City of Murrieta

The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991 and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow.

5 job(s) at City of Murrieta

City of Murrieta, CA Murrieta, California, United States
Jan 08, 2019
Full Time
Description and Essential Functions COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991, and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. DEFINITION Under general direction, administers complex current and advance planning activities, including serving as project manager for complex development applications and special projects; administers specified activities in such areas as advance planning, and environmental impact studies, protection, and compliance, as well as the capital improvement program (CIP); provides information and assistance to property owners, developers, contractors, and the public; provides complex professional assistance to the City Planner and Development Services Director; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the City Planner. Exercises technical and functional direction over and provides training to lower-level staff. CLASS CHARACTERISTICS This is the advanced-level classification in the professional planning series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform departmental day-to-day administrative functions, including project management and the review of current or advanced planning projects. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This class is distinguished from the City Planner in that the latter is a management-level classification in the series responsible for the assignment, supervision, and evaluation of the work of assigned professional, technical, and administrative support staff, as well as programmatic and budgetary administration duties. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Serves as project manager for multiple complex current and/or long-range planning projects and special planning studies, including in-depth application and plan review and analysis. Coordinates with applicants to obtain additional information and project changes, prepares legal notices, posts notices on sites, conducts background research, prepares staff reports, attends public hearings and makes presentations, monitors implementation measures and conditions of approval, checks submittals for building plan checks, and inspects development and capital improvement sites at the beginning and upon completion of the project. Compiles, analyzes findings and prepares recommendations in written form for projects, including project analysis and conditions for permit approval or denial. Plans and directs the work of planning staff on assigned projects; reviews the work of assigned staff for accuracy, completeness, and compliance with policies, procedures, and standards; participates in staff training activities; prepares drafts of new or revised departmental processes and procedures and submits recommendations for review and approval. Interprets and applies federal, state, and local laws, rules, and regulations to ensure that public and private projects are in compliance, including the California Environmental Quality Act (CEQA), City ordinances, specific plans, design specifications, and local guidelines and procedures. Interacts and communicates with a variety of individuals and groups at the public service counter, in the field, over the telephone, through email, at public hearings, and in discussion forums, including other City departments and public agencies, elected and appointed City officials, developers, consultants, architects, engineers, attorneys, appraisers, real estate agents, property owners, and the general public for the purpose of obtaining or providing information, coordinating activities, processing projects, negotiating plan changes, and formulating recommendations. Conducts environmental review and analyses; reviews specialized planning support studies for incorporation into environmental review documents; evaluates conclusions of environmental impact reports and prepares recommendations. Writes requests for proposals for environmental consulting services; participates in the consultant interview process; makes recommendations on project award; evaluates and oversees environmental consulting agreements and project budgets. Compiles, analyzes and evaluates data related to the City's population, housing needs, income level, transit needs, etc., for use in projecting planning requirements. Develops recommendations, reports, maps, charts, graphics, and other information and documentation for presentation to the Planning Commission, advisory committees, and City Council. Reviews and analyzes a variety of permits, applications, and petitions for compliance to planning regulations, codes, and ordinances. Participates in project meetings and conferences with commissions, committees, government agencies, and other groups; provides technical staff support to various City commissions. Makes presentations to the public, special districts, and agencies as requested. Receives and responds to inquiries, requests for assistance, and complaints regarding division and department projects, policies, and procedures. Prepares a variety of periodic and special reports regarding assigned activities. Assists in the development and administration of goals, objectives, policies, and procedures related to the division; drafts formalized policies and procedures with supervisory confirmation. Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Required: Equivalent to a bachelor's degree from an accredited college or university with major coursework in planning, environmental designs, public administration or a closely related field. Four (4) years of increasingly responsible experience in the field of current or advanced planning. LICENSES AND CERTIFICATIONS Possession of, or ability to obtain and maintain, a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of employee supervision, including work planning, delegation, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Modern principles, practices, and technical and legal issues of urban and regional planning, zoning, urban economics, demographics, and environmental planning and program management. Geographic, socioeconomic, transportation, financial, political, environmental, and other elements related to public planning projects. Comprehensive plans and current planning processes and the development process. Philosophy, trends, principles, and techniques of planning programs. Principles and methods of urban and regional planning, zoning, and land development. Technical reporting requirements associated with planning programs. Biological and environmental issues associated with urban and regional planning and land use development. Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. Techniques for effectively representing the City and department in contacts with governmental agencies, governing bodies, community groups, various business, professional, educational and regulatory organizations, and with property owners, developers, contractors, and the public. Project management and contract administration principles and techniques. Principles of advanced mathematics and their application to planning work. Geographic Information Systems technology. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. ABILITY TO Select and supervise staff, provide training and development opportunities, ensure work isperformed effectively, and evaluate performance in an objective and positive manner. Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. Interpret and explain complex planning and zoning projects and programs to the public. Assimilate both technical and theoretical concepts from many diverse disciplines and apply the knowledge in creative and intuitive ways to solve unique problems. Evaluate the suitability of projects to specific sites and surrounding areas. Interpret land use maps, legal descriptions, construction and grading plans, and other technical and office data accurately. Effectively organize and manage large or specialized planning projects. Analyze complex problems, evaluate alternatives, and make sound recommendations in support of goals. Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and individuals. Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, and other written material. Perform required mathematical computations with accuracy. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 25 pounds. When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. Closing Date/Time: 2/3/2019 11:59 PM Pacific
City of Murrieta, CA Murrieta, California, United States
Oct 23, 2018
Full Time
Description and Essential Functions Open until the needs of the City have been met. Applicants are encouraged to apply immediately. First review of applications will be held October 10, 2018. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991, and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. THE DIVISION The Information Technology Services (ITS) Division services technology needs of all Departments and Divisions for the City of Murrieta. In addition to ITS, the Administrative Services Department oversees Finance and Human Resources. ITS currently has twenty-three technology projects, with sixteen of them considered high priority and concurrent. It will be the responsibility of the Information Services Program Manager to manage these projects, build consensus, prioritize, and maintain quality professional relationships with the sponsors and stakeholders to ensure project completion. In addition, this position will oversee the as-needed professional services and consulting contracts that will assist with the priority projects. The Land Management software replacement, Website redesign, Open Data initiatives, and infrastructure projects will have the utmost priority among said technology projects. The City is looking for an individual with the proven expertise and experience to successfully undertake the project management efforts of these technology projects, and others. DEFINITION Under limited supervision, plans, organizes and administers Information Technology (IT) or other City projects of various levels of complexity; leads, supervises, and coordinates the work of assigned professional and support staff that are acting as project team members, may respond to emergencies afterhours; and performs related duties as assigned. This position reports to the Information Services Manager. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Plans, organizes, administers and coordinates the implementation of IT or other City projects, assigns and reviews the work of technical and professional team members. Participates in the selection of staff for participation on project teams and assists in the development and implementation of goals, objectives, policies and procedures. Prepares a variety of periodic progress and special reports related to projects and activities. Reviews cost estimates, interprets plans and specifications for contractors, and determines contractual compliance. Conducts contract bid or requests for proposal openings for IT projects, including review and approval of bid documentation. Supervises staff, plans, assigns, reviews, and evaluates work. Participates in the selection of staff and provides for their training and professional development. Confers and negotiates with City employees relative to the implementation of IT projects. May serve as a member to a variety of technology committees and commissions. Represents IT in meetings with representatives of City departments, governmental agencies, professionals, business and community organizations, and the public. Provides staff leadership and technical assistance to committees and facilitates project team meetings. Assists in the preparation of budgets for Capital Improvement Projects and other projects. Supports in preparing recommendations for annual grant and program budgets. Provides input for and prepares various grant applications and annual performance reports of activities. Monitors legislation and developments related to areas of responsibility and evaluates their impact on City operations and programs. Recommends and implements policy and procedural improvements. Performs other related duties and special projects as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with a degree in Computer Science, Information Systems, Public Administration, Business Administration or a related field and three (3) years of professional level experience in project leadership and management or similar, including three (3) years of experience working with complex IT systems environment and have related experience in areas of responsibility; and two (2) years of supervisory experience and proven ability to lead and direct medium to large complex cross-functional initiatives. A Master's degree is preferred. LICENSES AND CERTIFICATIONS Possession of, or ability to obtain, a valid California Driver's License by the time of appointment. Project Management Professional (PMP), desired. Project Management Institute (PMI), desired. Information Technology Infrastructure Library (ITIL), desired. Project Management Body of Knowledge (PMBOK), desired. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Project management principles and resources. Developing program monitoring and evaluation techniques. Administrative principles and practices, including budgeting, goals and objectives development, work planning and employee supervision, principles of grant application and proposal preparation and grant monitoring and reporting techniques, business computer use applications. Basic supervisory principles and practices. Computer hardware and software systems, and network systems as related to municipal operations. ABILITY TO Plan, organize, assign, review, evaluate and direct the work of assigned staff; organize work, set priorities, establish goals and objectives, and exercise sound, independent judgment within established guidelines. Establish and maintain cooperative working relationships with those contacted in the course of the work; prepare clear and concise reports, correspondence, and other written materials. Negotiate favorable contract terms for the City in assigned area of responsibility. Analyze complex issues and problems, evaluate alternatives and recommend practical solutions. Organize and prepare effective grant applications and proposals. Interpret and apply complex rules, regulations, laws, and ordinances. Exercise sound independent judgment within established guidelines. Make persuasive oral presentations of ideas and recommendations. Prepare , administer and monitor grant and program budgets. Provide technical assistance and staff leadership to boards, commissions and committees. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.murrietaca.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Department of Justice fingerprinting. Closing Date/Time: Continuous
City of Murrieta, CA Murrieta, California, United States
Oct 23, 2018
Full Time
Description and Essential Functions Open until the needs of the City have been met. Applicants are encouraged to apply immediately. First review of applications will be held September 27, 2018. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991, and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. DEFINITION Under general direction, plans, organizes, and manages the staff and operations of the Finance Division including financial transaction analysis, reporting, and record-keeping; performs professional accounting work to ensure regulatory compliance with governmental accounting standards; maintains and administers the City's accounting system; manages the effective use of division resources to improve organizational productivity and customer service; provides highly complex and responsible support to the Administrative Services Director in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Administrative Services Director. Exercises direct supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision. CLASS CHARACTERISTICS This is a management classification responsible for planning, organizing, and managing the staff, operations and activities of the Finance Division. Incumbents are responsible for performing diverse, specialized and complex work involving significant accountability and decision-making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to the City's finance and accounting systems. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Plans, manages, and oversees the daily functions, operations, and activities of the Finance Division's accounting functions, including preparing, monitoring, forecasting, and analyzing financial information, financial processing, reporting, and record-keeping. Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures. Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials and supplies; ensures compliance with budgeted funding. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality. Administers, manages, coordinates, prepares, and analyzes functions related to debt management, treasury management, grant management, capital asset management, and procurement for operation and capital improvement projects. Manages, coordinates, prepares, and analyzes long-term financial plans including annual operating and capital budgets, monthly/quarterly budget to actual review, and forecasting and long-term financial planning. Establishes, recommends, updates, coordinates, and manages a variety of financial policies and procedures including general accounting, financial analysis, procurement, debt management, investment management, grant management and capital asset management; prepares and updates the City's comprehensive financial plan document. Maintains and reconciles a variety of ledgers, reports, and accounting records; examines accounting transactions to ensure accuracy; approves journal vouchers to post transactions to accounting records; performs month-end, fiscal year-end, and calendar year-end accounting system processing. Prepares and analyzes a variety of complex financial reports, statements, and schedules; prepares periodic and special reports, including monthly, quarterly and annual financial reports, the State Controller Report and the City's Comprehensive Annual Financial Report (CAFR). Coordinates the City's annual audits of financial statements and assists in the preparation of accounting schedules and data worksheets. Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards. Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate. Serves as a liaison for assigned functions with other City departments, divisions and outside agencies; provides staff support to commissions, committees and task forces as necessary. Attends and participates in professional group meetings; stays abreast of new trends and innovations in public agency finance and accounting; researches emerging products and enhancements and their applicability to City needs. Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. Directs the establishment and maintenance of working and official division files. Ensures staff compliance with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a related field and five (5) years of management or administrative experience preferably in a municipal setting, of which two (2) years should be in a management capacity. LICENSES AND CERTIFICATIONS Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management. Principles and practices of budget development and administration. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility. Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. Principles and practices of contract administration and management. Principles and practices of public agency finance, including general and governmental accounting, auditing and reporting functions. Principles and practices of municipal fund accounting. Methods and techniques of revenue forecasting. Record-keeping principles and procedures. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. ABILITY TO Plan, organize, oversee and manage the staff and operations of the Finance Division. Develop and implement goals, objectives, practices, policies, procedures, and work standards. Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner. Provide administrative, management, and professional leadership for the division. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Evaluate and develop improvements in operations, procedures, policies, or methods. Analyze financial information and identify potential problems. Prepare various financial analyses. Prepare and administer large program budgets. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Analyze, interpret, summarize, and present technical information and data in an effective manner. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Effectively represent the division and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form, cover letter, and resume must be submitted online. Applicants can apply online at www.murrietaca.gov. SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting. Closing Date/Time: Continuous
City of Murrieta, CA Murrieta, California, United States
Jan 08, 2019
Full Time
Description and Essential Functions COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991, and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. DEFINITION Under immediate supervision, performs a variety of responsible customer service functions, including receiving payments, checking account and application information, explaining procedures, receipting licenses and permits, and handling delinquent accounts by telephone and in-person; performs specialized clerical work in connection with the preparation, validation, examination, coding, and reconciliation of fiscal, financial, and statistical records; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from assigned management and supervisory staff. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is an entry-level classification. Initially under close supervision, incumbents learn and perform routine accounts payable and accounts receivable duties. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ? Processes periodic invoice requests; creates and maintains new accounts. Processes payments in batches and logs batch reports as appropriate; processes warrant writing on a weekly basis; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; may prepare manual checks; prepares payments for mailing and files copies with backup. Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department. Maintains credit card accounts; processes receipts and reconciles to credit card statements. Processes City-wide returned checks and contacts customers as appropriate; prepares delinquent item reports, initiates and monitors delinquent processing for collection; prepares and processes year-end write-offs for un-collectable accounts. Processes miscellaneous receipts. Creates new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts. Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures. Maintains the business license database; researches new businesses and notifies them of licensing requirements; mails application materials; processes closing accounts; reviews and reconciles payment ledger against database of notices; verifies bankruptcy information and performs other research about business and property information; initiates work orders for inspectors as needed. Calculates necessary fees; accepts and processes payments at the front counter, over the phone, and by mail, in the form of cash, check, or credit card; makes change as necessary and maintains cash drawer as appropriate; balances payments and posts transactions in the accounting system daily. Prepares monthly renewal, second, late, final, and delinquent notices. Balances month end work and researches, compiles, enters, and classifies data for new business input. Participates in the implementation of new business license rates. Performs a variety of routine to complex administrative and technical account support duties related to accounts receivable, accounts payable, utility billing, business licensing, and/or department-specific technical account duties, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures. Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately. Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned. Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records. Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports. Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items; may dispatch maintenance crews to assist with emergencies. Assists supervisor(s) with special projects as required. Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Required: High School Diploma or equivalent (GED), supplemented by completion of high school level or above coursework in bookkeeping or accounting. One (1) year of clerical accounting experience which included public contact work. LICENSES AND CERTIFICATIONS None. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Terminology and practices of financial and account document processing and record-keeping, including accounts receivable, accounts payable, utility billing, and business licensing. Business arithmetic and basic financial and statistical techniques. Record-keeping principles and procedures. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. ABILITY TO Perform detailed account and financial office support work accurately and in a timely manner. Respond to and effectively prioritize multiple phone calls and other requests for service. Interpret, apply, and explain policies and procedures. Compose correspondence and reports independently or from brief instructions. Make thorough and accurate arithmetic, financial, and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions. Organize own work, set priorities, and meet critical time deadlines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form must be submitted online. Applicants can apply online at www.murrietaca.gov. SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. Closing Date/Time: 1/20/2019 11:59 PM Pacific
City of Murrieta, CA Murrieta, California, United States
Oct 23, 2018
Part Time
Description and Essential Functions NOTE: This position will be open until filled, with a first review of applications on August 27, 2018. Applicants are encouraged to apply immediately. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991 and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. DEFINITION Under general supervision, to receive emergency and non-emergency calls and to dispatch police, fire and emergency units; maintain contact with personnel in the field; operate transmitting/receiving equipment; perform general support duties related to dispatch and records activities; assist in training new dispatchers; and perform related duties as required. ESSENTIAL FUNCTIONS These functions may not be present in all positions in multiple position classes. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Receive requests for police, fire or other emergency services over the phone. Answer 911 calls. Screen incoming calls to determine necessity, priority, and type of response required. Monitor other radio frequencies to be aware of incidents elsewhere that may affect operations. Dispatch, as necessary, police and fire units in response to calls for service or requests from officers in the field. Use appropriate terminology and cite Code sections by number; call public and private agencies, such as allied fire and law enforcement, hospitals, towing services, and utilities and request mutual assistance when necessary. Keep track of police and fire unit locations and status. Maintain constant radio communication with personnel in the field. Run warrant checks on subjects, registration checks on vehicles, and property checks. Relay information and instructions to personnel in the field. Maintain accurate log of incoming service requests and actions taken. Prepare other reports and records as directed; maintain files necessary for dispatch as assigned; enter, update, and retrieve information from the computer and teletype networks. Provide general information to the public. As necessary, refer callers to appropriate agencies. Calm angered or distraught callers. Maintain calm in radio transmissions during hectic, tense, and dangerous field situations. Type and otherwise process a wide variety of police records, reports, and materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards, and vehicle storage and impound forms. Operate a variety of automated systems to create or revise computer files. Verify that paperwork is complete, correct and properly signed. Assist departmentpersonnel and the public in person and by phone. Release requested reports and related information to the public or to outside agencies in accordance with established regulations. Provide general information regarding department policies, procedures, and regulations. Sort, file, copy, and distribute crime reports, traffic reports, citations, and other records as appropriate. Perform file searches to locate missing records. Issue permits and licenses according to prescribed procedures. Minimum Qualifications EDUCATION AND EXPERIENCE Public Safety Dispatcher II (Lateral): Graduation from high school or equivalent. At least one year of current, full-time experience as a Public Safety Dispatcher with a California law enforcement agency, and have completed training on both radio and phone positions/functions (includes 9-1-1 emergency and non-emergency calls). Possession of a certificate verifying successful completion of P.O.S.T. Public Safety Dispatchers' Basic Course Academy is required. LICENSES AND CERTIFICATIONS Valid California Class C Driver's License with satisfactory driving record. Possession of a Certificate verifying successful completion of P.O.S.T. Basic Dispatch Academy is required for Public Safety Dispatcher II. Typing certificate with an accurate speed of 35 WPM is required and must be attached to your application. TYPING CERTIFICATE REQUIREMENTS The certificate must be issued by an accredited school or agency within one year prior to application. Online tests not administered by a qualified agency will not be accepted. An accredited school or agency is one that will provide an official certificate with their agency's emblem or on agency letterhead. Certificates must include the following information: Name of applicant Number of "net" words per minute (WPM) typed Number of errors Date of certificate Signature of person administering test Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Office proce­dures, record keeping system, forms, correspondence, reports and other mate­rials common to operation of a police department; police and/or fire dispatching procedures and the laws and regulations governing the use of dispatching equipment in a law enforcement agency; agencies involved with police activities; Penal Code, Vehicle Code, and local municipal code; 911 system and Deaf Translation System; computerized systems used in municipal law enforce­ment agencies. ABILITY TO Communicate clearly and concisely, both orally and in writing; type accurately at a speed of not less than 35 net words per minute; understand and follow oral and written instructions; follow standard broadcasting procedures and rules; and utilize a wide variety of codes and computer commands; read and interpret street maps; deal tactfully and courteously with the public, City staff and co-workers; understand and follow verbal and written directions; use correct English grammar, punctuation and spelling; communicate clearly and concisely, both orally and in writing; work safely and efficiently; work various shifts; operate computer terminal and other office equipment quickly, accurately, and at times, concurrently; respond to emergency and problem situations in an effective manner; understand, explain and apply policies and procedures; dispatch police, fire or emergency units quickly and effectively; speak clearly and precisely; work under pressure and exercise good judgment; effectively communicate and elicit information from upset and irate citizens; work with a minimum of supervision; communicate effectively both orally and in writing; and establish and maintain cooperative working relationships. SCHEDULE Candidates must be available to work a varying schedule including weekends, weekdays, evenings, and holidays (hours and days are adjusted as needed by the Department). Supplemental Information The following local agencies are able to issue typing certificates for a fee: AtWorkPersonnel Services Temecula 27720 Jefferson Ave., Ste. 130, Temecula, CA 92590 (951) 297-3591 www.atworksocal.com Express Employment Professionals 25135 Madison Ave., Ste. 104, Murrieta, CA 92562 (951) 239-4744 www.expresspros.com Manpower 40810 Country Center Dr., Ste. 140, Temecula, CA 92591 (951) 308-2686 www.manpowerriverside.com PrideStaff 25195 Madison Ave., Ste. 102, Murrieta, CA 92562 (951) 999-4230 www.pridestaff.com/southriversidecounty Select Staffing 39815 Alta Murrieta Dr., Ste. C7 & C8, Murrieta, CA 92563 (951) 693-0783 www.select.com APPLICATION PROCEDURE A City application and typing certificate must be submitted online. Applicants can apply online at www.murrietaca.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and extensive Police background. Closing Date/Time: Continuous