11 jobs found in san carlos

EXAMPLES OF ESSENTIAL FUNCTIONS: Responsible for negotiating, preparing and managing district lease, contracts and rental accounts with the objective of maximize return (including right of entry permits). Research and analyze locals rental rates for inclusion in agency leases. Develop policy and procedure for handling district real property assets; administers programs; monitors legislative changes; makes changes as needed to policies and procedures. Work to terminate leases to support agency capital projects schedules. Coordinate with legal staff in the prosecution of Unlawful Detainer and Trespass actions. Identifies Agency needs in rental tracking and accounting and helps enhance the Agencies’ property management and accounting data bases. Work to clear identified encroachments from agency property. Supervise Staff. Hire, mentor, and take appropriate corrective and/or disciplinary action.  Ensure EEO policies and procedures are followed. Participate in selection of staff.  Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance.    EXAMPLES OF DUTIES: Prepare and present reports and resolutions for approval of real property agreements for consideration by Boards of Directors. Assist in the management of lease portfolios; administers and enforces lease and contract compliance including rental payments/adjustments, insurance sufficiency and tenancy terminations. Assist in the implementation of Transit Oriented Development ("TOD") program, including analyzing and evaluating developer proposals and negotiation of land leases and development agreements. Coordinate with developers, local governmental agencies, and other real estate stakeholders.  Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.  Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm.  Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned.

EXAMPLES OF ESSENTIAL FUNCTIONS: Assist in the development and dissemination of strategic communications and messaging about projects, plans, programs to raise the District’s profile. Act as a liaison between the District and news media, pitching stories, researching and responding to inquiries. Plan, coordinate and conduct special events that publicize and promote the District’s projects, plans and programs through community events and press conferences. Reviews and edits Web copy for all District-related websites (SamTrans, Caltrain, and TA) as a member of the Copywriting Taskforce.   EXAMPLES OF DUTIES: Research, write and edit collateral materials, including fact sheets, annual reports, newsletters, brochures and news releases. Create innovative ways to communicate and interact with the public through District blog, podcast and social media. Research, write, and edit copy for the District’s three websites. Lead, plan, organize and coordinate special events, such as the annual Caltrain Holiday Train, Dr. Martin Luther King Jr. Celebration Train, groundbreakings, ribbon cuttings and other public events. Coordinate activities that build awareness and effectively promote the agency’s overall activities, policies, and goals. Attend or make presentations to community groups that may be at night and on weekends. Maintain distribution database lists. Provides on-call support for the Manager, Communications including some nights and weekends. Staff and coordinate at special events, make presentations to community groups, and interact with public at agency-hosted events. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.  Perform other duties as assigned.

EXAMPLES OF ESSENTIAL FUNCTIONS: Manage the development and implementation of and provide support for business applications, integrations, interfaces, and utilities. Collaborate with internal customers and consultants to define the business requirements, scope definition, and project timelines. Participate in new release feature and functionality reviews to provide ongoing technical guidance and support. Integrate business systems to optimize business solutions and provide technical support. Provide technical systems support for database administrators, analysts, and system support staff. Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.    EXAMPLES OF DUTIES: Manage enterprise resource planning Transit Application Systems, ERP systems, fare collection systems, inventory management systems, and scheduling systems. Develop workflows, integrations, custom code, custom queries, and custom reports.  Translate business requirements into design documents. Train internal users on IT business applications. Monitor user compliance to applicable guidelines. Perform technical feasibility and user-acceptance testing. Data analysis, troubleshooting, debugging and providing production support for Purchasing, eProcurement, HCM, FSCM, and Time & Labor modules. Perform security reviews for access as an Application Administrator. Coordinate with other departments on integrated applications as needed. Manage Technical Project from inception to completion. Perform all job duties and responsibilities in a safe manner to protect yourself, your fellow employees and the public from injury or harm.  Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned.

Examples of Essential Functions: Manage all phases of the procurement process in compliance with applicable local, state and federal laws, rules, regulations, and policies governing public agency purchasing (e.g. California Labor Code, Prevailing Wage, and California Contract Code). Review solicitation requirements for reasonableness, recommend contract type, determine appropriate procurement strategy, and method of compensation. Develop terms and conditions and solicitation provisions. Lead contract negotiations to achieve best overall value for the agency. Perform contract administration (e.g., administer contract amendments, prepare in-house memoranda, and correspond with vendors and legal staff).  Examples of Duties: Authorize award of contracts and approve purchases, contract amendments, and work directives consistent with District policy and procedures. Prepare and issue professional service agreement work directives. Negotiate and maintain rate agreements and any adjustments in mark-ups or indirect rates with consultants in coordination with project managers. Maintain contract records that includes print and website advertising, leading pre-bid/proposal meetings, lead site walk-throughs, respond to requests for approved equals, address questions and requests for clarification, conduct public bid openings, analyze bids received, determine responsiveness and responsibility of apparent low bidders, check references and perform cost/price analyses. Manage and perform contract activities using PeopleSoft. Develop contract language by collaborating with subject matter experts from such areas as Risk Management, Disadvantaged Business Enterprise (DBE), Labor Compliance, Project Management, Finance, Capital Grants, and Legal Counsel. Research and evaluate sole source procurement requests. Provide guidance to Project Managers on all aspects of the procurement solicitation and contracting process. This includes evaluating scope of work, identifying evaluation criteria, and developing timelines. Prepare written reports and contract award recommendations. Provide guidance and administration on a wide variety of contracts. Interface with government, and transit agencies. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm.  Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. Supervision: Works under the supervision of a Procurement Administrator III who monitors and evaluates performance, with input from the Director, Contracts and Procurement.

JOB SUMMARY :     The Manager, Traction Power Engineering reports to the Deputy Director, Systems Engineering and is responsible for the engineering and oversight aspects of the commuter rail Traction Power (TP) and Overhead Catenary Systems (OCS) for Peninsula Corridor Joint Powers Board (Caltrain).   EXAMPLES OF ESSENTIAL FUNCTIONS:   Responsible for configuration management of TP/OCS systems, their subsystems, and assets, along with any updates/changes to their configuration. Responsible for design development, design review, update and approval of Caltrain technical specifications and standards for assigned systems. Responsible for identity assigned systems assets and accountable for tracking asset conditions and developing asset refresh or replacement plans for assigned systems. Ensure proper interface management and integration of TP/OCS with internal and external systems and subsystems. Represents TP/OCS for System Integration activities for all Caltrain projects. Represents TP/OCS Engineering for all Caltrain projects, to stakeholders, and other Caltrain matters including providing recommendations and solutions for TP / OCS Systems. Ensure that TP/OCS systems are compliant with California Public Commissioning Utility Commission (CPUC) requirements, local and national codes, and Caltrain standards across different projects. Responsible for all documentation of assigned systems, including the signal book of plans, test plans/procedures, cutover plans, and as-built. Ensure the delivery of the assigned tasks on time, on budget, and compliant with Caltrain standards. Responsible for the development of asset maintenance plans for assigned assets. Understands and integrates applicable AREMA, AAR, MIL, and IEEE standards, etc. Supervise staff.  Hire, mentor, and take appropriate corrective and/or disciplinary action.  Ensure EEO policies and procedures are followed. Participate in selection of staff.  Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance.   EXAMPLES OF DUTIES:   Develop test procedures and engineering work packages. Coordinate all TP / OCS design, installation, testing, and cutover requirements to ensure compliance with regulations and Caltrain Standards. Develop engineering cost estimates related to TP / OCS. Review configuration changes for assigned assets, Systems, and Subsystems. Assist with technical oversight of TP / OCS system operations, perform advanced troubleshooting, system usage, and performance analyses. Develop and update TP / OCS engineering standards, policies, and procedures.  Act as liaison on TP / OCS matters with internal (operations) and external stakeholders and agencies such as California Public Utilities Commission, the Federal Railroad Administration, Cities, and other parties as required. Identify and resolve TP / OCS engineering and technical issues. Provide prompt support to Caltrain operations and other engineering teams for matters related to TP / OCS Review operating manuals and procedures developed by various system providers or vendors. Develop spare part lists and part specifications for TP/OCS. Manage implementation of TP / OCS hardware and software upgrades/updates and associated test plans without interfering with Railroad Operations. Perform design reviews for Caltrain and regulatory compliance, constructability, and cost-effectiveness. Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm.  Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned.

EXAMPLES OF ESSENTIAL FUNCTIONS:   Manage the scope, schedule, and budget of Caltrain capital systems projects. Responsible for the whole project lifecycle from planning, design, procurement, construction, integration, commissioning, and closeout.   Develop and maintain the project execution plan for assigned projects. Work closely with the assigned project engineer(s) to ensure that all deliverables are compliant with Caltrain standards. Acts as liaison with internal and external stakeholders for assigned projects. Provide oversight and directives for Consultants, Resident Engineer, and Construction Management Staff throughout the project. Manage assigned projects and support Senior Project Managers and Program Managers as needed. Support and embrace the Asset Management process in the organization. Manage coordination and communications with all involved parties, including internal and external stakeholders, other agency departments, senior management, consultants, and contractors.  Collaborate with key stakeholders and builds consensus. Investigate, negotiate, and resolve project issues. Identify the root cause of problems and present appropriate solutions. EXAMPLES OF DUTIES:   Represent assigned Caltrain projects at meetings, including monthly internal project reviews. Perform the following project management duties; develop the scope of work, prepare and review cost estimates; monitor and produce status reports, schedules, and budgets; monitor work in progress; approve, negotiate and execute, funding agreements and consultant contracts, authorize contract payments per contract. Prepare staff reports and presentations for Management, the Board of Directors, and other stakeholders on assigned projects Negotiate and resolve project issues. Work closely with the assigned project engineer(s) to ensure all deliverables are compliant with Caltrain standards Work collaboratively with key stakeholders to represent Caltrain for assigned projects.    Perform all job duties and responsibilities safely to protect oneself, fellow employees, and the public from injury or harm.  Promote safety awareness and follow safety procedures to reduce or eliminate accidents. Perform other duties as assigned   SUPERVISION : Works under the general direction of the Director, Capital Program Delivery's supervision or her/his designee who establishes goals, objectives and evaluates performance.  

EXAMPLES OF ESSENTIAL FUNCTIONS: • Support the track and structures engineering tasks for design/construction of Caltrain Capital and SOGR projects, and planning of moderate to large Grade Separation projects. • Assist with the development of the annual, short-term, and long-term Caltrain track engineering and maintenance plans. • Ensure third-party designs that impact the Right of Way (ROW) are in compliance with Caltrain Engineering Design Criteria and Standards. • Ensures railroad track complies with FRA, Caltrain Engineering Standards, including Positive Train Control (PTC), and are in a state of good repair, and all construction activities follow return-to-service requirements. • Independently performs all the tasks necessary to complete primary design elements for track engineering works. EXAMPLES OF DUTIES: • Prepare calculations, plans, and specifications to support track design and analysis using relevant design criteria, codes and standards for new and rehabilitation type projects. • Assist with review drawings, construction cost estimates, specifications, technical reports and other contract documents. • Provide technical guidance to Project Manager(s) and other projects as required by responding to RFI, construction submittal and site specific work plan. • Perform site inspections during construction and maintenance projects to determine if they are within tolerance levels established by the Federal Railroad Administration (FRA) and other applicable regulations. • Develop solutions and provide technical input for design optimization for cost effectiveness, risk management challenges, and constructability improvements for capital and maintenance projects. • Review with design of track alignment geometrics and special track work. • Update railroad track-related engineering standards. • Conduct project meetings and field meetings with internal and third party personnel. • Provide 24/7 on-call construction and maintenance support. • Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. • Perform other duties as assigned.

Responsible for overall management of scope, schedule, budget and quality of assigned capital projects from initiation to closeout. Manage projects through design, procurement and construction. Manage consultant and in-house staff in formal design reviews of bridges, track and structures projects. Manage coordination and communications with all involved parties. Collaborate and build consensus. Respond to others and seek to understand by asking questions and active listening.  Represent JPB at Board, Commission, Council, and Community Meetings. 

Develop effective relationships within the organization to have influence and impact the recruiting process and hiring.  Coordinate with San Mateo County Transit District (District) Human Resources Department (HR) to ensure that recruitment strategies and programs are being implemented in a timely and effective manner in service to Caltrain.  Administer the onboarding process for all new Rail employees. Administer Rail training activities, including identifying training needs, arranging for internal/external training facilitators, working with trainer to ensure the Caltrain’s needs and expectations are addressed. Oversee the administration of the Office of Chief of Staff, Rail including performance management, position management, and document control processes to ensure compliance with established District policies and procedures. Liaise and respond to internal and external stakeholders on Rail related program management and processes. May supervise staff.  Hire, mentor and take appropriate corrective and/or disciplinary action.  Ensure EEO policies and procedures are followed. Participate in selection, coordinate staff training and professional development, objectives, monitor and evaluate employee performance.

EXAMPLES OF ESSENTIAL FUNCTIONS: Responsible for the overall management of scope, schedule, budget and quality of assigned large complex capital projects through all phases of project development (e.g. planning, environmental, design, procurement and construction)  Assign and manage the work of a team of consultant and SMCTA project managers in support of the delivery of capital projects. Support the development and implementation of the SMCTA Highway Program and prepare staff reports and make recommendation for funding before the SMCTA Board.   Manage tracking and reporting for capital projects, including program progress and financial status.  Acts as liaison with Internal/External stakeholders for assigned SMCTA capital projects.  Supervise staff.  Hire, mentor and take appropriate corrective and/or disciplinary action.  Ensure EEO and affirmative action policies and procedures are followed. Participate in selection, coordinates staff training and professional development, Established performance objectives, monitor and evaluate employee performance.   EXAMPLES OF DUTIES : Provide oversight of capital projects that are SMCTA funded and locally administered. Represent assigned SMCTA projects at meetings, including monthly internal project reviews. Develop work directive proposal requests that include scope of work and independent cost estimates to solicit consultant proposals.   Review cost estimates, monitor project schedules and budgets, monitor work in progress, approve, authorize, negotiate and execute contract changes, consultant invoices and process payments. Investigate, negotiate and resolve project issues. Conduct peer review various project planning, environmental and design documents. Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.  Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm.  Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned.   SUPERVISION :  Works under the general supervision of the Deputy Director, Transportation Authority Program, who establishes goals and objectives, monitors and evaluates performance.  

EXAMPLES OF ESSENTIAL FUNCTIONS: •Assist in the development of planning bus services design/planning throughout the San Mateo County. •Assist in the development of policies, procedures, and projects including transit and transportation studies. (Including preparation of planning transit documents, analyses, and related initiatives). •Maintain the departmental Geographic Information System (GIS) and HASTUS database for transportation related projects/activities. •Coordinate planning meetings to discuss project schedule, budget, and related activities with internal and external stakeholders. •Prepared and present agency planning initiatives at meetings both internally and externally including presenting goals and objectives of planning projects. •Provide analytic research on new funding opportunities for transit related initiatives. EXAMPLES OF DUTIES: •Prepare, review and analyze bus service and performance; make improvement recommendations on existing services/schedules based on statistical data using reporting generation software. •Audit bus plan changes for compliance with SamTrans Title VI programs. •Develop schedule timetables for regular revenue service, construction, and special events; coordinate special event transportation request based on passenger count, cost and revenue projections. •Communicate and educate stakeholders on changes in policies and practices within the organization; make recommendations to modify service or driver runs to improve quality based on results of consumer complaints and auditing findings. •Evaluate project scopes, schedules and budgets. Coordinate selection and performance of consultant contract services for technical support •Assist with stakeholder review and coordination of public outreach for planning activities and initiatives •Assist with preparation of reports and other communication to senior staff, board members, and outside agencies and committees. •Coordinate with grants department as they develop grant applications. •Perform all job duties and responsibilities in a safe manner to protect yourself, your fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. •Perform other duties as assigned.