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  • Assistant to the Dean (Administrative Support Coordinator II)

    San Diego, California 92182 United States San Diego State University Jul 04, 2025
    San Diego State University Employer:

    San Diego State University

    Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU." San Diego State University is a place of knowledge, experience and impact. It is one of the oldest institutions in California, with 400,000+ living alumni and many more friends in the community who have a stake in its future. At SDSU, diversity and excellence go hand-in-hand. The university celebrates diversity and inclusion, embracing a broad definition of diversity that includes people of every race, religion, gender, ethnicity, veterans, people with varying abilities, and members of the LGBTQ+ community. SDSU hires individuals with a commitment to working effectively with individuals from diverse backgrounds.

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    Job Description

    Position Summary

    Under the general supervision of the Dean, the Assistant to the Dean provides comprehensive administrative and operational support. This role ensures the smooth functioning of the Dean’s office by managing the Dean's calendar, overseeing special events, and serving as a liaison with internal and external stakeholders. The Assistant to the Dean plays a vital role in supporting the Dean’s leadership both within the University and in the broader community.

    Key Responsibilities
    • Administrative Operations & Event Support: Manage the Dean’s calendar, including scheduling meetings, travel, and appointments. Coordinate logistics for special events sponsored by the Dean, including commencement. Maintain records and manage office operations, ensuring efficient office management and smooth functioning.
    • Confidential Support & Liaison: Provide direct and confidential support to the Dean, including conducting research and analysis, and presenting information. Serve as the liaison between the Dean and internal units, faculty, staff, and external organizations. Act as the Dean’s representative in professional and community organizations.
    • Office Operations & Staff Coordination: Oversee the daily administrative operations of the Dean’s office, ensuring smooth office functioning. Coordinate coverage for the front office, managing staff and student workers to ensure adequate support and office efficiency.
    • Event Coordination & Special Projects: Coordinate logistics for special events, including commencement, recruitment, and alumni events. Support the Dean in planning and executing various College-wide events. Assist with special projects as assigned by the Dean to support office operations and strategic initiatives.

    Why Join Us?
    • Impactful Role: Support the Dean’s leadership and contribute to the College’s success by managing key administrative functions and relationships.
    • Event Planning: Gain hands-on experience coordinating major College events and serving as a liaison to external communities.
    • Administrative Expertise: Develop valuable skills in high-level administrative support, event coordination, and office management.
    • Collaborative Environment: Be part of a dynamic and supportive academic environment where your contributions make a direct impact on the success of the Dean’s office.

    Position Information
    • This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
    • This position is designated non-exempt under FLSA and is eligible for overtime compensation.
    • Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
    • The individual hired into this role will work on campus at SDSU in San Diego.

    Department Summary

    The College of Professional Studies and Fine Arts (PSFA) is one of eight instructional units of San Diego State University. The College is comprised of ten diverse departments and schools: the departments of Aerospace Studies, Military Science and Naval Science; the schools of Art, Design and Art History, Communication, Hospitality and Tourism Management, Journalism and Media Studies, Music and Dance, Public Affairs, and Theatre, Television and Film as well as ten research centers. The College is staffed by 47 positions comprised of administrative, clerical and technical staff in addition to over 100 tenured/tenure-track faculty and nearly 100 lecturers/graduate teaching associates serving approximately 5,000 majors.

    The Dean’s Office is responsible for the creation, implementation and continued support of the instructional, research, and development processes in the College.

    For more information regarding the College of Professional Studies and Fine Arts, click here .

    Education and Experience

    Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

    These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

    Key Qualifications
    • Proficiency in Microsoft Office Suite.
    • Experience with Google Office Productions: Mail, Calendar, Drive, Sheets, Docs.
    • Ability to work in a dynamic environment with multiple deadlines and handle stressful situations professionally and demonstrate extreme tact.
    • Ability to demonstrate a high degree of initiative and work independently.
    • High organizational skills.
    • Ability to plan large scale special events including dinner receptions, performances meetings/workshops, and other large-scale events.
    • Experience coordinating travel arrangements.
    • Experience providing high-level administrative support to a school/department chair/director, preferably at a professional studies and/or fine arts school preferred.
    • Experience working in an academic setting preferred.

    Compensation and Benefits

    Starting salary upon appointment is not expected to exceed $4,916 per month.

    Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

    San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

    CSU Classification Salary Range: $4,058 - $6,653 per month.

    SDSU Values

    At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

    Principles of Community

    At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

    SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

    Equal Opportunity and Excellence in Education and Employment

    All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

    SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

    Supplemental Information

    Apply by July 17, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

    The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

    A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

    SDSU is a smoke-free campus. For more information, please click here .

    Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at srfaulk@sdsu.edu .

    Advertised: Jul 03 2025 Pacific Daylight Time
    Applications close:
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