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  • Human Resources Assistant

    455 E. Calaveras Blvd., Milpitas, California 95035 United States CITY OF MILPITAS, CA Full Time $64,132.12 - $77,950.08 Annually Jan 13, 2026
    City of Milpitas Employer:

    CITY OF MILPITAS, CA

    Located at the southern tip of the San Francisco Bay, the City of Milpitas is a progressive community that is an integral part of the high tech Silicon Valley. With a very diversified resident population of nearly 80,000, the City of Milpitas sees therole of every employee as being committed to accomplishing the community’s vision by providing fiscally sound, superior services. Milpitas is the 8th fastest growing city in the United States according to the US Census Bureau and the 2nd fastest growing in California. We are home to an industrious and well educated community with an average household incomeexceeding the County average. The homeownership rate is close to 70% and Milpitas’ housing market remains affordable relative to the majority of Santa Clara County. Milpitas is often called the “Crossroads of Silicon Valley” with most of its 13.63 square miles of land situated between two major freeways (I-880 and I-680), State Route 237, and a County expressway. With existing light rail and a recently openedBART extension, the transit hub adjacent to the Great Mall facilitated high density transit oriented development with over 1,000 units being built. There are approximately 1,790 acres, or 2.9 square miles designated for various industrial uses.There are eight existing industrial parks and 550 manufacturing plants in Milpitas. The City provides a multitude of outstanding recreational opportunities, including aquatics, cultural arts and theater, sports leagues and activities, youth programming and senior activities and services. The City of Milpitas is a full service City with water utility, sewer utility, police and fire services. The City Council makes the ultimate planning and policy decisions for residents, and oversees the City’s almost $192 million budget with 439 full-timeemployees. There are 14 advisory commissions on which residents can participate –the Planning Commission, Arts Commission, Youth Advisory Commission, Library Advisory Commission and Senior Advisory Commission to name a few. Issues challenging the City and Commissions include development, quality of life, andtraffic.

    Apply Now View job Employer Profile

    Job Description

    Definition

    This recruitment will close on January 27, 2026, or once 100 applications have been received, whichever occurs first.

    Submit your application early for priority consideration.

    The City of Milpitas is looking for a Human Resources Assistant to join the HR Department. This is an opportunity to join a small but mighty team where every role makes a meaningful impact.

    The City of Milpitas is home to family-centered communities that embrace cultural diversity, quality schooling, and conveniently located neighborhood parks and shopping centers. Milpitas has an ethnically diverse array of retail and restaurants, and major regional retail destinations that attract shoppers from beyond the city. With over 40,800 jobs and 39,600 employed residents, Milpitas is a jobs rich community and is often called the “Crossroads of Silicon Valley”. Once a small agricultural town and later a stopover point for travelers between Oakland and San Jose, Milpitas has blossomed into one of the world’s premier computer and semiconductor producers.

    To learn more, visit This Is Milpitas .

    The Human Resources Assistant provides essential administrative support to the Human Resources Department and serves as a central hub for daily HR operations. Working under the direction of the Human Resources Director or designee, this position supports a broad range of HR functions. This position is also responsible for processing payments and coordinating departmental contracts. The Human Resources Assistant provides administrative support such as preparing correspondence, tracking documents, maintaining files, scheduling, and supporting HR workflows, ensuring the department operates efficiently. As a primary point of contact for employees and the public, this role plays a critical part in keeping the department connected while handling sensitive and confidential matters with professionalism, discretion, and care.

    The ideal candidate is a resourceful and customer service-oriented professional who enjoys helping others and takes pride in being a reliable, critical member of a collaborative HR team. This individual is highly organized, attentive to detail, and able to manage multiple priorities in a fast-paced environment. A warm, customer-focused approach combined with sound judgment and a strong commitment to confidentiality is essential. The successful candidate communicates clearly, is comfortable working with HRIS systems and standard office software and is motivated to support departmental projects and continuous improvement efforts. Public-sector experience is preferred.

    SUPERVISION RECEIVED AND EXERCISED

    Receives supervision from a Human Resources Analyst I/II, Human Resources Manager, and/or the Human Resources Director.

    For the complete job description, please visit: Human Resources Assistant

    Examples of Duties

    Duties may include, but are not limited to, the following:
    • Provide customer service and respond to general inquiries regarding Human Resources operations from citizens, employees, and job applicants at the counter, on the telephone, and via e-mail.
    • Establish, update, and maintain departmental records, files, and databases, while preserving confidentiality.
    • Maintain personnel files, contract and vendor files, and assist with records management and retention.
    • Type, proofread, and process a variety of documents including general correspondence, forms, memos, charts, and specialized documents drafts, notes, or brief instructions.
    • Compile information and data for financial reports; check and tabulate data; prepare simple financial reports; and maintain a variety of financial records.
    • Assist with the coordination of recruitments, including posting recruitment flyers, uploading job announcements on-line, entering applicant data into applicant tracking database, responding to questions about recruitment and testing processes, sending notices to candidates, scheduling written exams and oral board interviews, preparing oral board and other testing materials, and scheduling testing appointments.
    • Maintain the Human Resources general voicemail, inboxes, and Outlook calendars, including the recruitment ew mail inbox.
    • Open, sort, screen, and distribute Human Resources mail.
    • Send standard correspondence to employees, including citywide memorandums and notices.
    • Coordinate training for City staff, including scheduling training, preparing and distributing announcements, tracking attendance, and setting up training site with materials and refreshments when needed.
    • Process benefit enrollments and changes in City's financial system and benefit vendor websites.
    • Generate Personnel Action Forms (PAF) for standard Human Resources actions.
    • Maintain departmental operating supplies and process purchase orders.
    • Manage and reconcile invoices and ensure timely payments for services and goods related to the Human Resources Department.
    • Process reimbursements for training.
    • Maintain compliance posters in all areas posted within the City.
    • Respond to requests for verification of employment.
    • Assist with the coordination of Human Resources events.
    • Perform other duties as assigned.


    Typical Qualifications

    EXPERIENCE AND EDUCATION

    Experience:
    • Eighteen (18) months of general office experience involving extensive customer service.

    Education:
    • Equivalent to the completion of the twelfth grade.
    • Preferred, but not required: Completion of some college-level coursework or certification


    Supplemental Information

    Panel interviews are tentatively scheduled for the week of February 16, 2026

    SELECTION PROCESS

    The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

    Please note : The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.

    SPECIAL REQUIREMENTS
    Essential duties require the following physical abilities and work environment:
    Ability to work in a standard office environment; repetitive keyboarding; ability to sit for extended periods of time.

    In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.

    The City of Milpitas is an Equal Opportunity Employer.

    RETIREMENT
    Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare.

    MEDICAL INSURANCE
    Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage.

    RETIREE MEDICAL
    Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service.

    DENTAL & VISION
    City provides full family coverage for Delta Dental and MES Vision at no cost to the employee.

    LIFE INSURANCE
    City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance.

    DISABILITY INSURANCE
    City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month.

    DEFERRED COMPENSATION
    City contributes $75 per month on the employee's behalf.

    VACATION
    Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service.

    HOLIDAYS
    Employees receive 12 paid holidays and one (1) floating holiday per year.

    SICK LEAVE
    Employees earn 12 days annually.

    TUITION REIMBURSEMENT
    Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement.

    FITNESS PROGRAM
    Employeesare offered free access to City-sponsored sports and fitness programs.

    The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or https://www.milpitas.gov/245/Benefits for more information on employee benefits.

    Closing Date/Time: 1/27/2026 11:59 PM Pacific
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Why Government HR Jobs Matter – And How You Can Get Involved

Why Government HR Jobs Matter – And How You Can Get Involved
 

Introduction

Are you passionate about public service and personnel management? A career in government HR offers a unique opportunity to shape the workforce that supports critical public programs. Unlike private-sector human resources roles, government HR jobs have far-reaching impacts on the services millions rely on daily. If you’re interested in contributing to national security, education, or local city functions, a job in government HR might be the perfect fit.

 

What is Government HR?

At its core, government HR is about managing the employees that keep public services running. The role includes all the traditional HR responsibilities—recruitment, compensation, and training—but with an additional focus on public service. In government human resources, you’ll work within a more complex regulatory environment, dealing with policies and laws specific to public-sector employment.

 

The Scope of Government HR

Government HR operates across three primary levels:

  • Federal: HR professionals manage personnel for national departments like the Department of Defense, NASA, or the FBI. These roles can include hiring for positions related to national security or research programs.
  • State: HR professionals at this level work with state agencies such as health services, transportation, or education.
  • Local: These roles support HR needs for city or county departments, such as police, parks and recreation, and public works.
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Each level presents unique challenges but shares a common goal: building and maintaining a strong workforce dedicated to public service.

 

Key Responsibilities in Government HR

Government HR jobs involve a wide range of responsibilities that vary by role and agency but generally include:

  • Recruitment and Staffing: Attracting and hiring qualified candidates for public service positions, often navigating specific regulations around hiring processes and veterans’ preferences.
  • Compensation and Benefits: Administering pay, a deferred compensation plan, dependent care expenses, and benefits such as health, dental, and long-term disability, often offered on a pre-tax basis.
  • Training and Development: Creating programs to enhance government employees’ skills and leadership capabilities, including senior executives.
  • Labor Relations: Managing relationships with unions and handling collective bargaining processes, often within strict legal frameworks.
  • Performance Management: Implementing systems that improve employee performance, set goals, and enhance efficiency.
  • Policy Development: Drafting and enforcing HR policies that comply with government regulations and employment law.
 

Why Choose a Career in Government HR?

Choosing a career in government HR comes with its own set of unique advantages and challenges. Here are some reasons why it might be the right path for you:

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  • Mission-Driven Work: Your work directly impacts public service and contributes to the well-being of your community and country.
  • Complex Regulatory Environment: Navigating a maze of policies, regulations, and employment laws specific to the public sector.
  • Diversity and Inclusion: Government HR professionals are critical in promoting a diverse workforce that reflects the population they serve.
  • Transparency and Accountability: Government HR jobs operate under greater public scrutiny and require adherence to strict ethical standards and responsibility to taxpayers.
  • Work-Life Balance: Many government HR roles offer benefits like more sick leave per calendar year, additional public holidays, and flexible work schedules.

Government HR could be a great fit if you enjoy problem-solving within complex systems, are passionate about public service, and have strong interpersonal and communication skills.

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Begin Your Career Journey

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Qualifications and Skills for Government HR Jobs

A career in government HR typically requires a mix of educational qualifications, technical expertise, and soft skills.

Educational Requirements

  • Bachelor’s Degree: Most government HR positions require a bachelor’s degree in human resources management, business administration, public administration, or social sciences.
  • Master’s Degree: For higher-level positions or faster career advancement, a Master of Public Administration (MPA) or an MBA focusing on HR may be necessary.
  • Certifications: Professional certifications such as SHRM Certified Professional (SHRM-CP), IPMA-HR Certified Professional (IPMA-CP), or Professional in Human Resources (PHR) can make you more competitive in the job market.
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Technical Knowledge

  • HR Laws and Regulations: A solid understanding of employment laws, including the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), and the Fair Labor Standards Act (FLSA), is critical in government HR.
  • Government-Specific Policies: Familiarity with the Merit System Principles, veterans’ preference in hiring, and prohibited personnel practices is essential for working within federal agencies.
  • HR Information Systems (HRIS): Proficiency in HR software like Workday, PeopleSoft, or USA Staffing is often required.
  • Data Analysis: Government HR professionals must have skills in data analysis to evaluate workforce metrics, compensation, and performance management.

Soft Skills

  • Communication: Strong verbal and written communication skills are essential for explaining policies to employees, writing reports, and presenting to leadership.
  • Problem-Solving: Government HR professionals must be able to develop creative solutions within regulatory constraints and make quick decisions in high-pressure situations.
  • Ethical Decision-Making: Maintaining confidentiality and adhering to government ethics standards are critical aspects of the job.
  • Cultural Competence: Sensitivity to diversity, inclusion, and equity issues is necessary for building a representative and inclusive workforce.
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Additional Requirements for Government HR Jobs

In addition to education and skills, some government HR roles have specific requirements:

  • US Citizenship: Many federal, state, or local government positions require U.S. citizenship.
  • Security Clearance: Some federal government roles, particularly those related to national security, require security clearance.
  • Residency Requirements: Certain local government jobs may require you to live within the jurisdiction you serve.
 

Steps to Start Your Career in Government HR

If you’re ready to pursue a career in government HR, here are some steps to guide your job search:

  • Gain Experience: Look for internships or entry-level positions within government agencies to gain firsthand experience.
  • Build Your Network: Join professional organizations like SHRM or the Public Sector HR Association (PSHRA) to connect with industry professionals and stay informed about upcoming events.
  • Enhance Your Education: Consider pursuing advanced degrees or certifications in HR or public administration.
  • Stay Informed: Keep up with trends, new policies, and best practices in government HR.
  • Update Personal Information: Ensure your resume reflects your skills, certifications, and experience relevant to government HR roles. After updating, don’t forget to click save to ensure your information is ready for potential employers.
 

Conclusion

A career in government HR offers the chance to contribute to public service in impactful ways, especially within a state agency where you can manage essential services that benefit local communities. You’ll gain valuable experience in navigating complex regulations and providing vital assistance to public employees. If you’re seeking a career with diverse opportunities, strong job security, and room for growth, government HR could be your ideal path. You can begin your job search today and explore the many resources available to help you succeed in this fulfilling field.

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