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  • Conference and Events Coordinator

    Bryan, Texas United States Texas A&M Engineering Extension Service Part Time Feb 05, 2025
    TEEX Texas A&M Engineering Extension Service Employer:

    Texas A&M Engineering Extension Service

    It comes down to saving lives. From providing emergency responders to disasters across the state and nation to developing training and practical workforce solutions, TEEX makes a difference worldwide. More than 174,000 people representing every U.S. state and 109 countries are served annually through on-site and online resources for specialties from homeland security to economic development and workforce training. Home to some of the world’s top training facilities, the emergency preparedness campus in Bryan/College Station includes the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Customized TEEX training programs develop practical solutions for each client’s need through hands-on instructional facilities for public utilities, law enforcement and unexploded ordinance training at the home campus or at customer-specified locations worldwide. Texas A&M Task Force 1 and Texas Task Force 2, the state’s elite urban search and rescue teams, are sponsored by TEEX. Throughout its existence, TX-TF1 has served the state of Texas and the nation by participating in over 100 deployments, completing search and rescue missions with highly trained and qualified personnel. As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has been leading homeland security training since 1998. The major TEEX programs include fire and rescue, infrastructure and safety, law enforcement, economic and workforce development, and homeland security. As a member of The Texas A&M University System, TEEX is unique in its ability to access a broad range of emerging research and technical expertise. Beginning with course design and development all the way through hands-on instruction and national certification testing, TEEX delivers comprehensive training through both classroom and hands-on instruction and as online courses. Hosting services for online courses, technical assistance and technology validation, and bilingual training and translation services also are available. By placing safety and well-being above all and by focusing on prevention and response, TEEX has become a comprehensive training provider through more than 80 years of extension training. Working with other agencies and encouraging involvement has led to better fire safety and emergency response, cleaner drinking water, better roads and infrastructure, improved homeland security, safer workplaces, heightened public safety and security, new therapeutics manufacturing and the evolution of cybersecurity. Through innovative programs and adaptive outreach, TEEX services are created to train the people who expand the security, occupational and economic development of Texas and beyond.​​​

    Job Description

    Job Title
    Conference and Events Coordinator

    Agency
    Texas A&M Engineering Extension Service

    Department
    Institute for Law Enforcement & Protective Services Excellence

    Proposed Minimum Salary
    $25.22 hourly

    Job Location
    Bryan, Texas

    Job Type
    Temporary/Casual Staff (Fixed Term)

    Job Description

    The Conference and Events Coordinator serves on a team of marketing experts at the Law Enforcement & Protective Services Training Division located at the Texas A&M RELLIS Campus. Supports the division and law enforcement, forensics, explosives, emergency communications, security, and corrections program competencies through communication and marketing efforts. Responsible for coordinating, planning, and executing division conferences/special events and maintaining marketing conference and event assets and associated materials. May receive input and guidance from peer Marketing Coordinators.

    This position reports to the Curriculum, Certification, and Marketing Director.

    Required Qualifications:
    • Bachelor's degree from an accredited college or university or an equivalent combination of education and experience. (equivalency: will consider an Associate’s degree with five years of experience in communications and/or marketing or a High School Diploma/GED with seven years of experience in communications, marketing and/or events)
    • Three years of experience in communications, marketing and/or event management.


    Required Licenses/Certifications:
    • Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.


    Preferred Qualifications:
    • Three years of experience in multimedia/graphics design and publications.
    • One year of experience in conference and special events planning, logistics, and coordination.
    • One year of experience working with, and adhering to, a brand/style guide while displaying creativity and visual communication principles.
    • One year of demonstrated experience with graphic design software, such as Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere Pro), or Canva.


    Physical Requirements:
    • Ability to lift, carry, and load/unload heavy objects with or without accommodation.
    • Ability to maintain physical conditioning to perform job functions consistent with transporting and setting up conference booths.


    Knowledge, Skills, and Abilities:
    • Highly developed written and oral communication skills.
    • Ability to provide exceptional customer service and positively and professionally interact with clients , industry professionals, and other personnel.
    • Ability to plan, prepare, and manage marketing projects.
    • Ability to multitask and work cooperatively with others.
    • Ability to stay current with brand/style guide(s) and emerging cultural, style, and design trends.
    • Ability to work in office and design software programs Microsoft Office, Adobe Acrobat Professional, and Adobe Creative Cloud Suite.
    • Knowledge of marketing automation platforms.


    Equipment:
    • Standard office equipment: computer, keyboard, mouse, multi-functional printer, telephone, fax, copier, scanner, webcam.
    • Frequent and extended use of standard office equipment to design/develop marketing/media materials.


    Notifications:
    • This position is security sensitive.
    • This position may require work beyond normal office hours and/or work on weekends.
    • This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
    • All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
    • Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.
    • This is a wage position established to accommodate a temporary organizational need. As such, TEEX does not guarantee any set number of hours or length of employment in this role.


    Essential Duties, Tasks, and Percentages :

    Conferences & Program/Special Events - 60%
    • Coordinates conference and program/special event preparations for the division , such as graduations, industry conferences, TEEX career events, and/or division-related marketing activities and social events.
    • Maintains TEEX and industry conference and program/ special event compliance according to policies and procedures .
    • Maintains a conference and program/special event tracking system with timely information and updates.
    • Completes all registration requirements and order any necessary furnishings for conferences and program/special events.
    • Conducts periodic assessments and maintain compliance with dates and deliverables to ensure conferences and program/special events are being completed on time and budget.
    • Supports conference and program/special events to include packaging and shipping promotional materials and marketing equipment as needed.
    • Ensures all materials and equipment are complete, correct, and functional prior to packing out/shipping as well as properly accounted for when the pack out/shipment returns.
    • Creates a plan for implementing and promoting conferences and program/special events.
    • Monitors deliverables and timelines, notify supervisor when issues arise, and take corrective action as appropriate.
    • Assists with preparation of conference and program/special event budgets.
    • Travels to conferences and special events when requested.


    Marketing Projects - 25%
    • Organizes, leads, and facilitates development and marketing meetings as necessary.
    • Captures photographs and/or video footage of special events and classes as requested.
    • Assists with writing, editing, designing, producing, and proofing brochures, invitations, advertisements, flyers, newsletters, and other deliverables as requested.
    • Formats and edits deliverables according to brand/style guide specifications .
    • Prepares documents for professional printing or publication through other means as specified by the marketing leadership.
    • Remediates electronic documents for 508 accessibility.
    • Promotes collaboration, partnerships, and relationships among the design team.
    • Assists in the development and implementation of the division communications plan.
    • Represents the division on committees and working groups related to marketing activities as assigned.


    Marketing Assets - 15%
    • Assists with the maintenance of all marketing assets, such as booth displays, booth materials, marketing giveaways and swag, literature, etc.
    • Maintains a proper inventory of marketing giveaway, swag, and literature.
    • Replenishes/orders items as necessary.
    • Maintains booth frames and orders replacement parts when necessary to be complete, correct, and functional.
    • Maintains and safeguards assigned divisional equipment and property.


    Other Duties:
    • Performs additional work duties as assigned.


    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

    Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Finding the Best Government Tourism Jobs & Careers

Finding the Best Government Tourism Jobs & Careers

Tourism is a vibrant and dynamic industry offering many career opportunities. From travel writing to marketing executive roles, government tourism jobs provide unique ways to explore the world while promoting tourism. Whether you’re a creative professional, a skilled marketer, or an excellent communicator, there’s a role in tourism that might be a perfect fit. This guide explores the best government tourism jobs and the steps to finding and excelling in these careers.

 

Types of Tourism Careers

Travel Writer/Photographer

A travel writer or photographer career allows you to combine creativity and adventure. Travel writers research and write about tourism destinations, helping readers learn about specific places, attractions, and cultures. These professionals provide essential information, offering valuable insights into everything from hidden gems to famous tourist spots. They often collaborate with other websites and agencies to create compelling narratives about travel and tourism.

For those who focus on photography, the job involves capturing images that bring destinations to life. Travel photographers take high-quality pictures to accompany written articles or promotional materials. They use their expertise to produce visually engaging content that can inspire potential tourists to explore new places. As a travel photographer, you must respect individuals and sites by gaining consent before photographing them. Once the photos are captured, they undergo development and enhancement using technical skills, ensuring the visuals effectively engage viewers.

Delivering your work electronically is an essential part of the job. Knowledge of digital platforms is vital to efficiently share your content with editors, publishers, and the public. Whether you’re focusing on photography or writing, mastering these skills can open doors to exciting opportunities in government tourism careers.

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Tourism/Visitor Information Counsellor

Another popular tourism job is that of a tourism or visitor information counselor. These professionals act as the face of local or national tourism initiatives. They provide information about local attractions, events, weather, and travel logistics to visitors, responding to various requests and queries. This role requires a deep knowledge of the region or site and an ability to answer questions effectively, showcasing expertise in local tourism.

Tourism counselors often distribute promotional materials, such as brochures and maps, to visitors. They also play a crucial role in promoting tourism products and highlighting marketing opportunities. In this position, you’ll be responsible for encouraging both new and return visits, thus contributing to the positive public image of a destination.

By fostering strong relationships with visitors, tourism counselors help shape their overall experience, ensuring tourists leave with positive memories that may prompt them to return. It’s a rewarding role for those who enjoy interacting with people and promoting their region.

 

Tourism Management and Marketing

Executive Officer – Marketing

Tourism management roles offer a blend of strategy, creativity, and leadership. As an executive officer in marketing, your job is to develop and implement marketing strategies to maximize tourism growth. This requires both marketing expertise and an in-depth understanding of tourism expenditures.

Identifying new marketing opportunities is essential to success in this role. You’ll analyze data and trends, making informed recommendations on where to focus your efforts. In addition, you’ll prepare development strategies and communicate these plans to stakeholders. Providing information clearly and concisely ensures that your vision is understood and executed effectively.

Another critical aspect of the job is collaborating with other websites, industry associations, and government entities. Building strong partnerships and leveraging resources will help grow tourism in your region. As part of the role, you’ll also respond to customer inquiries and comments, ensuring excellent customer service and maintaining a positive public image for the tourism sector.

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Job Search and Application Process

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Job Search Strategies

Finding the right tourism job requires a well-thought-out job search strategy. Start by utilizing job boards and industry associations that specialize in tourism careers. These platforms offer access to a wide range of job listings and resources. Networking with professionals in the tourism industry can also provide valuable connections and insider information about job opportunities.

Tailoring your application materials is crucial. Highlight the skills and knowledge relevant to tourism jobs, and emphasize your expertise and passion for the industry. Preparing for interviews by practicing responses to common questions and scenarios will give you an edge in securing a position.

Staying up-to-date on industry trends and developments is another key factor in your job search. The tourism industry is constantly evolving, and having current knowledge will show prospective employers that you are committed to growth and staying relevant.

Application Procedures

Once you’ve found a job opening, it’s essential to follow application procedures carefully. Ensure all required materials are submitted and that your application is complete. Technical issues can arise, so it’s best to use a browser compatible with the application system to avoid glitches. Don’t hesitate to request assistance from the hiring organization to ensure your application is submitted successfully.

Tracking the status of your application using online resources or contacting the hiring organization is an excellent way to stay proactive during the hiring process.

 

Career Development and Growth

Tourism Training and Education

Advancing in a government tourism career often requires continuous training and education. Taking advantage of industry-specific courses, certifications, and training programs will help you develop the skills necessary for success. Online platforms and industry associations offer numerous resources to help you stay competitive in the job market.

Building a professional network is essential for career growth. By connecting with other professionals in the tourism industry, you’ll gain valuable insights and opportunities that may not be advertised publicly. Networking also provides mentorship opportunities, allowing you to learn from those with more experience.

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Staying informed about industry trends is another key to success. Tourism is an ever-changing field, and having up-to-date knowledge allows you to make informed career decisions. Whether seeking a promotion or transitioning to a new role, staying educated and informed will ensure long-term career growth.

 

Government Tourism Job Resources

Job Boards and Industry Associations

Job boards and industry associations are invaluable resources when searching for government tourism jobs. These platforms provide access to a wealth of information, from job listings to networking opportunities. Researching government tourism job resources is a great way to stay informed about available positions and career paths.

Online platforms also offer training and educational resources that can help further your career. By staying up-to-date on industry trends and best practices, you’ll be better prepared to seize new opportunities and advance your tourism career.

In summary, finding the best government tourism job requires a combination of research, networking, and skill development. Whether you’re starting as a travel writer, a tourism counselor, or a marketing executive, focusing on continuous learning and relationship-building will set you up for long-term success in this dynamic industry.

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