Oklahoma State Department of Health
Creek, Oklahoma, USA
Jul 24, 2020
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a part time Administrative Technician III providing support to the Creek Health Department. This is an unclassified position (PIN# 34003780) in state government, located in Sapulpa, OK. The hourly salary for these positions is up to $15.39 based on education and experience. Regional travel will be required as needed within District #3 (Creek, Kay, Lincoln, Noble, Osage, Pawnee, and Payne County Health Departments). Positions will act as a courier for the agency. These positions are time-limited and will end on December 31, 2020. Position Description: This position will independently perform technical duties and provide support to professional and technical staff at the County Health Departments. In addition, this position will serve to meet the expanded need in response to the COVID-19 pandemic. Duties include, but are not limited to: •Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports. •Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements. •Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. •Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations. •Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections. •Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies. •Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment. •Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs. •Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required. •This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Work related travel required. Applicant must be willing to perform all job-related travel associated with this position. Education and Experience Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. Valued Knowledge, Skills and Abilities Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; and of grammar, punctuation, spelling, and basic mathematics. Skill is required to operate office machines including computers/PCs. Ability is required to follow oral and written instructions and to establish and maintain effective working relationships with others. Plus knowledge of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of mathematics; of inventory techniques; of telephone procedures; and of standard business communications. Ability is required to establish and maintain filing systems and to prepare documents. Plus knowledge of current office technologies; and ability to prepare documents, reports, and files for dissemination to external sources. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview . All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points Apply only for initial appointment in the Classified Service. Closing Date/Time: Continuous
