City of Murrieta, CA
Murrieta, California, United States
Description and Essential Functions THE POSITION The City of Murrieta is accepting applications for the position of Public Information Officer to fill a vacancy in the City Manager's Office. The ideal candidate will be a creative, proactive, and strategic professional responsible for executing comprehensive communications and managing the City's public relations. Highly qualified candidates will have a reputation of ensuring accuracy of information and quality in presentation. The ideal candidate will have outstanding communication skills, both written and verbal, as well as experience in presenting to a variety of groups. DEFINITION Under general direction, manages, plans, and executes information dissemination, public relations activities, website and municipal cable television channel content, media relations and general communication regarding events, operations, and programs of the City; and performs related work as assigned. SUPERVISION RECEIVED AND EXERCISED Receives administrative and general direction from the City Manager. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is a management classification that oversees a broad range of responsibilities for public relations and communication related to City services and activities. Incumbents serve as a centralized source of public and community information for dissemination to employees, businesses, community groups, the public and the media. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities. Incumbents serve as a professional-level resource for organizational, operational analyses, and studies. Performance of the work requires the use of considerable independent judgement, initiative, and discretion within broad guidelines. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Oversees and participates in the full range of public relations and communication activities; determines need for informational and promotional materials and the most effective way to disseminate information to target audiences. Serves as a key spokesperson and representative for the City Manager and City Council, answering inquiries from the community, media, organizations, etc. Manages all of the City's media relations; implements and updates a strategic communication plan to effectively support the City's image and deliver key messages. Conducts special projects or be assigned to assist departments at City Manager's request. Maintains regular media contacts and keeps them informed of issues and events of importance to the City and citizens. Researches, prepares, edits, and disseminates public information, news releases, promotional flyers, newsletters, brochures, press kits, and electronic newsletter. Advises City Council Members and City management on appropriate and effective ways to convey City messages and provides information on programs and activities. May direct legislative advocacy efforts at the state and federal levels and monitors their implementation; develops advocacy positions and analyzes the impact of legislation in relation to the City's interests. May coordinate and assist with the preparation of and respond to correspondence received by the City Council. Creatively designs, writes, and prepares layout for the City newsletter, marketing materials, and City website. Provides public relations by working with and providing outreach to schools, non-profit organizations, citizens, and community groups. Analyzes programs and the needs of residents, now and in the future, using a variety of methods, including surveys and community participation. Develops and directs convenient, accessible, and cost-effective information services and resources to meet the changing needs of the community. Sets and maintains customer service standards; solicits and responds to customer concerns; responds to and resolves difficult and sensitive citizen inquiries and complaints; follows-up with department staff to ensure prompt resolution. Develops, recommends and administers policies and procedures. Attends and participates in professional group meetings; represents the City in professional organizations and regional networks. Stays abreast of new trends and innovations in the field of community relations, including operations and technology; evaluates the impact of new developments and recommends improvements to existing programs and procedures. Monitors City social media feeds and responds as appropriate. May act as an event manager for City events such as the Mayor's State of the City address, park dedications, photo opportunities, and groundbreaking ceremonies. May participate on a variety of boards, commissions, committees, and teams; reviews and prepares public presentations at City Council and other public meetings. Performs other duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Required: Equivalent to a bachelor's degree from an accredited college or university with major coursework inpublic administration, business administration, journalism, communications, marketing, public relations or a related field. Five (5) years of responsible public information, marketing, and public relations experience. Public relations experienceworking for a government agency preferred. LICENSES AND CERTIFICATIONS Possession of, or ability to obtain and maintain, a valid California Driver's License or other means that would allow for the ability to visit various City and meeting sites. SPECIAL REQUIREMENTS Work a varying schedule including weekdays, weekends, evenings, and special events. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles of communication. Principles, practices, and procedures of public administration in a municipal setting, including functions, authority, and responsibilities of an elected City Council. Municipal organization and programs, local government relationships, and community relations. Methods and techniques of developing administrative reports, business correspondence, speeches, presentations, and policy development. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, and City staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Graphic design principles and related software. ABILITY TO Act as spokesperson for the City during media interviews, presentations, and public speaking engagements. Create appropriate messages to develop and implement positive public relations and informational programs. Develop a communication strategic plan to meet future City needs/services. Effectively represent the City in meetings with other governmental agencies, citizens, contractors, vendors, various businesses, as well as professional, regulatory, and legislative organizations. Establish and maintain good working relationship with media representatives, community organizations, staff, and volunteers. Prepare clear and concise reports, correspondence, and other written materials; present reports at City Council meetings. Compose news releases and feature articles; develop brochures, pamphlets, advertisements, and marketing materials. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Handle confidential matters with discretion. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks; including graphic design software. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with e community at-large, the City Council, public officials, boards, agencies, citizen groups, and those contacted in the course of work. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle or possess other means that allow for the ability to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991, and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. Closing Date/Time: 3/31/2019 11:59 PM Pacific
Description and Essential Functions THE POSITION The City of Murrieta is accepting applications for the position of Public Information Officer to fill a vacancy in the City Manager's Office. The ideal candidate will be a creative, proactive, and strategic professional responsible for executing comprehensive communications and managing the City's public relations. Highly qualified candidates will have a reputation of ensuring accuracy of information and quality in presentation. The ideal candidate will have outstanding communication skills, both written and verbal, as well as experience in presenting to a variety of groups. DEFINITION Under general direction, manages, plans, and executes information dissemination, public relations activities, website and municipal cable television channel content, media relations and general communication regarding events, operations, and programs of the City; and performs related work as assigned. SUPERVISION RECEIVED AND EXERCISED Receives administrative and general direction from the City Manager. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is a management classification that oversees a broad range of responsibilities for public relations and communication related to City services and activities. Incumbents serve as a centralized source of public and community information for dissemination to employees, businesses, community groups, the public and the media. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities. Incumbents serve as a professional-level resource for organizational, operational analyses, and studies. Performance of the work requires the use of considerable independent judgement, initiative, and discretion within broad guidelines. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Oversees and participates in the full range of public relations and communication activities; determines need for informational and promotional materials and the most effective way to disseminate information to target audiences. Serves as a key spokesperson and representative for the City Manager and City Council, answering inquiries from the community, media, organizations, etc. Manages all of the City's media relations; implements and updates a strategic communication plan to effectively support the City's image and deliver key messages. Conducts special projects or be assigned to assist departments at City Manager's request. Maintains regular media contacts and keeps them informed of issues and events of importance to the City and citizens. Researches, prepares, edits, and disseminates public information, news releases, promotional flyers, newsletters, brochures, press kits, and electronic newsletter. Advises City Council Members and City management on appropriate and effective ways to convey City messages and provides information on programs and activities. May direct legislative advocacy efforts at the state and federal levels and monitors their implementation; develops advocacy positions and analyzes the impact of legislation in relation to the City's interests. May coordinate and assist with the preparation of and respond to correspondence received by the City Council. Creatively designs, writes, and prepares layout for the City newsletter, marketing materials, and City website. Provides public relations by working with and providing outreach to schools, non-profit organizations, citizens, and community groups. Analyzes programs and the needs of residents, now and in the future, using a variety of methods, including surveys and community participation. Develops and directs convenient, accessible, and cost-effective information services and resources to meet the changing needs of the community. Sets and maintains customer service standards; solicits and responds to customer concerns; responds to and resolves difficult and sensitive citizen inquiries and complaints; follows-up with department staff to ensure prompt resolution. Develops, recommends and administers policies and procedures. Attends and participates in professional group meetings; represents the City in professional organizations and regional networks. Stays abreast of new trends and innovations in the field of community relations, including operations and technology; evaluates the impact of new developments and recommends improvements to existing programs and procedures. Monitors City social media feeds and responds as appropriate. May act as an event manager for City events such as the Mayor's State of the City address, park dedications, photo opportunities, and groundbreaking ceremonies. May participate on a variety of boards, commissions, committees, and teams; reviews and prepares public presentations at City Council and other public meetings. Performs other duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Required: Equivalent to a bachelor's degree from an accredited college or university with major coursework inpublic administration, business administration, journalism, communications, marketing, public relations or a related field. Five (5) years of responsible public information, marketing, and public relations experience. Public relations experienceworking for a government agency preferred. LICENSES AND CERTIFICATIONS Possession of, or ability to obtain and maintain, a valid California Driver's License or other means that would allow for the ability to visit various City and meeting sites. SPECIAL REQUIREMENTS Work a varying schedule including weekdays, weekends, evenings, and special events. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles of communication. Principles, practices, and procedures of public administration in a municipal setting, including functions, authority, and responsibilities of an elected City Council. Municipal organization and programs, local government relationships, and community relations. Methods and techniques of developing administrative reports, business correspondence, speeches, presentations, and policy development. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, and City staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Graphic design principles and related software. ABILITY TO Act as spokesperson for the City during media interviews, presentations, and public speaking engagements. Create appropriate messages to develop and implement positive public relations and informational programs. Develop a communication strategic plan to meet future City needs/services. Effectively represent the City in meetings with other governmental agencies, citizens, contractors, vendors, various businesses, as well as professional, regulatory, and legislative organizations. Establish and maintain good working relationship with media representatives, community organizations, staff, and volunteers. Prepare clear and concise reports, correspondence, and other written materials; present reports at City Council meetings. Compose news releases and feature articles; develop brochures, pamphlets, advertisements, and marketing materials. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Handle confidential matters with discretion. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks; including graphic design software. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with e community at-large, the City Council, public officials, boards, agencies, citizen groups, and those contacted in the course of work. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle or possess other means that allow for the ability to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991, and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. Closing Date/Time: 3/31/2019 11:59 PM Pacific
City of Murrieta, CA
Murrieta, California, United States
Description and Essential Functions PROPOSED HOURLY RANGE: $23.44 - $28.78 **PENDING CITY COUNCIL APPROVAL** DEFINITION Under direction, performs specialized and difficult technical accounting duties in connection with the preparation, review, and processing of payroll records and documents in a centralized payroll system; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned management and supervisory staff. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is the fully qualified advanced journey-level classification in the technical accounting series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the payroll unit. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Prepares and processes payroll, makes electronic transfers for direct deposits, and ensures checks are accurate and completed as scheduled. Coordinates payroll activities with other City departments and divisions. Answers questions and advises on procedures in payroll transactions. Identifies and resolves problems and inconsistencies, determining corrective entries involved in maintaining payroll controls. Receives, reviews, verifies and processes payroll records, documents and other related material. Reviews related payroll items for completeness, accuracy and compliance with City and departmental policies and procedures, Memorandum of Understanding (M.O.U.), state and federal laws and other regulations. Maintains records for various employee payroll deductions and leave reports. Processes periodic billings for services such as association and union dues, attachments and other wage claims against employees. Interprets payroll impact as related to proposed operational changes and Memorandum of Understanding (M.O.U.) language related to payroll. Releases payroll information to legally authorized agencies and City employees. Prepares correspondence, reports, forms and other financial documents. Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports. Verifies, posts and records a variety of financial transactions. Prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports. Generates reports by computer and balances them appropriately. Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned. Utilizes various computer software to carry out assigned payroll duties. Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items. Assists supervisor(s) with special projects as required. Observes and complies with City and mandated safety rules, regulations, and protocols. Prepares W-2 forms and electronic file for submission and reporting. Performs other duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Required: Equivalent to an associate's degree with major coursework in finance or accounting. Three (3) years of technical accounting experience in the preparation, review, and processing of payroll records and documents in a centralized payroll. Highly Desired: Experience working within a public sector agency. Experience with CentralSquare OneSolution. Experience interpreting MOU and collective bargaining agreements. Experience in customer service. LICENSES AND CERTIFICATIONS None. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Payroll and deductions policies, practices and procedures. Federal and state payroll tax laws and regulations. Garnishment and employment verification practices and procedures. Principles and practices of data collection and report preparation. Principles and procedures of financial record keeping and reporting. Principles and practices of budget development and implementation. Methods and techniques of coding, verifying, balancing, and reconciling accounting records. Business arithmetic and basic financial and statistical techniques. Record-keeping principles and procedures. City and mandated safety rules, regulations, and protocols. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. California Public Employees' Retirement System (CalPERS) rules and regulations. ABILITY TO Prepare and review payroll documents, reports, statements, and correspondence accurately. Provide technical direction and assist other employees in a timely manner. Maintain accurate and current financial records. Prepare clear and concise reports. Make thorough and accurate arithmetic, financial, and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions. Organize own work, set priorities, and meet critical time deadlines. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and copy of your degree must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991 and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. Closing Date/Time: 3/24/2019 11:59 PM Pacific
Description and Essential Functions PROPOSED HOURLY RANGE: $23.44 - $28.78 **PENDING CITY COUNCIL APPROVAL** DEFINITION Under direction, performs specialized and difficult technical accounting duties in connection with the preparation, review, and processing of payroll records and documents in a centralized payroll system; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned management and supervisory staff. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is the fully qualified advanced journey-level classification in the technical accounting series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the payroll unit. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Prepares and processes payroll, makes electronic transfers for direct deposits, and ensures checks are accurate and completed as scheduled. Coordinates payroll activities with other City departments and divisions. Answers questions and advises on procedures in payroll transactions. Identifies and resolves problems and inconsistencies, determining corrective entries involved in maintaining payroll controls. Receives, reviews, verifies and processes payroll records, documents and other related material. Reviews related payroll items for completeness, accuracy and compliance with City and departmental policies and procedures, Memorandum of Understanding (M.O.U.), state and federal laws and other regulations. Maintains records for various employee payroll deductions and leave reports. Processes periodic billings for services such as association and union dues, attachments and other wage claims against employees. Interprets payroll impact as related to proposed operational changes and Memorandum of Understanding (M.O.U.) language related to payroll. Releases payroll information to legally authorized agencies and City employees. Prepares correspondence, reports, forms and other financial documents. Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports. Verifies, posts and records a variety of financial transactions. Prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports. Generates reports by computer and balances them appropriately. Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned. Utilizes various computer software to carry out assigned payroll duties. Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items. Assists supervisor(s) with special projects as required. Observes and complies with City and mandated safety rules, regulations, and protocols. Prepares W-2 forms and electronic file for submission and reporting. Performs other duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Required: Equivalent to an associate's degree with major coursework in finance or accounting. Three (3) years of technical accounting experience in the preparation, review, and processing of payroll records and documents in a centralized payroll. Highly Desired: Experience working within a public sector agency. Experience with CentralSquare OneSolution. Experience interpreting MOU and collective bargaining agreements. Experience in customer service. LICENSES AND CERTIFICATIONS None. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Payroll and deductions policies, practices and procedures. Federal and state payroll tax laws and regulations. Garnishment and employment verification practices and procedures. Principles and practices of data collection and report preparation. Principles and procedures of financial record keeping and reporting. Principles and practices of budget development and implementation. Methods and techniques of coding, verifying, balancing, and reconciling accounting records. Business arithmetic and basic financial and statistical techniques. Record-keeping principles and procedures. City and mandated safety rules, regulations, and protocols. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. California Public Employees' Retirement System (CalPERS) rules and regulations. ABILITY TO Prepare and review payroll documents, reports, statements, and correspondence accurately. Provide technical direction and assist other employees in a timely manner. Maintain accurate and current financial records. Prepare clear and concise reports. Make thorough and accurate arithmetic, financial, and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions. Organize own work, set priorities, and meet critical time deadlines. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and copy of your degree must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991 and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. Closing Date/Time: 3/24/2019 11:59 PM Pacific
City of Murrieta, CA
Murrieta, California, United States
Description and Essential Functions UPDATE: Open until the needs of the City have been met. Applicants are encouraged to apply immediately. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991, and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. DEFINITION Under direction performs a diverse range of professional engineering duties in support of an assigned program area which may include, but is not limited to capital improvement projects, development services, and public works infrastructure; prepares and/or participates in the preparation and review of preliminary and final engineering plans, cost estimates, cost analysis studies, specifications and schedules; oversees and coordinates the National Pollutant Discharge Elimination System (NPDES) activities; provides technical support to management in assigned engineering program area; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This journey level classification is responsible for providing professional support in an assigned engineering program area, working independently and exercising judgment. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so that qualified employees can perform the essential functions of the job. Performs a diverse range of professional engineering duties in an assigned program area which may include, but is not limited to, capital improvement projects, development services, and public works infrastructure. Prepares and/or participates in the preparation and review of preliminary and final engineering plans, cost estimates, cost analysis studies, specifications and schedules for public works projects; plans include, but are not limited to, demolition, grading, street improvement, storm drains, traffic control, erosion control and irrigation. Prepares and administers contracts for engineering services; determines scope of projects; prepares requests for proposals; conducts pre-bid and pre-construction conferences; provides input into the selection process; and directs the work of contracted service providers. Serves as project manager on assigned projects; analyzes and resolves design and engineering issues; settles disputes and issues with inspectors, engineers and contractors; conducts negotiations for change orders; prepares contract modifications for change orders; coordinates relocation/adjustments of existing utilities for projects. Performs a variety of engineering calculations on assigned projects. Oversees inspections of civil infrastructure such as roads, water and sewer and storm drains, subdivisions and grading; may direct and coordinate the work of inspection personnel. Oversees and coordinates theNPDESactivities and operations including but not limited to, preparation of the Water Quality Improvement Plan (WQIP), implementing the Jurisdictional Runoff Management Plan (JRMP), performing semiannual outfall screenings, and completing the Transitional Monitoring and Assessment Program Annual Report. Attends weekly and monthly WQIP meetings; provides input and reviews submittals to the Regional Board; identifies and recommends City strategies to achieve WQIP goals; develops and coordinates programs to implement identified strategies for new permit cycle. Maintains, coordinates and enforces JRMP's Illicit Discharge Detection and Elimination program which includes maintaining the Municipal Separate Storm Sewer System (MS4) for existing residential, construction, commercial and industrial inventory database; completes residential, commercial and industrial inspections, and prepares the JRMP Annual Report. Reviews subdivision and improvement plans, parcel maps, road and grading plans, and related maps and specifications for accuracy and conformance to established engineering practices and mandated regulations; approves legal descriptions and plats. Reviews and conditions development applications; responds to enquiries and meets with applicants and consultants with respect to entitlement and design issues; coordinates application review and conditioning with other departments such as traffic engineering; participates in design review committee meetings with other departments to identify, consider and resolve issues. Conducts a plan check on Preliminary Water Quality Management Plans; meets with applicants and engineers to discuss water quality solutions. Participates in Planning Commission and Director Hearings; responds to questions from the Commissioners and public speakers as they relate to engineering issues and conditions. Meets with contractors, engineers, developers, architects, a variety of outside agencies, and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements. Provides information to the public and resolves questions and complaints regarding the interpretation and application of relevant codes, rules and regulations relating to traffic and construction. Observes and complies with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Required: Equivalent to a bachelor's degree from an accredited college or university with major coursework in civil engineering or a closely related field. Three (3) years of progressively responsible professional experience in civil engineering. LICENSES AND CERTIFICATIONS Possession of a valid certificate as a Professional Civil Engineer in the state of California. Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of civil engineering as applied to the planning, design, cost estimating, construction, installation, and inspection of a wide variety of municipal facilities. Methods, materials, and techniques used in the construction of public works projects, including water, storm water, street, and traffic systems design. Methods and techniques of conducting comprehensive inspections on infrastructure projects. Principles and practices of capital improvement program budgeting, cost estimation, funding, project management, and contract administration. Principles and practices of checking engineering plan designs, and conditioning applications for compliance with permitting requirements. Home building and entitlement processes. Plan check processes which expedite the permit and construction timelines. Water quality management plans and requirements. Methods and techniques of preparing engineering calculations and cost estimates. Applicable Federal, State, and local laws, regulatory codes, and procedures relevant to assigned area of responsibility. Principles and practices of environmental impact assessment and related regulatory processes for assigned projects. Contract management practices in a public agency setting. Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. Principles of advanced mathematics and their application to engineering work. General principles of risk management related to engineering project design and construction. Recent and on-going developments, current literature, and sources of information related to the engineering, development and construction fields. Record keeping principles and procedures. City and mandated safety rules, regulations, and protocols. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, regulatory, and legislative organizations. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. ABILITY TO Perform a variety of professional engineering duties in support of the City's capital improvement and development programs. Manage capital improvement projects from the planning through the construction phases including compliance with project specifications, quality, timeline and budget. Oversee and coordinate the work of contracted service providers. Prepare and/or review a diverse range of documents including engineering and construction plans, specifications, legal descriptions, and related materials. Oversee and/or conduct comprehensive construction project inspections. Review and condition a diverse range of development applications. Prepare clear and concise reports, correspondence, technical specifications, and other written materials. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals. Establish and maintain a variety of filing, record keeping, and tracking systems. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS When working within an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. When working in the field environment, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds. ENVIRONMENTAL CONDITIONS Employees work primarily in an office environment with moderate noise levels and controlled temperature conditions, and periodically work in a field environment where they are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.murrietaca.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. Closing Date/Time: Continuous
Description and Essential Functions UPDATE: Open until the needs of the City have been met. Applicants are encouraged to apply immediately. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991, and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. DEFINITION Under direction performs a diverse range of professional engineering duties in support of an assigned program area which may include, but is not limited to capital improvement projects, development services, and public works infrastructure; prepares and/or participates in the preparation and review of preliminary and final engineering plans, cost estimates, cost analysis studies, specifications and schedules; oversees and coordinates the National Pollutant Discharge Elimination System (NPDES) activities; provides technical support to management in assigned engineering program area; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This journey level classification is responsible for providing professional support in an assigned engineering program area, working independently and exercising judgment. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so that qualified employees can perform the essential functions of the job. Performs a diverse range of professional engineering duties in an assigned program area which may include, but is not limited to, capital improvement projects, development services, and public works infrastructure. Prepares and/or participates in the preparation and review of preliminary and final engineering plans, cost estimates, cost analysis studies, specifications and schedules for public works projects; plans include, but are not limited to, demolition, grading, street improvement, storm drains, traffic control, erosion control and irrigation. Prepares and administers contracts for engineering services; determines scope of projects; prepares requests for proposals; conducts pre-bid and pre-construction conferences; provides input into the selection process; and directs the work of contracted service providers. Serves as project manager on assigned projects; analyzes and resolves design and engineering issues; settles disputes and issues with inspectors, engineers and contractors; conducts negotiations for change orders; prepares contract modifications for change orders; coordinates relocation/adjustments of existing utilities for projects. Performs a variety of engineering calculations on assigned projects. Oversees inspections of civil infrastructure such as roads, water and sewer and storm drains, subdivisions and grading; may direct and coordinate the work of inspection personnel. Oversees and coordinates theNPDESactivities and operations including but not limited to, preparation of the Water Quality Improvement Plan (WQIP), implementing the Jurisdictional Runoff Management Plan (JRMP), performing semiannual outfall screenings, and completing the Transitional Monitoring and Assessment Program Annual Report. Attends weekly and monthly WQIP meetings; provides input and reviews submittals to the Regional Board; identifies and recommends City strategies to achieve WQIP goals; develops and coordinates programs to implement identified strategies for new permit cycle. Maintains, coordinates and enforces JRMP's Illicit Discharge Detection and Elimination program which includes maintaining the Municipal Separate Storm Sewer System (MS4) for existing residential, construction, commercial and industrial inventory database; completes residential, commercial and industrial inspections, and prepares the JRMP Annual Report. Reviews subdivision and improvement plans, parcel maps, road and grading plans, and related maps and specifications for accuracy and conformance to established engineering practices and mandated regulations; approves legal descriptions and plats. Reviews and conditions development applications; responds to enquiries and meets with applicants and consultants with respect to entitlement and design issues; coordinates application review and conditioning with other departments such as traffic engineering; participates in design review committee meetings with other departments to identify, consider and resolve issues. Conducts a plan check on Preliminary Water Quality Management Plans; meets with applicants and engineers to discuss water quality solutions. Participates in Planning Commission and Director Hearings; responds to questions from the Commissioners and public speakers as they relate to engineering issues and conditions. Meets with contractors, engineers, developers, architects, a variety of outside agencies, and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements. Provides information to the public and resolves questions and complaints regarding the interpretation and application of relevant codes, rules and regulations relating to traffic and construction. Observes and complies with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Required: Equivalent to a bachelor's degree from an accredited college or university with major coursework in civil engineering or a closely related field. Three (3) years of progressively responsible professional experience in civil engineering. LICENSES AND CERTIFICATIONS Possession of a valid certificate as a Professional Civil Engineer in the state of California. Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of civil engineering as applied to the planning, design, cost estimating, construction, installation, and inspection of a wide variety of municipal facilities. Methods, materials, and techniques used in the construction of public works projects, including water, storm water, street, and traffic systems design. Methods and techniques of conducting comprehensive inspections on infrastructure projects. Principles and practices of capital improvement program budgeting, cost estimation, funding, project management, and contract administration. Principles and practices of checking engineering plan designs, and conditioning applications for compliance with permitting requirements. Home building and entitlement processes. Plan check processes which expedite the permit and construction timelines. Water quality management plans and requirements. Methods and techniques of preparing engineering calculations and cost estimates. Applicable Federal, State, and local laws, regulatory codes, and procedures relevant to assigned area of responsibility. Principles and practices of environmental impact assessment and related regulatory processes for assigned projects. Contract management practices in a public agency setting. Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. Principles of advanced mathematics and their application to engineering work. General principles of risk management related to engineering project design and construction. Recent and on-going developments, current literature, and sources of information related to the engineering, development and construction fields. Record keeping principles and procedures. City and mandated safety rules, regulations, and protocols. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, regulatory, and legislative organizations. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. ABILITY TO Perform a variety of professional engineering duties in support of the City's capital improvement and development programs. Manage capital improvement projects from the planning through the construction phases including compliance with project specifications, quality, timeline and budget. Oversee and coordinate the work of contracted service providers. Prepare and/or review a diverse range of documents including engineering and construction plans, specifications, legal descriptions, and related materials. Oversee and/or conduct comprehensive construction project inspections. Review and condition a diverse range of development applications. Prepare clear and concise reports, correspondence, technical specifications, and other written materials. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals. Establish and maintain a variety of filing, record keeping, and tracking systems. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS When working within an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. When working in the field environment, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds. ENVIRONMENTAL CONDITIONS Employees work primarily in an office environment with moderate noise levels and controlled temperature conditions, and periodically work in a field environment where they are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.murrietaca.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. Closing Date/Time: Continuous
