Recruitment Lead Staff Assistant - Extra Help The Orange County Registrar of Voters (ROV) will begin accepting applications for Recruitment Lead/Staff Assistant-Extra Help position on Friday, August 2, 2019; this recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about August 12, 2019 Please Note: Only on-line applications will be accepted. Applications will be screened in relation to the criteria described. These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These Temporary Extra Help positions are estimated to end early-to-late March 2020. These positions will often require overtime on evenings and weekends. REGISTRAR OF VOTERS The Registrar of Voters is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.6 million active registered voters. The Registrar of Voters staff includes 49 full-time, permanent staff, numerous Extra Help (temporary and part-time staff), and thousands of volunteers representing the broad spectrum of Orange County's population. We are responsible for all components of election management, including voter registration, Vote Center employees and Vote Center location, ballot creation, voting system security, ballot processing, vote tallying, community outreach and education as well as candidate services such as candidate filing and campaign finance. At the Registrar of Voters, you will have the opportunity to develop new skills or add to your current work experience; participate in the election process; and through an indirect yet highly important involvement, help the Registrar of Voters continue to conduct elections in a uniform, consistent and accessible manner. Make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. You can find more information about the Registrar of Voters department and what we do at www.ocvote.com ABOUT THE POSITION The Registrar of Voters is looking for a dynamic Recruiter to assist with the March 2020 Primary Election as part of our Administrative team in a lead recruitment role. This position requires the skills and knowledge of current Human Resources practices with a technical expertise in full-cycle recruiting for large scale hiring. Additionally, this position will require a professional demeanor, the ability to problem solve, provide detailed analysis and possess advanced computer skills. The incumbent will also be able to: Play an integral role in coordinating new hire on-boarding. Participate in applicant screening/interviewing Work closely with strategic partners and client groups to proactively source appropriate talent for job openings Ensure effective communication with applicants throughout the recruitment process; creating a positive experience to maintain engagement and minimize drop-off Lead a recruitment team consisting of 4 subordinates conductinglarge scale recruitments, in a high paced office, to meet the needs of the agency Prepare a variety of documents using Microsoft Office Suite DESIRABLE QUALIFICATIONS In addition to the required minimum qualifications, the ideal candidate will possess two (2) or more years of progressively responsible full-cycle recruiting experience and/or one (1) year of progressively responsible, large scale recruitment experience, including coordination and working job fairs, reviewing applications and resumes to recognize quality candidates and will demonstrate extensive knowledge and experience with the following core competencies: Human Resources Knowledge | Experience Applying principals and practices of human resources programs (e.g., recruitment/selection, employee relations, personnel transaction, EEO) Applying current employment laws, best practices and trends of Human Resources and proactively planning for and applying such specific emerging issues in the organization Experience in a supervisory or lead capacity in a fast-paced HR department managing large scale recruitments. Strategic Thinking and Judgment | Analytical Skills Exercising good judgment, integrity and discretion as well as logically and analytically researching and evaluating information, propositions and claims Collecting and analyzing complex and sensitive/confidential data and produce high quality human resource reports Oral | Written Communication Skills Responding to internal and external customers regarding inquiries on general human resources issues (e.g., recruitments, position control, etc.) and other applicable human resources related rules and regulations Composing written documents for a wide variety of audiences, such as job bulletins, composing formal job offer letters, reports, reallocation studies and other official documents Bilingual skills are a plus Preparing and orally presenting program training and support information to various groups Communicating, coordinating and collaborating effectively with all organizational levels and the public regarding sensitive/confidential issues Minimum Qualifications Click here to view the class spec/job description. PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine. Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently. SPECIAL REQUIREMENTS All candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references and criminal check. Possession of a valid California drivers' license, Class C and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record. RECRUITMENT PROCESS Registrar of Voters-Human Resources will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer) OC Registrar of Voters-Human Resources will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%) Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters-Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies. ADDITIONAL INFORMATION Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com How to Apply: Apply online by clicking the "Apply" link located at the top of this announcement Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed For specific information regarding the recruitment, please contact Leslie Bonias either by email to Leslie.Bonias@rov.ocgov.com or via telephone by calling (714)567-7620. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Sep 17, 2019
Variable Shift
Recruitment Lead Staff Assistant - Extra Help The Orange County Registrar of Voters (ROV) will begin accepting applications for Recruitment Lead/Staff Assistant-Extra Help position on Friday, August 2, 2019; this recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about August 12, 2019 Please Note: Only on-line applications will be accepted. Applications will be screened in relation to the criteria described. These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These Temporary Extra Help positions are estimated to end early-to-late March 2020. These positions will often require overtime on evenings and weekends. REGISTRAR OF VOTERS The Registrar of Voters is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.6 million active registered voters. The Registrar of Voters staff includes 49 full-time, permanent staff, numerous Extra Help (temporary and part-time staff), and thousands of volunteers representing the broad spectrum of Orange County's population. We are responsible for all components of election management, including voter registration, Vote Center employees and Vote Center location, ballot creation, voting system security, ballot processing, vote tallying, community outreach and education as well as candidate services such as candidate filing and campaign finance. At the Registrar of Voters, you will have the opportunity to develop new skills or add to your current work experience; participate in the election process; and through an indirect yet highly important involvement, help the Registrar of Voters continue to conduct elections in a uniform, consistent and accessible manner. Make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. You can find more information about the Registrar of Voters department and what we do at www.ocvote.com ABOUT THE POSITION The Registrar of Voters is looking for a dynamic Recruiter to assist with the March 2020 Primary Election as part of our Administrative team in a lead recruitment role. This position requires the skills and knowledge of current Human Resources practices with a technical expertise in full-cycle recruiting for large scale hiring. Additionally, this position will require a professional demeanor, the ability to problem solve, provide detailed analysis and possess advanced computer skills. The incumbent will also be able to: Play an integral role in coordinating new hire on-boarding. Participate in applicant screening/interviewing Work closely with strategic partners and client groups to proactively source appropriate talent for job openings Ensure effective communication with applicants throughout the recruitment process; creating a positive experience to maintain engagement and minimize drop-off Lead a recruitment team consisting of 4 subordinates conductinglarge scale recruitments, in a high paced office, to meet the needs of the agency Prepare a variety of documents using Microsoft Office Suite DESIRABLE QUALIFICATIONS In addition to the required minimum qualifications, the ideal candidate will possess two (2) or more years of progressively responsible full-cycle recruiting experience and/or one (1) year of progressively responsible, large scale recruitment experience, including coordination and working job fairs, reviewing applications and resumes to recognize quality candidates and will demonstrate extensive knowledge and experience with the following core competencies: Human Resources Knowledge | Experience Applying principals and practices of human resources programs (e.g., recruitment/selection, employee relations, personnel transaction, EEO) Applying current employment laws, best practices and trends of Human Resources and proactively planning for and applying such specific emerging issues in the organization Experience in a supervisory or lead capacity in a fast-paced HR department managing large scale recruitments. Strategic Thinking and Judgment | Analytical Skills Exercising good judgment, integrity and discretion as well as logically and analytically researching and evaluating information, propositions and claims Collecting and analyzing complex and sensitive/confidential data and produce high quality human resource reports Oral | Written Communication Skills Responding to internal and external customers regarding inquiries on general human resources issues (e.g., recruitments, position control, etc.) and other applicable human resources related rules and regulations Composing written documents for a wide variety of audiences, such as job bulletins, composing formal job offer letters, reports, reallocation studies and other official documents Bilingual skills are a plus Preparing and orally presenting program training and support information to various groups Communicating, coordinating and collaborating effectively with all organizational levels and the public regarding sensitive/confidential issues Minimum Qualifications Click here to view the class spec/job description. PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine. Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently. SPECIAL REQUIREMENTS All candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references and criminal check. Possession of a valid California drivers' license, Class C and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record. RECRUITMENT PROCESS Registrar of Voters-Human Resources will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer) OC Registrar of Voters-Human Resources will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%) Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters-Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies. ADDITIONAL INFORMATION Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com How to Apply: Apply online by clicking the "Apply" link located at the top of this announcement Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed For specific information regarding the recruitment, please contact Leslie Bonias either by email to Leslie.Bonias@rov.ocgov.com or via telephone by calling (714)567-7620. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Orange County, CA
Orange County, CA, United States
PROGRAM MANAGER - PUBLIC HEALTH NURSING AND FAMILY HEALTH (ADMINISTRATIVE MANAGER II) This recruitment is open to the public . This recruitmentwillbe open for a minimum of five (5) business days and will remain open on a continuous basis until 11:59 p.m. (PST) on the day the County's needs are met. Applicants are encouraged to apply immediately. This recruitment will establish an Open eligible list. This list will be used to fill current vacancies, and can be used to fill future Administrative Manager II positions with this specialty. This recruitment may also be used to fill positions in a similar and/or lower classifications throughout the County of Orange. THE COUNTY The County of Orange is a regional service provider and planning agency whose core businesses include public safety, public health, environmental protection, regional planning, public assistance, social services and aviation. THE AGENCY The Orange County Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, an executive team with an organizational structure comprised of five service areas - Administrative and Financial, Behavioral Health, Correctional Health, Regulatory and Medical Services, and Public Health is committed to meeting the health needs of the diverse Orange County community. THE DIVISION The Public Health Nursing Division works with individuals, families and community groups to promote health and to identify at-risk populations in need of public health nursing services. Public Health Nurses perform comprehensive nursing assessments, link clients to appropriate medical and social services based on identified needs, and provide health education. The purpose of the Division of Family Health is to promote the health and well-being of all infants, children, parents and families in Orange County. To achieve our mission, Family Health collaborates with a range of community organizations and health professionals; provides leadership in the development of community resources, linkages and partnerships; and offers integrated quality health care services. THE OPPORTUNITIES Reporting to the Public Health Nursing or Family Health Division Manager, the Program Manager position, is responsible for the management of assigned Public Health Nursing or Family Health services and staff. The target populations may include pregnant and parenting high-risk women, medically high-risk infants, homeless individuals, those with chronic diseases, older adults and medical providers. The position's direct report may include Supervising Public Health Nurses, Program Supervisors, Office Supervisors, Research Analysts, and shared support staff. The position helps manage a budget of approximately $10 million. Job duties include, but are not limited to: Provide guidance to direct reports through project consultation, work plan implementation and manage performance of staff Serve as part of the Division Management Team in building a strong, cohesive, inclusive and responsive team Assist with programs' budgets Strengthen community partnerships Make program and policy recommendations Develop and implement of program guidelines, policies and procedures Lead and promote a culture of continuous quality improvement Public Health Nursing Program Managers (2 positions) are responsible for the following programs: Early Childhood System of Care (ECSOC) : All children 0-5 years of age newly entering the Child Welfare System will be automatically enrolled in the program for case management to address their medical, behavioral, and developmental needs by screening and referring to community resources and other specialties as appropriate. Emergency Response Public Health Nursing : Public Health Nurses (PHNs) in this program work collaboratively with Senior Social Workers to investigate suspected child abuse cases with medical/developmental components by providing nursing consultations, making joint home or field visits, assessing the health and developmental conditions of the children, and determining the level of response when child abuse reports came through the registry. Health Care Program for Children in Foster Care : PHNs work with Social Services Agency (SSA) staff to promote, enhance and ensure the mental and health care needs of out of home placement foster children and youth are met. PHNs provide coordination of care, case management, consultation services, and home visitation to meet the challenging mental and medical needs of these vulnerable and at risk population. Health Access Promotion : PHNs support healthy child development and school readiness utilizing an integrated network of service delivery to reach families with young children. The services may include: assisting with access to health and family support services, linking families to health care homes, providing families with community resources, conducting health and developmental screenings, assuring that childhood immunizations are up to date, and assisting families in applying for and maintaining health insurance. Families with children 0-5 who are living in motels, who would otherwise be homeless, are especially targeted. High Risk Pregnancy Services : PHNs assist pregnant and postpartum women with obtaining medical care and provide pregnancy and newborn health care information, referrals, and resources. Medically High-Risk Newborns (MHRN) : PHNs provide support for health access, family support, and intensive case management services to families of infants who are at high-risk for developmental disabilities or complications due to medical or environmental risk factors. The goal is to reduce the incidence of infant mortality and morbidity and the potential impact of handicapping conditions by early identification and intervention during the first three years of life. Nurse Family Partnership (NFP) ® : PHNs make home visits to first-time low-income pregnant and parenting women less than 24 years of age to improve pregnancy outcomes by helping young mothers improve their prenatal health; to assist parents to care for their infants competently to improve their growth and development; and to assist parents in becoming more economically self-sufficient by helping them complete their education, find rewarding work, and plan subsequent pregnancies in ways that support their aspirations. PHNs provide services early in pregnancy and continue until the child's second birthday. Perinatal Substance Abuse Services /Assessment and Coordination Team (PSAS/ACT) : PHNs provide home visitation, health education, care coordination and case management services to pregnant or parenting women and their children. Women are eligible for services if they are pregnant or parenting infants, have a history of substance use, have HIV infection, have a diagnosis of mental illness or are at risk for Perinatal Mood and Anxiety Disorders. PSAS/ACT nurses strive for optimal health outcomes for both mothers and infants. Adults and Families : PHNs provide home visitation to low income, uninsured, or under-served adults and children with unmet healthcare needs or chronic conditions such as asthma and diabetes. Services may include nursing assessment, case management, counseling, education, client advocacy, and providing clients with linkages to health insurance/medical care. Outcomes include improved access to health care, and maximizing client's strengths in daily living skills and health issues. Comprehensive Health Assessment Team for the Homeless (CHAT-H) : PHNs assist homeless families and individuals who have unmet healthcare needs by providing resources and case management to clients in parks, shelters, soup kitchens, and motels. The goal is to assist clients in overcoming barriers, and link them to health insurance, medical care, and supportive services to meet their health, safety, and psychosocial needs. Referral, Outreach & Training : PHNs provide and process all program referrals to assure client is connected with the appropriate services. Staff engage with the community to educate on services delivery and Public Health Services resources. Senior Health Outreach and Prevention Program (SHOPP) : PHNs provide home visits to older adults living in Orange County that arelow income, uninsured, or under-servedwith unmet healthcare needs. The goal is to improve the health, function & quality of life for older adultsthrough health screening, counseling, education, case management, consultation, and client advocacy. PHNscollaborate with Behavioral Health and community service providers to provide referral linkagesto health care and to community resources. The Family Health Community Programs Manager position is responsible for the following programs: Adolescent Family Life Program (AFLP) : AFLP is a program for pregnant and parenting teens. This program addresses the social, health, education, and economic consequences to adolescent pregnancy by establishing local networks to provide necessary services to pregnant and parenting teens and their children. CalLearn : CalLearn is a program for pregnant and parenting teens receiving California Work Opportunity and Responsibility to Kids (CalWORKs). This mandated program addresses the social, health, education, and economic consequences to adolescent pregnancy by establishing local networks to provide necessary services to pregnant and parenting teens and their children. Prenatal Care Guidance (PCG) Program : The purpose of PCG is to provide outreach to low-income pregnant women to inform, motivate, and assist them in obtaining early, consistent, and appropriate prenatal care to decrease the incidence of low birth weight infants and improve pregnancy outcomes. Comprehensive Perinatal Services Program (CPCP) : CPSP provides a wide range of culturally competent services including standard obstetric services, and enhanced services in the areas of nutrition, psychosocial and health education to Medi-Cal pregnant women, from conception through 60 days postpartum. Child Health Disability Prevention Program (CHDP) : CHDP provides care coordination to children that have medical, dental and/or mental health problems that are identified during the health assessment. Childhood Lead Poisoning Prevention Program (CLPPP) : CLPPP provides education to parents, childcare workers, medical providers, nursing and medical students and community members regarding the various lead sources and strategies to prevent lead poisoning and coordinates environmental investigation of lead hazards. Local Oral Health Program (LOHP) : LOHP coordinates community efforts to improve access to and utilization of services, provide oral health education and public awareness, improve integration of medical and dental care, enhance the dental workforce, and oversee data and evaluation and coordination of countywide efforts. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will have a Master's Degree or higher in Nursing, Public Health, or a closely related field. In addition, the ideal candidate will possess management level experience that demonstrates strong knowledge and expertise in the following core competencies: Public Health Knowledge | Experience Understanding a broad range of public health nursing management, including data analysis, supervision, and program planning and evaluation Developing strategies for advancing efficient and effective programs and completing projects in a timely, fiscally responsible, and innovative manner Measuring the effectiveness of nursing interventions and communicating this to staff, colleagues, superiors, and funders; and modifying plans as needed to ensure successful outcomes Leadership | Managerial Skills Guiding and directing others toward meeting organizational objectives while encouraging openness, creativity, and innovation Generating consensus when addressing diverse viewpoints; and championing planned change strategies Implementing policies and procedures consistently; delegating appropriately, and using accountability measures fairly Administering disciplinary actions in a fair and consistent manner as required in consultation with Human Resources Judgment | Decision Making Skills Identifying issues and the full range of impacts and solutions, and communicating these clearly and persuasively to supervisors, colleagues, and subordinates Prioritizing a broad range of duties and supervisory responsibilities while meeting established deadlines Fiscal Analysis | Problem Solving Skills Conducting fiscal and budget analysis in a government setting Relationship Building | Effective Communication Skills Communicating verbally and in writing to accurately and appropriately convey information to different target audiences Creating rapport and communicating expectations to staff clearly Promoting information sharing across the division, and encouraging integration of service delivery Building consensus among diverse groups for the purpose of meeting business objectives MINIMUM QUALIFICATIONS Please click here for the minimum qualifications information for Administrative Manager II and details of this classification. SPECIAL QUALIFICATIONS Applicant should possess a Bachelor's Degree in Nursing or a closely related field. This position requires an active Registered Nurse License and Public Health Nursing Certification issued by the California Board of Registered Nursing by date of appointment and during the term of employment. PHYSICAL, MENTAL, AND ENVIRONMENTAL CONDITIONS Click here for a description of the physical and mental abilities, which are customarily required to perform the essential job functions of this position. RECRUITMENT PROCESS Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Application Screening | Application Rating (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview |SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Evelyn Zhao at (714) 834- 4144 or ezhao@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: Continuous
Sep 17, 2019
Full Time
PROGRAM MANAGER - PUBLIC HEALTH NURSING AND FAMILY HEALTH (ADMINISTRATIVE MANAGER II) This recruitment is open to the public . This recruitmentwillbe open for a minimum of five (5) business days and will remain open on a continuous basis until 11:59 p.m. (PST) on the day the County's needs are met. Applicants are encouraged to apply immediately. This recruitment will establish an Open eligible list. This list will be used to fill current vacancies, and can be used to fill future Administrative Manager II positions with this specialty. This recruitment may also be used to fill positions in a similar and/or lower classifications throughout the County of Orange. THE COUNTY The County of Orange is a regional service provider and planning agency whose core businesses include public safety, public health, environmental protection, regional planning, public assistance, social services and aviation. THE AGENCY The Orange County Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, an executive team with an organizational structure comprised of five service areas - Administrative and Financial, Behavioral Health, Correctional Health, Regulatory and Medical Services, and Public Health is committed to meeting the health needs of the diverse Orange County community. THE DIVISION The Public Health Nursing Division works with individuals, families and community groups to promote health and to identify at-risk populations in need of public health nursing services. Public Health Nurses perform comprehensive nursing assessments, link clients to appropriate medical and social services based on identified needs, and provide health education. The purpose of the Division of Family Health is to promote the health and well-being of all infants, children, parents and families in Orange County. To achieve our mission, Family Health collaborates with a range of community organizations and health professionals; provides leadership in the development of community resources, linkages and partnerships; and offers integrated quality health care services. THE OPPORTUNITIES Reporting to the Public Health Nursing or Family Health Division Manager, the Program Manager position, is responsible for the management of assigned Public Health Nursing or Family Health services and staff. The target populations may include pregnant and parenting high-risk women, medically high-risk infants, homeless individuals, those with chronic diseases, older adults and medical providers. The position's direct report may include Supervising Public Health Nurses, Program Supervisors, Office Supervisors, Research Analysts, and shared support staff. The position helps manage a budget of approximately $10 million. Job duties include, but are not limited to: Provide guidance to direct reports through project consultation, work plan implementation and manage performance of staff Serve as part of the Division Management Team in building a strong, cohesive, inclusive and responsive team Assist with programs' budgets Strengthen community partnerships Make program and policy recommendations Develop and implement of program guidelines, policies and procedures Lead and promote a culture of continuous quality improvement Public Health Nursing Program Managers (2 positions) are responsible for the following programs: Early Childhood System of Care (ECSOC) : All children 0-5 years of age newly entering the Child Welfare System will be automatically enrolled in the program for case management to address their medical, behavioral, and developmental needs by screening and referring to community resources and other specialties as appropriate. Emergency Response Public Health Nursing : Public Health Nurses (PHNs) in this program work collaboratively with Senior Social Workers to investigate suspected child abuse cases with medical/developmental components by providing nursing consultations, making joint home or field visits, assessing the health and developmental conditions of the children, and determining the level of response when child abuse reports came through the registry. Health Care Program for Children in Foster Care : PHNs work with Social Services Agency (SSA) staff to promote, enhance and ensure the mental and health care needs of out of home placement foster children and youth are met. PHNs provide coordination of care, case management, consultation services, and home visitation to meet the challenging mental and medical needs of these vulnerable and at risk population. Health Access Promotion : PHNs support healthy child development and school readiness utilizing an integrated network of service delivery to reach families with young children. The services may include: assisting with access to health and family support services, linking families to health care homes, providing families with community resources, conducting health and developmental screenings, assuring that childhood immunizations are up to date, and assisting families in applying for and maintaining health insurance. Families with children 0-5 who are living in motels, who would otherwise be homeless, are especially targeted. High Risk Pregnancy Services : PHNs assist pregnant and postpartum women with obtaining medical care and provide pregnancy and newborn health care information, referrals, and resources. Medically High-Risk Newborns (MHRN) : PHNs provide support for health access, family support, and intensive case management services to families of infants who are at high-risk for developmental disabilities or complications due to medical or environmental risk factors. The goal is to reduce the incidence of infant mortality and morbidity and the potential impact of handicapping conditions by early identification and intervention during the first three years of life. Nurse Family Partnership (NFP) ® : PHNs make home visits to first-time low-income pregnant and parenting women less than 24 years of age to improve pregnancy outcomes by helping young mothers improve their prenatal health; to assist parents to care for their infants competently to improve their growth and development; and to assist parents in becoming more economically self-sufficient by helping them complete their education, find rewarding work, and plan subsequent pregnancies in ways that support their aspirations. PHNs provide services early in pregnancy and continue until the child's second birthday. Perinatal Substance Abuse Services /Assessment and Coordination Team (PSAS/ACT) : PHNs provide home visitation, health education, care coordination and case management services to pregnant or parenting women and their children. Women are eligible for services if they are pregnant or parenting infants, have a history of substance use, have HIV infection, have a diagnosis of mental illness or are at risk for Perinatal Mood and Anxiety Disorders. PSAS/ACT nurses strive for optimal health outcomes for both mothers and infants. Adults and Families : PHNs provide home visitation to low income, uninsured, or under-served adults and children with unmet healthcare needs or chronic conditions such as asthma and diabetes. Services may include nursing assessment, case management, counseling, education, client advocacy, and providing clients with linkages to health insurance/medical care. Outcomes include improved access to health care, and maximizing client's strengths in daily living skills and health issues. Comprehensive Health Assessment Team for the Homeless (CHAT-H) : PHNs assist homeless families and individuals who have unmet healthcare needs by providing resources and case management to clients in parks, shelters, soup kitchens, and motels. The goal is to assist clients in overcoming barriers, and link them to health insurance, medical care, and supportive services to meet their health, safety, and psychosocial needs. Referral, Outreach & Training : PHNs provide and process all program referrals to assure client is connected with the appropriate services. Staff engage with the community to educate on services delivery and Public Health Services resources. Senior Health Outreach and Prevention Program (SHOPP) : PHNs provide home visits to older adults living in Orange County that arelow income, uninsured, or under-servedwith unmet healthcare needs. The goal is to improve the health, function & quality of life for older adultsthrough health screening, counseling, education, case management, consultation, and client advocacy. PHNscollaborate with Behavioral Health and community service providers to provide referral linkagesto health care and to community resources. The Family Health Community Programs Manager position is responsible for the following programs: Adolescent Family Life Program (AFLP) : AFLP is a program for pregnant and parenting teens. This program addresses the social, health, education, and economic consequences to adolescent pregnancy by establishing local networks to provide necessary services to pregnant and parenting teens and their children. CalLearn : CalLearn is a program for pregnant and parenting teens receiving California Work Opportunity and Responsibility to Kids (CalWORKs). This mandated program addresses the social, health, education, and economic consequences to adolescent pregnancy by establishing local networks to provide necessary services to pregnant and parenting teens and their children. Prenatal Care Guidance (PCG) Program : The purpose of PCG is to provide outreach to low-income pregnant women to inform, motivate, and assist them in obtaining early, consistent, and appropriate prenatal care to decrease the incidence of low birth weight infants and improve pregnancy outcomes. Comprehensive Perinatal Services Program (CPCP) : CPSP provides a wide range of culturally competent services including standard obstetric services, and enhanced services in the areas of nutrition, psychosocial and health education to Medi-Cal pregnant women, from conception through 60 days postpartum. Child Health Disability Prevention Program (CHDP) : CHDP provides care coordination to children that have medical, dental and/or mental health problems that are identified during the health assessment. Childhood Lead Poisoning Prevention Program (CLPPP) : CLPPP provides education to parents, childcare workers, medical providers, nursing and medical students and community members regarding the various lead sources and strategies to prevent lead poisoning and coordinates environmental investigation of lead hazards. Local Oral Health Program (LOHP) : LOHP coordinates community efforts to improve access to and utilization of services, provide oral health education and public awareness, improve integration of medical and dental care, enhance the dental workforce, and oversee data and evaluation and coordination of countywide efforts. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will have a Master's Degree or higher in Nursing, Public Health, or a closely related field. In addition, the ideal candidate will possess management level experience that demonstrates strong knowledge and expertise in the following core competencies: Public Health Knowledge | Experience Understanding a broad range of public health nursing management, including data analysis, supervision, and program planning and evaluation Developing strategies for advancing efficient and effective programs and completing projects in a timely, fiscally responsible, and innovative manner Measuring the effectiveness of nursing interventions and communicating this to staff, colleagues, superiors, and funders; and modifying plans as needed to ensure successful outcomes Leadership | Managerial Skills Guiding and directing others toward meeting organizational objectives while encouraging openness, creativity, and innovation Generating consensus when addressing diverse viewpoints; and championing planned change strategies Implementing policies and procedures consistently; delegating appropriately, and using accountability measures fairly Administering disciplinary actions in a fair and consistent manner as required in consultation with Human Resources Judgment | Decision Making Skills Identifying issues and the full range of impacts and solutions, and communicating these clearly and persuasively to supervisors, colleagues, and subordinates Prioritizing a broad range of duties and supervisory responsibilities while meeting established deadlines Fiscal Analysis | Problem Solving Skills Conducting fiscal and budget analysis in a government setting Relationship Building | Effective Communication Skills Communicating verbally and in writing to accurately and appropriately convey information to different target audiences Creating rapport and communicating expectations to staff clearly Promoting information sharing across the division, and encouraging integration of service delivery Building consensus among diverse groups for the purpose of meeting business objectives MINIMUM QUALIFICATIONS Please click here for the minimum qualifications information for Administrative Manager II and details of this classification. SPECIAL QUALIFICATIONS Applicant should possess a Bachelor's Degree in Nursing or a closely related field. This position requires an active Registered Nurse License and Public Health Nursing Certification issued by the California Board of Registered Nursing by date of appointment and during the term of employment. PHYSICAL, MENTAL, AND ENVIRONMENTAL CONDITIONS Click here for a description of the physical and mental abilities, which are customarily required to perform the essential job functions of this position. RECRUITMENT PROCESS Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Application Screening | Application Rating (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview |SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Evelyn Zhao at (714) 834- 4144 or ezhao@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: Continuous
Public Health Program Manager (Administrative Manager II) This recruitment is open to the public . This recruitmentwill open for a minimum of five (5) business days and will remain open on a continuous basis until 11:59 p.m. (PST) on the day the County's needs are met. Applicants are encouraged to apply immediately. This recruitment will establish an Open eligible list. This list will be used to fill current vacancies, and can be used to fill future Administrative Manager II positions with this specialty. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. Candidates who are placed on the eligible list will remain on the eligible list for six (6) months and be considered/referred for selection/hiring interviews. After six (6) months, candidates must reapply to receive further consideration. First round of consideration will be on Wednesday, September 11, 2019 THE AGENCY The County of Orange , Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of five (5) service areas - Administrative & Financial, Behavioral Health, Correctional Health, Regulatory & Medical Services, and Public Health - is committed to meeting the health needs of the diverse Orange County community. THE DEPARTMENT Public Health Services (PHS) is made up of the divisions described below and works with the community to assure a competent workforce, evaluate services, and conduct research: California Children's Services Clinical Services Communicable Disease Control Community and Nursing Services Health Promotion and Community Planning Public Health Laboratory THE OPPORTUNITY The Health Promotion Program supports the mission of HCA by conducting community needs assessments, engaging community stakeholders in strategic planning, and developing community programs that prevent disease and injury, link individuals to needed services and promote health. Health Promotion receives seven Federal and State grants and funding via fees and licenses revenue to implement services. This work requires coordination and collaboration within the divisions of HCA as well as with community healthcare providers and community-based organizations. Responsibilities for the Program Manager position include but are not limited to the following: Identify programmatic and budgetary priorities. Manage the compilation and submission of grant applications, budgets, reports, and other requirements. Lead program procurement and contracting in collaboration with the Contract Services and Purchasing divisions, and work with vendors and contractors to ensure available resources for clinic services. Engage community stakeholders in strategic planning for Health Promotion programs. Lead program planning and evaluation activities. Participate in state-wide collaborative meetings and lead community collaborative or workgroup meetings. Contribute to Public Health Accreditation requirements and reports. Health Promotion Program Manager is responsible for the following programs: Chronic Disease Prevention and Healthier Living (CDP&HL) which includes: Chronic Disease Self-Management Program (CDSMP) and Diabetes Self-Management Program that provides participants with chronic health conditions skills to better manage and improve their health; Computer Health Literacy which empowers participants to navigate safely to find health related online information and resources; Every Woman Counts that promotes free screening for breast and cervical cancer and provides culturally appropriate education classes; Health Care Services for Homebound Seniors which offers education and linkages to services; Sexually Transmitted Disease (STD) Health Education to promote awareness and prevention of chlamydia and other STDs among youth and young adults. Injury Prevention Program (IPP) which includes: Walkable Communities that provides tools kits and training to conduct events that encourage walking and pedestrian safety; FIT Cities which is a partnership with city stakeholders in Orange County to create healthier environments through policy, systems, and environmental changes; Bike Helmet Safety Program to provide education on importance of helmet use; Car Seat Safety Program which offers car seats and training to help parents correctly fit a baby in a car seat. Local Oral Health Program which promotes population based interventions to improve access to and utilization of dental services, oral health education and public awareness, integration of dental and medical care, dental workforce, data and evaluation, and coordination of countywide efforts. Tobacco Use Prevention Program (TUPP) that works to prevent smoking and reduce secondhand smoke exposure throughout Orange County. Programs include: Prevention interventions to reduce youth smoking and vaping; Free smoking cessation services for teens and adults; Activities to reduce exposure to secondhand smoke. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will be a seasoned public health professional with extensive knowledge and at least five (5) years of experience with progressive responsibility in supervision or management in public health services and programs. The ideal candidate shall possess a Master's Degree or higher in Public Health. Candidates with a Master's degree in Public Administration, Nursing, or a closely related field will also be considered. Additionally, the ideal candidate will have extensive knowledge and/or experience in the following core competencies: Public Health Knowledge | Experience Understanding and implementation of program and policy developments surrounding relevant public health local, State, and Federal laws and legislations Understanding and application of public health policies and best practices in such areas as health promotion, community engagement and program planning and evaluation Strong knowledge of laws, regulations, policies and procedures concerning grant management and program planning Developing, in collaboration with HCA Procurement and Contracts Divisions, Requests for Proposals/Requests for Applications and contracts Leadership | Managerial Skills Fostering a collaborative approach across all service functions that supports compliance and quality improvement efforts, provides information necessary for decision making and engages all levels of participants in contributing to the process Supervising various levels of program, clinical and support staff as well as partnering with Human Resource Services on staff management issues Training, developing, delegating assignments and evaluating staff performance and team building, setting team objectives and standards with minimal direction and control Working collaboratively with direct reports to align personal development and goal achievement with business objectives Judgment | Decision Making Skills Identifying and resolving technical issues and problems through good judgment and decision making utilizing technical expertise Analyzing problems and proposing solutions while dealing with changing priorities Fiscal Analysis | Problem Solving Skills Conducting fiscal and budget analysis in a government setting Understanding and applying budgeting and financial reporting systems or other financial data systems Preparing and manipulating complex budget and/or financial spreadsheets Researching, organizing, accurately interpreting and applying relevant data Focusing on what needs to be accomplished and achieving measurable results Relationship Building | Effective Communication Skills Developing and delivering effective written and verbal communication with various audiences, i.e. healthcare providers, service providers, vendors, executive management, and other public entities Creating rapport and negotiating with vendors/department staff Monitoring contracts and correcting or mitigating contract performance issues or conflicts Collaborating with social services, County PHS contract agencies and other stakeholders as it relates to public health services Using diplomacy when dealing with challenging situations and/or people Data Analysis | Presentation Skills Understanding epidemiological terminology and calculations and presenting epidemiological data via graphs, charts, and tables Presenting information to both internal and external stakeholders so that it is understood Ability to use technology to create presentations, charts, graphs Understanding and utilizing Microsoft Suite and/or comparable programs with advanced proficiency using Microsoft Excel MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications for the Administrative Manager II classification as well as the physical & mental requirements and the environmental conditions. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION Email Notification Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . Frequently Asked Questions Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Evelyn Zhao at (714) 834-4144 or EZhao@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: Continuous
Sep 17, 2019
Full Time
Public Health Program Manager (Administrative Manager II) This recruitment is open to the public . This recruitmentwill open for a minimum of five (5) business days and will remain open on a continuous basis until 11:59 p.m. (PST) on the day the County's needs are met. Applicants are encouraged to apply immediately. This recruitment will establish an Open eligible list. This list will be used to fill current vacancies, and can be used to fill future Administrative Manager II positions with this specialty. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. Candidates who are placed on the eligible list will remain on the eligible list for six (6) months and be considered/referred for selection/hiring interviews. After six (6) months, candidates must reapply to receive further consideration. First round of consideration will be on Wednesday, September 11, 2019 THE AGENCY The County of Orange , Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of five (5) service areas - Administrative & Financial, Behavioral Health, Correctional Health, Regulatory & Medical Services, and Public Health - is committed to meeting the health needs of the diverse Orange County community. THE DEPARTMENT Public Health Services (PHS) is made up of the divisions described below and works with the community to assure a competent workforce, evaluate services, and conduct research: California Children's Services Clinical Services Communicable Disease Control Community and Nursing Services Health Promotion and Community Planning Public Health Laboratory THE OPPORTUNITY The Health Promotion Program supports the mission of HCA by conducting community needs assessments, engaging community stakeholders in strategic planning, and developing community programs that prevent disease and injury, link individuals to needed services and promote health. Health Promotion receives seven Federal and State grants and funding via fees and licenses revenue to implement services. This work requires coordination and collaboration within the divisions of HCA as well as with community healthcare providers and community-based organizations. Responsibilities for the Program Manager position include but are not limited to the following: Identify programmatic and budgetary priorities. Manage the compilation and submission of grant applications, budgets, reports, and other requirements. Lead program procurement and contracting in collaboration with the Contract Services and Purchasing divisions, and work with vendors and contractors to ensure available resources for clinic services. Engage community stakeholders in strategic planning for Health Promotion programs. Lead program planning and evaluation activities. Participate in state-wide collaborative meetings and lead community collaborative or workgroup meetings. Contribute to Public Health Accreditation requirements and reports. Health Promotion Program Manager is responsible for the following programs: Chronic Disease Prevention and Healthier Living (CDP&HL) which includes: Chronic Disease Self-Management Program (CDSMP) and Diabetes Self-Management Program that provides participants with chronic health conditions skills to better manage and improve their health; Computer Health Literacy which empowers participants to navigate safely to find health related online information and resources; Every Woman Counts that promotes free screening for breast and cervical cancer and provides culturally appropriate education classes; Health Care Services for Homebound Seniors which offers education and linkages to services; Sexually Transmitted Disease (STD) Health Education to promote awareness and prevention of chlamydia and other STDs among youth and young adults. Injury Prevention Program (IPP) which includes: Walkable Communities that provides tools kits and training to conduct events that encourage walking and pedestrian safety; FIT Cities which is a partnership with city stakeholders in Orange County to create healthier environments through policy, systems, and environmental changes; Bike Helmet Safety Program to provide education on importance of helmet use; Car Seat Safety Program which offers car seats and training to help parents correctly fit a baby in a car seat. Local Oral Health Program which promotes population based interventions to improve access to and utilization of dental services, oral health education and public awareness, integration of dental and medical care, dental workforce, data and evaluation, and coordination of countywide efforts. Tobacco Use Prevention Program (TUPP) that works to prevent smoking and reduce secondhand smoke exposure throughout Orange County. Programs include: Prevention interventions to reduce youth smoking and vaping; Free smoking cessation services for teens and adults; Activities to reduce exposure to secondhand smoke. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will be a seasoned public health professional with extensive knowledge and at least five (5) years of experience with progressive responsibility in supervision or management in public health services and programs. The ideal candidate shall possess a Master's Degree or higher in Public Health. Candidates with a Master's degree in Public Administration, Nursing, or a closely related field will also be considered. Additionally, the ideal candidate will have extensive knowledge and/or experience in the following core competencies: Public Health Knowledge | Experience Understanding and implementation of program and policy developments surrounding relevant public health local, State, and Federal laws and legislations Understanding and application of public health policies and best practices in such areas as health promotion, community engagement and program planning and evaluation Strong knowledge of laws, regulations, policies and procedures concerning grant management and program planning Developing, in collaboration with HCA Procurement and Contracts Divisions, Requests for Proposals/Requests for Applications and contracts Leadership | Managerial Skills Fostering a collaborative approach across all service functions that supports compliance and quality improvement efforts, provides information necessary for decision making and engages all levels of participants in contributing to the process Supervising various levels of program, clinical and support staff as well as partnering with Human Resource Services on staff management issues Training, developing, delegating assignments and evaluating staff performance and team building, setting team objectives and standards with minimal direction and control Working collaboratively with direct reports to align personal development and goal achievement with business objectives Judgment | Decision Making Skills Identifying and resolving technical issues and problems through good judgment and decision making utilizing technical expertise Analyzing problems and proposing solutions while dealing with changing priorities Fiscal Analysis | Problem Solving Skills Conducting fiscal and budget analysis in a government setting Understanding and applying budgeting and financial reporting systems or other financial data systems Preparing and manipulating complex budget and/or financial spreadsheets Researching, organizing, accurately interpreting and applying relevant data Focusing on what needs to be accomplished and achieving measurable results Relationship Building | Effective Communication Skills Developing and delivering effective written and verbal communication with various audiences, i.e. healthcare providers, service providers, vendors, executive management, and other public entities Creating rapport and negotiating with vendors/department staff Monitoring contracts and correcting or mitigating contract performance issues or conflicts Collaborating with social services, County PHS contract agencies and other stakeholders as it relates to public health services Using diplomacy when dealing with challenging situations and/or people Data Analysis | Presentation Skills Understanding epidemiological terminology and calculations and presenting epidemiological data via graphs, charts, and tables Presenting information to both internal and external stakeholders so that it is understood Ability to use technology to create presentations, charts, graphs Understanding and utilizing Microsoft Suite and/or comparable programs with advanced proficiency using Microsoft Excel MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications for the Administrative Manager II classification as well as the physical & mental requirements and the environmental conditions. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION Email Notification Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . Frequently Asked Questions Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Evelyn Zhao at (714) 834-4144 or EZhao@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: Continuous
Election Services Manager/Extra Help (Administrative Manager II) The Orange County Registrar of Voters will begin accepting applications for Election Services Manager/Extra Help on Friday, September 13, 2019;this recruitment is open to the public and will remain open for a minimum of five (5) business days. Qualified applicants are encouraged to apply immediately. Only online applications will be accepted. Applications will be screened in relation to the criteria described. REGISTRAR OF VOTERS The Orange County Registrar of Voters (ROV) is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.6 million active registered voters. The Registrar of Voters staff includes 49 full-time, permanent staff, numerous Extra Help (temporary and part-time staff), representing the broad spectrum of Orange County's population. We are responsible for all components of election management, including voter registration, Vote Center employees and Vote Center locations, ballot creation, voting system security, ballot processing, vote tallying, community outreach and education as well as candidate services such as candidate filing and campaign finance. At the Registrar of Voters, you will have the opportunity to develop new skills or add to your current work experience; participate in the election process; and through an indirect yet highly important involvement, help the Registrar of Voters continue to conduct elections in a uniform, consistent and accessible manner. Make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. You can find more information about the Registrar of Voters department and what we do at www.ocvote.com . POSITION INFORMATION The Interim Election Services Manager at the Registrar of Voters will oversee multiple election related projects, day to day correspondence with staff and outside agencies as well as collaborate with the Registrar of Voters and Operations Manager on a daily basis to ensure projects are adhering to firm deadlines. The job involves a heavy workload and working long hours, including nights and weekends, especially during election time, which is 120 days beforethe election to 30 days after. The Interim Election Services Manger will; Manage employees who are engaged in Ballot Drop Box and Vote Center site recruitment, including liaison with schools and other public facilities and corporate Vote Center site sponsors. Direct communication with potential Ballot Drop Box and Vote Center site operations. Assist in managing various aspects of election preparation such as hiring plans. Produce statistical reporting. Qualifying Experience/Training The Ideal Candidate will have a bachelor's degree or higher Public Administration, Business Administration or other related field; and over four (4) years of significant experience and understanding of project management, analytics, and direct employee management, with demonstrated experience managing a wide array of tasks, be able to understand, interpret and apply policy, procedures and regulations. Additionally, the ideal candidate will be able to lead a team in a fast-paced environment, handling multiple tasks at the same time and be willing to work long hours as needed with little to no prior notice. Minimum Qualifications Click here to view the class spec/job description. Competencies: Leadership/Management Ability to successfully guide the implementation of new processes and providing the tools necessary to support the organization's objectives. Accountability for maintaining high standards of personal performance and meeting the expectations of the department/organization, and ensuring quality outcomes. Developing Effective team goals to include planning and prioritizing work to meet department expectations and deadlines. Ability to continuously evaluate business practices and taking initiative in implementing changes to improve operations of a division/organization. Accepting challenges, exercising good judgment and taking appropriate risks on a regular basis. Monitoring team progress toward goals and taking the necessary action to ensure reaching those accomplishments. Providing a level of guidance and management appropriate to the circumstances. Seeking out best practices, sharing information and leading others to continually improve. Communication Proficiency in current computer systems and programs as well as modern office practices and procedures and teh operation of equipment. Developing and presenting ideas in a clear, concise, logical manner both orally and in writing. Effectively involving stakeholders in problem solving and decision making. Building positive relationships and viable partnerships throughout the organization. Establishing and maintaining credibility within the organization/department. Ensuring timely and superior quality communication of information to internal and external customers. Developing trust in communicating new ideas, directions, and/or goals to staff Utilizing effective communication skills for team building, facilitating solutions and resolving conflict. Actively listening when others speak to gain an understanding of all viewpoints. Technical Knowledge/Office Experience Utilizing Windows, Microsoft Word, Excel, Outlook, Access and PowerPoint Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents. Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment. Interpersonal Skills Working well in a team environment Consistently demonstrating a positive attitude Exhibiting a strong work ethic PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS: Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine. Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently RECRUITMENT PROCESS: Registrar of Voters-Human Resources will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer) OC Registrar of Voters-Human Resources will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%) Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters-Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies. ADDITIONAL INFORMATION: Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com How to Apply Apply online by clicking the "Apply" link located at the top of this announcement Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed For specific information regarding the recruitment, please contact Leslie Bonias either by email to Leslie.Bonias@rov.ocgov.com or via telephone by calling (714)567-7620. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Sep 17, 2019
Variable Shift
Election Services Manager/Extra Help (Administrative Manager II) The Orange County Registrar of Voters will begin accepting applications for Election Services Manager/Extra Help on Friday, September 13, 2019;this recruitment is open to the public and will remain open for a minimum of five (5) business days. Qualified applicants are encouraged to apply immediately. Only online applications will be accepted. Applications will be screened in relation to the criteria described. REGISTRAR OF VOTERS The Orange County Registrar of Voters (ROV) is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.6 million active registered voters. The Registrar of Voters staff includes 49 full-time, permanent staff, numerous Extra Help (temporary and part-time staff), representing the broad spectrum of Orange County's population. We are responsible for all components of election management, including voter registration, Vote Center employees and Vote Center locations, ballot creation, voting system security, ballot processing, vote tallying, community outreach and education as well as candidate services such as candidate filing and campaign finance. At the Registrar of Voters, you will have the opportunity to develop new skills or add to your current work experience; participate in the election process; and through an indirect yet highly important involvement, help the Registrar of Voters continue to conduct elections in a uniform, consistent and accessible manner. Make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. You can find more information about the Registrar of Voters department and what we do at www.ocvote.com . POSITION INFORMATION The Interim Election Services Manager at the Registrar of Voters will oversee multiple election related projects, day to day correspondence with staff and outside agencies as well as collaborate with the Registrar of Voters and Operations Manager on a daily basis to ensure projects are adhering to firm deadlines. The job involves a heavy workload and working long hours, including nights and weekends, especially during election time, which is 120 days beforethe election to 30 days after. The Interim Election Services Manger will; Manage employees who are engaged in Ballot Drop Box and Vote Center site recruitment, including liaison with schools and other public facilities and corporate Vote Center site sponsors. Direct communication with potential Ballot Drop Box and Vote Center site operations. Assist in managing various aspects of election preparation such as hiring plans. Produce statistical reporting. Qualifying Experience/Training The Ideal Candidate will have a bachelor's degree or higher Public Administration, Business Administration or other related field; and over four (4) years of significant experience and understanding of project management, analytics, and direct employee management, with demonstrated experience managing a wide array of tasks, be able to understand, interpret and apply policy, procedures and regulations. Additionally, the ideal candidate will be able to lead a team in a fast-paced environment, handling multiple tasks at the same time and be willing to work long hours as needed with little to no prior notice. Minimum Qualifications Click here to view the class spec/job description. Competencies: Leadership/Management Ability to successfully guide the implementation of new processes and providing the tools necessary to support the organization's objectives. Accountability for maintaining high standards of personal performance and meeting the expectations of the department/organization, and ensuring quality outcomes. Developing Effective team goals to include planning and prioritizing work to meet department expectations and deadlines. Ability to continuously evaluate business practices and taking initiative in implementing changes to improve operations of a division/organization. Accepting challenges, exercising good judgment and taking appropriate risks on a regular basis. Monitoring team progress toward goals and taking the necessary action to ensure reaching those accomplishments. Providing a level of guidance and management appropriate to the circumstances. Seeking out best practices, sharing information and leading others to continually improve. Communication Proficiency in current computer systems and programs as well as modern office practices and procedures and teh operation of equipment. Developing and presenting ideas in a clear, concise, logical manner both orally and in writing. Effectively involving stakeholders in problem solving and decision making. Building positive relationships and viable partnerships throughout the organization. Establishing and maintaining credibility within the organization/department. Ensuring timely and superior quality communication of information to internal and external customers. Developing trust in communicating new ideas, directions, and/or goals to staff Utilizing effective communication skills for team building, facilitating solutions and resolving conflict. Actively listening when others speak to gain an understanding of all viewpoints. Technical Knowledge/Office Experience Utilizing Windows, Microsoft Word, Excel, Outlook, Access and PowerPoint Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents. Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment. Interpersonal Skills Working well in a team environment Consistently demonstrating a positive attitude Exhibiting a strong work ethic PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS: Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine. Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently RECRUITMENT PROCESS: Registrar of Voters-Human Resources will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer) OC Registrar of Voters-Human Resources will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%) Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters-Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies. ADDITIONAL INFORMATION: Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com How to Apply Apply online by clicking the "Apply" link located at the top of this announcement Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed For specific information regarding the recruitment, please contact Leslie Bonias either by email to Leslie.Bonias@rov.ocgov.com or via telephone by calling (714)567-7620. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Candidate & Voter Services Specialist-Bilingual (Spanish/Vietnamese) Office Assistant/Extra Help Orange County Registrar of Voters (ROV) will begin accepting applications for multiple Office Assistant- Extra Help positions on Monday, September 9, 2019, this recruitment will be posted for a minimum of (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. Please Note: Only on-line applications will be accepted. Applications will be screened in relation to the criteria described. These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These Temporary Extra Help positions are estimated to end early-to-late March 2020. These positions will often require overtime on evenings and weekends. REGISTRAR OF VOTERS The Registrar of Voters is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.6 million active registered voters. The Registrar of Voters staff includes 49 full-time, permanent staff, numerous Extra Help (temporary and part-time staff), representing the broad spectrum of Orange County's population. We are responsible for all components of election management, including voter registration, Vote Center employees and Vote Center location, ballot creation, voting system security, ballot processing, vote tallying, community outreach and education as well as candidate services such as candidate filing and campaign finance. At the Registrar of Voters, you will have the opportunity to develop new skills or add to your current work experience; participate in the election process; and through an indirect yet highly important involvement, help the Registrar of Voters continue to conduct elections in a uniform, consistent and accessible manner. Make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. You can find more information about the Registrar of Voters department and what we do at www.ocvote.com ABOUT THE POSITION The Candidate and Voter ServicesSpecialist -Bilingual Office Assistant-Extra Help performs support services to the election process within the department. This is a support position in a highly visible, heavily scrutinized environment and is responsible for election-specific tasks including: Perform general clerical duties, including answering phones, assisting voters at the counter, on chat or by email; Assist candidates in the candidate filing procedures and processing all required paperwork; Ability to learn and understand election laws related to voter registration and vote-by-mail voting; Other election-related tasks as assigned DESIRABLE QUALIFICATIONS The ideal candidate will possess demonstrated experience in managing a wide array of tasks, be able to understand, interpret and apply policy, procedures and regulations, be able to work well in a team environment and individually, work well in a fast paced environment, handling multiple tasks at the same time and be willing to work overtime with little to no prior notice. Additional experience includes: Customer Service Interacting in a professional and courteous manner Anticipating and meeting customer needs in all situations Establishing productive and professional relationships with internal and external customers Communication Skills Valuing and participating in a free flow of information with others for the sake of a common goal In addition to English, fluency to read, write & speak in either Spanish or Vietnamese Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure Demonstrating the ability to clearly and articulately convey information in an official formal situation Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment Bilingual skills are highly desirable Technical Knowledge | Office Experience Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint. Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment Interpersonal Skills Working well in a team environment Consistently demonstrating a positive attitude Exhibiting a strong work ethic Working independently Minimum Qualifications Click here to view the class spec/job description. PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine. Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently. RECRUITMENT PROCESS Registrar of Voters-Human Resources will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer) OC Registrar of Voters-Human Resources will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%) Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters-Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies. ADDITIONAL INFORMATION Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com How to Apply: Apply online by clicking the "Apply" link located at the top of this announcement Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed For specific information regarding the recruitment, please contact Leslie Bonias either by email to Leslie.Bonias@rov.ocgov.com or via telephone by calling (714)567-7620. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Sep 17, 2019
Variable Shift
Candidate & Voter Services Specialist-Bilingual (Spanish/Vietnamese) Office Assistant/Extra Help Orange County Registrar of Voters (ROV) will begin accepting applications for multiple Office Assistant- Extra Help positions on Monday, September 9, 2019, this recruitment will be posted for a minimum of (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. Please Note: Only on-line applications will be accepted. Applications will be screened in relation to the criteria described. These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These Temporary Extra Help positions are estimated to end early-to-late March 2020. These positions will often require overtime on evenings and weekends. REGISTRAR OF VOTERS The Registrar of Voters is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.6 million active registered voters. The Registrar of Voters staff includes 49 full-time, permanent staff, numerous Extra Help (temporary and part-time staff), representing the broad spectrum of Orange County's population. We are responsible for all components of election management, including voter registration, Vote Center employees and Vote Center location, ballot creation, voting system security, ballot processing, vote tallying, community outreach and education as well as candidate services such as candidate filing and campaign finance. At the Registrar of Voters, you will have the opportunity to develop new skills or add to your current work experience; participate in the election process; and through an indirect yet highly important involvement, help the Registrar of Voters continue to conduct elections in a uniform, consistent and accessible manner. Make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. You can find more information about the Registrar of Voters department and what we do at www.ocvote.com ABOUT THE POSITION The Candidate and Voter ServicesSpecialist -Bilingual Office Assistant-Extra Help performs support services to the election process within the department. This is a support position in a highly visible, heavily scrutinized environment and is responsible for election-specific tasks including: Perform general clerical duties, including answering phones, assisting voters at the counter, on chat or by email; Assist candidates in the candidate filing procedures and processing all required paperwork; Ability to learn and understand election laws related to voter registration and vote-by-mail voting; Other election-related tasks as assigned DESIRABLE QUALIFICATIONS The ideal candidate will possess demonstrated experience in managing a wide array of tasks, be able to understand, interpret and apply policy, procedures and regulations, be able to work well in a team environment and individually, work well in a fast paced environment, handling multiple tasks at the same time and be willing to work overtime with little to no prior notice. Additional experience includes: Customer Service Interacting in a professional and courteous manner Anticipating and meeting customer needs in all situations Establishing productive and professional relationships with internal and external customers Communication Skills Valuing and participating in a free flow of information with others for the sake of a common goal In addition to English, fluency to read, write & speak in either Spanish or Vietnamese Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure Demonstrating the ability to clearly and articulately convey information in an official formal situation Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment Bilingual skills are highly desirable Technical Knowledge | Office Experience Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint. Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment Interpersonal Skills Working well in a team environment Consistently demonstrating a positive attitude Exhibiting a strong work ethic Working independently Minimum Qualifications Click here to view the class spec/job description. PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine. Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently. RECRUITMENT PROCESS Registrar of Voters-Human Resources will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer) OC Registrar of Voters-Human Resources will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%) Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters-Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies. ADDITIONAL INFORMATION Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com How to Apply: Apply online by clicking the "Apply" link located at the top of this announcement Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed For specific information regarding the recruitment, please contact Leslie Bonias either by email to Leslie.Bonias@rov.ocgov.com or via telephone by calling (714)567-7620. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Candidate & Voter Services Specialist- Office Assistant/Extra Help Orange County Registrar of Voters (ROV) will begin accepting applications for multiple Office Assistant- Extra Help positions on Monday, September 9, 2019; this recruitment will be posted for a minimum of (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. Please Note: Only on-line applications will be accepted. Applications will be screened in relation to the criteria described. These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These Temporary Extra Help positions are estimated to end early-to-late March 2020. These positions will often require overtime on evenings and weekends. REGISTRAR OF VOTERS The Registrar of Voters is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.6 million active registered voters. The Registrar of Voters staff includes 49 full-time, permanent staff, numerous Extra Help (temporary and part-time staff), representing the broad spectrum of Orange County's population. We are responsible for all components of election management, including voter registration, Vote Center employees and Vote Center location, ballot creation, voting system security, ballot processing, vote tallying, community outreach and education as well as candidate services such as candidate filing and campaign finance. At the Registrar of Voters, you will have the opportunity to develop new skills or add to your current work experience; participate in the election process; and through an indirect yet highly important involvement, help the Registrar of Voters continue to conduct elections in a uniform, consistent and accessible manner. Make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. You can find more information about the Registrar of Voters department and what we do at www.ocvote.com ABOUT THE POSITION The Candidate and Voter Services Office Assistant-Extra Help performs support services to the election process within the department. This is a support position in a highly visible, heavily scrutinized environment and is responsible for election-specific tasks including: Perform general clerical duties, including answering phones, assisting voters at the counter, on chat or by email; Assist candidates in the candidate filing procedures and processing all required paperwork; Ability to learn and understand election laws related to voter registration and vote-by-mail voting; Other election-related tasks as assigned DESIRABLE QUALIFICATIONS The ideal candidate will possess demonstrated experience in managing a wide array of tasks, be able to understand, interpret and apply policy, procedures and regulations, be able to work well in a team environment and individually, work well in a fast paced environment, handling multiple tasks at the same time and be willing to work overtime with little to no prior notice. Additional experience includes: Customer Service Interacting in a professional and courteous manner Anticipating and meeting customer needs in all situations Establishing productive and professional relationships with internal and external customers Communication Skills Valuing and participating in a free flow of information with others for the sake of a common goal Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure Demonstrating the ability to clearly and articulately convey information in an official formal situation Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment Bilingual skills are highly desirable Technical Knowledge | Office Experience Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint. Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment Interpersonal Skills Working well in a team environment Consistently demonstrating a positive attitude Exhibiting a strong work ethic Working independently Minimum Qualifications Click here to view the class spec/job description. PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine. Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently. RECRUITMENT PROCESS Registrar of Voters-Human Resources will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer) OC Registrar of Voters-Human Resources will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%) Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters-Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies. ADDITIONAL INFORMATION Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com How to Apply : Apply online by clicking the "Apply" link located at the top of this announcement Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed For specific information regarding the recruitment, please contact Leslie Bonias either by email to Leslie.Bonias@rov.ocgov.com or via telephone by calling (714)567-7620. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 9/20/2019 11:59 PM Pacific
Sep 17, 2019
Variable Shift
Candidate & Voter Services Specialist- Office Assistant/Extra Help Orange County Registrar of Voters (ROV) will begin accepting applications for multiple Office Assistant- Extra Help positions on Monday, September 9, 2019; this recruitment will be posted for a minimum of (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. Please Note: Only on-line applications will be accepted. Applications will be screened in relation to the criteria described. These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These Temporary Extra Help positions are estimated to end early-to-late March 2020. These positions will often require overtime on evenings and weekends. REGISTRAR OF VOTERS The Registrar of Voters is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.6 million active registered voters. The Registrar of Voters staff includes 49 full-time, permanent staff, numerous Extra Help (temporary and part-time staff), representing the broad spectrum of Orange County's population. We are responsible for all components of election management, including voter registration, Vote Center employees and Vote Center location, ballot creation, voting system security, ballot processing, vote tallying, community outreach and education as well as candidate services such as candidate filing and campaign finance. At the Registrar of Voters, you will have the opportunity to develop new skills or add to your current work experience; participate in the election process; and through an indirect yet highly important involvement, help the Registrar of Voters continue to conduct elections in a uniform, consistent and accessible manner. Make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. You can find more information about the Registrar of Voters department and what we do at www.ocvote.com ABOUT THE POSITION The Candidate and Voter Services Office Assistant-Extra Help performs support services to the election process within the department. This is a support position in a highly visible, heavily scrutinized environment and is responsible for election-specific tasks including: Perform general clerical duties, including answering phones, assisting voters at the counter, on chat or by email; Assist candidates in the candidate filing procedures and processing all required paperwork; Ability to learn and understand election laws related to voter registration and vote-by-mail voting; Other election-related tasks as assigned DESIRABLE QUALIFICATIONS The ideal candidate will possess demonstrated experience in managing a wide array of tasks, be able to understand, interpret and apply policy, procedures and regulations, be able to work well in a team environment and individually, work well in a fast paced environment, handling multiple tasks at the same time and be willing to work overtime with little to no prior notice. Additional experience includes: Customer Service Interacting in a professional and courteous manner Anticipating and meeting customer needs in all situations Establishing productive and professional relationships with internal and external customers Communication Skills Valuing and participating in a free flow of information with others for the sake of a common goal Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure Demonstrating the ability to clearly and articulately convey information in an official formal situation Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment Bilingual skills are highly desirable Technical Knowledge | Office Experience Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint. Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment Interpersonal Skills Working well in a team environment Consistently demonstrating a positive attitude Exhibiting a strong work ethic Working independently Minimum Qualifications Click here to view the class spec/job description. PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine. Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently. RECRUITMENT PROCESS Registrar of Voters-Human Resources will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer) OC Registrar of Voters-Human Resources will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%) Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters-Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies. ADDITIONAL INFORMATION Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com How to Apply : Apply online by clicking the "Apply" link located at the top of this announcement Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed For specific information regarding the recruitment, please contact Leslie Bonias either by email to Leslie.Bonias@rov.ocgov.com or via telephone by calling (714)567-7620. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 9/20/2019 11:59 PM Pacific
Orange County, CA
Orange County, CA, United States
Appraiser Trainee This recruitment is open to the public and will be advertised from September 10, 2019 to September 16, 2019. Interested job-seekers will not be able to apply during this advertisement period. Applications will ONLY be accepted Tuesday, September 17, 2019 until11:59 PM(PST). Applicants are encouraged to apply immediately. This recruitment will establish an open eligible list. This eligible list will be used to fill current and future Appraiser Trainee vacancies. This list may also be used to fill positions in similar and/or lower classifications. THE OPPORTUNITY The Appraiser Trainee is a one-year program in the Appraiser series designed to prepare candidates for a career in real estate with the Orange County Assessor's Office. The purpose of the training program is to teach trainees the theory of appraising and techniques of valuing real property for assessment purposes. A part of the year's training is devoted to classroom study and the balance of time remaining is spent in the field making appraisals, under the direction of experienced appraisers. This combination of theory and practical experience makes for an interesting and well-rounded training program. Under close supervision, Appraiser Trainees learn various appraisal methods which involve the application of appraisal principles and practices used in the valuation of real property for assessment purposes. After successful completion of the one-year training program, trainees will be eligible to advance to the position of Appraiser if certification requirements are met. To become certified, an Appraiser Trainee must successfully pass all phases of the training during the training year. Example of duties include: Inspects exterior and interior of buildings to determine classification according to established standards and guides; examines and takes into consideration the quality of materials, fixtures, equipment and general construction Measures buildings and computes total area; prepares scale drawings of buildings and their relation to property lines Estimates residential construction cost and replacement cost less normal depreciation from appraisal tables; estimates the value of residential property by evaluation sales of comparable property Visits and interviews owners, contractors, real estate agents and others to obtain data relating to terms and conditions indicating value of real and personal property DESIRABLE QUALIFICATIONS & CORE COMPETENCIES Appraiser Trainee is an entry level position, for which the County of Orange provides initial qualification training. In addition to the minimum qualifications, the ideal candidate's experience will demonstrateknowledge and experience in the following competencies: TECHNICAL EXPERIENCE | TECHNICAL KNOWLEDGE Interpreting and applying laws, rules, regulations, and State Board of Equalization guidelines Utilizing principles and practices of real and personal property taxation Collecting and interpreting technical assessor data Interpreting blueprints, maps, sketches and legal property documents PROBLEM SOLVING | ANALYTICAL SKILLS Identifying, evaluating, and resolving issues as they arise, using decision-making abilities and technical expertise Developing solutions, proposing solutions, achieving measurable results, and implementing best business practices Thriving in an fast-paced environment with changing priorities INTERPERSONAL SKILLS | TEAMWORK Working with other public and private agencies in efforts to provide outstanding customer service to the community, public, and key stakeholders Generating consensus and building collaborative relationships to achieve common goals COMMUNICATION SKILLS| ORAL & WRITTEN Responding quickly, courteously, and proficiently to customer service requests Soliciting feedback and adjusting customer requests to fit into business improvements Interacting courteously and tactfully with client agencies/departments and the public Communicating technical information in a clear and concise manner MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications and physical requirements for the Appraiser Trainee classification. Per California State Board of Equalization, Property Tax 283 and Revenue and Taxation Codes 670 and 673, minimally required education and/or experience constitutes: Graduation from an accredited four-year institution of higher education OR Be a high school graduate or equivalent and have four years of relevant experience OR Possess a combination of education and relevant experience totaling four (4) years MENTAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS Mental Requirements Possess the ability to independently reason logically to reach conclusions and make recommendations; possess the ability to remain calm and appropriately focused in rapidly changing situations involving interpersonal conflict and with complex issues; frequent decision making and concentration; frequent public contact; occasional working alone. Environmental Conditions Work is typically performed both in an indoor office environment and out in the field; may require travel to other locations. Work environments may include higher levels of noise, dust, and/or unpleasant odors. RECRUITMENT PROCESS : Human Resource Services (HRS) will screen all application materials for minimum and/or desirable qualifications. After the initial screening, qualified applicants will be referred to the next step of the selection process. All applicants will be notified via email of their status in the process. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirableand most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Online Assessment (Refer/Non-Refer) Applicants who meet minimum and/or desirable qualifications will be invited to participate in one or more job-related assessments. Applicants will be notified of their test date and access code, if applicable. Only the most qualified applicants will move forward to the next step in the recruitment process. Structured Oral Interview (SOI) | (Weighted 100%) Applicants will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the candidate's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION EMAIL NOTIFICATION Emailis the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Amy Eatherton at aeatherton@asr.ocgov.com or (714) 834-6274. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 9/17/2019 11:59 PM Pacific
Sep 17, 2019
Full Time
Appraiser Trainee This recruitment is open to the public and will be advertised from September 10, 2019 to September 16, 2019. Interested job-seekers will not be able to apply during this advertisement period. Applications will ONLY be accepted Tuesday, September 17, 2019 until11:59 PM(PST). Applicants are encouraged to apply immediately. This recruitment will establish an open eligible list. This eligible list will be used to fill current and future Appraiser Trainee vacancies. This list may also be used to fill positions in similar and/or lower classifications. THE OPPORTUNITY The Appraiser Trainee is a one-year program in the Appraiser series designed to prepare candidates for a career in real estate with the Orange County Assessor's Office. The purpose of the training program is to teach trainees the theory of appraising and techniques of valuing real property for assessment purposes. A part of the year's training is devoted to classroom study and the balance of time remaining is spent in the field making appraisals, under the direction of experienced appraisers. This combination of theory and practical experience makes for an interesting and well-rounded training program. Under close supervision, Appraiser Trainees learn various appraisal methods which involve the application of appraisal principles and practices used in the valuation of real property for assessment purposes. After successful completion of the one-year training program, trainees will be eligible to advance to the position of Appraiser if certification requirements are met. To become certified, an Appraiser Trainee must successfully pass all phases of the training during the training year. Example of duties include: Inspects exterior and interior of buildings to determine classification according to established standards and guides; examines and takes into consideration the quality of materials, fixtures, equipment and general construction Measures buildings and computes total area; prepares scale drawings of buildings and their relation to property lines Estimates residential construction cost and replacement cost less normal depreciation from appraisal tables; estimates the value of residential property by evaluation sales of comparable property Visits and interviews owners, contractors, real estate agents and others to obtain data relating to terms and conditions indicating value of real and personal property DESIRABLE QUALIFICATIONS & CORE COMPETENCIES Appraiser Trainee is an entry level position, for which the County of Orange provides initial qualification training. In addition to the minimum qualifications, the ideal candidate's experience will demonstrateknowledge and experience in the following competencies: TECHNICAL EXPERIENCE | TECHNICAL KNOWLEDGE Interpreting and applying laws, rules, regulations, and State Board of Equalization guidelines Utilizing principles and practices of real and personal property taxation Collecting and interpreting technical assessor data Interpreting blueprints, maps, sketches and legal property documents PROBLEM SOLVING | ANALYTICAL SKILLS Identifying, evaluating, and resolving issues as they arise, using decision-making abilities and technical expertise Developing solutions, proposing solutions, achieving measurable results, and implementing best business practices Thriving in an fast-paced environment with changing priorities INTERPERSONAL SKILLS | TEAMWORK Working with other public and private agencies in efforts to provide outstanding customer service to the community, public, and key stakeholders Generating consensus and building collaborative relationships to achieve common goals COMMUNICATION SKILLS| ORAL & WRITTEN Responding quickly, courteously, and proficiently to customer service requests Soliciting feedback and adjusting customer requests to fit into business improvements Interacting courteously and tactfully with client agencies/departments and the public Communicating technical information in a clear and concise manner MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications and physical requirements for the Appraiser Trainee classification. Per California State Board of Equalization, Property Tax 283 and Revenue and Taxation Codes 670 and 673, minimally required education and/or experience constitutes: Graduation from an accredited four-year institution of higher education OR Be a high school graduate or equivalent and have four years of relevant experience OR Possess a combination of education and relevant experience totaling four (4) years MENTAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS Mental Requirements Possess the ability to independently reason logically to reach conclusions and make recommendations; possess the ability to remain calm and appropriately focused in rapidly changing situations involving interpersonal conflict and with complex issues; frequent decision making and concentration; frequent public contact; occasional working alone. Environmental Conditions Work is typically performed both in an indoor office environment and out in the field; may require travel to other locations. Work environments may include higher levels of noise, dust, and/or unpleasant odors. RECRUITMENT PROCESS : Human Resource Services (HRS) will screen all application materials for minimum and/or desirable qualifications. After the initial screening, qualified applicants will be referred to the next step of the selection process. All applicants will be notified via email of their status in the process. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirableand most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Online Assessment (Refer/Non-Refer) Applicants who meet minimum and/or desirable qualifications will be invited to participate in one or more job-related assessments. Applicants will be notified of their test date and access code, if applicable. Only the most qualified applicants will move forward to the next step in the recruitment process. Structured Oral Interview (SOI) | (Weighted 100%) Applicants will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the candidate's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION EMAIL NOTIFICATION Emailis the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Amy Eatherton at aeatherton@asr.ocgov.com or (714) 834-6274. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 9/17/2019 11:59 PM Pacific
Orange County, CA
Orange County, CA, United States
ADMINISTRATIVE MANAGER II FACILITIES OPERATIONS Beginning Tuesday, September 10, 2019, only on-line applications will be accepted on a continuous basis until 11:59 p.m. on the day the Sheriff's Department's needs are met. Applicants are encouraged to apply immediately as this recruitment may close at any time without further notice . This recruitment is open to the public and applications will be accepted on a continuous basis until the needs of the Department have been met. Qualified candidates are encouraged to apply without delay, as this recruitment may close at any time without notice. RECRUITMENT/POSITION INFORMATION This recruitment is being held to establish an Open Eligible List to fill a vacancy in this class, until the next recruitment. This recruitment may also be used to fill positions in similar and/or lower level classifications. The resulting eligible list will be used to fill a vacancy within the Sheriff-Coroner Department - Research & Development Division. Please click here for additional information regarding the Sheriff-Coroner Department. THE OPPORTUNITY The Facilities Operations Manager reports directly to the Director of Research & Development Division and provides the necessary control and technical expertise in facilities management necessary to ensure that planning, organizing, and execution of the building operations and maintenance services for Sheriff's buildings and facilities is accomplished in compliance with CCR Title 15, Title 24. The Facilities Operations Manager is also responsible to the Director of the Research and Development Division for the development, implementation, and execution of the safety and injury prevention program for the Division. FACILITIES OPERATIONS The Facilities Operations section guides the department's facility management program and provides facility maintenance, regulatory compliance management, and facility maintenance contract management to support the Sheriff's Department's 56 facilities. The primary mission of Facilities Operations is to perform the essential maintenance and repair services necessary to keep the Sheriff's facilities operational and in compliance with legal requirements set forth in various administrative codes. Facilities Operations supports the department's mission by maintaining and enhancing buildings, grounds and the physical infrastructure in a cost-effective, safe and environmentally responsible manner. POSITION INFORMATION: Directs and oversees all maintenance, plant operations, and compliance facets of the department's facility management program. Directs and oversees the use and development of the dedicated Computerized Maintenance Management System (CMMS) to manage physical plant asset care and related costs for all Sheriff-Coroner buildings and facilities, and to continuously improve the overall physical plant maintenance program. Establishes major work programs such as maintenance engineering and regulatory compliance, preplanned maintenance and overhaul, and preventive maintenance. Evaluates cost benefits of performing maintenance and repair services in-house versus contracting out. Performs long range facility planning to define future Department maintenance and service needs. Prepares the annual maintenance budget, Strategic Financial Plan entries for high-value maintenance projects, and 5 year Maintenance Repair Plan (MRP). Directs and oversees purchasing transactions made by the Section to ensure compliance with County policy and Department regulations and is accountable for the execution of the annual Facilities Operations Section budget in excess of $10 million. Directs and oversees contract and contract services required for specialized maintenance and repair requirements. Directs and oversees all facets of maintenance and repair including staffing, budgeting and performance measures. In Addition to the below, the ideal candidate should demonstrate the following KEY COMPETENCIES: The successful candidate must demonstrate: Leadership Lead trades and professional staff confidently by taking personal responsibility for decisions and actions; build and lead a team of high performance, forward focused, results oriented professionals; align team and individual goals to meet organization objectives; build viable partnerships with internal and external customers and organizations. Management Detailed management and oversight of budgets and spending, compliance with County and department policies, use of industry best practices, and focuses on plant operational efficiencies and continuous improvements. Strategic Planning Collaborate with colleagues to align maintenance engineering and maintenance projects with department strategies and objectives; use management skills to ensure maintenance and repair performance on time, on spec, with quality and within budget; conduct organizational and team assessment to develop and implement successful, proactive workforce and strategic plans. Communication Communicate articulately and represent Facilities Operations effectively within the County and the department; communicate effectively to plan, resolve issues and develop collaboration at all internal organizations levels. Results-Oriented Set challenging, measurable performance goals that are aligned with department objectives; plan, organize and implement processes to meet established time frames and cost containments; as opportunities arise, re-engineer business processes and improve organizational effectiveness by proposing and implementing initiatives to improve efficiency, streamline operations and meet current and future department needs; set appropriate priorities and modify as needed; is accountable for personal performance and goal achievement and maintains sufficient content and knowledge to perform all aspects of the job effectively. Technical Knowledge Thorough knowledge of the principles of maintenance engineering, plant operations, building systems, and building construction/maintenance practices; uniform building codes, Cal-OSHA building construction regulations, ADA, CEQA/NEPA and other pertinent safety rules and regulations; contract and procurement processes, scope of work and contract specification for maintenance and repair services; contract administration in public works buildings and extensive knowledge of facilities maintenance best practices and methodologies, etc. Problem Solving and Analysis Thorough problem solving and analytical skills built on technical knowledge and the application of analytical methods to support decision-making that benefits the department's physical plants and prevents downtime for critical department operations. PLEASE NOTE: The competencies listed above will be used to select the ideal candidate. Your application and answer to the supplemental questions should be descriptive, concise and highlight the areas you have developed expertise, matching your professional experience with the specific competencies listed above. MINIMUM QUALIFICATIONS Two years of experience as an Administrative Manager I with the County of Orange. OR Four years of experience directly related to the competencies and attributes noted above. A bachelors degree in a related area of study may substitute for two years of the required experience. Click here to view the class spec/job description. SPECIAL QUALIFICATIONS Applicant must have no felony convictions or be on any form of probation and must pass an extensive background investigation to the satisfaction of the Orange County Sheriff-Coroner Department. Background screening includes completing of a Personal History Form, interview with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use and credit history, employment history, professional references and education verification (i.e. degree, license, or official transcripts). Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). All employment offers are contingent upon successful completion of a thorough background investigation to the satisfaction of the Orange County Sheriff's Department. PHYSICAL, MENTAL AND ENVIRONMENTAL REQUIREMENTS The County of Orange is committed to providing a means for applicants who may have a disability to identify areas in which they may request a reasonable accommodation. The following is a description of the physical and mental abilities which are customarily required to perform the essential job function of this position. Applicants are encouraged to contact the recruiter listed for any questions. Physical Characteristics Vision sufficient to read standard text and read a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility to stand, sit, walk, stoop, climb ladder, and bend routinely to perform daily tasks and to access a standard office environment; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and to write. Environmental Conditions The ability to interact with the public, other County employees including supervisors and managers, and service providers in a variety of situations which may be emotional, stressful and/or difficult; work in a standard office environment. SELECTION PROCEDURES Applications must emphasize all the areas in which the applicant has expertise and accomplishments in the specific competencies related to the position. Application Appraisal Panel |Application Rating (Refer/Non-Refer): An Application Appraisal Panel (AAP) of job knowledge experts will thoroughly screen all application materials and rate for job knowledge, competencies and related experience described above. The more qualified candidates will be referred to the next step. (The information you provide will be used as a scoring device, so please be descriptive in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.) Qualification Appraisal Panel |Oral Interview (Weighted 100%): Candidates will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidates' qualifications for the job. Only the most successful candidates will be placed on the eligible list. (The panel of job knowledge experts may not be granted access to the candidate's application prior to the panel interview; therefore, a candidate's responses to the structured questions should be thorough, detailed and complete.) Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. ELIGIBLE LIST After all procedures have been completed, the Sheriff Human Resources will establish an eligible list of qualified candidates. HOW TO APPLY Only on-line applications will be accepted. Resumes will not be accepted in lieu of on-line applications. Application information must be current, succinct and related to the requirements in this job announcement. Your application should demonstrate your professional experience and education related to the specific qualifications/duties listed in this bulletin, including areas which you have developed expertise. Click here for tips to complete your application. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. QUESTIONS: For specific information pertaining to this recruitment, please contact Paige West at 714-834-5859 or pwest@ocsd.org. For other recruitment information, please contact Sheriff Recruiting at 714-834-5811. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Sep 17, 2019
Full Time
ADMINISTRATIVE MANAGER II FACILITIES OPERATIONS Beginning Tuesday, September 10, 2019, only on-line applications will be accepted on a continuous basis until 11:59 p.m. on the day the Sheriff's Department's needs are met. Applicants are encouraged to apply immediately as this recruitment may close at any time without further notice . This recruitment is open to the public and applications will be accepted on a continuous basis until the needs of the Department have been met. Qualified candidates are encouraged to apply without delay, as this recruitment may close at any time without notice. RECRUITMENT/POSITION INFORMATION This recruitment is being held to establish an Open Eligible List to fill a vacancy in this class, until the next recruitment. This recruitment may also be used to fill positions in similar and/or lower level classifications. The resulting eligible list will be used to fill a vacancy within the Sheriff-Coroner Department - Research & Development Division. Please click here for additional information regarding the Sheriff-Coroner Department. THE OPPORTUNITY The Facilities Operations Manager reports directly to the Director of Research & Development Division and provides the necessary control and technical expertise in facilities management necessary to ensure that planning, organizing, and execution of the building operations and maintenance services for Sheriff's buildings and facilities is accomplished in compliance with CCR Title 15, Title 24. The Facilities Operations Manager is also responsible to the Director of the Research and Development Division for the development, implementation, and execution of the safety and injury prevention program for the Division. FACILITIES OPERATIONS The Facilities Operations section guides the department's facility management program and provides facility maintenance, regulatory compliance management, and facility maintenance contract management to support the Sheriff's Department's 56 facilities. The primary mission of Facilities Operations is to perform the essential maintenance and repair services necessary to keep the Sheriff's facilities operational and in compliance with legal requirements set forth in various administrative codes. Facilities Operations supports the department's mission by maintaining and enhancing buildings, grounds and the physical infrastructure in a cost-effective, safe and environmentally responsible manner. POSITION INFORMATION: Directs and oversees all maintenance, plant operations, and compliance facets of the department's facility management program. Directs and oversees the use and development of the dedicated Computerized Maintenance Management System (CMMS) to manage physical plant asset care and related costs for all Sheriff-Coroner buildings and facilities, and to continuously improve the overall physical plant maintenance program. Establishes major work programs such as maintenance engineering and regulatory compliance, preplanned maintenance and overhaul, and preventive maintenance. Evaluates cost benefits of performing maintenance and repair services in-house versus contracting out. Performs long range facility planning to define future Department maintenance and service needs. Prepares the annual maintenance budget, Strategic Financial Plan entries for high-value maintenance projects, and 5 year Maintenance Repair Plan (MRP). Directs and oversees purchasing transactions made by the Section to ensure compliance with County policy and Department regulations and is accountable for the execution of the annual Facilities Operations Section budget in excess of $10 million. Directs and oversees contract and contract services required for specialized maintenance and repair requirements. Directs and oversees all facets of maintenance and repair including staffing, budgeting and performance measures. In Addition to the below, the ideal candidate should demonstrate the following KEY COMPETENCIES: The successful candidate must demonstrate: Leadership Lead trades and professional staff confidently by taking personal responsibility for decisions and actions; build and lead a team of high performance, forward focused, results oriented professionals; align team and individual goals to meet organization objectives; build viable partnerships with internal and external customers and organizations. Management Detailed management and oversight of budgets and spending, compliance with County and department policies, use of industry best practices, and focuses on plant operational efficiencies and continuous improvements. Strategic Planning Collaborate with colleagues to align maintenance engineering and maintenance projects with department strategies and objectives; use management skills to ensure maintenance and repair performance on time, on spec, with quality and within budget; conduct organizational and team assessment to develop and implement successful, proactive workforce and strategic plans. Communication Communicate articulately and represent Facilities Operations effectively within the County and the department; communicate effectively to plan, resolve issues and develop collaboration at all internal organizations levels. Results-Oriented Set challenging, measurable performance goals that are aligned with department objectives; plan, organize and implement processes to meet established time frames and cost containments; as opportunities arise, re-engineer business processes and improve organizational effectiveness by proposing and implementing initiatives to improve efficiency, streamline operations and meet current and future department needs; set appropriate priorities and modify as needed; is accountable for personal performance and goal achievement and maintains sufficient content and knowledge to perform all aspects of the job effectively. Technical Knowledge Thorough knowledge of the principles of maintenance engineering, plant operations, building systems, and building construction/maintenance practices; uniform building codes, Cal-OSHA building construction regulations, ADA, CEQA/NEPA and other pertinent safety rules and regulations; contract and procurement processes, scope of work and contract specification for maintenance and repair services; contract administration in public works buildings and extensive knowledge of facilities maintenance best practices and methodologies, etc. Problem Solving and Analysis Thorough problem solving and analytical skills built on technical knowledge and the application of analytical methods to support decision-making that benefits the department's physical plants and prevents downtime for critical department operations. PLEASE NOTE: The competencies listed above will be used to select the ideal candidate. Your application and answer to the supplemental questions should be descriptive, concise and highlight the areas you have developed expertise, matching your professional experience with the specific competencies listed above. MINIMUM QUALIFICATIONS Two years of experience as an Administrative Manager I with the County of Orange. OR Four years of experience directly related to the competencies and attributes noted above. A bachelors degree in a related area of study may substitute for two years of the required experience. Click here to view the class spec/job description. SPECIAL QUALIFICATIONS Applicant must have no felony convictions or be on any form of probation and must pass an extensive background investigation to the satisfaction of the Orange County Sheriff-Coroner Department. Background screening includes completing of a Personal History Form, interview with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use and credit history, employment history, professional references and education verification (i.e. degree, license, or official transcripts). Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). All employment offers are contingent upon successful completion of a thorough background investigation to the satisfaction of the Orange County Sheriff's Department. PHYSICAL, MENTAL AND ENVIRONMENTAL REQUIREMENTS The County of Orange is committed to providing a means for applicants who may have a disability to identify areas in which they may request a reasonable accommodation. The following is a description of the physical and mental abilities which are customarily required to perform the essential job function of this position. Applicants are encouraged to contact the recruiter listed for any questions. Physical Characteristics Vision sufficient to read standard text and read a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility to stand, sit, walk, stoop, climb ladder, and bend routinely to perform daily tasks and to access a standard office environment; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and to write. Environmental Conditions The ability to interact with the public, other County employees including supervisors and managers, and service providers in a variety of situations which may be emotional, stressful and/or difficult; work in a standard office environment. SELECTION PROCEDURES Applications must emphasize all the areas in which the applicant has expertise and accomplishments in the specific competencies related to the position. Application Appraisal Panel |Application Rating (Refer/Non-Refer): An Application Appraisal Panel (AAP) of job knowledge experts will thoroughly screen all application materials and rate for job knowledge, competencies and related experience described above. The more qualified candidates will be referred to the next step. (The information you provide will be used as a scoring device, so please be descriptive in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.) Qualification Appraisal Panel |Oral Interview (Weighted 100%): Candidates will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidates' qualifications for the job. Only the most successful candidates will be placed on the eligible list. (The panel of job knowledge experts may not be granted access to the candidate's application prior to the panel interview; therefore, a candidate's responses to the structured questions should be thorough, detailed and complete.) Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. ELIGIBLE LIST After all procedures have been completed, the Sheriff Human Resources will establish an eligible list of qualified candidates. HOW TO APPLY Only on-line applications will be accepted. Resumes will not be accepted in lieu of on-line applications. Application information must be current, succinct and related to the requirements in this job announcement. Your application should demonstrate your professional experience and education related to the specific qualifications/duties listed in this bulletin, including areas which you have developed expertise. Click here for tips to complete your application. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. QUESTIONS: For specific information pertaining to this recruitment, please contact Paige West at 714-834-5859 or pwest@ocsd.org. For other recruitment information, please contact Sheriff Recruiting at 714-834-5811. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Announcement Number: 1136227058 Steve Sisolak, Governor Kristopher Sanchez, Interim Executive Director Empowering Success RECRUITING ANNOUNCEMENT Executive Assistant Location: Las Vegas, NV The Nevada Governor's Office of Economic Development (GOED) seeks an experienced and motivated Executive Assistant for our Las Vegas location. This position reports directly to the Executive Director and will involve regular interaction with senior executives, government officials and staff. Core Functions & RESPONSIBILITIES: • Serve as Executive Assistant to the Executive Director; • Assist with GOED Board Meetings and additional meetings; • Maintain excellent relationships with clients and partners, keeping track of notable information and coordinating information for pre-meeting and pre-trip briefing sessions; • Manage and schedule appointments, presentations and travel; • Maintain confidential files and honor the integrity of all information; • Special projects and other duties as assigned. Knowledge/Skills/Abilities: • Excellent customer service and interpersonal skills to deal effectively with all contacts; • Ability to interact professionally through verbal and written communication with high level private sector executives, government officials and executive staff; • Ability to create correspondence, presentations, forms, reports, etc., ensuring accuracy of work from the stand point of grammar, composition, form, and content; • Demonstrated competency with Microsoft Word, Excel and PowerPoint. Education and/or Experience: • Minimum of five years of executive assistant or equivalent experience; • College degree preferred. NEVADA GOVERNOR'S OFFICE OF ECONOMIC DEVELOPMENT Executive Assistant - Recruiting Announcement (Continued) SALARY AND Benefits: $60,000 annually. This position will be full-time, non-classified and non-exempt. Salary reflects retirement (PERS) contribution by both the employee and the employer. An employer paid contribution plan is also available at a reduced gross salary. The State of Nevada has an excellent benefit package that includes a retirement system, paid health, vision, dental, life and disability insurance; 11 paid holidays; and paid sick and annual leave. Other employee paid benefits such as a deferred compensation plan are available. Location: Las Vegas, Nevada To Apply: Please send resumes via email to Michelle Sibley at msibley@diversifynevada.com or by mail at: Nevada Governor's Office of Economic Development Attn: Michelle Sibley 808 West Nye Lane Carson City, NV 89703 Application Deadline: Resumes will be accepted until recruitment needs are satisfied. Closing Date/Time: Until recruitment needs are satisfied
Sep 17, 2019
Full Time
Announcement Number: 1136227058 Steve Sisolak, Governor Kristopher Sanchez, Interim Executive Director Empowering Success RECRUITING ANNOUNCEMENT Executive Assistant Location: Las Vegas, NV The Nevada Governor's Office of Economic Development (GOED) seeks an experienced and motivated Executive Assistant for our Las Vegas location. This position reports directly to the Executive Director and will involve regular interaction with senior executives, government officials and staff. Core Functions & RESPONSIBILITIES: • Serve as Executive Assistant to the Executive Director; • Assist with GOED Board Meetings and additional meetings; • Maintain excellent relationships with clients and partners, keeping track of notable information and coordinating information for pre-meeting and pre-trip briefing sessions; • Manage and schedule appointments, presentations and travel; • Maintain confidential files and honor the integrity of all information; • Special projects and other duties as assigned. Knowledge/Skills/Abilities: • Excellent customer service and interpersonal skills to deal effectively with all contacts; • Ability to interact professionally through verbal and written communication with high level private sector executives, government officials and executive staff; • Ability to create correspondence, presentations, forms, reports, etc., ensuring accuracy of work from the stand point of grammar, composition, form, and content; • Demonstrated competency with Microsoft Word, Excel and PowerPoint. Education and/or Experience: • Minimum of five years of executive assistant or equivalent experience; • College degree preferred. NEVADA GOVERNOR'S OFFICE OF ECONOMIC DEVELOPMENT Executive Assistant - Recruiting Announcement (Continued) SALARY AND Benefits: $60,000 annually. This position will be full-time, non-classified and non-exempt. Salary reflects retirement (PERS) contribution by both the employee and the employer. An employer paid contribution plan is also available at a reduced gross salary. The State of Nevada has an excellent benefit package that includes a retirement system, paid health, vision, dental, life and disability insurance; 11 paid holidays; and paid sick and annual leave. Other employee paid benefits such as a deferred compensation plan are available. Location: Las Vegas, Nevada To Apply: Please send resumes via email to Michelle Sibley at msibley@diversifynevada.com or by mail at: Nevada Governor's Office of Economic Development Attn: Michelle Sibley 808 West Nye Lane Carson City, NV 89703 Application Deadline: Resumes will be accepted until recruitment needs are satisfied. Closing Date/Time: Until recruitment needs are satisfied
City and County of Denver
Denver, Colorado, United States
About Our Job Application Process: We encourage you to apply as soon as possible because this posting may close without notice The Denver County Court is seeking a Judicial Assistant III to join the Traffic and Civil Division Clerk's Office. The Denver County Court (DCC) is seeking a Judicial Assistant III to support Traffic and Civil Operations Division. The shift for this position is Monday - Thursday, 9:30AM-8:00PM and you must be willing to work late at times. The DCC The mission of Denver County Court is to administer justice fairly, efficiently and effectively; provide excellent customer service, and foster a positive environment where employees enjoy their work. The City and County of Denver's third branch of government is comprised of 17 judges, 15 magistrates, and 245 staff members to serve your judicial needs for civil, small claims, traffic and criminal cases occurring within our great City. The Denver County Court proudly serves the community and continually seeks ways to provide greater access to citizens. The Division The combined Traffic and Civil Division is the highest volume division in Denver County Court- serving more than 100,000 customers a year. Our employees value teamwork, customer service, a positive work environment, collaboration, learning, process improvement, and problem-solving. We are committed to helping people, creating and maintaining an accurate court record, and providing support services to the Judicial Officers. Day-to-day, as a Judicial Assistant III, you can expect to: Be a valued member of a small, but dynamic team where mutual trust and reliance is critical to the team's success. Provide excellent service to all customers of the Court. Work both independently and collaboratively with stakeholders in a fast-paced, high-volume courtroom. Manage all courtroom activities and functions and act as liaison between court participants, court personnel and judicial officers. Utilize various case management systems to maintain the accuracy of the court record. Review court documents to determine compliance with relevant and appropriate statutes, rules, administrative orders and/or other governing policies and procedures. Support your judicial officer in a respectful and efficient manner. About You The ideal candidate will have integrity, DEDICATION and a strong commitment to public service. Additionally, the ideal candidate will have/be the following: 1 year of experience working within a Court setting Customer service experience in a high-volume environment, assisting a diverse clientele with complex issues Skill to navigate and prioritize complex and challenging work assignments. Ability to develop and maintain relationships with Judicial Officer Capability to utilize technical skills in multiple systems at the same time Ability to work independently and be a problem solver Excellent communication skills. Self-accountability and commitment to high-quality work product. We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience: Three (3) years of clerical experience, of which two (2) years of experience must have been in court, law enforcement or legal setting. Equivalency: A combination of appropriate education and experience may be substituted for the education and experience requirements with the exception of the two years of experience in court, law enforcement or legal setting. License and Certifications: By position, must be able to pass an initial pre-security clearance screening and maintain CBI (Colorado Bureau of Investigation) certification as a condition of employment. Licenses and certifications must be kept current as a condition of employment. To be considered for this position, you must include the following on your job application (upload the multiple attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter About Everything Else Job Profile CC2317 Judicial Assistant III To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $22.68 - $33.11 Starting Pay Based on experience and education Agency Denver County Court The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Sep 17, 2019
Full Time
About Our Job Application Process: We encourage you to apply as soon as possible because this posting may close without notice The Denver County Court is seeking a Judicial Assistant III to join the Traffic and Civil Division Clerk's Office. The Denver County Court (DCC) is seeking a Judicial Assistant III to support Traffic and Civil Operations Division. The shift for this position is Monday - Thursday, 9:30AM-8:00PM and you must be willing to work late at times. The DCC The mission of Denver County Court is to administer justice fairly, efficiently and effectively; provide excellent customer service, and foster a positive environment where employees enjoy their work. The City and County of Denver's third branch of government is comprised of 17 judges, 15 magistrates, and 245 staff members to serve your judicial needs for civil, small claims, traffic and criminal cases occurring within our great City. The Denver County Court proudly serves the community and continually seeks ways to provide greater access to citizens. The Division The combined Traffic and Civil Division is the highest volume division in Denver County Court- serving more than 100,000 customers a year. Our employees value teamwork, customer service, a positive work environment, collaboration, learning, process improvement, and problem-solving. We are committed to helping people, creating and maintaining an accurate court record, and providing support services to the Judicial Officers. Day-to-day, as a Judicial Assistant III, you can expect to: Be a valued member of a small, but dynamic team where mutual trust and reliance is critical to the team's success. Provide excellent service to all customers of the Court. Work both independently and collaboratively with stakeholders in a fast-paced, high-volume courtroom. Manage all courtroom activities and functions and act as liaison between court participants, court personnel and judicial officers. Utilize various case management systems to maintain the accuracy of the court record. Review court documents to determine compliance with relevant and appropriate statutes, rules, administrative orders and/or other governing policies and procedures. Support your judicial officer in a respectful and efficient manner. About You The ideal candidate will have integrity, DEDICATION and a strong commitment to public service. Additionally, the ideal candidate will have/be the following: 1 year of experience working within a Court setting Customer service experience in a high-volume environment, assisting a diverse clientele with complex issues Skill to navigate and prioritize complex and challenging work assignments. Ability to develop and maintain relationships with Judicial Officer Capability to utilize technical skills in multiple systems at the same time Ability to work independently and be a problem solver Excellent communication skills. Self-accountability and commitment to high-quality work product. We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience: Three (3) years of clerical experience, of which two (2) years of experience must have been in court, law enforcement or legal setting. Equivalency: A combination of appropriate education and experience may be substituted for the education and experience requirements with the exception of the two years of experience in court, law enforcement or legal setting. License and Certifications: By position, must be able to pass an initial pre-security clearance screening and maintain CBI (Colorado Bureau of Investigation) certification as a condition of employment. Licenses and certifications must be kept current as a condition of employment. To be considered for this position, you must include the following on your job application (upload the multiple attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter About Everything Else Job Profile CC2317 Judicial Assistant III To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $22.68 - $33.11 Starting Pay Based on experience and education Agency Denver County Court The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
LOS ANGELES COUNTY
Los Angeles, California, United States
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH0907-11 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). The Department of Public Health'sTuberculosis Control Program (TBCP)is seeking a well-qualified individual to fill the position of Staff Assistant I . All interested employees who currently hold the payroll title of Staff Assistant I are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. Interested candidates should submit documents via US mail or email to: Angie Saengnikorn 2615 S. Grand Ave., Room # 507 Los Angeles, CA 90007 Phone: (213) 745-0811 Email: asaengnikorn@ph.lacounty.gov All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Essential Job Functions Scans, faxes, tracks, proofreads, formats, edits files and photocopies documents. Assists in tracking follow-up actions and recommendations related to investigations. Assist in preparing for various meeting/teleconferences, activities, i.e., sign in sheets, agendas, minutes evaluations, set up and participant registration. Prepares files and maintains various lists, logs, files and records and processes various requisitions and forms. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Staff Assistant I. DESIRABLE QUALIFICATIONS: Meticulous attention to detail. Strong written and verbal communication skills. Strong organization skills. Ability to multi-task. Proficiency in MS Word, Access, PowerPoint and Excel. Flexible and adaptable to change. CONTACT INFORMATION: Angie Saengnikorn Email: asaengnikorn@ph.lacounty.gov THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information The vacancy is located at: 2615 S. Grand Ave., Room #507 Los Angeles, CA 90007 Closing Date/Time: 9/30/2019 5:00 PM Pacific
Sep 17, 2019
Full Time
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH0907-11 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). The Department of Public Health'sTuberculosis Control Program (TBCP)is seeking a well-qualified individual to fill the position of Staff Assistant I . All interested employees who currently hold the payroll title of Staff Assistant I are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. Interested candidates should submit documents via US mail or email to: Angie Saengnikorn 2615 S. Grand Ave., Room # 507 Los Angeles, CA 90007 Phone: (213) 745-0811 Email: asaengnikorn@ph.lacounty.gov All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Essential Job Functions Scans, faxes, tracks, proofreads, formats, edits files and photocopies documents. Assists in tracking follow-up actions and recommendations related to investigations. Assist in preparing for various meeting/teleconferences, activities, i.e., sign in sheets, agendas, minutes evaluations, set up and participant registration. Prepares files and maintains various lists, logs, files and records and processes various requisitions and forms. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Staff Assistant I. DESIRABLE QUALIFICATIONS: Meticulous attention to detail. Strong written and verbal communication skills. Strong organization skills. Ability to multi-task. Proficiency in MS Word, Access, PowerPoint and Excel. Flexible and adaptable to change. CONTACT INFORMATION: Angie Saengnikorn Email: asaengnikorn@ph.lacounty.gov THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information The vacancy is located at: 2615 S. Grand Ave., Room #507 Los Angeles, CA 90007 Closing Date/Time: 9/30/2019 5:00 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2096-18 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). Department of Public Health's Division of Environmental Health, Toxicology &Environmental Assessment Branch is seeking a well-qualified individual to fill theposition of Secretary III . All interested employees who has passed their initial probationary period and currently hold the payroll title of Secretary III are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. Please submit the required documents via email by 11/30/19 to: Tamara Nichols Phone (213) 738-3220 Email: tnichols@ph.lacounty.gov All materials submitted will be evaluated. Only the most qualifiedemployees will be contacted for an interview. Essential Job Functions Provides administrative secretarial assistance to the Director, as well as all programs under the Director's leadership. Maintains appointments and arranges conferences, speaking engagements, and meetings for the Director. Assists Branch staff with scheduling meetings and conference calls with internal programs and outside partner agencies. Acts as liaison between the Director and program staff, transmitting messages, instructions and requests, both written and verbal. Acts as liaison between the Director's office and other departments, agencies, and jurisdictions. Screens telephone calls; assists the public by furnishing information requested, refers inquiries and calls to others better qualified to assist, and personally takes care of inquiries and calls which do not require the attention of the supervisor or Director. Prepares inter-office notices, bulletins, and memoranda. Maintains up-to-date files and records, which may contain confidential information. Prepares travel and training requests, reimbursements and expense claims. Provides timekeeping services; assuring timely submission and approval of all timesheets. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintains inventory of fixed and non-fixed assets. Compiles and tracks monthly and quarterly reports for the Branch such as Monthly Performance Evaluation (PE) Report, PE Monitoring Log, and Quarterly Telework Reports. Maintains and updates the Branch Staff Directory and Organizational Chart. Prepares and submits annually for the Branch the LA City Parking Placards renewals request. Organizes and /or prepares informational packets/binders for program trainings and community events. Assists with compiling, copying, scanning, printing, sorting, faxing, and sending out mailings within the County and to outside agencies. Handles all incoming and outgoing mail and faxes; open, review, sort and distribute the mail to the appropriate recipients. Prepares and submits various documents for the Branch such as mileage certifications, service requests, program requests for new hires/transfers and memos, letters or reports for signatures. Reviews materials being submitted for Director's attention to ascertain that all relevant data, files, and signatures are included. Prepares OLRs; tracks and procures supplies/equipment. Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary. Design, implement and maintain filing systems, both electronic and paper. When requested, search for and compile requested material from the databases. Keeps office equipment operational by following manufacturer instructions and established procedures. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Secretary III. DESIRABLE QUALIFICATIONS: Strong communication and organizational skills Excellent telephone etiquette Knowledge & experience with Word, Excel and other computer programs Ability to work independently Ability to handle multiple tasks Excellent attendance record CONTACT INFORMATION: Tamara Nichols Phone (213) 738-3220 Email:tnichols@ph.lacounty.gov Additional Information The vacancy is located at: Los Angeles County Department of Public Health Division of Environmental Health Toxicology & Environmental Health Assessment Branch 695 S. Vermont Ave., 14th Floor Los Angeles CA 90005 Closing Date/Time: 11/30/2019 5:00 PM Pacific
Sep 17, 2019
Full Time
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2096-18 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). Department of Public Health's Division of Environmental Health, Toxicology &Environmental Assessment Branch is seeking a well-qualified individual to fill theposition of Secretary III . All interested employees who has passed their initial probationary period and currently hold the payroll title of Secretary III are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. Please submit the required documents via email by 11/30/19 to: Tamara Nichols Phone (213) 738-3220 Email: tnichols@ph.lacounty.gov All materials submitted will be evaluated. Only the most qualifiedemployees will be contacted for an interview. Essential Job Functions Provides administrative secretarial assistance to the Director, as well as all programs under the Director's leadership. Maintains appointments and arranges conferences, speaking engagements, and meetings for the Director. Assists Branch staff with scheduling meetings and conference calls with internal programs and outside partner agencies. Acts as liaison between the Director and program staff, transmitting messages, instructions and requests, both written and verbal. Acts as liaison between the Director's office and other departments, agencies, and jurisdictions. Screens telephone calls; assists the public by furnishing information requested, refers inquiries and calls to others better qualified to assist, and personally takes care of inquiries and calls which do not require the attention of the supervisor or Director. Prepares inter-office notices, bulletins, and memoranda. Maintains up-to-date files and records, which may contain confidential information. Prepares travel and training requests, reimbursements and expense claims. Provides timekeeping services; assuring timely submission and approval of all timesheets. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintains inventory of fixed and non-fixed assets. Compiles and tracks monthly and quarterly reports for the Branch such as Monthly Performance Evaluation (PE) Report, PE Monitoring Log, and Quarterly Telework Reports. Maintains and updates the Branch Staff Directory and Organizational Chart. Prepares and submits annually for the Branch the LA City Parking Placards renewals request. Organizes and /or prepares informational packets/binders for program trainings and community events. Assists with compiling, copying, scanning, printing, sorting, faxing, and sending out mailings within the County and to outside agencies. Handles all incoming and outgoing mail and faxes; open, review, sort and distribute the mail to the appropriate recipients. Prepares and submits various documents for the Branch such as mileage certifications, service requests, program requests for new hires/transfers and memos, letters or reports for signatures. Reviews materials being submitted for Director's attention to ascertain that all relevant data, files, and signatures are included. Prepares OLRs; tracks and procures supplies/equipment. Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary. Design, implement and maintain filing systems, both electronic and paper. When requested, search for and compile requested material from the databases. Keeps office equipment operational by following manufacturer instructions and established procedures. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Secretary III. DESIRABLE QUALIFICATIONS: Strong communication and organizational skills Excellent telephone etiquette Knowledge & experience with Word, Excel and other computer programs Ability to work independently Ability to handle multiple tasks Excellent attendance record CONTACT INFORMATION: Tamara Nichols Phone (213) 738-3220 Email:tnichols@ph.lacounty.gov Additional Information The vacancy is located at: Los Angeles County Department of Public Health Division of Environmental Health Toxicology & Environmental Health Assessment Branch 695 S. Vermont Ave., 14th Floor Los Angeles CA 90005 Closing Date/Time: 11/30/2019 5:00 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
TRANSFER OPPORTUNITY ANNOUNCEMENT THIS ANNOUNCEMENT IS NOT PROMOTIONAL OR OPEN COMPETITIVE VACANCY INFORMATION: TRHS2214-23 Harbor-UCLA Medical Center Patient Financial Services Clerical Unit 1000 West Carson Street Torrance, CA 90509 The Los Angeles County Department of Health Services (DHS) is the second largest health system in the nation, providing compassionate, quality care through its integrated system of hospitals and community-based clinics. DHS annually cares for about 600,000 unique patients, employs over 22,000 staff and has an annual operating budget of $4.3 billion. DHS leads the County's effort to provide health services to the residents of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physician workforce for tomorrow. MISSION: Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. Essential Job Functions - Performs specialized clerical duties which includes patient/visitor check-in, patient pre-screen, and provide general health programs and hospital information. - Answers departmental incoming phone calls and provides general information or forwards to appropriate party as deemed necessary. - Utilizes web-based information systems (i.e. Patient Appointment Scheduler) to document appointment/disposition status of patient or visitor. - Accesses eligibility data through the use of various local and web-based information systems (ORCHID, LRS) - Performs updates in the PFS Medi-Cal Tracking System (MTS). - Documents financial resource updates/changes in PowerChart using PFS Assessment Powerform - Updates financial resource codes in ORCHID and Affinity RCO systems. - Transfers approved / denied Medi-Cal cases to other DPSS districts. - Reviews in-house patient listing and facesheets prior to Intake unit assignment. - Opens, prepares, organizes and mails out financial documents. - Assists in departmental special projects. DESIRABLE QUALIFICATIONS: - Experience with financial resource updates in ORCHID and Affinity RCO. - Candidates with strong verbal and written communications skills - Excellent organizational, customer service, and interpersonal skills. - Excellent attendance. Requirements The position is open to all permanent County of Los Angeles employees who have successfully completed their initial probationary period and currently hold the payroll title of Intermediate Typist Clerk. APPLICATIONS MUST BE FILED ONLINE ONLY. Candidates interested in this Transfer Opportunity should attach thefollowing totheironline application: 1. Resume detailing relevant experience 2. Copies of last two (2) performance evaluations 3. Prime Variance time history report for the last two (2) years All submitted documents will be evaluated. Only the most qualified candidates will be contacted by the hiring manager for an interview. If you are unable to attach the required documents online, you mayemail your information to: TigreMeeks DHS -People Division- Recruitment and Examinations E-mail: TMeeks@dhs.lacounty.gov Phone: (323) 914-9110 Closing Date/Time:
Sep 17, 2019
Full Time
TRANSFER OPPORTUNITY ANNOUNCEMENT THIS ANNOUNCEMENT IS NOT PROMOTIONAL OR OPEN COMPETITIVE VACANCY INFORMATION: TRHS2214-23 Harbor-UCLA Medical Center Patient Financial Services Clerical Unit 1000 West Carson Street Torrance, CA 90509 The Los Angeles County Department of Health Services (DHS) is the second largest health system in the nation, providing compassionate, quality care through its integrated system of hospitals and community-based clinics. DHS annually cares for about 600,000 unique patients, employs over 22,000 staff and has an annual operating budget of $4.3 billion. DHS leads the County's effort to provide health services to the residents of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physician workforce for tomorrow. MISSION: Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. Essential Job Functions - Performs specialized clerical duties which includes patient/visitor check-in, patient pre-screen, and provide general health programs and hospital information. - Answers departmental incoming phone calls and provides general information or forwards to appropriate party as deemed necessary. - Utilizes web-based information systems (i.e. Patient Appointment Scheduler) to document appointment/disposition status of patient or visitor. - Accesses eligibility data through the use of various local and web-based information systems (ORCHID, LRS) - Performs updates in the PFS Medi-Cal Tracking System (MTS). - Documents financial resource updates/changes in PowerChart using PFS Assessment Powerform - Updates financial resource codes in ORCHID and Affinity RCO systems. - Transfers approved / denied Medi-Cal cases to other DPSS districts. - Reviews in-house patient listing and facesheets prior to Intake unit assignment. - Opens, prepares, organizes and mails out financial documents. - Assists in departmental special projects. DESIRABLE QUALIFICATIONS: - Experience with financial resource updates in ORCHID and Affinity RCO. - Candidates with strong verbal and written communications skills - Excellent organizational, customer service, and interpersonal skills. - Excellent attendance. Requirements The position is open to all permanent County of Los Angeles employees who have successfully completed their initial probationary period and currently hold the payroll title of Intermediate Typist Clerk. APPLICATIONS MUST BE FILED ONLINE ONLY. Candidates interested in this Transfer Opportunity should attach thefollowing totheironline application: 1. Resume detailing relevant experience 2. Copies of last two (2) performance evaluations 3. Prime Variance time history report for the last two (2) years All submitted documents will be evaluated. Only the most qualified candidates will be contacted by the hiring manager for an interview. If you are unable to attach the required documents online, you mayemail your information to: TigreMeeks DHS -People Division- Recruitment and Examinations E-mail: TMeeks@dhs.lacounty.gov Phone: (323) 914-9110 Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
DEPARTMENT OF CHILDREN & FAMILY SERVICES TRANSFER JOB OPPORTUNITY EXAM #: TRCH2214-17-32 *DO NOT FILE APPLICATION ONLINE* The RFRAD Division is seeking a highly qualified individual for the position of Intermediate Typist Clerk (ITC) for the Torrance Office located at 2325 Crenshaw Blvd., Torrance, CA 90501. Essential Job Functions The ITC will be assisting the Live Scan Section with clerical functions, such as filing, sending cases to storage, tracking data or information, and all other specialized clerical functions. In addition, ITCs will be responsible to assist as a back-up to thecurrent Live Scan Technician. Their responsibilities are to fingerprint clients on the Live Scan Biometrics System and transmit the fingerprint images to the Department of Justice (DOJ). The ITCs will alsocontact the DOJ for non-receipt of results. The ITCs areresponsible for assisting clients to complete forms, if needed, and obtaining clients' demographic information, and obtaining Child Abuse Central Indexresults (CACI) from the Secure Mail Server System (SMSS), and logging CACI results into the Criminal Clearance Tracking System (CCTS), and distributing to CSWs. Subsequently, ITCs will also receive Arrest Notification results, clear them on CWS/CMS, and upload the results into CCTS for CSWs to print. Requirements Individuals interested in applying for this position must currently hold the payroll title ofIntermediate Typist Clerk. DESIRABLE QUALIFICATIONS: Bi-lingual, Spanish Speaking preferred. Good oral and written communication skills. Strong computer skills. Ability to handle multiple tasks and prioritize. Excellent organizational skills. Good interpersonal skills. Must have good attendance. Ability to work independently. Be motivated to assist when the need arises. Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. Submission of interest does not guarantee an interview. The interview process will be used to determine the final employeeselection. This vacancy will remain open until the needs of the Department are met. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. Staffinterested in transferring should submit a cover letter, with EMPLOYEE NUMBER , résumé, copies of their last two performance evaluations, and their timerecords (Prime Variances)for the past6 months. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. CLEARLY INDICATE ON THE COVER LETTER THE COMPLETE TITLE OF THE VACANCY EXACTLY AS DESCRIBED IN THE TEXT BOX HEADING ABOVE. REQUESTED MATERIALS SHOULD BE MAILED OR EMAILED TO: Department of Children and Family Services 421 S. Glendora Ave., Suite 100 West Covina, CA 91790 Attn: Sophia Baca-Gutierrez bacas@dcfs.lacounty.gov (626) 430-3219 Closing Date/Time:
Sep 17, 2019
Full Time
DEPARTMENT OF CHILDREN & FAMILY SERVICES TRANSFER JOB OPPORTUNITY EXAM #: TRCH2214-17-32 *DO NOT FILE APPLICATION ONLINE* The RFRAD Division is seeking a highly qualified individual for the position of Intermediate Typist Clerk (ITC) for the Torrance Office located at 2325 Crenshaw Blvd., Torrance, CA 90501. Essential Job Functions The ITC will be assisting the Live Scan Section with clerical functions, such as filing, sending cases to storage, tracking data or information, and all other specialized clerical functions. In addition, ITCs will be responsible to assist as a back-up to thecurrent Live Scan Technician. Their responsibilities are to fingerprint clients on the Live Scan Biometrics System and transmit the fingerprint images to the Department of Justice (DOJ). The ITCs will alsocontact the DOJ for non-receipt of results. The ITCs areresponsible for assisting clients to complete forms, if needed, and obtaining clients' demographic information, and obtaining Child Abuse Central Indexresults (CACI) from the Secure Mail Server System (SMSS), and logging CACI results into the Criminal Clearance Tracking System (CCTS), and distributing to CSWs. Subsequently, ITCs will also receive Arrest Notification results, clear them on CWS/CMS, and upload the results into CCTS for CSWs to print. Requirements Individuals interested in applying for this position must currently hold the payroll title ofIntermediate Typist Clerk. DESIRABLE QUALIFICATIONS: Bi-lingual, Spanish Speaking preferred. Good oral and written communication skills. Strong computer skills. Ability to handle multiple tasks and prioritize. Excellent organizational skills. Good interpersonal skills. Must have good attendance. Ability to work independently. Be motivated to assist when the need arises. Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. Submission of interest does not guarantee an interview. The interview process will be used to determine the final employeeselection. This vacancy will remain open until the needs of the Department are met. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. Staffinterested in transferring should submit a cover letter, with EMPLOYEE NUMBER , résumé, copies of their last two performance evaluations, and their timerecords (Prime Variances)for the past6 months. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. CLEARLY INDICATE ON THE COVER LETTER THE COMPLETE TITLE OF THE VACANCY EXACTLY AS DESCRIBED IN THE TEXT BOX HEADING ABOVE. REQUESTED MATERIALS SHOULD BE MAILED OR EMAILED TO: Department of Children and Family Services 421 S. Glendora Ave., Suite 100 West Covina, CA 91790 Attn: Sophia Baca-Gutierrez bacas@dcfs.lacounty.gov (626) 430-3219 Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
DEPARTMENT OF CHILDREN & FAMILY SERVICES TRANSFER JOB OPPORTUNITY EXAM #: TRCH2214-18-16 *DO NOT FILE APPLICATION ONLINE* The Resource Family Recruitment and Approval Division is seeking 3 highly qualified individuals for the position of Intermediate Typist Clerk (ITC) for the Intake Live Scan section at the Adams and Grand office, located at 2615 S. Grand, Los Angeles CA 90007. Essential Job Functions The ITCs will be assisting the Live Scan Section with clerical functions, such as filing, sending cases to storage, tracking data or information, and all other specialized clerical functions. The responsibilities are to fingerprint clients on the Live Scan Biometrics System and transmit the fingerprint images to the Department of Justice (DOJ). The ITC's will also contact DOJ for non-receipt of results. The ITCs are also responsible for assisting clients to complete forms, if needed, and obtaining clients' demographic information, obtaining Child Abuse results (CACI) from the Secure Mail Server System (SMSS), and logging the CACI results into the Criminal Clearance Tracking System, (CCTS), and distributing to CSWs.Subsequently, ITC's will also receive Arrest Notification results, clear them on CWS/CMS, and upload the results into CCTS for CSWs to print. Requirements Individuals interested in applying for this position must currently hold the payroll title of Intermediate Typist Clerk. DESIRABLE QUALIFICATIONS: Bi-lingual, Spanish Speaking preferred. Good oral and written communication skills. Strong computer skills. Ability to handle multiple tasks and prioritize. Excellent organizational skills. Good interpersonal skills. Good attendance. Ability to work independently. Motivated to assist when the need arises. Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. The interview process will be used to determine the final selection. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. Individuals interested in transferring should submit a cover letter, with EMPLOYEE NUMBER, résumé, copies of their last two performance evaluations, of their time sheets for the past 12 months and two writing samples. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. REQUESTED MATERIALS SHOULD BE MAILED OR EMAILED TO: Department of Children and Family Services Resource Family Recruitment and Approval Division 2615 S. Grand Ave. Los Angeles, CA 90007 Attn: Lisa Riley rileyl@dcfs.lacounty.gov (562) 903-5125 Closing Date/Time:
Sep 17, 2019
Full Time
DEPARTMENT OF CHILDREN & FAMILY SERVICES TRANSFER JOB OPPORTUNITY EXAM #: TRCH2214-18-16 *DO NOT FILE APPLICATION ONLINE* The Resource Family Recruitment and Approval Division is seeking 3 highly qualified individuals for the position of Intermediate Typist Clerk (ITC) for the Intake Live Scan section at the Adams and Grand office, located at 2615 S. Grand, Los Angeles CA 90007. Essential Job Functions The ITCs will be assisting the Live Scan Section with clerical functions, such as filing, sending cases to storage, tracking data or information, and all other specialized clerical functions. The responsibilities are to fingerprint clients on the Live Scan Biometrics System and transmit the fingerprint images to the Department of Justice (DOJ). The ITC's will also contact DOJ for non-receipt of results. The ITCs are also responsible for assisting clients to complete forms, if needed, and obtaining clients' demographic information, obtaining Child Abuse results (CACI) from the Secure Mail Server System (SMSS), and logging the CACI results into the Criminal Clearance Tracking System, (CCTS), and distributing to CSWs.Subsequently, ITC's will also receive Arrest Notification results, clear them on CWS/CMS, and upload the results into CCTS for CSWs to print. Requirements Individuals interested in applying for this position must currently hold the payroll title of Intermediate Typist Clerk. DESIRABLE QUALIFICATIONS: Bi-lingual, Spanish Speaking preferred. Good oral and written communication skills. Strong computer skills. Ability to handle multiple tasks and prioritize. Excellent organizational skills. Good interpersonal skills. Good attendance. Ability to work independently. Motivated to assist when the need arises. Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. The interview process will be used to determine the final selection. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. Individuals interested in transferring should submit a cover letter, with EMPLOYEE NUMBER, résumé, copies of their last two performance evaluations, of their time sheets for the past 12 months and two writing samples. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. REQUESTED MATERIALS SHOULD BE MAILED OR EMAILED TO: Department of Children and Family Services Resource Family Recruitment and Approval Division 2615 S. Grand Ave. Los Angeles, CA 90007 Attn: Lisa Riley rileyl@dcfs.lacounty.gov (562) 903-5125 Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH1003-6 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). The Department of Public Health'sHuman Resources Divisionis seeking a well-qualified individual to fill the position of Administrative Services Manager II .The ASM II will report to an ASM III and be responsible for various HR related areas within the Human Resources Division such as Operations,Classification & Compensation, and Performance Management. All interested employees who currently hold the payroll title of Administrative Services Manager II are invited to submit their resume, copies of their lastthree (3) performance evaluations andtime history report(prime variances only) for the last three (3) years. Please submit the required documents by 9/20/19 to: Ericka Vayas Human Resources Division 5555 Ferguson Drive Commerce, CA 90022 Email: EVayas@ph.lacounty.gov Please email documents to: EVayas@ph.lacounty.gov with the subject line: ASM II - HR. All submitted documents will be evaluated and only the most qualified candidates will be scheduled for an interview. Successful candidates must complete a background check, which includes a review of their official personnel folder and reference checks. Essential Job Functions Manages personnel operations and technical support services (employee benefits, new hire orientations, personnel processing in eHR, and salary administration); and reviews and authorizes personnel authorizations and other standard documents. Manages technical and clerical support staff assigned to study classifications specific to the Department for changes, updates, and modifications; performs organizational studies and changes for approval by the CEO Classification and Compensation Unit; requests positions during the Budget process; approves and denies requests for special case bonuses; maintains and consolidates position control matters; and develops cost analysis of positions deleted/requested and organizational changes. Develops training programs and/or guides for department managers/supervisors on topics such as proper documentation of disciplinary action, provision of appropriate employee counseling, and strategies for implementing appropriate progressive discipline. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Administrative Services Manager II. CONTACT INFORMATION: Ericka Vayas Email: EVayas@ph.lacounty.gov THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information The vacancy is located at: 5555 Ferguson Dr., Suite 220 Commerce, CA 90022 Closing Date/Time: 9/20/2019 5:00 PM Pacific
Sep 17, 2019
Full Time
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH1003-6 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). The Department of Public Health'sHuman Resources Divisionis seeking a well-qualified individual to fill the position of Administrative Services Manager II .The ASM II will report to an ASM III and be responsible for various HR related areas within the Human Resources Division such as Operations,Classification & Compensation, and Performance Management. All interested employees who currently hold the payroll title of Administrative Services Manager II are invited to submit their resume, copies of their lastthree (3) performance evaluations andtime history report(prime variances only) for the last three (3) years. Please submit the required documents by 9/20/19 to: Ericka Vayas Human Resources Division 5555 Ferguson Drive Commerce, CA 90022 Email: EVayas@ph.lacounty.gov Please email documents to: EVayas@ph.lacounty.gov with the subject line: ASM II - HR. All submitted documents will be evaluated and only the most qualified candidates will be scheduled for an interview. Successful candidates must complete a background check, which includes a review of their official personnel folder and reference checks. Essential Job Functions Manages personnel operations and technical support services (employee benefits, new hire orientations, personnel processing in eHR, and salary administration); and reviews and authorizes personnel authorizations and other standard documents. Manages technical and clerical support staff assigned to study classifications specific to the Department for changes, updates, and modifications; performs organizational studies and changes for approval by the CEO Classification and Compensation Unit; requests positions during the Budget process; approves and denies requests for special case bonuses; maintains and consolidates position control matters; and develops cost analysis of positions deleted/requested and organizational changes. Develops training programs and/or guides for department managers/supervisors on topics such as proper documentation of disciplinary action, provision of appropriate employee counseling, and strategies for implementing appropriate progressive discipline. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Administrative Services Manager II. CONTACT INFORMATION: Ericka Vayas Email: EVayas@ph.lacounty.gov THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information The vacancy is located at: 5555 Ferguson Dr., Suite 220 Commerce, CA 90022 Closing Date/Time: 9/20/2019 5:00 PM Pacific
Definition and Class Characteristics Under supervision, performs the methods and procedures for securing and analyzing data needed to appraise real property for ad valorem tax purposes; assists with making standard field investigations, studies, and appraisals of residential, commercial, and agricultural properties; and performs related work as required. Appraiser I: This is an entry level class for real property appraisal work. Incumbents usually work under close supervision while gaining more working independence, as knowledge and skill are acquired. The more routine and less difficult job assignments are generally given to positions in this class. This class is flexibly staffed with Appraiser II, and incumbents normally advance to the higher level after gaining experience and achieving proficiency that meets the requirements for Appraiser II. Appraiser II: This is the first journey level class and incumbents are expected to perform increasingly varied and complex job assignments including residential, commercial, and special property assignments, requiring appraisal knowledge and background, with routine supervision and direction. Incumbents are expected to be fully capable of explaining appraisal methods and provisions of the Revenue and Taxation Code pertaining to the assessment of property to the general public in an effective and courteous manner. Appraiser III: This is an advanced journey level class. Incumbents perform all types of real property appraisal assignments including residential, commercial, industrial and agricultural properties, and are responsible for the appraisal of the more difficult, technical and comprehensive appraisals and special use properties, such as Possessory Interests, California Land Conservation Act, and Timber Preserves properties. Incumbents may occasionally organize, assign or coordinate the work of other appraisers. This position is differentiated from the Senior Appraiser in that the latter performs the most difficult and complex appraisal work and provides special assistance to other staff on appraisal problems. Examples of Duties Essential: Conducts investigations, gathers, organizes and analyzes data in determining the taxable value of all taxable real property in accordance with accepted appraisal practices and standards Inspects building improvements and changes to determine effect on value; inspects exterior and interior of buildings to determine classification according to standards set forth in appraisal manual; measures buildings, diagrams and computes total areas as appropriate Measures buildings, diagrams and computes improved or total areas as required; estimates replacement costs, construction costs, and other pertinent cost factors Collects and analyzes sales, income and expense data to determine rates, net income, and value of income producing properties Collects and analyzes sales data for all types of properties and makes comparisons and adjustments to estimate the fair market value Appraises mobile homes and mobile home accessories in accordance with applicable laws Obtains information from interviews with owners, contractors, real estate agents and others; combines the various elements affecting value and exercises judgments for tax assessment purposes; records factual information and comments on appraisal forms Prepares drawings of the location of buildings and improvements in relation to property lines; annotates maps to assist in field investigations; sketches maps to assist in field locations. Analyzes information supplied by property owners to determine cash equivalency and personal property allowances Splits and allocates values for subdivisions and combinations and determines correct parcels containing improvements Provides occasional lead supervision and work coordination for a group of journey level appraisers; reviews appraisals of other appraisers and renders opinions regarding appropriateness of value conclusion; assists with the training of new appraisers Explains assessment procedures, determinations, methods, and laws to the general public Performs roll corrections on properties incorrectly assessed; reviews properties for special exemptions and exclusion eligibility, and processes claims. Prepares analysis and defends challenged assessments before the Assessment Appeals Board Important: Prepares reports and correspondence Knowledge and Skills Required Knowledge of: Factors, techniques, methods, and principles involved in the appraisal of real property Methods of determining property value Laws and regulations affecting the appraisal of real property, including pertinent principles and guidelines contained in the State Constitution, Revenue and Taxation Code, and Assessor's Handbook Organization, procedures, and responsibilities of the County Assessor's Office Principles of providing daily work coordination and training Computer applications used in a California Assessor's office Skill in: Assembling and analyzing statistical and narrative data Applying appraisal principles, methods, and techniques in the equitable and justifiable appraisal of real property Reading and interpreting maps, property descriptions and other pertinent data Preparing analytical reports; completing technical/complex paperwork Providing lead supervision and training Communicating effectively and courteously with individuals who are seeking information or questioning assessment practices and results Establishing and maintaining cooperative working relationships with those contacted in the course of work Operating calculators, cameras, measuring devices, and a variety of computer programs including word processing, spread sheet, and data base applications Education and Experience Required Applicants for the Level I position are encouraged to refer to the comprehensive language found at Rule 283 of Property Tax Rules by Board of Equalization. Where the requirements of Rule 283 differ from the stated requirements of our job description, Rule 283 governs. Level I: Bachelors' degree from an accredited college or university. Major coursework in accounting, business or public administration, economics or a closely related field is preferred. OR Graduation from high school or possession of GED and four years of relevant experience obtained within ten years of date of application. Four years of relevant experience can be in the following occupations: accountant, real property appraiser, auditor, real estate loan agent, building cost estimator or appraiser aide or appraiser trainee in an assessor's office, OR A combination of experience, where 2/3 of the four-year experience requirement may be progressively responsible administrative work in an assessor's office and the remaining 1/3 of the experience requirement must be in a position comparable to Nevada County's Appraisal Technician I or II or positions listed above. Possession of a valid certificate as an Appraiser issued by the California State Board of Equalization is required within one year of hire. Level II (in addition to the above): One year of responsible appraisal experience equivalent to the classification of Appraiser I at Nevada County. Possession of a valid certificate as an Appraiser issued by the California State Board of Equalization is required within one year of hire. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Physical Demands and Working Conditions: Mobility to work in a standard office environment, use standard office equipment and attend off-site meetings, to climb, reach, bend, grasp and stoop, and to traverse property on foot or in a vehicle; manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); vision sufficient to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone. Willingness and ability to occasionally work in exposure to temperature extremes and inclement weather. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Closing Date/Time: 9/25/2019 5:00 PM Pacific
Sep 16, 2019
Full Time
Definition and Class Characteristics Under supervision, performs the methods and procedures for securing and analyzing data needed to appraise real property for ad valorem tax purposes; assists with making standard field investigations, studies, and appraisals of residential, commercial, and agricultural properties; and performs related work as required. Appraiser I: This is an entry level class for real property appraisal work. Incumbents usually work under close supervision while gaining more working independence, as knowledge and skill are acquired. The more routine and less difficult job assignments are generally given to positions in this class. This class is flexibly staffed with Appraiser II, and incumbents normally advance to the higher level after gaining experience and achieving proficiency that meets the requirements for Appraiser II. Appraiser II: This is the first journey level class and incumbents are expected to perform increasingly varied and complex job assignments including residential, commercial, and special property assignments, requiring appraisal knowledge and background, with routine supervision and direction. Incumbents are expected to be fully capable of explaining appraisal methods and provisions of the Revenue and Taxation Code pertaining to the assessment of property to the general public in an effective and courteous manner. Appraiser III: This is an advanced journey level class. Incumbents perform all types of real property appraisal assignments including residential, commercial, industrial and agricultural properties, and are responsible for the appraisal of the more difficult, technical and comprehensive appraisals and special use properties, such as Possessory Interests, California Land Conservation Act, and Timber Preserves properties. Incumbents may occasionally organize, assign or coordinate the work of other appraisers. This position is differentiated from the Senior Appraiser in that the latter performs the most difficult and complex appraisal work and provides special assistance to other staff on appraisal problems. Examples of Duties Essential: Conducts investigations, gathers, organizes and analyzes data in determining the taxable value of all taxable real property in accordance with accepted appraisal practices and standards Inspects building improvements and changes to determine effect on value; inspects exterior and interior of buildings to determine classification according to standards set forth in appraisal manual; measures buildings, diagrams and computes total areas as appropriate Measures buildings, diagrams and computes improved or total areas as required; estimates replacement costs, construction costs, and other pertinent cost factors Collects and analyzes sales, income and expense data to determine rates, net income, and value of income producing properties Collects and analyzes sales data for all types of properties and makes comparisons and adjustments to estimate the fair market value Appraises mobile homes and mobile home accessories in accordance with applicable laws Obtains information from interviews with owners, contractors, real estate agents and others; combines the various elements affecting value and exercises judgments for tax assessment purposes; records factual information and comments on appraisal forms Prepares drawings of the location of buildings and improvements in relation to property lines; annotates maps to assist in field investigations; sketches maps to assist in field locations. Analyzes information supplied by property owners to determine cash equivalency and personal property allowances Splits and allocates values for subdivisions and combinations and determines correct parcels containing improvements Provides occasional lead supervision and work coordination for a group of journey level appraisers; reviews appraisals of other appraisers and renders opinions regarding appropriateness of value conclusion; assists with the training of new appraisers Explains assessment procedures, determinations, methods, and laws to the general public Performs roll corrections on properties incorrectly assessed; reviews properties for special exemptions and exclusion eligibility, and processes claims. Prepares analysis and defends challenged assessments before the Assessment Appeals Board Important: Prepares reports and correspondence Knowledge and Skills Required Knowledge of: Factors, techniques, methods, and principles involved in the appraisal of real property Methods of determining property value Laws and regulations affecting the appraisal of real property, including pertinent principles and guidelines contained in the State Constitution, Revenue and Taxation Code, and Assessor's Handbook Organization, procedures, and responsibilities of the County Assessor's Office Principles of providing daily work coordination and training Computer applications used in a California Assessor's office Skill in: Assembling and analyzing statistical and narrative data Applying appraisal principles, methods, and techniques in the equitable and justifiable appraisal of real property Reading and interpreting maps, property descriptions and other pertinent data Preparing analytical reports; completing technical/complex paperwork Providing lead supervision and training Communicating effectively and courteously with individuals who are seeking information or questioning assessment practices and results Establishing and maintaining cooperative working relationships with those contacted in the course of work Operating calculators, cameras, measuring devices, and a variety of computer programs including word processing, spread sheet, and data base applications Education and Experience Required Applicants for the Level I position are encouraged to refer to the comprehensive language found at Rule 283 of Property Tax Rules by Board of Equalization. Where the requirements of Rule 283 differ from the stated requirements of our job description, Rule 283 governs. Level I: Bachelors' degree from an accredited college or university. Major coursework in accounting, business or public administration, economics or a closely related field is preferred. OR Graduation from high school or possession of GED and four years of relevant experience obtained within ten years of date of application. Four years of relevant experience can be in the following occupations: accountant, real property appraiser, auditor, real estate loan agent, building cost estimator or appraiser aide or appraiser trainee in an assessor's office, OR A combination of experience, where 2/3 of the four-year experience requirement may be progressively responsible administrative work in an assessor's office and the remaining 1/3 of the experience requirement must be in a position comparable to Nevada County's Appraisal Technician I or II or positions listed above. Possession of a valid certificate as an Appraiser issued by the California State Board of Equalization is required within one year of hire. Level II (in addition to the above): One year of responsible appraisal experience equivalent to the classification of Appraiser I at Nevada County. Possession of a valid certificate as an Appraiser issued by the California State Board of Equalization is required within one year of hire. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Physical Demands and Working Conditions: Mobility to work in a standard office environment, use standard office equipment and attend off-site meetings, to climb, reach, bend, grasp and stoop, and to traverse property on foot or in a vehicle; manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); vision sufficient to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone. Willingness and ability to occasionally work in exposure to temperature extremes and inclement weather. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Closing Date/Time: 9/25/2019 5:00 PM Pacific
Posting Title Senior Executive Assistant to the Assistant City Manager Job Requisition Number COA080840 Position Number 105063 Job Type Full-Time Division Name City Manager Office Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business or Public Administration, plus five (5) years of experience in a professional/administrative capacity, two (2) years of which were in a lead capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants This position will provide high-level administrative support for an Assistant City Manager on the City Manager's Executive Team. The City Manager's Office oversees the day-to-day operations of the City government and implementation of its 6 Strategic Outcomes: Economic Opportunity and Affordability, Mobility, Safety, Health and Environment, Culture and Lifelong Learning, and Government That Works For All. This position will report to the Assistant City Manager over Safety . When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.Required Application Materials: • Resume • Cover Letter If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $26.05 - $33.81 Hours Monday - Friday 8:00 a.m. to 5:00 p.m. Schedule may vary due to operational needs Some evenings and weekends may be required Job Close Date 09/30/2019 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 301 W 2nd Street, Austin Texas 78704 Preferred Qualifications Preferred Qualifications: Demonstrated ability to communicate clearly and concisely in person, by phone, email, while exercising tact, patience and discretion and in a professional demeanor Experience working with diverse populations and communities, including interacting with individuals of diverse social, cultural, economic and educational backgrounds Experience working in a fast-paced and dynamic environment with competing priorities Record keeping and file maintenance experience Advanced skill in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint A passion for public service and a commitment to doing the hard work that's necessary to improve our city services. Minimum of 4 years experience supporting executives, preferably in the public sector Experience and skill in reaching out to and engaging citizens in order to enhance/improve public services Valid Texas Class C Driver's License Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Monitors City and departmental issues and projects. Prepares correspondence, edits and summarizes reports; memos and letters. Acts as liaison between the Assistant City Manager's office and Departments. Assigns, monitors or prepares responses to management or Assistant City Manager's requests for information. Reviews City Council agenda items. Attends Council meetings and work sessions. Facilitates the day-to-day issues requiring the flow of information among various groups, (i.e. community, political), etc. Represents Assistant City Manager at meetings involving boards and commissions. Coordinates, issues and events and other activities or projects with other city executives, and staff members. Responsibilities- Supervision and/or Leadership Exercised: May lead or train others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions, and agencies. Knowledge of city practice, policy and procedures. Knowledge of supervisory or management techniques and principles. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in using computers and related software. Skill in oral and written communications. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to interpret policies, and guidelines as they relate to municipal government. Ability to train others. Ability to exercise discretion in confidential matters Ability to resolve problems or situations requiring the exercise of good judgment. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major coursework in Business or Public Administration, plus five (5) years of experience in a professional/administrative capacity, two (2) years of which were in a lead capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Briefly summarize your current major work duties, who you support, the size and type of organization that you support, and the type of correspondence that you do for senior management or executives. (Open Ended Question) * Please describe your experience providing leadership, work assignments and/or guidance to others. (Open Ended Question) * Describe your experience in records management, including, but not limited to: record keeping practices, filing, archiving and disposal. If none, please note N/A. (Open Ended Question) * This position is responsible for responding to multiple citizen requests. Explain what customer service experience you have that will contribute to your success in this position. (Open Ended Question) * Please describe your proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook and PowerPoint? If you do not have experience in this area, please list, N/A. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Sep 16, 2019
Full Time
Posting Title Senior Executive Assistant to the Assistant City Manager Job Requisition Number COA080840 Position Number 105063 Job Type Full-Time Division Name City Manager Office Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business or Public Administration, plus five (5) years of experience in a professional/administrative capacity, two (2) years of which were in a lead capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants This position will provide high-level administrative support for an Assistant City Manager on the City Manager's Executive Team. The City Manager's Office oversees the day-to-day operations of the City government and implementation of its 6 Strategic Outcomes: Economic Opportunity and Affordability, Mobility, Safety, Health and Environment, Culture and Lifelong Learning, and Government That Works For All. This position will report to the Assistant City Manager over Safety . When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.Required Application Materials: • Resume • Cover Letter If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $26.05 - $33.81 Hours Monday - Friday 8:00 a.m. to 5:00 p.m. Schedule may vary due to operational needs Some evenings and weekends may be required Job Close Date 09/30/2019 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 301 W 2nd Street, Austin Texas 78704 Preferred Qualifications Preferred Qualifications: Demonstrated ability to communicate clearly and concisely in person, by phone, email, while exercising tact, patience and discretion and in a professional demeanor Experience working with diverse populations and communities, including interacting with individuals of diverse social, cultural, economic and educational backgrounds Experience working in a fast-paced and dynamic environment with competing priorities Record keeping and file maintenance experience Advanced skill in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint A passion for public service and a commitment to doing the hard work that's necessary to improve our city services. Minimum of 4 years experience supporting executives, preferably in the public sector Experience and skill in reaching out to and engaging citizens in order to enhance/improve public services Valid Texas Class C Driver's License Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Monitors City and departmental issues and projects. Prepares correspondence, edits and summarizes reports; memos and letters. Acts as liaison between the Assistant City Manager's office and Departments. Assigns, monitors or prepares responses to management or Assistant City Manager's requests for information. Reviews City Council agenda items. Attends Council meetings and work sessions. Facilitates the day-to-day issues requiring the flow of information among various groups, (i.e. community, political), etc. Represents Assistant City Manager at meetings involving boards and commissions. Coordinates, issues and events and other activities or projects with other city executives, and staff members. Responsibilities- Supervision and/or Leadership Exercised: May lead or train others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions, and agencies. Knowledge of city practice, policy and procedures. Knowledge of supervisory or management techniques and principles. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in using computers and related software. Skill in oral and written communications. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to interpret policies, and guidelines as they relate to municipal government. Ability to train others. Ability to exercise discretion in confidential matters Ability to resolve problems or situations requiring the exercise of good judgment. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major coursework in Business or Public Administration, plus five (5) years of experience in a professional/administrative capacity, two (2) years of which were in a lead capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Briefly summarize your current major work duties, who you support, the size and type of organization that you support, and the type of correspondence that you do for senior management or executives. (Open Ended Question) * Please describe your experience providing leadership, work assignments and/or guidance to others. (Open Ended Question) * Describe your experience in records management, including, but not limited to: record keeping practices, filing, archiving and disposal. If none, please note N/A. (Open Ended Question) * This position is responsible for responding to multiple citizen requests. Explain what customer service experience you have that will contribute to your success in this position. (Open Ended Question) * Please describe your proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook and PowerPoint? If you do not have experience in this area, please list, N/A. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Oklahoma State Department of Health
Choctaw, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to Choctaw County Health Department. These are a classified positions (PIN #34002160) in state government, located in Hugo, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position provides clerical support for operations of WIC, Immunization, family Planning, STD, Tuberculosis, Guidance, Children First, Early Intervention, Consumer Health, and Child Health Programs. Other task include light typing, answering switchboard, scheduling appointments, providing general information to the public, maintaining confidential records, preparation of program reports, and collection of fees. Physical Demands and Work Environment These positions are set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/30/2019 11:59:00 PM
Sep 16, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to Choctaw County Health Department. These are a classified positions (PIN #34002160) in state government, located in Hugo, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position provides clerical support for operations of WIC, Immunization, family Planning, STD, Tuberculosis, Guidance, Children First, Early Intervention, Consumer Health, and Child Health Programs. Other task include light typing, answering switchboard, scheduling appointments, providing general information to the public, maintaining confidential records, preparation of program reports, and collection of fees. Physical Demands and Work Environment These positions are set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/30/2019 11:59:00 PM
Oklahoma State Department of Health
Osage, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Delaware County Health Department. This is a classified position (PIN#34000653) in state government, located in Jay, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : Position is first contact with client, either by phone or in person. Position enters and maintains client records and other data to prepare client for clinical services. Position also takes care of billing for services and collection of fees. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/30/2019 11:59:00 PM
Sep 16, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Delaware County Health Department. This is a classified position (PIN#34000653) in state government, located in Jay, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : Position is first contact with client, either by phone or in person. Position enters and maintains client records and other data to prepare client for clinical services. Position also takes care of billing for services and collection of fees. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/30/2019 11:59:00 PM
Oklahoma State Department of Health
Creek, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to the Creek County Health Department. This is a classified position (PIN#34001403) in state government, located in Sapulpa, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : Position is first contact with client, either by phone or in person. Position enters and maintains client records and other data to prepare client for clinical services. Position also takes care of billing for services and collection of fees. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/30/2019 11:59:00 PM
Sep 16, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to the Creek County Health Department. This is a classified position (PIN#34001403) in state government, located in Sapulpa, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : Position is first contact with client, either by phone or in person. Position enters and maintains client records and other data to prepare client for clinical services. Position also takes care of billing for services and collection of fees. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/30/2019 11:59:00 PM
Introduction ** Previous applicants need not apply. ** The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant II providing support to Health Resources Development Service within the Oklahoma Department of Health. This is a classified position (PIN#34002059) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position provides administrative support to Health Resource & Development Service (HRDS) under the supervision of the Administrative Programs Officer (APO). General duties include : for all program areas under HRDS to manage, coordinate or assist in procurement items (purchase requests; eContracts, and supply orders); coordinate and maintain records according to agency and program area records management and disposition requirements; maintain intranet site; perform web editing and government delivery; and, equipment and software inventory. Record, track and report on civil money penalties for Oklahoma long term care facilities; assist in reporting on licensed/certified individuals and entities the agency has taken actions against to the National Practitioner Data Bank (NPDB); development of reports; be familiar with Oklahoma statutes and federal regulations related to activities; create and update written processes; assist supervisor in creating and updating internal policies; coordinate meetings; and, establish and maintain positive and supportive working relationships. Advises supervisor of program area concerns and needs; identifies process improvement & quality assurance opportunities; investigate and solve problems for supervisor's consideration; assist the HRDS Service Director/Assistant Deputy Commissioner when needed; and other duties as assigned. Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/30/2019 11:59:00 PM
Sep 16, 2019
Full Time
Introduction ** Previous applicants need not apply. ** The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant II providing support to Health Resources Development Service within the Oklahoma Department of Health. This is a classified position (PIN#34002059) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position provides administrative support to Health Resource & Development Service (HRDS) under the supervision of the Administrative Programs Officer (APO). General duties include : for all program areas under HRDS to manage, coordinate or assist in procurement items (purchase requests; eContracts, and supply orders); coordinate and maintain records according to agency and program area records management and disposition requirements; maintain intranet site; perform web editing and government delivery; and, equipment and software inventory. Record, track and report on civil money penalties for Oklahoma long term care facilities; assist in reporting on licensed/certified individuals and entities the agency has taken actions against to the National Practitioner Data Bank (NPDB); development of reports; be familiar with Oklahoma statutes and federal regulations related to activities; create and update written processes; assist supervisor in creating and updating internal policies; coordinate meetings; and, establish and maintain positive and supportive working relationships. Advises supervisor of program area concerns and needs; identifies process improvement & quality assurance opportunities; investigate and solve problems for supervisor's consideration; assist the HRDS Service Director/Assistant Deputy Commissioner when needed; and other duties as assigned. Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/30/2019 11:59:00 PM
Oklahoma State Department of Health
Beaver, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Assistant I providing support to the Beaver County Health Department. This is a classified position (PIN#34001339) in state government, located in Beaver, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $34,710.00 based on education and experience. Position Description : Provide Administrative support to Regional Director and APO, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating nurse in implementation and evaluation of public health programs and clinic schedules provided by Beaver CHD. Ensure compliance with OSDH policies and procedures. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/23/2019 11:59:00 PM
Sep 16, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Assistant I providing support to the Beaver County Health Department. This is a classified position (PIN#34001339) in state government, located in Beaver, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $34,710.00 based on education and experience. Position Description : Provide Administrative support to Regional Director and APO, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating nurse in implementation and evaluation of public health programs and clinic schedules provided by Beaver CHD. Ensure compliance with OSDH policies and procedures. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/23/2019 11:59:00 PM
Oklahoma State Department of Health
Coal, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant I providing support to Coal County Health Department. This is a classified position (PIN#34002053) in state government, located in Coalgate, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $34,710.00 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/23/2019 11:59:00 PM
Sep 16, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant I providing support to Coal County Health Department. This is a classified position (PIN#34002053) in state government, located in Coalgate, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $34,710.00 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 9/23/2019 11:59:00 PM
Position Information Regional Parks seeks a dedicated professional to serve as their Fiscal and Administration Manager. Starting salary up to $54.87/hour ($114,520/year) plus a cash allowance of approximately $600/month* Working with a great deal of professional and independent judgment, the Fiscal and Administration Manager in Regional Parks is responsible for a wide variety of administrative, supervisory, and business management functions in support of the fiscal and operational activities including grant administration. Further, Sonoma County voters recently approved Measure M, which provides increased funding to the parks system. This position will be responsible for the financial tracking and reporting, developing content for the annual report, coordinating citizen oversight, and communicating with stakeholders and the public on matters related to Measure M. The Fiscal and Administration Manager will play an integral role on the management team and have responsibility for: Creating and submitting Board agenda items Implementing new, department-wide technology systems including a new, point-of-sale system Developing Regional Parks' cost accounting for end-of-year fiscal reporting Overseeing organization development and growth as the department incorporates increased staffingand expanding responsibilities Leading the fiscal administration of capital projects budgets The ideal candidate will possess: Significant experience in governmental affairs including managing tax measure funding, state and federal lobbying, and collaborating with nonprofit advocacy groups Exceptional fiscal and accounting skills and experience analyzing and projecting fees and costs, and working with multiple types of funding sources Experience working in a Parks system, and the ability todetermine emerging trends in park administration and best practices A confident and inspiring leadership style and the ability to be an effective supervisor Excellent verbal and oral communication skills and the ability to develop strong working relationships with a wide variety of people Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including: An annual Staff Development/Wellness Benefit allowance up to $1,500 and ongoing education/training opportunities Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year Significant portion of health care premiums paid by the County and access to several health plan options County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range The Civil Service title for this position is Administrative Services Officer II. * Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice.This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. County employees who wish to be considered for future positions should consider applying to this recruitment . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity. Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, fiscal staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; human resources issues and the functions and complexities of occupations found in the assigned department; the operations and functions of county government; research methodology, report writing and basic statistics, and their application; effective personnel and supervisory techniques; modern office methods and procedures. Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition; purchasing, ISD, safety, organizational analysis and their impact on departmental operations; the use of electronic information equipment and specific systems as used within the department. Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies; understand and manage human resources functions; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Jobwith the County of Sonoma to review more detailed information about the application, examination, and department selection processes. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questionswill be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted on-line at: www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.Please view the County's Equal Employment Opportunity Policy for further information. HR Analyst: AK HR Technician: AC
Sep 16, 2019
Full Time
Position Information Regional Parks seeks a dedicated professional to serve as their Fiscal and Administration Manager. Starting salary up to $54.87/hour ($114,520/year) plus a cash allowance of approximately $600/month* Working with a great deal of professional and independent judgment, the Fiscal and Administration Manager in Regional Parks is responsible for a wide variety of administrative, supervisory, and business management functions in support of the fiscal and operational activities including grant administration. Further, Sonoma County voters recently approved Measure M, which provides increased funding to the parks system. This position will be responsible for the financial tracking and reporting, developing content for the annual report, coordinating citizen oversight, and communicating with stakeholders and the public on matters related to Measure M. The Fiscal and Administration Manager will play an integral role on the management team and have responsibility for: Creating and submitting Board agenda items Implementing new, department-wide technology systems including a new, point-of-sale system Developing Regional Parks' cost accounting for end-of-year fiscal reporting Overseeing organization development and growth as the department incorporates increased staffingand expanding responsibilities Leading the fiscal administration of capital projects budgets The ideal candidate will possess: Significant experience in governmental affairs including managing tax measure funding, state and federal lobbying, and collaborating with nonprofit advocacy groups Exceptional fiscal and accounting skills and experience analyzing and projecting fees and costs, and working with multiple types of funding sources Experience working in a Parks system, and the ability todetermine emerging trends in park administration and best practices A confident and inspiring leadership style and the ability to be an effective supervisor Excellent verbal and oral communication skills and the ability to develop strong working relationships with a wide variety of people Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including: An annual Staff Development/Wellness Benefit allowance up to $1,500 and ongoing education/training opportunities Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year Significant portion of health care premiums paid by the County and access to several health plan options County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range The Civil Service title for this position is Administrative Services Officer II. * Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice.This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. County employees who wish to be considered for future positions should consider applying to this recruitment . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity. Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, fiscal staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; human resources issues and the functions and complexities of occupations found in the assigned department; the operations and functions of county government; research methodology, report writing and basic statistics, and their application; effective personnel and supervisory techniques; modern office methods and procedures. Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition; purchasing, ISD, safety, organizational analysis and their impact on departmental operations; the use of electronic information equipment and specific systems as used within the department. Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies; understand and manage human resources functions; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Jobwith the County of Sonoma to review more detailed information about the application, examination, and department selection processes. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questionswill be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted on-line at: www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.Please view the County's Equal Employment Opportunity Policy for further information. HR Analyst: AK HR Technician: AC
City of Portland, Oregon
Portland, Oregon, United States
The Position The Accounting and Administrative Services Manager reports to the Financial Services Manager with the Portland Bureau of Transportation (PBOT). This position oversees bureau-wide compliance with the City's Accounting policies and processes, preparation of audit schedules, providing support for the City's delivery of the Comprehensive Annual Financial Report, and managing accounts payable and receivable functions. Responsibilities include ensuring equitable service delivery to a wide range of internal and external customer, recommending accounting process and system improvements, planning and executing continuous improvement initiatives, and monitoring team performance in accordance with the Division's vision and goals. Assignments require the use of independent judgment on a broad range of accounting issues that are complex, interpretive, and evaluative in nature. This position regularly collaborates with and advises PBOT managers and staff on matters of accounting practice and internal control. This position provides bureau-wide support and management for PBOT's grants and associated billings through the City's Grants Office. This includes working with the City's Grants Office on ordinances related to applying and accepting grants. This position provides bureau-wide support for SAP as PBOT's SAP FILO Change Agent. An example of some of the duties include creating and maintaining cost objects, functional areas, funded programs and assignment of SAP roles. As PBOT's Change Agent, additional responsibilities include representing PBOT on implementation of new SAP modules, continual improvements to SAP including reports and functionality while working with the City's Enterprise Business Support (EBS) team. Experience with SAP or other large ERP systems is preferred. CPA or other professional designation is preferred. Strong oral and written communications skills are needed. Why Join The City of Portland The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families.If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates inthe Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . To Qualify The minimum qualifications required for this position are below: Knowledge and experience applying the principles and practices of governmental accounting and financial reporting as well as applicable accounting standards and procedures, including GAAP, GASB, AND FASB. Knowledge and experience applying the principles and practices of effective supervision. Ability and experience to plan, organize, control, integrate, evaluate supervise the work of assigned staff. Ability and experience analyzing and making sound recommendations on complex financial operations, accounting systems, procedures and controls. Ability and experience to organize, set priorities and exercise sound judgment within the areas of responsibility. Ability and experience communicating effectively, orally and in writing, to a variety of audiences. Ability and experience developing and maintaining effective working relationships. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to the supplemental questions, weighted 100%. Do not attach materials notrequested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Recruitment Timeline): Posting: 9/16/19 - 9/30/19 Applications Reviewed: 10/1/19 - 10/4/19 Eligible List: 10/7/19 Selection Phase Begins: Tentatively 10/14/19 Job Offer: Tentatively 10/27/19 *Timeline is approximate and subject to change without notice IMPORTANT Instructions Applicants must submit a professionalrésuméonline and answer all required supplemental questions, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Yourrésuméand answers to the supplemental question will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your answers to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Yourrésuméshould support the details described in the answers to the supplemental questions. If you are requesting Veteran's Preference, as identified below, please describe in your answers to the supplemental questions any transferable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. For important additional information regarding Veteran's Preference, Notification Periods, and Optional Information Sessions, please see below. Do not attach materials not requested. Additional Information Applicant Instructions Application Deadline All completed applications for this position must be submitted online, no later than 11:59 pm on the closing/application review date listed on this recruitment. E-mailed and/or faxed applications will not be accepted. Candidate Notifications If you are notified that you have been placed on the eligible list, you do NOT need to reapply and will remain on the list. Work status: Non-citizen applications must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of yourDD214/DD215and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA Accommodations: If you identify as a person with a disability and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Contact Information ShelondaSimpson, Senior Recruiter Bureau of Human Resources Shelonda.Simpson @portlandoregon.gov (503) 823-3555 An Equal Opportunity / Affirmative Action Employer Closing Date/Time: 9/30/2019 11:59 PM Pacific
Sep 16, 2019
Full Time
The Position The Accounting and Administrative Services Manager reports to the Financial Services Manager with the Portland Bureau of Transportation (PBOT). This position oversees bureau-wide compliance with the City's Accounting policies and processes, preparation of audit schedules, providing support for the City's delivery of the Comprehensive Annual Financial Report, and managing accounts payable and receivable functions. Responsibilities include ensuring equitable service delivery to a wide range of internal and external customer, recommending accounting process and system improvements, planning and executing continuous improvement initiatives, and monitoring team performance in accordance with the Division's vision and goals. Assignments require the use of independent judgment on a broad range of accounting issues that are complex, interpretive, and evaluative in nature. This position regularly collaborates with and advises PBOT managers and staff on matters of accounting practice and internal control. This position provides bureau-wide support and management for PBOT's grants and associated billings through the City's Grants Office. This includes working with the City's Grants Office on ordinances related to applying and accepting grants. This position provides bureau-wide support for SAP as PBOT's SAP FILO Change Agent. An example of some of the duties include creating and maintaining cost objects, functional areas, funded programs and assignment of SAP roles. As PBOT's Change Agent, additional responsibilities include representing PBOT on implementation of new SAP modules, continual improvements to SAP including reports and functionality while working with the City's Enterprise Business Support (EBS) team. Experience with SAP or other large ERP systems is preferred. CPA or other professional designation is preferred. Strong oral and written communications skills are needed. Why Join The City of Portland The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families.If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates inthe Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . To Qualify The minimum qualifications required for this position are below: Knowledge and experience applying the principles and practices of governmental accounting and financial reporting as well as applicable accounting standards and procedures, including GAAP, GASB, AND FASB. Knowledge and experience applying the principles and practices of effective supervision. Ability and experience to plan, organize, control, integrate, evaluate supervise the work of assigned staff. Ability and experience analyzing and making sound recommendations on complex financial operations, accounting systems, procedures and controls. Ability and experience to organize, set priorities and exercise sound judgment within the areas of responsibility. Ability and experience communicating effectively, orally and in writing, to a variety of audiences. Ability and experience developing and maintaining effective working relationships. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to the supplemental questions, weighted 100%. Do not attach materials notrequested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Recruitment Timeline): Posting: 9/16/19 - 9/30/19 Applications Reviewed: 10/1/19 - 10/4/19 Eligible List: 10/7/19 Selection Phase Begins: Tentatively 10/14/19 Job Offer: Tentatively 10/27/19 *Timeline is approximate and subject to change without notice IMPORTANT Instructions Applicants must submit a professionalrésuméonline and answer all required supplemental questions, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Yourrésuméand answers to the supplemental question will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your answers to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Yourrésuméshould support the details described in the answers to the supplemental questions. If you are requesting Veteran's Preference, as identified below, please describe in your answers to the supplemental questions any transferable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. For important additional information regarding Veteran's Preference, Notification Periods, and Optional Information Sessions, please see below. Do not attach materials not requested. Additional Information Applicant Instructions Application Deadline All completed applications for this position must be submitted online, no later than 11:59 pm on the closing/application review date listed on this recruitment. E-mailed and/or faxed applications will not be accepted. Candidate Notifications If you are notified that you have been placed on the eligible list, you do NOT need to reapply and will remain on the list. Work status: Non-citizen applications must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of yourDD214/DD215and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA Accommodations: If you identify as a person with a disability and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Contact Information ShelondaSimpson, Senior Recruiter Bureau of Human Resources Shelonda.Simpson @portlandoregon.gov (503) 823-3555 An Equal Opportunity / Affirmative Action Employer Closing Date/Time: 9/30/2019 11:59 PM Pacific
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Customer Access and Accessibility Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate Starting salary will range from $98,864.14 - $113,693.61 (AFSCME Pay Band E) depending on qualifications. $98,864.14 - $128,523.06 (AFSCME Pay Band E) Posted Date September 16, 2019 Closing Date October 7, 2019 Reports To Laura Timothy, Mgr of Access/Accessibility Systems Development Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The selected incumbent for this position will be responsible for accessibility coordination at BART, by working with passengers, BART staff and external stakeholders to make BART accessible for everyone. The incumbent will work on a broad range of customer access issues, which include working to ensure that BART remains fully compliant with the rules and regulations of the Americans with Disabilities Act and is accessible to all. Work may also include providing sensitivity and accessibility training for front-line BART employees, representing BART at various events, overseeing BART's reasonable accommodation program and providing accessibility guidance on policies, procedures and projects at BART. The ideal candidate will demonstrate the following skills beyond the minimum qualifications.: Knowledge of or familiarity with the Americans with Disability Act and patron accessibility issues Experience in transportation planning Project management experience Skill in being a liaison with internal and external stakeholders Experience running and participating in public meetings Ability to interact respectfully with a diverse group of stakeholders Proficiency in the use of personal computers, word processing and database software Ability to communicate effectively and professionally, both orally and in writing Essential Job Functions Serves as a liaison for the Customer Access Department regarding accessibility issues with other BART divisions and departments and with external advisory committees; negotiates and resolves sensitive and controversial issues. Prepares and presents staff reports and other necessary correspondence and provides the Department's/District's support for various task forces and committees, including the BART Accessibility Task Force. Performs complex analytical tasks in support of the District customer access programs; evaluates various aspects of customer access programs and districtwide projects; develops and implements operational recommendations, services, policies and procedures. Establishes schedules and methods for providing customer access services; identifies and reviews resource needs with appropriate management staff; allocates resources accordingly; monitors the operations and activities associated with accessibility and customer access in field locations and at station facilities; recommends and implements changes as needed. Researches and interprets applicable local, state and federal laws and regulations relating to transportat Minimum Qualifications Education: A Bachelor's degree in transportation planning, urban planning, business or public administration or a closely related field from an accredited college or university. Experience: Three (3) years of (full-time equivalent) verifiable professional planning, project management or business management experience. Other Requirements: Must possess a valid California driver's license and have a satisfactory driving record. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge of: Operations, services, and activities related to a variety of transportation access programs. Familiarity with Americans with Disability Act and patron accessibility. Procedures and practices of Shuttle Bus Coordination services. Principles and practices of finance and funding. Procedures and practices of procurement and contract management. Related Federal, State, and local codes, laws, and regulations. Skill in: Participating in negotiations of agreements with local agencies, developers and private organizations. Evaluating District Access requirements. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. Operating office equipment including computers and supporting word processing. Performing the duties of project management. Being a liaison to internal and external stakeholder spreadsheet applications. Establishing and maintaining effective working relationships with those contacted in the course of work. Interpreting and applying applicable Federal, State, and local policies, laws, and regulations. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Sep 16, 2019
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Customer Access and Accessibility Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate Starting salary will range from $98,864.14 - $113,693.61 (AFSCME Pay Band E) depending on qualifications. $98,864.14 - $128,523.06 (AFSCME Pay Band E) Posted Date September 16, 2019 Closing Date October 7, 2019 Reports To Laura Timothy, Mgr of Access/Accessibility Systems Development Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The selected incumbent for this position will be responsible for accessibility coordination at BART, by working with passengers, BART staff and external stakeholders to make BART accessible for everyone. The incumbent will work on a broad range of customer access issues, which include working to ensure that BART remains fully compliant with the rules and regulations of the Americans with Disabilities Act and is accessible to all. Work may also include providing sensitivity and accessibility training for front-line BART employees, representing BART at various events, overseeing BART's reasonable accommodation program and providing accessibility guidance on policies, procedures and projects at BART. The ideal candidate will demonstrate the following skills beyond the minimum qualifications.: Knowledge of or familiarity with the Americans with Disability Act and patron accessibility issues Experience in transportation planning Project management experience Skill in being a liaison with internal and external stakeholders Experience running and participating in public meetings Ability to interact respectfully with a diverse group of stakeholders Proficiency in the use of personal computers, word processing and database software Ability to communicate effectively and professionally, both orally and in writing Essential Job Functions Serves as a liaison for the Customer Access Department regarding accessibility issues with other BART divisions and departments and with external advisory committees; negotiates and resolves sensitive and controversial issues. Prepares and presents staff reports and other necessary correspondence and provides the Department's/District's support for various task forces and committees, including the BART Accessibility Task Force. Performs complex analytical tasks in support of the District customer access programs; evaluates various aspects of customer access programs and districtwide projects; develops and implements operational recommendations, services, policies and procedures. Establishes schedules and methods for providing customer access services; identifies and reviews resource needs with appropriate management staff; allocates resources accordingly; monitors the operations and activities associated with accessibility and customer access in field locations and at station facilities; recommends and implements changes as needed. Researches and interprets applicable local, state and federal laws and regulations relating to transportat Minimum Qualifications Education: A Bachelor's degree in transportation planning, urban planning, business or public administration or a closely related field from an accredited college or university. Experience: Three (3) years of (full-time equivalent) verifiable professional planning, project management or business management experience. Other Requirements: Must possess a valid California driver's license and have a satisfactory driving record. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge of: Operations, services, and activities related to a variety of transportation access programs. Familiarity with Americans with Disability Act and patron accessibility. Procedures and practices of Shuttle Bus Coordination services. Principles and practices of finance and funding. Procedures and practices of procurement and contract management. Related Federal, State, and local codes, laws, and regulations. Skill in: Participating in negotiations of agreements with local agencies, developers and private organizations. Evaluating District Access requirements. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. Operating office equipment including computers and supporting word processing. Performing the duties of project management. Being a liaison to internal and external stakeholder spreadsheet applications. Establishing and maintaining effective working relationships with those contacted in the course of work. Interpreting and applying applicable Federal, State, and local policies, laws, and regulations. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Treasury Analysis Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $28.87/hour - $37.74/hour (SEIU Hourly) Posted Date September 16, 2019 Closing Date September 27, 2019 Reports To T. Morgan Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The Administrative Technician under general supervision, performs comprehensive administrative and/or technical functions and provides responsible office assistance in support of administrative and business functions; performs related work as assigned. Primary customer contact for Group Sales. Provides trip information, fare calculations, receives and records payments, coordinates delivery of tickets, contacts customers regarding overdue payments. Coordinates as needed with other internal departments such as the Pass Office. While the primary work is administrative/clerical in nature, positions in this class require substantial administrative expertise and apply extensive knowledge of District policies and procedures or para-professional knowledge of the principles and practices of a technical or professional field. Additionally, incumbents assist and support the professional staff with assignments and projects on a regular basis and resolve problems which have a significant impact on the overall goals and activities of the department. Primary back up for Asst. Treasury Analyst whose duties include check printing, check distribution and processing of deposits. Minimum Qualifications Education: Possession of a high school diploma, GED or recognized equivalent. Experience: Four (4) years of clerical/administrative or office assistance experience which will have provided familiarity with subject departments concepts and terminology. WORKING CONDITIONS Environment Conditions: Office environment; exposure to computer screens. Physical Conditions: Requires maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time. Knowledge of: Principles and practices of administrative/clerical support for the day-to-day operations of a function or department. Office management practices and procedures including the operation of standard office equipment. Correct English usage, including spelling, grammar, and punctuation. Basic business data processing principles and the use of on-line computer equipment. Skill in: Preparing clear and concise written reports and correspondence. Researching and summarizing various materials. Reading and interpreting rules, policies and procedures. Composing routine correspondence from brief instructions. Using initiative and sound independent judgment within established guidelines. Establishing and maintaining effective working relationships with those contacted in the course of the work. Operating standard office equipment including a word processor and an on-line computer system. Typing accurately at a rate of 50 words per minute from printed copy. Making accurate arithmetical calculations. Maintaining accurate records and files. Selection Process This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. Application Process This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. External applicants may only apply on line, at www.bart.gov/jobs. Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Sep 16, 2019
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Treasury Analysis Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $28.87/hour - $37.74/hour (SEIU Hourly) Posted Date September 16, 2019 Closing Date September 27, 2019 Reports To T. Morgan Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The Administrative Technician under general supervision, performs comprehensive administrative and/or technical functions and provides responsible office assistance in support of administrative and business functions; performs related work as assigned. Primary customer contact for Group Sales. Provides trip information, fare calculations, receives and records payments, coordinates delivery of tickets, contacts customers regarding overdue payments. Coordinates as needed with other internal departments such as the Pass Office. While the primary work is administrative/clerical in nature, positions in this class require substantial administrative expertise and apply extensive knowledge of District policies and procedures or para-professional knowledge of the principles and practices of a technical or professional field. Additionally, incumbents assist and support the professional staff with assignments and projects on a regular basis and resolve problems which have a significant impact on the overall goals and activities of the department. Primary back up for Asst. Treasury Analyst whose duties include check printing, check distribution and processing of deposits. Minimum Qualifications Education: Possession of a high school diploma, GED or recognized equivalent. Experience: Four (4) years of clerical/administrative or office assistance experience which will have provided familiarity with subject departments concepts and terminology. WORKING CONDITIONS Environment Conditions: Office environment; exposure to computer screens. Physical Conditions: Requires maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time. Knowledge of: Principles and practices of administrative/clerical support for the day-to-day operations of a function or department. Office management practices and procedures including the operation of standard office equipment. Correct English usage, including spelling, grammar, and punctuation. Basic business data processing principles and the use of on-line computer equipment. Skill in: Preparing clear and concise written reports and correspondence. Researching and summarizing various materials. Reading and interpreting rules, policies and procedures. Composing routine correspondence from brief instructions. Using initiative and sound independent judgment within established guidelines. Establishing and maintaining effective working relationships with those contacted in the course of the work. Operating standard office equipment including a word processor and an on-line computer system. Typing accurately at a rate of 50 words per minute from printed copy. Making accurate arithmetical calculations. Maintaining accurate records and files. Selection Process This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. Application Process This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. External applicants may only apply on line, at www.bart.gov/jobs. Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Strategic Administrative Group Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $120,596 I annually - $182,703 / annually (Non-Represented Pay Band 09) Note: Initial salary offer will be around $130,000 - $150,000 (depending on experience) Posted Date September 16, 2019 Closing Date Open Until Filled with First Review on October 7 th 2019 Reports To K. White Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment Under the direction of the Senior Manager of RS&S Operations Administration, the Manager of Rolling Stock Administration will help Rolling Stock & Shops (RS&S) effectively manage the department's long-term plans that optimize railcar maintenance, modifications, and cost efficiencies. This incumbent will be responsible for advancing the analytical and operational performance of the RS&S department. They will manage the strategic, financial, and administrative functions including leading department-wide financial and data costings, advancing data intelligence, modeling, and analyzing techniques. The incumbent will evaluate and monitor expenditures, participate in financial implementation upgrades, and make recommendations for department-wide process improvements based on data-driven analytics. This position manages Analysts and reviews data for accuracy, provides quality assurance, creates and maintains data models and system automations, assists shop management in implementing best practices for asset management and provides support for all of RS&S. The manager will forecast staffing and other resource needs. The Manager of Rolling Stock Administration also manages administrative functions supporting RS&S including staffing. As a leader in the Administration Group of the department, the ideal candidate must demonstrate a talent for analytical and conceptual thinking with a focus on execution and quick problem-solving and decision-making. Experience in writing funding proposals for resources needs and providing strategic direction in research, analysis, development and implementation of new technology is essential. The candidate must have a knack for analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of the department goals. As a manager, the ideal candidate will plan and managing people, processes, technology solutions and projects simultaneously. Strong multi-tasking and collaboration skills are a must. The ideal candidate embraces critical questioning, innovation, customer service, and continuous improvement. Beyond a strong inner drive to set and achieve goals, the candidate must demonstrate talent and business acumen in technical knowledge, interpersonal skills, and problem solving. The candidate will have advanced skills in Microsoft Office products including MS Excel and Sharepoint. Knowledge of MS SQL Server, Power BI and Python programming languages is prized. Creditable skills in predictive analytics, mapping, database and dashboard development, collecting data from multiple data systems, and cloud-based data sources are essential to moving the organization to the next level in its long-term plans. A high-level of execution capability for this position requires engagement from team members and refined interpersonal skills including influencing without authority. Experience demonstrating principles of supervision, training, and performance evaluation as well as selecting, supervising, and training are essential. As manager of a team of technical and professional staff, the candidate must be able to communicate clearly verbally and in writing to the team and stakeholders. Essential Job Functions Leading the effort for financial forecasting and resource needs for the department. Developing funding proposals for departmental needs. Developing and maintains financial cost models for department-wide projects. Overseeing complex projects and analyzes across disciplines, such as budget, forecasts, cash flow, and staffing using data. Managing, plans, directs, and coordinates RS&S staff resourcing. Implements and evaluates quality controls and improvement standards, organizational expectations, and regulatory requirements. Minimum Qualifications Education: A Bachelor's degree in engineering, business administration or a closely related field from an accredited college or university. Experience: Five (5) years of (full-time equivalent) verifiable project management and administration experience which must have included at least one (1) year of supervisory experience. Other Requirements: Must possess a valid California driver's license and have a satisfactory driving record. Must possess sufficient physical mobility to inspect construction in progress or review other projects.' Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Please Note: Applicants with transcripts from outside of the United States or its territories must have the transcripts evaluated by an academic accrediting service. Knowledge of: 1. Principles and practices of engineering disciplines in assigned project area. 2. Principles and practices of engineering design and construction in assigned project area. 3. Principles and practices of project management. 4. Principles and practices of contract administration. 5. Principles and practices used in the preparation of designs, plans, specifications, and cost estimates. 6. Methods and techniques of coordinating and scheduling project work. 7. Methods and techniques of contract negotiation. 8. Principles and practices of procurement. 9. Principles and practices of budget development and administration. 10. Principles of supervision, training and performance evaluation. 11. Current office procedures, methods and equipment including computers. 12. Related Federal, State and local codes, laws and regulations. Skill in: 1. Managing, supervising and coordinating assigned projects. 2. Developing and implementing project goals, objectives and procedures. 3. Planning, organizing, directing, and coordinating the work of professional staff and contract consultants. 4. Planning, organizing, scheduling, monitoring and reviewing project work. 5. Managing project design concepts and solutions. 6. Managing and reviewing project budget analysis, calculations and cost estimates. 7. Preparing designs, plans, specifications, and cost estimates. 8. Directing or conducting contract negotiations. 9. Conducting field inspections. 10. Developing and administering project budgets. 11. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. 12. Interpreting and explaining established policies and procedures for assigned District projects. 13. Preparing clear and concise reports. 14. Operating office equipment including computers and supporting word processing and spreadsheet applications. 15. Communicating clearly and concisely, both orally and in writing. 16. Establishing and maintaining effective working relationships with those contacted in the course of work. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Sep 16, 2019
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Strategic Administrative Group Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $120,596 I annually - $182,703 / annually (Non-Represented Pay Band 09) Note: Initial salary offer will be around $130,000 - $150,000 (depending on experience) Posted Date September 16, 2019 Closing Date Open Until Filled with First Review on October 7 th 2019 Reports To K. White Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment Under the direction of the Senior Manager of RS&S Operations Administration, the Manager of Rolling Stock Administration will help Rolling Stock & Shops (RS&S) effectively manage the department's long-term plans that optimize railcar maintenance, modifications, and cost efficiencies. This incumbent will be responsible for advancing the analytical and operational performance of the RS&S department. They will manage the strategic, financial, and administrative functions including leading department-wide financial and data costings, advancing data intelligence, modeling, and analyzing techniques. The incumbent will evaluate and monitor expenditures, participate in financial implementation upgrades, and make recommendations for department-wide process improvements based on data-driven analytics. This position manages Analysts and reviews data for accuracy, provides quality assurance, creates and maintains data models and system automations, assists shop management in implementing best practices for asset management and provides support for all of RS&S. The manager will forecast staffing and other resource needs. The Manager of Rolling Stock Administration also manages administrative functions supporting RS&S including staffing. As a leader in the Administration Group of the department, the ideal candidate must demonstrate a talent for analytical and conceptual thinking with a focus on execution and quick problem-solving and decision-making. Experience in writing funding proposals for resources needs and providing strategic direction in research, analysis, development and implementation of new technology is essential. The candidate must have a knack for analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of the department goals. As a manager, the ideal candidate will plan and managing people, processes, technology solutions and projects simultaneously. Strong multi-tasking and collaboration skills are a must. The ideal candidate embraces critical questioning, innovation, customer service, and continuous improvement. Beyond a strong inner drive to set and achieve goals, the candidate must demonstrate talent and business acumen in technical knowledge, interpersonal skills, and problem solving. The candidate will have advanced skills in Microsoft Office products including MS Excel and Sharepoint. Knowledge of MS SQL Server, Power BI and Python programming languages is prized. Creditable skills in predictive analytics, mapping, database and dashboard development, collecting data from multiple data systems, and cloud-based data sources are essential to moving the organization to the next level in its long-term plans. A high-level of execution capability for this position requires engagement from team members and refined interpersonal skills including influencing without authority. Experience demonstrating principles of supervision, training, and performance evaluation as well as selecting, supervising, and training are essential. As manager of a team of technical and professional staff, the candidate must be able to communicate clearly verbally and in writing to the team and stakeholders. Essential Job Functions Leading the effort for financial forecasting and resource needs for the department. Developing funding proposals for departmental needs. Developing and maintains financial cost models for department-wide projects. Overseeing complex projects and analyzes across disciplines, such as budget, forecasts, cash flow, and staffing using data. Managing, plans, directs, and coordinates RS&S staff resourcing. Implements and evaluates quality controls and improvement standards, organizational expectations, and regulatory requirements. Minimum Qualifications Education: A Bachelor's degree in engineering, business administration or a closely related field from an accredited college or university. Experience: Five (5) years of (full-time equivalent) verifiable project management and administration experience which must have included at least one (1) year of supervisory experience. Other Requirements: Must possess a valid California driver's license and have a satisfactory driving record. Must possess sufficient physical mobility to inspect construction in progress or review other projects.' Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Please Note: Applicants with transcripts from outside of the United States or its territories must have the transcripts evaluated by an academic accrediting service. Knowledge of: 1. Principles and practices of engineering disciplines in assigned project area. 2. Principles and practices of engineering design and construction in assigned project area. 3. Principles and practices of project management. 4. Principles and practices of contract administration. 5. Principles and practices used in the preparation of designs, plans, specifications, and cost estimates. 6. Methods and techniques of coordinating and scheduling project work. 7. Methods and techniques of contract negotiation. 8. Principles and practices of procurement. 9. Principles and practices of budget development and administration. 10. Principles of supervision, training and performance evaluation. 11. Current office procedures, methods and equipment including computers. 12. Related Federal, State and local codes, laws and regulations. Skill in: 1. Managing, supervising and coordinating assigned projects. 2. Developing and implementing project goals, objectives and procedures. 3. Planning, organizing, directing, and coordinating the work of professional staff and contract consultants. 4. Planning, organizing, scheduling, monitoring and reviewing project work. 5. Managing project design concepts and solutions. 6. Managing and reviewing project budget analysis, calculations and cost estimates. 7. Preparing designs, plans, specifications, and cost estimates. 8. Directing or conducting contract negotiations. 9. Conducting field inspections. 10. Developing and administering project budgets. 11. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. 12. Interpreting and explaining established policies and procedures for assigned District projects. 13. Preparing clear and concise reports. 14. Operating office equipment including computers and supporting word processing and spreadsheet applications. 15. Communicating clearly and concisely, both orally and in writing. 16. Establishing and maintaining effective working relationships with those contacted in the course of work. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Lassen County Community Social Services
Susanville, California, United States
Position Information Under limited supervision, the Office Assistant III performs highly responsible, specialized, and technical office support activities; explains rules, policies, and operations related to department records, programs, and services; may serve as a lead-worker and provide training and work assignments to a group of office support staff; may conduct initial application screening interview and initiate cases through automated systems; and performs related work as required. The Office Assistant III is the advanced journey level in the Office Assistant series. Incumbents either act as lead-worker to a group of office support staff, perform applicant screening in addition to other primary responsibilities, or exercise a detailed subject matter knowledge of a specific and complex program area or specialized record keeping system. The Office Assistant III differs from the Screener in Social Services in that the Screener classification is assigned the screening function as a primary responsibility, while the Office Assistant III may have primary responsibility for other advanced clerical functions, and screening duties represent a less significant portion of the overall responsibilities of the position. Minimum Qualifications Two (2) years of full-time experience performing clerical duties in an office environment, including one (1) year at the journey level. While the above requirements outline the minimum qualifications, applicants may be further evaluated for qualifications beyond those listed. Those applicants that are determined to be most highly qualified will be invited to participate in the next step of the selection process. Supplemental Information ADDITIONAL INFORMATION A valid driver license is required at the time of appointment and employees may also be required to drive their own car, provide proof of car insurance and a DMV clearance. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis. Positions also require successful completion of a background check. Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks.Applicableagencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information. VETERANS PREFERENCE If you would like to request Veteran's preference points as part of the application packet, please attach a copy of your DD-214 form to your application. EXAMINATION INFORMATION If supplemental questions are included as a part of this job bulletin, applicants may be rated based upon their responses to the supplemental questions. If rated, only those that are determined to be highly qualified will be invited to participate in the next step of the selection process. SPECIAL TESTING ARRANGEMENTS Special testing arrangements may be made to accommodate applicants for disability, military, life events (i.e. weddings, funerals, graduations, etc.), or for religious reasons. If you require such arrangements, please contact CPS HR Consulting at recruitmentsolutions@cpshr.us or 916-471-3507 a minimum of five business days prior to the scheduled examination date. Documentation may be required. ABOUT LASSEN COUNTY Lassen County is abundantly rich in natural beauty and has a terrain that affords residents year-round recreational activities. The County has excellent air quality, and its rural communities are ideal forraising families with a favorable cost of living, and low rate of crime and traffic. Lassen County is an outdoor paradise, where the beautiful Sierra Nevada and Cascade mountains meet the desert of the Great Basin. Because of the unique terrain, there's something here for everyone. Elevations range from the high desert to alpine levels, and the outdoor activities are among the best in the state - from golf to horseback riding, mountain biking, running and hiking on the extensive trails. Closing Date/Time: 9/30/2019 11:59 PM Pacific
Sep 16, 2019
Full Time
Position Information Under limited supervision, the Office Assistant III performs highly responsible, specialized, and technical office support activities; explains rules, policies, and operations related to department records, programs, and services; may serve as a lead-worker and provide training and work assignments to a group of office support staff; may conduct initial application screening interview and initiate cases through automated systems; and performs related work as required. The Office Assistant III is the advanced journey level in the Office Assistant series. Incumbents either act as lead-worker to a group of office support staff, perform applicant screening in addition to other primary responsibilities, or exercise a detailed subject matter knowledge of a specific and complex program area or specialized record keeping system. The Office Assistant III differs from the Screener in Social Services in that the Screener classification is assigned the screening function as a primary responsibility, while the Office Assistant III may have primary responsibility for other advanced clerical functions, and screening duties represent a less significant portion of the overall responsibilities of the position. Minimum Qualifications Two (2) years of full-time experience performing clerical duties in an office environment, including one (1) year at the journey level. While the above requirements outline the minimum qualifications, applicants may be further evaluated for qualifications beyond those listed. Those applicants that are determined to be most highly qualified will be invited to participate in the next step of the selection process. Supplemental Information ADDITIONAL INFORMATION A valid driver license is required at the time of appointment and employees may also be required to drive their own car, provide proof of car insurance and a DMV clearance. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis. Positions also require successful completion of a background check. Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks.Applicableagencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information. VETERANS PREFERENCE If you would like to request Veteran's preference points as part of the application packet, please attach a copy of your DD-214 form to your application. EXAMINATION INFORMATION If supplemental questions are included as a part of this job bulletin, applicants may be rated based upon their responses to the supplemental questions. If rated, only those that are determined to be highly qualified will be invited to participate in the next step of the selection process. SPECIAL TESTING ARRANGEMENTS Special testing arrangements may be made to accommodate applicants for disability, military, life events (i.e. weddings, funerals, graduations, etc.), or for religious reasons. If you require such arrangements, please contact CPS HR Consulting at recruitmentsolutions@cpshr.us or 916-471-3507 a minimum of five business days prior to the scheduled examination date. Documentation may be required. ABOUT LASSEN COUNTY Lassen County is abundantly rich in natural beauty and has a terrain that affords residents year-round recreational activities. The County has excellent air quality, and its rural communities are ideal forraising families with a favorable cost of living, and low rate of crime and traffic. Lassen County is an outdoor paradise, where the beautiful Sierra Nevada and Cascade mountains meet the desert of the Great Basin. Because of the unique terrain, there's something here for everyone. Elevations range from the high desert to alpine levels, and the outdoor activities are among the best in the state - from golf to horseback riding, mountain biking, running and hiking on the extensive trails. Closing Date/Time: 9/30/2019 11:59 PM Pacific
Kitsap County
Port Orchard, Washington, United States
OVERVIEW Make a difference in your community. Become a part of the Kitsap County team! Do what you love while serving the citizens where you live. The Kitsap County Human Services Division of Aging and Long Term Care has an exciting opportunity for an Office Support Supervisor to join our team. This position supervises the support staff for the division, provides direct support to the Administrator and division supervisory staff, and serves as the public disclosure coordinator for the division. The Division of Aging and Long Term Careexists to serve the needs of older or disabled adults, their families and caregivers residing in Kitsap County.Our mission is to work independently and through community partnerships to promote the well-being of older adults and adults with disabilities. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Required Education and Experience High school diploma or GEDand Four years of progressively responsible administrative work experience including one year of experience in a supervisory or lead worker capacity. Note : Two years of related college or business school course work from a college or university accredited by an agency recognized by the US Department of Education or equivalent may be substituted for two years of experience. Preferred Education, Experience or Other Qualifications Experience working with Human Services programs, especially in providing administrative oversight and support. Associate's or Bachelor's degree in Business Administration or closely related field. Experience in public sector office administration. Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must : Submit official transcripts from an accredited college or university if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Pass a criminal history background check. Criminal Conviction Standards: The successful incumbent will or may have unsupervised access to a vulnerable adult, a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/sites/default/files/FSA/bccu/documents/Secretary%27sCrimesListforALLPrograms.pdf PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Positions in this class typically require : Walking short distances Reaching above and/or below shoulder Handling/grasping documents, Sitting for extended periods of time, Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; Requires exertion of force of 25 pounds occasionally and/or up to 10 pounds frequently to lift/carry/move objects, files, and other material. Vision sufficient to read source materials and computer screen data. Repetitive motions for computer use. Work is performed primarily in an office environment, however, incumbents may be required to travel to off-site locations to attend meetings and pick up/deliver information. Incumbents may be exposed to: Violent or hostile individuals when working with the public. ILLUSTRATIVE EXAMPLE OF DUTIES (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) In this role, you will have the opportunity to: Provide direct administrative/confidential support to the Administrator and managementteam. Provide program-level administrative oversight. Prioritizing, assigning and monitoring work of assigned staff; evaluating performance; recommending and implementing decisions regarding employee discipline; plan and organize work procedures; prepare work schedules; ensuring resources are available for operations; and providing staff training and cross-training. Office-Wide Management, to includepublic disclosure requests, office correspondence, website updates, records retention, and required departmental meetings. Oversee the Department of Social and Health Services (DSHS) Training Partnership (TP) Individual Provider (IP) Medicaid Program Contract support functions, includingprocessing IP contracts, preparing reports, and composing correspondence. Provide ongoing support to LTC Medicaid Units and Case Management Supervisors. Work with state mandated data bases for contracting, background and fingerprint appointment information as required for DSHS programs under the grant funding streams. Coordinating with host agencies in the Long Term Care (LTC) provider setting in Kitsap County. Timekeeper Payroll Duties at the division level. Data entry in Excel spreadsheets for the Division's payroll, reviewing and auditing payroll records. Review and reconcile employee's time entry, leave, schedules, holidays and absences. Research and resolve issues related to employee pay and leave balances. Prepare paperwork for promotions, new hires and/or terminations, maintain employee rosters, research employment/benefit related questions from department employees. Interpret, implement, and ensure compliance with policies and procedures; responding tocomplaints, problems and inquiries requiring a supervisor's attention. Develop cooperative working relationships with elected officials, County administrators, and representatives of other governmental agencies, co-workers and the public, supporting presentations and negotiations regarding the administrative and professional service functions performed by the department. Perform other related duties as assigned . OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours are available, as approved by management. Closing Date/Time: 9/23/2019 11:59 PM Pacific
Sep 16, 2019
Full Time
OVERVIEW Make a difference in your community. Become a part of the Kitsap County team! Do what you love while serving the citizens where you live. The Kitsap County Human Services Division of Aging and Long Term Care has an exciting opportunity for an Office Support Supervisor to join our team. This position supervises the support staff for the division, provides direct support to the Administrator and division supervisory staff, and serves as the public disclosure coordinator for the division. The Division of Aging and Long Term Careexists to serve the needs of older or disabled adults, their families and caregivers residing in Kitsap County.Our mission is to work independently and through community partnerships to promote the well-being of older adults and adults with disabilities. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Required Education and Experience High school diploma or GEDand Four years of progressively responsible administrative work experience including one year of experience in a supervisory or lead worker capacity. Note : Two years of related college or business school course work from a college or university accredited by an agency recognized by the US Department of Education or equivalent may be substituted for two years of experience. Preferred Education, Experience or Other Qualifications Experience working with Human Services programs, especially in providing administrative oversight and support. Associate's or Bachelor's degree in Business Administration or closely related field. Experience in public sector office administration. Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must : Submit official transcripts from an accredited college or university if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Pass a criminal history background check. Criminal Conviction Standards: The successful incumbent will or may have unsupervised access to a vulnerable adult, a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/sites/default/files/FSA/bccu/documents/Secretary%27sCrimesListforALLPrograms.pdf PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Positions in this class typically require : Walking short distances Reaching above and/or below shoulder Handling/grasping documents, Sitting for extended periods of time, Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; Requires exertion of force of 25 pounds occasionally and/or up to 10 pounds frequently to lift/carry/move objects, files, and other material. Vision sufficient to read source materials and computer screen data. Repetitive motions for computer use. Work is performed primarily in an office environment, however, incumbents may be required to travel to off-site locations to attend meetings and pick up/deliver information. Incumbents may be exposed to: Violent or hostile individuals when working with the public. ILLUSTRATIVE EXAMPLE OF DUTIES (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) In this role, you will have the opportunity to: Provide direct administrative/confidential support to the Administrator and managementteam. Provide program-level administrative oversight. Prioritizing, assigning and monitoring work of assigned staff; evaluating performance; recommending and implementing decisions regarding employee discipline; plan and organize work procedures; prepare work schedules; ensuring resources are available for operations; and providing staff training and cross-training. Office-Wide Management, to includepublic disclosure requests, office correspondence, website updates, records retention, and required departmental meetings. Oversee the Department of Social and Health Services (DSHS) Training Partnership (TP) Individual Provider (IP) Medicaid Program Contract support functions, includingprocessing IP contracts, preparing reports, and composing correspondence. Provide ongoing support to LTC Medicaid Units and Case Management Supervisors. Work with state mandated data bases for contracting, background and fingerprint appointment information as required for DSHS programs under the grant funding streams. Coordinating with host agencies in the Long Term Care (LTC) provider setting in Kitsap County. Timekeeper Payroll Duties at the division level. Data entry in Excel spreadsheets for the Division's payroll, reviewing and auditing payroll records. Review and reconcile employee's time entry, leave, schedules, holidays and absences. Research and resolve issues related to employee pay and leave balances. Prepare paperwork for promotions, new hires and/or terminations, maintain employee rosters, research employment/benefit related questions from department employees. Interpret, implement, and ensure compliance with policies and procedures; responding tocomplaints, problems and inquiries requiring a supervisor's attention. Develop cooperative working relationships with elected officials, County administrators, and representatives of other governmental agencies, co-workers and the public, supporting presentations and negotiations regarding the administrative and professional service functions performed by the department. Perform other related duties as assigned . OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours are available, as approved by management. Closing Date/Time: 9/23/2019 11:59 PM Pacific
City of Fort Worth, TX
Fort Worth, Texas, United States
Requisition Number: 52313 Department: Library The City of Fort Worth Library department is seeking an Office Assistant for its Acquisitions Unit. As a member of the Acquisitions Unit, you will help fulfill a very important role in the library system. We receive and unpack deliveries of new materials for our customers to receive in a timely manner. This position also serves to process new material, which ships out to our different library branches. The unit works as a team in applying the Lean Management philosophy of doing more, faster, with fewer steps. Job Responsibilities: Communicate clearly (Speaking, Writing and Reading) Type at a speed necessary for successful job performance. Use multi-line telephone. Work flexible hours Adapt to change. Work independently with minimal guidance and as part of a team Minimum Job Requirements: High school diploma/GED. Two (2) years of responsible clerical experience. Preferred experience includes: Computer skills such as searching in Polaris, MS Office, printer. Attention to detail. Managing distractions. Organization and time management. Outstanding Customer Service Skills Physical Requirements: Extensive repetitive work motion on a daily basis. Lift 25-50 pounds and pushing carts with material weighing up to 100 pounds. Bending, carrying, sitting, standing, walking and pushing/pulling. Closing Date/Time: 9/23/19
Sep 16, 2019
Full Time
Requisition Number: 52313 Department: Library The City of Fort Worth Library department is seeking an Office Assistant for its Acquisitions Unit. As a member of the Acquisitions Unit, you will help fulfill a very important role in the library system. We receive and unpack deliveries of new materials for our customers to receive in a timely manner. This position also serves to process new material, which ships out to our different library branches. The unit works as a team in applying the Lean Management philosophy of doing more, faster, with fewer steps. Job Responsibilities: Communicate clearly (Speaking, Writing and Reading) Type at a speed necessary for successful job performance. Use multi-line telephone. Work flexible hours Adapt to change. Work independently with minimal guidance and as part of a team Minimum Job Requirements: High school diploma/GED. Two (2) years of responsible clerical experience. Preferred experience includes: Computer skills such as searching in Polaris, MS Office, printer. Attention to detail. Managing distractions. Organization and time management. Outstanding Customer Service Skills Physical Requirements: Extensive repetitive work motion on a daily basis. Lift 25-50 pounds and pushing carts with material weighing up to 100 pounds. Bending, carrying, sitting, standing, walking and pushing/pulling. Closing Date/Time: 9/23/19
City of Fort Worth, TX
Fort Worth, Texas, United States
Requisition Number: 52326 Department: Police What We Are Looking For The Finance and Personnel Bureau of the City of Fort Worth Police Department is recruiting for an Administrative Technician who has an Associate's degree in Business, Business Administration, Finance, Public Administration, Office Administration or a related field and two (2) years of clerical and administrative experience. The successful candidate will: Provides administrative assistance to staff by preparing documents, scheduling meetings, and screening clients and phone calls. Maintains appointment calendars. Prepares travel documents, employee travel reimbursement requests and conference registrations. Provides service to internal and external customers by answering inquiries, resolving complaints or directing caller to appropriate department or personnel. Evaluates and reviews customer applications, documents, files and records to determine eligibility or status for various City services. Maintains records and application data. Provides administrative support by verifying costs for various budget items, gathering data, and entering data into City systems for the annual budget. Ensuring financial/budget practices adherence to department budget and budget guidelines. Receives and applies payments and fees. Compiles fiscal, statistical and related program reports. Calculates financial data, balances books, updates accounts and provides program expenditures and available balances. Updates and inputs records and documents and maintains files. Prepares and processes payroll and personnel transactions for an assigned area. Assists the section/division and Human Resources for hiring or other issues. Processes requisitions and purchases materials and supplies to maintain inventory. Prepares bid information, and coordinates with staff for purchasing. Works with various vendors in regard to quotes, billing issues, credits and invoices.Receives materials or supplies. Participates in special projects, providing input as needed. Renews department licenses, certificates, permits and other required documentation. Attends, records, and composes minutes of various commissions and board meetings. May serve as notary for assigned department. Provides staff support to an assigned department. Serves as back up for various staff positions as needed. Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City's Personnel Rules and Regulations. Perform other duties as required. Preference may be given to applicants who possess the following: Higher levels of education and clerical experience as it relates to the vacancy; Intermediate or higher proficiency in Microsoft Office Suite (Outlook, Word, Excel); Experience in human resources, payroll, financial reports or accounting; Experience with sworn civil service and the ability to communicate effectively with all levels of an organization coupled with the ability to maintain a strict level of confidentiality at all times; Experience in PeopleSoft (E.R.P.) or a similar human resources system; Extensive telephone and public contact customer service skills. The Impact You Will Have As a City of Fort Worth Police Department employee, the incumbent will contribute to the City's strategic goals, mission and vision by providing routine clerical and administrative support to the daily operations of the office to the Deputy Chief over South Command and performing a variety of routine fiscal and administrative tasks for staff and management personnel in assigned area of responsibility. OTHER REQUIREMENTS Final candidates selected for hire in the Police Department will be subject to a fingerprint/criminal history background check and polygraph examination. Applicants must not have used marijuana during the previous two (2) years, nor illegally used any controlled substances within the last ten (10) years. WORKING CONDITIONS Environmental Conditions : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Closing Date/Time: 9/23/19
Sep 16, 2019
Full Time
Requisition Number: 52326 Department: Police What We Are Looking For The Finance and Personnel Bureau of the City of Fort Worth Police Department is recruiting for an Administrative Technician who has an Associate's degree in Business, Business Administration, Finance, Public Administration, Office Administration or a related field and two (2) years of clerical and administrative experience. The successful candidate will: Provides administrative assistance to staff by preparing documents, scheduling meetings, and screening clients and phone calls. Maintains appointment calendars. Prepares travel documents, employee travel reimbursement requests and conference registrations. Provides service to internal and external customers by answering inquiries, resolving complaints or directing caller to appropriate department or personnel. Evaluates and reviews customer applications, documents, files and records to determine eligibility or status for various City services. Maintains records and application data. Provides administrative support by verifying costs for various budget items, gathering data, and entering data into City systems for the annual budget. Ensuring financial/budget practices adherence to department budget and budget guidelines. Receives and applies payments and fees. Compiles fiscal, statistical and related program reports. Calculates financial data, balances books, updates accounts and provides program expenditures and available balances. Updates and inputs records and documents and maintains files. Prepares and processes payroll and personnel transactions for an assigned area. Assists the section/division and Human Resources for hiring or other issues. Processes requisitions and purchases materials and supplies to maintain inventory. Prepares bid information, and coordinates with staff for purchasing. Works with various vendors in regard to quotes, billing issues, credits and invoices.Receives materials or supplies. Participates in special projects, providing input as needed. Renews department licenses, certificates, permits and other required documentation. Attends, records, and composes minutes of various commissions and board meetings. May serve as notary for assigned department. Provides staff support to an assigned department. Serves as back up for various staff positions as needed. Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City's Personnel Rules and Regulations. Perform other duties as required. Preference may be given to applicants who possess the following: Higher levels of education and clerical experience as it relates to the vacancy; Intermediate or higher proficiency in Microsoft Office Suite (Outlook, Word, Excel); Experience in human resources, payroll, financial reports or accounting; Experience with sworn civil service and the ability to communicate effectively with all levels of an organization coupled with the ability to maintain a strict level of confidentiality at all times; Experience in PeopleSoft (E.R.P.) or a similar human resources system; Extensive telephone and public contact customer service skills. The Impact You Will Have As a City of Fort Worth Police Department employee, the incumbent will contribute to the City's strategic goals, mission and vision by providing routine clerical and administrative support to the daily operations of the office to the Deputy Chief over South Command and performing a variety of routine fiscal and administrative tasks for staff and management personnel in assigned area of responsibility. OTHER REQUIREMENTS Final candidates selected for hire in the Police Department will be subject to a fingerprint/criminal history background check and polygraph examination. Applicants must not have used marijuana during the previous two (2) years, nor illegally used any controlled substances within the last ten (10) years. WORKING CONDITIONS Environmental Conditions : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Closing Date/Time: 9/23/19
LOS ANGELES COUNTY
Los Angeles, California, United States
THIS ANNOUNCEMENT IS NOT PROMOTIONAL OR OPEN COMPETITIVE TRANSFER OPPORTUNITY ANNOUNCEMENT VACANCY INFORMATION: TRHS1140-11 Department of Health Services Rancho Los Amigos Rehabilitation Center Department of Outpatient Care Services 7601 E. Imperial Highway Downey, CA 90242 The Los Angeles County Department of Health Services (DHS) is the second largest health system in the nation, providing compassionate, quality care through its integrated system of hospitals and community-based clinics. DHS annually cares for about 600,000 unique patients, employs over 22,000 staff and has an annual operating budget of $4.3 billion. DHS leads the County's effort to provide health services to the residents of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physician workforce for tomorrow. MISSION: Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. Essential Job Functions • This position provides specialized clerical unit support to assigned clinic and other outpatient clinics as needed. • Requests and obtains patient information to support operations of outpatient care department to and from Patient Financial Services and Member Services. • Respects both patient and privacy rights while maintaining courteous relations with patients, visitors and staff. • Books appointments for empaneled patients being discharged from the hospital or post emergency department visits, follow ups and/or given requests per nursing staff. • Answers phones, takes messages and directs phone calls to appropriate staff. • Operates office machines such as computers, copiers, and scanners. • Attends meetings and assists nursing administration staff with special clinical projects. • Types reports, minutes, letters, and creates spreadsheets through-out the outpatient care unit as requested. • Orders medical and office supplies. DESIRABLE QUALIFICATIONS: • Excellent interpersonal skills, with strong written and oral communication skills • Knowledge in managing both front and back office needs • Computer literacy and strong skills withOnline Real-time Centralized Health Information Database (ORCHID), Microsoft Officeand GHX • Ability to maintain, organize, analyze, and prioritize multiple assignments simultaneously • Experiencewith a rehabilitationoutpatient clinic flow, and care for persons with disabilities • Knowledge of basic medical terminology • Ability to work independently as well as with all levels of management, staff and visitors • Bilingual (Spanish) is preferred Requirements The position is open to all permanent County of Los Angeles employees who have successfully completed their initial probationary period and currently hold the payroll title of Senior Clerk. APPLICATIONS MUST BE FILED ONLINE ONLY. Candidates interested in this Transfer Opportunity should attach thefollowing totheironline application: 1. Resume detailing relevant experience 2. Copies of last two (2) performance evaluations 3. Prime Variance time history report for the last two (2) years All submitted documents will be evaluated. Only the most qualified candidates will be contacted by the hiring manager for an interview. If you are unable to attach the required documents online, you mayemail your information to: TigreMeeks DHS -People Division- Recruitment and Examinations E-mail: TMeeks@dhs.lacounty.gov Phone: (323) 914-9110 Closing Date/Time:
Sep 16, 2019
Full Time
THIS ANNOUNCEMENT IS NOT PROMOTIONAL OR OPEN COMPETITIVE TRANSFER OPPORTUNITY ANNOUNCEMENT VACANCY INFORMATION: TRHS1140-11 Department of Health Services Rancho Los Amigos Rehabilitation Center Department of Outpatient Care Services 7601 E. Imperial Highway Downey, CA 90242 The Los Angeles County Department of Health Services (DHS) is the second largest health system in the nation, providing compassionate, quality care through its integrated system of hospitals and community-based clinics. DHS annually cares for about 600,000 unique patients, employs over 22,000 staff and has an annual operating budget of $4.3 billion. DHS leads the County's effort to provide health services to the residents of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physician workforce for tomorrow. MISSION: Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. Essential Job Functions • This position provides specialized clerical unit support to assigned clinic and other outpatient clinics as needed. • Requests and obtains patient information to support operations of outpatient care department to and from Patient Financial Services and Member Services. • Respects both patient and privacy rights while maintaining courteous relations with patients, visitors and staff. • Books appointments for empaneled patients being discharged from the hospital or post emergency department visits, follow ups and/or given requests per nursing staff. • Answers phones, takes messages and directs phone calls to appropriate staff. • Operates office machines such as computers, copiers, and scanners. • Attends meetings and assists nursing administration staff with special clinical projects. • Types reports, minutes, letters, and creates spreadsheets through-out the outpatient care unit as requested. • Orders medical and office supplies. DESIRABLE QUALIFICATIONS: • Excellent interpersonal skills, with strong written and oral communication skills • Knowledge in managing both front and back office needs • Computer literacy and strong skills withOnline Real-time Centralized Health Information Database (ORCHID), Microsoft Officeand GHX • Ability to maintain, organize, analyze, and prioritize multiple assignments simultaneously • Experiencewith a rehabilitationoutpatient clinic flow, and care for persons with disabilities • Knowledge of basic medical terminology • Ability to work independently as well as with all levels of management, staff and visitors • Bilingual (Spanish) is preferred Requirements The position is open to all permanent County of Los Angeles employees who have successfully completed their initial probationary period and currently hold the payroll title of Senior Clerk. APPLICATIONS MUST BE FILED ONLINE ONLY. Candidates interested in this Transfer Opportunity should attach thefollowing totheironline application: 1. Resume detailing relevant experience 2. Copies of last two (2) performance evaluations 3. Prime Variance time history report for the last two (2) years All submitted documents will be evaluated. Only the most qualified candidates will be contacted by the hiring manager for an interview. If you are unable to attach the required documents online, you mayemail your information to: TigreMeeks DHS -People Division- Recruitment and Examinations E-mail: TMeeks@dhs.lacounty.gov Phone: (323) 914-9110 Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-90 VACANCYINFORMATION Belvedere Office 5835 S. Eastern Ave Commerce, CA 90040 Essential Job Functions Position allocated to this class works under the direction of the Public Health Nursing Supervisors and performs a variety of duties, including, but not limited to: typing general program correspondence such as letters, memos and form requisitions; answers in-coming calls Assists nursing with identifying care coordination based on nursing priorities by sorting, distributing, entering data on CWS/CMS and following up on PM 160s, 561s, referrals and other documents per established office procedures Assists nursing to expedite foster care coordination in a timely manner for the children in the Health care for Foster Care Program (HCPCFC), and monitoring response to, follow-up phone calls, faxes,and letters to providers and/or caregivers per established office procedures and maintaining a data collection for reference and follow up Update the child's chart (purple folder) in CWS/CMS with basic information such as: changes of address, contact phone numbers and demographics Maintain a care coordination caseload as part of his/her regular assignment. Uses clerical skills to assist patients for follow-up regarding diagnosis and treatment under the direction of public health nursing Assist in updating client immunizations in the CWS/CMS system per the directions of the Public Health Nurse (PHN) Assists nursing on a daily basis by returning phone calls to assure patient receives follow-up care for child's diagnosis as part of the care coordination process Performs other miscellaneous duties as directed bysupervisor Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item ofIntermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Strongcommunication and organizational skills Excellent telephone etiquette Knowledge & experience with Word, Excel and other computer programs Ability to work independently Ability to handle multiple tasks Anexcellent attendance record All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishestaken into consideration. All materials submitted will be evaluated. Onlythe most qualified employees will be contacted for an interview. Interested candidates should submit documents via US mail or email to: Audrey Chinchilla Children's Medical Services Foster Care Program 9320 Telstar Avenue, Suite 226 El Monte, CA 91731 Phone: (626) 569-6505 Email: Achinchilla@ph.lacounty.gov Closing Date/Time:
Sep 16, 2019
Full Time
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-90 VACANCYINFORMATION Belvedere Office 5835 S. Eastern Ave Commerce, CA 90040 Essential Job Functions Position allocated to this class works under the direction of the Public Health Nursing Supervisors and performs a variety of duties, including, but not limited to: typing general program correspondence such as letters, memos and form requisitions; answers in-coming calls Assists nursing with identifying care coordination based on nursing priorities by sorting, distributing, entering data on CWS/CMS and following up on PM 160s, 561s, referrals and other documents per established office procedures Assists nursing to expedite foster care coordination in a timely manner for the children in the Health care for Foster Care Program (HCPCFC), and monitoring response to, follow-up phone calls, faxes,and letters to providers and/or caregivers per established office procedures and maintaining a data collection for reference and follow up Update the child's chart (purple folder) in CWS/CMS with basic information such as: changes of address, contact phone numbers and demographics Maintain a care coordination caseload as part of his/her regular assignment. Uses clerical skills to assist patients for follow-up regarding diagnosis and treatment under the direction of public health nursing Assist in updating client immunizations in the CWS/CMS system per the directions of the Public Health Nurse (PHN) Assists nursing on a daily basis by returning phone calls to assure patient receives follow-up care for child's diagnosis as part of the care coordination process Performs other miscellaneous duties as directed bysupervisor Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item ofIntermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Strongcommunication and organizational skills Excellent telephone etiquette Knowledge & experience with Word, Excel and other computer programs Ability to work independently Ability to handle multiple tasks Anexcellent attendance record All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishestaken into consideration. All materials submitted will be evaluated. Onlythe most qualified employees will be contacted for an interview. Interested candidates should submit documents via US mail or email to: Audrey Chinchilla Children's Medical Services Foster Care Program 9320 Telstar Avenue, Suite 226 El Monte, CA 91731 Phone: (626) 569-6505 Email: Achinchilla@ph.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-93 VACANCYINFORMATION Children's Medical Services Facilities Management 9320 Telstar Avenue El Monte, CA 91731 Free employee parking is provided. This position is eligible for a 9/80 work schedule. Onsite employee-paid Montessori childcare center available. County Wellness Program activities (e.g., Zumba classes) offered onsite. Public transportation services are also very convenient. Essential Job Functions Assists with the overall functionality of the Front Lobby. Maintains the calendars for Reserved Visitor Parking, Conference Room reservations, and CISCO phone equipment. Generates Security Alerts for Security personnel. Monitors the service of refrigerators under contract. Attends to building, equipment, and telephone requests submitted via email from internal and external staff. Conducts regular Office Inspections/walk-throughs, when needed. Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item ofIntermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Ability to work independently and perform multiple tasks, with minimum instruction in a fast-paced - oriented environment. Strong interpersonal skills; ability to work well with internal and external staff and clients. Strong organization, analytical, and verbal communication skills. Excellent customer service skills. Strong knowledge of computer software applications including Excel, Word, Outlook, Internet, and electronic document management. A valid California Class C Driver License** is required to carry out job-related essential functions. Physical Class II - Light: Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved ***DO NOT APPLY ONLINE*** All interested employees who currently hold the payroll title of Intermediate Typist Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Interested candidates should submit documents via US mail or email to: RosalbaDeMoss Children's Medical Services Operations - Customer Care Advocates 9320 Telstar Ave., El Monte, CA 91731 Email: cmsoperations@ph.lacounty.gov Closing Date/Time:
Sep 16, 2019
Full Time
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-93 VACANCYINFORMATION Children's Medical Services Facilities Management 9320 Telstar Avenue El Monte, CA 91731 Free employee parking is provided. This position is eligible for a 9/80 work schedule. Onsite employee-paid Montessori childcare center available. County Wellness Program activities (e.g., Zumba classes) offered onsite. Public transportation services are also very convenient. Essential Job Functions Assists with the overall functionality of the Front Lobby. Maintains the calendars for Reserved Visitor Parking, Conference Room reservations, and CISCO phone equipment. Generates Security Alerts for Security personnel. Monitors the service of refrigerators under contract. Attends to building, equipment, and telephone requests submitted via email from internal and external staff. Conducts regular Office Inspections/walk-throughs, when needed. Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item ofIntermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Ability to work independently and perform multiple tasks, with minimum instruction in a fast-paced - oriented environment. Strong interpersonal skills; ability to work well with internal and external staff and clients. Strong organization, analytical, and verbal communication skills. Excellent customer service skills. Strong knowledge of computer software applications including Excel, Word, Outlook, Internet, and electronic document management. A valid California Class C Driver License** is required to carry out job-related essential functions. Physical Class II - Light: Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved ***DO NOT APPLY ONLINE*** All interested employees who currently hold the payroll title of Intermediate Typist Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Interested candidates should submit documents via US mail or email to: RosalbaDeMoss Children's Medical Services Operations - Customer Care Advocates 9320 Telstar Ave., El Monte, CA 91731 Email: cmsoperations@ph.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
TRANSFER JOB OPPORTUNITY EXAM #: TRCH2214-19-15 *DO NOT FILE APPLICATION ONLINE* TheResource Family Recruitment and Approval Division is seeking a highly qualified individuals to fillthe position of Intermediate Typist Clerk (ITC) located at 20151 Nordhoff St., Chatsworth, CA 91311. Essential Job Functions This position will be responsible for completing several specialized clerical functions, such as scanning and filing documents, data inputting, and answering phones. Requirements Individuals interested in applying for this position must currently hold the payroll title of Intermediate Typist Clerk. DESIRABLE QUALIFICATIONS: Good oral and written communication skills Strong Computer Skills Ability to handle multiple tasks and prioritize Excellent organizational skills Good interpersonal skills Good Attendance Ability to work independently Motivated to assist when the need arises Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. The interview process will be used to determine the final selection. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. Staff interested in transferring should submit a cover letter, with EMPLOYEE NUMBER, résumé, copies of their last two performance evaluations, of their time sheets for the past 12 months (prime variance only)and two writing samples. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. This notice will remain open until the needs of the service are met. REQUESTED MATERIALS SHOULD BE EMAILED TO: Lisa Riley Resource Family Recruitment and Approval Division 5555 Ferguson Dr., Commerce, CA 90022 rileyl @dcfs.lacounty.gov Closing Date/Time:
Sep 16, 2019
Full Time
TRANSFER JOB OPPORTUNITY EXAM #: TRCH2214-19-15 *DO NOT FILE APPLICATION ONLINE* TheResource Family Recruitment and Approval Division is seeking a highly qualified individuals to fillthe position of Intermediate Typist Clerk (ITC) located at 20151 Nordhoff St., Chatsworth, CA 91311. Essential Job Functions This position will be responsible for completing several specialized clerical functions, such as scanning and filing documents, data inputting, and answering phones. Requirements Individuals interested in applying for this position must currently hold the payroll title of Intermediate Typist Clerk. DESIRABLE QUALIFICATIONS: Good oral and written communication skills Strong Computer Skills Ability to handle multiple tasks and prioritize Excellent organizational skills Good interpersonal skills Good Attendance Ability to work independently Motivated to assist when the need arises Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. The interview process will be used to determine the final selection. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. Staff interested in transferring should submit a cover letter, with EMPLOYEE NUMBER, résumé, copies of their last two performance evaluations, of their time sheets for the past 12 months (prime variance only)and two writing samples. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. This notice will remain open until the needs of the service are met. REQUESTED MATERIALS SHOULD BE EMAILED TO: Lisa Riley Resource Family Recruitment and Approval Division 5555 Ferguson Dr., Commerce, CA 90022 rileyl @dcfs.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-94 VACANCY INFORMATION Children's Medical Services 9320 Telstar Avenue El Monte, CA 91731 Free employee parking is provided. This position is eligible for a 9/80 work schedule. Onsite employee-paid Montessori childcare center available.County Wellness Program activities (e.g., Zumba classes) offered onsite.Public transportation services are also very convenient. Essential Job Functions Registers new referrals into the Children's Medical Services (CMS) Net-Legacy system within established time frames. Inputs demographic information and reviews Medi-Cal eligibility utilizing the Medi-Cal Eligibility Data System (MEDS) for program eligibility information necessary to process new referrals, re-open closed cases, and update existing cases. Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item ofIntermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Strong organizational skills. Strong verbal and written communication skills. Excellent telephone etiquette, ability to communicate with various entities. Ability to work independently and in a team. Excellent time management skills. ***DO NOT APPLY ONLINE*** All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, a resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Interested candidates should submit documents via US mail or email to: Hector Guerrero Children's Medical Services 9320 Telstar Ave, Suite 226 El Monte, CA 91731 Phone: (626) 569-6296 Email: hguerrero@ph.lacounty.gov Closing Date/Time:
Sep 16, 2019
Full Time
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-94 VACANCY INFORMATION Children's Medical Services 9320 Telstar Avenue El Monte, CA 91731 Free employee parking is provided. This position is eligible for a 9/80 work schedule. Onsite employee-paid Montessori childcare center available.County Wellness Program activities (e.g., Zumba classes) offered onsite.Public transportation services are also very convenient. Essential Job Functions Registers new referrals into the Children's Medical Services (CMS) Net-Legacy system within established time frames. Inputs demographic information and reviews Medi-Cal eligibility utilizing the Medi-Cal Eligibility Data System (MEDS) for program eligibility information necessary to process new referrals, re-open closed cases, and update existing cases. Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item ofIntermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Strong organizational skills. Strong verbal and written communication skills. Excellent telephone etiquette, ability to communicate with various entities. Ability to work independently and in a team. Excellent time management skills. ***DO NOT APPLY ONLINE*** All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, a resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Interested candidates should submit documents via US mail or email to: Hector Guerrero Children's Medical Services 9320 Telstar Ave, Suite 226 El Monte, CA 91731 Phone: (626) 569-6296 Email: hguerrero@ph.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-105 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). The Department of Public Health'sTuberculosis Control Program (TBCP)is seeking a well-qualified individual to fill the position of Intermediate Typist-Clerk . All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. Interested candidates should submit documents via US mail or email to: Angie Saengnikorn 2615 S. Grand Ave., Room # 507 Los Angeles, CA 90007 Phone: (213) 745-0811 Email: asaengnikorn@ph.lacounty.gov All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Essential Job Functions Scans, faxes, tracks, proofreads, formats, edits files and photocopies documents. Assists in tracking follow up actions and recommendations related to investigations. Assist in preparing for various meeting/teleconferences, activities, i.e., sign in sheets, agendas, minutes evaluations, set up and participant registration. Prepares files and maintains various lists, logs, files and records and processes various requisitions and forms. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Intermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Meticulous attention to detail. Strong written and verbal communication skills. Strong organization skills. Ability to multi-task. Proficiency in MS Word, Access, PowerPoint and Excel. Flexible and adaptable to change. CONTACT INFORMATION: Angie Saengnikorn Email: asaengnikorn@ph.lacounty.gov THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information The vacancy is located at: 2615 S. Grand Ave., Room # 507 Los Angeles, CA 90007 Closing Date/Time: 9/18/2019 5:00 PM Pacific
Sep 16, 2019
Full Time
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-105 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). The Department of Public Health'sTuberculosis Control Program (TBCP)is seeking a well-qualified individual to fill the position of Intermediate Typist-Clerk . All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. Interested candidates should submit documents via US mail or email to: Angie Saengnikorn 2615 S. Grand Ave., Room # 507 Los Angeles, CA 90007 Phone: (213) 745-0811 Email: asaengnikorn@ph.lacounty.gov All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Essential Job Functions Scans, faxes, tracks, proofreads, formats, edits files and photocopies documents. Assists in tracking follow up actions and recommendations related to investigations. Assist in preparing for various meeting/teleconferences, activities, i.e., sign in sheets, agendas, minutes evaluations, set up and participant registration. Prepares files and maintains various lists, logs, files and records and processes various requisitions and forms. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Intermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Meticulous attention to detail. Strong written and verbal communication skills. Strong organization skills. Ability to multi-task. Proficiency in MS Word, Access, PowerPoint and Excel. Flexible and adaptable to change. CONTACT INFORMATION: Angie Saengnikorn Email: asaengnikorn@ph.lacounty.gov THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information The vacancy is located at: 2615 S. Grand Ave., Room # 507 Los Angeles, CA 90007 Closing Date/Time: 9/18/2019 5:00 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-106 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). The Department of Public Health'sChildren's Medical Servicesis seeking well-qualified individuals to fill the position of Intermediate Typist-Clerk . All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. Interested candidates should submit documents via US mail or email to: Blanca Medina Children's Medical Services Medical Therapy Program 9320 Telstar Ave. El Monte, CA 91731 Phone: (626) 569-6438 Email: bmedina@ph.lacounty.gov All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Essential Job Functions Bar coding, filing, typing, data entry, photocopying, faxing and scanning activities. Maintains unit management systems. Contacts and/or schedules patients, parents, vendors and agencies as directed. Assists therapist and physicians with translation during clinics. Types, completes and processes assigned therapy unit forms. Documents case management activities in patient chart. Processes incoming mail. Answers telephones and directs calls or takes messages. Receives unit visitors. Maintains inventory and orders office supplies. Processes patient transfer cases. Assist nurses, therapists and MDs with translation, schedules intakes. Completes intake process according to state and local guidelines. Schedules and confirms appointments, completes and documents per established systems Clinic Service Summaries, MTU Clinic Claims, and other written assignments. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Intermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Experience with computer and web-based programs. Excellent verbal and written communication skills. Excellent time management skills. Ability to work with all levels of staff. Ability to work independently and as a team. Excellent organizational skills and good time and attendance. Spanish speaking preferred. CONTACT INFORMATION: Blanca Medina Email: bmedina@ph.lacounty.gov THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information The vacancy is located at: Gardena Medical Therapy Unit 15805 Budlong Ave. Gardena, CA 90247 Closing Date/Time: 11/10/2019 5:00 PM Pacific
Sep 16, 2019
Full Time
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-106 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY). The Department of Public Health'sChildren's Medical Servicesis seeking well-qualified individuals to fill the position of Intermediate Typist-Clerk . All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishes taken into consideration. Interested candidates should submit documents via US mail or email to: Blanca Medina Children's Medical Services Medical Therapy Program 9320 Telstar Ave. El Monte, CA 91731 Phone: (626) 569-6438 Email: bmedina@ph.lacounty.gov All materials submitted will be evaluated. Only the most qualified employees will be contacted for an interview. Essential Job Functions Bar coding, filing, typing, data entry, photocopying, faxing and scanning activities. Maintains unit management systems. Contacts and/or schedules patients, parents, vendors and agencies as directed. Assists therapist and physicians with translation during clinics. Types, completes and processes assigned therapy unit forms. Documents case management activities in patient chart. Processes incoming mail. Answers telephones and directs calls or takes messages. Receives unit visitors. Maintains inventory and orders office supplies. Processes patient transfer cases. Assist nurses, therapists and MDs with translation, schedules intakes. Completes intake process according to state and local guidelines. Schedules and confirms appointments, completes and documents per established systems Clinic Service Summaries, MTU Clinic Claims, and other written assignments. Requirements Must currently be a permanent Los AngelesCountyemployee who has passed their initial probationary period andcurrently holds the payroll title of Intermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Experience with computer and web-based programs. Excellent verbal and written communication skills. Excellent time management skills. Ability to work with all levels of staff. Ability to work independently and as a team. Excellent organizational skills and good time and attendance. Spanish speaking preferred. CONTACT INFORMATION: Blanca Medina Email: bmedina@ph.lacounty.gov THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information The vacancy is located at: Gardena Medical Therapy Unit 15805 Budlong Ave. Gardena, CA 90247 Closing Date/Time: 11/10/2019 5:00 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
DEPARTMENT OF HEALTH SERVICES TRANSFER OPPORTUNITY ANNOUNCEMENT THIS ANNOUNCEMENT IS NOT PROMOTIONAL OR OPEN COMPETITIVE VACANCY INFORMATION : TRHS2214-21 Olive View-UCLA Medical Center Emergency Department/Nursing 14445 Olive View Drive Sylmar, CA 91342 The Los Angeles County Department of Health Services (DHS) is the second largest health system in the nation, providing compassionate, quality care through its integrated system of hospitals and community-based clinics. DHS annually cares for about 600,000 unique patients, employs over 22,000 staff and has an annual operating budget of $4.3 billion. DHS leads the County's effort to provide health services to the residents of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physician workforce for tomorrow. MISSION: Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. Essential Job Functions *Assists patient caregivers by providing clerical support for patient care activities. *Compiles, organizes and maintains files. *Checks documents for completeness, accuracy and compliance with legal and other requirements. * Manages and triages heavy call volume from patients and other departments. * Coordinates all incoming and outgoing telephone calls in a courteous and helpful manner. * Distributes and reroutes correspondence. * Orders and maintains supplies and equipment for patient care and management. * Performs the duties of a receptionist in a courteous and helpful manner. * Demonstrates dependability and flexibility in meeting/scheduling needs of the unit including assignments to the other units. * May routinely access such office equipment as video display terminals, word processors, or personal computers to input data, perform computations, or produce documents not requiring the formatting or programming of such equipment. * May exercise minor supervision over the work of others. * Other duties may be assigned as needed. DESIRABLE QUALIFICATIONS: * Excellent customer service and strong problem solving skills. * Ability to interact effectively with co-workers, physicians and patients. * Strong verbal, written and telephone communication skills. * Excellent computer and organizational skills. * Able to handle multiple tasks simultaneously. * Familiar with the GHX (Global Healthcare Exchange) supply chain management ordering system. Requirements The position is open to all permanent County of Los Angeles employees who have successfully completed their initial probationary period and currently hold the payroll title ofIntermediate Typist Clerk. APPLICATIONS MUST BE FILED ONLINE ONLY. Candidates interested in this Transfer Opportunity should attach thefollowing totheironline application: 1. Resume detailing relevant experience 2. Copies of last two (2) performance evaluations 3. Prime Variance time history report for the last two (2) years All submitted documents will be evaluated. Only the most qualified candidates will be contacted by the hiring manager for an interview. Employment is contingent upon passing a background check and review of personnel records. If you are unable to attach the required documents online, you may fax or email your information to: Department Contact: TigreMeeks DHS - Human Resources Division- Recruitment and Examinations tmeeks@dhs.lacounty.gov (323) 914-9110 Closing Date/Time:
Sep 16, 2019
Full Time
DEPARTMENT OF HEALTH SERVICES TRANSFER OPPORTUNITY ANNOUNCEMENT THIS ANNOUNCEMENT IS NOT PROMOTIONAL OR OPEN COMPETITIVE VACANCY INFORMATION : TRHS2214-21 Olive View-UCLA Medical Center Emergency Department/Nursing 14445 Olive View Drive Sylmar, CA 91342 The Los Angeles County Department of Health Services (DHS) is the second largest health system in the nation, providing compassionate, quality care through its integrated system of hospitals and community-based clinics. DHS annually cares for about 600,000 unique patients, employs over 22,000 staff and has an annual operating budget of $4.3 billion. DHS leads the County's effort to provide health services to the residents of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physician workforce for tomorrow. MISSION: Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. Essential Job Functions *Assists patient caregivers by providing clerical support for patient care activities. *Compiles, organizes and maintains files. *Checks documents for completeness, accuracy and compliance with legal and other requirements. * Manages and triages heavy call volume from patients and other departments. * Coordinates all incoming and outgoing telephone calls in a courteous and helpful manner. * Distributes and reroutes correspondence. * Orders and maintains supplies and equipment for patient care and management. * Performs the duties of a receptionist in a courteous and helpful manner. * Demonstrates dependability and flexibility in meeting/scheduling needs of the unit including assignments to the other units. * May routinely access such office equipment as video display terminals, word processors, or personal computers to input data, perform computations, or produce documents not requiring the formatting or programming of such equipment. * May exercise minor supervision over the work of others. * Other duties may be assigned as needed. DESIRABLE QUALIFICATIONS: * Excellent customer service and strong problem solving skills. * Ability to interact effectively with co-workers, physicians and patients. * Strong verbal, written and telephone communication skills. * Excellent computer and organizational skills. * Able to handle multiple tasks simultaneously. * Familiar with the GHX (Global Healthcare Exchange) supply chain management ordering system. Requirements The position is open to all permanent County of Los Angeles employees who have successfully completed their initial probationary period and currently hold the payroll title ofIntermediate Typist Clerk. APPLICATIONS MUST BE FILED ONLINE ONLY. Candidates interested in this Transfer Opportunity should attach thefollowing totheironline application: 1. Resume detailing relevant experience 2. Copies of last two (2) performance evaluations 3. Prime Variance time history report for the last two (2) years All submitted documents will be evaluated. Only the most qualified candidates will be contacted by the hiring manager for an interview. Employment is contingent upon passing a background check and review of personnel records. If you are unable to attach the required documents online, you may fax or email your information to: Department Contact: TigreMeeks DHS - Human Resources Division- Recruitment and Examinations tmeeks@dhs.lacounty.gov (323) 914-9110 Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
COUNTY OF LOS ANGELES PROBATION DEPARTMENT TRANSFER OPPORTUNITY JOB#TRPB2214-11 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY) The Probation Department'sResidential Treatment Services Bureauis seeking a highly motivated, well-qualified individual to fill the position of Intermediate Typist-Clerk in the Education Services Unit. Restricted to permanent County of Los Angeles employees who have passed their initial probationary period and are currently holding the payroll title of Intermediate Typist-Clerk. Qualified candidates are invited to submit their resume, copies of their last two (2) performance evaluations, and time history report (prime variances only) for the last two (2) years to: DARIO GARCIA LA County Probation Department Human Resources Division Examination and Recruitment Unit 9150 East Imperial Highway Downey, CA 90242 Phone: (562) 382-2237 Please email documents to DARIO.GARCIA@probation.lacounty.gov with the subject line: Intermediate Typist-Clerk - Education Services All submitted documents will be evaluated and only the most qualified candidates will be scheduled for an interview. Successful candidates must complete a background check which includes a review of their official personnel folder and reference checks. Essential Job Functions Processes documents according to an established procedure and check documents for accuracy and completeness. Answers the main office telephone numbers for incoming business calls, and redirects calls to the requested and/or appropriate party. Uses keyboarding skills to type various forms and other business documents for office staff and administration. Maintains paper stock in network printers, copiers, and fax machines. Basic copying and faxing for office staff. Ordering and maintaining office supplies. Maintain mailboxes, sort mail and process incoming and outgoing LA County Messenger mail. DESIRABLE QUALIFICATIONS: Excellent interpersonal skills. Ability to multi-task on a daily basis. Dependable and adaptable. Organization skills. Proficient knowledge of Excel. Requirements Permanent County of Los Angeles employees that have passed their initial probationary period and currently hold the payroll title of Intermediate Typist-Clerk. THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION Additional Information This vacancy is located at: Probation Headquarters 9150 East Imperial Highway Downey, CA 90242 Closing Date/Time:
Sep 16, 2019
Full Time
COUNTY OF LOS ANGELES PROBATION DEPARTMENT TRANSFER OPPORTUNITY JOB#TRPB2214-11 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY) The Probation Department'sResidential Treatment Services Bureauis seeking a highly motivated, well-qualified individual to fill the position of Intermediate Typist-Clerk in the Education Services Unit. Restricted to permanent County of Los Angeles employees who have passed their initial probationary period and are currently holding the payroll title of Intermediate Typist-Clerk. Qualified candidates are invited to submit their resume, copies of their last two (2) performance evaluations, and time history report (prime variances only) for the last two (2) years to: DARIO GARCIA LA County Probation Department Human Resources Division Examination and Recruitment Unit 9150 East Imperial Highway Downey, CA 90242 Phone: (562) 382-2237 Please email documents to DARIO.GARCIA@probation.lacounty.gov with the subject line: Intermediate Typist-Clerk - Education Services All submitted documents will be evaluated and only the most qualified candidates will be scheduled for an interview. Successful candidates must complete a background check which includes a review of their official personnel folder and reference checks. Essential Job Functions Processes documents according to an established procedure and check documents for accuracy and completeness. Answers the main office telephone numbers for incoming business calls, and redirects calls to the requested and/or appropriate party. Uses keyboarding skills to type various forms and other business documents for office staff and administration. Maintains paper stock in network printers, copiers, and fax machines. Basic copying and faxing for office staff. Ordering and maintaining office supplies. Maintain mailboxes, sort mail and process incoming and outgoing LA County Messenger mail. DESIRABLE QUALIFICATIONS: Excellent interpersonal skills. Ability to multi-task on a daily basis. Dependable and adaptable. Organization skills. Proficient knowledge of Excel. Requirements Permanent County of Los Angeles employees that have passed their initial probationary period and currently hold the payroll title of Intermediate Typist-Clerk. THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION Additional Information This vacancy is located at: Probation Headquarters 9150 East Imperial Highway Downey, CA 90242 Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
TRANSFER JOB OPPORTUNITY EXAM #: TRCH2214-19-16 *DO NOT FILE APPLICATION ONLINE* The Resource Family Recruitment and Approval Division is seeking a highly qualified individuals to fillthe position of Intermediate Typist Clerk (ITC) located at 7555 Van Nuys Blvd., Van Nuys, CA 91405. Essential Job Functions This position will be responsible for completing several specialized clerical functions, such as scanning and filing documents, data inputting, and answering phones. Requirements Individuals interested in applying for this position must currently hold the payroll title of Intermediate Typist Clerk. DESIRABLE QUALIFICATIONS: Good oral and written communication skills Strong Computer Skills Ability to handle multiple tasks and prioritize Excellent organizational skills Good interpersonal skills Good Attendance Ability to work independently Motivated to assist when the need arises Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. The interview process will be used to determine the final selection. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. Staff interested in transferring should submit a cover letter, with EMPLOYEE NUMBER, résumé, copies of their last two performance evaluations, of their time sheets for the past 12 months (prime variance only)and two writing samples. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. REQUESTED MATERIALS SHOULD BE EMAILED TO: Lisa Riley Resource Family Recruitment and Approval Division 5555 Ferguson Dr., Commerce, CA 90022 rileyl @dcfs.lacounty.gov Closing Date/Time:
Sep 16, 2019
Full Time
TRANSFER JOB OPPORTUNITY EXAM #: TRCH2214-19-16 *DO NOT FILE APPLICATION ONLINE* The Resource Family Recruitment and Approval Division is seeking a highly qualified individuals to fillthe position of Intermediate Typist Clerk (ITC) located at 7555 Van Nuys Blvd., Van Nuys, CA 91405. Essential Job Functions This position will be responsible for completing several specialized clerical functions, such as scanning and filing documents, data inputting, and answering phones. Requirements Individuals interested in applying for this position must currently hold the payroll title of Intermediate Typist Clerk. DESIRABLE QUALIFICATIONS: Good oral and written communication skills Strong Computer Skills Ability to handle multiple tasks and prioritize Excellent organizational skills Good interpersonal skills Good Attendance Ability to work independently Motivated to assist when the need arises Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. The interview process will be used to determine the final selection. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. Staff interested in transferring should submit a cover letter, with EMPLOYEE NUMBER, résumé, copies of their last two performance evaluations, of their time sheets for the past 12 months (prime variance only)and two writing samples. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. REQUESTED MATERIALS SHOULD BE EMAILED TO: Lisa Riley Resource Family Recruitment and Approval Division 5555 Ferguson Dr., Commerce, CA 90022 rileyl @dcfs.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-88 VACANCYINFORMATION Broadway Office 1933 S. Broadway St. Los Angeles, CA 90007 Free employee parking is provided. Essential Job Functions Position allocated to this class works under the direction of the Public Health Nursing Supervisors and performs a variety of duties, including, but not limited to: Typing general program correspondence such as letters, memos and form requisitions Answers in-coming calls Assists nursing with identifying care coordination based on nursing priorities by sorting, distributing, entering data on CWS/CMS and following up on PM160s, 561s, referrals and other documents per established office procedures Assists nursing to expedite foster care coordination in a timely manner for the children in the Health care for Foster Care Program(HCPCFC), and monitoring response to, follow-up phone calls, faxes,and letters to providers and/or caregivers per established office procedures and maintaining a data collection for reference and follow up Update the childs chart (purple folder) in CWS/CMS with basic information such as: changes of address, contact phone numbers and demographics Maintain a care coordination caseload as part of his/her regular assignment. Uses clerical skills to assist patients for follow-up regarding diagnosis and treatment under the direction of public health nursing Assist in updating client immunizations in the CWS/CMS system per the directions of the Public Health Nurse (PHN) Assists nursing on a daily basis by returning phone calls to assure patient receives follow-up care for child's diagnosis as part of the care coordination process Performs other miscellaneous duties as directed by supervisor Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item ofIntermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Strongcommunication and organizational skills Excellent telephone etiquette Knowledge & experience with Word, Excel and other computer programs Ability to work independently Ability to handle multiple tasks Anexcellent attendance record All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishestaken into consideration. All materials submitted will be evaluated. Onlythe most qualified employees will be contacted for an interview. Interested candidates should submit documents via US mail or email to: Audrey Chinchilla Children's Medical Services Foster Care Program 9320 Telstar Avenue, Suite 226 El Monte, CA 91731 Phone: (626) 569-6505 Email: Achinchilla@ph.facounty.gov Closing Date/Time:
Sep 16, 2019
Full Time
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH2214-88 VACANCYINFORMATION Broadway Office 1933 S. Broadway St. Los Angeles, CA 90007 Free employee parking is provided. Essential Job Functions Position allocated to this class works under the direction of the Public Health Nursing Supervisors and performs a variety of duties, including, but not limited to: Typing general program correspondence such as letters, memos and form requisitions Answers in-coming calls Assists nursing with identifying care coordination based on nursing priorities by sorting, distributing, entering data on CWS/CMS and following up on PM160s, 561s, referrals and other documents per established office procedures Assists nursing to expedite foster care coordination in a timely manner for the children in the Health care for Foster Care Program(HCPCFC), and monitoring response to, follow-up phone calls, faxes,and letters to providers and/or caregivers per established office procedures and maintaining a data collection for reference and follow up Update the childs chart (purple folder) in CWS/CMS with basic information such as: changes of address, contact phone numbers and demographics Maintain a care coordination caseload as part of his/her regular assignment. Uses clerical skills to assist patients for follow-up regarding diagnosis and treatment under the direction of public health nursing Assist in updating client immunizations in the CWS/CMS system per the directions of the Public Health Nurse (PHN) Assists nursing on a daily basis by returning phone calls to assure patient receives follow-up care for child's diagnosis as part of the care coordination process Performs other miscellaneous duties as directed by supervisor Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item ofIntermediate Typist-Clerk. DESIRABLE QUALIFICATIONS: Strongcommunication and organizational skills Excellent telephone etiquette Knowledge & experience with Word, Excel and other computer programs Ability to work independently Ability to handle multiple tasks Anexcellent attendance record All interested employees who currently hold the payroll title of Intermediate Typist-Clerk are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, copies of their attendance record for the last 24 months, and any additional information the candidate wishestaken into consideration. All materials submitted will be evaluated. Onlythe most qualified employees will be contacted for an interview. Interested candidates should submit documents via US mail or email to: Audrey Chinchilla Children's Medical Services Foster Care Program 9320 Telstar Avenue, Suite 226 El Monte, CA 91731 Phone: (626) 569-6505 Email: Achinchilla@ph.facounty.gov Closing Date/Time:
GILA COUNTY HUMAN RESOURCES JOB ANNOUNCEMENT 1400 E. ASH STREET, GLOBE, AZ 85501 POSTED: AUGUST 1, 2019 REVISED: SEPTEMBER 13, 2019 CLOSING DATE: SEPTEMBER 27, 2019 PURPOSE OF THE JOB The purpose of this position is to facilitate the process of recording legal documents, serve the public and enable early voting and voter registration. This position manages the front counter, assists with the receipting of legal documents and directs phone calls. The clerk answers customer inquiries relating to the recording process, liens and property searches. The role also manages cash, processes legal documents and scans images. A duty is assisting with early voting, ballots processing and voter registration. SUPERVISORY RESPONSIBILITIES This position does not supervise other employees. ESSENTIAL DUTIES AND RESPONSIBILITIES TIME SPENT • Answers customer inquiries about recording process, liens and general topics concerning the office; assists public with property searches. 20% • Maintains cash drawer and makes daily deposits. 20% • Processes legal documents. 10% • Scans and uploads historical images. 20% • Verifies, indexes and logs documents received. 20% • Assists with preparation of ballots and assists public with early voting. 10% • Performs other duties as assigned. BUDGET RESPONSIBILITIES This position has no responsibility over any types of budget. PROJECT RESPONSIBILITIES This position does not have PROJECT RESPONSIBILITIES. ORAL COMMUNICATION DUTIES This position explains County procedures or processes. WRITTEN COMMUNICATION DUTIES This position creates or edits documents, internal memos, emails and reports. INTERACTIONS WITH THE GENERAL PUBLIC Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person. INTERACTIONS SPECIFICALLY WITH CUSTOMERS Sometimes (More than 10% but less than 25% in a year) MINIMUM EDUCATION REQUIRED High School Diploma or GED. MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED Two (2) years' experience or equivalent combination of education, training and experience. PROFESSIONAL CREDENTIALS REQUIRED None. KNOWLEDGE REQUIRED Clerical, customer and personal service, Federal, State, Local laws, regulations, statues. DEPARTMENT: Recorder POSITION: Recorder's Clerk LOCATION: Globe JOB CODE: 19-052 ANNUAL SALARY: $24,525-$33,722 DOE SKILLS REQUIRED Analytical thinking, reading, customer service, time management, mutil-tasking, typing and data entry. ABILITIES REQUIRED Read and write at minimum High School level, focus, multi-task, react in a calm and timely manner, maintain calm demeanor in stressful situations. PHYSICAL DEMANDS • Routinely stands to attend to cash register and to attend to customers. • Occasionally sits to operate special equipment and to attend to reception areas; routinely sits to complete a program. • Routinely lifts under 10 lbs. of work related materials, equipment or tools; occasionally lifts up to 25 lbs. of work related materials, equipment or tools; rarely lifts up to 50 lbs. of work related materials, equipment or tools. • Constantly requires dexterity for keyboard operation; routinely requires dexterity for special gadgets and rarely requires dexterity for special machines. • Incumbents in this position may be required to regularly twist,occasionally walk, bend, stoop and rarely to crawl or kneel. WORK ENVIRONMENT Incumbents in this position constantly spend time in office environment; rarely spends time in computer server room(s); occasionally spends time in classroom(s), library or in an automobile. SAFETY RISK EXPOSURE Incumbents in this position are generally not exposed to safety risk; but may become exposed to occasional emotional customers or citizens. PROTECTIVE GEAR & SAFETY MANUALS Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. CONSEQUENCES OF ERROR Potential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible. NOTICE: APPLICANTS MAY BE REQUIRED TO FURNISH, AT THEIR OWN EXPENSE, DOCUMENTARY PROOF OF EDUCATIONS, CERTIFICATION, REGISTRATION, LICENSE OR ANY OTHER PROOF OF COMPETENCY AS REQUIRED IN THE OFFICIAL CLASSIFICATION DESCRIPTION OR ANNOUNCEMENT AND MAY BE REQUIRED TO UNDERGO PHYSICAL, PSYCHOLOGICAL AND/OR BACKGROUND INVESTIGATIONS AS A CONTINUING CONDITION OF EMPLOYMENT. FURTHER, APPLICANTS FOR POSITIONS REQUIRING OPERATION OF A COUNTY OR PERSONAL VEHICLE ON OFFICIAL BUSINESS MUST POSSESS AND MAINTAIN COUNTY OR PERSONAL VEHICLE OPERATORS LICENSE. GILA COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR DISABILITY, AND FAMILIAL STATUS IN EMPLOYMENT OR THE PROVISIONS OF SERVICE. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. Closing Date/Time: SEPTEMBER 27, 2019
Sep 14, 2019
Full Time
GILA COUNTY HUMAN RESOURCES JOB ANNOUNCEMENT 1400 E. ASH STREET, GLOBE, AZ 85501 POSTED: AUGUST 1, 2019 REVISED: SEPTEMBER 13, 2019 CLOSING DATE: SEPTEMBER 27, 2019 PURPOSE OF THE JOB The purpose of this position is to facilitate the process of recording legal documents, serve the public and enable early voting and voter registration. This position manages the front counter, assists with the receipting of legal documents and directs phone calls. The clerk answers customer inquiries relating to the recording process, liens and property searches. The role also manages cash, processes legal documents and scans images. A duty is assisting with early voting, ballots processing and voter registration. SUPERVISORY RESPONSIBILITIES This position does not supervise other employees. ESSENTIAL DUTIES AND RESPONSIBILITIES TIME SPENT • Answers customer inquiries about recording process, liens and general topics concerning the office; assists public with property searches. 20% • Maintains cash drawer and makes daily deposits. 20% • Processes legal documents. 10% • Scans and uploads historical images. 20% • Verifies, indexes and logs documents received. 20% • Assists with preparation of ballots and assists public with early voting. 10% • Performs other duties as assigned. BUDGET RESPONSIBILITIES This position has no responsibility over any types of budget. PROJECT RESPONSIBILITIES This position does not have PROJECT RESPONSIBILITIES. ORAL COMMUNICATION DUTIES This position explains County procedures or processes. WRITTEN COMMUNICATION DUTIES This position creates or edits documents, internal memos, emails and reports. INTERACTIONS WITH THE GENERAL PUBLIC Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person. INTERACTIONS SPECIFICALLY WITH CUSTOMERS Sometimes (More than 10% but less than 25% in a year) MINIMUM EDUCATION REQUIRED High School Diploma or GED. MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED Two (2) years' experience or equivalent combination of education, training and experience. PROFESSIONAL CREDENTIALS REQUIRED None. KNOWLEDGE REQUIRED Clerical, customer and personal service, Federal, State, Local laws, regulations, statues. DEPARTMENT: Recorder POSITION: Recorder's Clerk LOCATION: Globe JOB CODE: 19-052 ANNUAL SALARY: $24,525-$33,722 DOE SKILLS REQUIRED Analytical thinking, reading, customer service, time management, mutil-tasking, typing and data entry. ABILITIES REQUIRED Read and write at minimum High School level, focus, multi-task, react in a calm and timely manner, maintain calm demeanor in stressful situations. PHYSICAL DEMANDS • Routinely stands to attend to cash register and to attend to customers. • Occasionally sits to operate special equipment and to attend to reception areas; routinely sits to complete a program. • Routinely lifts under 10 lbs. of work related materials, equipment or tools; occasionally lifts up to 25 lbs. of work related materials, equipment or tools; rarely lifts up to 50 lbs. of work related materials, equipment or tools. • Constantly requires dexterity for keyboard operation; routinely requires dexterity for special gadgets and rarely requires dexterity for special machines. • Incumbents in this position may be required to regularly twist,occasionally walk, bend, stoop and rarely to crawl or kneel. WORK ENVIRONMENT Incumbents in this position constantly spend time in office environment; rarely spends time in computer server room(s); occasionally spends time in classroom(s), library or in an automobile. SAFETY RISK EXPOSURE Incumbents in this position are generally not exposed to safety risk; but may become exposed to occasional emotional customers or citizens. PROTECTIVE GEAR & SAFETY MANUALS Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. CONSEQUENCES OF ERROR Potential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible. NOTICE: APPLICANTS MAY BE REQUIRED TO FURNISH, AT THEIR OWN EXPENSE, DOCUMENTARY PROOF OF EDUCATIONS, CERTIFICATION, REGISTRATION, LICENSE OR ANY OTHER PROOF OF COMPETENCY AS REQUIRED IN THE OFFICIAL CLASSIFICATION DESCRIPTION OR ANNOUNCEMENT AND MAY BE REQUIRED TO UNDERGO PHYSICAL, PSYCHOLOGICAL AND/OR BACKGROUND INVESTIGATIONS AS A CONTINUING CONDITION OF EMPLOYMENT. FURTHER, APPLICANTS FOR POSITIONS REQUIRING OPERATION OF A COUNTY OR PERSONAL VEHICLE ON OFFICIAL BUSINESS MUST POSSESS AND MAINTAIN COUNTY OR PERSONAL VEHICLE OPERATORS LICENSE. GILA COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR DISABILITY, AND FAMILIAL STATUS IN EMPLOYMENT OR THE PROVISIONS OF SERVICE. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. Closing Date/Time: SEPTEMBER 27, 2019
