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  • Fleet Administrative Specialist II

    Fort Collins, Colorado United States Larimer County, CO Full Time $23.03 - $27.45 Hourly Dec 20, 2024
    Larimer County Employer:

    Larimer County, CO

    Nestled in the heart of Northern Colorado, Larimer County is known for its stunning natural beauty, outdoor recreation, and vibrant communities. Our region is a haven for outdoor enthusiasts with access to the Rocky Mountain National Park, Poudre River, and countless hiking trails. Beyond its breathtaking landscapes, Larimer County boasts a growing economy, excellent schools, and a blend of rural charm and urban convenience, making it an ideal place to live, work, and thrive. Why Work for Larimer County? At Larimer County, we are dedicated to creating a healthier, safer, and more vibrant community. As a trusted public service organization, we empower our employees to make meaningful contributions that positively impact the lives of over 350,000 residents. Our mission is to provide excellent service and innovation through collaboration and accountability while fostering an inclusive workplace that values professional growth. What We Offer: Purpose-Driven Careers: Our employees tackle real-world challenges in public health, environmental sustainability, infrastructure, public safety, community resources, and more, working on initiatives that shape the future of Larimer County. Comprehensive Benefits: We offer a competitive benefits package that includes health insurance, retirement plans, generous paid time off, and wellness programs designed to support you and your family. Professional Development: Larimer County is committed to helping employees grow their careers through ongoing learning opportunities, skill development, and career advancement resources. Collaborative Environment: At Larimer County, we believe in the power of teamwork. Join our engaging and supportive team where collaboration and innovation are not just encouraged—they're celebrated. Our culture emphasizes open communication, respect, and accountability, creating an environment where everyone's ideas are valued. Join Larimer County’s commitment to excellence and take pride in serving your community. With a wide range of career paths available, there's something for everyone at Larimer County. Explore the possibilities and discover your opportunity to grow with us.

    Apply Now View job Employer Profile

    Job Description

    Overview

    The Fleet Services department is hiring an Administrative Assistant!
    In this role, you will provide support by coordinating meetings and events, offering excellent customer service, and assisting employees with system support. You'll also prepare documents and folders for new equipment, maintain and update databases, and organize essential files.
    This position will be working with staff in our fleet shop in Loveland. The typical schedule is 7:00 AM - 3:30 PM Monday - Friday.

    Responsibilities

    What you'll be doing:
    • Coordinating and managing ownership folders and databases for Fleet Assets.
    • Handling DMV title work and managing fuel card ordering for fleet vehicles.
    • Entering invoices into the accounting system.
    • Generating and distributing maintenance reports, and working with customers to schedule vehicle maintenance.
    • Maintaining up-to-date records in all relevant databases.
    • Tracking and reviewing employee timesheets to ensure accuracy.
    • Monitoring key dates and communicating updates through written and verbal channels.
    • Attending meetings and taking detailed notes and minutes.

    To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Specialist_II.

    What we're looking for:
    • Strong ability to enter and maintain data in computer systems or databases.
    • Clear and effective written communication with different groups.
    • A focus on continuous process improvement.
    • Ability to set and adjust appointments, calendars, and work schedules for light-duty vehicles.
    • Excellent customer service skills, with the ability to answer questions and direct complex issues to the appropriate person.
    • Strong organizational skills and the ability to complete tasks efficiently as part of workflows.
    • Consistent and predictable attendance.


    Qualifications

    To move forward in the hiring process, candidates need to meet the required minimum qualifications. That said, we encourage you to think about your unique background and skills before applying. People often underestimate how their experiences match up with a role’s needs. If you meet the minimum qualifications and believe your skills and perspective can add value to this position, we encourage you to apply.
    • Must be at least 18 years of age.
    • Two (2) years of experience of experience in a directly related field

    Benefits

    Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:
    • Medical, Dental, and Vision benefits
    • FSA or HSA (depending on the medical plan)
    • Short- and Long-Term Disability
    • Employee Assistance Program
    • Basic Life/AD&D Insurance
    • Accident and Critical Illness Insurance
    • Retirement Plan 401(a) with employer match
    • 457(b) Deferred Compensation
    • Generous paid time off, including vacation, sick leave, and holidays
    Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits

    Supplemental Information

    An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.
    All application components must be submitted by 11:59 PM MT on the closing date listed.

    Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

    For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

    Larimer County offers the following for all Regular/Limited Term positions:
    • Medical, Dental, and Vision Benefits.
    • Flexible Spending Accounts / Health Savings Account
    • Short and Long Term Disability.
    • Employee Assistance Program
    • Basic Life/Accidental Death & Dismemberment
    • Accident Insurance
    • Critical Illness Insurance
    • Retirement Plan 401(a) with employer match.
    • 457(b) Deferred Compensation.
    • Paid time off including vacation, sick and holidays.


    Click here to view information on Larimer County's Benefits.

    Closing Date/Time: 1/9/2025 11:59 PM Mountain
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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What Sets Government Fleet Manager Jobs Apart

What Sets Government Fleet Manager Jobs Apart
 

Unique Aspects of Government Fleet Manager Jobs

Government fleet manager jobs offer a distinct set of challenges and rewards that make them stand out in the field of fleet management. Here are the key aspects that make these positions unique when you respond to their call to action:

Diverse Vehicle Oversight

Government fleet manager jobs involve overseeing the operation of an incredibly varied fleet. Unlike private sector roles that might focus on a single type of vehicle, your day could involve:

  • Coordinating maintenance for police cruisers
  • Planning the replacement cycle for waste management trucks
  • Overseeing the acquisition of new fire engines
  • Ensuring park maintenance vehicles are running efficiently

This diversity requires a broad knowledge base and adaptability, making government fleet manager jobs both challenging and exciting.

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Fiscal Responsibility and Transparency

Government fleet manager jobs come with a unique set of financial considerations:

  • Working within strict budgetary constraints set by public funding
  • Justifying expenditures to elected officials and the public
  • Implementing cost-saving measures without compromising service quality
  • Maintaining transparent records for public audits and scrutiny

These aspects of government fleet manager jobs require strong analytical skills and the ability to communicate complex financial decisions clearly.

Long-Term Strategic Planning

While private sector fleet managers might focus on short-term goals, government fleet manager jobs offer the security of planning for the long haul:

  • Developing 5, 10, or even 20-year fleet replacement strategies
  • Anticipating future technological advancements and their impact on the fleet
  • Balancing immediate operational needs with long-term sustainability goals
  • Creating contingency plans for various scenarios, including emergencies and budget fluctuations

This long-term perspective is a key differentiator for government fleet manager jobs.

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Technical Expertise and Repair Management

Government fleet manager jobs require a deep understanding of vehicle maintenance and repair processes. This aspect of the job involves:

  • Diagnosing complex mechanical issues across a diverse range of vehicles
  • Overseeing the procurement of parts and specialized tools for the maintenance facility
  • Managing repair workflows to minimize vehicle downtime and maximize fleet availability
  • Staying up to date with the latest automotive technologies and repair techniques

This hands-on technical aspect sets government fleet manager jobs apart, requiring individuals who can seamlessly transition from the office to the repair shop floor.

Interagency Collaboration

Government fleet manager jobs often require working across multiple departments and agencies:

  • Coordinating with various government entities to meet diverse fleet needs
  • Standardizing practices across different departments when possible
  • Navigating complex bureaucracies to implement changes
  • Balancing competing priorities from different stakeholders

This collaborative aspect makes government fleet manager jobs ideal for those who excel in communication and relationship-building.

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Emergency Response Readiness

A crucial aspect of government fleet manager jobs is ensuring readiness for emergencies:

  • Maintaining emergency vehicles in top condition for immediate deployment
  • Developing contingency plans for fleet operations during crises
  • Coordinating with emergency response teams to provide necessary vehicle support
  • Rapidly adapting fleet priorities during natural disasters or other emergencies

This responsibility adds a layer of importance to government fleet manager jobs that’s rarely found in the private sector.

Professional Development Opportunities

Government fleet manager jobs often come with unique opportunities for growth:

  • Access to specialized training programs in public sector management
  • Chances to earn industry-specific certifications
  • Opportunities to attend government-specific conferences and workshops
  • Clear career progression paths within the public sector

These development opportunities make government fleet manager jobs attractive for those looking to build a long-term career in fleet management.

Government fleet management jobs require fiscal responsibility, long-term planning ability, calm and quick-wittedness in the face of emergencies, and coordination on various levels. Understanding these unique aspects of government fleet manager jobs is crucial for job seekers considering proceeding with this career path.

With coordination completing the need for human connection at work, such a career offers unparalleled opportunities to make a real difference in your community while developing a diverse skill set. Once you verify that it’s right for you, feel free to review job requirements and start a job application below.

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