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  • Confidential Administrative Coordinator

    Fresno, California 93740 United States Cal State University (CSU) Fresno Jan 22, 2025
    Cal State University (CSU) Fresno Employer:

    Cal State University (CSU) Fresno

    Over 100 years of excellence Fresno State has roots dating back to 1911, when the doors of the Fresno State Normal School opened to 150 hopeful students. Today, the student population is about 25,000 and the University has garnered national attention for its rise in prestigious college rankings. With majors in 70 bachelor’s, 44 master’s and three doctoral subject areas, Fresno State has come a long way from its modest beginning. To date, more than 180,000 alumni have migrated to every state in the nation and across the globe. They are prominent leaders, innovators and critical thinkers in every industry, transforming our region and communities across the world. Our commitment to the region Nestled in the center of California, in one of the richest agricultural valleys on the planet and one of the most culturally-diverse regions in the country, Fresno State is a place where students grow from high-impact practices and unique community partnerships. This is a fertile place to boldly equip and empower our students for success. And the success of our students – the next generation of leaders in our region and beyond – is of utmost importance. Our community ties are strong because we believe this region can thrive when the community and University work as one. That’s why we show our commitment to the community through providing millions of hours of service, partnering with local organizations and spreading Fresno State pride across the Valley.    

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    Job Description

    Confidential Administrative Coordinator
    (Confidential Administrative Support I)

    Compensation and Benefits

    Anticipated Hiring Salary Range: $4,058 - $4,400 per month

    Full CSU Classification Salary Range: $4,058 - $7,777 per month
    • This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

    The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

    Job Summary

    The Confidential Administrative Coordinator provides high-level, confidential administrative support to the Assistant Vice President (AVP) of Compliance and Civil Rights and the Title IX and Discrimination, Harassment, and Retaliation (DHR) office. This role is pivotal in ensuring smooth operations within the office, coordinating critical activities, and maintaining confidentiality and professionalism in all aspects of the work. The Administrative Coordinator manages communications, schedules, and operational logistics while contributing to the office's mission through graphic design, marketing, and policy support.

    This position performs administrative support and/or professional work interpreting and applying operating policies and procedures, performing analytical studies, research, and preparing reports with recommended courses of action.

    This position is responsible for handling matters that are confidential and sensitive in nature. The position includes duties that routinely require access to confidential information and other related documents and agreements. This position requires exceptional written and verbal communication skills, outstanding organizational abilities, advanced proficiency in various software platforms, and the ability to interact efficiently and effectively with members of the campus community. Additionally, the ideal candidate must possess excellent graphic design skills to create high-quality marketing materials, presentations, and other visual content that support the office’s initiatives and communications.

    This position works closely with the Assistant Vice President of Compliance and Civil Rights and campus counsel in the preparation of confidential materials on a wide range of matters, including legal review of policies.

    Key Qualifications
    • Knowledge of:
      • Principles and practices of office administration, organization, and management support functions.
      • Advanced graphic design principles and tools, including software like Adobe Creative Suite (Photoshop, Illustrator, InDesign) and Canva, to create professional marketing materials and visual content.
      • Development of PowerPoint presentations, reports, and training materials with attention to detail and visual design to effectively communicate complex information.
      • Computer office systems and the ability to use a broad range of technology, systems, and software packages, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google applications (Docs, Sheets, Slides).
      • Effective techniques for managing confidential and sensitive information.
    • Skills/Abilities:
      • Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters.
      • Strong organizational and analytical skills.
      • Proven ability to independently plan, organize, and coordinate work in various situations involving numerous and diverse demands.
      • Effectively organize and manage multiple tasks in a fast-paced, team-oriented environment.
      • Exceptional communication and interpersonal skills, including the ability to establish rapport with a diverse range of campus community members.
      • Ability to create, compose, and edit complex reports, correspondence, and effective presentations.
      • Advanced graphic design skills to produce professional materials, presentations, and visual content.
      • Proficiency in using technology packages, including databases, Microsoft Office Suite, Google Applications, and graphic design software such as Adobe Creative Suite.
      • Ability to maintain flexibility and responsiveness to shifting priorities.
      • Strong attention to detail and ability to work independently.
      • Commitment to serving a diverse population with cultural competence and sensitivity.
      • Ability to apply a wide variety of policies and procedures where specific guidelines may not exist.
      • Analytical skills to address problems using reasoning and develop and recommend alternatives and best courses of action.
      • Ability to work with a wide range of constituencies, including staff, students, faculty, administrators, and third parties, with diplomacy and tact.


    To view the full list of qualifications and job responsibilities, please click the Position Description button above.

    Education and Experience
    • A Bachelor’s degree from an accredited four-year college or university in a relevant discipline, or
    • Completion of a professional training program specific to the position, or
    • A combination of education and experience that demonstrates the ability to perform the essential functions of the position.
    • A minimum of two years of high-level administrative support or coordinator experience.
    • Additionally, the candidate must have experience in graphic design and proficiency in creating professional materials, reports, and presentations.
      • Preferred Knowledge and Skills:
        • Self-starter with strong organizational abilities, interpersonal skills, and superior written communication.
        • A team player with ability to work in a cooperative/dynamic environment.
        • Advanced degree in a related field.
        • Advanced knowledge and skill with databases, Google Suite, Microsoft Excel, Word, and PowerPoint.
        • Proficiency with online and cloud-based collaboration tools e.g. Zoom.
        • Knowledge of applicable CSU and campus policies and procedures.
        • Paralegal experience and/or training are strongly preferred.
        • Ability to read and interpret legal documents.


    Department Summary

    The Office of Compliance and Civil Rights is committed to supporting a safe, welcoming environment for our Bulldog community. This office addresses all issues of discrimination, harassment or retaliation, and enforces University policies including prohibitions against sexual misconduct, sexual exploitation, dating or domestic violence, and stalking. We are committed to providing supportive resources with compassion and in care.

    Deadline & Application Instructions

    Applications received by February 5, 2025 will be given full consideration by the search committee.
    • Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

    Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

    Fresno State

    California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

    Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

    Equal Employment Opportunity Information

    California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

    COVID19 Vaccination Policy

    Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu .

    Supplemental Information

    Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

    The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

    Fresno State is a tobacco-free, smoke-free and vapor-free campus.

    Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

    Advertised: Jan 21 2025 Pacific Standard Time
    Applications close:

    Closing Date/Time:
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