing physical and/or virtual servers. Assist with other Library IT tasks or projects as assigned. Lead Worker (E)) ¿ Provides lead direction for Library IT staff and student Help Desk Assistants; set and monitor regular work priorities and goals as well as determine special projects; prepare and monitor student assistant scheduling and staffing budget; assist in the hiring and training of student employees. Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Preferred Qualifications - Experience providing end-user technical support for both software and hardware, preferably in an academic setting. - Experience setting up, maintaining, and troubleshooting large numbers of computers and software applications. - Experience coordinating and providing lead support for installing, configuring, troubleshooting and patching current versions of the Windows and Macintosh operating systems and a variety of software applications, including Microsoft Office and Adobe Creative Suite applications. - Experience working with IT services' productivity software, such as ticketing, disk imaging, computer sign on, shift management, and room utilization applications. - Ability to communicate clearly with non-technical users as well as with IT staff in a dynamic team environment where projects and priorities can change quickly. - Ability to accurately document problems patrons encounter with Library technology and related services and to effectively communicate those problems to the appropriate library staff and faculty. - Ability to apply consultative skills to assess user needs and provide appropriate support. - Ability to perform system, database, and network maintenance tasks and to use standard software packages. - Experience working with an Integrated Library System. - Experience with web tools, scripting, and data integration. - Knowledge of digital video and audio hardware and software, such as Final Cut Pro and the Adobe Creative Suite. - Knowledge of specialized academic software, such as SPSS, Mathematica, and ARC GIS. - Experience with 3D printing and modeling, VR/AR and MakerSpace equipment. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special Working evening and weekend hours may be required. Must be able to work 6-7 hours a day at a computer. May be required to move or lift 15-45 pounds on occasion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Information Commons Technology Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Library Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,504.00 - $6,000.00 per month ($66,048.00 - $72,000.00 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Head of Library Information Technology, coordinates the setup and management of computers and related equipment located in the library's public computing areas and computer-enhanced instruction spaces. Sets-up, tests, maintains, and upgrades software applications running on these computers. Coordinates projects with library IT staff members as well as trains and supervises student assistants. Sets-up and manages a range of server-based systems that support public computing in the library, such as UniPrint, PC Reservation, EMS, and Ghost, as well as license and patch management applications. Position Information Study Commons, Research Commons, Digital Media Studio (E) ¿ Provides lead operational responsibility for computer setup, support, and updating. Supports related equipment in these spaces, such as black and white and color printers, scanners, digital media editing, 3D printers, and audio/video equipment. Lead operational responsibility for installing a wide range of software, including specialized applications required for University courses; coordinates troubleshooting hardware and software issues with other Library IT and campus staff as well as with outside vendors. Instruction Rooms (E) - Lead operational responsibility for the setup and support of computers, plus related equipment such as AV equipment and printers, located in these rooms; ensures that they are properly setup and configured to support Library instruction; Lead operational responsibility for installing a wide range of software, including specialized applications required for Library instruction and University courses; coordinates troubleshooting hardware and software issues with other Library IT and campus staff as well as with outside vendors. Server-based Systems and Other Library IT Projects (E) ¿ System administration responsibility for setting up the hardware and software necessary to run a variety of server-based software applications used to support public computing in the Library. Systems include UniPrint, PC Reservation, EMS, Ghost and license management. Responsibilities include setting up and managing physical and/or virtual servers. Assist with other Library IT tasks or projects as assigned. Lead Worker (E)) ¿ Provides lead direction for Library IT staff and student Help Desk Assistants; set and monitor regular work priorities and goals as well as determine special projects; prepare and monitor student assistant scheduling and staffing budget; assist in the hiring and training of student employees. Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Preferred Qualifications - Experience providing end-user technical support for both software and hardware, preferably in an academic setting. - Experience setting up, maintaining, and troubleshooting large numbers of computers and software applications. - Experience coordinating and providing lead support for installing, configuring, troubleshooting and patching current versions of the Windows and Macintosh operating systems and a variety of software applications, including Microsoft Office and Adobe Creative Suite applications. - Experience working with IT services' productivity software, such as ticketing, disk imaging, computer sign on, shift management, and room utilization applications. - Ability to communicate clearly with non-technical users as well as with IT staff in a dynamic team environment where projects and priorities can change quickly. - Ability to accurately document problems patrons encounter with Library technology and related services and to effectively communicate those problems to the appropriate library staff and faculty. - Ability to apply consultative skills to assess user needs and provide appropriate support. - Ability to perform system, database, and network maintenance tasks and to use standard software packages. - Experience working with an Integrated Library System. - Experience with web tools, scripting, and data integration. - Knowledge of digital video and audio hardware and software, such as Final Cut Pro and the Adobe Creative Suite. - Knowledge of specialized academic software, such as SPSS, Mathematica, and ARC GIS. - Experience with 3D printing and modeling, VR/AR and MakerSpace equipment. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special Working evening and weekend hours may be required. Must be able to work 6-7 hours a day at a computer. May be required to move or lift 15-45 pounds on occasion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Library IT Support Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Library Appointment Type* Temporary: Position to end on or before December 31, 2020. Permanent status may be earned in this position if it is renewed for four years without a break in service in accordance with collective bargaining agreement provisions. Time Base* Full-Time (1.0) Work Schedule* Refer to the Work Schedule Form. Anticipated Hiring Range* $3,900.00 - $4,500.00 per month ($46,800.00 - $54,000.00 annually) Salary is commensurate with experience. Position Summary* Provide hardware and software technical support to Library patrons and/or faculty and staff. Depending on operational need, this position will focus to varying degrees on supporting Library staff and faculty or patrons using the large public computing and study spaces in the Library. Typical duties include setting up, maintaining and troubleshooting hardware and software systems, assisting patrons and/or library staff and faculty to use computer hardware and software systems that support their professional or academic needs, and working at an IT Services Help Desk. Position Information End User Support (E) - Provide direct end-user support for either Library staff and faculty in their offices and work areas or patrons in the Study Commons, Research Commons, Digital Media Studio, or elsewhere in the Library. Assist in the use of computers, software, digital media equipment printers, and other specialized equipment available in the Library. Assist in the use of campus networks and online systems. Assist in the use of specialized technology-enhanced spaces, such as group study and instruction rooms. Work scheduled shifts at one of the IT service desks. Setup, Maintenance, Updates and Other Library IT Projects (E) - Under the direction of unit lead, setup and test new hardware / software and perform routine maintenance and updates on existing hardware and software systems. Assist with other Library IT tasks or projects as assigned. Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Preferred Qualifications - Experience providing end-user technical support for both software and hardware problems, preferably in an academic setting. - Experience setting up, maintaining, and troubleshooting large numbers of computers and software applications. - Experience working with IT services' productivity software, such as ticketing, disk imaging, computer sign on, shift management, and room utilization applications. - Strong working knowledge of, and demonstrated ability to troubleshoot problems with, current Windows and Macintosh hardware, operating systems, common software applications, scanners, printers, projectors and copiers. - Ability to communicate clearly with non-technical users as well as with IT staff in a dynamic team environment where projects and priorities can change quickly. - Ability to accurately document problems patrons encounter with Library technology and related services and to effectively communicate those problems to the appropriate library staff and faculty. - Ability to apply consultative skills to assess user needs and provide appropriate support. - Ability to perform system, database, and network maintenance tasks and to use standard software packages. - Experience working with an Integrated Library System. - Experience with basic web tools, scripting, and data integration. - Experience working with, or setting up server-based applications on windows and Linux servers. - Knowledge of digital video and audio hardware and software, such as Final Cut Pro and the Adobe Creative Suite. - Knowledge of specialized academic software, such as SPSS, Mathematica, and ARC GIS. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. -Diversity and inclusion. Environmental/Physical/Special Regularly scheduled evening and weekend hours may be required. Must be able to work 6-7 hours a day at a computer. May be required to move or lift 15-45 pounds on occasion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Library IT Support Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Library Appointment Type* Temporary: Position to end on or before December 31, 2020. Permanent status may be earned in this position if it is renewed for four years without a break in service in accordance with collective bargaining agreement provisions. Time Base* Full-Time (1.0) Work Schedule* Refer to the Work Schedule Form. Anticipated Hiring Range* $3,900.00 - $4,500.00 per month ($46,800.00 - $54,000.00 annually) Salary is commensurate with experience. Position Summary* Provide hardware and software technical support to Library patrons and/or faculty and staff. Depending on operational need, this position will focus to varying degrees on supporting Library staff and faculty or patrons using the large public computing and study spaces in the Library. Typical duties include setting up, maintaining and troubleshooting hardware and software systems, assisting patrons and/or library staff and faculty to use computer hardware and software systems that support their professional or academic needs, and working at an IT Services Help Desk. Position Information End User Support (E) - Provide direct end-user support for either Library staff and faculty in their offices and work areas or patrons in the Study Commons, Research Commons, Digital Media Studio, or elsewhere in the Library. Assist in the use of computers, software, digital media equipment printers, and other specialized equipment available in the Library. Assist in the use of campus networks and online systems. Assist in the use of specialized technology-enhanced spaces, such as group study and instruction rooms. Work scheduled shifts at one of the IT service desks. Setup, Maintenance, Updates and Other Library IT Projects (E) - Under the direction of unit lead, setup and test new hardware / software and perform routine maintenance and updates on existing hardware and software systems. Assist with other Library IT tasks or projects as assigned. Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Preferred Qualifications - Experience providing end-user technical support for both software and hardware problems, preferably in an academic setting. - Experience setting up, maintaining, and troubleshooting large numbers of computers and software applications. - Experience working with IT services' productivity software, such as ticketing, disk imaging, computer sign on, shift management, and room utilization applications. - Strong working knowledge of, and demonstrated ability to troubleshoot problems with, current Windows and Macintosh hardware, operating systems, common software applications, scanners, printers, projectors and copiers. - Ability to communicate clearly with non-technical users as well as with IT staff in a dynamic team environment where projects and priorities can change quickly. - Ability to accurately document problems patrons encounter with Library technology and related services and to effectively communicate those problems to the appropriate library staff and faculty. - Ability to apply consultative skills to assess user needs and provide appropriate support. - Ability to perform system, database, and network maintenance tasks and to use standard software packages. - Experience working with an Integrated Library System. - Experience with basic web tools, scripting, and data integration. - Experience working with, or setting up server-based applications on windows and Linux servers. - Knowledge of digital video and audio hardware and software, such as Final Cut Pro and the Adobe Creative Suite. - Knowledge of specialized academic software, such as SPSS, Mathematica, and ARC GIS. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. -Diversity and inclusion. Environmental/Physical/Special Regularly scheduled evening and weekend hours may be required. Must be able to work 6-7 hours a day at a computer. May be required to move or lift 15-45 pounds on occasion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Academic & Event Scheduling Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Academic Resources Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,600 to $6,200 per month ($67,200 to $74,400 annually) Salary is commensurate with experience. Position Summary* Provide high level of academic analysis and administrative support for the Academic Scheduling Unit. The incumbent primarily responsible for academic, cohorts/programs, event scheduling and all duties pertinent to the production of the class schedule. The incumbent provides administrative analysis for planning, processing, organizing, and facilitating production of annually published online class schedules for the Fall, Spring, and Summer terms. The incumbent will work in close collaboration with entities within Academic Affairs, Information Technology Services, Academic Technology, Facilities & Service Enterprises, and across SF State and with external entities, as part of maintaining the scheduling system and facilitating the provision of information. Position Information Operations Planning, Scheduling and Oversight - Act as trouble-shooter/resource person during schedule building process. Ability to effectively develop and clarify class schedule related policies and procedure to college offices including presenting ideas and solutions. - Audit scheduling data throughout the process. Provide and direct necessary maintenance of the on-line information that is input by department users. Notify the college contacts of inconsistencies and facilitate modifications to data irregularities. Monitor the usability of existing audit reports and recommended develops new reports when needed. Provide quality control of user input. - Collaborate with the Curriculum Office to stay current with the changes being made to the master course data. - Perform quality assurance audits for class schedule data entry errors and update course attribute changes to scheduled courses per curriculum office. - Maintain and update the system specific rules and procedures required for the operation of the class scheduling process. - Implement the standard time blocks policy and apply exceptions to standard time block policy as per Course Review Committee (CRC) - Schedule and maintain cohorts/programs support by Academic Resources such as Metro Academy, American Language Institute, International Student, etc. - Process and maintain events and special room request from Housing, Dining & Conference Services - Ability to provide lead work direction and train others. - Ability to apply good judgment and develop new approaches and systematic solutions to address complex problems in all areas, including university restructuring and system conversion. - Excellent project management skills and superior knowledge of the Campus Solutions curriculum tables. Update Campus Solutions data and maintain all scheduling data in 25Live. Programs & System Coordination - Troubleshoot and route Campus Solutions questions to appropriate group. - Assist with coding sections for augmentation as directed by Associate Vice President, Academic Resources and Academic Scheduling Coordinator. - Work with Fiscal Affairs and Curriculum Planning to maintain, review and audit Category III Fees. - Coordinate and code registration edits in preparation for student registration. - Provide class schedule data and perform space searches for class relocations in the event the Emergency Operations Center (EOC) is activated that impact of classroom space. - Collaborate with Academic Technology, Facilities and colleges to facilitate classroom renovation. - Create and maintain documentation pertain to the class schedule procedure and process. - Collaborate with other CSU campuses and the Chancellor's Office to identify approaches and best practices related to class schedule. Lead efforts to implement these practices at SF State, when appropriate. Serve as the backfill contact for the 25Live/Schedule25 application for on campus and off campus entities, including various campus users and the application vendor. Serve as the backfill in maintaining the Academic Resources/Academic Scheduling website. Initiate ideas and develop links that display current and historical data in accordance with the needs of client units of Academic Resources. Serve as liaison to the AVP of Academic Resources and the Emergency Operations Center. In the event the EOC is activated for an emergency involving the closing of classroom space, provide class schedule related information to assist in relocating the impacted classes to the alternative classrooms. Implement and maintain Category III Course Fees. Other duties as assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Bachelor's Degree and/or a minimum of 4 years of professional experience in an academic environment; - Experience working with colleges, departments and students within a highly diverse and fast-paced environment; - Proven ability to exercise excellent judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures; - Ability to become familiar with and obtain thorough working knowledge of the California State University (CSU) policies and procedures, Title 5, University organizational structures, and the policies that govern them; - Proven ability to assess, formulate and evaluate the impact of recommended or implemented policies from a strategic and operational perspective; - Strong technology, software, and hardware skills including the use of Word, Excel, Outlook, PowerPoint, internet, etc.; - Demonstrated ability to independently determine priorities, coordinate, execute and evaluate multiple projects, and meet deadlines; - Excellent interpersonal and communication skills, with a strong ability to maintain a cooperative work environment and handle a broad, higher range of interpersonal contacts that may include confidential and sensitive information; - Demonstrated proficiency in writing skills, English grammar, punctuation and spelling, and the ability to draft and compose correspondence and standard reports. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 02/06/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Academic & Event Scheduling Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Academic Resources Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,600 to $6,200 per month ($67,200 to $74,400 annually) Salary is commensurate with experience. Position Summary* Provide high level of academic analysis and administrative support for the Academic Scheduling Unit. The incumbent primarily responsible for academic, cohorts/programs, event scheduling and all duties pertinent to the production of the class schedule. The incumbent provides administrative analysis for planning, processing, organizing, and facilitating production of annually published online class schedules for the Fall, Spring, and Summer terms. The incumbent will work in close collaboration with entities within Academic Affairs, Information Technology Services, Academic Technology, Facilities & Service Enterprises, and across SF State and with external entities, as part of maintaining the scheduling system and facilitating the provision of information. Position Information Operations Planning, Scheduling and Oversight - Act as trouble-shooter/resource person during schedule building process. Ability to effectively develop and clarify class schedule related policies and procedure to college offices including presenting ideas and solutions. - Audit scheduling data throughout the process. Provide and direct necessary maintenance of the on-line information that is input by department users. Notify the college contacts of inconsistencies and facilitate modifications to data irregularities. Monitor the usability of existing audit reports and recommended develops new reports when needed. Provide quality control of user input. - Collaborate with the Curriculum Office to stay current with the changes being made to the master course data. - Perform quality assurance audits for class schedule data entry errors and update course attribute changes to scheduled courses per curriculum office. - Maintain and update the system specific rules and procedures required for the operation of the class scheduling process. - Implement the standard time blocks policy and apply exceptions to standard time block policy as per Course Review Committee (CRC) - Schedule and maintain cohorts/programs support by Academic Resources such as Metro Academy, American Language Institute, International Student, etc. - Process and maintain events and special room request from Housing, Dining & Conference Services - Ability to provide lead work direction and train others. - Ability to apply good judgment and develop new approaches and systematic solutions to address complex problems in all areas, including university restructuring and system conversion. - Excellent project management skills and superior knowledge of the Campus Solutions curriculum tables. Update Campus Solutions data and maintain all scheduling data in 25Live. Programs & System Coordination - Troubleshoot and route Campus Solutions questions to appropriate group. - Assist with coding sections for augmentation as directed by Associate Vice President, Academic Resources and Academic Scheduling Coordinator. - Work with Fiscal Affairs and Curriculum Planning to maintain, review and audit Category III Fees. - Coordinate and code registration edits in preparation for student registration. - Provide class schedule data and perform space searches for class relocations in the event the Emergency Operations Center (EOC) is activated that impact of classroom space. - Collaborate with Academic Technology, Facilities and colleges to facilitate classroom renovation. - Create and maintain documentation pertain to the class schedule procedure and process. - Collaborate with other CSU campuses and the Chancellor's Office to identify approaches and best practices related to class schedule. Lead efforts to implement these practices at SF State, when appropriate. Serve as the backfill contact for the 25Live/Schedule25 application for on campus and off campus entities, including various campus users and the application vendor. Serve as the backfill in maintaining the Academic Resources/Academic Scheduling website. Initiate ideas and develop links that display current and historical data in accordance with the needs of client units of Academic Resources. Serve as liaison to the AVP of Academic Resources and the Emergency Operations Center. In the event the EOC is activated for an emergency involving the closing of classroom space, provide class schedule related information to assist in relocating the impacted classes to the alternative classrooms. Implement and maintain Category III Course Fees. Other duties as assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Bachelor's Degree and/or a minimum of 4 years of professional experience in an academic environment; - Experience working with colleges, departments and students within a highly diverse and fast-paced environment; - Proven ability to exercise excellent judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures; - Ability to become familiar with and obtain thorough working knowledge of the California State University (CSU) policies and procedures, Title 5, University organizational structures, and the policies that govern them; - Proven ability to assess, formulate and evaluate the impact of recommended or implemented policies from a strategic and operational perspective; - Strong technology, software, and hardware skills including the use of Word, Excel, Outlook, PowerPoint, internet, etc.; - Demonstrated ability to independently determine priorities, coordinate, execute and evaluate multiple projects, and meet deadlines; - Excellent interpersonal and communication skills, with a strong ability to maintain a cooperative work environment and handle a broad, higher range of interpersonal contacts that may include confidential and sensitive information; - Demonstrated proficiency in writing skills, English grammar, punctuation and spelling, and the ability to draft and compose correspondence and standard reports. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 02/06/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco International Airport
San Francisco, California, United States
Introduction Announcement has been reissued to accept additional applications. Applicants who filed during the period of 4/9/19 - 10/21/19 do NOT need to re-apply. Applicants are encouraged to apply as soon as possible as this announcement will remain open until a sufficient candidate pool has been attained. The earliest it may close is 5:00 p.m. on Thursday, February 20, 2020. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Appointment Type Temporary Exempt (TEX) As-Needed, this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. Position Description Under general supervision, performs a variety of manual labor tasks. The essential functions of this position include, but are not limited to, the following: General cleaning, including removing debris from construction, maintenance, wrecking, or repair work Loading and unloading materials, supplies, furniture, and equipment Operating various types of equipment and machinery including pneumatic and/or hand tools, and work safely around construction equipment Mixing and assisting in the application of concrete and asphalt to repair roads and sidewalks Excavating trenches and compacting excavations Cleaning culverts, catch basins, and sewers Stabilizing embankments Clearing obstacles prior to machine mowing Clearing and chipping vegetation, brush, and limbs with chainsaws and weed wackers Clearing firebreaks, watershed roadways, v-ditches, jogging and foot paths, and pipeline rights of way Assisting other trades Installing and maintaining various types of fences Serving as flag operator and setting up traffic barricades and lights or other barriers around work sites (on streets or in other locations) Sweeping streets and sidewalks Applying disinfectants, de-greasers, and herbicides to streets and sidewalks Scrubbing streets, sidewalks, and plazas with a broom or high-pressure water hose Cleaning up illegal dump sites, spills on city streets and sites of accidents Picking up litter and putting debris into bags Removing signs and litter from poles and benches Operating motorized sidewalk sweepers Removing graffiti Assisting in the removal of homeless encampments Completing daily work or field reports and other reports Communicating using radio or other communication system Driving a car or truck to work sites and following route or other maps Assisting craft workers Nature of Work General laborer work requires the ability to lift objects weighing up to 90 pounds and carry them 50 feet and to balance 10-foot pieces of lumber; requires sustained physical effort, frequently under adverse weather conditions and/or disagreeable working conditions, such as working in streets or roads in traffic or in cold or rain or being exposed to feces and urine, raw sewage, used syringes, toxic and hazardous materials, poison oak, poisonous snakes, and insects; confined space entry; and possibly working weekend shifts, nights, and emergency overtime. Minimum Qualifications Experience Three (3) years (6000 hours) of journey-level experience as a general laborer in the construction field. License and Certification Possession of a valid Class C California driver license (must be maintained during employment). Substitution Experience substitution :Completion of a California Division of Apprenticeship Standards (DAS) or United States Department of Labor (DOL) approved apprentice construction laborer program may be substituted for the required experience. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Eric Louie, by telephone at 650-821-2032, or by email at eric.j.louie@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Custom Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation here . Terms of Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Issued: 04/10/19; Reissued: 09/04/19, 1/23/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 095698 AIR/EL/650-821-2032 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: Continuous
Jan 24, 2020
Variable Shift
Introduction Announcement has been reissued to accept additional applications. Applicants who filed during the period of 4/9/19 - 10/21/19 do NOT need to re-apply. Applicants are encouraged to apply as soon as possible as this announcement will remain open until a sufficient candidate pool has been attained. The earliest it may close is 5:00 p.m. on Thursday, February 20, 2020. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Appointment Type Temporary Exempt (TEX) As-Needed, this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. Position Description Under general supervision, performs a variety of manual labor tasks. The essential functions of this position include, but are not limited to, the following: General cleaning, including removing debris from construction, maintenance, wrecking, or repair work Loading and unloading materials, supplies, furniture, and equipment Operating various types of equipment and machinery including pneumatic and/or hand tools, and work safely around construction equipment Mixing and assisting in the application of concrete and asphalt to repair roads and sidewalks Excavating trenches and compacting excavations Cleaning culverts, catch basins, and sewers Stabilizing embankments Clearing obstacles prior to machine mowing Clearing and chipping vegetation, brush, and limbs with chainsaws and weed wackers Clearing firebreaks, watershed roadways, v-ditches, jogging and foot paths, and pipeline rights of way Assisting other trades Installing and maintaining various types of fences Serving as flag operator and setting up traffic barricades and lights or other barriers around work sites (on streets or in other locations) Sweeping streets and sidewalks Applying disinfectants, de-greasers, and herbicides to streets and sidewalks Scrubbing streets, sidewalks, and plazas with a broom or high-pressure water hose Cleaning up illegal dump sites, spills on city streets and sites of accidents Picking up litter and putting debris into bags Removing signs and litter from poles and benches Operating motorized sidewalk sweepers Removing graffiti Assisting in the removal of homeless encampments Completing daily work or field reports and other reports Communicating using radio or other communication system Driving a car or truck to work sites and following route or other maps Assisting craft workers Nature of Work General laborer work requires the ability to lift objects weighing up to 90 pounds and carry them 50 feet and to balance 10-foot pieces of lumber; requires sustained physical effort, frequently under adverse weather conditions and/or disagreeable working conditions, such as working in streets or roads in traffic or in cold or rain or being exposed to feces and urine, raw sewage, used syringes, toxic and hazardous materials, poison oak, poisonous snakes, and insects; confined space entry; and possibly working weekend shifts, nights, and emergency overtime. Minimum Qualifications Experience Three (3) years (6000 hours) of journey-level experience as a general laborer in the construction field. License and Certification Possession of a valid Class C California driver license (must be maintained during employment). Substitution Experience substitution :Completion of a California Division of Apprenticeship Standards (DAS) or United States Department of Labor (DOL) approved apprentice construction laborer program may be substituted for the required experience. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Eric Louie, by telephone at 650-821-2032, or by email at eric.j.louie@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Custom Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation here . Terms of Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Issued: 04/10/19; Reissued: 09/04/19, 1/23/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 095698 AIR/EL/650-821-2032 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: Continuous
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Medical Assistant w/ CPT-1 Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Student Health Services provides basic care for acute and chronic problems, promotes health awareness, educates students about preventive care, disease management and therapeutic choices, and helps students develop the skills to manage their own health. The mission of SF State Student Health Services (SHS) is to provide accessible and cost-effective quality medical care for all registered students at SF State. SHS strives to work with students to enhance lifelong health and wellness, facilitate retention and graduation, and to reduce systematic health disparities related to human and cultural diversity. By providing accessible quality health care services, SHS strives to create an environment for all students to learn the skills to manage their own health and become informed future health care consumers. The primary goal of the is to serve SF State students to the best of the Student Health Services' capabilities. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,200 to $4,600 per month ($50,400 to $55,200 annually) Salary is commensurate with experience. Position Summary* The Medical Assistant (MA) is a patient caregiver who, under the general supervision of the Clinic Manager and the medical supervision of Student Health Services' (SHS) doctors, is responsible for direct and indirect patient care activities including phlebotomy and Clinical Laboratory Improvement Amendments (CLIA) waived laboratory testing. The MA also helps maintain efficient and effective workflow to ensure high quality health care. Position Information Clinical Support Duties - Refers to patient's charts and/or Electronic Medical Records (EMR) to obtain orders to initiate authorized patient care or testing; - Assists in maintaining the SHS Clinic and SHS CLIA waived Lab in state of preparedness by performing the basic infection control practices of cleaning and sanitizing work surfaces, performing regular equipment maintenance checks, maintaining inventory, and regularly ordering and restocking with appropriate supplies, and materials used in the SHS clinic and SHS laboratory; - Ensures applicable equipment is operating at required temperatures and humidity; - Measures and records objective data (i.e. vital signs, height, weight, vision, hearing tests) in patient record as determined by nature of visit or as directed by clinician; - Prepares examining room and patient for type of examination to be performed, including set-up and clean-up of examining room and patient, using basic infection control practices, universal precautions and aseptic techniques; - Assists clinicians with minor surgical procedures; includes proper set-up, clean-up and patient preparation; - Assists clinicians with specialized procedures and treatments (i.e. casting, ear irrigation, suture removal, dressing change), including proper set-up, clean-up and patient preparation; - Performs EKG's as ordered by the clinician; - Chaperones providers as needed; - With advanced training and competency testing, may administer medications by intradermal, subcutaneous or intramuscular injections, perform skin tests and measure/ describe skin test reactions per established protocols; - Assists disabled students with personal care; - Maintains accurate recordkeeping of lot numbers, expiration dates and control logs required for compliance with SHS protocols and regulatoiy agencies; - With training and current CPT I certificate may perform skin punctures and venipunctures within the SHS when ordered by Iicensed providers; - Follows Pre-collection Collection, and Post-collection procedures including compliance with SHS Exposure Control Plan requirements to collect, process and label clinical specimens including phlebotomy specimens; - Processes and prepares clinical specimens for transfer to reference laboratory; - With specific training and current SHS document of competency performs CLIA-Waived tests ordered by SHS physician or other licensed practitioners; - Performs CLIA-waived testing and CLIA-waived control specimen testing per SHS protocols and test manufacturer's instructions; and - Operates a variety of clinical and laboratory equipment including equipment for CLIA-waived testing. Clerical Duties - Documents medical history and examination findings including vital signs as required by SHS protocols in SHS EMR software system; - Documents CLIA- waived testing results and control results in clinic practice management software program; - Performs laboratory administrative and clerical functions, including patient record-keeping and the preparation and transmission of specimen documentation; - Maintains accurate records of lot numbers, expiration dates, control logs, Daily Communication Error Exception Logs, Lab Outstanding Test logs, follow up documentation and resolution forms for compliance with SHS protocols and applicable regulations; - Maintains daily refrigerator and freezer logs; - Maintains daily, weekly and monthly SHS Clinic checklists; - Documents errors and/ or problems in SHS Incident Reporting process; - Assists with effective management of patient flow to clinicians and ancillary services. Communicates with other Health Center staff (providers, nursing support staff, medical records personnel, etc.) to enhance the effectiveness patient flow and is aware of provider's availability at all times; - Prepares instrument packets and trays, sterilizes instruments and other equipment used in clinical areas of the SHS per SHS protocols; - Performs daily, weekly and monthly autoclave performance (temperature, vacuum & biological) testing; and - Maintains logs for compliance with SHS protocols and regulatory agencies. Other Duties as Assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi¿Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Note that percentages noted serve as rough guidelines, and the incumbent will need to demonstrate appropriate flexibility and be prepared to adjust responsibilities on an "as needed" basis in response to changing workplace priorities and constituency demands. Minimum Qualifications* Knowledge: In addition to those of the Clinical Assistant, possess working knowledge of daily clinic operations; aseptic techniques and requirements; uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above; California laws and regulations pertaining to medical assistants. General knowledge of anatomy and physiology appropriate to the duties assigned; understand the potential hazards or complications resulting from administering medications and how to initiate emergency procedures. Abilities: In addition to those of the Clinical Assistant, ability to demonstrate the proper techniques in administering medications in a variety of manners including intramuscular, intradermal, or subcutaneous methods and by inhalation; proper techniques in performing injections and phlebotomy; competency in performing assigned medical technical support services such as the standard tests and limited procedures described above; maintain effective working relationships with practitioners and other health center support staff; and be sensitive to and communicate effectively with diverse patients Education and Training: High school diploma or equivalent or combination of education and experience which provides the required knowledge and abilities. While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: 1. Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR 2. At the discretion of the student health center director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. NOTE: If a Medical Assistant is performing phlebotomy outside the regular scope of practice, appropriate phlebotomy certification may be required by the State of California. Preferred Qualifications - General knowledge of clinic and laboratory operations and equipment; - Working knowledge of aseptic techniques, Bloodborne Pathogens, Needlestick Safety and Prevention and universal precautions to be employed when using needles and other sharps; - Understanding of clinic and laboratory safety and quality assurance practices and procedures; - Working knowledge of CLIA-waived testing procedures, methods, and criteria; - Basic knowledge of medical terminology pertinent to clinic and laboratory operations; - Basic knowledge of CSU, State and Federal information privacy regulations including HIPAA; Understanding of patient confidentiality and the privacy of individually identifiable health information (PHI); - Basic knowledge of applicable laws and regulations pertaining to MA's clinical and clinical laboratory duties; - Effective communication skills; - Possess a high school diploma or equivalent; - Six to 12 month of related experience in a health care setting; - Ability to work tactfully and harmoniously with students, staff and others; - Ability to provide excellent customer service; - Current California Phlebotomy Technician I Certificate (CPT I); - Current Basic Life Support/ Automated External Defibrillator Certificate (CPR/A ED); - Computer skills; ability to use practice management software program, laboratory program, use email and Microsoft Office applications; and - Ability to independently implement routine clerical procedures. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required - Certificate of completion from Medical Assisting School is required; - Current California Phlebotomy Technician I Certificate (CPT I); - Current Basic Life Support / Automated External Defibrillator Certificate (CPR/AED). Environmental/Physical/Special Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 02/05/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Medical Assistant w/ CPT-1 Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Student Health Services provides basic care for acute and chronic problems, promotes health awareness, educates students about preventive care, disease management and therapeutic choices, and helps students develop the skills to manage their own health. The mission of SF State Student Health Services (SHS) is to provide accessible and cost-effective quality medical care for all registered students at SF State. SHS strives to work with students to enhance lifelong health and wellness, facilitate retention and graduation, and to reduce systematic health disparities related to human and cultural diversity. By providing accessible quality health care services, SHS strives to create an environment for all students to learn the skills to manage their own health and become informed future health care consumers. The primary goal of the is to serve SF State students to the best of the Student Health Services' capabilities. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,200 to $4,600 per month ($50,400 to $55,200 annually) Salary is commensurate with experience. Position Summary* The Medical Assistant (MA) is a patient caregiver who, under the general supervision of the Clinic Manager and the medical supervision of Student Health Services' (SHS) doctors, is responsible for direct and indirect patient care activities including phlebotomy and Clinical Laboratory Improvement Amendments (CLIA) waived laboratory testing. The MA also helps maintain efficient and effective workflow to ensure high quality health care. Position Information Clinical Support Duties - Refers to patient's charts and/or Electronic Medical Records (EMR) to obtain orders to initiate authorized patient care or testing; - Assists in maintaining the SHS Clinic and SHS CLIA waived Lab in state of preparedness by performing the basic infection control practices of cleaning and sanitizing work surfaces, performing regular equipment maintenance checks, maintaining inventory, and regularly ordering and restocking with appropriate supplies, and materials used in the SHS clinic and SHS laboratory; - Ensures applicable equipment is operating at required temperatures and humidity; - Measures and records objective data (i.e. vital signs, height, weight, vision, hearing tests) in patient record as determined by nature of visit or as directed by clinician; - Prepares examining room and patient for type of examination to be performed, including set-up and clean-up of examining room and patient, using basic infection control practices, universal precautions and aseptic techniques; - Assists clinicians with minor surgical procedures; includes proper set-up, clean-up and patient preparation; - Assists clinicians with specialized procedures and treatments (i.e. casting, ear irrigation, suture removal, dressing change), including proper set-up, clean-up and patient preparation; - Performs EKG's as ordered by the clinician; - Chaperones providers as needed; - With advanced training and competency testing, may administer medications by intradermal, subcutaneous or intramuscular injections, perform skin tests and measure/ describe skin test reactions per established protocols; - Assists disabled students with personal care; - Maintains accurate recordkeeping of lot numbers, expiration dates and control logs required for compliance with SHS protocols and regulatoiy agencies; - With training and current CPT I certificate may perform skin punctures and venipunctures within the SHS when ordered by Iicensed providers; - Follows Pre-collection Collection, and Post-collection procedures including compliance with SHS Exposure Control Plan requirements to collect, process and label clinical specimens including phlebotomy specimens; - Processes and prepares clinical specimens for transfer to reference laboratory; - With specific training and current SHS document of competency performs CLIA-Waived tests ordered by SHS physician or other licensed practitioners; - Performs CLIA-waived testing and CLIA-waived control specimen testing per SHS protocols and test manufacturer's instructions; and - Operates a variety of clinical and laboratory equipment including equipment for CLIA-waived testing. Clerical Duties - Documents medical history and examination findings including vital signs as required by SHS protocols in SHS EMR software system; - Documents CLIA- waived testing results and control results in clinic practice management software program; - Performs laboratory administrative and clerical functions, including patient record-keeping and the preparation and transmission of specimen documentation; - Maintains accurate records of lot numbers, expiration dates, control logs, Daily Communication Error Exception Logs, Lab Outstanding Test logs, follow up documentation and resolution forms for compliance with SHS protocols and applicable regulations; - Maintains daily refrigerator and freezer logs; - Maintains daily, weekly and monthly SHS Clinic checklists; - Documents errors and/ or problems in SHS Incident Reporting process; - Assists with effective management of patient flow to clinicians and ancillary services. Communicates with other Health Center staff (providers, nursing support staff, medical records personnel, etc.) to enhance the effectiveness patient flow and is aware of provider's availability at all times; - Prepares instrument packets and trays, sterilizes instruments and other equipment used in clinical areas of the SHS per SHS protocols; - Performs daily, weekly and monthly autoclave performance (temperature, vacuum & biological) testing; and - Maintains logs for compliance with SHS protocols and regulatory agencies. Other Duties as Assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi¿Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Note that percentages noted serve as rough guidelines, and the incumbent will need to demonstrate appropriate flexibility and be prepared to adjust responsibilities on an "as needed" basis in response to changing workplace priorities and constituency demands. Minimum Qualifications* Knowledge: In addition to those of the Clinical Assistant, possess working knowledge of daily clinic operations; aseptic techniques and requirements; uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above; California laws and regulations pertaining to medical assistants. General knowledge of anatomy and physiology appropriate to the duties assigned; understand the potential hazards or complications resulting from administering medications and how to initiate emergency procedures. Abilities: In addition to those of the Clinical Assistant, ability to demonstrate the proper techniques in administering medications in a variety of manners including intramuscular, intradermal, or subcutaneous methods and by inhalation; proper techniques in performing injections and phlebotomy; competency in performing assigned medical technical support services such as the standard tests and limited procedures described above; maintain effective working relationships with practitioners and other health center support staff; and be sensitive to and communicate effectively with diverse patients Education and Training: High school diploma or equivalent or combination of education and experience which provides the required knowledge and abilities. While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: 1. Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR 2. At the discretion of the student health center director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. NOTE: If a Medical Assistant is performing phlebotomy outside the regular scope of practice, appropriate phlebotomy certification may be required by the State of California. Preferred Qualifications - General knowledge of clinic and laboratory operations and equipment; - Working knowledge of aseptic techniques, Bloodborne Pathogens, Needlestick Safety and Prevention and universal precautions to be employed when using needles and other sharps; - Understanding of clinic and laboratory safety and quality assurance practices and procedures; - Working knowledge of CLIA-waived testing procedures, methods, and criteria; - Basic knowledge of medical terminology pertinent to clinic and laboratory operations; - Basic knowledge of CSU, State and Federal information privacy regulations including HIPAA; Understanding of patient confidentiality and the privacy of individually identifiable health information (PHI); - Basic knowledge of applicable laws and regulations pertaining to MA's clinical and clinical laboratory duties; - Effective communication skills; - Possess a high school diploma or equivalent; - Six to 12 month of related experience in a health care setting; - Ability to work tactfully and harmoniously with students, staff and others; - Ability to provide excellent customer service; - Current California Phlebotomy Technician I Certificate (CPT I); - Current Basic Life Support/ Automated External Defibrillator Certificate (CPR/A ED); - Computer skills; ability to use practice management software program, laboratory program, use email and Microsoft Office applications; and - Ability to independently implement routine clerical procedures. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required - Certificate of completion from Medical Assisting School is required; - Current California Phlebotomy Technician I Certificate (CPT I); - Current Basic Life Support / Automated External Defibrillator Certificate (CPR/AED). Environmental/Physical/Special Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 02/05/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Per Diem, Medical Assistant w/ CPT-1 SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Student Health Services provides basic care for acute and chronic problems, promotes health awareness, educates students about preventive care, disease management and therapeutic choices, and helps students develop the skills to manage their own health. The mission of SF State Student Health Services (SHS) is to provide accessible and cost-effective quality medical care for all registered students at SF State. SHS strives to work with students to enhance lifelong health and wellness, facilitate retention and graduation, and to reduce systematic health disparities related to human and cultural diversity. By providing accessible quality health care services, SHS strives to create an environment for all students to learn the skills to manage their own health and become informed future health care consumers. The primary goal of the is to serve SF State students to the best of the Student Health Services' capabilities. Appointment Type* This is a temporary appointment that will end on, or before, 12/31/2020. Permanent status cannot be earned in this position. Time Base* Hourly-Intermittent Work Schedule* Date and Time to be arranged. Anticipated Hiring Range* $25 to $34 per hour Salary is commensurate with experience. Position Summary* The Per Diem Medical Assistant (MA), is a patient caregiver who, under the general supervision of the Clinic Manager and the medical supervision of Student Health Services' (SHS) Doctors, is responsible for direct and indirect patient care activities including phlebotomy and Clinical Laboratory Improvement Amendments (CLIA) waived laboratory testing. The MA also helps maintain efficient and effective workflow to ensure high quality health care. Position Information Clinical Support Duties - Refers to patient's charts and/or Electronic Medical Records (EMR) to obtain orders to initiate authorized patient care or testing. - Assists in maintaining the SHS Clinic and SHS CLIA waived Lab in state of preparedness by performing the basic infection control practices of cleaning and sanitizing work surfaces, performing regular equipment maintenance checks, maintaining inventory, and regularly ordering and restocking with appropriate supplies, and materials used in the SHS clinic and SHS laboratory. - Ensures applicable equipment is operating at required temperatures and humidity. - Measures and records objective data (i.e. vital signs, height, weight, vision, hearing tests) in patient record as determined by nature of visit or as directed by clinician. - Prepares examining room and patient for type of examination to be performed, including set-up and clean-up of examining room and patient, using basic infection control practices, universal precautions and aseptic techniques. - Assists clinicians with minor surgical procedures; includes proper set-up, clean-up and patient preparation. - Assists clinicians with specialized procedures and treatments (i.e. casting, ear irrigation, suture removal, dressing change), including proper set-up, clean-up and patient preparation. - Performs EKG's as ordered by the clinician. - Chaperones providers as needed. - With advanced training and competency testing, may administer medications by intradermal, subcutaneous or intramuscular injections, perform skin tests and measure/ describe skin test reactions per established protocols. - Assists disabled students with personal care. - Maintains accurate recordkeeping of lot numbers, expiration dates and control logs required for compliance with SHS protocols and regulatoiy agencies. - With training and current CPT I certificate may perform skin punctures and venipunctures within the SHS when ordered by Iicensed providers. - Follows Pre-collection Collection, and Post-collection procedures including compliance with SHS Exposure Control Plan requirements to collect, process and label clinical specimens including phlebotomy specimens. - Processes and prepares clinical specimens for transfer to reference laboratory. - With specific training and current SHS document of competency performs CLIA-Waived tests ordered by SHS physician or other licensed practitioners. - Performs CLIA-waived testing and CLIA-waived control specimen testing per SHS protocols and test manufacturer's instructions. - Operates a variety of clinical and laboratory equipment including equipment for CLIA-waived testing. Clerical Duties - Documents medical history and examination findings including vital signs as required by SHS protocols in SHS EMR software system. - Documents CLIA- waived testing results and control results in clinic practice management software program. - Performs laboratory administrative and clerical functions, including patient record-keeping and the preparation and transmission of specimen documentation. - Maintains accurate records of lot numbers, expiration dates, control logs, Daily Communication Error Exception Logs, Lab Outstanding Test logs, follow up documentation and resolution forms for compliance with SHS protocols and applicable regulations. - Maintains daily refrigerator and freezer logs. - Maintains daily, weekly and monthly SHS Clinic checklists. - Documents errors and/ or problems in SHS Incident Reporting process. - Assists with effective management of patient flow to clinicians and ancillary services. - Communicates with other Health Center staff (providers, nursing support staff, medical records personnel, etc.) to enhance the effectiveness patient flow and is aware of provider's availability at all times. - Prepares instrument packets and trays, sterilizes instruments and other equipment used in clinical areas of the SHS per SHS protocols. - Performs daily, weekly and monthly autoclave performance (temperature, vacuum & biological) testing. - Maintains logs for compliance with SHS protocols and regulatory agencies. Other Duties as Assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Knowledge: In addition to those of the Clinical Assistant, possess working knowledge of daily clinic operations; aseptic techniques and requirements; uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above; California laws and regulations pertaining to medical assistants. General knowledge of anatomy and physiology appropriate to the duties assigned; understand the potential hazards or complications resulting from administering medications and how to initiate emergency procedures. Abilities: In addition to those of the Clinical Assistant, ability to demonstrate the proper techniques in administering medications in a variety of manners including intramuscular, intradermal, or subcutaneous methods and by inhalation; proper techniques in performing injections and phlebotomy; competency in performing assigned medical technical support services such as the standard tests and limited procedures described above; maintain effective working relationships with practitioners and other health center support staff; and be sensitive to and communicate effectively with diverse patients Education and Training: High school diploma or equivalent or combination of education and experience which provides the required knowledge and abilities. While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: 1. Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR 2. At the discretion of the student health center director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. NOTE: If a Medical Assistant is performing phlebotomy outside the regular scope of practice, appropriate phlebotomy certification may be required by the State of California. Preferred Qualifications - General knowledge of clinic and laboratory operations and equipment. - Working knowledge of aseptic techniques, Bloodborne Pathogens, Needlestick Safety and Prevention and universal precautions to be employed when using needles and other sharps. - Understanding of clinic and laboratory safety and quality assurance practices and procedures. - Working knowledge of CLIA-waived testing procedures, methods, and criteria. - Basic knowledge of medical terminology pertinent to clinic and laboratory operations. - Basic knowledge of CSU, State and Federal information privacy regulations including HIPAA. Understanding of patient confidentiality and the privacy of individually identifiable health information (PHI). - Basic knowledge of applicable laws and regulations pertaining to MA's clinical and clinical laboratory duties. - Effective communication skills. - Possess a high school diploma or equivalent. - Six to 12 month of related experience in a health care setting. - Ability to work tactfully and harmoniously with students, staff and others. - Ability to provide excellent customer service. - Current California Phlebotomy Technician I Certificate (CPT I). - Current Basic Life Support/ Automated External Defibrillator Certificate (CPR/A ED). - Computer skills; ability to use practice management software program, laboratory program, use email and Microsoft Office applications. - Ability to independently implement routine clerical procedures. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required - Certificate of completion from Medical Assisting School is required; - Current California Phlebotomy Technician I Certificate (CPT I); - Current Basic Life Support / Automated External Defibrillator Certificate (CPR/AED). Environmental/Physical/Special Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 02/05/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Per Diem, Medical Assistant w/ CPT-1 SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Student Health Services provides basic care for acute and chronic problems, promotes health awareness, educates students about preventive care, disease management and therapeutic choices, and helps students develop the skills to manage their own health. The mission of SF State Student Health Services (SHS) is to provide accessible and cost-effective quality medical care for all registered students at SF State. SHS strives to work with students to enhance lifelong health and wellness, facilitate retention and graduation, and to reduce systematic health disparities related to human and cultural diversity. By providing accessible quality health care services, SHS strives to create an environment for all students to learn the skills to manage their own health and become informed future health care consumers. The primary goal of the is to serve SF State students to the best of the Student Health Services' capabilities. Appointment Type* This is a temporary appointment that will end on, or before, 12/31/2020. Permanent status cannot be earned in this position. Time Base* Hourly-Intermittent Work Schedule* Date and Time to be arranged. Anticipated Hiring Range* $25 to $34 per hour Salary is commensurate with experience. Position Summary* The Per Diem Medical Assistant (MA), is a patient caregiver who, under the general supervision of the Clinic Manager and the medical supervision of Student Health Services' (SHS) Doctors, is responsible for direct and indirect patient care activities including phlebotomy and Clinical Laboratory Improvement Amendments (CLIA) waived laboratory testing. The MA also helps maintain efficient and effective workflow to ensure high quality health care. Position Information Clinical Support Duties - Refers to patient's charts and/or Electronic Medical Records (EMR) to obtain orders to initiate authorized patient care or testing. - Assists in maintaining the SHS Clinic and SHS CLIA waived Lab in state of preparedness by performing the basic infection control practices of cleaning and sanitizing work surfaces, performing regular equipment maintenance checks, maintaining inventory, and regularly ordering and restocking with appropriate supplies, and materials used in the SHS clinic and SHS laboratory. - Ensures applicable equipment is operating at required temperatures and humidity. - Measures and records objective data (i.e. vital signs, height, weight, vision, hearing tests) in patient record as determined by nature of visit or as directed by clinician. - Prepares examining room and patient for type of examination to be performed, including set-up and clean-up of examining room and patient, using basic infection control practices, universal precautions and aseptic techniques. - Assists clinicians with minor surgical procedures; includes proper set-up, clean-up and patient preparation. - Assists clinicians with specialized procedures and treatments (i.e. casting, ear irrigation, suture removal, dressing change), including proper set-up, clean-up and patient preparation. - Performs EKG's as ordered by the clinician. - Chaperones providers as needed. - With advanced training and competency testing, may administer medications by intradermal, subcutaneous or intramuscular injections, perform skin tests and measure/ describe skin test reactions per established protocols. - Assists disabled students with personal care. - Maintains accurate recordkeeping of lot numbers, expiration dates and control logs required for compliance with SHS protocols and regulatoiy agencies. - With training and current CPT I certificate may perform skin punctures and venipunctures within the SHS when ordered by Iicensed providers. - Follows Pre-collection Collection, and Post-collection procedures including compliance with SHS Exposure Control Plan requirements to collect, process and label clinical specimens including phlebotomy specimens. - Processes and prepares clinical specimens for transfer to reference laboratory. - With specific training and current SHS document of competency performs CLIA-Waived tests ordered by SHS physician or other licensed practitioners. - Performs CLIA-waived testing and CLIA-waived control specimen testing per SHS protocols and test manufacturer's instructions. - Operates a variety of clinical and laboratory equipment including equipment for CLIA-waived testing. Clerical Duties - Documents medical history and examination findings including vital signs as required by SHS protocols in SHS EMR software system. - Documents CLIA- waived testing results and control results in clinic practice management software program. - Performs laboratory administrative and clerical functions, including patient record-keeping and the preparation and transmission of specimen documentation. - Maintains accurate records of lot numbers, expiration dates, control logs, Daily Communication Error Exception Logs, Lab Outstanding Test logs, follow up documentation and resolution forms for compliance with SHS protocols and applicable regulations. - Maintains daily refrigerator and freezer logs. - Maintains daily, weekly and monthly SHS Clinic checklists. - Documents errors and/ or problems in SHS Incident Reporting process. - Assists with effective management of patient flow to clinicians and ancillary services. - Communicates with other Health Center staff (providers, nursing support staff, medical records personnel, etc.) to enhance the effectiveness patient flow and is aware of provider's availability at all times. - Prepares instrument packets and trays, sterilizes instruments and other equipment used in clinical areas of the SHS per SHS protocols. - Performs daily, weekly and monthly autoclave performance (temperature, vacuum & biological) testing. - Maintains logs for compliance with SHS protocols and regulatory agencies. Other Duties as Assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Knowledge: In addition to those of the Clinical Assistant, possess working knowledge of daily clinic operations; aseptic techniques and requirements; uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above; California laws and regulations pertaining to medical assistants. General knowledge of anatomy and physiology appropriate to the duties assigned; understand the potential hazards or complications resulting from administering medications and how to initiate emergency procedures. Abilities: In addition to those of the Clinical Assistant, ability to demonstrate the proper techniques in administering medications in a variety of manners including intramuscular, intradermal, or subcutaneous methods and by inhalation; proper techniques in performing injections and phlebotomy; competency in performing assigned medical technical support services such as the standard tests and limited procedures described above; maintain effective working relationships with practitioners and other health center support staff; and be sensitive to and communicate effectively with diverse patients Education and Training: High school diploma or equivalent or combination of education and experience which provides the required knowledge and abilities. While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: 1. Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR 2. At the discretion of the student health center director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. NOTE: If a Medical Assistant is performing phlebotomy outside the regular scope of practice, appropriate phlebotomy certification may be required by the State of California. Preferred Qualifications - General knowledge of clinic and laboratory operations and equipment. - Working knowledge of aseptic techniques, Bloodborne Pathogens, Needlestick Safety and Prevention and universal precautions to be employed when using needles and other sharps. - Understanding of clinic and laboratory safety and quality assurance practices and procedures. - Working knowledge of CLIA-waived testing procedures, methods, and criteria. - Basic knowledge of medical terminology pertinent to clinic and laboratory operations. - Basic knowledge of CSU, State and Federal information privacy regulations including HIPAA. Understanding of patient confidentiality and the privacy of individually identifiable health information (PHI). - Basic knowledge of applicable laws and regulations pertaining to MA's clinical and clinical laboratory duties. - Effective communication skills. - Possess a high school diploma or equivalent. - Six to 12 month of related experience in a health care setting. - Ability to work tactfully and harmoniously with students, staff and others. - Ability to provide excellent customer service. - Current California Phlebotomy Technician I Certificate (CPT I). - Current Basic Life Support/ Automated External Defibrillator Certificate (CPR/A ED). - Computer skills; ability to use practice management software program, laboratory program, use email and Microsoft Office applications. - Ability to independently implement routine clerical procedures. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required - Certificate of completion from Medical Assisting School is required; - Current California Phlebotomy Technician I Certificate (CPT I); - Current Basic Life Support / Automated External Defibrillator Certificate (CPR/AED). Environmental/Physical/Special Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 02/05/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Custodian SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.5) Work Schedule* Monday to Friday; 4 a.m. to 8 a.m. Anticipated Hiring Range* $1,350.00 per month ($16,200.00 annually) @ Time Base of (0.5) $2,700.00 per month ($32,400.00 annually) @ Time Base of (1.0) Salary is commensurate with experience. Position Summary* Under direct supervision, the custodian's primary responsibility is to maintain all campus buildings in an acceptable cleanliness, to clean and sanitize assigned areas, restroom facilities, common/public spaces. Work includes sweeping, mopping, waxing and polishing floors, shampooing and vacuuming carpets, cleaning windows and glass surfaces as directed, removal of trash from buildings and rearranging furniture in classrooms as directed. Position Information Sweep, scrub, mop, wax and polish floors, clean classrooms and laboratories, shops, and locker rooms. Unlock doors. Safeguard buildings and equipment from unauthorized use. Empty wastebaskets, and remove trash and empty recycling containers. Assist faculty and students in moving tables, chairs and other furniture in classrooms, and auditoriums and in assisting in setting up and preparing for athletic events, assemblies and graduation exercises. In addition to that, staff and faculty offices will be cleaned according to schedule. Window washing (interior) on all floors, exterior first floor only and other designated areas. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Abilities: Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; operate and care for custodial equipment and supplies applicable to the position; use custodial systems such as those used to track work orders and two-way radios for communication; observe safety requirements and safe work practices and methods as required; perform work involving regular physical activity; and establish and maintain cooperative work relationships. Some positions may require ability to move up to 50 pounds. Preferred Qualifications - General knowledge of methods, materials, chemicals and equipment used in custodial services. -Experience in custodial or commercial housekeeping and experience working in educational facility. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Possess a valid California Driver's License; comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business. Environmental/Physical/Special Must be able to move up to 50 pounds and be able to use cleaning chemicals frequently; may be required to wear distinctive work clothing provided by the University. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Custodian SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.5) Work Schedule* Monday to Friday; 4 a.m. to 8 a.m. Anticipated Hiring Range* $1,350.00 per month ($16,200.00 annually) @ Time Base of (0.5) $2,700.00 per month ($32,400.00 annually) @ Time Base of (1.0) Salary is commensurate with experience. Position Summary* Under direct supervision, the custodian's primary responsibility is to maintain all campus buildings in an acceptable cleanliness, to clean and sanitize assigned areas, restroom facilities, common/public spaces. Work includes sweeping, mopping, waxing and polishing floors, shampooing and vacuuming carpets, cleaning windows and glass surfaces as directed, removal of trash from buildings and rearranging furniture in classrooms as directed. Position Information Sweep, scrub, mop, wax and polish floors, clean classrooms and laboratories, shops, and locker rooms. Unlock doors. Safeguard buildings and equipment from unauthorized use. Empty wastebaskets, and remove trash and empty recycling containers. Assist faculty and students in moving tables, chairs and other furniture in classrooms, and auditoriums and in assisting in setting up and preparing for athletic events, assemblies and graduation exercises. In addition to that, staff and faculty offices will be cleaned according to schedule. Window washing (interior) on all floors, exterior first floor only and other designated areas. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Abilities: Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; operate and care for custodial equipment and supplies applicable to the position; use custodial systems such as those used to track work orders and two-way radios for communication; observe safety requirements and safe work practices and methods as required; perform work involving regular physical activity; and establish and maintain cooperative work relationships. Some positions may require ability to move up to 50 pounds. Preferred Qualifications - General knowledge of methods, materials, chemicals and equipment used in custodial services. -Experience in custodial or commercial housekeeping and experience working in educational facility. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Possess a valid California Driver's License; comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business. Environmental/Physical/Special Must be able to move up to 50 pounds and be able to use cleaning chemicals frequently; may be required to wear distinctive work clothing provided by the University. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Pre-Health Professions Fiscal Support Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* HPAC, College of Science & Engineering Appointment Type* Temporary CSUEU position: This will be a one year temporary appointment, which may end on or before the projected temporary appointment end date. Permanent status may be earned in this position if it is renewed for four years without a break in service in accordance with collective bargaining agreement provisions. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 a.m. to 5:00 p.m. Anticipated Hiring Range* $3,641 to $4,000 per month ($43,692 to $48,000 annually) Salary is commensurate with experience. Position Summary* Maintains the Health Professions Letter Forwarding Service, processes hiring paperwork, purchasing, and accounting/budgeting for the Pre-Health Professions and Pre-Nursing Post-Bac Certificate Programs (collectively referred to as the PHPCP) in the College of Science & Engineering (CoSE). Staff will work under the general supervision of the PHPCP Director Position Information - Entry-level fiscal and administrative support for the College of Science & Engineering. - Maintaining and submitting fiscal records for P-Card purchases, Honoraria, Travel and Hospitality reimbursements for the PHPCP. - Assisting in processing hiring paperwork for instructors and temporary staff. - Maintaining Health Professions Letter Forwarding Service by collecting information from students and evaluators, maintaining records of confidential letters and forwarding the letters as requested. - Coordinating and maintaining payroll records. - Answering telephones, responding to emails, routing inquiries. - Assisting in maintaining program website. - Other duties as assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Completion of a high school program or its equivalent and some experience in an office environment. - Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. - Completion of a high school program or its equivalent and some experience in an office environment. - Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. - Working knowledge of budget policies and procedures. - Thorough mastery of English grammar, spelling, and punctuation. - Demonstrated competence in communicating effectively, both orally and in writing. - Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. - Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. - Ability to interpret and apply policies and procedures independently and use judgement and discretion to act when precedents do not exist. - Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area. - Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. - Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. - Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. - Ability to draft and compose correspondence and effectively write and present own reports. - Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. - Ability to use negotiation and persuasion skills to achieve results and expedite projects. - Establish and maintain cooperative working relationships with colleagues. - Handle confidential information in a manner consistent with FERPA regulations. Preferred Qualifications - Completion of undergraduate degree or equivalent. - General knowledge of PHPCP structure, policies and procedures. - Detailed knowledge of letter collection system software such as veCollect and Interfolio. - Detailed knowledge of health professional schools¿ application evaluator portals such as AMCAS and LiaisonCAS. - Strong understanding of budgeting and accounting practices. - Strong understanding of SF State hiring practices. - General knowledge of the admissions policies and practices of health professional schools. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special - Sit and work at a desk. - Work with a computer. - Ability to work in a shared office without windows. - Ability to lift boxes up to 50 lbs. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/30/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Pre-Health Professions Fiscal Support Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* HPAC, College of Science & Engineering Appointment Type* Temporary CSUEU position: This will be a one year temporary appointment, which may end on or before the projected temporary appointment end date. Permanent status may be earned in this position if it is renewed for four years without a break in service in accordance with collective bargaining agreement provisions. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 a.m. to 5:00 p.m. Anticipated Hiring Range* $3,641 to $4,000 per month ($43,692 to $48,000 annually) Salary is commensurate with experience. Position Summary* Maintains the Health Professions Letter Forwarding Service, processes hiring paperwork, purchasing, and accounting/budgeting for the Pre-Health Professions and Pre-Nursing Post-Bac Certificate Programs (collectively referred to as the PHPCP) in the College of Science & Engineering (CoSE). Staff will work under the general supervision of the PHPCP Director Position Information - Entry-level fiscal and administrative support for the College of Science & Engineering. - Maintaining and submitting fiscal records for P-Card purchases, Honoraria, Travel and Hospitality reimbursements for the PHPCP. - Assisting in processing hiring paperwork for instructors and temporary staff. - Maintaining Health Professions Letter Forwarding Service by collecting information from students and evaluators, maintaining records of confidential letters and forwarding the letters as requested. - Coordinating and maintaining payroll records. - Answering telephones, responding to emails, routing inquiries. - Assisting in maintaining program website. - Other duties as assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Completion of a high school program or its equivalent and some experience in an office environment. - Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. - Completion of a high school program or its equivalent and some experience in an office environment. - Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. - Working knowledge of budget policies and procedures. - Thorough mastery of English grammar, spelling, and punctuation. - Demonstrated competence in communicating effectively, both orally and in writing. - Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. - Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. - Ability to interpret and apply policies and procedures independently and use judgement and discretion to act when precedents do not exist. - Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area. - Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. - Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. - Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. - Ability to draft and compose correspondence and effectively write and present own reports. - Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. - Ability to use negotiation and persuasion skills to achieve results and expedite projects. - Establish and maintain cooperative working relationships with colleagues. - Handle confidential information in a manner consistent with FERPA regulations. Preferred Qualifications - Completion of undergraduate degree or equivalent. - General knowledge of PHPCP structure, policies and procedures. - Detailed knowledge of letter collection system software such as veCollect and Interfolio. - Detailed knowledge of health professional schools¿ application evaluator portals such as AMCAS and LiaisonCAS. - Strong understanding of budgeting and accounting practices. - Strong understanding of SF State hiring practices. - General knowledge of the admissions policies and practices of health professional schools. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special - Sit and work at a desk. - Work with a computer. - Ability to work in a shared office without windows. - Ability to lift boxes up to 50 lbs. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/30/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Events & Employer Engagement Specialist Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Career Services & Leadership Development (CSLD) Department Description Career Services & Leadership Development's (CSLD) mission is to equip our diverse student and alumni population with modern resources that assist, guide, and foster their leadership, professional and career advancement. Through advances in technology and with staff ready to go the extra mile, we provide students with tools to take initiative and excel in their future endeavors. We are committed to educating SF State students and alumni through the use of personalized services, resources, and information technology, thereby empowering them to make purposeful academic and career-related decisions with a view to becoming talented professionals. We provide first-rate service in a welcoming, respectful environment. We value and serve a diverse population needing career-related information and experience. We proactively create and maintain partnerships with employers, and with the SF State campus community. We do this by engaging in outreach for the purpose of providing career-related information, programs, workshops, and events. We provide systematic assessment with a view to guiding and encouraging career-related decision- making rooted in ever increasing awareness of self and others. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,500 to $4,750 per month ($54,000 to $57,000 annually) Salary is commensurate with experience. Position Summary* Reporting to the Associate Director, the Events & Employer Engagement Specialist (EEES) provides frontline customer service to employers interested in recruiting at San Francisco State University and oversees signature recruiting events for the Office of Career Services & Leadership Development (CSLD). The incumbent is responsible for enforcing employer recruiting and student conduct policies. The incumbent manages and coordinates signature recruiting events including, but not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, On-Campus Interview Program, and Employer Information Sessions, which involves aspects of scheduling, room reservations, ordering supplies, marketing/outreach, event registration, check-in/out procedures and evaluation. The incumbent maintains full responsibility for managing and approving new employer accounts and job/internship positions within the Handshake platform. The incumbent will assign tasks and train student assistant(s) assigned to area. The incumbent proactively seeks new and innovative methods for providing enhanced services to our employer partners and on-campus recruiters. The incumbent serves on cross-functional center teams, assisting with strategic planning initiatives, and maintaining key liaison relationships with campus constituents. Position Information Employer Engagement - Proactively develop and implement strategies designed to increase employment opportunities for university students and graduates; - Strategically identify and build relationships with regional, state, national, and international employers for recruitment of university students and alumni; - Work with employers to develop marketing strategies for enhancement of employer presence on campus, which includes, but not limited to: campus recruitment, job postings, internships, career fairs, and class/organization presentations; - Collaborate with faculty/staff to increase employment opportunities for students; - Facilitate relationships between employers and the university community, including students, faculty, staff, alumni association, foundation, etc.; - Collaborate with supervisor to create, revise and enforce recruiting policies, ensure timely approvals of all positions and employer registrations in Handshake; - Actively communicate concerns or requests for additional information to employers on a consistent basis; - Consult supervisor on employers of concern and student violations; - Promote positive employer relationships and assist employers in setting up Handshake profile; contact employers by phone or email; host and/or visit local businesses, government, and organizations to develop opportunities; and - Maintain up-to-date knowledge of recruiting and market trends to share regularly with all staff members. Signature Recruiting Event Coordination - Work closely with supervisor to plan, coordinate, promote, advertise, and market all aspects of major, campus-wide career and department events; - Oversee logistical planning of major campus-wide, all-major career and department events including, but not limited to, the Fall and Spring Part-Time Job Fairs, Graduate and Professional School Fair, Fall and Spring Career Fairs; - Manage all aspects of the On-Campus Interviewing (OCI) program in Handshake; - Ensure that the On-Campus Interview program is ready for each recruiting cycle by ensuring all web and email content is accurate and up-to-date; - Collaborate with supervisor, CSLD Director and staff to create, customize, and execute employer/alumni/student events as needed; - Coordinate department participation in programs and events including, but not limited to, New Student Orientation, Welcome Days, student life events, and special tabling events; and - Work collaboratively with other department staff in planning specialized events. Data Collection & Satisfaction Surveys - Collaborate with supervisor and staff to create, collect, analyze, and present program data; - Use trends and assessment data to conceptualize, propose, and initiate new and innovative solutions to best engage with employers, manage events, and reach departmental goals; - Research the SF Bay Area market to identify new employment market niches and opportunities to meet the needs of SF State students; - Update and maintain employer database; and - Perform employer satisfaction surveys. Training, Marketing and Advertising - Oversee the development and maintain the currency of promotional and marketing collateral and web content related to programs, events, employment, and employment services for employers, students, and alumni; - Provide training to employers and students to effectively use the Handshake platform; - Participate actively in various local, state, regional, and national organizations such as chambers of commerce, societies of human resource management, NACE, alumni chapters, etc. Other Duties as Assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge or policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investing and analyzing problems with a broad administrative impact and implications. - Demonstrate ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Bachelor's degree, or an equivalent combination of education and experience in the preferred areas of study to include business, marketing and communications; - Professional demeanor and customer-focused approach; - Must have strong written and verbal communication skills in order to establish and maintain working relationships with students, employers and the office/campus community; - Able to compile, write and present reports; - Demonstrated experience in day-to-day administration, evaluation and improvement of programs, preferably in a university environment or business perspective; - Experience with databases - including data entry, records management and reporting - is essential; - Requires competency in the following computer programs: Microsoft Windows, Word, Excel and PowerPoint; - Capable of working under pressure to meet deadlines and to handle multiple tasks and projects simultaneously; - Attention to detail; - Strong communication skills for communicating processes and policies; - Strong phone and e-mail etiquette; - Outstanding customer service skills to meet the needs of students, employers and SFSU staff; - Ability to develop and maintain effective professional relationships; - Strong initiative and ability to work independently; and - Ability to communicate effectively with a diverse student population. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career Services & Leadership Development and the Student Affairs & Enrollment Management cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications will begin on 01/30/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Events & Employer Engagement Specialist Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Career Services & Leadership Development (CSLD) Department Description Career Services & Leadership Development's (CSLD) mission is to equip our diverse student and alumni population with modern resources that assist, guide, and foster their leadership, professional and career advancement. Through advances in technology and with staff ready to go the extra mile, we provide students with tools to take initiative and excel in their future endeavors. We are committed to educating SF State students and alumni through the use of personalized services, resources, and information technology, thereby empowering them to make purposeful academic and career-related decisions with a view to becoming talented professionals. We provide first-rate service in a welcoming, respectful environment. We value and serve a diverse population needing career-related information and experience. We proactively create and maintain partnerships with employers, and with the SF State campus community. We do this by engaging in outreach for the purpose of providing career-related information, programs, workshops, and events. We provide systematic assessment with a view to guiding and encouraging career-related decision- making rooted in ever increasing awareness of self and others. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,500 to $4,750 per month ($54,000 to $57,000 annually) Salary is commensurate with experience. Position Summary* Reporting to the Associate Director, the Events & Employer Engagement Specialist (EEES) provides frontline customer service to employers interested in recruiting at San Francisco State University and oversees signature recruiting events for the Office of Career Services & Leadership Development (CSLD). The incumbent is responsible for enforcing employer recruiting and student conduct policies. The incumbent manages and coordinates signature recruiting events including, but not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, On-Campus Interview Program, and Employer Information Sessions, which involves aspects of scheduling, room reservations, ordering supplies, marketing/outreach, event registration, check-in/out procedures and evaluation. The incumbent maintains full responsibility for managing and approving new employer accounts and job/internship positions within the Handshake platform. The incumbent will assign tasks and train student assistant(s) assigned to area. The incumbent proactively seeks new and innovative methods for providing enhanced services to our employer partners and on-campus recruiters. The incumbent serves on cross-functional center teams, assisting with strategic planning initiatives, and maintaining key liaison relationships with campus constituents. Position Information Employer Engagement - Proactively develop and implement strategies designed to increase employment opportunities for university students and graduates; - Strategically identify and build relationships with regional, state, national, and international employers for recruitment of university students and alumni; - Work with employers to develop marketing strategies for enhancement of employer presence on campus, which includes, but not limited to: campus recruitment, job postings, internships, career fairs, and class/organization presentations; - Collaborate with faculty/staff to increase employment opportunities for students; - Facilitate relationships between employers and the university community, including students, faculty, staff, alumni association, foundation, etc.; - Collaborate with supervisor to create, revise and enforce recruiting policies, ensure timely approvals of all positions and employer registrations in Handshake; - Actively communicate concerns or requests for additional information to employers on a consistent basis; - Consult supervisor on employers of concern and student violations; - Promote positive employer relationships and assist employers in setting up Handshake profile; contact employers by phone or email; host and/or visit local businesses, government, and organizations to develop opportunities; and - Maintain up-to-date knowledge of recruiting and market trends to share regularly with all staff members. Signature Recruiting Event Coordination - Work closely with supervisor to plan, coordinate, promote, advertise, and market all aspects of major, campus-wide career and department events; - Oversee logistical planning of major campus-wide, all-major career and department events including, but not limited to, the Fall and Spring Part-Time Job Fairs, Graduate and Professional School Fair, Fall and Spring Career Fairs; - Manage all aspects of the On-Campus Interviewing (OCI) program in Handshake; - Ensure that the On-Campus Interview program is ready for each recruiting cycle by ensuring all web and email content is accurate and up-to-date; - Collaborate with supervisor, CSLD Director and staff to create, customize, and execute employer/alumni/student events as needed; - Coordinate department participation in programs and events including, but not limited to, New Student Orientation, Welcome Days, student life events, and special tabling events; and - Work collaboratively with other department staff in planning specialized events. Data Collection & Satisfaction Surveys - Collaborate with supervisor and staff to create, collect, analyze, and present program data; - Use trends and assessment data to conceptualize, propose, and initiate new and innovative solutions to best engage with employers, manage events, and reach departmental goals; - Research the SF Bay Area market to identify new employment market niches and opportunities to meet the needs of SF State students; - Update and maintain employer database; and - Perform employer satisfaction surveys. Training, Marketing and Advertising - Oversee the development and maintain the currency of promotional and marketing collateral and web content related to programs, events, employment, and employment services for employers, students, and alumni; - Provide training to employers and students to effectively use the Handshake platform; - Participate actively in various local, state, regional, and national organizations such as chambers of commerce, societies of human resource management, NACE, alumni chapters, etc. Other Duties as Assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge or policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investing and analyzing problems with a broad administrative impact and implications. - Demonstrate ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Bachelor's degree, or an equivalent combination of education and experience in the preferred areas of study to include business, marketing and communications; - Professional demeanor and customer-focused approach; - Must have strong written and verbal communication skills in order to establish and maintain working relationships with students, employers and the office/campus community; - Able to compile, write and present reports; - Demonstrated experience in day-to-day administration, evaluation and improvement of programs, preferably in a university environment or business perspective; - Experience with databases - including data entry, records management and reporting - is essential; - Requires competency in the following computer programs: Microsoft Windows, Word, Excel and PowerPoint; - Capable of working under pressure to meet deadlines and to handle multiple tasks and projects simultaneously; - Attention to detail; - Strong communication skills for communicating processes and policies; - Strong phone and e-mail etiquette; - Outstanding customer service skills to meet the needs of students, employers and SFSU staff; - Ability to develop and maintain effective professional relationships; - Strong initiative and ability to work independently; and - Ability to communicate effectively with a diverse student population. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career Services & Leadership Development and the Student Affairs & Enrollment Management cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications will begin on 01/30/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title General Accountant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Accounting Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 AM to 5:00 PM This position may have to work on weekends, evenings and/or holidays. Anticipated Hiring Range* $4,326 to $4,807 per month ($51,912 to $57,684 annually) Salary is commensurate with experience. Position Summary* This position is reporting to the Associate Controller. Under the lead of Senior Bank Accountant, the Accountant I performs a wide range of accounting and analytical functions with the understanding of generally accepted accounting principles (GAAP) and CSU policies and procedures. The incumbent will prepare, analyze, and interpret financial reports, statements, and records for completeness with the specifications of standard practice, internal controls, and established policies and procedures. The incumbent will identify and resolve accounting problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles; and prepare various financial reports, financial statements, and banking schedules. The incumbent must be able to resolve and communicate effectively on complex accounting problems related to the cashiering system, finance system, and student financial system. The incumbent will provide cross training and support to team staff. Position Information - Perform technical accounting functions, analysis, review, research and reconciliations for general accounting, student financial accounting, daily banking transactions, advance payments, cash management schedules, and misc. recharges. Manage university unclaimed property and escheatment, check replacement requests, cash posting orders, petty cash, and change funds accountability. Provide input and cross training for accounting functions and operations; provide backup support to other professional and/or technical staff in Fiscal Affairs/Accounting. - Perform general accounting support, functions, journal entries and technical work requiring the application of both knowledge and judgment in using GAAP, internal controls, and CSU policies and procedures. Reconcile, analyze, interpret financial data and prepare financial reports to ensure discrepancies are resolved in a timely manner. - Prepare GAAP journal entries, worksheets and schedules. - Other Duties as Assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field or a combination of education and experience which provides the required knowledge and abilities. General knowledge and understanding of generally accepted accounting principles (GAAP) and internal control methods; office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Ability to interpret and follow accounting procedures, policies, standards, and principles to make sound judgment in solving accounting problems; utilize problem solving techniques in research; maintain good etiquette and collegial working relationships within a diverse academic and multi-cultural working environment; and communicate effectively with others inside and outside of the unit, including conveying technical information to non-accountants. Preferred Qualifications - Minimum 1+ years of experience in higher education and fund accounting. - Experience working with auditors and preparing audit schedules. - Advanced computer skills with computer applications (i.e., Excel, Word, Access, financial accounting software). - Ability to work independently with minimum supervision and meet deadlines. - Knowledge and experience of cash management systems, banking activities reconciliation, and PeopleSoft financial system for general ledger, accounts receivable and billing, and student financials. - Knowledge of State Administrative Manual, CSU policies and procedures, SCO reporting, government accounting methods, rules, and regulations. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/29/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title General Accountant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Accounting Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 AM to 5:00 PM This position may have to work on weekends, evenings and/or holidays. Anticipated Hiring Range* $4,326 to $4,807 per month ($51,912 to $57,684 annually) Salary is commensurate with experience. Position Summary* This position is reporting to the Associate Controller. Under the lead of Senior Bank Accountant, the Accountant I performs a wide range of accounting and analytical functions with the understanding of generally accepted accounting principles (GAAP) and CSU policies and procedures. The incumbent will prepare, analyze, and interpret financial reports, statements, and records for completeness with the specifications of standard practice, internal controls, and established policies and procedures. The incumbent will identify and resolve accounting problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles; and prepare various financial reports, financial statements, and banking schedules. The incumbent must be able to resolve and communicate effectively on complex accounting problems related to the cashiering system, finance system, and student financial system. The incumbent will provide cross training and support to team staff. Position Information - Perform technical accounting functions, analysis, review, research and reconciliations for general accounting, student financial accounting, daily banking transactions, advance payments, cash management schedules, and misc. recharges. Manage university unclaimed property and escheatment, check replacement requests, cash posting orders, petty cash, and change funds accountability. Provide input and cross training for accounting functions and operations; provide backup support to other professional and/or technical staff in Fiscal Affairs/Accounting. - Perform general accounting support, functions, journal entries and technical work requiring the application of both knowledge and judgment in using GAAP, internal controls, and CSU policies and procedures. Reconcile, analyze, interpret financial data and prepare financial reports to ensure discrepancies are resolved in a timely manner. - Prepare GAAP journal entries, worksheets and schedules. - Other Duties as Assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field or a combination of education and experience which provides the required knowledge and abilities. General knowledge and understanding of generally accepted accounting principles (GAAP) and internal control methods; office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Ability to interpret and follow accounting procedures, policies, standards, and principles to make sound judgment in solving accounting problems; utilize problem solving techniques in research; maintain good etiquette and collegial working relationships within a diverse academic and multi-cultural working environment; and communicate effectively with others inside and outside of the unit, including conveying technical information to non-accountants. Preferred Qualifications - Minimum 1+ years of experience in higher education and fund accounting. - Experience working with auditors and preparing audit schedules. - Advanced computer skills with computer applications (i.e., Excel, Word, Access, financial accounting software). - Ability to work independently with minimum supervision and meet deadlines. - Knowledge and experience of cash management systems, banking activities reconciliation, and PeopleSoft financial system for general ledger, accounts receivable and billing, and student financials. - Knowledge of State Administrative Manual, CSU policies and procedures, SCO reporting, government accounting methods, rules, and regulations. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/29/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Information Technology Consultant - Archives & Data Management SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Facilities Services Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,372.00 - $6,130.00 per month ($52,464.00 - $73,560.00 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Associate Director, Central Support Services (CSS), it is the primary responsibility of the Information Technology Consultant -Archives & Data Management to maintain and enhance the university's Facilities Information System (FacilitiesLink) and mapping capabilities, including: the Facilities Information System (FIS) data base; the campus preventive maintenance system, the Geographical Information Systems (GIS) and data; the campus maps and outdoor signage, 3D models of buildings and the campus; and the Utilities Systems CAD maps. The duties involve expert-level systems analysis and development, data base analysis, cross-system interface development and maintenance, GIS systems analysis, and desktop publishing editing and design. Under the direction of the Associate Director of CSS, the incumbent provides information systems team leadership and guides systems development, maintenance, and stakeholder collaboration on behalf of Facilities Services. Position Information FIS/CAD Maintenance and Development - Maintain, enhance, and evolve the FIS systems CAD files, drawings archive, and building and equipment data bases within Facilities Services. This includes, but is not limited to: - Collection of data, development, and maintenance of the FIS, offering the campus community a customizable tool to assist in the tracking of equipment and room use - Development of archival system and maintain archival drawings of PDF and CAD building and maintenance files - Maintaining CAD drawing standards and guidelines - Review design submittals to ensure compliance with standards, transfer as-built data to the FIS base plan sets - Assist in building collaboration capability between FIS, StarRez, CMS, etc. - Support and promote FIS system usage with development collaboration and training among users - Facilitate making all maps (utility, 3D, presentation, display, etc.) available to the needed constituents - Collaborate with the ES Technical Support Group on computing systems and network support Maps and Graphics - Maintain, enhance, and evolve the university's mapping and signage capabilities. This includes: - Direct the creation of precise and detailed maps and digital models of existing and proposed buildings and landscapes - With direction from planning staff, test design alternatives, including site plans, site sections, building massing, alignments, views, etc. - Assist in the creation of map and graphic presentations for planning purposes or other university needs, including project- or proposal-support graphics, construction signage, event maps, etc. - Develop and maintain 3D maps of campus and remote sites - Coordinate graphics production by off-site vendors as needed - Maintain and enhance the campus map website and support the university's online app - Maintain the official Master Plan Map for reporting to the Office of the Chancellor GIS Systems Maintenance - Maintain, enhance, and evolve the university's GIS systems. This includes: - The collection, development, and maintenance of ArcGIS data and campus land cover files - Create utility and other web applications using the server maintained by the GIS academic department for emergency and other planning needs - Integrating data and production between CAD/FIS and GIS - Maintain relationship with academic GIS department/provide updated files - Maintain GIS-related software and equipment - Support the efforts of other departments in related projects, as directed Utilities CAD Program Maintain, enhance, and evolve the campus utilities CAD files (electric, gas, water, telecommunications), to support planning, design, construction, facilities maintenance, and emergency planning. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* A basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Preferred Qualifications Incumbent must have superior communication and critical thinking skills (written and verbal); be a self-starter; like a fast paced, deadline-driven environment; have the ability to inspire and lead in a team environment; maintain skills currency; be familiar with ticketing systems; and possess a strong ability to coordinate multiple projects on a daily basis and work well with students, staff, administrators, and outside entities. High productivity is expected. Work experience in higher educational institutions. Expertise in 2D and 3D graphic production tools, including: ArcGIS, Sketch-Up Pro, AutoCAD, Revit, MS Office suite, Adobe Creative Suite applications, and web maintenance applications. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083. Revised July 21, 2017 as a condition of employment. Environmental/Physical/Special Ability to lift and carry up to 40 pounds. Ability to sit for extended periods. Ability to concentrate and work in a busy environment. Ability to communicate by telephone or radio. Ability to use hand tools and test equipment. Ability to see a wide variety of computer displays. Ability to travel to different campus locations. Position must be able to work normal full time, 8 a.m. to 5 p.m. schedule in the office and occasionally be flexible in working longer hours on short notice to meet project deadlines. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Information Technology Consultant - Archives & Data Management SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Facilities Services Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,372.00 - $6,130.00 per month ($52,464.00 - $73,560.00 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Associate Director, Central Support Services (CSS), it is the primary responsibility of the Information Technology Consultant -Archives & Data Management to maintain and enhance the university's Facilities Information System (FacilitiesLink) and mapping capabilities, including: the Facilities Information System (FIS) data base; the campus preventive maintenance system, the Geographical Information Systems (GIS) and data; the campus maps and outdoor signage, 3D models of buildings and the campus; and the Utilities Systems CAD maps. The duties involve expert-level systems analysis and development, data base analysis, cross-system interface development and maintenance, GIS systems analysis, and desktop publishing editing and design. Under the direction of the Associate Director of CSS, the incumbent provides information systems team leadership and guides systems development, maintenance, and stakeholder collaboration on behalf of Facilities Services. Position Information FIS/CAD Maintenance and Development - Maintain, enhance, and evolve the FIS systems CAD files, drawings archive, and building and equipment data bases within Facilities Services. This includes, but is not limited to: - Collection of data, development, and maintenance of the FIS, offering the campus community a customizable tool to assist in the tracking of equipment and room use - Development of archival system and maintain archival drawings of PDF and CAD building and maintenance files - Maintaining CAD drawing standards and guidelines - Review design submittals to ensure compliance with standards, transfer as-built data to the FIS base plan sets - Assist in building collaboration capability between FIS, StarRez, CMS, etc. - Support and promote FIS system usage with development collaboration and training among users - Facilitate making all maps (utility, 3D, presentation, display, etc.) available to the needed constituents - Collaborate with the ES Technical Support Group on computing systems and network support Maps and Graphics - Maintain, enhance, and evolve the university's mapping and signage capabilities. This includes: - Direct the creation of precise and detailed maps and digital models of existing and proposed buildings and landscapes - With direction from planning staff, test design alternatives, including site plans, site sections, building massing, alignments, views, etc. - Assist in the creation of map and graphic presentations for planning purposes or other university needs, including project- or proposal-support graphics, construction signage, event maps, etc. - Develop and maintain 3D maps of campus and remote sites - Coordinate graphics production by off-site vendors as needed - Maintain and enhance the campus map website and support the university's online app - Maintain the official Master Plan Map for reporting to the Office of the Chancellor GIS Systems Maintenance - Maintain, enhance, and evolve the university's GIS systems. This includes: - The collection, development, and maintenance of ArcGIS data and campus land cover files - Create utility and other web applications using the server maintained by the GIS academic department for emergency and other planning needs - Integrating data and production between CAD/FIS and GIS - Maintain relationship with academic GIS department/provide updated files - Maintain GIS-related software and equipment - Support the efforts of other departments in related projects, as directed Utilities CAD Program Maintain, enhance, and evolve the campus utilities CAD files (electric, gas, water, telecommunications), to support planning, design, construction, facilities maintenance, and emergency planning. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* A basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Preferred Qualifications Incumbent must have superior communication and critical thinking skills (written and verbal); be a self-starter; like a fast paced, deadline-driven environment; have the ability to inspire and lead in a team environment; maintain skills currency; be familiar with ticketing systems; and possess a strong ability to coordinate multiple projects on a daily basis and work well with students, staff, administrators, and outside entities. High productivity is expected. Work experience in higher educational institutions. Expertise in 2D and 3D graphic production tools, including: ArcGIS, Sketch-Up Pro, AutoCAD, Revit, MS Office suite, Adobe Creative Suite applications, and web maintenance applications. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083. Revised July 21, 2017 as a condition of employment. Environmental/Physical/Special Ability to lift and carry up to 40 pounds. Ability to sit for extended periods. Ability to concentrate and work in a busy environment. Ability to communicate by telephone or radio. Ability to use hand tools and test equipment. Ability to see a wide variety of computer displays. Ability to travel to different campus locations. Position must be able to work normal full time, 8 a.m. to 5 p.m. schedule in the office and occasionally be flexible in working longer hours on short notice to meet project deadlines. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Laborer SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.5) Work Schedule* Monday to Friday; 4:00AM - 8:00AM Anticipated Hiring Range* $1,394.50 per month ($16,734.00 annually) @ Time Base of (0.5) $2,789.00 per month ($33,468.00 annually) @ Time Base of (1.0) Salary is commensurate with experience. Position Summary* Under direct supervision, laborers perform general, unskilled manual labor. The Laborer is responsible for grounds cleaning, waste collection, recycling collection, parking lot cleaning, small paving repairs, posting signage, construction and grounds support labor, replacing restroom dispensers, assistance with moving furniture and equipment, and other similar tasks. Position Information Performs tasks of the unit. The list below identifies typical unit tasks: - Cleaning and hardscape maintenance on grounds, parking structures, and roads. - Performs general cleaning of all campus outdoor areas: clearing drains, sweeping, picking up bulky debris and vegetation, washing trash cans, removing graffiti, tape, stains, posters, etc. - Pressure washes walkways and parking structures. - Maintains all entryways, campus furniture, and signage in exceptionally clean condition. - Operates a variety of vehicles (tractor, street sweeper, forklift, utility carts, trucks, etc.) safely in the performance of duties. Performs operator safety checks and maintenance. - Operates power blowers. - Uses other tools and equipment as necessary to insure cleanliness of outdoor campus areas. - Installs and maintains asphalt, concrete, pavers, etc. with repair patches, sealers, etc. - Cleans catch basins and drains on the grounds. - Constructs and maintains trash enclosures and other fences, maintains signs, etc. - May assist Grounds landscape staff in grounds work and tree care operations. - Assists in the moving of furniture and equipment, tents and mats and other requested items for the University events. Waste management activities as follows: - Picks up and exchanges garbage containers, tow bins, and tilt bins from assigned areas on campus using appropriate vehicles -forklifts, trucks, carts, trailers, etc. - Collects, transports and sorts various recycling materials. - Cleans, disinfects, and maintains all material handling containers, trash equipment and work areas. - Inspects forklifts, pull bins, tractor, and trash compactor daily before operation, performs minor maintenance on wheels, casters, tow links, etc. and reports equipment malfunctions to Supervisor. - Records activities such as transport pickup schedules, collection quantities, corrective work needed on vehicles or equipment, and fills out timesheets. Replace restroom dispenser and activities as follows: - Replaces broken restroom dispensers. - Delivers emergency supplies to various locations around campus. - Responds to work orders from the customer service desk. - Reports all nonworking light fixtures to the customer service desk to be referred to an electrician for appropriate action. Overtime work may be required after-hours and on weekends. May be assigned to wear uniform clothing provided. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Abilities: Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; perform regular strenuous manual labor; and safely move heavy items in excess of 50 pounds. Preferred Qualifications - Knowledge of the common terminology, methods, practices, tools, chemicals and procedures related to laborer activities. Knowledge of safety and sanitation measures appropriate for laborer work. - Must be able to perform proficiently a variety of laborer tasks; operate all applicable tools and equipment including motor vehicles, tractor, forklift, street sweeper, power washer, concrete mixer, grinder, leaf blower, and manual and power tool; follow standard oral and written instructions and procedures; perceive locations on maps, read and write at a level appropriate to the position to receive training and work instructions such as safety warnings, dispatch instructions to remote locations, list of task, and conditional instructions; knowledge of safety and the ergonomics of physical labor and sanitation measures; demonstrate the ability to learn and use care with laborer supplies and equipment; observe and follow safe working practices; and demonstrate the ability to learn additional laborer functions as job assignments change with circumstances. - Knowledge of safety, the ergonomics of physical labor, and sanitation measures. Ability to read and write English, as needed for receiving training and work instructions - such as safety warnings, dispatch instructions to remote locations, lists of tasks and conditional instructions. - Experience working in public higher education. - Possession of valid Forklift operator certification. - Possession of Defensive Driver certification. Core Competencies embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Possess a Valid unrestricted California Driver's License; comply with the Defensive Driver's Training program requirements if a vehicle is used on official business. Environmental/Physical/Special Physical Requirements: Laborers are required to walk, lift, stand, push, pull, grasp, reach, kneel, twist, climb and drive University vehicles. Environmental Factors: Laborers must be able to work in and out-of-doors under all weather conditions. Expectations Regarding Working Relationships and Conditions: - Cleans, maintains and services work areas, materials, tools and equipment used in the performance of duties. - Performs all work in accordance with safety procedures and instructions or training. - Maintains a safe and clean work environment. - Completes job tasks, related support tasks such as cleaning the shop, and emergency response assignments according to the priority in which they are assigned, understanding that specific duties can vary widely from task to task and day to day. - Works various days and shifts as assigned to meet operational requirements. - Coordinates work activities with other department trades and offices to achieve cooperative and effective work relationships and schedules. - Wears distinctive work clothing, protective clothing and shoes and safety equipment and devices to clearly identify campus employees to the public and to provide protection of employees and those around them. - Communicates with supervisor and colleagues verbally in person, in writing, and by telephone and radio to receive work assignments, communicate circumstances from remote sites and clarify work schedules, assignments and any obstacles or opportunities encountered. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Laborer SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.5) Work Schedule* Monday to Friday; 4:00AM - 8:00AM Anticipated Hiring Range* $1,394.50 per month ($16,734.00 annually) @ Time Base of (0.5) $2,789.00 per month ($33,468.00 annually) @ Time Base of (1.0) Salary is commensurate with experience. Position Summary* Under direct supervision, laborers perform general, unskilled manual labor. The Laborer is responsible for grounds cleaning, waste collection, recycling collection, parking lot cleaning, small paving repairs, posting signage, construction and grounds support labor, replacing restroom dispensers, assistance with moving furniture and equipment, and other similar tasks. Position Information Performs tasks of the unit. The list below identifies typical unit tasks: - Cleaning and hardscape maintenance on grounds, parking structures, and roads. - Performs general cleaning of all campus outdoor areas: clearing drains, sweeping, picking up bulky debris and vegetation, washing trash cans, removing graffiti, tape, stains, posters, etc. - Pressure washes walkways and parking structures. - Maintains all entryways, campus furniture, and signage in exceptionally clean condition. - Operates a variety of vehicles (tractor, street sweeper, forklift, utility carts, trucks, etc.) safely in the performance of duties. Performs operator safety checks and maintenance. - Operates power blowers. - Uses other tools and equipment as necessary to insure cleanliness of outdoor campus areas. - Installs and maintains asphalt, concrete, pavers, etc. with repair patches, sealers, etc. - Cleans catch basins and drains on the grounds. - Constructs and maintains trash enclosures and other fences, maintains signs, etc. - May assist Grounds landscape staff in grounds work and tree care operations. - Assists in the moving of furniture and equipment, tents and mats and other requested items for the University events. Waste management activities as follows: - Picks up and exchanges garbage containers, tow bins, and tilt bins from assigned areas on campus using appropriate vehicles -forklifts, trucks, carts, trailers, etc. - Collects, transports and sorts various recycling materials. - Cleans, disinfects, and maintains all material handling containers, trash equipment and work areas. - Inspects forklifts, pull bins, tractor, and trash compactor daily before operation, performs minor maintenance on wheels, casters, tow links, etc. and reports equipment malfunctions to Supervisor. - Records activities such as transport pickup schedules, collection quantities, corrective work needed on vehicles or equipment, and fills out timesheets. Replace restroom dispenser and activities as follows: - Replaces broken restroom dispensers. - Delivers emergency supplies to various locations around campus. - Responds to work orders from the customer service desk. - Reports all nonworking light fixtures to the customer service desk to be referred to an electrician for appropriate action. Overtime work may be required after-hours and on weekends. May be assigned to wear uniform clothing provided. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Abilities: Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; perform regular strenuous manual labor; and safely move heavy items in excess of 50 pounds. Preferred Qualifications - Knowledge of the common terminology, methods, practices, tools, chemicals and procedures related to laborer activities. Knowledge of safety and sanitation measures appropriate for laborer work. - Must be able to perform proficiently a variety of laborer tasks; operate all applicable tools and equipment including motor vehicles, tractor, forklift, street sweeper, power washer, concrete mixer, grinder, leaf blower, and manual and power tool; follow standard oral and written instructions and procedures; perceive locations on maps, read and write at a level appropriate to the position to receive training and work instructions such as safety warnings, dispatch instructions to remote locations, list of task, and conditional instructions; knowledge of safety and the ergonomics of physical labor and sanitation measures; demonstrate the ability to learn and use care with laborer supplies and equipment; observe and follow safe working practices; and demonstrate the ability to learn additional laborer functions as job assignments change with circumstances. - Knowledge of safety, the ergonomics of physical labor, and sanitation measures. Ability to read and write English, as needed for receiving training and work instructions - such as safety warnings, dispatch instructions to remote locations, lists of tasks and conditional instructions. - Experience working in public higher education. - Possession of valid Forklift operator certification. - Possession of Defensive Driver certification. Core Competencies embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Possess a Valid unrestricted California Driver's License; comply with the Defensive Driver's Training program requirements if a vehicle is used on official business. Environmental/Physical/Special Physical Requirements: Laborers are required to walk, lift, stand, push, pull, grasp, reach, kneel, twist, climb and drive University vehicles. Environmental Factors: Laborers must be able to work in and out-of-doors under all weather conditions. Expectations Regarding Working Relationships and Conditions: - Cleans, maintains and services work areas, materials, tools and equipment used in the performance of duties. - Performs all work in accordance with safety procedures and instructions or training. - Maintains a safe and clean work environment. - Completes job tasks, related support tasks such as cleaning the shop, and emergency response assignments according to the priority in which they are assigned, understanding that specific duties can vary widely from task to task and day to day. - Works various days and shifts as assigned to meet operational requirements. - Coordinates work activities with other department trades and offices to achieve cooperative and effective work relationships and schedules. - Wears distinctive work clothing, protective clothing and shoes and safety equipment and devices to clearly identify campus employees to the public and to provide protection of employees and those around them. - Communicates with supervisor and colleagues verbally in person, in writing, and by telephone and radio to receive work assignments, communicate circumstances from remote sites and clarify work schedules, assignments and any obstacles or opportunities encountered. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Custodian SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.5) Work Schedule* Monday - Friday; 4:00AM - 8:00AM Anticipated Hiring Range* $1,350.00 per month ($16,200.00 annually) @ Time Base of (0.5) $2,700.00 per month ($32,400.00 annually) @ Time Base of (1.0) Salary is commensurate with experience. Position Summary* Under direct supervision, the custodian's primary responsibility is to maintain all campus buildings in an acceptable cleanliness, to clean and sanitize assigned areas, restroom facilities, common/public spaces. Work includes sweeping, mopping, waxing and polishing floors, shampooing and vacuuming carpets, cleaning windows and glass surfaces as directed, removal of trash from buildings and rearranging furniture in classrooms as directed. Position Information Sweep, scrub, mop, wax and polish floors, clean classrooms and laboratories, shops, and locker rooms. Unlock doors. Safeguard buildings and equipment from unauthorized use. Empty wastebaskets, and remove trash and empty recycling containers. Assist faculty and students in moving tables, chairs and other furniture in classrooms, and auditoriums and in assisting in setting up and preparing for athletic events, assemblies and graduation exercises. In addition to that, staff and faculty offices will be cleaned according to schedule. Window washing (interior) on all floors, exterior first floor only and other designated areas. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Abilities: Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; operate and care for custodial equipment and supplies applicable to the position; use custodial systems such as those used to track work orders and two-way radios for communication; observe safety requirements and safe work practices and methods as required; perform work involving regular physical activity; and establish and maintain cooperative work relationships. Some positions may require ability to move up to 50 pounds. Preferred Qualifications - General knowledge of methods, materials, chemicals and equipment used in custodial services. - Experience in custodial or commercial housekeeping and experience working in educational facility. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Possess a valid California Driver's License; comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business. Environmental/Physical/Special Must be able to move up to 50 pounds and be able to use cleaning chemicals frequently; may be required to wear distinctive work clothing provided by the University. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Custodian SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.5) Work Schedule* Monday - Friday; 4:00AM - 8:00AM Anticipated Hiring Range* $1,350.00 per month ($16,200.00 annually) @ Time Base of (0.5) $2,700.00 per month ($32,400.00 annually) @ Time Base of (1.0) Salary is commensurate with experience. Position Summary* Under direct supervision, the custodian's primary responsibility is to maintain all campus buildings in an acceptable cleanliness, to clean and sanitize assigned areas, restroom facilities, common/public spaces. Work includes sweeping, mopping, waxing and polishing floors, shampooing and vacuuming carpets, cleaning windows and glass surfaces as directed, removal of trash from buildings and rearranging furniture in classrooms as directed. Position Information Sweep, scrub, mop, wax and polish floors, clean classrooms and laboratories, shops, and locker rooms. Unlock doors. Safeguard buildings and equipment from unauthorized use. Empty wastebaskets, and remove trash and empty recycling containers. Assist faculty and students in moving tables, chairs and other furniture in classrooms, and auditoriums and in assisting in setting up and preparing for athletic events, assemblies and graduation exercises. In addition to that, staff and faculty offices will be cleaned according to schedule. Window washing (interior) on all floors, exterior first floor only and other designated areas. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Abilities: Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; operate and care for custodial equipment and supplies applicable to the position; use custodial systems such as those used to track work orders and two-way radios for communication; observe safety requirements and safe work practices and methods as required; perform work involving regular physical activity; and establish and maintain cooperative work relationships. Some positions may require ability to move up to 50 pounds. Preferred Qualifications - General knowledge of methods, materials, chemicals and equipment used in custodial services. - Experience in custodial or commercial housekeeping and experience working in educational facility. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Possess a valid California Driver's License; comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business. Environmental/Physical/Special Must be able to move up to 50 pounds and be able to use cleaning chemicals frequently; may be required to wear distinctive work clothing provided by the University. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Project Manager Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description Capital Planning, Design, and Construction provides management of programming, planning, architecture, engineering, and construction of new and remodeled capital projects in support of the university's mission. CPDCs team of design and sustainability professionals, environmental review specialists, space analysts, construction project managers, construction inspectors, and cost control and contract specialists represent the interests of the campus, working with the university community, the CSU Office of the Chancellor, and state and local agencies to coordinate and manage the development of capital projects. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. unless otherwise noted - Work schedules for this position may vary in order to accommodate the operational needs of the University. Anticipated Hiring Range* $5,833 to $6,250 per month ($70,000 to $75,000 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Director of Capital Project Management (DCPM), the Project Manager (PM) manages the development and implementation of Major Capital Outlay, Minor Capital Outlay, Minor Alteration, and Hazardous Materials Abatement projects. The Project Manager coordinates these projects throughout their various phases - schematic, preliminary, and construction documents, bidding, construction and occupancy - by ongoing and timely communication with university representatives, off-campus design consultants and contractors. The Project Manager assists the Director of CPM to define project, develop a set of tasks to implement the project, coordinate and monitor the work involved in the tasks, and deliver a completed project on time and within the prescribed budget constraints. This position is required to interface with a variety of Colleges and Departments including Faculty, Staff and Administrators, Chancellor's office officials, as well as Federal, State and local agencies, and a variety of vendors and contractors. Position Information - Coordinates and monitors work in progress of design professionals and contractors. Works with all project participants, clients/users, architects, consultants, cost estimators, construction managers, inspectors, code enforcement agencies, and contractors. Participates in preparation and administration of agreements between the University and design professionals/contractors. Be sufficiently familiar with all agreements between the University and design professionals/contractors. Alerts Director of CPM to any lack of information and project issues that may affect the project schedule and/or budget. Under direct supervision of Director of CPM the coordinator is responsible for the contract administration of construction projects. - Works with building users, University colleges and departments; obtains approvals and decisions from the client (user) in timely manner that allows the project to flow smoothly and quickly through each phase of design and construction. Alerts the Director of CPM to any change in scope, lack of information, or decision from clients that may affect the project schedule or budget. - Arranges for timely submission of documents for in-house and client (user) milestone progress reviews. - Coordinates and conducts reviews of the projects on a timely basis with designer and consultants, construction manager and inspectors to ensure proper coordination and beneficial input from project team members. - At closeout of each project: prepares project history data including construction analysis, special design features, evaluation feedback for future projects, and other pertinent data and reports. - Other duties as assigned. ____________________________________________________________________________ At All Times: - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Associate and/or Bachelor's degree and/or equivalent training in architecture, engineering or equivalent - Five (5) years of education, training, and experience commensurate with the requirements of this position. - Knowledge of building and safety codes and understanding of construction and operational work practices. - Ability to work in an environment of demanding pressure and short deadlines. - Ability to prepare construction and contract documents, project estimates and ability to relate technical problems of design and construction. - Working knowledge of operational and fiscal analyses and techniques. Ability to perform business math, analyses budgetary data, and makes accurate projections. - Expertise data management programs, Internet use for research, and Microsoft Programs (i.e. Excel, Word, etc.). - Expertise on English language grammar, spelling, punctuation, and syntax; through knowledge of office methods, procedures, and practices. - Experience working in the maintenance or construction department of an institution of higher education. Ability to Interpret and apply a wide variety of complex procedural policy applications to students, the public, and other campus employees. - Construction Management or Project Management Certification. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special Ability to work in construction site. Environmental/Physical/Special Work schedules for this position may vary in order to accommodate the operational needs of the University. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 1/22/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Project Manager Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description Capital Planning, Design, and Construction provides management of programming, planning, architecture, engineering, and construction of new and remodeled capital projects in support of the university's mission. CPDCs team of design and sustainability professionals, environmental review specialists, space analysts, construction project managers, construction inspectors, and cost control and contract specialists represent the interests of the campus, working with the university community, the CSU Office of the Chancellor, and state and local agencies to coordinate and manage the development of capital projects. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. unless otherwise noted - Work schedules for this position may vary in order to accommodate the operational needs of the University. Anticipated Hiring Range* $5,833 to $6,250 per month ($70,000 to $75,000 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Director of Capital Project Management (DCPM), the Project Manager (PM) manages the development and implementation of Major Capital Outlay, Minor Capital Outlay, Minor Alteration, and Hazardous Materials Abatement projects. The Project Manager coordinates these projects throughout their various phases - schematic, preliminary, and construction documents, bidding, construction and occupancy - by ongoing and timely communication with university representatives, off-campus design consultants and contractors. The Project Manager assists the Director of CPM to define project, develop a set of tasks to implement the project, coordinate and monitor the work involved in the tasks, and deliver a completed project on time and within the prescribed budget constraints. This position is required to interface with a variety of Colleges and Departments including Faculty, Staff and Administrators, Chancellor's office officials, as well as Federal, State and local agencies, and a variety of vendors and contractors. Position Information - Coordinates and monitors work in progress of design professionals and contractors. Works with all project participants, clients/users, architects, consultants, cost estimators, construction managers, inspectors, code enforcement agencies, and contractors. Participates in preparation and administration of agreements between the University and design professionals/contractors. Be sufficiently familiar with all agreements between the University and design professionals/contractors. Alerts Director of CPM to any lack of information and project issues that may affect the project schedule and/or budget. Under direct supervision of Director of CPM the coordinator is responsible for the contract administration of construction projects. - Works with building users, University colleges and departments; obtains approvals and decisions from the client (user) in timely manner that allows the project to flow smoothly and quickly through each phase of design and construction. Alerts the Director of CPM to any change in scope, lack of information, or decision from clients that may affect the project schedule or budget. - Arranges for timely submission of documents for in-house and client (user) milestone progress reviews. - Coordinates and conducts reviews of the projects on a timely basis with designer and consultants, construction manager and inspectors to ensure proper coordination and beneficial input from project team members. - At closeout of each project: prepares project history data including construction analysis, special design features, evaluation feedback for future projects, and other pertinent data and reports. - Other duties as assigned. ____________________________________________________________________________ At All Times: - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Associate and/or Bachelor's degree and/or equivalent training in architecture, engineering or equivalent - Five (5) years of education, training, and experience commensurate with the requirements of this position. - Knowledge of building and safety codes and understanding of construction and operational work practices. - Ability to work in an environment of demanding pressure and short deadlines. - Ability to prepare construction and contract documents, project estimates and ability to relate technical problems of design and construction. - Working knowledge of operational and fiscal analyses and techniques. Ability to perform business math, analyses budgetary data, and makes accurate projections. - Expertise data management programs, Internet use for research, and Microsoft Programs (i.e. Excel, Word, etc.). - Expertise on English language grammar, spelling, punctuation, and syntax; through knowledge of office methods, procedures, and practices. - Experience working in the maintenance or construction department of an institution of higher education. Ability to Interpret and apply a wide variety of complex procedural policy applications to students, the public, and other campus employees. - Construction Management or Project Management Certification. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special Ability to work in construction site. Environmental/Physical/Special Work schedules for this position may vary in order to accommodate the operational needs of the University. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 1/22/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Career Counselor Positions Available 1 position available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description Career Services & Leadership Development's (CSLD) mission is to equip our diverse student and alumni population with modern resources that assist, guide, and foster their leadership, professional and career advancement. Through advances in technology and with staff ready to go the extra mile, we provide students with tools to take initiative and excel in their future endeavors. We are committed to educating SF State students and alumni through the use of personalized services, resources, and information technology, thereby empowering them to make purposeful academic and career-related decisions with a view to becoming talented professionals. We provide first-rate service in a welcoming, respectful environment. We value and serve a diverse population needing career-related information and experience. We proactively create and maintain partnerships with employers, and with the SF State campus community. We do this by engaging in outreach for the purpose of providing career-related information, programs, workshops, and events. We provide systematic assessment with a view to guiding and encouraging career-related decision- making rooted in ever increasing awareness of self and others. Appointment Type* Temporary: Position will end on or before one year from the date of hire with the potential option to renew on an annual basis. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday, 8 a.m. to 5 p.m Anticipated Hiring Range* $4,500 to $4,850 per month ($54,000 to $58,200 annually) Salary is commensurate with experience. Position Summary* Under general supervision of the Associate Director for Career Services within the Office of Career Services & Leadership Development (CSLD), the Career Counselor performs highly complex professional student services work including: providing comprehensive career counseling and advising; making appropriate referrals to campus resources as necessary; administering and interpreting career inventories and utilizing various career development tools including, but not limited to the StrengthsFinder, the Strong Interest Inventory, Myers-Briggs Type Indicator (MBTI), and other career assessments; assisting in the use of current technologies associated with the career planning/development process, including Occupational Outlook Handbook, O*Net, Linkedln, Handshake Job Platform and other technologies that may become available; supporting activities related to retention and career planning, and academic major selection; providing leadership and assistance in program development; conducting student outreach and marketing efforts; developing and offering presentations on career-related topics/issues such as major and career decision making, academic and career planning, resume/cover letter writing, internship and job search strategies, interviewing strategies, and graduate/professional school; providing specific presentations and workshops as requested by faculty, staff, and student organizations; and writing, updating, and contributing to publications including website, social media, handouts, career guides, and newsletters. Position Information Career Counseling & Development - Counsel students and alumni via one-to-one sessions on complex career issues and individual career development plans that may include critiquing resumes, cover letters, other job search correspondence, and practicing interviewing skills; - Provide comprehensive service, information, and guidance regarding the job search process that enable students to take active responsibility for their career decisions; - Equip students with the tools necessary for them to make career plans and understand the work world by facilitating awareness of their work related strengths, interests, and values; - Prepare students for finding suitable employment by enhancing their job search skills and capacity to express the relevance of strengths to employers; - Administer and interpret career tests including but not limited to StrengthsFinder and the Strong Interest Inventory to enable career decision making for students and alumni; - Develop career services and career counseling approaches that are founded on student learning outcomes for a changing student populations including underrepresented students, non-traditional students, and returning students; - Foster relationships with the employer community to provide students with opportunities to develop professional skills, integrate academic learning from work, and find jobs; - Consult and collaborate with College Deans, Department Chairs, Academic Program Directors, faculty, staff and students in developing academic-related, disciplined-focused career programs and facilitating career modules in academic classes; and - Coordinate the acquisition, maintenance, and dissemination of information regarding career fields, employment opportunities, and specific employers for full-time, part-time, internship and work-study opportunities. Career Development Presentations & Workshops - Develop and facilitate career development presentations and workshops (resume, interviewing, job search, Linkedln, e-Portfolium, etc.); - Develop brochures, tip sheets, and other career-related materials with the assistance of the marketing team; - Assess and evaluate students¿ level of self-awareness as it pertains to their career development; - Consult and collaborate with College Deans, Department Chairs, Academic Program Directors, faculty, staff and students in developing academic-related, disciplined-focused career programs and facilitating career modules in academic classes; - Maintain employment-related relationships with Bay Area employers by encouraging companies to employ SF State students/alumni and to participate in Career Center programs; and - Facilitate employer contact with specific faculty and academic programs within the colleges. Support Career Services Fair Related Programs & Events - Assist in the implementation of the CSLD fairs and activities including, but not limited to: two annual career fairs, the part-time job fair, the graduate school fair and other Dean of Students/Student Affairs & Enrollment Management related large-scale events; - Promote and serve at all major campus-wide career events (Career Expo, Grad School Fair, etc.); - Coordinate volunteers from student organizations to help organize and implement career events and programs; - Assist with coordinating logistical arrangements and student participation; and - Attend campus events and meetings, which may include some nights and weekends. Campus Collaboration - Assist with outreach to various campus stakeholders; and - Represent the department as a member of campus-wide committees. Other Duties as Assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master¿s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications General knowledge of, or the ability to quickly learn the practices, procedures and activities of a University Career Services & Leadership Development office; - Demonstrated ability to provide individual and group career counseling to a diverse student population; - Ability to implement long range program improvements; - Experience working with college students/alumni on career development issues; - Master's Degree in counseling (college and/or career emphasis) or a related field is highly preferred; - Knowledge of career development theory, career fields, and the current job market, especially as outlined by the National Association of Colleges and Employers (NACE); - Knowledge of career issues experienced by diverse populations including students with disabilities, LGBTQ+, ethnic minority, economically and educationally diverse students; - Excellent interpersonal skills with students, staff and faculty; and strong listening and empathetic abilities; - Excellent communication skills with a demonstrated ability to work collaboratively with a wide variety of students; - Demonstrated ability to organize activities and coordinate groups of people; - Knowledge of master's level career counseling training and ability to provide clinical supervisions of graduate level counseling interns; and - Excellent computer skills with proficiency using software programs including Microsoft Office Suite. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career Services & Leadership Development and the Student Affairs & Enrollment Management cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Career Counselor Positions Available 1 position available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description Career Services & Leadership Development's (CSLD) mission is to equip our diverse student and alumni population with modern resources that assist, guide, and foster their leadership, professional and career advancement. Through advances in technology and with staff ready to go the extra mile, we provide students with tools to take initiative and excel in their future endeavors. We are committed to educating SF State students and alumni through the use of personalized services, resources, and information technology, thereby empowering them to make purposeful academic and career-related decisions with a view to becoming talented professionals. We provide first-rate service in a welcoming, respectful environment. We value and serve a diverse population needing career-related information and experience. We proactively create and maintain partnerships with employers, and with the SF State campus community. We do this by engaging in outreach for the purpose of providing career-related information, programs, workshops, and events. We provide systematic assessment with a view to guiding and encouraging career-related decision- making rooted in ever increasing awareness of self and others. Appointment Type* Temporary: Position will end on or before one year from the date of hire with the potential option to renew on an annual basis. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday, 8 a.m. to 5 p.m Anticipated Hiring Range* $4,500 to $4,850 per month ($54,000 to $58,200 annually) Salary is commensurate with experience. Position Summary* Under general supervision of the Associate Director for Career Services within the Office of Career Services & Leadership Development (CSLD), the Career Counselor performs highly complex professional student services work including: providing comprehensive career counseling and advising; making appropriate referrals to campus resources as necessary; administering and interpreting career inventories and utilizing various career development tools including, but not limited to the StrengthsFinder, the Strong Interest Inventory, Myers-Briggs Type Indicator (MBTI), and other career assessments; assisting in the use of current technologies associated with the career planning/development process, including Occupational Outlook Handbook, O*Net, Linkedln, Handshake Job Platform and other technologies that may become available; supporting activities related to retention and career planning, and academic major selection; providing leadership and assistance in program development; conducting student outreach and marketing efforts; developing and offering presentations on career-related topics/issues such as major and career decision making, academic and career planning, resume/cover letter writing, internship and job search strategies, interviewing strategies, and graduate/professional school; providing specific presentations and workshops as requested by faculty, staff, and student organizations; and writing, updating, and contributing to publications including website, social media, handouts, career guides, and newsletters. Position Information Career Counseling & Development - Counsel students and alumni via one-to-one sessions on complex career issues and individual career development plans that may include critiquing resumes, cover letters, other job search correspondence, and practicing interviewing skills; - Provide comprehensive service, information, and guidance regarding the job search process that enable students to take active responsibility for their career decisions; - Equip students with the tools necessary for them to make career plans and understand the work world by facilitating awareness of their work related strengths, interests, and values; - Prepare students for finding suitable employment by enhancing their job search skills and capacity to express the relevance of strengths to employers; - Administer and interpret career tests including but not limited to StrengthsFinder and the Strong Interest Inventory to enable career decision making for students and alumni; - Develop career services and career counseling approaches that are founded on student learning outcomes for a changing student populations including underrepresented students, non-traditional students, and returning students; - Foster relationships with the employer community to provide students with opportunities to develop professional skills, integrate academic learning from work, and find jobs; - Consult and collaborate with College Deans, Department Chairs, Academic Program Directors, faculty, staff and students in developing academic-related, disciplined-focused career programs and facilitating career modules in academic classes; and - Coordinate the acquisition, maintenance, and dissemination of information regarding career fields, employment opportunities, and specific employers for full-time, part-time, internship and work-study opportunities. Career Development Presentations & Workshops - Develop and facilitate career development presentations and workshops (resume, interviewing, job search, Linkedln, e-Portfolium, etc.); - Develop brochures, tip sheets, and other career-related materials with the assistance of the marketing team; - Assess and evaluate students¿ level of self-awareness as it pertains to their career development; - Consult and collaborate with College Deans, Department Chairs, Academic Program Directors, faculty, staff and students in developing academic-related, disciplined-focused career programs and facilitating career modules in academic classes; - Maintain employment-related relationships with Bay Area employers by encouraging companies to employ SF State students/alumni and to participate in Career Center programs; and - Facilitate employer contact with specific faculty and academic programs within the colleges. Support Career Services Fair Related Programs & Events - Assist in the implementation of the CSLD fairs and activities including, but not limited to: two annual career fairs, the part-time job fair, the graduate school fair and other Dean of Students/Student Affairs & Enrollment Management related large-scale events; - Promote and serve at all major campus-wide career events (Career Expo, Grad School Fair, etc.); - Coordinate volunteers from student organizations to help organize and implement career events and programs; - Assist with coordinating logistical arrangements and student participation; and - Attend campus events and meetings, which may include some nights and weekends. Campus Collaboration - Assist with outreach to various campus stakeholders; and - Represent the department as a member of campus-wide committees. Other Duties as Assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master¿s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications General knowledge of, or the ability to quickly learn the practices, procedures and activities of a University Career Services & Leadership Development office; - Demonstrated ability to provide individual and group career counseling to a diverse student population; - Ability to implement long range program improvements; - Experience working with college students/alumni on career development issues; - Master's Degree in counseling (college and/or career emphasis) or a related field is highly preferred; - Knowledge of career development theory, career fields, and the current job market, especially as outlined by the National Association of Colleges and Employers (NACE); - Knowledge of career issues experienced by diverse populations including students with disabilities, LGBTQ+, ethnic minority, economically and educationally diverse students; - Excellent interpersonal skills with students, staff and faculty; and strong listening and empathetic abilities; - Excellent communication skills with a demonstrated ability to work collaboratively with a wide variety of students; - Demonstrated ability to organize activities and coordinate groups of people; - Knowledge of master's level career counseling training and ability to provide clinical supervisions of graduate level counseling interns; and - Excellent computer skills with proficiency using software programs including Microsoft Office Suite. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career Services & Leadership Development and the Student Affairs & Enrollment Management cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Assistant Dean of Students Administrator Level This position is Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President for Student Life & Dean of Students. Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* AVP & Dean of Students Office Department Description Vision A campus community where every student belongs and the student experience matters. Mission The Division of Student Life (DSL) believes that every SF State student should belong and matter, has the capacity to live a purposeful life, and can positively impact the world. To that end, the Division of Student Life (DSL) team at SF State facilitates student-centered learning through personal, professional, community, and academic engagement, culminating in a transformational experience. We work collaboratively with students, families, faculty, staff, administrators, and others to enhance the overall SF State student experience. As partners in the educational process we: - Create opportunities for students to integrate curricular and co-curricular learning; - Advocate and support student inclusion in the University decision making process; - Inform and educate students of their rights and responsibilities as members of the University, San Francisco, and global communities; - Promote and educate students about social justice and equity; - Network and collaborate with faculty and staff to enhance the student learning experience; - Provide educational programs, events, and job opportunities that focus on development of leadership competencies, career and life skills, wellness, critical thinking and problem solving skills, and crisis management. Shared Values Our work in the Division of Student Life (DSL) is guided and informed by our commitment and support of SF State's five core values: - Courage: We cultivate courageous conversations and daring leadership. - Life of the Mind: We stimulate integration of curricular and co-curricular learning. - Equity: We advocate for social justice, equity, and eliminating barriers. - Community: We create inclusive and caring communities of challenge and support. - Resilience: We celebrate individual and community tenacity and sustainability. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $8,500 to $9,000 per month ($102,000 to $108,000 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Associate Vice President (AVP) for Student Life & Dean of Students, the Assistant Dean of Students is responsible for carrying out a wide range of duties requiring both overall and specialized knowledge of student advising, student services, student development, student activities and events, and student outcome assessments. The incumbent's primary objective is to support enrollment and retention at the University by providing students with well-balanced co-curricular experiences, including but not limited to implementation of large campus-wide events for incoming students, advocating a lively campus life experience, promoting student involvement and student engagement opportunities, and providing leadership in crisis management, crisis response, and proactive crisis mitigation. The Assistant Dean will act with the authority of the AVP for Student Life & Dean of Students in their absence when designated as such. Position Information The Assistant Dean of Students serves as an advocate for students by representing the needs of students to University staff, faculty, and administrators, including providing direction and intervention for students in crisis and non-crisis situations; coordinating services and resources; assisting with the administration of the student code of conduct and of CSU Executive Orders 1095/1096/1097/1098; working with University staff and faculty to resolve student problems; mediating and resolving conflict; and student referrals. PROGRAM MANAGEMENT & OVERSIGHT The Assistant Dean of Students is also responsible for managing the day-to-day operations of the New Student Programs Office, including New Student Orientation, week of welcome activities (GatorFest!), First-Year Experience, Parent & Families Program (future), and various transition programs for students, parents, and families. The incumbent is responsible for planning, directing, and evaluating a comprehensive program that delivers a wide range of student leadership training and event planning services to students, faculty, staff, and alumni, as well as programs and services that promote the successful transition of new students into the University community and maximize their likelihood of persistence into the second year. The incumbent develops administrative oversight and strategic planning for these functional/programmatic areas, and is responsible for their successful operation. This includes planning, implementing and evaluating programs within New Student Programs; fiduciary responsibility for the overall programs; and oversight of the technological and infrastructural operations. Further, the incumbent serves as the campus expert on new student orientation, transition, and retention programs that include peer-mentorship and curriculum development. The incumbent is further charged with managing the department's programs that include all new student programs inclusive of the first-year experience and orientation. The incumbent serve as a member and in leadership capacities for a number of campus-wide committees focused on orientation, first-year experience, and student success areas. POLICY DEVELOPMENT & PROGRAM DELIVERY The Assistant Dean of Students is responsible for developing and enforcing Student Affairs & Enrollment Management (SAEM) and University policies as they relate to students and student life. This position works collaboratively with SAEM leadership to develop student-focused initiatives that strengthen co-curricular learning. As a member of the Division of Student Life leadership team, the incumbent also contributes to, supports, and promotes activities, programs and services that enhance the student life experience and foster student development in out-of-classroom settings. STAFF SUPERVISION & PERFORMANCE MANAGEMENT The Assistant Dean of Students is responsible for fostering competence in others through effective coaching, mentoring, and performance management of professional and student leader staff. SPECIAL PROJECTS & DIVISIONAL SUPPORT The Assistant Dean of Students coordinates special projects for the AVP for Student Life & Dean of Students as assigned and may develop, draft and disseminate reports, papers and other media publications to support Division of Student Life goals and priorities, including but not limited to: - Coordinate submissions for division-wide annual reports and other similar administrative, assessment, policy and procedural documents on behalf of the Division as it relates to programs and functions, or as directed by the AVP for Student Life & Dean of Students; - Respond to media inquiries, as appropriate, as a Division of Student Life spokesperson; - Monitor, maintain and update the divisional and departmental webpages; - Facilitate development and implementation of student life and leader competencies, as well as a co-curricular tracking system; - In consultation with the AVP for Student Life & Dean of Students, assist with providing leadership, management, and support to the Division of Student Life units, functions and programs, including via delegated authority as needed. Other Duties as Assigned. ____________________________________________________________________________ Professional Behavior - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Required - Master's Degree, preferably in Student Personnel Services, Student Development, Higher Education, or related field from an accredited college or university. - Five to seven years of progressively responsible student activities/student services work and experience within a University setting working with highly complex issues and situations. - Experience with student conduct and crisis intervention. - Superior interpersonal and communication skills and demonstrated ability to interact effectively and exert leadership with a wide variety of students, faculty and staff. - Demonstrated background in leading collaborative efforts between multiple constituencies including faculty, staff, students, and members of the local community. - Demonstrated understanding of underrepresented groups and initiatives that enhance efforts to attract, retain and graduate students. - Experience and commitment to working with students from diverse ethnic, cultural and socio-economic backgrounds. - Experience in higher education working with services and events that contribute to student orientation programs. - Ability to perform complex student services professional work characterized by independent student advisement and guidance in individual and group settings. - Ability to work independently in a fast paced environment, determine priorities, multi-task, and meet multiple deadlines. - Ability to establish metrics and assess goals which measure effectiveness of contributions. - Ability to work with sensitive issues and confidential records and materials. - Experience in program administration, including developing events and programs, leadership development workshops, and trainings. - Successful experience supervising and evaluating employees, resolving conflicts, and encouraging a diverse staff to work well together, particularly in a collective bargaining environment. - Strong computer and technical writing skills, including Microsoft Office Suite. Preferred Qualifications Desired - Ability to collaborate and form partnerships on campus and in the San Francisco Bay Area and regional communities. - Basic understanding of and commitment to environmentally sustainable practices. - Experience with HTML and web design. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Assistant Dean of Students Administrator Level This position is Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President for Student Life & Dean of Students. Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* AVP & Dean of Students Office Department Description Vision A campus community where every student belongs and the student experience matters. Mission The Division of Student Life (DSL) believes that every SF State student should belong and matter, has the capacity to live a purposeful life, and can positively impact the world. To that end, the Division of Student Life (DSL) team at SF State facilitates student-centered learning through personal, professional, community, and academic engagement, culminating in a transformational experience. We work collaboratively with students, families, faculty, staff, administrators, and others to enhance the overall SF State student experience. As partners in the educational process we: - Create opportunities for students to integrate curricular and co-curricular learning; - Advocate and support student inclusion in the University decision making process; - Inform and educate students of their rights and responsibilities as members of the University, San Francisco, and global communities; - Promote and educate students about social justice and equity; - Network and collaborate with faculty and staff to enhance the student learning experience; - Provide educational programs, events, and job opportunities that focus on development of leadership competencies, career and life skills, wellness, critical thinking and problem solving skills, and crisis management. Shared Values Our work in the Division of Student Life (DSL) is guided and informed by our commitment and support of SF State's five core values: - Courage: We cultivate courageous conversations and daring leadership. - Life of the Mind: We stimulate integration of curricular and co-curricular learning. - Equity: We advocate for social justice, equity, and eliminating barriers. - Community: We create inclusive and caring communities of challenge and support. - Resilience: We celebrate individual and community tenacity and sustainability. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $8,500 to $9,000 per month ($102,000 to $108,000 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Associate Vice President (AVP) for Student Life & Dean of Students, the Assistant Dean of Students is responsible for carrying out a wide range of duties requiring both overall and specialized knowledge of student advising, student services, student development, student activities and events, and student outcome assessments. The incumbent's primary objective is to support enrollment and retention at the University by providing students with well-balanced co-curricular experiences, including but not limited to implementation of large campus-wide events for incoming students, advocating a lively campus life experience, promoting student involvement and student engagement opportunities, and providing leadership in crisis management, crisis response, and proactive crisis mitigation. The Assistant Dean will act with the authority of the AVP for Student Life & Dean of Students in their absence when designated as such. Position Information The Assistant Dean of Students serves as an advocate for students by representing the needs of students to University staff, faculty, and administrators, including providing direction and intervention for students in crisis and non-crisis situations; coordinating services and resources; assisting with the administration of the student code of conduct and of CSU Executive Orders 1095/1096/1097/1098; working with University staff and faculty to resolve student problems; mediating and resolving conflict; and student referrals. PROGRAM MANAGEMENT & OVERSIGHT The Assistant Dean of Students is also responsible for managing the day-to-day operations of the New Student Programs Office, including New Student Orientation, week of welcome activities (GatorFest!), First-Year Experience, Parent & Families Program (future), and various transition programs for students, parents, and families. The incumbent is responsible for planning, directing, and evaluating a comprehensive program that delivers a wide range of student leadership training and event planning services to students, faculty, staff, and alumni, as well as programs and services that promote the successful transition of new students into the University community and maximize their likelihood of persistence into the second year. The incumbent develops administrative oversight and strategic planning for these functional/programmatic areas, and is responsible for their successful operation. This includes planning, implementing and evaluating programs within New Student Programs; fiduciary responsibility for the overall programs; and oversight of the technological and infrastructural operations. Further, the incumbent serves as the campus expert on new student orientation, transition, and retention programs that include peer-mentorship and curriculum development. The incumbent is further charged with managing the department's programs that include all new student programs inclusive of the first-year experience and orientation. The incumbent serve as a member and in leadership capacities for a number of campus-wide committees focused on orientation, first-year experience, and student success areas. POLICY DEVELOPMENT & PROGRAM DELIVERY The Assistant Dean of Students is responsible for developing and enforcing Student Affairs & Enrollment Management (SAEM) and University policies as they relate to students and student life. This position works collaboratively with SAEM leadership to develop student-focused initiatives that strengthen co-curricular learning. As a member of the Division of Student Life leadership team, the incumbent also contributes to, supports, and promotes activities, programs and services that enhance the student life experience and foster student development in out-of-classroom settings. STAFF SUPERVISION & PERFORMANCE MANAGEMENT The Assistant Dean of Students is responsible for fostering competence in others through effective coaching, mentoring, and performance management of professional and student leader staff. SPECIAL PROJECTS & DIVISIONAL SUPPORT The Assistant Dean of Students coordinates special projects for the AVP for Student Life & Dean of Students as assigned and may develop, draft and disseminate reports, papers and other media publications to support Division of Student Life goals and priorities, including but not limited to: - Coordinate submissions for division-wide annual reports and other similar administrative, assessment, policy and procedural documents on behalf of the Division as it relates to programs and functions, or as directed by the AVP for Student Life & Dean of Students; - Respond to media inquiries, as appropriate, as a Division of Student Life spokesperson; - Monitor, maintain and update the divisional and departmental webpages; - Facilitate development and implementation of student life and leader competencies, as well as a co-curricular tracking system; - In consultation with the AVP for Student Life & Dean of Students, assist with providing leadership, management, and support to the Division of Student Life units, functions and programs, including via delegated authority as needed. Other Duties as Assigned. ____________________________________________________________________________ Professional Behavior - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Required - Master's Degree, preferably in Student Personnel Services, Student Development, Higher Education, or related field from an accredited college or university. - Five to seven years of progressively responsible student activities/student services work and experience within a University setting working with highly complex issues and situations. - Experience with student conduct and crisis intervention. - Superior interpersonal and communication skills and demonstrated ability to interact effectively and exert leadership with a wide variety of students, faculty and staff. - Demonstrated background in leading collaborative efforts between multiple constituencies including faculty, staff, students, and members of the local community. - Demonstrated understanding of underrepresented groups and initiatives that enhance efforts to attract, retain and graduate students. - Experience and commitment to working with students from diverse ethnic, cultural and socio-economic backgrounds. - Experience in higher education working with services and events that contribute to student orientation programs. - Ability to perform complex student services professional work characterized by independent student advisement and guidance in individual and group settings. - Ability to work independently in a fast paced environment, determine priorities, multi-task, and meet multiple deadlines. - Ability to establish metrics and assess goals which measure effectiveness of contributions. - Ability to work with sensitive issues and confidential records and materials. - Experience in program administration, including developing events and programs, leadership development workshops, and trainings. - Successful experience supervising and evaluating employees, resolving conflicts, and encouraging a diverse staff to work well together, particularly in a collective bargaining environment. - Strong computer and technical writing skills, including Microsoft Office Suite. Preferred Qualifications Desired - Ability to collaborate and form partnerships on campus and in the San Francisco Bay Area and regional communities. - Basic understanding of and commitment to environmentally sustainable practices. - Experience with HTML and web design. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Administrative Analyst/Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Student Affairs Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 AM to 5:00 PM Anticipated Hiring Range* $5,000.00 to $5,500.00 per month ($60,000.00 $66,000.00 annually) Salary is commensurate with experience. Position Summary* Under the general direction of the Associate Vice President for Student Affairs (AVPSA), the Administrative Analyst/Specialist II (AA/S II) serves as the Division of Student Affairs (DSA) primary administrative operations analyst and budget advisor. More specifically, the AA/S II duties include: provide DSA with training, planning, coordination, and leadership in areas of policies and procedures, including: personnel, fiscal affairs, program management, and executive support; collaborate with DSA unit managers/directors to investigate operational, staffing, programming and administrative needs, both present and future; work with AVPSA to develop and maintain divisional budget procedures and practices that are congruent with University policies; and provides Personal Assistant Services to the AVPSA as a reasonable accommodation. Position Information Office Management: - Provide the Division of Student Affairs (DSA) with training, planning, coordination, and leadership in areas of policies and procedures, including: personnel, fiscal affairs, program management, and executive support; - Manage the DSA office, providing administrative operations and maintaining a welcoming and professional office environment; - Collaborate with DSA units, SAEM, and the broader University to enhance intradepartmental and interpersonal communications and decision making; - Handle a broad, higher range of interpersonal contacts to include confidential and sensitive information regarding student records and personnel matters; - Liaise between DSA units and the Office of the Vice President for SAEM; - Communicate with University partners on behalf of AVPSA; - Represent AVPSA at workshops, committee meetings, as requested; - Write, edit and proof documents, correspondence, and reports; - Identify opportunities to relieve AVPSA of non-critical tasks; - Prepare weekly, monthly, quarterly and annual reports as requested. - Train, schedule, and distribute work to DSA administrative personnel; - Provide administrative support/guidance to AVPSA led committees and task forces; - Develop, implement, and administer DSA systems and procedures; - Coordinate executive communications, including taking calls, responding to emails, and interfacing with students, faculty, and staff; - Lead semi-regular DSA administrative personnel meetings to ensure consistency and best practices across the division; and - Develop, update, and distribute DSA templates for action memos, personnel forms, and other administrative resources for use by DSA unit managers/directors and administrative personnel. Personnel Liaison - Collaborate with DSA unit managers/directors to investigate operational, staffing, programming and administrative needs, both present and future; - Draft, edit, and track all DSA personnel documents, including: position descriptions, recruitment and hiring, separation, retirement, and other appointment changes; - Liaise between DSA units and the Office of the Vice President for SAEM on all personnel matters; and - Identify any personnel and funding conflicts and make recommendations to resolve the same; - Train, coach, provide constructive feedback, and support DSA administrative personnel; and - Develop, maintain, and implement onboarding for new DSA unit managers/directors and administrative personnel; Budget Management - Work with AVPSA to develop and maintain divisional budget procedures and practices that are congruent with University policies; - Advise AVPSA on all divisional budget matters; - Interpret budget policies and make recommendations to AVPSA and divisional managers/directors; - Maintain Fiscal Management System (FMS) for the AVPSA's office; - Ensure regular checks and balances on all AVPSA accounts; - Prepare AVPSA's annual budget requests, mid-year financial status reports, and all other mandatory reports; - Review proposed expenditure plans to determine cost allowance and to ensure compliance with University and California State University (CSU) system policies and procedures; - Perform research and recommend solutions to any budgetary problems that might arise, and ensure effectiveness of those solutions; - Reconcile and track department procurement card purchases and expense reports; and - Prepare and track fiscal memos, purchase orders, payment requests, expense reports, etc. Personal Assistant Services Other Duties as Assigned ____________________________________________________________________________ At All Times -Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and -Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Bachelor's Degree and/or a minimum of 4 years of professional experience in a business environment; - 2 years of progressive experience in an executive assistant role, preferably in student affairs/higher education; - Experience working with college students within a highly diverse and fast-paced environment; - Proven ability to exercise excellent judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures; - Ability to become familiar with and obtain thorough working knowledge of the California State University (CSU) policies and procedures, Title 5, University organizational structures, and the policies that govern them; - Ability to become familiar with and obtain thorough working knowledge of the University accounting, procurement, budgeting and human resources systems and procedures; - Proven ability to assess, formulate and evaluate the impact of recommended or implemented policies from a strategic and operational perspective; - Strong technology, software, and hardware skills including the use of Word, Excel, Outlook, PowerPoint, internet, etc.; - Demonstrated ability to independently determine priorities, coordinate, execute and evaluate multiple projects, and meet deadlines; - Excellent interpersonal and communication skills, with a strong ability to maintain a cooperative work environment and handle a broad, higher range of interpersonal contacts that may include confidential and sensitive information; and - Demonstrated proficiency in writing skills, English grammar, punctuation and spelling, and the ability to draft and compose correspondence and standard reports. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Environmental/Physical/Special Incumbent has their own work area and must be able to work effectively with a variety of individuals and function in a high visibility area, occasionally under pressure. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Must maintain a scent-free office to ensure access for people with chemical sensitivities. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/21/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Administrative Analyst/Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Student Affairs Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 AM to 5:00 PM Anticipated Hiring Range* $5,000.00 to $5,500.00 per month ($60,000.00 $66,000.00 annually) Salary is commensurate with experience. Position Summary* Under the general direction of the Associate Vice President for Student Affairs (AVPSA), the Administrative Analyst/Specialist II (AA/S II) serves as the Division of Student Affairs (DSA) primary administrative operations analyst and budget advisor. More specifically, the AA/S II duties include: provide DSA with training, planning, coordination, and leadership in areas of policies and procedures, including: personnel, fiscal affairs, program management, and executive support; collaborate with DSA unit managers/directors to investigate operational, staffing, programming and administrative needs, both present and future; work with AVPSA to develop and maintain divisional budget procedures and practices that are congruent with University policies; and provides Personal Assistant Services to the AVPSA as a reasonable accommodation. Position Information Office Management: - Provide the Division of Student Affairs (DSA) with training, planning, coordination, and leadership in areas of policies and procedures, including: personnel, fiscal affairs, program management, and executive support; - Manage the DSA office, providing administrative operations and maintaining a welcoming and professional office environment; - Collaborate with DSA units, SAEM, and the broader University to enhance intradepartmental and interpersonal communications and decision making; - Handle a broad, higher range of interpersonal contacts to include confidential and sensitive information regarding student records and personnel matters; - Liaise between DSA units and the Office of the Vice President for SAEM; - Communicate with University partners on behalf of AVPSA; - Represent AVPSA at workshops, committee meetings, as requested; - Write, edit and proof documents, correspondence, and reports; - Identify opportunities to relieve AVPSA of non-critical tasks; - Prepare weekly, monthly, quarterly and annual reports as requested. - Train, schedule, and distribute work to DSA administrative personnel; - Provide administrative support/guidance to AVPSA led committees and task forces; - Develop, implement, and administer DSA systems and procedures; - Coordinate executive communications, including taking calls, responding to emails, and interfacing with students, faculty, and staff; - Lead semi-regular DSA administrative personnel meetings to ensure consistency and best practices across the division; and - Develop, update, and distribute DSA templates for action memos, personnel forms, and other administrative resources for use by DSA unit managers/directors and administrative personnel. Personnel Liaison - Collaborate with DSA unit managers/directors to investigate operational, staffing, programming and administrative needs, both present and future; - Draft, edit, and track all DSA personnel documents, including: position descriptions, recruitment and hiring, separation, retirement, and other appointment changes; - Liaise between DSA units and the Office of the Vice President for SAEM on all personnel matters; and - Identify any personnel and funding conflicts and make recommendations to resolve the same; - Train, coach, provide constructive feedback, and support DSA administrative personnel; and - Develop, maintain, and implement onboarding for new DSA unit managers/directors and administrative personnel; Budget Management - Work with AVPSA to develop and maintain divisional budget procedures and practices that are congruent with University policies; - Advise AVPSA on all divisional budget matters; - Interpret budget policies and make recommendations to AVPSA and divisional managers/directors; - Maintain Fiscal Management System (FMS) for the AVPSA's office; - Ensure regular checks and balances on all AVPSA accounts; - Prepare AVPSA's annual budget requests, mid-year financial status reports, and all other mandatory reports; - Review proposed expenditure plans to determine cost allowance and to ensure compliance with University and California State University (CSU) system policies and procedures; - Perform research and recommend solutions to any budgetary problems that might arise, and ensure effectiveness of those solutions; - Reconcile and track department procurement card purchases and expense reports; and - Prepare and track fiscal memos, purchase orders, payment requests, expense reports, etc. Personal Assistant Services Other Duties as Assigned ____________________________________________________________________________ At All Times -Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and -Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Bachelor's Degree and/or a minimum of 4 years of professional experience in a business environment; - 2 years of progressive experience in an executive assistant role, preferably in student affairs/higher education; - Experience working with college students within a highly diverse and fast-paced environment; - Proven ability to exercise excellent judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures; - Ability to become familiar with and obtain thorough working knowledge of the California State University (CSU) policies and procedures, Title 5, University organizational structures, and the policies that govern them; - Ability to become familiar with and obtain thorough working knowledge of the University accounting, procurement, budgeting and human resources systems and procedures; - Proven ability to assess, formulate and evaluate the impact of recommended or implemented policies from a strategic and operational perspective; - Strong technology, software, and hardware skills including the use of Word, Excel, Outlook, PowerPoint, internet, etc.; - Demonstrated ability to independently determine priorities, coordinate, execute and evaluate multiple projects, and meet deadlines; - Excellent interpersonal and communication skills, with a strong ability to maintain a cooperative work environment and handle a broad, higher range of interpersonal contacts that may include confidential and sensitive information; and - Demonstrated proficiency in writing skills, English grammar, punctuation and spelling, and the ability to draft and compose correspondence and standard reports. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Environmental/Physical/Special Incumbent has their own work area and must be able to work effectively with a variety of individuals and function in a high visibility area, occasionally under pressure. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Must maintain a scent-free office to ensure access for people with chemical sensitivities. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/21/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Director, Communications for the Office of the President Administrator Level This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Chief of Staff to the President. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Office of the President Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m.; may have to work on weekends, evenings and holidays. Anticipated Hiring Range* $9,167.00 to $10,834.00 per month ($110,004.00 to $130,008.00 annually) Salary is commensurate with experience. Position Summary* Reporting to the Chief of Staff, the Director of Communications for the Office of the President serves an essential role in strategic development and implementation of executive communications and public affairs plans that strengthen and support short-term and long-term communications for the Office of the President, increases the visibility of the university and safeguards its reputation through successful communications and issue management. The incumbent is responsible for writing and editing strategic communications and developing a communications plan for the President in consultation with the AVP of marketing and strategic communications. He or she is regularly called upon to respond to immediate questions, including media queries; provides expert communications counsel to leadership; and additionally serves as primary crisis communications spokesperson for the university. The work requires an in-depth knowledge of communications theory and media vehicles. The executive director is responsible for considerable writing and editing of a range of materials that involve research and analysis of facts from diverse sources, synthesized into clear and nuanced content for internal and external audiences. Communications produced will include but not be limited to talking points, media statements, presentations, content for print and digital channels, newsletters and more. The position has direct contact with virtually all university constituents. Communication and Issues Management - Serve as official University spokesperson during crises. - Serve as a primary contact for sensitive and complex media issues. - Serve as a liaison between the Presidents¿ Office and the news media and partner strategically with the Associate Vice President for Strategic Marketing and Communications. - Serves primary PIO role in all Emergency Operations Center (EOC) activity. - Develop, plan, and execute communication, public affairs and media programs for the Office of the President. This includes overseeing the creation of content and communication materials. - Respond to calls and follows established protocols for informing the President and other key individuals (university police chief, provost, chief of staff) when critical issues or crises arise. - Support and advise President and chief of staff about critical issues and crisis communications, interacting with university leadership as assigned, as they assist the director in crafting university messaging and statements. - Lead strategic communication plans for Clery-required safety messages and emergency preparedness. Advise leadership on the handling of crisis communications. - Carry out assignments for the President that supports the development of crisis communications messaging, and participates as a member of the broader university communications team in strategy sessions relative to key/critical issues. - Prepare accurate and timely news releases, media advisories, pitch letters, and related materials. - Anticipate and coordinate with the associate vice president for Strategic Marketing and Communications and media relations colleagues on the release of significant news. - Coordinate press conferences and other media events, in partnership with the Office of Strategic Marketing and Communications. - Establish and maintain good relationships with campus leaders, the news media and community organizations. - Carry out assignments relative to crisis communications and serves as primary university contact for critical issues. - Edit and maintain the Office of the President website; and manage content for department social media platforms. Provide sound communications advice and technical assistance to the President and chief of staff. Other Functions: - Develop, as needed, a crisis communications plan and EOC messaging in coordination with university leadership and the Office of Strategic Marketing and Communications. - Partner with various groups and internal staff to ensure accuracy and consistency of messaging across a wide variety of constituencies. Minimum Qualifications* - Bachelor's degree in English, Public Relations, Marketing, Mass Communications/Journalism or related fields. Master's degree preferred. - Seven or more years of experience in professional writing, and editing exposure; or the equivalent combination of education and experience. - Professional or technical experience (e.g. in a professional news/ communications setting) preferred. - Extensive experience writing and disseminating news releases - Experience responding to media inquiries. Preferred Qualifications - Expert knowledge of university communications objectives and ability to translate them into effective communication and media campaigns. - Comprehensive and in-depth knowledge of communication, public affairs, and media theories and concepts in order to develop and execute communication strategies and plans to promote and position the university. - Exceptional verbal, writing and editorial skills, including knowledge of AP/Chicago Manual style. - Comprehensive knowledge of research techniques and methods. - Working knowledge of appropriate use of communications analytics. - Expert networking and interpersonal skills including strong consultative and persuasive skills to work with internal and external constituents and the media. - Strong organizational skills with the ability to manage tasks/projects on deadline - Ability to use various social media platforms. Environmental/Physical/Special - May have to work on weekends, evenings and holidays. - Automobile travel required for visits with elected officials and community leaders. Must possess a valid driver's license and comply with Defensive Driver's Training Program requirements if a vehicle is used to travel on official business. - Periodic air travel may be required. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Director, Communications for the Office of the President Administrator Level This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Chief of Staff to the President. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Office of the President Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m.; may have to work on weekends, evenings and holidays. Anticipated Hiring Range* $9,167.00 to $10,834.00 per month ($110,004.00 to $130,008.00 annually) Salary is commensurate with experience. Position Summary* Reporting to the Chief of Staff, the Director of Communications for the Office of the President serves an essential role in strategic development and implementation of executive communications and public affairs plans that strengthen and support short-term and long-term communications for the Office of the President, increases the visibility of the university and safeguards its reputation through successful communications and issue management. The incumbent is responsible for writing and editing strategic communications and developing a communications plan for the President in consultation with the AVP of marketing and strategic communications. He or she is regularly called upon to respond to immediate questions, including media queries; provides expert communications counsel to leadership; and additionally serves as primary crisis communications spokesperson for the university. The work requires an in-depth knowledge of communications theory and media vehicles. The executive director is responsible for considerable writing and editing of a range of materials that involve research and analysis of facts from diverse sources, synthesized into clear and nuanced content for internal and external audiences. Communications produced will include but not be limited to talking points, media statements, presentations, content for print and digital channels, newsletters and more. The position has direct contact with virtually all university constituents. Communication and Issues Management - Serve as official University spokesperson during crises. - Serve as a primary contact for sensitive and complex media issues. - Serve as a liaison between the Presidents¿ Office and the news media and partner strategically with the Associate Vice President for Strategic Marketing and Communications. - Serves primary PIO role in all Emergency Operations Center (EOC) activity. - Develop, plan, and execute communication, public affairs and media programs for the Office of the President. This includes overseeing the creation of content and communication materials. - Respond to calls and follows established protocols for informing the President and other key individuals (university police chief, provost, chief of staff) when critical issues or crises arise. - Support and advise President and chief of staff about critical issues and crisis communications, interacting with university leadership as assigned, as they assist the director in crafting university messaging and statements. - Lead strategic communication plans for Clery-required safety messages and emergency preparedness. Advise leadership on the handling of crisis communications. - Carry out assignments for the President that supports the development of crisis communications messaging, and participates as a member of the broader university communications team in strategy sessions relative to key/critical issues. - Prepare accurate and timely news releases, media advisories, pitch letters, and related materials. - Anticipate and coordinate with the associate vice president for Strategic Marketing and Communications and media relations colleagues on the release of significant news. - Coordinate press conferences and other media events, in partnership with the Office of Strategic Marketing and Communications. - Establish and maintain good relationships with campus leaders, the news media and community organizations. - Carry out assignments relative to crisis communications and serves as primary university contact for critical issues. - Edit and maintain the Office of the President website; and manage content for department social media platforms. Provide sound communications advice and technical assistance to the President and chief of staff. Other Functions: - Develop, as needed, a crisis communications plan and EOC messaging in coordination with university leadership and the Office of Strategic Marketing and Communications. - Partner with various groups and internal staff to ensure accuracy and consistency of messaging across a wide variety of constituencies. Minimum Qualifications* - Bachelor's degree in English, Public Relations, Marketing, Mass Communications/Journalism or related fields. Master's degree preferred. - Seven or more years of experience in professional writing, and editing exposure; or the equivalent combination of education and experience. - Professional or technical experience (e.g. in a professional news/ communications setting) preferred. - Extensive experience writing and disseminating news releases - Experience responding to media inquiries. Preferred Qualifications - Expert knowledge of university communications objectives and ability to translate them into effective communication and media campaigns. - Comprehensive and in-depth knowledge of communication, public affairs, and media theories and concepts in order to develop and execute communication strategies and plans to promote and position the university. - Exceptional verbal, writing and editorial skills, including knowledge of AP/Chicago Manual style. - Comprehensive knowledge of research techniques and methods. - Working knowledge of appropriate use of communications analytics. - Expert networking and interpersonal skills including strong consultative and persuasive skills to work with internal and external constituents and the media. - Strong organizational skills with the ability to manage tasks/projects on deadline - Ability to use various social media platforms. Environmental/Physical/Special - May have to work on weekends, evenings and holidays. - Automobile travel required for visits with elected officials and community leaders. Must possess a valid driver's license and comply with Defensive Driver's Training Program requirements if a vehicle is used to travel on official business. - Periodic air travel may be required. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco International Airport
San Francisco, California, United States
Introduction The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Appointment Type Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. Position Description Have you ever wondered what it would be like to work at an Airport? Working in an airport is like working in a small city, and we have many different type of careers for you to experience. From hospitality, to technology, to security, to customer service, you can find it all working at SFO! Please check out these videos for a glimpse into a day in the life of an SFO intern: Day in the Life of an SFO Intern SFO Summer Internships - Opportunities for All For more information about SFO and all of our intern programs, please visit www.flysfo.com/internships . San Francisco International Airport has a robust internship program and hire hundreds of interns every year. Our Summer High School Interns work 20 hours per week from June-August. Each intern will work directly with an SFO Mentor who will give them daily tasks and larger scale projects. Interns will also be given the opportunity to attend tours of SFO, be exposed to different airport careers, meet airport leadership and professionals, and attend workshops on financial literacy, and professional communication. The diverse career fields represented at SFO make the internship an excellent opportunity to learn about many different types of jobs. In addition to providing training, professional clothing or uniforms, and BART and SamTrans tokens, interns benefit from the mentorship of diverse Airport staff.Participating internship positions have been with many different offices and companies, including: Accounting Construction Management Community Development Emergency Management Engineering and Building Construction Guest Services Human Resources Information Technology & Telecommunications SFO Medical Clinic Reprographics Safety and Security Services San Francisco Police Department: Airport Bureau Work Schedule Internship is scheduled to begin in June 2020 and end in August 2020,lasting ten weeks. The basic work week is 20 hours per week, between the hours of 8:00 a.m. to 5:00 p.m. Those enrolled in daily summer school classes should consider whether their school schedule will allow them to work 20 hours per week during the days and hours of Monday - Friday, 8:00 a.m. - 5:00 p.m., including travel time to and from the airport.Interns are not permitted to request more than five business days for vacation, summer school, or other activities during the duration of the internship.Interns must attend mandatory workshops, trainings, and orientation sessions. Minimum Qualifications Applicants must be enrolled in high school or have received a high school diploma no more than 6 months prior. Applicants must at least 16 years old by June 1, 2020and be able to obtain a work permit. Applicants must possess a Social Security Card, valid picture identification, and documents that establish both identity and employment eligibility such as a birth certificate, state issued proof of identity or proof of legal rights to work in the United States. Applicants must commit to 20 hours per week and not plan on missing more than five consecutivebusiness daysdue to vacation, or other activities. Graduating seniors are eligible to apply for this internship. Please Note: SF Youth Works Students who are not graduating by spring 2020; who live and go to school in San Francisco, are encouraged to apply to SFO through San Francisco YouthWorks at www.sfyouthworks.org . For further information regarding YouthWorks, please refer to their website or call (415) 202-7911. Opportunities for All (OFA) Youth between the ages of 16-24 that live or go to school in San Francisco, are also encouraged to apply to Opportunities for All (OFA). The OFA 2020 Summer application will be available February 2020. For more information regarding OFA, please refer to their website at: https://www.opps4allsf.org . Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. Applicants with no prior Internship experience at SFO are desired. Pleasetake time and care in completing your personal statement and application, as these are the main tools we use to select candidates for interviews and employment. Please note that while anyone 16 or older byJune 1,2020may apply, however, priority in the selection processwill be given to Juniors, Seniors, and those who have recently graduated. Work Permits Successful candidates will be required to obtain a work permit. However, applicants should not request a work permit until notified of a job offer. You can get a work permit from your school or school district where you reside. Here is the link to the work permit request form: Statement of Intent to Employ Minor and Request for Work Permit How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen The following documents MUST be submitted online through the online application. Once you click the "submit" on the application, you cannot go back or upload any documents. It is important to review your application for completenessand ensure all documents have been uploaded before submitting your application. Transcripts/Verification Applicants must submit required transcripts by close of business, Friday, March 13, 2020 at 5:00 p.m .Copies of unofficial transcripts are accepted. Failure to submit the required transcripts may result in rejection of the application. Applicants must upload transcriptsto their online application. No hand deliveries or emails will be accepted. Personal Statements Please view the SFO Internships videos and tell us why you are interested in gaining work experience at SFO, and what skills you can offer or gain here? You may include accomplishments you are proud of, volunteer or prior work experiences, internship goals, careers of interest, and characteristics unique to you. Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Nicole Adriano, by telephone at 650-821-2038, or by email at ananicolette.adriano@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Selection Procedures The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Conviction History As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation here . Terms of Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Issued: 1/6/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 903935 AIR/NA/650-821-2038 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here . Closing Date/Time: 3/13/2020 5:00:00 PM
Introduction The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Appointment Type Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. Position Description Have you ever wondered what it would be like to work at an Airport? Working in an airport is like working in a small city, and we have many different type of careers for you to experience. From hospitality, to technology, to security, to customer service, you can find it all working at SFO! Please check out these videos for a glimpse into a day in the life of an SFO intern: Day in the Life of an SFO Intern SFO Summer Internships - Opportunities for All For more information about SFO and all of our intern programs, please visit www.flysfo.com/internships . San Francisco International Airport has a robust internship program and hire hundreds of interns every year. Our Summer High School Interns work 20 hours per week from June-August. Each intern will work directly with an SFO Mentor who will give them daily tasks and larger scale projects. Interns will also be given the opportunity to attend tours of SFO, be exposed to different airport careers, meet airport leadership and professionals, and attend workshops on financial literacy, and professional communication. The diverse career fields represented at SFO make the internship an excellent opportunity to learn about many different types of jobs. In addition to providing training, professional clothing or uniforms, and BART and SamTrans tokens, interns benefit from the mentorship of diverse Airport staff.Participating internship positions have been with many different offices and companies, including: Accounting Construction Management Community Development Emergency Management Engineering and Building Construction Guest Services Human Resources Information Technology & Telecommunications SFO Medical Clinic Reprographics Safety and Security Services San Francisco Police Department: Airport Bureau Work Schedule Internship is scheduled to begin in June 2020 and end in August 2020,lasting ten weeks. The basic work week is 20 hours per week, between the hours of 8:00 a.m. to 5:00 p.m. Those enrolled in daily summer school classes should consider whether their school schedule will allow them to work 20 hours per week during the days and hours of Monday - Friday, 8:00 a.m. - 5:00 p.m., including travel time to and from the airport.Interns are not permitted to request more than five business days for vacation, summer school, or other activities during the duration of the internship.Interns must attend mandatory workshops, trainings, and orientation sessions. Minimum Qualifications Applicants must be enrolled in high school or have received a high school diploma no more than 6 months prior. Applicants must at least 16 years old by June 1, 2020and be able to obtain a work permit. Applicants must possess a Social Security Card, valid picture identification, and documents that establish both identity and employment eligibility such as a birth certificate, state issued proof of identity or proof of legal rights to work in the United States. Applicants must commit to 20 hours per week and not plan on missing more than five consecutivebusiness daysdue to vacation, or other activities. Graduating seniors are eligible to apply for this internship. Please Note: SF Youth Works Students who are not graduating by spring 2020; who live and go to school in San Francisco, are encouraged to apply to SFO through San Francisco YouthWorks at www.sfyouthworks.org . For further information regarding YouthWorks, please refer to their website or call (415) 202-7911. Opportunities for All (OFA) Youth between the ages of 16-24 that live or go to school in San Francisco, are also encouraged to apply to Opportunities for All (OFA). The OFA 2020 Summer application will be available February 2020. For more information regarding OFA, please refer to their website at: https://www.opps4allsf.org . Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. Applicants with no prior Internship experience at SFO are desired. Pleasetake time and care in completing your personal statement and application, as these are the main tools we use to select candidates for interviews and employment. Please note that while anyone 16 or older byJune 1,2020may apply, however, priority in the selection processwill be given to Juniors, Seniors, and those who have recently graduated. Work Permits Successful candidates will be required to obtain a work permit. However, applicants should not request a work permit until notified of a job offer. You can get a work permit from your school or school district where you reside. Here is the link to the work permit request form: Statement of Intent to Employ Minor and Request for Work Permit How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen The following documents MUST be submitted online through the online application. Once you click the "submit" on the application, you cannot go back or upload any documents. It is important to review your application for completenessand ensure all documents have been uploaded before submitting your application. Transcripts/Verification Applicants must submit required transcripts by close of business, Friday, March 13, 2020 at 5:00 p.m .Copies of unofficial transcripts are accepted. Failure to submit the required transcripts may result in rejection of the application. Applicants must upload transcriptsto their online application. No hand deliveries or emails will be accepted. Personal Statements Please view the SFO Internships videos and tell us why you are interested in gaining work experience at SFO, and what skills you can offer or gain here? You may include accomplishments you are proud of, volunteer or prior work experiences, internship goals, careers of interest, and characteristics unique to you. Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Nicole Adriano, by telephone at 650-821-2038, or by email at ananicolette.adriano@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Selection Procedures The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Conviction History As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation here . Terms of Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Issued: 1/6/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 903935 AIR/NA/650-821-2038 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here . Closing Date/Time: 3/13/2020 5:00:00 PM
San Francisco International Airport
San Francisco, California, United States
Introduction The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Appointment Type Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. Position Description Please check out this video of a Day in the Life of an SFO Intern before applying. San Francisco International Airport has a robust internship program and hosts more than 150 interns annually. Our College Summer Interns will work full-time, 40 hours per week, in an assigned Airport Commission office. Each intern will work directly with an SFO Mentor who will supervise them with both daily tasks and larger scale projects. Past interns projects have included preparing complex reports, conducting surveys, producing website or social media content, assisting in event planning, and other duties as assigned by their host office. Interns will also be given the opportunity to attend tours of SFO, Meet and Greets with Airport leadership, and other events aimed at professional development. Participating departments include: Accounting Aircraft Noise Abatement Aviation Security Bureau of Planning and Environmental Affairs - Wildlife Business and Finance - Aviation Management Business and Finance - Parking Management Economic and Community Development Emergency Management Environmental Operations Facilities Administration Ground Transportation Planning International Marketing ITT Business Services ITT Information and Data Services Marketing & Communications The SFO Museum Signage & Wayfinding Sustainability & Environmental Policy To see full Internship descriptions, please refer to 2020 College SummerInternship Application/Supplemental Questionnaire. Requirements: College Summer Interns must be enrolled in an accredited college undergraduate or graduate degree program for Fall 2020. Only those who have completed two (2) years of college; equivalent to 60 creditunits or90 quarter units,will be considered. College transcripts (unofficial accepted)must be uploaded with the application . A valid social security card at time of hire. College Summer Interns Alumni may re-apply for the internship but cannot be considered for the same section(s) the intern has previously interned with.SFO High School Intern Alumni may apply for offices they have previously interned with. Time Commitment and Working Conditions: The SFO Summer College Internship is fulltime, 40 hours per week, 8:00 a.m. - 5:00 p.m. The internship runs from 6/18/20 through 8/24/20. Interns must be available for the entire time period. Housing is not provided, and we do not currently offer any housing resources or housing search support. As-needed, full-time, summer only internship.Typical schedule is Mondaythrough Friday, 8:00 a.m.to 5:00 p.m. but may include weekend or shift hours depending on assignment. Relocation costs are not reimbursed. Upon completing the internship, there is no implied offer of extension. Minimum Qualifications Applicant must have completed two years (equivalent to 60 semester units or 90 quarter units) of education from an accredited college or university;AND Applicant must be returning to their undergraduate program or entering a graduate program in Fall 2020. Applicants must meet the minimum qualification requirementat time of hire (June/July 2020), unless otherwise noted. Please note: Updated transcripts will be requested again, during the interviewprocess. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Nicole Adriano, by telephone at 650-821-2038, or by email at ananicolette.adriano@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation here . Terms of Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Issued: 1/6/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #:903934 AIR/NA/650-821-2038 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here . Closing Date/Time: 2/28/2020 5:00:00 PM
Introduction The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Appointment Type Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. Position Description Please check out this video of a Day in the Life of an SFO Intern before applying. San Francisco International Airport has a robust internship program and hosts more than 150 interns annually. Our College Summer Interns will work full-time, 40 hours per week, in an assigned Airport Commission office. Each intern will work directly with an SFO Mentor who will supervise them with both daily tasks and larger scale projects. Past interns projects have included preparing complex reports, conducting surveys, producing website or social media content, assisting in event planning, and other duties as assigned by their host office. Interns will also be given the opportunity to attend tours of SFO, Meet and Greets with Airport leadership, and other events aimed at professional development. Participating departments include: Accounting Aircraft Noise Abatement Aviation Security Bureau of Planning and Environmental Affairs - Wildlife Business and Finance - Aviation Management Business and Finance - Parking Management Economic and Community Development Emergency Management Environmental Operations Facilities Administration Ground Transportation Planning International Marketing ITT Business Services ITT Information and Data Services Marketing & Communications The SFO Museum Signage & Wayfinding Sustainability & Environmental Policy To see full Internship descriptions, please refer to 2020 College SummerInternship Application/Supplemental Questionnaire. Requirements: College Summer Interns must be enrolled in an accredited college undergraduate or graduate degree program for Fall 2020. Only those who have completed two (2) years of college; equivalent to 60 creditunits or90 quarter units,will be considered. College transcripts (unofficial accepted)must be uploaded with the application . A valid social security card at time of hire. College Summer Interns Alumni may re-apply for the internship but cannot be considered for the same section(s) the intern has previously interned with.SFO High School Intern Alumni may apply for offices they have previously interned with. Time Commitment and Working Conditions: The SFO Summer College Internship is fulltime, 40 hours per week, 8:00 a.m. - 5:00 p.m. The internship runs from 6/18/20 through 8/24/20. Interns must be available for the entire time period. Housing is not provided, and we do not currently offer any housing resources or housing search support. As-needed, full-time, summer only internship.Typical schedule is Mondaythrough Friday, 8:00 a.m.to 5:00 p.m. but may include weekend or shift hours depending on assignment. Relocation costs are not reimbursed. Upon completing the internship, there is no implied offer of extension. Minimum Qualifications Applicant must have completed two years (equivalent to 60 semester units or 90 quarter units) of education from an accredited college or university;AND Applicant must be returning to their undergraduate program or entering a graduate program in Fall 2020. Applicants must meet the minimum qualification requirementat time of hire (June/July 2020), unless otherwise noted. Please note: Updated transcripts will be requested again, during the interviewprocess. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Nicole Adriano, by telephone at 650-821-2038, or by email at ananicolette.adriano@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Conviction History As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation here . Terms of Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Issued: 1/6/20 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #:903934 AIR/NA/650-821-2038 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here . Closing Date/Time: 2/28/2020 5:00:00 PM
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Development Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* University Development Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,584 per month ($55,008 annually) Salary is commensurate with experience. Position Summary* Under the supervision of the Executive Director of Development and Campaign Operations, the Development Office Coordinator provides a broad range of administrative support for the Development office and the development officers and serve as a member of the Development Office administration support team. The Development Office Coordinator is responsible for administrating highly sensitive and a high volume of duties including: tracking overall Development department expenses such as professional development and work study, assisting development officers with reimbursements, ordering office supplies, reconciling procurement card reports and invoices, maintaining conference room schedules, greeting visitors, answering phones, assisting with scheduling recruitment, payroll and absence administration, creating requisitions, and assisting with monitoring/training student assistants. The incumbent will serve as the front office representative, providing professional and friendly customer service. The incumbent will also master ConCur and train other staff on it and other related software. The Development Coordinator will collaborate with Advancement¿s Finance and Operations team on fiscal affairs and human resources functions for University Development. Position Information Administrative Support: Day-to-Day operations - Sends daily news clips to Development staff - Schedules meetings, reserves rooms, requests equipment set-up, orders food and beverages as appropriate, prepares printed agendas and other documents/presentations - Answers phone and routes calls as appropriate - Greets and escorts visitors - Routes internal and external mail/correspondence - Oversees overall orderliness and cleanliness of office - Oversees maintenance of equipment and supplies - Orders keys and assists with phone line and email set-up for Development staff - Submits service requests for moves, repairs, cleaning, etc - Serves as a backup to other administrative support staff - Manage the conference room calendar Administrative Support: Fundraising - As necessary, gathers pertinent background material and information to assist officers with donor correspondence - Assists with mailing of donor correspondence and fundraising appeals, as appropriate - Provides officers with background information for meetings (maps, directions, etc.) - Assists with arranging facilities, food service, audio visual, and other logistical tasks for meetings, programs and selected events involving officers - Handles travel arrangements for officers - Arranges daily parking permits for officers - Prepares travel itineraries Fiscal Affairs - Present and train Development staff on policies and procedures - Processes invoices for General Fund and University Corporation - Processes travel, hospitality and miscellaneous reimbursements for officers - Reconciles procurement card for Office Max and general purchases - Develops, coordinates and executes purchase processes and requests; creates and submits online requisitions - Processes direct pay forms and reimbursements forms - Orders and maintains office supplies, furniture, equipment and stationery - Manages all invoices, payments and payment approval processes for Development - Assist the Executive Director of Development with fiscal and budget oversight and usage of Development funds including tracking professional development funds and other funds deemed appropriate - Prepare fund transfers as needed HR/Personnel - Coordinate Human Resources (HR) activities and processes, including hiring, posting, position changes, classification and compensation, on-boarding and separation for the Development department, in collaboration with the Operations Coordinator - Submits ETRACs for staff, consultants and student assistants - Handle personnel and payroll transactions, including processing required paperwork and online transactions. - Posts ads and positions online, as needed - Oversees absence management process to ensure that the reported time are submitted accurately and approved in a timely manner for the Development department - Sends daily out of office notices - Tracks student hours and approves student payroll - Collaborates with the Operations Coordinator from University Advancement - Leads the onboarding process for all new hires for Development employees, including obtaining building access and parking, providing telecommunications equipment as well as orientation, etc - Works with the Executive Director of Development to update and maintain the Development onboarding deck Other duties as assigned. Minimum Qualifications* - Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. -Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Preferred Qualifications - Minimum of three years of administrative support experience. - Excellent written, verbal communication, and interpersonal skills. - Demonstrated attention to detail and ability to prioritize and meet frequent deadlines. - Ability to handle sensitive and confidential matters. - Strong organizational and time management skills - Applicant must be proficient in using software such as MS Word, Excel, Outlook, Adobe Acrobat, Internet and other software applications. - Experienced in producing presentation materials such as flow charts, tables and graphic displays. - Demonstrates strong team player skills and the ability to work harmoniously with a diverse workforce. - High level of poise, judgement, and resilience professional. - Positive attitude and a team player. - Experience working in Development, Advancement or other related departments. - Solid knowledge of fundraising-related aspects is highly desired. - Experience working in a fundraising environment. - Familiarity with donor management databases, preferably Advance Web Access (AWA). Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/16/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Development Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* University Development Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,584 per month ($55,008 annually) Salary is commensurate with experience. Position Summary* Under the supervision of the Executive Director of Development and Campaign Operations, the Development Office Coordinator provides a broad range of administrative support for the Development office and the development officers and serve as a member of the Development Office administration support team. The Development Office Coordinator is responsible for administrating highly sensitive and a high volume of duties including: tracking overall Development department expenses such as professional development and work study, assisting development officers with reimbursements, ordering office supplies, reconciling procurement card reports and invoices, maintaining conference room schedules, greeting visitors, answering phones, assisting with scheduling recruitment, payroll and absence administration, creating requisitions, and assisting with monitoring/training student assistants. The incumbent will serve as the front office representative, providing professional and friendly customer service. The incumbent will also master ConCur and train other staff on it and other related software. The Development Coordinator will collaborate with Advancement¿s Finance and Operations team on fiscal affairs and human resources functions for University Development. Position Information Administrative Support: Day-to-Day operations - Sends daily news clips to Development staff - Schedules meetings, reserves rooms, requests equipment set-up, orders food and beverages as appropriate, prepares printed agendas and other documents/presentations - Answers phone and routes calls as appropriate - Greets and escorts visitors - Routes internal and external mail/correspondence - Oversees overall orderliness and cleanliness of office - Oversees maintenance of equipment and supplies - Orders keys and assists with phone line and email set-up for Development staff - Submits service requests for moves, repairs, cleaning, etc - Serves as a backup to other administrative support staff - Manage the conference room calendar Administrative Support: Fundraising - As necessary, gathers pertinent background material and information to assist officers with donor correspondence - Assists with mailing of donor correspondence and fundraising appeals, as appropriate - Provides officers with background information for meetings (maps, directions, etc.) - Assists with arranging facilities, food service, audio visual, and other logistical tasks for meetings, programs and selected events involving officers - Handles travel arrangements for officers - Arranges daily parking permits for officers - Prepares travel itineraries Fiscal Affairs - Present and train Development staff on policies and procedures - Processes invoices for General Fund and University Corporation - Processes travel, hospitality and miscellaneous reimbursements for officers - Reconciles procurement card for Office Max and general purchases - Develops, coordinates and executes purchase processes and requests; creates and submits online requisitions - Processes direct pay forms and reimbursements forms - Orders and maintains office supplies, furniture, equipment and stationery - Manages all invoices, payments and payment approval processes for Development - Assist the Executive Director of Development with fiscal and budget oversight and usage of Development funds including tracking professional development funds and other funds deemed appropriate - Prepare fund transfers as needed HR/Personnel - Coordinate Human Resources (HR) activities and processes, including hiring, posting, position changes, classification and compensation, on-boarding and separation for the Development department, in collaboration with the Operations Coordinator - Submits ETRACs for staff, consultants and student assistants - Handle personnel and payroll transactions, including processing required paperwork and online transactions. - Posts ads and positions online, as needed - Oversees absence management process to ensure that the reported time are submitted accurately and approved in a timely manner for the Development department - Sends daily out of office notices - Tracks student hours and approves student payroll - Collaborates with the Operations Coordinator from University Advancement - Leads the onboarding process for all new hires for Development employees, including obtaining building access and parking, providing telecommunications equipment as well as orientation, etc - Works with the Executive Director of Development to update and maintain the Development onboarding deck Other duties as assigned. Minimum Qualifications* - Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. -Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Preferred Qualifications - Minimum of three years of administrative support experience. - Excellent written, verbal communication, and interpersonal skills. - Demonstrated attention to detail and ability to prioritize and meet frequent deadlines. - Ability to handle sensitive and confidential matters. - Strong organizational and time management skills - Applicant must be proficient in using software such as MS Word, Excel, Outlook, Adobe Acrobat, Internet and other software applications. - Experienced in producing presentation materials such as flow charts, tables and graphic displays. - Demonstrates strong team player skills and the ability to work harmoniously with a diverse workforce. - High level of poise, judgement, and resilience professional. - Positive attitude and a team player. - Experience working in Development, Advancement or other related departments. - Solid knowledge of fundraising-related aspects is highly desired. - Experience working in a fundraising environment. - Familiarity with donor management databases, preferably Advance Web Access (AWA). Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/16/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title OneCard Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* OneCard Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,000 to $5,250 per month ($60,000 to $63,000 annually) Salary is commensurate with experience. Position Summary* The OneCard Operations Lead is responsible for the ongoing implementation and management of the University's multi-use identification, debit, and access card program and will be expected to, under general direction, undertake broad and complex student financial activities to achieve programmatic goals while ensuring compliance with applicable regulations or government requirements. With little or no supervision, the incumbent must be able to independently manage and direct all aspects of the OneCard operations and program maintenance, working with internal staff to represent user needs and ensure peak program performance levels are met. The incumbent must be able to support and execute a marketing strategy to promote use of the card to campus constituency. Develop working relations with the representatives of various offices as well as vendors to coordinate projects with other activities. This position will be required to perform analysis and assist in the OneCard replacement system's project planning as well as playing a key role in the implementation of any new system. The incumbent must have excellent judgement and be able to recommend policy decisions with regard to administrative and fiscal programs as well as new system implementation. The incumbent must have the ability work with multiple departments across campus to implement and maintain a OneCard system that maximizes benefits to students and key stakeholders. In addition, the incumbent will manage the Gator Pass transit pass daily uploads and trouble shooting. The incumbent will also work with the Director of Fiscal Operations to manage the relationships and communications with our transit pass partners and vendors. Position Information OneCard System Implementation - Lead the new OneCard system project planning and implementation through coordination with outside vendors and campus partners. Independently make daily decisions on the best approach and priorities to achieve project goals. Serve as prime contact for the OneCard office for students, faculty, staff, campus partners and the new OneCard system vendor. Develop new policies and proceedures for the OneCard system based on new system requirements. Lead OneCard/Gator Pass Team - Provide lead direction to OneCard staff for daily tasks and special events like student orientation. Manage front office operations, including trouble shooting all system. Work with transit partners to design and procure special card stock with 6 month production lead time. Oversee OneCard Add-Value collections, deposits and merchant payment activities. OneCard/Gator Pass Marketing and Communications - Use creativity and innovation to develop new approaches to OneCard/Gator Pass participation in students' special events such as Orientation, Sneak Preview, etc. Enhance the creativity and reach of the OneCard web site. Use ingenuity and innovation to increase visability of the OneCard and Gator Pass programs to students and campus partners. OneCard/Gator Pass System Support - Oversee operations for OneCard, Photo ID and Gator Pass System/device support and maintenance. Use excellent judgement in system performance monitoring which will have broad impact within Fiscal Affairs and throughout campus. Participate in planning and development of system enhancements to the Gator Pass transit program with our transit partners (Clipper, SF Muni, SFMTA, SFCTA and BART). Use analysis and judgement to assess impact of program changes on strategic and operational objectives. Response/troubleshooting for inquiries and reported problems. Analysis and Planning - Analysis/Distribution of OneCard/Gator Pass departmental reports. Use excellent judgement to develop new and innoviative recommendations for the Gator transit funds for the benefit of the students. Oversee Daily, Weekly and Monthly reporting and reconciliations. Make recommendations for action based on reporting data. Perform monthly reconciliation of vendor payments. Perform regular fraud detection process and analyze systems for any vulnerabilities in order to implement process/system improvements on an ongoing basis. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public a business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Preferred Qualifications - The incumbent must have management and organizational skills including the ability to market the campus card products to on campus and off campus vendors. - Ability to build and maintain strong working relationships. The incumbent must have the skills and ability to deal with the ongoing challenges of the campus card product. - Ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campus. - Ability to relate/support the overall objectives and policies of the University, Trustees and the Office of the Chancellor. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrative consultative skills in working with internal and external constituent groups in higher educations. - Extensive experience in managing administrative operations and systems analysis. - Ability to utilize complex statistical and other types of research methods. - Ability to interpret and evaluate results to develop recommendations for future plans and actions. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles and policies to conceive of and develop solutions. - Demonstrated expertise in leading meetings and negotiations. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin January 16, 2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title OneCard Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* OneCard Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,000 to $5,250 per month ($60,000 to $63,000 annually) Salary is commensurate with experience. Position Summary* The OneCard Operations Lead is responsible for the ongoing implementation and management of the University's multi-use identification, debit, and access card program and will be expected to, under general direction, undertake broad and complex student financial activities to achieve programmatic goals while ensuring compliance with applicable regulations or government requirements. With little or no supervision, the incumbent must be able to independently manage and direct all aspects of the OneCard operations and program maintenance, working with internal staff to represent user needs and ensure peak program performance levels are met. The incumbent must be able to support and execute a marketing strategy to promote use of the card to campus constituency. Develop working relations with the representatives of various offices as well as vendors to coordinate projects with other activities. This position will be required to perform analysis and assist in the OneCard replacement system's project planning as well as playing a key role in the implementation of any new system. The incumbent must have excellent judgement and be able to recommend policy decisions with regard to administrative and fiscal programs as well as new system implementation. The incumbent must have the ability work with multiple departments across campus to implement and maintain a OneCard system that maximizes benefits to students and key stakeholders. In addition, the incumbent will manage the Gator Pass transit pass daily uploads and trouble shooting. The incumbent will also work with the Director of Fiscal Operations to manage the relationships and communications with our transit pass partners and vendors. Position Information OneCard System Implementation - Lead the new OneCard system project planning and implementation through coordination with outside vendors and campus partners. Independently make daily decisions on the best approach and priorities to achieve project goals. Serve as prime contact for the OneCard office for students, faculty, staff, campus partners and the new OneCard system vendor. Develop new policies and proceedures for the OneCard system based on new system requirements. Lead OneCard/Gator Pass Team - Provide lead direction to OneCard staff for daily tasks and special events like student orientation. Manage front office operations, including trouble shooting all system. Work with transit partners to design and procure special card stock with 6 month production lead time. Oversee OneCard Add-Value collections, deposits and merchant payment activities. OneCard/Gator Pass Marketing and Communications - Use creativity and innovation to develop new approaches to OneCard/Gator Pass participation in students' special events such as Orientation, Sneak Preview, etc. Enhance the creativity and reach of the OneCard web site. Use ingenuity and innovation to increase visability of the OneCard and Gator Pass programs to students and campus partners. OneCard/Gator Pass System Support - Oversee operations for OneCard, Photo ID and Gator Pass System/device support and maintenance. Use excellent judgement in system performance monitoring which will have broad impact within Fiscal Affairs and throughout campus. Participate in planning and development of system enhancements to the Gator Pass transit program with our transit partners (Clipper, SF Muni, SFMTA, SFCTA and BART). Use analysis and judgement to assess impact of program changes on strategic and operational objectives. Response/troubleshooting for inquiries and reported problems. Analysis and Planning - Analysis/Distribution of OneCard/Gator Pass departmental reports. Use excellent judgement to develop new and innoviative recommendations for the Gator transit funds for the benefit of the students. Oversee Daily, Weekly and Monthly reporting and reconciliations. Make recommendations for action based on reporting data. Perform monthly reconciliation of vendor payments. Perform regular fraud detection process and analyze systems for any vulnerabilities in order to implement process/system improvements on an ongoing basis. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public a business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Preferred Qualifications - The incumbent must have management and organizational skills including the ability to market the campus card products to on campus and off campus vendors. - Ability to build and maintain strong working relationships. The incumbent must have the skills and ability to deal with the ongoing challenges of the campus card product. - Ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campus. - Ability to relate/support the overall objectives and policies of the University, Trustees and the Office of the Chancellor. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrative consultative skills in working with internal and external constituent groups in higher educations. - Extensive experience in managing administrative operations and systems analysis. - Ability to utilize complex statistical and other types of research methods. - Ability to interpret and evaluate results to develop recommendations for future plans and actions. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles and policies to conceive of and develop solutions. - Demonstrated expertise in leading meetings and negotiations. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin January 16, 2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Operations Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Bursar's Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,200 to $4,600 per month ($50,400 to $55,200 annually) Salary is commensurate with experience. Position Summary* The Operations Analyst will perform administrative and analytical responsibilities supporting the University Bursar's office operations. The duties include analysis, reporting and evaluation of the projects supporting the Bursar office mission and goals. Working closely with the University Bursar, the incumbent of this position will assist with the implementation of the multiple programs and enhancements of systems in support of existing and future changes to policies and procedures. The incumbent will also act as back-up to the University Bursar for processes including semester preparation and student financials processes in Campus Solutions, providing assistance with developing and maintaining eMarkets (online commerce) in CASHNet Cashiering System and assisting with the Collections process (placement, recording payment, and reporting). Additionally, the Operations Analyst will perform a wide range of accounting and analytical duties perform complex accounting and technical work requiring the application of both knowledge and judgment in using Accounting Standards, Federal and State regulations, and university policies and procedures. Working closely with the University Bursar, the incumbent will provide feedback and recommendations on policies and procedures to be reviewed, approved and implemented by the University Bursar. Under direction of the University Bursar, the incumbent will provide assistance with implementation of the University policies/procedures and the State University Administrative Manual to ensure compliance of student financial activities. Additionally, incumbent will act as primary backup to the University Bursar, in providing functional support for the PeopleSoft Student Administrative System for the Bursar¿s Office/Student Financials including: querying reports, term preparation (item type copies/rolls, setup, and maintenance), preparing adjustment calendars that drive pro-rations and withdrawal charges. Position Information - Student Accounts Receivables management (collections) - Cashiering Operations Web and Online Support which includes eMarket administration and transactional support as needed - Supporting the University Bursar with projects to accomplish departmental mission and goals- -Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications - In depth knowledge of PeopleSoft CS-Student Financials set up/configuration, and statistical and mathematical data presentation within a higher education environment. - Thorough knowledge of ICSUAM, Title IV and V, and practices in the CSU environment - Advanced financial and/or statistical research and analysis skills - In-depth knowledge of SF State and CSU fee reporting - Analyze and evaluate operational policies and procedures and recommend changes for further enhancement. - Interpret and apply policies independently, and use judgements and discretion to act when precedents do not exist. - Excellent written, verbal communication and customer service skills. - Ability to make decisions and find alternative solutions to problems. - Motivate and provide training to fellow employees. - Ability to work on multiple projects and tasks. - Ability to working independently without direct supervision on day to day operations, is required. - Experience working in a collaborative/team environment. - Ability to develop strong and productive working relationships with colleagues within campus community and outside organizations. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin January 16, 2020 Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Operations Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Bursar's Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,200 to $4,600 per month ($50,400 to $55,200 annually) Salary is commensurate with experience. Position Summary* The Operations Analyst will perform administrative and analytical responsibilities supporting the University Bursar's office operations. The duties include analysis, reporting and evaluation of the projects supporting the Bursar office mission and goals. Working closely with the University Bursar, the incumbent of this position will assist with the implementation of the multiple programs and enhancements of systems in support of existing and future changes to policies and procedures. The incumbent will also act as back-up to the University Bursar for processes including semester preparation and student financials processes in Campus Solutions, providing assistance with developing and maintaining eMarkets (online commerce) in CASHNet Cashiering System and assisting with the Collections process (placement, recording payment, and reporting). Additionally, the Operations Analyst will perform a wide range of accounting and analytical duties perform complex accounting and technical work requiring the application of both knowledge and judgment in using Accounting Standards, Federal and State regulations, and university policies and procedures. Working closely with the University Bursar, the incumbent will provide feedback and recommendations on policies and procedures to be reviewed, approved and implemented by the University Bursar. Under direction of the University Bursar, the incumbent will provide assistance with implementation of the University policies/procedures and the State University Administrative Manual to ensure compliance of student financial activities. Additionally, incumbent will act as primary backup to the University Bursar, in providing functional support for the PeopleSoft Student Administrative System for the Bursar¿s Office/Student Financials including: querying reports, term preparation (item type copies/rolls, setup, and maintenance), preparing adjustment calendars that drive pro-rations and withdrawal charges. Position Information - Student Accounts Receivables management (collections) - Cashiering Operations Web and Online Support which includes eMarket administration and transactional support as needed - Supporting the University Bursar with projects to accomplish departmental mission and goals- -Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications - In depth knowledge of PeopleSoft CS-Student Financials set up/configuration, and statistical and mathematical data presentation within a higher education environment. - Thorough knowledge of ICSUAM, Title IV and V, and practices in the CSU environment - Advanced financial and/or statistical research and analysis skills - In-depth knowledge of SF State and CSU fee reporting - Analyze and evaluate operational policies and procedures and recommend changes for further enhancement. - Interpret and apply policies independently, and use judgements and discretion to act when precedents do not exist. - Excellent written, verbal communication and customer service skills. - Ability to make decisions and find alternative solutions to problems. - Motivate and provide training to fellow employees. - Ability to work on multiple projects and tasks. - Ability to working independently without direct supervision on day to day operations, is required. - Experience working in a collaborative/team environment. - Ability to develop strong and productive working relationships with colleagues within campus community and outside organizations. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin January 16, 2020 Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco International Airport
San Francisco, California, United States
Introduction This is a Position Based Test administered in accordance with Civil Service Rule 111A. Applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 pm on January 15, 2020. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Position Description Under general direction, the Administrative Analyst will perform difficult and detailed professional-level analytical work and support the procurement needs of the Facilities Division, which is comprised of more than 1,000 employees and has an annual budget of $200 million. The essential functions of this position include, but are not limited to, the following: Serve as the Lead Analyst providing training and oversight for a team of two 1820 Junior Administrative Analysts. Serve as the main liaison representing the Facilities Division in collaboration with the SFO Accounting Department, the Office of Contract Administration (OCA), the Airport Contracts Administration Unit (CAU), and the Procurement & Contracts Section (PCS) with regard to procurement of materials and services. Attend all meetings related to procurement and disseminate important information to 1820 team members. Review any complex requisitions from the facility shops and work with 1820 staff to determine the best methodology (Bid, Chapter 6, Sole Source, Term Contract) for procuring the required commodities and services. Perform complex review, research and analysis to ensure that all requisitions and associated documentation are compliant with City procurement rules and regulations. Consult with OCA and CAU on any large bids, Term Contracts, or large service contracts. Review and process complex contracts and monitor progress through the contract certification process. Oversee the input of procurement data into the People Soft system and generate reports to track progress and payments. Ensure that sufficient funding is available to support all procurement requests prior to process. Work with Financial Operations & Administrative Manager to identify funding for unplanned or emergency purchases. Provide analysis and information regarding actual and planned expenditures to assist with budget development, budget monitoring, and expenditure projections. Work with Scheduling and Warehouse Supervision to analyze procurement requisitions in order to ensure that inventory levels remain at appropriate minimum levels to meet the needs of the organization. Assist in analyzing bid information to help establish contracts that will enhance Facilities maintenance work. Work with Suppliers to resolve invoice discrepancies. Work with Airport Finance, OCA, Airport Accounting, and Facilities staff as necessary to resolve more complex payment issues. Minimum Qualifications Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; OR Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A; Substitution Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units. Notes on Qualifying Experience and Education A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying. B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822. Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. At least one year of experience using PeopleSoft Financials processing procurement transactions to include but not limited to: receipt of invoices, preparing purchase requisitions and entering purchase orders directly into People Soft. Demonstrate a solid understanding of the City of San Francisco purchasing processes as they relate directly to Prop Q, Sole Source, Bids and Term-Contract release transactions. Experience working with a computerized maintenance management system (CMMS) such as Mainsaver, Maximo or Infor working with work order and materials management information, preferably in a facilities maintenance environment. A general understanding of and familiarity with maintenance work; and experience working with multiple maintenance crews across various shifts to help gather required information for procurement purposes. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Eric Louie, by telephone at 650-821-2032, or by email at eric.j.louie@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Written Core Examination (Weight: 70%) Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The "core" multiple-choice examination component may include but not be limited to: Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis; Ability to communicate written information (includes ability to proofread); Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas); Ability to comprehend and understand written information; Ability to use various computer software programs; Ability to conduct research; Ability to establish and maintain cooperative and effective working relationships; Knowledge of, and the ability to apply, principles, practices and procedures involving office operations; This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional "specialty" scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that isused for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 examcannot be applied to this recruitment.If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. Supplemental Questionnaire Evaluation (Weight: 30%) Applicants who achieve a passing score on the Written Core Examination will be sent a Supplemental Questionnaire designed to measure the knowledge, skills and/or abilities in job-related areas required for the position which may include but not be limited to: Knowledge of the methods and techniques of governmental organization and management Knowledge of the methods of budget preparation and analysis Knowledge of the principles involved in the development and implementation of complex systems and procedures Knowledge of the principles, practices, and methods of staff utilization, staff development, and employee relations Ability to conduct performance appraisals and disciplinary actions when necessary Ability to speak clearly and accurately to communicate with senior level management, officials, subordinates, peers, representatives of other agencies, and the general public Ability to plan, prepare, review, and print clear and concise written findings, reports, and correspondence Ability to prioritize and execute with a sense of urgency and accuracy. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Customs Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of Three Scores . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here . Search that document by title or job code to see which departments use the classification. Conviction History As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Seniority Credit in Promotional Exams Information regarding seniority credit can be found here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Combined Promotive & Entrance Issued: 12/31/19 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 096388 AIR/EL/650-821-2032 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: Continuous
Introduction This is a Position Based Test administered in accordance with Civil Service Rule 111A. Applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 pm on January 15, 2020. The Department SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers nonstop flights to 51 international cities on 43 international carriers. The Bay Area's largest airport also connects nonstop with 86 U.S. cities on 12 domestic airlines. SFO's mission is to provide an exceptional airport in service to our communities, and its core values are safety and security, teamwork, excellence, and care. The airport is committed to redefining air travel by providing the highest level of service to our guests. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer . For more information, visit www.flysfo.com and watch this video about careers at SFO . Position Description Under general direction, the Administrative Analyst will perform difficult and detailed professional-level analytical work and support the procurement needs of the Facilities Division, which is comprised of more than 1,000 employees and has an annual budget of $200 million. The essential functions of this position include, but are not limited to, the following: Serve as the Lead Analyst providing training and oversight for a team of two 1820 Junior Administrative Analysts. Serve as the main liaison representing the Facilities Division in collaboration with the SFO Accounting Department, the Office of Contract Administration (OCA), the Airport Contracts Administration Unit (CAU), and the Procurement & Contracts Section (PCS) with regard to procurement of materials and services. Attend all meetings related to procurement and disseminate important information to 1820 team members. Review any complex requisitions from the facility shops and work with 1820 staff to determine the best methodology (Bid, Chapter 6, Sole Source, Term Contract) for procuring the required commodities and services. Perform complex review, research and analysis to ensure that all requisitions and associated documentation are compliant with City procurement rules and regulations. Consult with OCA and CAU on any large bids, Term Contracts, or large service contracts. Review and process complex contracts and monitor progress through the contract certification process. Oversee the input of procurement data into the People Soft system and generate reports to track progress and payments. Ensure that sufficient funding is available to support all procurement requests prior to process. Work with Financial Operations & Administrative Manager to identify funding for unplanned or emergency purchases. Provide analysis and information regarding actual and planned expenditures to assist with budget development, budget monitoring, and expenditure projections. Work with Scheduling and Warehouse Supervision to analyze procurement requisitions in order to ensure that inventory levels remain at appropriate minimum levels to meet the needs of the organization. Assist in analyzing bid information to help establish contracts that will enhance Facilities maintenance work. Work with Suppliers to resolve invoice discrepancies. Work with Airport Finance, OCA, Airport Accounting, and Facilities staff as necessary to resolve more complex payment issues. Minimum Qualifications Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; OR Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A; Substitution Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units. Notes on Qualifying Experience and Education A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying. B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822. Desirable Qualifications The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. At least one year of experience using PeopleSoft Financials processing procurement transactions to include but not limited to: receipt of invoices, preparing purchase requisitions and entering purchase orders directly into People Soft. Demonstrate a solid understanding of the City of San Francisco purchasing processes as they relate directly to Prop Q, Sole Source, Bids and Term-Contract release transactions. Experience working with a computerized maintenance management system (CMMS) such as Mainsaver, Maximo or Infor working with work order and materials management information, preferably in a facilities maintenance environment. A general understanding of and familiarity with maintenance work; and experience working with multiple maintenance crews across various shifts to help gather required information for procurement purposes. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. How To Apply Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select "Apply" and read and acknowledge the information Select either "I am a New User" if you have not previously registered, or "I have Registered Previously" Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Eric Louie, by telephone at 650-821-2032, or by email at eric.j.louie@flysfo.com . Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here . Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Selection Procedures Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. Written Core Examination (Weight: 70%) Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The "core" multiple-choice examination component may include but not be limited to: Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis; Ability to communicate written information (includes ability to proofread); Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas); Ability to comprehend and understand written information; Ability to use various computer software programs; Ability to conduct research; Ability to establish and maintain cooperative and effective working relationships; Knowledge of, and the ability to apply, principles, practices and procedures involving office operations; This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional "specialty" scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that isused for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 examcannot be applied to this recruitment.If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. Supplemental Questionnaire Evaluation (Weight: 30%) Applicants who achieve a passing score on the Written Core Examination will be sent a Supplemental Questionnaire designed to measure the knowledge, skills and/or abilities in job-related areas required for the position which may include but not be limited to: Knowledge of the methods and techniques of governmental organization and management Knowledge of the methods of budget preparation and analysis Knowledge of the principles involved in the development and implementation of complex systems and procedures Knowledge of the principles, practices, and methods of staff utilization, staff development, and employee relations Ability to conduct performance appraisals and disciplinary actions when necessary Ability to speak clearly and accurately to communicate with senior level management, officials, subordinates, peers, representatives of other agencies, and the general public Ability to plan, prepare, review, and print clear and concise written findings, reports, and correspondence Ability to prioritize and execute with a sense of urgency and accuracy. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Customs Clearance This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Customs Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements. Certification Rule The certification rule for the eligible list resulting from this examination will be Rule of Three Scores . Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six months , and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here . Search that document by title or job code to see which departments use the classification. Conviction History As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. Disaster Service Workers All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion Reasonable Accommodation Request Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here . Seniority Credit in Promotional Exams Information regarding seniority credit can be found here . Veterans Preference Information regarding requests for veteran's preference can be found here . Terms of the Announcement Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Copies of Application Documents Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Right to Work All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. General Information Concerning City and County of San Francisco Employment Policies and Procedures Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor. Exam Type: Combined Promotive & Entrance Issued: 12/31/19 Micki Callahan Human Resources Director Department of Human Resources Recruitment ID #: 096388 AIR/EL/650-821-2032 Benefits All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here. Closing Date/Time: Continuous
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Academic Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Race & Resistance Studies Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.50) Work Schedule* Monday to Friday; 8 a.m. to 12 p.m. Classification Salary Range* $4,180.00 to $4,644.00 per month @ a Time Base of (1.0) $2,090.00 to $2,322.00 per month @ a Time Base of (0.5) Position Summary* Serve as Administrative Analyst Specialist to the Department of Race & Resistance. Oversee/coordinate the administrative/office support necessary to operate the department; assist Chair in leading/ coordinating the administrative, budgetary and office support functioning of developing and implementing policies/procedures; coordinate/oversee the fiscal department budget and course scheduling; hire/lead/train staff and work-study students; develop/maintain the administrative departmental policies/procedures faculty handbook; interpret/ administer University/college academic regulations; act as liaison between the department and the College Dean's Office and between the academic departments and students/faculty/staff/public community. Position Information Administrative Office Support - Develops, in consultation with the Chair, the calendar, schedule, deadlines, logistics, agendas and supporting information, reports. - Plan, organize, and set up all regular meetings, coordinate standing committees, retreats and other special meetings. - Attend department meetings and take minutes. - Prepare monitor, and proof class schedules from the preliminary planning stage through all phases of the scheduling cycle. - On a continual basis, update class schedules and post class schedule changes and cancellations. - Provide information to faculty, staff and students concerning scheduling policies and changes. - Process appropriate forms for schedules and post class schedule changes and cancellations. - Effectively communicate with high-level and diverse contacts within and outside of the CSU System. - Recommend course of action to department chair as well as the college office on various student matters by critically troubleshooting and analyzing unprecedented issues and problems to develop recommendations and conclusions with evaluation and improvements. Program Administration - Frontline to the Department Chair, greeting guests with courtesy and de-escalating high emotions that may be entering into the front office. - Serve as a resource to the Department Chair and assist with facilitating project management, long-range strategic planning, streamlining processes, and conducting research as directed by the Chair on various topics/subjects in preparation of presentations, speeches and/or training. - Plan agenda, schedule guest appearances, and take notes for the Race & Resistance Studies meetings as well retreats and parties such as graduation. - Manage Department level elections. - Ensure compliance with applicable regulations or policy requirements governing the department - Takes the lead in negotiating contracts with vendors for catering and facilities usage agreements for events as assigned by the Department Chair, Prepares direct payment requests and hospitality forms to comply with the university regulations. - Maintains the department directory - Initiates and facilitates all areas of College facilities, including ordering of keys, inventory of administrative office space and faculty offices in concert with the department chairs, and building repair. - Interfaces with Parking and Transportation services for parking permits and other related activities. - Distribution of pay warrants for the department and other College-wide payroll activities. - Serve as a Budget assistant with all the department fund sources and help with maintaining expenditures and balances from Race Resistance department account. Database Base Management - Updates and manages department faculty and staff email list. - Coordinates department office space assignments. - Campus Solutions scheduling system; build Race & Resistance course schedules, run reports and maintain and audit the course schedule for all academic semesters. Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles fPS3OC) and Principles of Conduct for a Multi-Cultural University (P300) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally be obtained through a bachelor¿s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications Skills: High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs, website page design and graphics programs. University Campus Solutions, PeopleSoft system used in HR, Academic Scheduling and Financial Affairs preferred. Abilities: Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively. Knowledge: University policies and procedures; university business systems. Baccalaureate Degree in field related to the position and at least two years¿ experience managing a similar function. This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high quality customer service. Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students to assist them in completing standard forms. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Academic Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Race & Resistance Studies Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.50) Work Schedule* Monday to Friday; 8 a.m. to 12 p.m. Classification Salary Range* $4,180.00 to $4,644.00 per month @ a Time Base of (1.0) $2,090.00 to $2,322.00 per month @ a Time Base of (0.5) Position Summary* Serve as Administrative Analyst Specialist to the Department of Race & Resistance. Oversee/coordinate the administrative/office support necessary to operate the department; assist Chair in leading/ coordinating the administrative, budgetary and office support functioning of developing and implementing policies/procedures; coordinate/oversee the fiscal department budget and course scheduling; hire/lead/train staff and work-study students; develop/maintain the administrative departmental policies/procedures faculty handbook; interpret/ administer University/college academic regulations; act as liaison between the department and the College Dean's Office and between the academic departments and students/faculty/staff/public community. Position Information Administrative Office Support - Develops, in consultation with the Chair, the calendar, schedule, deadlines, logistics, agendas and supporting information, reports. - Plan, organize, and set up all regular meetings, coordinate standing committees, retreats and other special meetings. - Attend department meetings and take minutes. - Prepare monitor, and proof class schedules from the preliminary planning stage through all phases of the scheduling cycle. - On a continual basis, update class schedules and post class schedule changes and cancellations. - Provide information to faculty, staff and students concerning scheduling policies and changes. - Process appropriate forms for schedules and post class schedule changes and cancellations. - Effectively communicate with high-level and diverse contacts within and outside of the CSU System. - Recommend course of action to department chair as well as the college office on various student matters by critically troubleshooting and analyzing unprecedented issues and problems to develop recommendations and conclusions with evaluation and improvements. Program Administration - Frontline to the Department Chair, greeting guests with courtesy and de-escalating high emotions that may be entering into the front office. - Serve as a resource to the Department Chair and assist with facilitating project management, long-range strategic planning, streamlining processes, and conducting research as directed by the Chair on various topics/subjects in preparation of presentations, speeches and/or training. - Plan agenda, schedule guest appearances, and take notes for the Race & Resistance Studies meetings as well retreats and parties such as graduation. - Manage Department level elections. - Ensure compliance with applicable regulations or policy requirements governing the department - Takes the lead in negotiating contracts with vendors for catering and facilities usage agreements for events as assigned by the Department Chair, Prepares direct payment requests and hospitality forms to comply with the university regulations. - Maintains the department directory - Initiates and facilitates all areas of College facilities, including ordering of keys, inventory of administrative office space and faculty offices in concert with the department chairs, and building repair. - Interfaces with Parking and Transportation services for parking permits and other related activities. - Distribution of pay warrants for the department and other College-wide payroll activities. - Serve as a Budget assistant with all the department fund sources and help with maintaining expenditures and balances from Race Resistance department account. Database Base Management - Updates and manages department faculty and staff email list. - Coordinates department office space assignments. - Campus Solutions scheduling system; build Race & Resistance course schedules, run reports and maintain and audit the course schedule for all academic semesters. Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles fPS3OC) and Principles of Conduct for a Multi-Cultural University (P300) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally be obtained through a bachelor¿s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications Skills: High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs, website page design and graphics programs. University Campus Solutions, PeopleSoft system used in HR, Academic Scheduling and Financial Affairs preferred. Abilities: Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively. Knowledge: University policies and procedures; university business systems. Baccalaureate Degree in field related to the position and at least two years¿ experience managing a similar function. This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high quality customer service. Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students to assist them in completing standard forms. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Senior Director of Development for the College of Health and Social Science Administrator Level This position is an Administrator II in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President of Development. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* University Development Department Description The Office of University Development's primary objective is to secure funding for university identified priorities to advance SF State's academic, research and public service missions. The Office is responsible for helping to build a culture of philanthropy and support for SF State from alumni, students, parents, foundations, corporations and friends. The College of Health and Social Sciences offers professional education in the health and human service disciplines. Each of the individual disciplines has a rich history of integrating teaching, research and service in ways that have earned College with a cherished reputation as a community of scholars who are scholars for the community. Among the College's primary areas of focus are Nursing, Physical Therapy, Kinesiology, Recreation, Parks and Tourism, Counseling, Consumer & Family Studies/Dietetics, Child & Adolescent Development, Sociology, Health Education, Criminal Justice, Social Work, as well as its interdisciplinary contributions to the SFSU programs in Environmental Studies, Urban Studies and Planning, Public Administration and Civic Engagement, Gerontology, Clinical Lab Science, Sexuality Studies and student success programs for at-risk youth. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $7,917 to $10,834 per month ($95,000 to $130,000 annually) Salary is commensurate with experience. Position Summary* Under supervision of the Associate Vice President of Development, the Senior Director of Development (Sr. DoD) for the College of Health and Social Science works in partnership with the Development Department and the College Dean to increase philanthropic support for key fundraising priorities in both undergraduate and graduate programs. The Sr. DoD engages with department chairs and faculty to build and deepen relationships with donors and prospects to increase support for the College. The Sr. DoD will also work closely with the College of Health and Social Science faculty and staff including the college leadership team including the Dean, Associate Dean and others as appropriate, on the development and implementation of fundraising activities in support of the College¿s strategic plan. The Sr. DoD plans, organizes, and implements the College¿s major and principal gifts fundraising program. He or she is responsible for building relationships with prominent alumni and other potential funders to secure gifts of $25,000 - $1M and above. A key focus of this position will be to expand the major gift pipeline and grow the major and principal gifts program for the College of Health and Social Science. The Senior Director of Development is an experienced, motivated, and self-directed individual who works without close supervision to successfully meet the fundraising goals of the College and division. The Senior Director will develop a three-year strategy to expand the current donor base and increase private support for the College. The Senior Director qualifies and engages individuals as potential major gift donors and moves them through the cultivation cycle. The Senior Director builds relationships and develops cultivation and solicitation approaches and programs that re-engage or deepen the connection between alumni and other potential donors with the University and informs the Associate Vice President of Development and College Dean of the process. The Senior Director, in consultation with the AVP, supervises the Associate Director of Development for the College of Health and Social Science. This includes establishing fundraising and contact goals, overseeing proposals and strategies, and mentoring and guiding the work of the Associate Director of Development. Position Information Fundraising - Defines and communicates specific needs and develops priorities for private support in coordination with the College Dean and AVP. - Develops appropriate fundraising strategies including prospect identification, cultivation, solicitation and stewardship activities. - Secures private support from alumni and other potential funders, including foundations, to secure gifts and grants of $25,000 - $1M and above - Maintains a major gift portfolio of 110 prospects and donors to meet agreed upon philanthropic goals. Maintains an active schedule of meaningful visits and contacts, solicitations, closing gifts and stewardship. Personally identifies, cultivates and solicits prospective donors for major and principal gifts. - Plans development-oriented campus visits for current and potential donors. - Provides effective stewardship and involvement opportunities for major gift and principal donors and high-level volunteers. - Achieves fundraising goals set in coordination by the Dean, the AVP of Development, Vice President for Advancement, and University leadership. - Prepares written strategies and proposals for individuals. Encourages and facilitates proposals from faculty as appropriate for foundations and corporations in coordination with the Senior Director of Corporate and Foundation Relations. Coordinates with the Planned Giving team to encourage and facilitate the cultivation and solicitation of potential estate donors. - Collaborates with other development officers and alumni relations and annual fund divisions through the prospect management system and contact reports to ensure coordination efforts with donors and prospects. Administration and other activities - Manages and mentors the Associate Director of Development for the College of Health and Social Science. - Develops an annual business plan for the College of Health and Social Sciences including college funding priorities and goals in coordination with the Dean and AVP. - Works collaboratively with other fundraisers, volunteers, and the executive and academic leadership of the campus. - Maintains an active, current understanding of priorities and programs relative to the College, SF State and the region. - Supports donor relations and stewardship programs as appropriate. - Attends and provides support to college or university related special events, and other community activities as required for donor and prospect discovery, cultivation or stewardship. Minimum Qualifications* - Seven or more years of proven experience in successful fundraising, preferably in a Higher Education setting. - Demonstrated track record of success in personal face-to-face solicitations, cultivation and closing of major gifts of $25,000 -$1M or more. - Demonstrated experience and effectiveness in ¿cold-calling¿, prospect identification, and ability to build relationships with major gift prospects and donors. - Proven experience in successfully developing and implementing cultivation and solicitation strategies for major gifts, including the preparation of proposals and related materials. - Ability to handle a large number of fundraising and alumni relations activities simultaneously with creativity and independence. - Ability to manage time and priorities to respond to and meet deadlines, and adaptable to changing priorities. Outstanding organizational and analytical skills. - Demonstrates strong team player skills and the ability to work harmoniously with a diverse workforce. - Excellent oral and presentation skills, writing and editing skills. Ability to communicate with an ethnically and culturally diverse campus community. - Ability to interact effectively with a broad range of constituents, inspiring donors, faculty, and others to take action and ensuring a rewarding experience. - Deep appreciation and understanding of the University and the ability to articulate academic goals and values with an ethnically and culturally diverse community. - Knowledge of fundraising databases and Microsoft Office suite. - Bachelor's degree required, master¿s degree preferred. - Professional or personal experience working with community organizations preferably focused on health and/or other human services is preferred. Environmental/Physical/Special - Flexible schedule including evenings, weekends and holidays. - Must possess a valid California driver¿s license and comply with Defensive Driver¿s Training Program requirements. - Ability to travel throughout the Bay Area and other regions. Periodic air travel required. - Must pass Live Scan background check. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Senior Director of Development for the College of Health and Social Science Administrator Level This position is an Administrator II in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President of Development. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* University Development Department Description The Office of University Development's primary objective is to secure funding for university identified priorities to advance SF State's academic, research and public service missions. The Office is responsible for helping to build a culture of philanthropy and support for SF State from alumni, students, parents, foundations, corporations and friends. The College of Health and Social Sciences offers professional education in the health and human service disciplines. Each of the individual disciplines has a rich history of integrating teaching, research and service in ways that have earned College with a cherished reputation as a community of scholars who are scholars for the community. Among the College's primary areas of focus are Nursing, Physical Therapy, Kinesiology, Recreation, Parks and Tourism, Counseling, Consumer & Family Studies/Dietetics, Child & Adolescent Development, Sociology, Health Education, Criminal Justice, Social Work, as well as its interdisciplinary contributions to the SFSU programs in Environmental Studies, Urban Studies and Planning, Public Administration and Civic Engagement, Gerontology, Clinical Lab Science, Sexuality Studies and student success programs for at-risk youth. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $7,917 to $10,834 per month ($95,000 to $130,000 annually) Salary is commensurate with experience. Position Summary* Under supervision of the Associate Vice President of Development, the Senior Director of Development (Sr. DoD) for the College of Health and Social Science works in partnership with the Development Department and the College Dean to increase philanthropic support for key fundraising priorities in both undergraduate and graduate programs. The Sr. DoD engages with department chairs and faculty to build and deepen relationships with donors and prospects to increase support for the College. The Sr. DoD will also work closely with the College of Health and Social Science faculty and staff including the college leadership team including the Dean, Associate Dean and others as appropriate, on the development and implementation of fundraising activities in support of the College¿s strategic plan. The Sr. DoD plans, organizes, and implements the College¿s major and principal gifts fundraising program. He or she is responsible for building relationships with prominent alumni and other potential funders to secure gifts of $25,000 - $1M and above. A key focus of this position will be to expand the major gift pipeline and grow the major and principal gifts program for the College of Health and Social Science. The Senior Director of Development is an experienced, motivated, and self-directed individual who works without close supervision to successfully meet the fundraising goals of the College and division. The Senior Director will develop a three-year strategy to expand the current donor base and increase private support for the College. The Senior Director qualifies and engages individuals as potential major gift donors and moves them through the cultivation cycle. The Senior Director builds relationships and develops cultivation and solicitation approaches and programs that re-engage or deepen the connection between alumni and other potential donors with the University and informs the Associate Vice President of Development and College Dean of the process. The Senior Director, in consultation with the AVP, supervises the Associate Director of Development for the College of Health and Social Science. This includes establishing fundraising and contact goals, overseeing proposals and strategies, and mentoring and guiding the work of the Associate Director of Development. Position Information Fundraising - Defines and communicates specific needs and develops priorities for private support in coordination with the College Dean and AVP. - Develops appropriate fundraising strategies including prospect identification, cultivation, solicitation and stewardship activities. - Secures private support from alumni and other potential funders, including foundations, to secure gifts and grants of $25,000 - $1M and above - Maintains a major gift portfolio of 110 prospects and donors to meet agreed upon philanthropic goals. Maintains an active schedule of meaningful visits and contacts, solicitations, closing gifts and stewardship. Personally identifies, cultivates and solicits prospective donors for major and principal gifts. - Plans development-oriented campus visits for current and potential donors. - Provides effective stewardship and involvement opportunities for major gift and principal donors and high-level volunteers. - Achieves fundraising goals set in coordination by the Dean, the AVP of Development, Vice President for Advancement, and University leadership. - Prepares written strategies and proposals for individuals. Encourages and facilitates proposals from faculty as appropriate for foundations and corporations in coordination with the Senior Director of Corporate and Foundation Relations. Coordinates with the Planned Giving team to encourage and facilitate the cultivation and solicitation of potential estate donors. - Collaborates with other development officers and alumni relations and annual fund divisions through the prospect management system and contact reports to ensure coordination efforts with donors and prospects. Administration and other activities - Manages and mentors the Associate Director of Development for the College of Health and Social Science. - Develops an annual business plan for the College of Health and Social Sciences including college funding priorities and goals in coordination with the Dean and AVP. - Works collaboratively with other fundraisers, volunteers, and the executive and academic leadership of the campus. - Maintains an active, current understanding of priorities and programs relative to the College, SF State and the region. - Supports donor relations and stewardship programs as appropriate. - Attends and provides support to college or university related special events, and other community activities as required for donor and prospect discovery, cultivation or stewardship. Minimum Qualifications* - Seven or more years of proven experience in successful fundraising, preferably in a Higher Education setting. - Demonstrated track record of success in personal face-to-face solicitations, cultivation and closing of major gifts of $25,000 -$1M or more. - Demonstrated experience and effectiveness in ¿cold-calling¿, prospect identification, and ability to build relationships with major gift prospects and donors. - Proven experience in successfully developing and implementing cultivation and solicitation strategies for major gifts, including the preparation of proposals and related materials. - Ability to handle a large number of fundraising and alumni relations activities simultaneously with creativity and independence. - Ability to manage time and priorities to respond to and meet deadlines, and adaptable to changing priorities. Outstanding organizational and analytical skills. - Demonstrates strong team player skills and the ability to work harmoniously with a diverse workforce. - Excellent oral and presentation skills, writing and editing skills. Ability to communicate with an ethnically and culturally diverse campus community. - Ability to interact effectively with a broad range of constituents, inspiring donors, faculty, and others to take action and ensuring a rewarding experience. - Deep appreciation and understanding of the University and the ability to articulate academic goals and values with an ethnically and culturally diverse community. - Knowledge of fundraising databases and Microsoft Office suite. - Bachelor's degree required, master¿s degree preferred. - Professional or personal experience working with community organizations preferably focused on health and/or other human services is preferred. Environmental/Physical/Special - Flexible schedule including evenings, weekends and holidays. - Must possess a valid California driver¿s license and comply with Defensive Driver¿s Training Program requirements. - Ability to travel throughout the Bay Area and other regions. Periodic air travel required. - Must pass Live Scan background check. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Business Intelligence Lead Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Information Technology Services Appointment Type* This is a one year probationary position. Work Schedule* Monday to Friday; 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $8,000.00 - $9,000.00 Per Month ($96,000.00 - $108,000.00 Annually) Salary is commensurate with experience. Position Summary* The incumbent, acts as the Lead Business Intelligence Analyst and is under the general direction of the Director of ERP and Business Intelligence, is a technical analyst for the Business Intelligence systems and applications, consults with the database administrators, systems administrators, application developers, network analysts, identity management, campus business users, and portal specialists on implementation and maintenance of enterprise projects; maintains business intelligence environments; oversees business intelligence upgrades; provisions business intelligence environments; enforces business intelligence standards; assist in the overall technical business intelligence design; ensures that best practices for business intelligence implementation are followed and service level agreements are met; and participates in business intelligence requirements gathering; provides technical leadership to BI team and campus users. Position Information Develop, implement and maintain new and existing application software and systems. - Responsible for analysis, design, coding, testing, deployment and post-implementation support of Extract Transform and Load (ETL) processes for Data Warehouse. - Provide technical analysis to business users for new applications and enhancements to existing applications. - Assist with implementation of Data Warehouse projects. - Identify problems and opportunities associated with enterprise applications; initiate analysis and actions as needed. - Work with customers on implementing changes required annually to meet federal, state and Chancellor's Office regulations. - Extract, clean and validate data based on required specifications. Provide technical leadership for Enterprise Data Warehouse and Data Lake. - Provide guidance and expertise to teams within the department and across campus regarding Business Intelligence technologies. - Work to provide expert guidance on security modeling for user access/ roles to ensure SOX security compliance. - Provide strategic recommendations in overall scheme of operations of units involved in operational activities using Enterprise Data Warehouse and Data Lake. - Work with Director of ERP and Business Intelligence to develop and execute a technical strategy for the Data Warehouse and Data Lake initiatives, including application software maintenance, and custom software development and next generation of near-real time systems integration. - Strengthen the current change management process to ensure transparency, effective prioritization and effective use of technical resources. Lead Business Intelligence team. - In concert with the Director of ERP and Business Intelligence, coordinate the operations for the Business Intelligence team including technical support coverage and ticket resolution. - Facilitate staff career development through coaching, feedback, and guidance. - Provide staff additional supervision and direction as needed. - Stays current on BI trends and technical advances. Serve as liaison to users in administrative offices, software consultants, or other members of Information Technology Services. - Resolve service requests from end users. - Coordinate with users on configuration or customization of Business Intelligence(BI) applications, and train users on the use of these applications. - Analyze user program failures, determine the cause of the failure, and make corrections where required. - Be on-call for critical job runs when analyst/programmer intervention is required to determine and resolve problems. Document computer programs and procedures - Document processes and standard procedures for the BI and ETL systems. Other duties as assigned Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in applications programming and systems analysis and related programming support functions is a prerequisite. This foundation would normally be obtained through a bachelor's degree, preferably in computer science or business, or equivalent training and applied experience. Foundation knowledge and skills for the Analyst/Programmer, depending on the position assignment, may include working knowledge of a specific industry standard applications programming language and knowledge of standard systems analysis techniques. Incumbents at the expert level work almost completely independently on the most complex problems and work assignments. They possess an advanced and comprehensive knowledge of the technical specialty and a working knowledge of related specialties and are able to apply this extensive expertise as a generalist or specialist. Experts are proactive and understand problems from broad, interactive perspective and are able to develop solutions that combine information and ideas in new, unprecedented ways. Incumbents at this level are capable of leading teams and implementation efforts for assigned projects using advanced communication and listening skills. Preferred Qualifications - Bachelor's degree in Computer Science, Engineering or related fields. - Minimum five (5) years' experience in data warehouse and business intelligence applications. - Experience implementing business intelligence solutions at an enterprise scale. - Minimum five (5) years' experience with data analytic tools such as, Tableau, Pentaho, Actuate, Brio, Crystal Reports. - Ability to analyze/optimize SQL explain plan. - Expert knowledge in data modeling, SQL query, and data cleaning tools. - Expert knowledge on integration platforms such as, Dell Boomi, Mulesoft or similar iPaaS technologies. - Working knowledge of Linux operating systems, shell scripting, and Python programming language. - Ability to diagnosis and troubleshoot problems in BI applications, as well as, database server. - Working knowledge on Software Development Life Cycle (SDLC). - Excellent verbal and written communication skills. - Excellent problem-solving skills. - Ability to work independently to meet delivery dates. - Experience managing a work backlog, estimating effort, assigning tasks, and delivering to commitments. - Master's degree in computer science, Engineering or related fields. - Minimum seven (7) years' experience in data warehouse and business intelligence applications. - Expert knowledge of Oracle database and the SQL language. - Working knowledge of Amazon Web Services (AWS) and Amazon Redshift. - Expert knowledge of Python, R, or Java programming language. - Certification in Agile Development Methodologies (i.e. Certified Scrum Master, Certified Scrum Developer) - Experience with enterprise applications, preferably PeopleSoft, in Higher Education. - Familiarity with data models related to student information systems, finance, and human resources. - Experience in implementation and support of a Business Intelligence tool in combination with a Data Warehouse. - Proven knowledge to define and execute report and integration tests. - Experience with the principles of Data Warehouse/ Data Lake design and operations, including familiarity with data extraction. - Experience with project management tools. - Extensive experience with the enterprise application development cycle. - Working knowledge of network and systems infrastructure. Environmental/Physical/Special This position has a regular forty-hour work schedule, the incumbent will be required to work after hours and on weekends as needed to support production and implement releases. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Business Intelligence Lead Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Information Technology Services Appointment Type* This is a one year probationary position. Work Schedule* Monday to Friday; 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $8,000.00 - $9,000.00 Per Month ($96,000.00 - $108,000.00 Annually) Salary is commensurate with experience. Position Summary* The incumbent, acts as the Lead Business Intelligence Analyst and is under the general direction of the Director of ERP and Business Intelligence, is a technical analyst for the Business Intelligence systems and applications, consults with the database administrators, systems administrators, application developers, network analysts, identity management, campus business users, and portal specialists on implementation and maintenance of enterprise projects; maintains business intelligence environments; oversees business intelligence upgrades; provisions business intelligence environments; enforces business intelligence standards; assist in the overall technical business intelligence design; ensures that best practices for business intelligence implementation are followed and service level agreements are met; and participates in business intelligence requirements gathering; provides technical leadership to BI team and campus users. Position Information Develop, implement and maintain new and existing application software and systems. - Responsible for analysis, design, coding, testing, deployment and post-implementation support of Extract Transform and Load (ETL) processes for Data Warehouse. - Provide technical analysis to business users for new applications and enhancements to existing applications. - Assist with implementation of Data Warehouse projects. - Identify problems and opportunities associated with enterprise applications; initiate analysis and actions as needed. - Work with customers on implementing changes required annually to meet federal, state and Chancellor's Office regulations. - Extract, clean and validate data based on required specifications. Provide technical leadership for Enterprise Data Warehouse and Data Lake. - Provide guidance and expertise to teams within the department and across campus regarding Business Intelligence technologies. - Work to provide expert guidance on security modeling for user access/ roles to ensure SOX security compliance. - Provide strategic recommendations in overall scheme of operations of units involved in operational activities using Enterprise Data Warehouse and Data Lake. - Work with Director of ERP and Business Intelligence to develop and execute a technical strategy for the Data Warehouse and Data Lake initiatives, including application software maintenance, and custom software development and next generation of near-real time systems integration. - Strengthen the current change management process to ensure transparency, effective prioritization and effective use of technical resources. Lead Business Intelligence team. - In concert with the Director of ERP and Business Intelligence, coordinate the operations for the Business Intelligence team including technical support coverage and ticket resolution. - Facilitate staff career development through coaching, feedback, and guidance. - Provide staff additional supervision and direction as needed. - Stays current on BI trends and technical advances. Serve as liaison to users in administrative offices, software consultants, or other members of Information Technology Services. - Resolve service requests from end users. - Coordinate with users on configuration or customization of Business Intelligence(BI) applications, and train users on the use of these applications. - Analyze user program failures, determine the cause of the failure, and make corrections where required. - Be on-call for critical job runs when analyst/programmer intervention is required to determine and resolve problems. Document computer programs and procedures - Document processes and standard procedures for the BI and ETL systems. Other duties as assigned Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in applications programming and systems analysis and related programming support functions is a prerequisite. This foundation would normally be obtained through a bachelor's degree, preferably in computer science or business, or equivalent training and applied experience. Foundation knowledge and skills for the Analyst/Programmer, depending on the position assignment, may include working knowledge of a specific industry standard applications programming language and knowledge of standard systems analysis techniques. Incumbents at the expert level work almost completely independently on the most complex problems and work assignments. They possess an advanced and comprehensive knowledge of the technical specialty and a working knowledge of related specialties and are able to apply this extensive expertise as a generalist or specialist. Experts are proactive and understand problems from broad, interactive perspective and are able to develop solutions that combine information and ideas in new, unprecedented ways. Incumbents at this level are capable of leading teams and implementation efforts for assigned projects using advanced communication and listening skills. Preferred Qualifications - Bachelor's degree in Computer Science, Engineering or related fields. - Minimum five (5) years' experience in data warehouse and business intelligence applications. - Experience implementing business intelligence solutions at an enterprise scale. - Minimum five (5) years' experience with data analytic tools such as, Tableau, Pentaho, Actuate, Brio, Crystal Reports. - Ability to analyze/optimize SQL explain plan. - Expert knowledge in data modeling, SQL query, and data cleaning tools. - Expert knowledge on integration platforms such as, Dell Boomi, Mulesoft or similar iPaaS technologies. - Working knowledge of Linux operating systems, shell scripting, and Python programming language. - Ability to diagnosis and troubleshoot problems in BI applications, as well as, database server. - Working knowledge on Software Development Life Cycle (SDLC). - Excellent verbal and written communication skills. - Excellent problem-solving skills. - Ability to work independently to meet delivery dates. - Experience managing a work backlog, estimating effort, assigning tasks, and delivering to commitments. - Master's degree in computer science, Engineering or related fields. - Minimum seven (7) years' experience in data warehouse and business intelligence applications. - Expert knowledge of Oracle database and the SQL language. - Working knowledge of Amazon Web Services (AWS) and Amazon Redshift. - Expert knowledge of Python, R, or Java programming language. - Certification in Agile Development Methodologies (i.e. Certified Scrum Master, Certified Scrum Developer) - Experience with enterprise applications, preferably PeopleSoft, in Higher Education. - Familiarity with data models related to student information systems, finance, and human resources. - Experience in implementation and support of a Business Intelligence tool in combination with a Data Warehouse. - Proven knowledge to define and execute report and integration tests. - Experience with the principles of Data Warehouse/ Data Lake design and operations, including familiarity with data extraction. - Experience with project management tools. - Extensive experience with the enterprise application development cycle. - Working knowledge of network and systems infrastructure. Environmental/Physical/Special This position has a regular forty-hour work schedule, the incumbent will be required to work after hours and on weekends as needed to support production and implement releases. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Dean of the Lam Family College of Business Administrator Level This position is an Administrator IV in the California State University Management Personnel Plan (MPP), reporting to the Provost. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* The Lam Family College of Business Time Base* Full-Time (1.0) Work Schedule* Work schedule to be arranged at time of hire. Anticipated Hiring Range* - Compensation and Location - The salary for this position is competitive, commensurate with experience and qualifications. A benefits package is provided. The position is included in the CSU Management Personnel Plan. This position is located in San Francisco, California, a city with an ideal climate, exceptionally diverse population, and easy access to countless cultural and recreational opportunities. Position Summary* Reporting to the Provost and working in partnership with faculty, students, and staff, the Dean will build upon the many strengths of the College of Business - including its exceptional commitment to equity and community involvement, rich array of programs, talented faculty, internationally recognized emphasis on social responsibility and environmental sustainability, and direct access to industry - to ensure that SF State continues to develop outstanding business leaders for the 21st century. SF State is a comprehensive urban university located in a vibrant and beautiful city with a rich intellectual and cultural life. The University has distinguished itself as an active center of academic teaching, scholarship, and civic engagement. Through its six academic Colleges, SF State offers undergraduate and graduate instruction. SF State is a culturally diverse campus that is part of the 23-campus California State University (CSU) system and currently serves 26,561 undergraduates and 3,046 graduate and professional students. To learn more about San Francisco State University and the CSU, visit Appendices I and II. The College of Business (CoB) is dedicated to celebrating the rich diversity and global perspective of dynamic and entrepreneurial spirit of the Bay Area, and aspires to be the college of choice for students seeking to apply sustainability and ethical perspectives to understandings of business practice, global leadership, innovation, the economy and society. The AACSB-accredited College of Business serves over 5,800 undergraduate and graduate students and is one of the largest business schools both within, and outside of, the CSU system. With 127 tenured and tenure-track faculty and 104 lecturers, the CoB is comprised of ten academic departments: Accounting, Decision Sciences, Economics, Finance, Hospitality and Tourism Management, Information Systems, International Business, Labor and Employment Studies, Management, and Marketing. Position Summary* Reporting to the Provost and working in partnership with faculty, students, and staff, the Dean will build upon the many strengths of the College of Business - including its exceptional commitment to equity and community involvement, rich array of programs, talented faculty, internationally recognized emphasis on social responsibility and environmental sustainability, and direct access to industry - to ensure that SF State continues to develop outstanding business leaders for the 21st century. SF State is a comprehensive urban university located in a vibrant and beautiful city with a rich intellectual and cultural life. The University has distinguished itself as an active center of academic teaching, scholarship, and civic engagement. Through its six academic Colleges, SF State offers undergraduate and graduate instruction. SF State is a culturally diverse campus that is part of the 23-campus California State University (CSU) system and currently serves 26,561 undergraduates and 3,046 graduate and professional students. To learn more about San Francisco State University and the CSU, visit Appendices I and II. The College of Business (CoB) is dedicated to celebrating the rich diversity and global perspective of dynamic and entrepreneurial spirit of the Bay Area, and aspires to be the college of choice for students seeking to apply sustainability and ethical perspectives to understandings of business practice, global leadership, innovation, the economy and society. The AACSB-accredited College of Business serves over 5,800 undergraduate and graduate students and is one of the largest business schools both within, and outside of, the CSU system. With 127 tenured and tenure-track faculty and 104 lecturers, the CoB is comprised of ten academic departments: Accounting, Decision Sciences, Economics, Finance, Hospitality and Tourism Management, Information Systems, International Business, Labor and Employment Studies, Management, and Marketing. Role of the Dean of the College of Business: The Dean of the College of Business is the chief academic, fiscal, and administrative officer of the College and reports to the Provost and Vice President for Academic Affairs. The Dean develops and articulates the vision for the College within San Francisco's strategic plan framework, including its mission, vision, core values, and strategic priorities. In collaboration with faculty, staff, students, and industry partners, the Dean will set a clear vision for the future and develop strategic steps and execute a plan to achieve that vision. The vision must prioritize advancing the College's reputation for academic excellence, driving student success, and creating innovative business learning opportunities. The incoming Dean will join the University at a time of tremendous opportunity as the College is poised to execute on one of the largest gifts SF State has received by a single donor. SF State seeks a successful senior administrative leader with experience as a champion of equity, an inspiring and effective manager, and a responsible steward of revenue and resource development. To that end, the Dean will address a set of key opportunities, which are detailed further in this profile: - Lead the College in developing a compelling and distinctive identity and long-term vision to position SFSU as a competitive business program in the crowded SF market; - Strengthen the undergraduate educational experience by enhancing academic excellence and student success for both undergraduate and graduate students, with particular consideration for underrepresented minorities; - Assess and grow graduate and certificate programs to meet the evolving needs of the business community; - Cultivate interconnectedness and trust among students, staff, and faculty, creating an inclusive and vibrant intellectual community; - Grow and diversify resource streams for the College; - Establish strong relationships with local businesses to create a strong recruiting pipeline at SFSU at both the undergraduate and graduate levels; foster engagement between SFSU and the local community more broadly; and extend the reputation and impact of the College across the University, the region, and beyond. The Dean creates new opportunities for the College and the University and directs the College's growth and development through shared governance. The Dean is responsible for promoting and improving the quality and effectiveness of the College's programs, including: all aspects of undergraduate and graduate teaching and learning; research and scholarship; and industry engagement. The Dean provides leadership for assessment, accreditation, and student success initiatives including increased graduation rates and retention. This individual is also responsible for maximizing non-state revenue, including fundraising and development as well as extended education programs in alignment with the goals of the College. The Dean also advocates for the College within the University and among external constituents, including business partners, prospective students, and alumni. The Dean consults with the CoB Advisory Council, which includes individuals with significant experience and expertise in a variety of business and professional disciplines. Positions reporting to the Dean include an Associate Dean (currently filled by an Interim Associate Dean), Assistant Dean, Executive Director of Business Development and Marketing, Faculty Director of Graduate Business Programs, Director of Finance and Operations, Executive Director of Development and Operations, Senior Director of Development, and ten departmental chairs. The Dean will oversee a budget of approximately $19 million. For a full description of the position summary, please visit: the Isaacson, Miller website for the search: www.imsearch.com/6659. Position Information Key Opportunities for the Dean of the College of Business To be successful, the Dean will address a set of key opportunities, which are detailed as follows. ____________________________________________________________________________ Lead the College in developing a compelling and distinctive identity and long-term vision to position SFSU as a competitive business program in the crowded SF market: - The Dean will work closely with faculty, staff, students and the College community to craft a compelling vision and identity that will help unify and coalesce the LFCoB. Creating this identity and vision should include building an equitable community via inclusive practices as well as a greater sense of shared purpose and community, encouraging collaborative activity at all levels. Furthermore, the Dean will help further a vision that leverages SFSU's tremendous diversity and history of progressive, activist education while looking ahead to the future. In concert with College stakeholders, the Dean will be tasked with redefining business education for the 21st century and the changing workforce. This will entail leveraging the innovation of the Bay Area and Silicon Valley, and building a model of training for business leaders at the nexus of business education and research. This vision will also outline steps to promote the academic success and personal development of all students. The Dean, in concert with faculty, staff, students and the broader community will also be responsible for the development and execution of the College's next strategic plan which will outline areas of prioritization in the short and long term. - Strengthen the undergraduate educational experience by enhancing academic excellence and student success for both undergraduate and graduate students, with particular consideration for underrepresented minorities: - Student access and success is at the center of SF State's identity and the Dean will build a supportive culture for students, including ensuring robust curricular and co-curricular offerings and quality instruction, opportunities for experiential learning and research, and strong educational preparation leading to more well-prepared and more responsible leadership as well as enhanced career placement and success. The Dean will start with assessing and elevating the academic program - focusing upon the centrality of undergraduate education and research and the development of new teaching and learning models. The Dean will also work to advance more interdisciplinary and creative approaches to problem solving, ensuring a strong educational foundation for graduates. As many of the LFCoB's students are first-generation and/or come from underrepresented backgrounds, transfer, or place-bound, the Dean must also enhance student support services, investing in student advising and student financial aid with a focus upon increasing student retention and graduation rates. This challenge aligns with the CSU's Graduation Initiative 2025; an ambitious initiative to increase graduation rates for all CSU students while eliminating opportunity and achievement gaps. To learn more about the Graduation Initiative 2025, visit https://www2.calstate.edu/csu-system/why-the-csu-matters/graduation-initiative-2025. - The Dean will also be especially mindful of the opportunities presented by the LFCoB's physical location. With facilities in downtown San Francisco, as well as its main campus located in the southwestern part of the city, the College has an opportunity to further cultivate relationships with industry and the surrounding community. The Dean will be expected to identify and grow additional learning and career opportunities for students including internships, community-based projects, business competitions, and other ventures. ____________________________________________________________________________ Assess and grow the portfolio of graduate and certificate programs to align with the evolving needs of the business community: - The LFCoB is committed to integrating a business education with meaningful and relevant real-world experiences. To that end, the College has made changes to its offerings by adding specialized master's programs, yet there is opportunity to do more. The MBA program has also seen a decline in enrollment in recent years. The Dean should develop a robust vision to reinvigorate graduate education in the College of Business. The Dean will also be tasked with growing graduate enrollments and building centers of excellence, as well as other earned revenue programs. In efforts to reach more students, the College aims to explore additional hybrid (in class/online) delivery models where possible. ____________________________________________________________________________ Cultivate interconnectedness and trust among students, staff, and faculty, creating an inclusive and vibrant intellectual community: - The College of Business is served by a talented and engaged faculty and staff who are vital to ensuring students have a positive experience inside and outside the classroom. The Dean will provide inspiring and robust leadership and intellectual breadth to this group, building consensus and good operational process, bringing the community together around the Dean's vision and a shared sense of purpose. S/he will set a tone for decision making, prioritization, and strategic resource allocation that is collaborative, respectful of shared governance, and transparent. The Dean must have an evaluative eye and be able to facilitate meaningful and significant initiatives - academic and administrative, large and small, tactical and strategic - across the College. - The Dean will strive to support faculty members across departments in further developing their teaching and research while enhancing and diversifying the College's strengths. The Dean will lead efforts to support faculty in developing and executing their research initiatives while maintaining the priority of teaching that is core to the institution's identity and mission. By example and by influence, the Dean will draw an exceptionally talented faculty and staff to the LFCoB from across the University and the country, and will work with University leadership to provide the support needed to attract and retain them. S/he will do this while maintaining a laser focus on the University's deeply held values of courage, life of the mind, equity, community, and resilience. - In addition, the Dean will be expected to hire and enhance training at the staff level. S/he will also be expected to build career professional development opportunities for staff, oversee improvements in performance evaluations and career tracking, and explore incentives and recognition programs to support high performance. ____________________________________________________________________________ Grow and diversify resource streams for the College: - As state funding for higher education is declining nationally, and in California, the College must look more seriously at diversifying its resources. To that end, the Dean will grow and diversify revenue streams to ensure a sustainable path forward. The Dean will be tasked with both strategic and creative management of existing resources and new resource development. This includes savvy budget management with an eye to enrollment and program growth, including the growth of earned revenue programs, fundraising, enhancing research and contracts where possible, and the development of mutually beneficial industry and/or educational partnerships. ____________________________________________________________________________ Establish strong relationships with local businesses to create a strong recruiting pipeline at SFSU at both the undergraduate and graduate levels; foster engagement between SFSU and the local community more broadly; and extend the reputation and impact of the College across the University, the region, and beyond: - Given its location, SF State's College of Business is surrounded by a large number of public, private, and for-profit institutions. The Dean, in collaboration with University leadership, faculty, and external partners, will endeavor to strengthen the LFCoB's reputation, articulate its distinctiveness, and broaden its visibility. Internal to the University, the Dean will be tasked with encouraging more joint collaboration and shared activity with other colleges, while simultaneously advocating for increased investments where necessary. The College also aims to expand the scope and impact of its work across the greater Bay Area; the Dean will be expected to build external partnerships and connections with industry and outside entities wherever possible. Minimum Qualifications* Qualifications and Characteristics The ideal candidate brings: - An earned postgraduate degree in a business or management field from an accredited institution. A PhD is strongly preferred. - A record as a visionary organizational leader with the proven ability to promote research, service, and instructional excellence in a variety of disciplines. - A reputation for leading and inspiring a diverse community of faculty, students, administrative staff, administrators, and community members. - An equity-minded leadership style with a commitment to inclusion. - Experience with maintaining and developing strong undergraduate and graduate programs. - A record as a consensus builder with a demonstrated history of successfully bridging internal and external stakeholders and forging interconnectedness across multiple divisions. - Experience with and knowledge of evidence-based decision-making. - Exemplary communication, interpersonal, and managerial skills. - Effective marketing and brand building skills; experience in successfully growing an organization. - Financial acumen and experience in the development of new resources, including fundraising, program revenue growth, grant support and corporate relationship development. - A proven record of building mutually beneficial professional partnerships within a variety of public-private organizations, nationally and internationally. - Collegial decision-making experience within the context of shared governance and collective bargaining. - Integrity, imagination, honesty, and a progressive management style built upon respect, two-way communication, collaboration, and fairness. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply Applications, Inquiries, and Nominations Screening of complete applications will begin immediately and continue until the completion of the search process. Inquiries, nominations, referrals, and CVs with cover letters should be sent via the Isaacson, Miller website for the search: www.imsearch.com/6659. Electronic submission of materials is strongly encouraged. Regan Gough and Alanya Green Isaacson, Miller 1000 Sansome Street, Suite 300 San Francisco, CA 94111 Phone: 415.655.4900 Fax: 415.655.4905 Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Dean of the Lam Family College of Business Administrator Level This position is an Administrator IV in the California State University Management Personnel Plan (MPP), reporting to the Provost. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* The Lam Family College of Business Time Base* Full-Time (1.0) Work Schedule* Work schedule to be arranged at time of hire. Anticipated Hiring Range* - Compensation and Location - The salary for this position is competitive, commensurate with experience and qualifications. A benefits package is provided. The position is included in the CSU Management Personnel Plan. This position is located in San Francisco, California, a city with an ideal climate, exceptionally diverse population, and easy access to countless cultural and recreational opportunities. Position Summary* Reporting to the Provost and working in partnership with faculty, students, and staff, the Dean will build upon the many strengths of the College of Business - including its exceptional commitment to equity and community involvement, rich array of programs, talented faculty, internationally recognized emphasis on social responsibility and environmental sustainability, and direct access to industry - to ensure that SF State continues to develop outstanding business leaders for the 21st century. SF State is a comprehensive urban university located in a vibrant and beautiful city with a rich intellectual and cultural life. The University has distinguished itself as an active center of academic teaching, scholarship, and civic engagement. Through its six academic Colleges, SF State offers undergraduate and graduate instruction. SF State is a culturally diverse campus that is part of the 23-campus California State University (CSU) system and currently serves 26,561 undergraduates and 3,046 graduate and professional students. To learn more about San Francisco State University and the CSU, visit Appendices I and II. The College of Business (CoB) is dedicated to celebrating the rich diversity and global perspective of dynamic and entrepreneurial spirit of the Bay Area, and aspires to be the college of choice for students seeking to apply sustainability and ethical perspectives to understandings of business practice, global leadership, innovation, the economy and society. The AACSB-accredited College of Business serves over 5,800 undergraduate and graduate students and is one of the largest business schools both within, and outside of, the CSU system. With 127 tenured and tenure-track faculty and 104 lecturers, the CoB is comprised of ten academic departments: Accounting, Decision Sciences, Economics, Finance, Hospitality and Tourism Management, Information Systems, International Business, Labor and Employment Studies, Management, and Marketing. Position Summary* Reporting to the Provost and working in partnership with faculty, students, and staff, the Dean will build upon the many strengths of the College of Business - including its exceptional commitment to equity and community involvement, rich array of programs, talented faculty, internationally recognized emphasis on social responsibility and environmental sustainability, and direct access to industry - to ensure that SF State continues to develop outstanding business leaders for the 21st century. SF State is a comprehensive urban university located in a vibrant and beautiful city with a rich intellectual and cultural life. The University has distinguished itself as an active center of academic teaching, scholarship, and civic engagement. Through its six academic Colleges, SF State offers undergraduate and graduate instruction. SF State is a culturally diverse campus that is part of the 23-campus California State University (CSU) system and currently serves 26,561 undergraduates and 3,046 graduate and professional students. To learn more about San Francisco State University and the CSU, visit Appendices I and II. The College of Business (CoB) is dedicated to celebrating the rich diversity and global perspective of dynamic and entrepreneurial spirit of the Bay Area, and aspires to be the college of choice for students seeking to apply sustainability and ethical perspectives to understandings of business practice, global leadership, innovation, the economy and society. The AACSB-accredited College of Business serves over 5,800 undergraduate and graduate students and is one of the largest business schools both within, and outside of, the CSU system. With 127 tenured and tenure-track faculty and 104 lecturers, the CoB is comprised of ten academic departments: Accounting, Decision Sciences, Economics, Finance, Hospitality and Tourism Management, Information Systems, International Business, Labor and Employment Studies, Management, and Marketing. Role of the Dean of the College of Business: The Dean of the College of Business is the chief academic, fiscal, and administrative officer of the College and reports to the Provost and Vice President for Academic Affairs. The Dean develops and articulates the vision for the College within San Francisco's strategic plan framework, including its mission, vision, core values, and strategic priorities. In collaboration with faculty, staff, students, and industry partners, the Dean will set a clear vision for the future and develop strategic steps and execute a plan to achieve that vision. The vision must prioritize advancing the College's reputation for academic excellence, driving student success, and creating innovative business learning opportunities. The incoming Dean will join the University at a time of tremendous opportunity as the College is poised to execute on one of the largest gifts SF State has received by a single donor. SF State seeks a successful senior administrative leader with experience as a champion of equity, an inspiring and effective manager, and a responsible steward of revenue and resource development. To that end, the Dean will address a set of key opportunities, which are detailed further in this profile: - Lead the College in developing a compelling and distinctive identity and long-term vision to position SFSU as a competitive business program in the crowded SF market; - Strengthen the undergraduate educational experience by enhancing academic excellence and student success for both undergraduate and graduate students, with particular consideration for underrepresented minorities; - Assess and grow graduate and certificate programs to meet the evolving needs of the business community; - Cultivate interconnectedness and trust among students, staff, and faculty, creating an inclusive and vibrant intellectual community; - Grow and diversify resource streams for the College; - Establish strong relationships with local businesses to create a strong recruiting pipeline at SFSU at both the undergraduate and graduate levels; foster engagement between SFSU and the local community more broadly; and extend the reputation and impact of the College across the University, the region, and beyond. The Dean creates new opportunities for the College and the University and directs the College's growth and development through shared governance. The Dean is responsible for promoting and improving the quality and effectiveness of the College's programs, including: all aspects of undergraduate and graduate teaching and learning; research and scholarship; and industry engagement. The Dean provides leadership for assessment, accreditation, and student success initiatives including increased graduation rates and retention. This individual is also responsible for maximizing non-state revenue, including fundraising and development as well as extended education programs in alignment with the goals of the College. The Dean also advocates for the College within the University and among external constituents, including business partners, prospective students, and alumni. The Dean consults with the CoB Advisory Council, which includes individuals with significant experience and expertise in a variety of business and professional disciplines. Positions reporting to the Dean include an Associate Dean (currently filled by an Interim Associate Dean), Assistant Dean, Executive Director of Business Development and Marketing, Faculty Director of Graduate Business Programs, Director of Finance and Operations, Executive Director of Development and Operations, Senior Director of Development, and ten departmental chairs. The Dean will oversee a budget of approximately $19 million. For a full description of the position summary, please visit: the Isaacson, Miller website for the search: www.imsearch.com/6659. Position Information Key Opportunities for the Dean of the College of Business To be successful, the Dean will address a set of key opportunities, which are detailed as follows. ____________________________________________________________________________ Lead the College in developing a compelling and distinctive identity and long-term vision to position SFSU as a competitive business program in the crowded SF market: - The Dean will work closely with faculty, staff, students and the College community to craft a compelling vision and identity that will help unify and coalesce the LFCoB. Creating this identity and vision should include building an equitable community via inclusive practices as well as a greater sense of shared purpose and community, encouraging collaborative activity at all levels. Furthermore, the Dean will help further a vision that leverages SFSU's tremendous diversity and history of progressive, activist education while looking ahead to the future. In concert with College stakeholders, the Dean will be tasked with redefining business education for the 21st century and the changing workforce. This will entail leveraging the innovation of the Bay Area and Silicon Valley, and building a model of training for business leaders at the nexus of business education and research. This vision will also outline steps to promote the academic success and personal development of all students. The Dean, in concert with faculty, staff, students and the broader community will also be responsible for the development and execution of the College's next strategic plan which will outline areas of prioritization in the short and long term. - Strengthen the undergraduate educational experience by enhancing academic excellence and student success for both undergraduate and graduate students, with particular consideration for underrepresented minorities: - Student access and success is at the center of SF State's identity and the Dean will build a supportive culture for students, including ensuring robust curricular and co-curricular offerings and quality instruction, opportunities for experiential learning and research, and strong educational preparation leading to more well-prepared and more responsible leadership as well as enhanced career placement and success. The Dean will start with assessing and elevating the academic program - focusing upon the centrality of undergraduate education and research and the development of new teaching and learning models. The Dean will also work to advance more interdisciplinary and creative approaches to problem solving, ensuring a strong educational foundation for graduates. As many of the LFCoB's students are first-generation and/or come from underrepresented backgrounds, transfer, or place-bound, the Dean must also enhance student support services, investing in student advising and student financial aid with a focus upon increasing student retention and graduation rates. This challenge aligns with the CSU's Graduation Initiative 2025; an ambitious initiative to increase graduation rates for all CSU students while eliminating opportunity and achievement gaps. To learn more about the Graduation Initiative 2025, visit https://www2.calstate.edu/csu-system/why-the-csu-matters/graduation-initiative-2025. - The Dean will also be especially mindful of the opportunities presented by the LFCoB's physical location. With facilities in downtown San Francisco, as well as its main campus located in the southwestern part of the city, the College has an opportunity to further cultivate relationships with industry and the surrounding community. The Dean will be expected to identify and grow additional learning and career opportunities for students including internships, community-based projects, business competitions, and other ventures. ____________________________________________________________________________ Assess and grow the portfolio of graduate and certificate programs to align with the evolving needs of the business community: - The LFCoB is committed to integrating a business education with meaningful and relevant real-world experiences. To that end, the College has made changes to its offerings by adding specialized master's programs, yet there is opportunity to do more. The MBA program has also seen a decline in enrollment in recent years. The Dean should develop a robust vision to reinvigorate graduate education in the College of Business. The Dean will also be tasked with growing graduate enrollments and building centers of excellence, as well as other earned revenue programs. In efforts to reach more students, the College aims to explore additional hybrid (in class/online) delivery models where possible. ____________________________________________________________________________ Cultivate interconnectedness and trust among students, staff, and faculty, creating an inclusive and vibrant intellectual community: - The College of Business is served by a talented and engaged faculty and staff who are vital to ensuring students have a positive experience inside and outside the classroom. The Dean will provide inspiring and robust leadership and intellectual breadth to this group, building consensus and good operational process, bringing the community together around the Dean's vision and a shared sense of purpose. S/he will set a tone for decision making, prioritization, and strategic resource allocation that is collaborative, respectful of shared governance, and transparent. The Dean must have an evaluative eye and be able to facilitate meaningful and significant initiatives - academic and administrative, large and small, tactical and strategic - across the College. - The Dean will strive to support faculty members across departments in further developing their teaching and research while enhancing and diversifying the College's strengths. The Dean will lead efforts to support faculty in developing and executing their research initiatives while maintaining the priority of teaching that is core to the institution's identity and mission. By example and by influence, the Dean will draw an exceptionally talented faculty and staff to the LFCoB from across the University and the country, and will work with University leadership to provide the support needed to attract and retain them. S/he will do this while maintaining a laser focus on the University's deeply held values of courage, life of the mind, equity, community, and resilience. - In addition, the Dean will be expected to hire and enhance training at the staff level. S/he will also be expected to build career professional development opportunities for staff, oversee improvements in performance evaluations and career tracking, and explore incentives and recognition programs to support high performance. ____________________________________________________________________________ Grow and diversify resource streams for the College: - As state funding for higher education is declining nationally, and in California, the College must look more seriously at diversifying its resources. To that end, the Dean will grow and diversify revenue streams to ensure a sustainable path forward. The Dean will be tasked with both strategic and creative management of existing resources and new resource development. This includes savvy budget management with an eye to enrollment and program growth, including the growth of earned revenue programs, fundraising, enhancing research and contracts where possible, and the development of mutually beneficial industry and/or educational partnerships. ____________________________________________________________________________ Establish strong relationships with local businesses to create a strong recruiting pipeline at SFSU at both the undergraduate and graduate levels; foster engagement between SFSU and the local community more broadly; and extend the reputation and impact of the College across the University, the region, and beyond: - Given its location, SF State's College of Business is surrounded by a large number of public, private, and for-profit institutions. The Dean, in collaboration with University leadership, faculty, and external partners, will endeavor to strengthen the LFCoB's reputation, articulate its distinctiveness, and broaden its visibility. Internal to the University, the Dean will be tasked with encouraging more joint collaboration and shared activity with other colleges, while simultaneously advocating for increased investments where necessary. The College also aims to expand the scope and impact of its work across the greater Bay Area; the Dean will be expected to build external partnerships and connections with industry and outside entities wherever possible. Minimum Qualifications* Qualifications and Characteristics The ideal candidate brings: - An earned postgraduate degree in a business or management field from an accredited institution. A PhD is strongly preferred. - A record as a visionary organizational leader with the proven ability to promote research, service, and instructional excellence in a variety of disciplines. - A reputation for leading and inspiring a diverse community of faculty, students, administrative staff, administrators, and community members. - An equity-minded leadership style with a commitment to inclusion. - Experience with maintaining and developing strong undergraduate and graduate programs. - A record as a consensus builder with a demonstrated history of successfully bridging internal and external stakeholders and forging interconnectedness across multiple divisions. - Experience with and knowledge of evidence-based decision-making. - Exemplary communication, interpersonal, and managerial skills. - Effective marketing and brand building skills; experience in successfully growing an organization. - Financial acumen and experience in the development of new resources, including fundraising, program revenue growth, grant support and corporate relationship development. - A proven record of building mutually beneficial professional partnerships within a variety of public-private organizations, nationally and internationally. - Collegial decision-making experience within the context of shared governance and collective bargaining. - Integrity, imagination, honesty, and a progressive management style built upon respect, two-way communication, collaboration, and fairness. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply Applications, Inquiries, and Nominations Screening of complete applications will begin immediately and continue until the completion of the search process. Inquiries, nominations, referrals, and CVs with cover letters should be sent via the Isaacson, Miller website for the search: www.imsearch.com/6659. Electronic submission of materials is strongly encouraged. Regan Gough and Alanya Green Isaacson, Miller 1000 Sansome Street, Suite 300 San Francisco, CA 94111 Phone: 415.655.4900 Fax: 415.655.4905 Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Director of Academic Budget Management Administrator Level This position is an Administrator II in the California State University Management Personnel Plan (MPP), reporting to the Vice Provost. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Academic Resources Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* Salary is commensurate with experience. Position Summary* This position is responsible for coordinating and managing all business-related operations for Academic Affairs, including developing, implementing, and monitoring best practices for the Division. Furthermore, the incumbent will provide oversight in preparing and submitting the Academic Affairs budget to the university. In addition, the position is responsible for coordinating the monitoring and reconciliation of all AA budget allocations to units. This includes periodic analysis of budget performance. Another important function of this position is the responsibility for support of faculty recruitment and relocation of new faculty members. This entails coordination with academic departments in the recruitment process and funding, work with faculty members and moving companies and the funding transactions necessary to complete the payment for such moving expenses. The incumbent must possess a thorough knowledge of campus financial transactions and analysis along with the ability to manage and comprehend complex, large-scale budget activities and planning. The incumbent must demonstrate leadership in budget activities, and have the skills and abilities to work independently and proactively to clarify issues, solve problems, establish relationships, train and mentor staff and perform as a team member in a positive effort to advance the work of Academic Affairs and provide support to the Vice Provost and Provost. This position will report directly to the Vice- Provost. Performs regular data analysis reports and provides recommendations to the Vice Provost and Provost for potential enhancements to business practices on an ongoing basis. Position Information - Under the direction of the Vice-Provost for Academic Resources and Planning, the Director of Academic Budget Management is responsible for implementing fiscal policy, developing allocations in accordance with established policies, and managing the budget procedures and expenditure profiles of the colleges and academic support units. - The incumbent analyzes comparative allocation and expenditure patterns within the Division of Academic Affairs and develops allocation proposals and strategies for the instructional budget; - Works closely with the Vice Provost in defending the annual budget for the Division and prepares a variety of special analyses in support of the Provost and Vice President for Academic Affairs; - Communicates budget information to deans, associate vice presidents, and directors, and resolves budget problems with units; - Provides guidance to college business officers of academic resources and other financial managers to ensure consistency within the academic area; - Serves as the representative of Academic Affairs to various campus budget committees and working groups; - Provides leadership and project management support when centrally-directed implementation of administrative procedures is required; - Assumes major responsibility for ensuring year-end solvency and the appropriate commitment of funds; - Monitors expenditures, makes projections and initiates action in concert with managers to correct budget problems; - Serves as the budget planner and advisor for the central offices within the Division; - Supervises three analysts with budget and finance responsibilities; and - Work with hiring committee chairs and academic departments to establish and maintain procedures related to faculty recruitment travel and accommodations. - Work with new faculty members to procure movers and offer guidance with household relocation to the Bay Area - Performs other duties as assigned Minimum Qualifications* - Bachelor's degree in accounting, economics or finance from a 4-year university and significant professional work experience with increasing responsibilities in an academic environment; - A comprehensive understanding and knowledge of the principles of management and budgeting as applied within an organization of higher education. - Experience in establishing and maintaining cooperative working relationships. - Thorough knowledge of research techniques, including the planning of studies and investigations. - Ability to develop techniques for handling a large variety of detailed data and the ability to analyze these data. - Ability to work effectively with a wide range of personnel - Ability to communicate well in written and verbal forms including the ability to conduct group meetings/workshops. - Ability to negotiate with vendors in order to assist new faculty with relocation issues - High degree of MS Excel experience - Knowledge of and ability to understand PeopleSoft products for the Human Resources Management System (HRMS) and Common Financial System (CFS), including the CFS Data Warehouse. - Must possess a thorough knowledge of CSU and SFSU policies and procedures and the ability to maintain compliance with same - Must possess a willingness and ability to comply with all CSU policies and procedures - Working knowledge of the CSU system and its role in the California higher education system. Preferred Qualifications Bachelor's degree with a major in accounting, economics or finance. Graduate level degree in business administration or a related field is desired. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply Apply Page Link for our Website: https://app.jobvite.com/j?cj=o2JHbfwn&s=Employer_Website Another Source Search Firm contact information: David Hough Talent Strategist Tel: 619 684 9790 Email: david@anothersource.com Web: www.anothersource.com Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Director of Academic Budget Management Administrator Level This position is an Administrator II in the California State University Management Personnel Plan (MPP), reporting to the Vice Provost. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Academic Resources Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* Salary is commensurate with experience. Position Summary* This position is responsible for coordinating and managing all business-related operations for Academic Affairs, including developing, implementing, and monitoring best practices for the Division. Furthermore, the incumbent will provide oversight in preparing and submitting the Academic Affairs budget to the university. In addition, the position is responsible for coordinating the monitoring and reconciliation of all AA budget allocations to units. This includes periodic analysis of budget performance. Another important function of this position is the responsibility for support of faculty recruitment and relocation of new faculty members. This entails coordination with academic departments in the recruitment process and funding, work with faculty members and moving companies and the funding transactions necessary to complete the payment for such moving expenses. The incumbent must possess a thorough knowledge of campus financial transactions and analysis along with the ability to manage and comprehend complex, large-scale budget activities and planning. The incumbent must demonstrate leadership in budget activities, and have the skills and abilities to work independently and proactively to clarify issues, solve problems, establish relationships, train and mentor staff and perform as a team member in a positive effort to advance the work of Academic Affairs and provide support to the Vice Provost and Provost. This position will report directly to the Vice- Provost. Performs regular data analysis reports and provides recommendations to the Vice Provost and Provost for potential enhancements to business practices on an ongoing basis. Position Information - Under the direction of the Vice-Provost for Academic Resources and Planning, the Director of Academic Budget Management is responsible for implementing fiscal policy, developing allocations in accordance with established policies, and managing the budget procedures and expenditure profiles of the colleges and academic support units. - The incumbent analyzes comparative allocation and expenditure patterns within the Division of Academic Affairs and develops allocation proposals and strategies for the instructional budget; - Works closely with the Vice Provost in defending the annual budget for the Division and prepares a variety of special analyses in support of the Provost and Vice President for Academic Affairs; - Communicates budget information to deans, associate vice presidents, and directors, and resolves budget problems with units; - Provides guidance to college business officers of academic resources and other financial managers to ensure consistency within the academic area; - Serves as the representative of Academic Affairs to various campus budget committees and working groups; - Provides leadership and project management support when centrally-directed implementation of administrative procedures is required; - Assumes major responsibility for ensuring year-end solvency and the appropriate commitment of funds; - Monitors expenditures, makes projections and initiates action in concert with managers to correct budget problems; - Serves as the budget planner and advisor for the central offices within the Division; - Supervises three analysts with budget and finance responsibilities; and - Work with hiring committee chairs and academic departments to establish and maintain procedures related to faculty recruitment travel and accommodations. - Work with new faculty members to procure movers and offer guidance with household relocation to the Bay Area - Performs other duties as assigned Minimum Qualifications* - Bachelor's degree in accounting, economics or finance from a 4-year university and significant professional work experience with increasing responsibilities in an academic environment; - A comprehensive understanding and knowledge of the principles of management and budgeting as applied within an organization of higher education. - Experience in establishing and maintaining cooperative working relationships. - Thorough knowledge of research techniques, including the planning of studies and investigations. - Ability to develop techniques for handling a large variety of detailed data and the ability to analyze these data. - Ability to work effectively with a wide range of personnel - Ability to communicate well in written and verbal forms including the ability to conduct group meetings/workshops. - Ability to negotiate with vendors in order to assist new faculty with relocation issues - High degree of MS Excel experience - Knowledge of and ability to understand PeopleSoft products for the Human Resources Management System (HRMS) and Common Financial System (CFS), including the CFS Data Warehouse. - Must possess a thorough knowledge of CSU and SFSU policies and procedures and the ability to maintain compliance with same - Must possess a willingness and ability to comply with all CSU policies and procedures - Working knowledge of the CSU system and its role in the California higher education system. Preferred Qualifications Bachelor's degree with a major in accounting, economics or finance. Graduate level degree in business administration or a related field is desired. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply Apply Page Link for our Website: https://app.jobvite.com/j?cj=o2JHbfwn&s=Employer_Website Another Source Search Firm contact information: David Hough Talent Strategist Tel: 619 684 9790 Email: david@anothersource.com Web: www.anothersource.com Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Dean of College of Extended Learning Administrator Level This position is an Administrator IV in the California State University Management Personnel Plan (MPP), reporting to the Provost. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* College of Extended Learning (CEL) Time Base* Full-Time (1.0) Work Schedule* Work schedule to be arranged at time of hire. Anticipated Hiring Range* Salary and Benefits: The salary for this position lies within the Administrator IV range, and comes with a competitive benefits package. This is a CSU Management Personnel Plan (MPP) position. Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the university president. Additional Management Personnel Plan information can be found at the following website: http://www.calstate.edu/HRAdm/policies/mpp.shtml (link is external). Position Summary* The Dean of the College of Extended Learning is the chief academic, fiscal and administrative officer of the College and reports to the Provost and Vice President for Academic Affairs. The successful candidate is a person of vision with proven leadership skills to support and advance the University's mission in collaboration with University faculty, staff, and administrators, as well as community and industry partners. In this position, the Dean will: - Provide visionary leadership that produces strategic plans, actions, and results; - Develop and optimize a robust portfolio of academic and workforce development programs that responds to the needs of our local and global communities; - Partner with University units to design, develop and deliver programs and student support services in a variety of course formats and modalities; - Oversee sound, ethical and equitable fiscal management and allocation of resources; - Develop pathways for diverse populations of potential adult learners to access state-side programs; and - Build and expand strategic external and internal partnerships with community and industry partners to extend the College's reach, impact and relevance. Position Information Key Strategic Priorities To be successful, the Dean will be expected to address a set of key priorities, including: - Lead the development of a compelling and distinctive identity for the college, with a forward-focused vision that builds upon the unique values and characteristics of San Francisco; - Strategically lead the Center for Global Engagement and expand the portfolio of graduate and certificate programs to align with regional and global demand for professional skills and personal enrichment; - Provide leadership and advocacy to create and achieve strategic, budgetary and enrollment planning goals for the college; - Develop a robust recruitment pipeline to SF State, by strengthening external partnerships and creating innovative pathways to state-side programs; and - Develop scholarships and financial assistance programs to ensure greater access to educational opportunities for diverse adult learners who are qualified yet economically disadvantaged. Minimum Qualifications* - Social Justice: Demonstrated interest in administering, building or partnering with programs that serve a diverse student population in support of the University's mission and core values; - Communication: Evidence of excellent communication, mediation and facilitation skills and the ability to form and maintain productive relationships with academic, industry, community, and global partners; - Transformative Leadership: Demonstrated ability to lead staff and work collaboratively with University, community and industry partners to achieve a collective vision; - Administrative Leadership: Progressive levels of responsibility in Higher Education administration in the fields of Extended, Continuing, or Adult Education, with a proven track record of results. Five years of administrative experience as a dean, associate dean, department chair, or comparable position preferred; - Fiscal Management: Demonstrated expertise in managing a large budget, including strategic oversight and socially responsible stewardship of revenues and resources. Demonstrated experience in strategic planning and policy development; - Business Development: Demonstrated track record of establishing revenue-generating endeavors with organizations, agencies, industry and other partners. - Disciplinary Expertise: Demonstrated experience and expertise in Workforce Development, International Education, and Lifelong Learning; - Online Programs: Demonstrated success in developing and delivering online courses and programs in a variety of formats and modalities. Expertise in accreditation requirements and additional regulations related to online programs preferred; and - Education: Doctorate, Terminal Degree, or equivalent, from an accredited institution. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply PROCEDURE FOR CANDIDACY. Send application letter, curriculum vitae, and contact information for a minimum of three references to: Office of the Provost and VP for Academic Affairs Chair, Search Committee Dean College of Extended Learning San Francisco State University 1600 Holloway Avenue, ADM 455 San Francisco, CA 94132-4111 Or send electronic applications to: dean_cel@sfsu.edu Application Deadline This position is open until filled. Review of applications and nominations will begin on December 4, 2019. Late applications will be accepted and evaluated until the position is filled. The University is an Equal Opportunity employer with a strong commitment to diversity and encourages applications from women, members of all ethnic groups, veterans, and people with disabilities. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Dean of College of Extended Learning Administrator Level This position is an Administrator IV in the California State University Management Personnel Plan (MPP), reporting to the Provost. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* College of Extended Learning (CEL) Time Base* Full-Time (1.0) Work Schedule* Work schedule to be arranged at time of hire. Anticipated Hiring Range* Salary and Benefits: The salary for this position lies within the Administrator IV range, and comes with a competitive benefits package. This is a CSU Management Personnel Plan (MPP) position. Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the university president. Additional Management Personnel Plan information can be found at the following website: http://www.calstate.edu/HRAdm/policies/mpp.shtml (link is external). Position Summary* The Dean of the College of Extended Learning is the chief academic, fiscal and administrative officer of the College and reports to the Provost and Vice President for Academic Affairs. The successful candidate is a person of vision with proven leadership skills to support and advance the University's mission in collaboration with University faculty, staff, and administrators, as well as community and industry partners. In this position, the Dean will: - Provide visionary leadership that produces strategic plans, actions, and results; - Develop and optimize a robust portfolio of academic and workforce development programs that responds to the needs of our local and global communities; - Partner with University units to design, develop and deliver programs and student support services in a variety of course formats and modalities; - Oversee sound, ethical and equitable fiscal management and allocation of resources; - Develop pathways for diverse populations of potential adult learners to access state-side programs; and - Build and expand strategic external and internal partnerships with community and industry partners to extend the College's reach, impact and relevance. Position Information Key Strategic Priorities To be successful, the Dean will be expected to address a set of key priorities, including: - Lead the development of a compelling and distinctive identity for the college, with a forward-focused vision that builds upon the unique values and characteristics of San Francisco; - Strategically lead the Center for Global Engagement and expand the portfolio of graduate and certificate programs to align with regional and global demand for professional skills and personal enrichment; - Provide leadership and advocacy to create and achieve strategic, budgetary and enrollment planning goals for the college; - Develop a robust recruitment pipeline to SF State, by strengthening external partnerships and creating innovative pathways to state-side programs; and - Develop scholarships and financial assistance programs to ensure greater access to educational opportunities for diverse adult learners who are qualified yet economically disadvantaged. Minimum Qualifications* - Social Justice: Demonstrated interest in administering, building or partnering with programs that serve a diverse student population in support of the University's mission and core values; - Communication: Evidence of excellent communication, mediation and facilitation skills and the ability to form and maintain productive relationships with academic, industry, community, and global partners; - Transformative Leadership: Demonstrated ability to lead staff and work collaboratively with University, community and industry partners to achieve a collective vision; - Administrative Leadership: Progressive levels of responsibility in Higher Education administration in the fields of Extended, Continuing, or Adult Education, with a proven track record of results. Five years of administrative experience as a dean, associate dean, department chair, or comparable position preferred; - Fiscal Management: Demonstrated expertise in managing a large budget, including strategic oversight and socially responsible stewardship of revenues and resources. Demonstrated experience in strategic planning and policy development; - Business Development: Demonstrated track record of establishing revenue-generating endeavors with organizations, agencies, industry and other partners. - Disciplinary Expertise: Demonstrated experience and expertise in Workforce Development, International Education, and Lifelong Learning; - Online Programs: Demonstrated success in developing and delivering online courses and programs in a variety of formats and modalities. Expertise in accreditation requirements and additional regulations related to online programs preferred; and - Education: Doctorate, Terminal Degree, or equivalent, from an accredited institution. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply PROCEDURE FOR CANDIDACY. Send application letter, curriculum vitae, and contact information for a minimum of three references to: Office of the Provost and VP for Academic Affairs Chair, Search Committee Dean College of Extended Learning San Francisco State University 1600 Holloway Avenue, ADM 455 San Francisco, CA 94132-4111 Or send electronic applications to: dean_cel@sfsu.edu Application Deadline This position is open until filled. Review of applications and nominations will begin on December 4, 2019. Late applications will be accepted and evaluated until the position is filled. The University is an Equal Opportunity employer with a strong commitment to diversity and encourages applications from women, members of all ethnic groups, veterans, and people with disabilities. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Program and Research Associate SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* College of Liberal and Creative Arts - Documentary Film (DocFilm) Institute Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.80) Work Schedule* Monday to Thursday: 8:30 a.m. - 5:30 p.m. Anticipated Hiring Range* $4,560.00 - $4,800.00 Per Month @ Part-Time (.80) $5,700.00 - $6,000.00 Per Month @ Full-Time Salary is commensurate with experience. Position Summary* The Program and Research Associate is responsible for acting as the production manager, AOC and web publishing supervisor for all Institute programs and projects which includes general paperwork, budgeting, scheduling, coordinating, planning and executing shoots, and post-production schedules as well as managing and creating content for web-based programs and applications. Incumbent also contributes to the overall operations of the Institute by providing support for all projects in the form of archiving information, managing data, prepping forms and documents as well as films for distribution. The Program and Research Associate helps to develop donor pipelines, corporate opportunities and secures contracts on behalf of the Institute. They work closely with students, faculty and staff to accomplish projects under the Institute's umbrella. Additionally, the incumbent is asked to produce and direct films and work-for-hire pieces through the institute as well as handle any administrative task that may need tending. The Program and Research Associate communicates with clients, attends meetings and contributes to the strategic thinking of the institute as needed. Additional duties may be assigned as needed. This position reports to the Director of The Documentary Film Institute (DocFilm). Position Information Production Management - Responsible for acting as the production manager for all DocFilm productions including budgets, scheduling, coordinating, planning and executing shoot and post-production schedules. - Directing/Producing DocFilm Projects produce and direct films and work-for-hire pieces through the institute as well as communicate with clients, attend meetings and contribute to strategic planning within the Institute as needed. Most of these tasks are done in the office with occasional on location production work. Web development/Publishing - Responsible for all web-based publications layout, copy editing and management of publication workflow. Maintains and manages social media platforms and content. Administrative/Operational Duties - Filing, managing data, preparing all forms (honoraria, travel reimbursements, direct payment requests) and documents as well as films for distribution. - Purchasing of small equipment and supplies as needed by DocFilm. - Managing communications and workflow of journal/conference submissions. Development - Participates and contributes to grants, donor development, corporate opportunities and other fund development strategies and campaigns. Other duties as assigned Minimum Qualifications* General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Master's Degree in a relevant field, Nonfiction film research interests, University Teaching Experience; Familiarity with LCA production resources and venues. Film/Video production skills, web-based skills, experience with emerging medias a plus. Experience managing student workers; collaborating with faculty and staff on events, films and projects. Ability to manage relationships with outside entities or agencies and manage sensitive information and situations. This position will also oversee day-to-day program or organizational unit operations and provide lead work direction to other professional or administrative staff, with accountability for results Computer Skills: Adobe Creative Suite, Premiere, Final Cut Pro, Wordpress, Squarespace, Basic Drupal, Social Media and blogging; superior organizational skills. Experience in documentary film producing and finance; ability to research and interpret local and national trends in documentary production and exhibition, including festivals and film series. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Description: Working Title Program and Research Associate SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* College of Liberal and Creative Arts - Documentary Film (DocFilm) Institute Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.80) Work Schedule* Monday to Thursday: 8:30 a.m. - 5:30 p.m. Anticipated Hiring Range* $4,560.00 - $4,800.00 Per Month @ Part-Time (.80) $5,700.00 - $6,000.00 Per Month @ Full-Time Salary is commensurate with experience. Position Summary* The Program and Research Associate is responsible for acting as the production manager, AOC and web publishing supervisor for all Institute programs and projects which includes general paperwork, budgeting, scheduling, coordinating, planning and executing shoots, and post-production schedules as well as managing and creating content for web-based programs and applications. Incumbent also contributes to the overall operations of the Institute by providing support for all projects in the form of archiving information, managing data, prepping forms and documents as well as films for distribution. The Program and Research Associate helps to develop donor pipelines, corporate opportunities and secures contracts on behalf of the Institute. They work closely with students, faculty and staff to accomplish projects under the Institute's umbrella. Additionally, the incumbent is asked to produce and direct films and work-for-hire pieces through the institute as well as handle any administrative task that may need tending. The Program and Research Associate communicates with clients, attends meetings and contributes to the strategic thinking of the institute as needed. Additional duties may be assigned as needed. This position reports to the Director of The Documentary Film Institute (DocFilm). Position Information Production Management - Responsible for acting as the production manager for all DocFilm productions including budgets, scheduling, coordinating, planning and executing shoot and post-production schedules. - Directing/Producing DocFilm Projects produce and direct films and work-for-hire pieces through the institute as well as communicate with clients, attend meetings and contribute to strategic planning within the Institute as needed. Most of these tasks are done in the office with occasional on location production work. Web development/Publishing - Responsible for all web-based publications layout, copy editing and management of publication workflow. Maintains and manages social media platforms and content. Administrative/Operational Duties - Filing, managing data, preparing all forms (honoraria, travel reimbursements, direct payment requests) and documents as well as films for distribution. - Purchasing of small equipment and supplies as needed by DocFilm. - Managing communications and workflow of journal/conference submissions. Development - Participates and contributes to grants, donor development, corporate opportunities and other fund development strategies and campaigns. Other duties as assigned Minimum Qualifications* General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Master's Degree in a relevant field, Nonfiction film research interests, University Teaching Experience; Familiarity with LCA production resources and venues. Film/Video production skills, web-based skills, experience with emerging medias a plus. Experience managing student workers; collaborating with faculty and staff on events, films and projects. Ability to manage relationships with outside entities or agencies and manage sensitive information and situations. This position will also oversee day-to-day program or organizational unit operations and provide lead work direction to other professional or administrative staff, with accountability for results Computer Skills: Adobe Creative Suite, Premiere, Final Cut Pro, Wordpress, Squarespace, Basic Drupal, Social Media and blogging; superior organizational skills. Experience in documentary film producing and finance; ability to research and interpret local and national trends in documentary production and exhibition, including festivals and film series. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensat
