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  • Contract Administrator

    San Carlos, California United States SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT Full Time $103,491.00 - $155,238.00 Annually Aug 10, 2025
    San Mateo County Transit District Employer:

    SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT

    The San Mateo County Transit District is the administrative body for the principal public transit and transportation programs in San Mateo County: SamTrans bus service, including Redi-Wheels paratransit service, Caltrain commuter rail and the San Mateo County Transportation Authority. Caltrain and the TA have contracted with the District to serve as their managing agency, under the direction of their boards of directors.

    Job Description

    General

    The Contract Administrator reports to the Manager, Procurement, and is responsible for drafting, reviewing, monitoring contracts for administering contract compliance, contract spend, and usage for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), and the San Mateo County Transportation Authority (TA).

    APPLICATION DEADLINE: Sunday, September 28, 2025 (1st cutoff Sunday September 7, 2025)

    Essential Functions & Duties

    • Administer contracts and maintain contract records for assigned departments.
    • Monitor consultant performance to ensure compliance with contractual requirements.
    • Perform contract administration (e.g., administer contract amendments, prepare in-house memoranda, and correspond with vendors and legal staff).
    • Provide research and interpretation on the resolution of contract questions, disputes, and findings.
    • Develop scopes of work, independent cost estimates, schedules, and budgets for contracted services.
    • Coordinate with internal and external stakeholders on procurements, audits, change orders, amendments, and payments.
    • Analyze budgets for contracted services; identify and address budget issues.
    • Maintain accurate and comprehensive records of all contract documents.
    Example of Duties:
    • Assist stakeholders with preparation of technical scopes of work in preparation for solicitations.
    • Issue and track work directives for on?call consultant projects against authorized contract capacity.
    • Issue purchase orders for payment of work directives.
    • Draft staff reports for Board approval of contract amendments. Create amendments for issuance to consultants.
    • Run reports and analyze financial system data related to assigned contract spend. Monitor contract spend against established budget to ensure cost control.
    • Administer assigned contracts including amendments, capacity, insurance, and closeout.
    • Review invoices for accuracy and compliance with contract stipulations and recommend approval or rejection.
    • Identify corrective actions for non?compliance with contract terms and conditions.
    • Work with other departments to provide support and/or coordination of contracts.
    • Liaise with vendors, resolve account issues, and maintain auditable contract records and files for compliance with policy, rules and regulations.
    • Participate in internal and external audits.
    • Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
    • Perform other duties as assigned.


    Minimum Qualifications

    Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:
    • Bachelor’s degree in business administration, finance, public administration, economics, or a closely related field.
    • Three (3) years of progressively responsible, professional-level experience with procurement and contract administration, such as drafting, reviewing, monitoring and contract compliance.


    PREFERRED QUALIFICATIONS:
    • Proficiency in the use of Microsoft Office Suite.
    • Effective oral and written communication skills.
    • Experience with an Enterprise Resource Planning system. PeopleSoft experience is desirable.
    • Experience in public purchasing is highly desirable.
    • One or more of the following Professional procurement certifications is desired: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), Certified Purchasing Manager (CPM), or Certified Professional Supply Management (CPSM).


    Below is a summary of the comprehensive benefits provided to District full-time employees:

    Health and Welfare Benefits:
    • Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
    • Free Dental and Vision Benefits provided - Employer Covers Premiums
    • Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
    • Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.

    Retirement Medical Benefits:
    • Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
    • Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.

    Holidays and Paid Time Off:
    • Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
    • Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
    • Floating Holidays - District employees can earn up to five (5) floating holidays.

    Financial Planning Benefits:
    • Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
    • CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
    • Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
    • Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
    • Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.

    Growth and Education Benefits:
    • Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
    • Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.

    Other Amazing Benefits:
    • Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
    • Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
    • Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.

    For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.

    Closing Date/Time: 9/28/2025 11:59 PM Pacific

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Top Government Warehouse Jobs and How to Apply

Top Government Warehouse Jobs and How to Apply

Government warehouse jobs offer a range of stable opportunities at the local, state, and federal levels. These jobs are vital in maintaining the smooth operation of government agencies by ensuring proper storage, management, and distribution of critical materials. If you’re interested in pursuing a career in this sector, this guide will help you understand what roles are available, how to apply, and tips to help you succeed.

 

What Are Government Warehouse Jobs?

Government warehouse jobs involve the handling, storing, and managing goods and materials for government agencies. These positions are available across federal, state, and local governments, including warehouse workers, inventory managers, logistics coordinators, and operations managers. Warehouse employees ensure that inventory is handled correctly. They are often tasked with verifying shipments, ensuring that materials are securely stored, and ensuring operations proceed as scheduled at the official federal job site.

 

Where to Find Government Warehouse Jobs

Finding government warehouse jobs can be done through a few key platforms:

  • USAJOBS: This is the official federal job site where most federal government warehouse jobs are posted.
  • Local Government Websites: For state and local opportunities, sites like Team Georgia Careers and the Georgia Local Government Access (GLGA) Marketplace are valuable resources.
  • Search Engines: Search queries like “site warehouse jobs” can uncover additional listings across government websites.
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Make sure to visit these platforms regularly to stay updated on job postings. You can go to the site to complete your application, but securing stable government employment is worth the time invested.

 

Benefits of Government Warehouse Jobs

There are several reasons why someone might consider government warehouse jobs:

  • Competitive Pay: These roles often offer higher salaries than the private sector.
  • Job Security: Government positions generally provide more stability and protection against layoffs.
  • Comprehensive Benefits: Employees in government warehouse jobs usually receive excellent benefits, including health insurance, retirement plans, and paid time off.

Government warehouse jobs are an excellent option for those looking for secure employment. They provide stable pay and long-term opportunities for career growth.

 

Application Process for Government Warehouse Jobs

Requirements and Qualifications

Before applying for government warehouse jobs, it’s essential to ensure that you meet the necessary qualifications. Common requirements include:

  • High School Diploma or Equivalent: Most positions require at least a high school diploma.
  • Physical Ability: These jobs often require lifting heavy objects and working on your feet for long hours.
  • Basic Computer Skills: Most warehouse roles will require some ability to work with inventory management systems.
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Certain roles may require specific certifications, such as forklift operation or hazardous materials handling. Take a few seconds to verify the particular requirements for the job you are interested in. This may include checking the posting date to ensure the job is still available and reviewing the job’s requirements carefully.

How to Apply

To apply for government warehouse jobs, follow these steps:

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  1. Create an Account: Go to the site where the job is posted, such as USAJOBS or a state-level job board, and create an account.
  2. Submit Your Application: Fill out the application, including your resume and a tailored cover letter. Be sure to click “submit” after completing the form.
  3. Respond to All Questions: Ensure you have fully answered all application questions. Depending on your browser, these may take a few seconds to load.
  4. Verify Information: Double-check your application to ensure all required fields are completed. Verifying your information can prevent delays during the successful verification waiting period.
  1. Wait for Confirmation: After submission, you may need to wait for update notifications on the status of your application.

Ensure you use a stable internet connection to avoid issues when submitting your application. Agencies may request additional information, so monitor your email and respond promptly if asked.

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Tips for Getting Hired

Here are some tips to improve your chances of getting hired for government warehouse jobs:

  • Tailor Your Resume and Cover Letter: Highlight relevant skills, such as logistics experience or knowledge of inventory management systems, and align your application with the job description.
  • Use Keywords: Utilize essential phrases from the job posting to demonstrate that you meet the qualifications. This helps ensure that your application passes through the initial screening.
  • Practice Interviewing: Be ready to discuss your previous experience and how it applies to your desired role.
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  • Follow: After submitting your application, send a polite follow-up email to the hiring agency to express your continued interest in the position.

Ensuring you have completed all steps properly will help streamline the process, so take a few extra seconds to review everything before submission. This helps avoid issues like verifying you are human or dealing with other security prompts during verification.

 

Types of Government Warehouse Jobs

Here are some common government warehouse jobs and their responsibilities:

1. Warehouse Worker

  • Responsibilities: Receiving and shipping goods, organizing warehouse space, and maintaining accurate inventory records.
  • Skills Needed: Physical strength, attention to detail, and experience with basic inventory systems.

2. Inventory Manager

  • Responsibilities: Managing inventory levels, ordering stock, and keeping track of supply levels.
  • Skills Needed: Organizational skills, experience with inventory control software, and strong attention to detail.

3. Logistics Coordinator

  • Responsibilities: Coordinating shipments, managing delivery schedules, and ensuring the timely transport of materials.
  • Skills Needed: Communication and problem-solving skills and experience in logistics or supply chain management.

4. Supply Chain Manager

  • Responsibilities: Overseeing the flow of goods from suppliers to warehouses and from warehouses to their destinations.
  • Skills Needed: Advanced understanding of supply chain operations, strong leadership skills, and vendor management experience.

5. Operations Manager

  • Responsibilities: Managing daily operations, supervising warehouse staff, and maintaining efficiency.
  • Skills Needed: Leadership, operations management, and working with various teams.
 

Conclusion

Government warehouse jobs provide stable employment, competitive pay, and comprehensive benefits. Whether you’re applying for an entry-level position as a warehouse worker or aiming for a management role, understanding the qualifications and following the application process carefully is critical. Reviewing your application and ensuring you correctly use the right keyword during the application process can increase your chances of landing a government warehouse job.

Be prepared for potential security measures like verifying your ray ID, and if needed, be patient during any successful verification waiting periods that occur as your application is reviewed. Stay proactive, keep your connection stable, and respond to any follow-up requests to increase your chances of successfully securing the job.

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