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  • Purchasing Coordinator

    Rocklin, California United States SIERRA JOINT COMMUNITY COLLEGE DISTRICT Full Time 31.51 - Hourly Oct 30, 2025
    Sierra Community College District Employer:

    SIERRA JOINT COMMUNITY COLLEGE DISTRICT

    Since its founding in 1936, Sierra College has focused on quality instruction and meeting the needs of the communities that it serves. With approximately 125 degree and certificate programs, Sierra College is ranked first in Northern California (Sacramento north) for transfers to 4 year Universities, offers career/technical training, and classes for upgrading job skills. Sierra graduates can be found in businesses and industries throughout the region. Our award-winning faculty members enhance their teaching with research, authorship and industry expertise. We are also recognized nationally for excellence in our athletic programs.  

    Apply Now View job Employer Profile

    Job Description

    Under general supervision from assigned manager, coordinates procurement operations and ensures distribution of supplies, equipment, and services; maintains records and prepares reports related to procurement; and performs a variety of administrative support functions relative to assigned area of responsibility.

    Need Help With Your Online Account?

      ◦ Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
      ◦ Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.


    If you have any questions about this position, please contact the Human Resources Department at hr@sierracollege.edu .

    Representative Duties

    The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

    Receives and reviews requisitions in the District’s Banner Enterprise Resource Planning (ERP) system; discusses requested supplies, equipment, and services with appropriate staff; ensures verification of budget availability for requisitions; communicates with appropriate division and accounting staff to make corrections, as needed; ensures purchasing compliance with established District standards; updates requisitions to include necessary information; obtains new quotes from vendors to update District information or when initial quotes have expired; verifies the validity of piggyback or cooperative agreements used to purchase goods; reviews and approves standing purchase orders to determine appropriate usage and compliance with District policies and procedures; understands and applies District chart of accounts; validates accounts and other transactions in financial system; analyzes vendor spend to ensure compliance with bid threshold regulations.Generates, manages, and executes purchase orders, including change orders and closure requests; reviews and edits purchase orders for accuracy; generates all annual District utility purchase orders; reviews and edits purchase order change order requests; reviews and edits purchase order closure requests and ensures items have been received prior to closure; issues purchase order cancelation notifications; coordinates with District staff on next steps if items will not be received by deadlines; periodically reviews open purchase order list and communicates with vendors and District departments to help ensure timely delivery.Leads, trains, and reviews the procurement work of staff; responds to questions and inquiries from faculty and staff; provides assistance with more complex procurement transactions.Applies and communicates information regarding laws, regulations, District policies and procedures related to District purchasing functions.Manages the District’s bank card program, including adding and removing users, ordering and canceling physical cards, and updating account information such as limit increases or decreases; reviews monthly statements for purchasing and account code compliance, adds and removes account access and assigns statement access to account holders.Manages vendor accounts, including adding and removing authorized users to the District’s business procurement accounts; creates and maintains internal vendor files, including contact information, taxpayer information, tax classifications for annual Internal Revenue Service (IRS) Form 1099 reporting, delivery, cost, and quality performance.Coordinates workflow for District procurement and distribution functions; develops and revises procedures to comply with applicable legal requirements; analyzes needs and proposes innovations for District-wide procurement and distribution processes.Assists in the preparation and review of bid packages for Board of Trustee approval and distribution to vendors; ensures confidentiality of information; responsible for managing the California Uniform Public Construction Act Informal Bid List; reviews and updates the Informal Bidding Contractor Pre-Qualification Form; drafts and submits the annual notice to specified trade journals; reviews and verifies received applications for license and insurance compliance; maintains an up-to-date database of verified applicants.Obtains price quotes and ensures vendor compliance with quote requirements; contacts vendors to negotiate prices, quantity, quality, and delivery options; procures urgent materials through the most effective means.Assists in the development of regulations, policies, procedures, manuals, and other informational material regarding District purchasing and warehousing operations.Composes routine and specialized purchasing-related correspondence; designs and revises purchasing office forms, as necessary.Assists with the District's fixed asset program; determines appropriate equipment and items to be included; groups and labels equipment by commodity code and location; assigns asset numbers; monitors fixed assets for disposal.Maintains general purchasing filing system for requisitions, purchase orders, informal bid applications, and vendor performance, vendor catalogs, general correspondence, and related logs.Analyzes current procurement activities and recommends improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis, or cooperative purchasing.Participates in testing of the ERP system for periodic upgrades and patches, as needed.Assists with monitoring centralized warehouse operations, including receipt of goods and return of unordered or unsatisfactory items.Performs related duties that support the overall objective of the position.

    Education and Experience Guidelines

    Any combination of education and experience that demonstrates the required above knowledge and abilities is qualifying. Examples of ways to obtain the above knowledge and abilities could include, but are not limited to, the following:

    Education/Training:
      ◦ Two years of college with major course work in accounting, business administration, finance, or a related field.
    Experience:
      ◦ Four years of increasingly responsible procurement experience.


    QUALIFICATIONS

    The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

    Knowledge of:
      ◦ Principles and practices of governmental procurement and record keeping as applied to education.
      ◦ Automated financial and administrative systems, including automated procurement systems.
      ◦ Standard and automated warehouse receiving procedures.
      ◦ Federal, state, and local laws, codes, policies, and regulations procurement and warehouse processes at a California Community College.
      ◦ Principles and practices of record keeping.
      ◦ Principles of business writing and basic report preparation.
      ◦ Business math skills, including algebraic and statistical computations.
      ◦ English usage, spelling, grammar, punctuation, and vocabulary, including proofreading and formatting techniques.


    Ability to:
      ◦ Coordinate and execute District-wide procurement operations and ensure distribution of supplies, equipment, and services.
      ◦ Obtain optimal prices for various commodities.
      ◦ Lead, organize, and review the procurement work of staff.
      ◦ Prepare clear and concise reports.
      ◦ Perform arithmetic calculations of average to above average difficulty.
      ◦ Plan and organize work to meet changing priorities and deadlines.
      ◦ Maintain accurate filing systems.
      ◦ Utilize office procedures, methods, and equipment, including computers, technology, and applicable software applications sufficiently to perform the duties of the classification, including the District’s Banner Enterprise Resource Planning (ERP) system.
      ◦ Maintain confidentiality of information.
      ◦ Follow oral and written directions.
      ◦ Communicate clearly and concisely, both orally and in writing.
      ◦ Provide onboarding support, general work training, guidance, supervision assistance, and directs activities of student or temporary employees.
      ◦ Establish and maintain effective working relationships with those contacted in the course of work.
      ◦ Work independently or collaboratively.
      ◦ Apply District policies and procedures.


    Physical Demands And Working Environment

    The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

    Environment: Work is performed primarily in a standard office setting.

    Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard; and to verbally communicate to exchange information.

    Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

    Hearing: Hear in the normal audio range with or without correction.

    WHY SIERRA?

      ◦ One of Aspen Institute’s Top 150 Community Colleges in the nation
      ◦ The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc.
      ◦ Public Employee’s Retirement System (PERS)
      ◦ 18 paid holidays (including extended time off during the winter break)
      ◦ 12 accrued paid vacation days per year (vacation accrual increases over time)
      ◦ Competitive benefits package
      ◦ Flexible work schedules may be available
      ◦ Currently during summers, some employee groups participate in 4x10 schedules
      ◦ Qualifying Employer for Public Service Loan Forgiveness (in most cases)


    Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 17,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at two centers located in Grass Valley and Tahoe/Truckee. Our District prides itself on academic excellence.

    Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.

    As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 17,800 students per term, where approximately: 23% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American/Black, 2% are Filipino, 6% are Asian, 1% are American Indian/Alaskan Native, 8% are Multiethnic and 55% are White.

    The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students.

    Need Help With Your Online Account?

      ◦ Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
      ◦ Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.


    If you have any questions about this position, please contact the Human Resources Department at hr@sierracollege.edu .

    Helpful Tip:

    Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities.

    Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any).

    Please see the Sierra College website for additional helpful tips and tools for prospective applicants .

    Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews).

    Key Information Regarding Our Hiring Process

    Hiring Subject to Board of Trustees Approval

    Please note that all new hires require approval from our Board of Trustees during one of their public meetings. Official hire dates will follow this approval. More information about the Board of Trustees and their meetings can be found at https://www.sierracollege.edu/administration/board-of-trustees/ .

    H1B1 Visa Sponsorship Not Available

    At this time, we do not offer H1B1 visa sponsorship for new employees.

    Terms and Conditions of Employment:

    Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department.

    *Sierra Community College District currently operates campuses in Rocklin, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time.

    EEO / TITLE IX EMPLOYER

    Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students.

    Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu .

    Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105.

    If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider.

    TTY/VCO/HCO to Voice

    English 1-800-735-2929

    Spanish 1-800-855-3000

    Voice to TTY/VCO/HCO

    English 1-800-735-2922

    Spanish 1-800-855-3000

    From or to Speech-to- Speech

    English & Spanish 1-800-854-7784

    Closing Date/Time: Continuous
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Top Government Warehouse Jobs and How to Apply

Top Government Warehouse Jobs and How to Apply

Government warehouse jobs offer a range of stable opportunities at the local, state, and federal levels. These jobs are vital in maintaining the smooth operation of government agencies by ensuring proper storage, management, and distribution of critical materials. If you’re interested in pursuing a career in this sector, this guide will help you understand what roles are available, how to apply, and tips to help you succeed.

 

What Are Government Warehouse Jobs?

Government warehouse jobs involve the handling, storing, and managing goods and materials for government agencies. These positions are available across federal, state, and local governments, including warehouse workers, inventory managers, logistics coordinators, and operations managers. Warehouse employees ensure that inventory is handled correctly. They are often tasked with verifying shipments, ensuring that materials are securely stored, and ensuring operations proceed as scheduled at the official federal job site.

 

Where to Find Government Warehouse Jobs

Finding government warehouse jobs can be done through a few key platforms:

  • USAJOBS: This is the official federal job site where most federal government warehouse jobs are posted.
  • Local Government Websites: For state and local opportunities, sites like Team Georgia Careers and the Georgia Local Government Access (GLGA) Marketplace are valuable resources.
  • Search Engines: Search queries like “site warehouse jobs” can uncover additional listings across government websites.
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Make sure to visit these platforms regularly to stay updated on job postings. You can go to the site to complete your application, but securing stable government employment is worth the time invested.

 

Benefits of Government Warehouse Jobs

There are several reasons why someone might consider government warehouse jobs:

  • Competitive Pay: These roles often offer higher salaries than the private sector.
  • Job Security: Government positions generally provide more stability and protection against layoffs.
  • Comprehensive Benefits: Employees in government warehouse jobs usually receive excellent benefits, including health insurance, retirement plans, and paid time off.

Government warehouse jobs are an excellent option for those looking for secure employment. They provide stable pay and long-term opportunities for career growth.

 

Application Process for Government Warehouse Jobs

Requirements and Qualifications

Before applying for government warehouse jobs, it’s essential to ensure that you meet the necessary qualifications. Common requirements include:

  • High School Diploma or Equivalent: Most positions require at least a high school diploma.
  • Physical Ability: These jobs often require lifting heavy objects and working on your feet for long hours.
  • Basic Computer Skills: Most warehouse roles will require some ability to work with inventory management systems.
category056-image-002-careers-in-governmen

Certain roles may require specific certifications, such as forklift operation or hazardous materials handling. Take a few seconds to verify the particular requirements for the job you are interested in. This may include checking the posting date to ensure the job is still available and reviewing the job’s requirements carefully.

How to Apply

To apply for government warehouse jobs, follow these steps:

category056-image-003-careers-in-government
  1. Create an Account: Go to the site where the job is posted, such as USAJOBS or a state-level job board, and create an account.
  2. Submit Your Application: Fill out the application, including your resume and a tailored cover letter. Be sure to click “submit” after completing the form.
  3. Respond to All Questions: Ensure you have fully answered all application questions. Depending on your browser, these may take a few seconds to load.
  4. Verify Information: Double-check your application to ensure all required fields are completed. Verifying your information can prevent delays during the successful verification waiting period.
  1. Wait for Confirmation: After submission, you may need to wait for update notifications on the status of your application.

Ensure you use a stable internet connection to avoid issues when submitting your application. Agencies may request additional information, so monitor your email and respond promptly if asked.

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Tips for Getting Hired

Here are some tips to improve your chances of getting hired for government warehouse jobs:

  • Tailor Your Resume and Cover Letter: Highlight relevant skills, such as logistics experience or knowledge of inventory management systems, and align your application with the job description.
  • Use Keywords: Utilize essential phrases from the job posting to demonstrate that you meet the qualifications. This helps ensure that your application passes through the initial screening.
  • Practice Interviewing: Be ready to discuss your previous experience and how it applies to your desired role.
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  • Follow: After submitting your application, send a polite follow-up email to the hiring agency to express your continued interest in the position.

Ensuring you have completed all steps properly will help streamline the process, so take a few extra seconds to review everything before submission. This helps avoid issues like verifying you are human or dealing with other security prompts during verification.

 

Types of Government Warehouse Jobs

Here are some common government warehouse jobs and their responsibilities:

1. Warehouse Worker

  • Responsibilities: Receiving and shipping goods, organizing warehouse space, and maintaining accurate inventory records.
  • Skills Needed: Physical strength, attention to detail, and experience with basic inventory systems.

2. Inventory Manager

  • Responsibilities: Managing inventory levels, ordering stock, and keeping track of supply levels.
  • Skills Needed: Organizational skills, experience with inventory control software, and strong attention to detail.

3. Logistics Coordinator

  • Responsibilities: Coordinating shipments, managing delivery schedules, and ensuring the timely transport of materials.
  • Skills Needed: Communication and problem-solving skills and experience in logistics or supply chain management.

4. Supply Chain Manager

  • Responsibilities: Overseeing the flow of goods from suppliers to warehouses and from warehouses to their destinations.
  • Skills Needed: Advanced understanding of supply chain operations, strong leadership skills, and vendor management experience.

5. Operations Manager

  • Responsibilities: Managing daily operations, supervising warehouse staff, and maintaining efficiency.
  • Skills Needed: Leadership, operations management, and working with various teams.
 

Conclusion

Government warehouse jobs provide stable employment, competitive pay, and comprehensive benefits. Whether you’re applying for an entry-level position as a warehouse worker or aiming for a management role, understanding the qualifications and following the application process carefully is critical. Reviewing your application and ensuring you correctly use the right keyword during the application process can increase your chances of landing a government warehouse job.

Be prepared for potential security measures like verifying your ray ID, and if needed, be patient during any successful verification waiting periods that occur as your application is reviewed. Stay proactive, keep your connection stable, and respond to any follow-up requests to increase your chances of successfully securing the job.

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