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1046 Clerical and Administrative Support jobs

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Orange County Employees Retirement System
Retirement Program Specialist
Orange County Employees Retirement System 2223 East Wellington Avenue, Suite 100 Santa Ana, CA, USA
GENERAL DUTIES Under general supervision, the Retirement Program Specialist performs technical work in connection with the Orange County Employees Retirement System (OCERS), interpreting statutes, regulations and policies for retirement members and beneficiaries. The incumbent will counsel and calculate benefits for members or beneficiaries on benefit options, service retirement, disability and death benefits, deferral of benefits, withdrawal and reciprocal provisions.  Additionally, the incumbent will utilize OCERS' pension and imaging software to access data pertaining to retired and active member accounts, as well as identify problems and errors, gather and analyze data and reports containing confidential information and perform other related work as assigned. The incumbent will interact with County departments, governmental and special district representatives on issues involving member eligibility, retirement and reciprocity. In addition, the incumbent will demonstrate strict confidentiality, professionalism, integrity and compliance with applicable laws and regulations. Retirement Program Specialists are expected to perform with a high degree of independence and possess knowledge of the County's legal policies and procedures. THE IDEAL CANDIDATE: The ideal candidate will possess the ability to establish and maintain cooperative working relationships with peers, supervisors, managers, government officials and the public. In addition, the candidate must be able to work independently and possess excellent oral and written communication skills, as well as the ability to think logically and organize thoughts and priorities to accomplish tasks in an efficient and timely manner. The individual must be comfortable acting in a leadership role and must be highly organized, detail oriented and able to handle multiple competing tasks and deadlines. The ideal candidate will also possess intermediate to advanced computer skills in Microsoft Word, Excel, Outlook, and Access.
May 18, 2022
Full Time
GENERAL DUTIES Under general supervision, the Retirement Program Specialist performs technical work in connection with the Orange County Employees Retirement System (OCERS), interpreting statutes, regulations and policies for retirement members and beneficiaries. The incumbent will counsel and calculate benefits for members or beneficiaries on benefit options, service retirement, disability and death benefits, deferral of benefits, withdrawal and reciprocal provisions.  Additionally, the incumbent will utilize OCERS' pension and imaging software to access data pertaining to retired and active member accounts, as well as identify problems and errors, gather and analyze data and reports containing confidential information and perform other related work as assigned. The incumbent will interact with County departments, governmental and special district representatives on issues involving member eligibility, retirement and reciprocity. In addition, the incumbent will demonstrate strict confidentiality, professionalism, integrity and compliance with applicable laws and regulations. Retirement Program Specialists are expected to perform with a high degree of independence and possess knowledge of the County's legal policies and procedures. THE IDEAL CANDIDATE: The ideal candidate will possess the ability to establish and maintain cooperative working relationships with peers, supervisors, managers, government officials and the public. In addition, the candidate must be able to work independently and possess excellent oral and written communication skills, as well as the ability to think logically and organize thoughts and priorities to accomplish tasks in an efficient and timely manner. The individual must be comfortable acting in a leadership role and must be highly organized, detail oriented and able to handle multiple competing tasks and deadlines. The ideal candidate will also possess intermediate to advanced computer skills in Microsoft Word, Excel, Outlook, and Access.
County of Nevada
Administrative Analyst II
Nevada County, CA Nevada City, CA, United States
Definition and Class Characteristics Interviews will be week of June 6, 2022 The County of Nevada is seeking qualified candidates for the position of Administrative Analyst II, for a full-time, wildfire mitigation County Coordinator. This impactful position will serve in the Office of Emergency Services (OES) with a specific focus on wildfire mitigation. The primary goals of the Nevada County Coordinator position are to educate, encourage, and develop county-wide collaboration and coordination among wildfire mitigation groups, helping to improve overall wildfire resiliency strategies and community preparedness. These goals will be accomplished by building relationships between existing wildfire mitigation groups, connecting these groups with county-level emergency management officials, collaborating on fire mitigation projects, sourcing and assisting with county-wide wildfire grant applications, and performing outreach and communication across the county. The ideal candidate for the County Coordinator is someone with a background in community-level advocacy and demonstrated leadership skills working with a broad range of individuals and organizations. The candidate should have an ability to think strategically and creatively about the state of wildfire in California. Experience in the wildfire resiliency and/or emergency preparedness space, whether through local or county-wide Fire Safe Councils, Resource Conservation Districts, or within a county level department or agency, is preferred. Responsibilities Develop a census of all active wildfire mitigation groups, community stakeholders, contact points, collaboration efforts, and projects. Build a system to track these groups and efforts, including researching and implementing software and project management tools. Develop relationships and host regular communications/meetings between existing wildfire mitigation groups and county-level officials Analyze gaps in county-wide wildfire resiliency and emergency preparedness and develop recommendations to fill these needs. Coordinate an update to the Community Wildfire Protection Plans while integrating existing community plans. Facilitate an update to the Local Hazard Mitigation Plan. Help wildfire mitigation groups coordinate and connect their existing and planned wildfire mitigation projects. Develop tools to assist counties in outreach and coordination efforts to support wildfire resiliency and emergency preparedness. Source and apply for grants to benefit county-wide wildfire mitigation efforts. Host outreach and education events for fire mitigation groups and interested parties. Seeking Additional Knowledge and Skills in: Background in political science, forest ecology, forestry, silviculture, natural resources management, or related field. Proven grant writing and project management experience including ensuring that awarded grants are tracked to make certain completion of deliverables, reporting, billing and invoicing. Demonstrated experience in creative problem-solving, opportunity development, effectively leveraging talent across diverse teams, and developing novel approaches with high-impact outcomes. Ability to build consensus, develop effective coalitions and collaborate with diverse interests. So, why Nevada County? Our leadership values employee development and engagement, promotes open and visible communication, strives to be a hard-working organization, and recognizes personal contributions and growth. Nevada County Information Systems is an award-winning department in innovation and collaboration including placing in the top 3 of National Digital Counties for the last 9 years, along with many other State and National awards. The county offers full-time employees with a competitive benefits package including retirement through CalPERS, vacation, holiday, and sick leave, orthodontics coverage, 457 options, flex-scheduling and the possibility of teleworking. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform important job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Read the full job description here .Closing Date/Time: 5/25/2022 5:00 PM Pacific
May 12, 2022
Full Time
Definition and Class Characteristics Interviews will be week of June 6, 2022 The County of Nevada is seeking qualified candidates for the position of Administrative Analyst II, for a full-time, wildfire mitigation County Coordinator. This impactful position will serve in the Office of Emergency Services (OES) with a specific focus on wildfire mitigation. The primary goals of the Nevada County Coordinator position are to educate, encourage, and develop county-wide collaboration and coordination among wildfire mitigation groups, helping to improve overall wildfire resiliency strategies and community preparedness. These goals will be accomplished by building relationships between existing wildfire mitigation groups, connecting these groups with county-level emergency management officials, collaborating on fire mitigation projects, sourcing and assisting with county-wide wildfire grant applications, and performing outreach and communication across the county. The ideal candidate for the County Coordinator is someone with a background in community-level advocacy and demonstrated leadership skills working with a broad range of individuals and organizations. The candidate should have an ability to think strategically and creatively about the state of wildfire in California. Experience in the wildfire resiliency and/or emergency preparedness space, whether through local or county-wide Fire Safe Councils, Resource Conservation Districts, or within a county level department or agency, is preferred. Responsibilities Develop a census of all active wildfire mitigation groups, community stakeholders, contact points, collaboration efforts, and projects. Build a system to track these groups and efforts, including researching and implementing software and project management tools. Develop relationships and host regular communications/meetings between existing wildfire mitigation groups and county-level officials Analyze gaps in county-wide wildfire resiliency and emergency preparedness and develop recommendations to fill these needs. Coordinate an update to the Community Wildfire Protection Plans while integrating existing community plans. Facilitate an update to the Local Hazard Mitigation Plan. Help wildfire mitigation groups coordinate and connect their existing and planned wildfire mitigation projects. Develop tools to assist counties in outreach and coordination efforts to support wildfire resiliency and emergency preparedness. Source and apply for grants to benefit county-wide wildfire mitigation efforts. Host outreach and education events for fire mitigation groups and interested parties. Seeking Additional Knowledge and Skills in: Background in political science, forest ecology, forestry, silviculture, natural resources management, or related field. Proven grant writing and project management experience including ensuring that awarded grants are tracked to make certain completion of deliverables, reporting, billing and invoicing. Demonstrated experience in creative problem-solving, opportunity development, effectively leveraging talent across diverse teams, and developing novel approaches with high-impact outcomes. Ability to build consensus, develop effective coalitions and collaborate with diverse interests. So, why Nevada County? Our leadership values employee development and engagement, promotes open and visible communication, strives to be a hard-working organization, and recognizes personal contributions and growth. Nevada County Information Systems is an award-winning department in innovation and collaboration including placing in the top 3 of National Digital Counties for the last 9 years, along with many other State and National awards. The county offers full-time employees with a competitive benefits package including retirement through CalPERS, vacation, holiday, and sick leave, orthodontics coverage, 457 options, flex-scheduling and the possibility of teleworking. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform important job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Read the full job description here .Closing Date/Time: 5/25/2022 5:00 PM Pacific
Superior Court of California, County of Alameda
Courtroom Clerk I
Superior Court of California, County of Alameda Oakland, CA, USA
Are you looking for a new challenge? Are you detail oriented and organized? Do you have exceptional skills working with the public? Can you meet deadlines while maintaining flexibility? If so, we may have the perfect opportunity for you! The Superior Court of California, County of Alameda is accepting applications for the position of Courtroom Clerk I. Under general supervision, the Courtroom Clerk I records and prepares minutes of all types of court proceedings; resolves work flow and other technical and procedural problems within the courtroom; enters and retrieves information from automated and manual record keeping systems; and performs other related duties as assigned. This is the trainee and entry-level class in the Courtroom Clerk series. The Courtroom Clerk I receives formalized and on-the-job training in the techniques and procedures of courtroom work. Progression to Courtroom Clerk II requires demonstration of proficiency in functioning independently in a variety of courtroom settings and in performing the full range of duties expected of a Courtroom Clerk. An eligibility list will be established to fill Courtroom Clerk I vacancies at various court locations. Example of Duties NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in this classification does not necessarily perform all duties listed. 1. Accurately records official minutes of court proceedings in a timely manner; prepares minutes, commitments, orders, judgments, abstracts, rulings and notices; and records appearances of court appointed counsel, medical examiners and expert witnesses. 2. Oversees courtroom operations to ensure that appropriate personnel and parties are present and that the courtroom is ready for business; and calls the courtroom to order as needed. 3. Impanels jury; calls roll; records challenges and proceedings during jury selection; documents jury services; ensures that attorneys have paid jury and court reporter fees; announces charges and jury verdicts; polls jury; and takes charge of the jury in the absence of a bailiff or court attendant; swears witnesses; and administers oaths. 4. Receives, records, marks, secures and maintains control of evidence, including weapons, drugs, hazardous material and other valuable items during court proceedings. 5. Submits requests for interpreters and court reporters; and verifies their appearances and payment vouchers. 6. Provides notice of Court action, including issuing notices, rulings, orders and judgments as directed by judicial officer; prepares written correspondence and provides other assistance to judicial officer as needed; assists attorneys, Court staff and the public in person and/or by phone and email, including setting hearings as needed; and processes documents. 7. Distributes and posts court calendars; gathers and prepares all files and data pertinent to cases on calendar for presentation to court at proper time; maintains appropriate tickler files; sorts, copies, files and retrieves documents from case files; and images documents as needed when court is not in session. 8. Maintains and coordinates calendars; consults with attorneys, judge and others regarding calendar continuances for pretrial motions, hearings, trials and other calendar matters. 9. Participates in training to ensure competency in providing services in all case types; and assists in cross-training co-workers as needed. 10. Provides coverage for courtroom clerks in departments and locations other than primary assigned as needed. 11. Assists in the Clerk's Offices as needed when court is not in session. 12. Operates electronic equipment such as communication, recording and duplicating devices when required. 13. Performs other related duties as assigned. Minimum Qualifications Option I Experience: The equivalent to two years of full-time experience as a Legal Processing Assistant with the Superior Court of California, County of Alameda. Or Option II Education: Possession of an Associate of Arts or Associate of Science degree or equivalent to two years of college coursework with 60 semester units or 90 quarter units from an accredited college or university. And Experience: The equivalent to two years of full-time increasingly responsible clerical experience in a banking, court, education, health care, law enforcement, legal, probation or social services environment. Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units. Knowledge of modern office practices and procedures, including filing, operation of standard office equipment and personal computers and business correspondence; English usage, grammar, spelling, vocabulary and punctuation; and basic math and record keeping systems. Ability to record minutes of Court proceedings; write legibly and speak understandably; listen carefully to note pertinent information for court records; administer oaths and affirmations; understand, explain and apply specific statutes, codes, laws, regulations and procedures; type at a speed of 35 net words per minute from a clear copy; remain calm in a highly demanding environment; organize, prioritize and coordinate multiple tasks; maintain flexibility; establish and maintain working relationships with the public, attorneys, staff and others; communicate in a tactful and professional manner; locate, identify and correct technical inaccuracies; enter data into a computer; work independently with minimal supervision; meet deadlines and complete tasks in a timely manner; calculate fees and fines; and maintain confidentiality. This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. Hiring Process The hiring process will include the following components: An initial screening of all application materials received including a completed application and supplemental questionnaire.  A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. Applicants meeting the Minimum Qualifications as stated in the job announcement will be invited to complete a Training and Experience (T&E) Questionnaire. The T&E Questionnaire will be reviewed to select the best-qualified candidates for the oral interview process. The best qualified candidates will be invited to participate in an oral interview. The oral interview may contain a situational and/or written exercise. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.   The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.  If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss. Job Posting End Date June 6, 2022 at 5 p.m. (PST)
May 10, 2022
Full Time
Are you looking for a new challenge? Are you detail oriented and organized? Do you have exceptional skills working with the public? Can you meet deadlines while maintaining flexibility? If so, we may have the perfect opportunity for you! The Superior Court of California, County of Alameda is accepting applications for the position of Courtroom Clerk I. Under general supervision, the Courtroom Clerk I records and prepares minutes of all types of court proceedings; resolves work flow and other technical and procedural problems within the courtroom; enters and retrieves information from automated and manual record keeping systems; and performs other related duties as assigned. This is the trainee and entry-level class in the Courtroom Clerk series. The Courtroom Clerk I receives formalized and on-the-job training in the techniques and procedures of courtroom work. Progression to Courtroom Clerk II requires demonstration of proficiency in functioning independently in a variety of courtroom settings and in performing the full range of duties expected of a Courtroom Clerk. An eligibility list will be established to fill Courtroom Clerk I vacancies at various court locations. Example of Duties NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in this classification does not necessarily perform all duties listed. 1. Accurately records official minutes of court proceedings in a timely manner; prepares minutes, commitments, orders, judgments, abstracts, rulings and notices; and records appearances of court appointed counsel, medical examiners and expert witnesses. 2. Oversees courtroom operations to ensure that appropriate personnel and parties are present and that the courtroom is ready for business; and calls the courtroom to order as needed. 3. Impanels jury; calls roll; records challenges and proceedings during jury selection; documents jury services; ensures that attorneys have paid jury and court reporter fees; announces charges and jury verdicts; polls jury; and takes charge of the jury in the absence of a bailiff or court attendant; swears witnesses; and administers oaths. 4. Receives, records, marks, secures and maintains control of evidence, including weapons, drugs, hazardous material and other valuable items during court proceedings. 5. Submits requests for interpreters and court reporters; and verifies their appearances and payment vouchers. 6. Provides notice of Court action, including issuing notices, rulings, orders and judgments as directed by judicial officer; prepares written correspondence and provides other assistance to judicial officer as needed; assists attorneys, Court staff and the public in person and/or by phone and email, including setting hearings as needed; and processes documents. 7. Distributes and posts court calendars; gathers and prepares all files and data pertinent to cases on calendar for presentation to court at proper time; maintains appropriate tickler files; sorts, copies, files and retrieves documents from case files; and images documents as needed when court is not in session. 8. Maintains and coordinates calendars; consults with attorneys, judge and others regarding calendar continuances for pretrial motions, hearings, trials and other calendar matters. 9. Participates in training to ensure competency in providing services in all case types; and assists in cross-training co-workers as needed. 10. Provides coverage for courtroom clerks in departments and locations other than primary assigned as needed. 11. Assists in the Clerk's Offices as needed when court is not in session. 12. Operates electronic equipment such as communication, recording and duplicating devices when required. 13. Performs other related duties as assigned. Minimum Qualifications Option I Experience: The equivalent to two years of full-time experience as a Legal Processing Assistant with the Superior Court of California, County of Alameda. Or Option II Education: Possession of an Associate of Arts or Associate of Science degree or equivalent to two years of college coursework with 60 semester units or 90 quarter units from an accredited college or university. And Experience: The equivalent to two years of full-time increasingly responsible clerical experience in a banking, court, education, health care, law enforcement, legal, probation or social services environment. Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units. Knowledge of modern office practices and procedures, including filing, operation of standard office equipment and personal computers and business correspondence; English usage, grammar, spelling, vocabulary and punctuation; and basic math and record keeping systems. Ability to record minutes of Court proceedings; write legibly and speak understandably; listen carefully to note pertinent information for court records; administer oaths and affirmations; understand, explain and apply specific statutes, codes, laws, regulations and procedures; type at a speed of 35 net words per minute from a clear copy; remain calm in a highly demanding environment; organize, prioritize and coordinate multiple tasks; maintain flexibility; establish and maintain working relationships with the public, attorneys, staff and others; communicate in a tactful and professional manner; locate, identify and correct technical inaccuracies; enter data into a computer; work independently with minimal supervision; meet deadlines and complete tasks in a timely manner; calculate fees and fines; and maintain confidentiality. This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. Hiring Process The hiring process will include the following components: An initial screening of all application materials received including a completed application and supplemental questionnaire.  A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. Applicants meeting the Minimum Qualifications as stated in the job announcement will be invited to complete a Training and Experience (T&E) Questionnaire. The T&E Questionnaire will be reviewed to select the best-qualified candidates for the oral interview process. The best qualified candidates will be invited to participate in an oral interview. The oral interview may contain a situational and/or written exercise. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.   The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.  If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss. Job Posting End Date June 6, 2022 at 5 p.m. (PST)
Superior Court of California, County of Alameda
Legal Processing Assistant - Probationary
Superior Court of California, County of Alameda Oakland, CA, USA
Are you skilled in processing and retrieving data? Do you have exceptional skills working with the public? Do you plan, organize and work effectively? Are you able to work well under difficult situations? Do you follow instructions orally and in writing? If so, we may have the perfect opportunity for you!   The Superior Court of California, County of Alameda is accepting applications for the position of Legal Processing Assistant - Probationary. Under general supervision, the Legal Processing Assistant Probationary receives, examines, prepares, files, processes and maintains a variety of legal documents; assists the public in person and over the telephone; verifies, enters and retrieves information from automated and manual record keeping systems; and performs other related duties as assigned. This is the entry-level class in the Legal Processing Assistant series. Assignments are rotated and employees must demonstrate proficiency in more than one activity (files, data input, public counter, new filings, etc.) of the court prior to progression to the next level of Legal Processing Assistant. Legal Processing Assistants are distinguished from courtroom clerks in that the latter perform clerical activities exclusively within a courtroom setting. A new eligibility list will be established to fill Legal Processing Assistant – Probationary vacancies at various court locations. Legal Processing Assistants may be assigned or reassigned to various locations within the County based on the needs of the Court. Example of Duties NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in this classification does not necessarily perform all duties listed. 1. Receives and examines legal documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness, and required supporting documentation; returns unacceptable documents, noting discrepancies and reasons for rejection; affixes seals and stamps to endorse, to certify or to file documents. 2. Provides effective customer service and assists the public, court staff and other agencies at the counter, via the Court's website and by phone; provides procedural information regarding status of legal cases; accepts bail money; answers inquiries and explains legal filing processes and procedures, use of court forms, and basic rules of court; explains fees and fines; assists individuals in locating material and information; and accepts routine filings. 3. Verifies, enters, retrieves, corrects and updates information in manual and/or automated record keeping systems; posts payments for citations; and makes docket entries on current and old cases. 4. Prepares document files; assigns identification codes; files a variety of legal documents and related case materials; lifts and carries a variety of legal materials and/or a box weighing up to15 pounds; retrieves files and information from files; searches for missing files; copies materials requested from files and sends to appropriate party; prepares and uses indexes to locate materials; follows procedures for updating and/or purging files; delivers files and documents to court or appropriate party; prepares materials for mailing, scanning or imaging; and scans or images documents. 5. Computes, receives, receipts and records payment of fines and fees; reviews, posts, adjusts and balances daily registers and financial records; compiles numerical counts and routine statistical data to provide input for reports; counts, balances and checks daily cash with receipts. 6. Prepares court calendars coordinating arrangements with various departments and attorneys; prepares notices of hearings, court appearances or petitions; coordinates the flow of documents necessary for court assignments; assembles docket sheets; and enters actions from minute sheets into appropriate records. 7. Types and prepares a variety of materials such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; and composes letters in response to request for general information. 8. Performs other related duties as assigned. Minimum Qualifications Education: An educational level equivalent to a high school diploma or G.E.D. And Experience: Two years of full-time work experience in a business environment, including clerical duties, providing customer service and utilizing basic computer skills. Cash handling experience is desirable. Knowledge of modern office practices and procedures, including filing and basic record keeping systems; operation of standard office equipment and personal computers; and business English, including grammar, punctuation, spelling and general correspondence; and basic arithmetic. Ability to understand, explain, and apply specific statutes, codes, laws, regulations and procedures; prepare and process a variety of legal documents; maintain complex legal records and files; walk, stoop, occasionally lift and carry a variety of legal documents and/or a box of files weighing up to 15 pounds; frequent need to reach for items above and below desk level; stand and sit for long periods of time; locate, identify and correct technical inaccuracies; enter and retrieve data from the Court's automated systems via computer; follow oral and written instructions; communicate orally and in writing; plan, organize work and effectively meet Court's deadlines; work well under difficult and stressful situations; adapt to varying changes within the court system; establish a good rapport with judges, staff, attorneys, supervisors, managers and the public; and assist people from diverse socio-economic backgrounds in various emotional states. This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. Hiring Process The hiring process will include the following components: An initial screening of all application materials received including a completed application and supplemental questionnaire.  A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. Applicants meeting the Minimum Qualifications as stated in the job announcement will be invited to complete a Training and Experience (T&E) Questionnaire. The T&E Questionnaire will be reviewed to select the best-qualified candidates for the oral interview process. The best qualified candidates will be invited to participate in an oral interview. The oral interview may contain a situational and/or written exercise. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.   The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.  If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss. Job Posting End Date June 6, 2022 at 5 p.m. (PST)
May 10, 2022
Full Time
Are you skilled in processing and retrieving data? Do you have exceptional skills working with the public? Do you plan, organize and work effectively? Are you able to work well under difficult situations? Do you follow instructions orally and in writing? If so, we may have the perfect opportunity for you!   The Superior Court of California, County of Alameda is accepting applications for the position of Legal Processing Assistant - Probationary. Under general supervision, the Legal Processing Assistant Probationary receives, examines, prepares, files, processes and maintains a variety of legal documents; assists the public in person and over the telephone; verifies, enters and retrieves information from automated and manual record keeping systems; and performs other related duties as assigned. This is the entry-level class in the Legal Processing Assistant series. Assignments are rotated and employees must demonstrate proficiency in more than one activity (files, data input, public counter, new filings, etc.) of the court prior to progression to the next level of Legal Processing Assistant. Legal Processing Assistants are distinguished from courtroom clerks in that the latter perform clerical activities exclusively within a courtroom setting. A new eligibility list will be established to fill Legal Processing Assistant – Probationary vacancies at various court locations. Legal Processing Assistants may be assigned or reassigned to various locations within the County based on the needs of the Court. Example of Duties NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in this classification does not necessarily perform all duties listed. 1. Receives and examines legal documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness, and required supporting documentation; returns unacceptable documents, noting discrepancies and reasons for rejection; affixes seals and stamps to endorse, to certify or to file documents. 2. Provides effective customer service and assists the public, court staff and other agencies at the counter, via the Court's website and by phone; provides procedural information regarding status of legal cases; accepts bail money; answers inquiries and explains legal filing processes and procedures, use of court forms, and basic rules of court; explains fees and fines; assists individuals in locating material and information; and accepts routine filings. 3. Verifies, enters, retrieves, corrects and updates information in manual and/or automated record keeping systems; posts payments for citations; and makes docket entries on current and old cases. 4. Prepares document files; assigns identification codes; files a variety of legal documents and related case materials; lifts and carries a variety of legal materials and/or a box weighing up to15 pounds; retrieves files and information from files; searches for missing files; copies materials requested from files and sends to appropriate party; prepares and uses indexes to locate materials; follows procedures for updating and/or purging files; delivers files and documents to court or appropriate party; prepares materials for mailing, scanning or imaging; and scans or images documents. 5. Computes, receives, receipts and records payment of fines and fees; reviews, posts, adjusts and balances daily registers and financial records; compiles numerical counts and routine statistical data to provide input for reports; counts, balances and checks daily cash with receipts. 6. Prepares court calendars coordinating arrangements with various departments and attorneys; prepares notices of hearings, court appearances or petitions; coordinates the flow of documents necessary for court assignments; assembles docket sheets; and enters actions from minute sheets into appropriate records. 7. Types and prepares a variety of materials such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; and composes letters in response to request for general information. 8. Performs other related duties as assigned. Minimum Qualifications Education: An educational level equivalent to a high school diploma or G.E.D. And Experience: Two years of full-time work experience in a business environment, including clerical duties, providing customer service and utilizing basic computer skills. Cash handling experience is desirable. Knowledge of modern office practices and procedures, including filing and basic record keeping systems; operation of standard office equipment and personal computers; and business English, including grammar, punctuation, spelling and general correspondence; and basic arithmetic. Ability to understand, explain, and apply specific statutes, codes, laws, regulations and procedures; prepare and process a variety of legal documents; maintain complex legal records and files; walk, stoop, occasionally lift and carry a variety of legal documents and/or a box of files weighing up to 15 pounds; frequent need to reach for items above and below desk level; stand and sit for long periods of time; locate, identify and correct technical inaccuracies; enter and retrieve data from the Court's automated systems via computer; follow oral and written instructions; communicate orally and in writing; plan, organize work and effectively meet Court's deadlines; work well under difficult and stressful situations; adapt to varying changes within the court system; establish a good rapport with judges, staff, attorneys, supervisors, managers and the public; and assist people from diverse socio-economic backgrounds in various emotional states. This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. Hiring Process The hiring process will include the following components: An initial screening of all application materials received including a completed application and supplemental questionnaire.  A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. Applicants meeting the Minimum Qualifications as stated in the job announcement will be invited to complete a Training and Experience (T&E) Questionnaire. The T&E Questionnaire will be reviewed to select the best-qualified candidates for the oral interview process. The best qualified candidates will be invited to participate in an oral interview. The oral interview may contain a situational and/or written exercise. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.   The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.  If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss. Job Posting End Date June 6, 2022 at 5 p.m. (PST)
County of San Benito
Elections Associate I (Extra-Help/Seasonal)
SAN BENITO COUNTY, CA Hollister, CA, USA
THIS POSTING MAY CLOSE AT ANY TIME. A BACKGROUND CHECK WILL BE REQUIRED FOR THIS POSITION; CONTINUED EMPLOYMENT WILL BE RELIANT UPON PASSING THE BACKGROUND CHECK. Under direction, to learn, assist with, and perform a variety of seasonal office, administrative and general support work for the Elections Department. DISTINGUISHING CHARACTERISTICS This is an entry, training and basic working seasonal level support position. Incumbents learn to perform a variety of support assignments requiring general knowledge of the functions, policies, and procedures of the Elections Office. This class distinguished from the Elections Associate II (Extra-Help/Seasonal) in that incumbents perform a lesser scope of assignments, under closer supervision of County Clerk-Recorder-Elections personnel. REPORTS TO Assistant County Clerk-Recorder, Sr. Deputy County Clerk-Recorder-Elections, or designee. CLASSIFICATIONS SUPERVISED This is not a supervisory class. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; bend, stoop, and kneel; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff and the public. Examples of Duties / Knowledge & Skills (The following is used as a partial description and is not restrictive as to duties required.) Assists with recruiting locations for polling places, training classes, distribution and return centers, ballot drop-off sites, and voting centers; Assists with voter education and outreach events; Assists with preparation, distribution, and pick-up of supplies for polling places, outreach events, training classes, and other election events; Assists with the processing of voted ballots, includes opening and flattening, damaged ballot duplication, sorting manual ballot tallying, and machine tabulation; Assists with the sorting, batching, and preparing of voter registration forms and other election related documents for data entry and processing; Assists with the processing, and verifying of Vote by mail and Provisional Ballots; Assists with the issuing of ballots to qualified voters in person and by mail; Scans materials into tracking system, package and prepare materials for storage, move and state materials at each step of the process; Answers inquiries and provides information to the public about elections and voter registration in person, in writing, and by telephone; Performs data entry of voter registration and election information in to the election management system and looks up information as needed; May offer orientation or answer procedural questions; Other duties as assigned. Minimum qualifications & Requirements Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Two years of responsible clerical, office, and general administrative support work experience OR One year of general work experience AND Associates degree from an accredited college or university OR Bachelor’s degree from an accredited college or university. STRONGLY DESIRED: Elections related experience OR Elections administration certification. SPECIAL REQUIREMENTS: Possession of, or the ability to obtain, an appropriate valid California Driver’s License. Required to work weekends and evenings during peak election periods and to attend meetings or trainings. All County employees can and will be called upon to act as Disaster Workers when needed. Supplemental information KNOWLEDGE OF: Learn and perform a variety of administrative, office, and general support work with minimal guidance. Read, interpret, and apply policies, procedures, and regulations. Customer services principles, including the handling of irate and distress people. Learn to operate a computer and use department software in the performance of assigned work. ABILITY TO: Learn the laws, rules, regulations, and policies affecting the functions and procedures of the Elections, including public access to documents, filing of petitions, and the registration of voters. Learn and perform a variety of basic elections support functions. Learn the terminology related to the functions and operations of Elections Office. Gather and organize data and information. Use a computer and appropriate software for word processing, and record keeping functions. Deal tactfully and courteously with the public and other staff when explaining the functions, policies, and procedures of the Elections Office. Establish and maintain cooperative working relationships. SPECIAL REQUIREMENTS: Possession of, or the ability to obtain, an appropriate valid California Driver’s License. Required to work weekends and evenings during peak election periods and to attend meetings or trainings. All County employees can and will be called upon to act as Disaster Workers when needed. SUPPLEMENTAL INFORMATION: The contents of this class specification shall not be construed to constitute an expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of San Benito assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or admissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a "meet and confer" process and are subject to the Memorandum of Understanding currently in effect. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. < 4 years of service = 10 days per year 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents.. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership available to San Benito County employees at the Santa Clara County Federal Credit Union. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Two 457 plans available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: PLEASE NOTE THAT CHANGES ARE CURRENTLY PENDING FOR JANUARY 1, 2013 DUE TO PENSION REFORM LAW AND OTHER DATES DUE TO CONTRACT MODIFICATIONS. Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. ? All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. ? New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Extra Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. AFLAC can enroll employees into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Do you have previous election experience? Yes No 04 Do you have election experience in San Benito County? Yes No Required Question Closing Date/Time: Continuous
May 08, 2022
Temporary
THIS POSTING MAY CLOSE AT ANY TIME. A BACKGROUND CHECK WILL BE REQUIRED FOR THIS POSITION; CONTINUED EMPLOYMENT WILL BE RELIANT UPON PASSING THE BACKGROUND CHECK. Under direction, to learn, assist with, and perform a variety of seasonal office, administrative and general support work for the Elections Department. DISTINGUISHING CHARACTERISTICS This is an entry, training and basic working seasonal level support position. Incumbents learn to perform a variety of support assignments requiring general knowledge of the functions, policies, and procedures of the Elections Office. This class distinguished from the Elections Associate II (Extra-Help/Seasonal) in that incumbents perform a lesser scope of assignments, under closer supervision of County Clerk-Recorder-Elections personnel. REPORTS TO Assistant County Clerk-Recorder, Sr. Deputy County Clerk-Recorder-Elections, or designee. CLASSIFICATIONS SUPERVISED This is not a supervisory class. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; bend, stoop, and kneel; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff and the public. Examples of Duties / Knowledge & Skills (The following is used as a partial description and is not restrictive as to duties required.) Assists with recruiting locations for polling places, training classes, distribution and return centers, ballot drop-off sites, and voting centers; Assists with voter education and outreach events; Assists with preparation, distribution, and pick-up of supplies for polling places, outreach events, training classes, and other election events; Assists with the processing of voted ballots, includes opening and flattening, damaged ballot duplication, sorting manual ballot tallying, and machine tabulation; Assists with the sorting, batching, and preparing of voter registration forms and other election related documents for data entry and processing; Assists with the processing, and verifying of Vote by mail and Provisional Ballots; Assists with the issuing of ballots to qualified voters in person and by mail; Scans materials into tracking system, package and prepare materials for storage, move and state materials at each step of the process; Answers inquiries and provides information to the public about elections and voter registration in person, in writing, and by telephone; Performs data entry of voter registration and election information in to the election management system and looks up information as needed; May offer orientation or answer procedural questions; Other duties as assigned. Minimum qualifications & Requirements Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Two years of responsible clerical, office, and general administrative support work experience OR One year of general work experience AND Associates degree from an accredited college or university OR Bachelor’s degree from an accredited college or university. STRONGLY DESIRED: Elections related experience OR Elections administration certification. SPECIAL REQUIREMENTS: Possession of, or the ability to obtain, an appropriate valid California Driver’s License. Required to work weekends and evenings during peak election periods and to attend meetings or trainings. All County employees can and will be called upon to act as Disaster Workers when needed. Supplemental information KNOWLEDGE OF: Learn and perform a variety of administrative, office, and general support work with minimal guidance. Read, interpret, and apply policies, procedures, and regulations. Customer services principles, including the handling of irate and distress people. Learn to operate a computer and use department software in the performance of assigned work. ABILITY TO: Learn the laws, rules, regulations, and policies affecting the functions and procedures of the Elections, including public access to documents, filing of petitions, and the registration of voters. Learn and perform a variety of basic elections support functions. Learn the terminology related to the functions and operations of Elections Office. Gather and organize data and information. Use a computer and appropriate software for word processing, and record keeping functions. Deal tactfully and courteously with the public and other staff when explaining the functions, policies, and procedures of the Elections Office. Establish and maintain cooperative working relationships. SPECIAL REQUIREMENTS: Possession of, or the ability to obtain, an appropriate valid California Driver’s License. Required to work weekends and evenings during peak election periods and to attend meetings or trainings. All County employees can and will be called upon to act as Disaster Workers when needed. SUPPLEMENTAL INFORMATION: The contents of this class specification shall not be construed to constitute an expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of San Benito assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or admissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a "meet and confer" process and are subject to the Memorandum of Understanding currently in effect. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. < 4 years of service = 10 days per year 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents.. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership available to San Benito County employees at the Santa Clara County Federal Credit Union. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Two 457 plans available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: PLEASE NOTE THAT CHANGES ARE CURRENTLY PENDING FOR JANUARY 1, 2013 DUE TO PENSION REFORM LAW AND OTHER DATES DUE TO CONTRACT MODIFICATIONS. Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. ? All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. ? New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Extra Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. AFLAC can enroll employees into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Do you have previous election experience? Yes No 04 Do you have election experience in San Benito County? Yes No Required Question Closing Date/Time: Continuous
San Joaquin County
Juvenile Detention Unit Supervisor
San Joaquin County, CA Stockton, California, usa
This examination is being given to fillvacancies in theProbation Departmentand to establish an eligible list to fill future vacancies. The Juvenile Detention Facility is a 24-hour operation. These positions require working rotating shifts which will include weekends and holidays, as well as working overtime. The shifts are: 6:00 am - 6:00 pm; 9:00 am - 9:00 pm; and 6:00 pm - 6:00 am. Candidates must participate in a mandatory orientation and successfully pass a background investigation, pre-employment physical and drug screen prior to employment. Candidates will need to complete the Personal History Statement(PHS), which they will receive at the mandatory orientation. To review the PHS, click on the link to the Peace Officer Standards and Training (POST) forms page - San Joaquin County uses form 2-251: PHS-Peace Officer Supporting a Safer, Stronger Community The San Joaquin County Probation Department is committed to increasing public safety, supporting victims, and reducing recidivism through client accountability and support; thereby making ourcommunity safer and stronger. We are dedicated to inspiring positive change by delivering proven evidence-based practices, which assist clients in identifying a path to productive life choices. San Joaquin County Probation has a shared set of values. We value excellence, importance of the individual, team concept, ethical conduct, professionalism, importance of community and a safe and healthy environment. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Assigns, trains, supervises, and evaluates the work of subordinate staff. Counsels youthful offenders individually and in groups. Assesses programs and progress. Prepares reports. May prepare and maintain conduct records and reports. Ensures adherence to facility and departmental policies, procedures and rules. Maintains safety, security and discipline for staff, youthful offenders; participates in direct supervision of minors; physically restrains or subdues violent or attacking youthful offenders when appropriate for the safety and protection of themselves and others. Provides for communications between shifts. May distribute medications prescribed by medical professionals in accordance with currently established practice and procedures. Uses computers for detention management and communication. Transports youthful offender offenders when necessary. MINIMUM QUALIFICATIONS Note: Supplemental application must be submitted with employment application. EITHER PATTERN I Experience : One year as a Juvenile Detention Officer with San Joaquin County. OR PATTERN II Education : Completion of sixty semester (or equivalent quarter) units at an accredited college or university, including at least eighteen semester (or equivalent quarter) units in the social or behavioral sciences. AND Experience : Two years of full-time experience in law enforcement, correctional work in a probation or parole agency, detention or residential treatment facility, correctional institution, or supervision of residents in a youth or adult housing program. AND FOR BOTH PATTERNS License : Possession of a valid California driver's license. Special Requirements : If not already obtai ned prior to appointment, the Juvenile Detention Unit Supervisor must successfully complete all required Juvenile Corrections Officer and Supervisor Core Course training during the first year of appointment as established by the California Board of State and Community Corrections. Employees in this classification are peace officers as defined by Section 830.5 of the Penal Code and must satisfy the State of California criteria for peace officer status. Employees must also conform to all training as well as other requirements including those necessary to hold and maintain peace officer status pursuant to the California Government Code. KNOWLEDGE Knowledge of : California youthful offender justice system; principles and practices of supervision and training; counseling techniques; community interaction and collaborative problem solving; general principles of report writing and composition, basic computer literacy, including personal computer systems and computer software; self-defense and emergency/crisis management techniques. ABILITY Ability to : plan and assign work; establish rapport with youthful offenders; demonstrate clear written and oral skills; relate to a wide variety of socio-economic, cultural and ethnic backgrounds; physically restrain or subdue youthful offenders for the safety of themselves and others; drive safely; train and evaluate subordinates; communicate effectively, both orally and in writing; establish and maintain effective working relationships with others; utilize a variety of office equipment. PHYSICAL/MENTAL REQUIREMENTS Physical and Mental Requirements : Mobility ---constant standing, walking, running, stooping, bending, climbing stairs and lifting of individuals, which require strength, coordination, endurance and agility; driving; Visual --- constant overall vision; constant color perception; constant eye-hand coordination; constant depth perception; frequent reading/close-up work; constant field of vision/peripheral; Dexterity ---frequent repetitive motion and reaching; Hearing/Talking ---constant requirements to hear normal speech; constant hearing on telephone and radio; ability to hear faint sounds; constant talking on telephone/radio. Emotional/Psychological ---constant contact with hostile individuals; frequent exposure to emergency situations; frequent exposure to trauma; grief and death; frequent public contact; frequent decision-making; frequent concentration; Special Requirements ---assignments may require working weekends, nights, and/or overtime; Environmental ---occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
May 08, 2022
Full Time
This examination is being given to fillvacancies in theProbation Departmentand to establish an eligible list to fill future vacancies. The Juvenile Detention Facility is a 24-hour operation. These positions require working rotating shifts which will include weekends and holidays, as well as working overtime. The shifts are: 6:00 am - 6:00 pm; 9:00 am - 9:00 pm; and 6:00 pm - 6:00 am. Candidates must participate in a mandatory orientation and successfully pass a background investigation, pre-employment physical and drug screen prior to employment. Candidates will need to complete the Personal History Statement(PHS), which they will receive at the mandatory orientation. To review the PHS, click on the link to the Peace Officer Standards and Training (POST) forms page - San Joaquin County uses form 2-251: PHS-Peace Officer Supporting a Safer, Stronger Community The San Joaquin County Probation Department is committed to increasing public safety, supporting victims, and reducing recidivism through client accountability and support; thereby making ourcommunity safer and stronger. We are dedicated to inspiring positive change by delivering proven evidence-based practices, which assist clients in identifying a path to productive life choices. San Joaquin County Probation has a shared set of values. We value excellence, importance of the individual, team concept, ethical conduct, professionalism, importance of community and a safe and healthy environment. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Assigns, trains, supervises, and evaluates the work of subordinate staff. Counsels youthful offenders individually and in groups. Assesses programs and progress. Prepares reports. May prepare and maintain conduct records and reports. Ensures adherence to facility and departmental policies, procedures and rules. Maintains safety, security and discipline for staff, youthful offenders; participates in direct supervision of minors; physically restrains or subdues violent or attacking youthful offenders when appropriate for the safety and protection of themselves and others. Provides for communications between shifts. May distribute medications prescribed by medical professionals in accordance with currently established practice and procedures. Uses computers for detention management and communication. Transports youthful offender offenders when necessary. MINIMUM QUALIFICATIONS Note: Supplemental application must be submitted with employment application. EITHER PATTERN I Experience : One year as a Juvenile Detention Officer with San Joaquin County. OR PATTERN II Education : Completion of sixty semester (or equivalent quarter) units at an accredited college or university, including at least eighteen semester (or equivalent quarter) units in the social or behavioral sciences. AND Experience : Two years of full-time experience in law enforcement, correctional work in a probation or parole agency, detention or residential treatment facility, correctional institution, or supervision of residents in a youth or adult housing program. AND FOR BOTH PATTERNS License : Possession of a valid California driver's license. Special Requirements : If not already obtai ned prior to appointment, the Juvenile Detention Unit Supervisor must successfully complete all required Juvenile Corrections Officer and Supervisor Core Course training during the first year of appointment as established by the California Board of State and Community Corrections. Employees in this classification are peace officers as defined by Section 830.5 of the Penal Code and must satisfy the State of California criteria for peace officer status. Employees must also conform to all training as well as other requirements including those necessary to hold and maintain peace officer status pursuant to the California Government Code. KNOWLEDGE Knowledge of : California youthful offender justice system; principles and practices of supervision and training; counseling techniques; community interaction and collaborative problem solving; general principles of report writing and composition, basic computer literacy, including personal computer systems and computer software; self-defense and emergency/crisis management techniques. ABILITY Ability to : plan and assign work; establish rapport with youthful offenders; demonstrate clear written and oral skills; relate to a wide variety of socio-economic, cultural and ethnic backgrounds; physically restrain or subdue youthful offenders for the safety of themselves and others; drive safely; train and evaluate subordinates; communicate effectively, both orally and in writing; establish and maintain effective working relationships with others; utilize a variety of office equipment. PHYSICAL/MENTAL REQUIREMENTS Physical and Mental Requirements : Mobility ---constant standing, walking, running, stooping, bending, climbing stairs and lifting of individuals, which require strength, coordination, endurance and agility; driving; Visual --- constant overall vision; constant color perception; constant eye-hand coordination; constant depth perception; frequent reading/close-up work; constant field of vision/peripheral; Dexterity ---frequent repetitive motion and reaching; Hearing/Talking ---constant requirements to hear normal speech; constant hearing on telephone and radio; ability to hear faint sounds; constant talking on telephone/radio. Emotional/Psychological ---constant contact with hostile individuals; frequent exposure to emergency situations; frequent exposure to trauma; grief and death; frequent public contact; frequent decision-making; frequent concentration; Special Requirements ---assignments may require working weekends, nights, and/or overtime; Environmental ---occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Fresno County
ELECTIONS OUTREACH COORDINATOR (Extra-Help)
Fresno County Fresno, California, US
Position Description Salary Effective 1/24/22 : $16.50/hour APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME APPLICATIONS MUST BE SUBMITTED ONLINE ONLY Extra-Help (Temporary) Job Opportunity The Fresno County Clerk - Elections Office is seeking organized, customer service-oriented individuals to assist in coordinating the upcoming California election. Elections Outreach Coordinators plan, organize and coordinate a specific election activity during an election period. Incumbents will troubleshoot Vote Center equipment; assist with the preparation of supplies for set-up and storage at a Vote Center; operate modern office equipment used in voter registration and election activities; and perform related work as required. Additionally, incumbents may train and coordinate the work of Elections Workers and volunteers and may translate voting information, orally or in writing, to serve the public. The County Clerk's office temporarily employs Elections Outreach Coordinators specifically during election periods to assist with the increased work load that occurs during an election. Typical election periods run April through June and September through November . Applicants must be willing and able to work from 8:00 am to 5:30 pm June 4, 2022 through June 6, 2022 and 6:00 am to 9:00 pm or later June 7, 2022 (Election Day). Additional opportunities may be available in October and November. Health and Safety : Personal protective equipment and sanitizing supplies will be provided to staff to be used in the Vote Centers and protective measures will be implemented to ensure the safety of Vote Center staff, as well as the public. Note : This classification is an extra help (temporary) classification . Incumbents are paid an hourly rate for actual hours worked, are not entitled to benefits, do not obtain permanent status and serve at the will of the department head. Permanent County employees are not eligible for extra-help employment. Positions in this classification are in MEDICAL GROUP III - Heavy Physical Activity (Personnel Rule 8). This group includes positions which require heavy physical effort using arms, legs, back, and trunk in frequent lifting, pushing, or pulling objects weighing (or offering resistance equivalent to) over 25 pounds. Generally, considerable bending, stooping, squatting, twisting, reaching, as well as standing and walking are involved. Physical stamina is usually required and explosive strength using bursts of energy may be required, depending upon specific position assignments. Samples of Duties Please click here to review the Samples of Duties Knowledge, Skills and Abilities Please click here to review the Knowledge, Skills and Abilities Minimum Qualifications Experience : Paid work experience equivalent to that gained as an Election Worker or Precinct Officer for at least two (2) elections. Substitution : Bilingual proficiency in a language identified by the California Secretary of State, as mandated by California Elections Code Sections 12303 and 14201, may be substituted for the required experience. Recruitment and/or certification may be limited to one or more of these languages related to the specific need. License : Possession of a valid Class "C" driver's license, or equivalent. Note : Pursuant to California Elections Code Section 12302, an Elections Outreach Coordinator assigned to be a member of a precinct board as an inspector must be a registered voter of the state. Therefore, candidates must be eligible to register to vote or be a registered voter in the State of California prior to appointment. TO PREVENT THE DISQUALIFICATION OF YOUR APPLICATION, PLEASE NOTE : Applicants must meet the minimum qualifications and filing requirements for this position by the filing deadline. A completed Fresno County employment application is required and must be current, complete and accurate. Amendments will not be allowed after the filing deadline. A valid Class "C" driver's license , or equivalent, must be listed on your application. Failure to fully list your driver's license information will result in your application being rejected. R esumes and attachments are not accepted in lieu of a completed application. Please fully list your work experience , including current position. Failure to list current and complete work experience within the job application (including employment with the County of Fresno) may result in the disqualification of your application. If you are qualifying under the substitution pattern via bilingual proficiency in a required language , please clearly indicate all non-English languages you speak, read, write and understand in the supplemental questionnaire. Selection for bilingual placement will be limited to the needs of the department. SELECTION PROCESS : Depending upon the number of applicants meeting the minimum qualifications and filing requirements, applicants may be scheduled for the process listed below: Certify Without Examination -In instances where the number of eligible candidates is less than or equal to the number of qualified applicants the department is entitled to receive under Personnel Rule 4212, the competitive examination process will be waived and the names will be certified without an examination. Successful candidates will be placed on an employment list, effective for a minimum of 3 months (may be extended up to an additional 12 months), and certified in final rank order as vacancies occur. REQUIRED APPLICATION MATERIALS : Fresno County Employment Application - must be current, complete, and accurate. Amendments will not be allowed after the filing deadline. Supplemental Questionnaire. Please note : Applications must be submitted online only via our website by the closing data and time of this recruitment. Applications submitted via email, fax, U.S. mail, or in person will not be accepted. Resumes will not be accepted in lieu of a completed application. HOW TO APPLY : Applications for this recruitment must be submitted online only . An online application may be found at: http://fresnocountyjobs.com . Open the Job Information flyer and click "Apply" to begin online application process. Failure to complete the job application or failure to follow the application instructions (such as the formatting of education or work experience) may result in the disqualification of the applicant. Amendments will not be accepted after the filing deadline. Once the filing deadline has passed, you may check the status of this recruitment at any time by logging on to https://www.governmentjobs.com/Applications/Index/fresnoca . We request that you do not call the Elections Office or the Department of Human Resources. The Elections Office will contact you by email to schedule interviews. Please be advised that it is the applicant's responsibility to notify Human Resources of any mailing address and telephone number changes. Notices sent via U.S. Mail from Human Resources are not forwarded ("Return Service" is requested, therefore mail will not be sent to a forwarding address). For the safety of our employees, the County of Fresno complies with all Federal, State and Local Orders related to COVID-19, including Cal OSHA Emergency Temporary Standards. The County of Fresno is an Equal Employment Opportunity Employer. It is the policy of Fresno County to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, or denial of medical and family care leave, or any other non-job-related factor. REASONABLE ACCOMMODATIONS - The County of Fresno is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, examination or selection process may contact Human Resources at (559) 600-1830 at least 5 days prior to the scheduled date or deadline. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Analyst: Tiffany Lee Closing Date/Time: Continuous
May 08, 2022
Variable Shift
Position Description Salary Effective 1/24/22 : $16.50/hour APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME APPLICATIONS MUST BE SUBMITTED ONLINE ONLY Extra-Help (Temporary) Job Opportunity The Fresno County Clerk - Elections Office is seeking organized, customer service-oriented individuals to assist in coordinating the upcoming California election. Elections Outreach Coordinators plan, organize and coordinate a specific election activity during an election period. Incumbents will troubleshoot Vote Center equipment; assist with the preparation of supplies for set-up and storage at a Vote Center; operate modern office equipment used in voter registration and election activities; and perform related work as required. Additionally, incumbents may train and coordinate the work of Elections Workers and volunteers and may translate voting information, orally or in writing, to serve the public. The County Clerk's office temporarily employs Elections Outreach Coordinators specifically during election periods to assist with the increased work load that occurs during an election. Typical election periods run April through June and September through November . Applicants must be willing and able to work from 8:00 am to 5:30 pm June 4, 2022 through June 6, 2022 and 6:00 am to 9:00 pm or later June 7, 2022 (Election Day). Additional opportunities may be available in October and November. Health and Safety : Personal protective equipment and sanitizing supplies will be provided to staff to be used in the Vote Centers and protective measures will be implemented to ensure the safety of Vote Center staff, as well as the public. Note : This classification is an extra help (temporary) classification . Incumbents are paid an hourly rate for actual hours worked, are not entitled to benefits, do not obtain permanent status and serve at the will of the department head. Permanent County employees are not eligible for extra-help employment. Positions in this classification are in MEDICAL GROUP III - Heavy Physical Activity (Personnel Rule 8). This group includes positions which require heavy physical effort using arms, legs, back, and trunk in frequent lifting, pushing, or pulling objects weighing (or offering resistance equivalent to) over 25 pounds. Generally, considerable bending, stooping, squatting, twisting, reaching, as well as standing and walking are involved. Physical stamina is usually required and explosive strength using bursts of energy may be required, depending upon specific position assignments. Samples of Duties Please click here to review the Samples of Duties Knowledge, Skills and Abilities Please click here to review the Knowledge, Skills and Abilities Minimum Qualifications Experience : Paid work experience equivalent to that gained as an Election Worker or Precinct Officer for at least two (2) elections. Substitution : Bilingual proficiency in a language identified by the California Secretary of State, as mandated by California Elections Code Sections 12303 and 14201, may be substituted for the required experience. Recruitment and/or certification may be limited to one or more of these languages related to the specific need. License : Possession of a valid Class "C" driver's license, or equivalent. Note : Pursuant to California Elections Code Section 12302, an Elections Outreach Coordinator assigned to be a member of a precinct board as an inspector must be a registered voter of the state. Therefore, candidates must be eligible to register to vote or be a registered voter in the State of California prior to appointment. TO PREVENT THE DISQUALIFICATION OF YOUR APPLICATION, PLEASE NOTE : Applicants must meet the minimum qualifications and filing requirements for this position by the filing deadline. A completed Fresno County employment application is required and must be current, complete and accurate. Amendments will not be allowed after the filing deadline. A valid Class "C" driver's license , or equivalent, must be listed on your application. Failure to fully list your driver's license information will result in your application being rejected. R esumes and attachments are not accepted in lieu of a completed application. Please fully list your work experience , including current position. Failure to list current and complete work experience within the job application (including employment with the County of Fresno) may result in the disqualification of your application. If you are qualifying under the substitution pattern via bilingual proficiency in a required language , please clearly indicate all non-English languages you speak, read, write and understand in the supplemental questionnaire. Selection for bilingual placement will be limited to the needs of the department. SELECTION PROCESS : Depending upon the number of applicants meeting the minimum qualifications and filing requirements, applicants may be scheduled for the process listed below: Certify Without Examination -In instances where the number of eligible candidates is less than or equal to the number of qualified applicants the department is entitled to receive under Personnel Rule 4212, the competitive examination process will be waived and the names will be certified without an examination. Successful candidates will be placed on an employment list, effective for a minimum of 3 months (may be extended up to an additional 12 months), and certified in final rank order as vacancies occur. REQUIRED APPLICATION MATERIALS : Fresno County Employment Application - must be current, complete, and accurate. Amendments will not be allowed after the filing deadline. Supplemental Questionnaire. Please note : Applications must be submitted online only via our website by the closing data and time of this recruitment. Applications submitted via email, fax, U.S. mail, or in person will not be accepted. Resumes will not be accepted in lieu of a completed application. HOW TO APPLY : Applications for this recruitment must be submitted online only . An online application may be found at: http://fresnocountyjobs.com . Open the Job Information flyer and click "Apply" to begin online application process. Failure to complete the job application or failure to follow the application instructions (such as the formatting of education or work experience) may result in the disqualification of the applicant. Amendments will not be accepted after the filing deadline. Once the filing deadline has passed, you may check the status of this recruitment at any time by logging on to https://www.governmentjobs.com/Applications/Index/fresnoca . We request that you do not call the Elections Office or the Department of Human Resources. The Elections Office will contact you by email to schedule interviews. Please be advised that it is the applicant's responsibility to notify Human Resources of any mailing address and telephone number changes. Notices sent via U.S. Mail from Human Resources are not forwarded ("Return Service" is requested, therefore mail will not be sent to a forwarding address). For the safety of our employees, the County of Fresno complies with all Federal, State and Local Orders related to COVID-19, including Cal OSHA Emergency Temporary Standards. The County of Fresno is an Equal Employment Opportunity Employer. It is the policy of Fresno County to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, or denial of medical and family care leave, or any other non-job-related factor. REASONABLE ACCOMMODATIONS - The County of Fresno is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, examination or selection process may contact Human Resources at (559) 600-1830 at least 5 days prior to the scheduled date or deadline. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Analyst: Tiffany Lee Closing Date/Time: Continuous
Fresno County
ELECTIONS WORKER (Extra-Help)
Fresno County Fresno, California, US
Position Description APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME APPLICATIONS MUST BE SUBMITTED ONLINE ONLY Extra-Help (Temporary) Job Opportunity The Fresno County Clerk - Elections Office is seeking community service-oriented individuals interested in assisting with the upcoming California election. Elections Workers provide support to elections activities during peak election periods. Incumbents will assist the public with inquiries related to voter ballots and the voting process; perform data entry of voting information; process and/or resolve electronic record issues; operate extraction machines to open and extract ballots for processing; and perform other duties as required. Additionally, some positions may assist with the translation of voting information; operate a motor vehicle to deliver and retrieve ballot boxes and vote center supplies; clean and inventory election materials; and/or survey polling places. The County Clerk's office temporarily employs Elections Workers specifically during election periods to assist with the increased workload that occurs during an election. Typical election periods run April through June and September through November . Applicants must be willing and able to work from 8:00 am to 5:30 pm June 4, 2022 through June 6, 2022 and 6:00 am to 9:00 pm or later June 7, 2022 (Election Day). Additional opportunities may be available in October and November. Health and Safety : Personal protective equipment and sanitizing supplies will be provided to staff to be used in the Vote Centers and protective measures will be implemented to ensure the safety of Vote Center staff, as well as the public. Note : This classification is an extra help (temporary) classification . Incumbents are paid an hourly rate for actual hours worked, are not entitled to benefits, do not obtain permanent status and serve at the will of the department head. Permanent County employees are not eligible for extra-help employment. Positions in this classification are in MEDICAL GROUP III - Heavy Physical Activity (Personnel Rule 8). This group includes positions which require heavy physical effort using arms, legs, back, and trunk in frequent lifting, pushing, or pulling objects weighing (or offering resistance equivalent to) over 25 pounds. Generally, considerable bending, stooping, squatting, twisting, reaching, as well as standing and walking are involved. Physical stamina is usually required and explosive strength using bursts of energy may be required, depending upon specific position assignments. Samples of Duties Please click here to review the Samples of Duties Knowledge, Skills and Abilities Please click here to review the Knowledge, Skills and Abilities Minimum Qualifications Applicants must qualify under one (1) of the following options: OPTION 1: Experience : Six (6) months of full-time paid or volunteer public contact work experience involving data entry and/or general recordkeeping. OPTION 2: Experience : Paid work experience equivalent to that gained as an Elections Worker or Precinct Officer for at least one (1) election. OPTION 3: Educa tion : Completion of twelve (12) semester units of coursework that is acceptable within the United States' accredited college or university system. OPTION 4: Education : Current enrollment as a student in a secondary educational institution who is at least 16 years of age, is in good academic standing, and has a grade point average of at least 2.5 on a 4.0 scale. The following information is in addition to the options listed above: License : Depending on assignment, possession of a valid Class "C" driver's license, or equivalent, may be required. Note : Pursuant to California Elections Code Section 12302, an Elections Worker assigned to be a member of a precinct board must be a registered voter of the state (a) or otherwise meet the qualifications of a pupil (b)(1) or nonvoter (c)(1). TO PREVENT THE DISQUALIFICATION OF YOUR APPLICATION, PLEASE NOTE : Applicants must meet the minimum qualifications and filing requirements for this position by the filing deadline. A completed Fresno County employment application is required and must be current, complete, and accurate. Amendments will not be allowed after the filing deadline. Resumes and attachments are not accepted in lieu of a completed application. Please fully list your work experience , including current position. Failure to list current and complete work experience within the job application (including employment with the County of Fresno) may result in the disqualification of your application. In the Education section of your application, please provide complete information for each school attended, including the school's name and location, the type and number of units earned (semester or quarter), type of degree earned (bachelor's degree, master's degree, etc.) and which major or program was completed. Failure to completely list education within the job application may result in the disqualification of your application. If you have completed education in a foreign college or university and are using this education to meet the minimum qualifications, you must provide documentation that the foreign education is comparable to that received within the United States' accredited college or university system or your application will not be accepted. Documentation must be provided by the closing date and time of this recruitment. You may attach a copy to your application; fax a copy to (559) 455-4788, Attn: Tiffany Lee; or email it to HREmploymentServices@fresnocountyca.gov . SELECTION PROCESS : Depending upon the number of applicants meeting the minimum qualifications and filing requirements, applicants may be scheduled for the process below: Certify Without Examination -In instances where the number of eligible candidates is less than or equal to the number of qualified applicants the department is entitled to receive under Personnel Rule 4212, the competitive examination process will be waived and the names will be certified without an examination. Successful candidates will be placed on an employment list, effective for a minimum of 3 months (may be extended up to an additional 12 months), and certified in final rank order as vacancies occur. REQUIRED APPLICATION MATERIALS : Fresno County Employment Application - must be current, complete, and accurate. Amendments will not be allowed after the filing deadline. Supplemental Questionnaire. Please note : Applications must be submitted online only via our website by the closing data and time of this recruitment. Applications submitted via email, fax, U.S. mail, or in person will not be accepted. Resumes will not be accepted in lieu of a completed application. HOW TO APPLY : Applications for this recruitment must be submitted online only . An online application may be found at: http://fresnocountyjobs.com. Open the Job Information flyer and click "Apply" to begin online application process. Failure to complete the job application or failure to follow the application instructions (such as the formatting of education or work experience) may result in the disqualification of the applicant. Amendments will not be accepted after the filing deadline. Once the filing deadline has passed, you may check the status of this recruitment at any time by logging on to: https://www.governmentjobs.com/Applications/Index/fresnoca . We request that you do not call the Elections Office or the Department of Human Resources. The Elections Office will contact you by email to schedule interviews. Please be advised that it is the applicant's responsibility to notify Human Resources of any mailing address and telephone number changes. Notices sent via U.S. Mail from Human Resources are not forwarded ("Return Service" is requested, therefore mail will not be sent to a forwarding address). For the safety of our employees, the County of Fresno complies with all Federal, State and Local Orders related to COVID-19, including Cal OSHA Emergency Temporary Standards. The County of Fresno is an Equal Employment Opportunity Employer. It is the policy of Fresno County to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, or denial of medical and family care leave, or any other non-job-related factor. REASONABLE ACCOMMODATIONS - The County of Fresno is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, examination or selection process may contact Human Resources at (559) 600-1830 at least 5 days prior to the scheduled date or deadline. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Analyst: Tiffany Lee Closing Date/Time: Continuous
May 08, 2022
Variable Shift
Position Description APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME APPLICATIONS MUST BE SUBMITTED ONLINE ONLY Extra-Help (Temporary) Job Opportunity The Fresno County Clerk - Elections Office is seeking community service-oriented individuals interested in assisting with the upcoming California election. Elections Workers provide support to elections activities during peak election periods. Incumbents will assist the public with inquiries related to voter ballots and the voting process; perform data entry of voting information; process and/or resolve electronic record issues; operate extraction machines to open and extract ballots for processing; and perform other duties as required. Additionally, some positions may assist with the translation of voting information; operate a motor vehicle to deliver and retrieve ballot boxes and vote center supplies; clean and inventory election materials; and/or survey polling places. The County Clerk's office temporarily employs Elections Workers specifically during election periods to assist with the increased workload that occurs during an election. Typical election periods run April through June and September through November . Applicants must be willing and able to work from 8:00 am to 5:30 pm June 4, 2022 through June 6, 2022 and 6:00 am to 9:00 pm or later June 7, 2022 (Election Day). Additional opportunities may be available in October and November. Health and Safety : Personal protective equipment and sanitizing supplies will be provided to staff to be used in the Vote Centers and protective measures will be implemented to ensure the safety of Vote Center staff, as well as the public. Note : This classification is an extra help (temporary) classification . Incumbents are paid an hourly rate for actual hours worked, are not entitled to benefits, do not obtain permanent status and serve at the will of the department head. Permanent County employees are not eligible for extra-help employment. Positions in this classification are in MEDICAL GROUP III - Heavy Physical Activity (Personnel Rule 8). This group includes positions which require heavy physical effort using arms, legs, back, and trunk in frequent lifting, pushing, or pulling objects weighing (or offering resistance equivalent to) over 25 pounds. Generally, considerable bending, stooping, squatting, twisting, reaching, as well as standing and walking are involved. Physical stamina is usually required and explosive strength using bursts of energy may be required, depending upon specific position assignments. Samples of Duties Please click here to review the Samples of Duties Knowledge, Skills and Abilities Please click here to review the Knowledge, Skills and Abilities Minimum Qualifications Applicants must qualify under one (1) of the following options: OPTION 1: Experience : Six (6) months of full-time paid or volunteer public contact work experience involving data entry and/or general recordkeeping. OPTION 2: Experience : Paid work experience equivalent to that gained as an Elections Worker or Precinct Officer for at least one (1) election. OPTION 3: Educa tion : Completion of twelve (12) semester units of coursework that is acceptable within the United States' accredited college or university system. OPTION 4: Education : Current enrollment as a student in a secondary educational institution who is at least 16 years of age, is in good academic standing, and has a grade point average of at least 2.5 on a 4.0 scale. The following information is in addition to the options listed above: License : Depending on assignment, possession of a valid Class "C" driver's license, or equivalent, may be required. Note : Pursuant to California Elections Code Section 12302, an Elections Worker assigned to be a member of a precinct board must be a registered voter of the state (a) or otherwise meet the qualifications of a pupil (b)(1) or nonvoter (c)(1). TO PREVENT THE DISQUALIFICATION OF YOUR APPLICATION, PLEASE NOTE : Applicants must meet the minimum qualifications and filing requirements for this position by the filing deadline. A completed Fresno County employment application is required and must be current, complete, and accurate. Amendments will not be allowed after the filing deadline. Resumes and attachments are not accepted in lieu of a completed application. Please fully list your work experience , including current position. Failure to list current and complete work experience within the job application (including employment with the County of Fresno) may result in the disqualification of your application. In the Education section of your application, please provide complete information for each school attended, including the school's name and location, the type and number of units earned (semester or quarter), type of degree earned (bachelor's degree, master's degree, etc.) and which major or program was completed. Failure to completely list education within the job application may result in the disqualification of your application. If you have completed education in a foreign college or university and are using this education to meet the minimum qualifications, you must provide documentation that the foreign education is comparable to that received within the United States' accredited college or university system or your application will not be accepted. Documentation must be provided by the closing date and time of this recruitment. You may attach a copy to your application; fax a copy to (559) 455-4788, Attn: Tiffany Lee; or email it to HREmploymentServices@fresnocountyca.gov . SELECTION PROCESS : Depending upon the number of applicants meeting the minimum qualifications and filing requirements, applicants may be scheduled for the process below: Certify Without Examination -In instances where the number of eligible candidates is less than or equal to the number of qualified applicants the department is entitled to receive under Personnel Rule 4212, the competitive examination process will be waived and the names will be certified without an examination. Successful candidates will be placed on an employment list, effective for a minimum of 3 months (may be extended up to an additional 12 months), and certified in final rank order as vacancies occur. REQUIRED APPLICATION MATERIALS : Fresno County Employment Application - must be current, complete, and accurate. Amendments will not be allowed after the filing deadline. Supplemental Questionnaire. Please note : Applications must be submitted online only via our website by the closing data and time of this recruitment. Applications submitted via email, fax, U.S. mail, or in person will not be accepted. Resumes will not be accepted in lieu of a completed application. HOW TO APPLY : Applications for this recruitment must be submitted online only . An online application may be found at: http://fresnocountyjobs.com. Open the Job Information flyer and click "Apply" to begin online application process. Failure to complete the job application or failure to follow the application instructions (such as the formatting of education or work experience) may result in the disqualification of the applicant. Amendments will not be accepted after the filing deadline. Once the filing deadline has passed, you may check the status of this recruitment at any time by logging on to: https://www.governmentjobs.com/Applications/Index/fresnoca . We request that you do not call the Elections Office or the Department of Human Resources. The Elections Office will contact you by email to schedule interviews. Please be advised that it is the applicant's responsibility to notify Human Resources of any mailing address and telephone number changes. Notices sent via U.S. Mail from Human Resources are not forwarded ("Return Service" is requested, therefore mail will not be sent to a forwarding address). For the safety of our employees, the County of Fresno complies with all Federal, State and Local Orders related to COVID-19, including Cal OSHA Emergency Temporary Standards. The County of Fresno is an Equal Employment Opportunity Employer. It is the policy of Fresno County to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, or denial of medical and family care leave, or any other non-job-related factor. REASONABLE ACCOMMODATIONS - The County of Fresno is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, examination or selection process may contact Human Resources at (559) 600-1830 at least 5 days prior to the scheduled date or deadline. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Analyst: Tiffany Lee Closing Date/Time: Continuous
County of Sacramento
Executive Secretary Revised*
Sacramento County, CA Sacramento, CA, United States
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/15/22, 4/29/2022, 6/3/22* (final) Under general direction, the Executive Secretary performs a wide variety of administrative/secretarial support duties for a County Agency Administrator, Department Director, or other executive level management requiring independent judgment and action; ensures completion of tasks in accordance with established policies and procedures; communicates policies, procedures and other critical information to staff, divisions, departments, and the public; and coordinates trainings, travel, meetings, and other events. Note: This recruitment will be used to fill vacancies as they occur. Current vacancies are in the Department of Personnel Services, Department of Child and Family Adult Services, Department of Finance, and Sacramento County Employee's Retirement System (SCERS). Examples of Knowledge and Abilities Knowledge Of: Administrative and secretarial practices and procedures, such as calendar management, and methods of organization Basic organization and function of government agencies Principles and practices of data collection and report preparation Techniques and methods of recordkeeping and file management, both physical and electronic Standards of business correspondence including composition and formatting of memos, letters, and other procedural documents Principles and practices of supervision, leadership, mentoring, and training Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, publishing, virtual meeting platforms, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Ability To: Provide varied, responsible, and confidential executive level secretarial and office administrative assistance Organize work, set and adjust priorities in order to meet critical deadlines, and follow up on assignments Analyze situations accurately and adopt an effective course of action Use tact, discretion, initiative, and independent judgement Maintain composure in stressful or difficult situations Navigate various software systems and effectively locate, enter, and retrieve information Independently compose a variety of written documents including memos, letters, and procedural documents from concept or with minimal input Plan, coordinate, assign, and review the work of staff Listen effectively Develop and maintain respectful, cooperative, collaborative, and effective working relationships with others Communicate clearly and concisely, both verbally and in writing Take responsibility and accountability for actions Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Recognize confidential information and exercise discretion in the communication and handling of such information Employment Qualifications Minimum Qualifications: Either: Two years of full time paid secretarial or administrative assistant experience in a local, state, or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position. Or: Four years of full time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department, b) preparation and production of agendas and/or meeting materials, and taking minutes; and c) screening and routing calls, correspondence, and/or receiving in-person visitors. General Qualifications Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. Travel Requirement: Incumbents in this class may be required to perform occasional duties at alternative worksites. In these circumstances, the incumbent must be able to obtain reliable transportation. Probationary Period: The probationary period for this classification is six (6) months Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Closing Date/Time: 6/3/2022 5:00 PM Pacific
May 08, 2022
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/15/22, 4/29/2022, 6/3/22* (final) Under general direction, the Executive Secretary performs a wide variety of administrative/secretarial support duties for a County Agency Administrator, Department Director, or other executive level management requiring independent judgment and action; ensures completion of tasks in accordance with established policies and procedures; communicates policies, procedures and other critical information to staff, divisions, departments, and the public; and coordinates trainings, travel, meetings, and other events. Note: This recruitment will be used to fill vacancies as they occur. Current vacancies are in the Department of Personnel Services, Department of Child and Family Adult Services, Department of Finance, and Sacramento County Employee's Retirement System (SCERS). Examples of Knowledge and Abilities Knowledge Of: Administrative and secretarial practices and procedures, such as calendar management, and methods of organization Basic organization and function of government agencies Principles and practices of data collection and report preparation Techniques and methods of recordkeeping and file management, both physical and electronic Standards of business correspondence including composition and formatting of memos, letters, and other procedural documents Principles and practices of supervision, leadership, mentoring, and training Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, publishing, virtual meeting platforms, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Ability To: Provide varied, responsible, and confidential executive level secretarial and office administrative assistance Organize work, set and adjust priorities in order to meet critical deadlines, and follow up on assignments Analyze situations accurately and adopt an effective course of action Use tact, discretion, initiative, and independent judgement Maintain composure in stressful or difficult situations Navigate various software systems and effectively locate, enter, and retrieve information Independently compose a variety of written documents including memos, letters, and procedural documents from concept or with minimal input Plan, coordinate, assign, and review the work of staff Listen effectively Develop and maintain respectful, cooperative, collaborative, and effective working relationships with others Communicate clearly and concisely, both verbally and in writing Take responsibility and accountability for actions Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Recognize confidential information and exercise discretion in the communication and handling of such information Employment Qualifications Minimum Qualifications: Either: Two years of full time paid secretarial or administrative assistant experience in a local, state, or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position. Or: Four years of full time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department, b) preparation and production of agendas and/or meeting materials, and taking minutes; and c) screening and routing calls, correspondence, and/or receiving in-person visitors. General Qualifications Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. Travel Requirement: Incumbents in this class may be required to perform occasional duties at alternative worksites. In these circumstances, the incumbent must be able to obtain reliable transportation. Probationary Period: The probationary period for this classification is six (6) months Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Closing Date/Time: 6/3/2022 5:00 PM Pacific
Napa County
Plans & Permit Supervisor
Napa County Napa, California, United States
The Napa Valley PLEASE READ THIS BULLETIN IN ITS ENTIRETY The Napa Valley - Internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. County of Napa as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: integrity, accountability, and service. The Position The list established by this recruitment will be used to fill current and future full-time positions. This position is responsible for the supervision, workflow and activities of personnel assigned to the Plans and Permit Unit, which serves the citizens living in Napa County's unincorporated areas. An incumbent in this class coordinates the day-to-day operations of the unit and exercises full first-line supervisory responsibility over assigned staff performing a wide variety of duties involved with the plan checking and permit functions in the Building Division of the Department of Planning, Building, and Environmental Services. Successful applicants will be able to demonstrate abilities to: Resolve customer complaints by investigating issues and assisting all parties to reach an acceptable solution.Coordinate and supervise the acceptance, scheduling and processing of permit applications and staffing of the public counter.Supervise Plans Examiners and foster a consistent approach and methodology to the plan review functions and review application packages prior to permit issuance to ensure consistency.Attend meetings and update management on unit activities and assist in developing procedures for the administration of the unit. Plan, organize, and coordinate the activities of the Plans and Permit Unit focusing on the team building approach to decision making.Make decisions in the face of competing interests or goals.Thoughtfully determine work priorities and effectively coordinate and schedule the necessary personnel and other resources.Adjust to workload changes and work under commitments to meet deadlines; coordinate work with other divisions and agencies.Analyze situations accurately and take effective action. Telework Availability -Teleworking is not permitted during the first six (6) months of employment and/or during the first six (6) months of a probationary period. Should teleworking be permitted by a hiring department after the 6 month requirement, the County supports a telework schedule that consists of a maximum of two (2) days per week. THE RECRUITMENT PROCESS The application deadline is Friday, May 20, 2022 at 5:00 P.M. PST. 1. The minimum qualification screening is scheduled to take place during the week of May 23, 2022. 2. Subject matter experts will then review and score qualified applicant responses to the supplemental application questions. 3. The top scoring applicants from this process will be invited to participate in the oral interview process tentatively scheduled to take place the week of May 30, 2022. The Human Resources Department reserves the right to make changes to the recruitment process and schedule at any time. Example of Duties Plan, organize, assign, supervise and coordinate the work of staff responsible for providing the public a variety of information related to building permit applications, plan screening, inspection services, and plan checking for structural compliance; oversee contact and distribution of information to the general public, design professionals and contractors; receive and resolve customer complaints by investigating complaints and assisting all parties to reach an acceptable solution; coordinate and supervise the acceptance, scheduling and processing of permit applications and staffing of the public counter; conduct plan review; supervise assigned staff in the plan review functions; review application packages prior to permit issuance; approve applications and issue permits; assume responsibility for a variety of personnel actions including assisting with selections and promotions, conducting performance evaluations and recommending disciplinary actions and dismissals; attend meetings and update management on unit activities; assist in developing procedures for the administration of the unit; report on the effectiveness of established procedures and recommend improvements and revisions; confer with management regarding unit budget figures; assist in establishing policies to cover new or special applications of the codes and make recommendations for code changes; keep informed of new building construction methods and materials, and disseminate such information to staff; recommend, schedule, and conduct training for staff; prepare written reports; and, maintain logs and other records of work; and, other related duties as assigned. TYPICAL QUALIFICATIONS KNOWLEDGE OF: Principles and methods of building construction and materials, structural design including properties, application and strength of building materials. Principles and techniques of establishing and maintaining effective public relations and customer service. Laws and regulations affecting the plans and permit unit. California Building, Electric, Plumbing, Mechanical Codes and state energy conservation and utilization statutes. Building materials and practices in the plumbing, mechanical and electrical construction field. Principles and techniques of effective supervision and training. Work scheduling and work simplification techniques and procedures. Building plans, codes and general procedures required for building permit applications. Legal processes and considerations involved in prosecution of violations of the building codes and ordinances. Building design and engineering technology. Engineering mathematics including algebra, trigonometry, plane and solid geometry. SKILL TO: Plan, organize, and coordinate the activities of the plans and permit unit focusing on the team building approach to decision making. Make decisions in the face of completing interests or goals. Understand, interpret, and apply the department's policies, procedures, rules and regulations as well as all laws and ordinances that affect the various applications for permits, clearances, and requests for services. Effectively and accurately read, understand and interpret complex technical and legal documents, maps, technical drawings, plans, specifications and engineering calculations, aerial photos reports, applications, construction documents, blueprints and layouts for clarifying and enforcing codes and ordinances. Review application materials to determine if they contain necessary information. Plan, organize, and coordinate the activities of the plans and permit unit focusing on the team building approach to decision making. Make decisions in the face of completing interests or goals. Understand, interpret, and apply the department's policies, procedures, rules and regulations as well as all laws and ordinances that affect the various applications for permits, clearances, and requests for services. Review application materials to determine if they contain necessary information. Analyze building plans to detect deviations from regulations. Make mathematical computations related to engineering calculations. Determine loads and stresses on structural members and analyze beam sizes from tables and manuals. Determine work priorities and effectively coordinate and schedule the necessary personnel and other resources. Plan, organize, coordinate, supervise, train and evaluate staff and assist in developing and implementing effective training and performance evaluation programs. Communicate effectively both verbally and in writing. Prepare and maintain clear, concise, and comprehensive records and reports. ABILITY TO: Meet established deadlines. Establish and maintain cooperative working relationships with the public, staff, other agencies, and departments. Work on multiple projects and assignments simultaneously. Communicate tactfully with a wide variety of customers. Roll and lift plan sets from the counter to the appropriate store bins. Be flexible in adapting to changes in priorities, assignments and other interruptions, which may impact pre-established timelines and courses of action for completing projects and assignments. Sit at a desk for periods of time using standard office supplies and equipment such as keyboard and telephone. Stand at counter for long periods of time while assisting customers. Adjust to workload changes and work under commitments to meet deadlines; coordinate work with other divisions and agencies. Analyze situations accurately and take effective action. Work independently with a minimum of supervision. EXPERIENCE AND EDUCATION To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. Experience: Four years of experience in building construction or engineering work, which involved permit application work, and an understanding of building plans, codes and engineering calculations. At least one year of the four years of experience must have been in the public sector performing plan review. Education: Equivalent to completion of the twelfth grade. College-level course work in building or construction inspection, planning, land use, engineering or closely related field is highly desired. License or Certificate: Consistent with California State law, must be certified as a Plans Examiner through the International Code Council (ICC). A Registered Professional Engineer, Licensed Land Surveyor, or Licensed Architect may qualify under Section 18949.30 of the California Health and Safety Code. Legacy, or residential and commercial combination inspector is desirable. DSA CASp certification is desirable. Possession of a valid California Driver's License. ADA ACCOMMODATION Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. Public Service Supervisors Closing Date/Time: 5/20/2022 5:00 PM Pacific
Apr 30, 2022
Full Time
The Napa Valley PLEASE READ THIS BULLETIN IN ITS ENTIRETY The Napa Valley - Internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. County of Napa as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: integrity, accountability, and service. The Position The list established by this recruitment will be used to fill current and future full-time positions. This position is responsible for the supervision, workflow and activities of personnel assigned to the Plans and Permit Unit, which serves the citizens living in Napa County's unincorporated areas. An incumbent in this class coordinates the day-to-day operations of the unit and exercises full first-line supervisory responsibility over assigned staff performing a wide variety of duties involved with the plan checking and permit functions in the Building Division of the Department of Planning, Building, and Environmental Services. Successful applicants will be able to demonstrate abilities to: Resolve customer complaints by investigating issues and assisting all parties to reach an acceptable solution.Coordinate and supervise the acceptance, scheduling and processing of permit applications and staffing of the public counter.Supervise Plans Examiners and foster a consistent approach and methodology to the plan review functions and review application packages prior to permit issuance to ensure consistency.Attend meetings and update management on unit activities and assist in developing procedures for the administration of the unit. Plan, organize, and coordinate the activities of the Plans and Permit Unit focusing on the team building approach to decision making.Make decisions in the face of competing interests or goals.Thoughtfully determine work priorities and effectively coordinate and schedule the necessary personnel and other resources.Adjust to workload changes and work under commitments to meet deadlines; coordinate work with other divisions and agencies.Analyze situations accurately and take effective action. Telework Availability -Teleworking is not permitted during the first six (6) months of employment and/or during the first six (6) months of a probationary period. Should teleworking be permitted by a hiring department after the 6 month requirement, the County supports a telework schedule that consists of a maximum of two (2) days per week. THE RECRUITMENT PROCESS The application deadline is Friday, May 20, 2022 at 5:00 P.M. PST. 1. The minimum qualification screening is scheduled to take place during the week of May 23, 2022. 2. Subject matter experts will then review and score qualified applicant responses to the supplemental application questions. 3. The top scoring applicants from this process will be invited to participate in the oral interview process tentatively scheduled to take place the week of May 30, 2022. The Human Resources Department reserves the right to make changes to the recruitment process and schedule at any time. Example of Duties Plan, organize, assign, supervise and coordinate the work of staff responsible for providing the public a variety of information related to building permit applications, plan screening, inspection services, and plan checking for structural compliance; oversee contact and distribution of information to the general public, design professionals and contractors; receive and resolve customer complaints by investigating complaints and assisting all parties to reach an acceptable solution; coordinate and supervise the acceptance, scheduling and processing of permit applications and staffing of the public counter; conduct plan review; supervise assigned staff in the plan review functions; review application packages prior to permit issuance; approve applications and issue permits; assume responsibility for a variety of personnel actions including assisting with selections and promotions, conducting performance evaluations and recommending disciplinary actions and dismissals; attend meetings and update management on unit activities; assist in developing procedures for the administration of the unit; report on the effectiveness of established procedures and recommend improvements and revisions; confer with management regarding unit budget figures; assist in establishing policies to cover new or special applications of the codes and make recommendations for code changes; keep informed of new building construction methods and materials, and disseminate such information to staff; recommend, schedule, and conduct training for staff; prepare written reports; and, maintain logs and other records of work; and, other related duties as assigned. TYPICAL QUALIFICATIONS KNOWLEDGE OF: Principles and methods of building construction and materials, structural design including properties, application and strength of building materials. Principles and techniques of establishing and maintaining effective public relations and customer service. Laws and regulations affecting the plans and permit unit. California Building, Electric, Plumbing, Mechanical Codes and state energy conservation and utilization statutes. Building materials and practices in the plumbing, mechanical and electrical construction field. Principles and techniques of effective supervision and training. Work scheduling and work simplification techniques and procedures. Building plans, codes and general procedures required for building permit applications. Legal processes and considerations involved in prosecution of violations of the building codes and ordinances. Building design and engineering technology. Engineering mathematics including algebra, trigonometry, plane and solid geometry. SKILL TO: Plan, organize, and coordinate the activities of the plans and permit unit focusing on the team building approach to decision making. Make decisions in the face of completing interests or goals. Understand, interpret, and apply the department's policies, procedures, rules and regulations as well as all laws and ordinances that affect the various applications for permits, clearances, and requests for services. Effectively and accurately read, understand and interpret complex technical and legal documents, maps, technical drawings, plans, specifications and engineering calculations, aerial photos reports, applications, construction documents, blueprints and layouts for clarifying and enforcing codes and ordinances. Review application materials to determine if they contain necessary information. Plan, organize, and coordinate the activities of the plans and permit unit focusing on the team building approach to decision making. Make decisions in the face of completing interests or goals. Understand, interpret, and apply the department's policies, procedures, rules and regulations as well as all laws and ordinances that affect the various applications for permits, clearances, and requests for services. Review application materials to determine if they contain necessary information. Analyze building plans to detect deviations from regulations. Make mathematical computations related to engineering calculations. Determine loads and stresses on structural members and analyze beam sizes from tables and manuals. Determine work priorities and effectively coordinate and schedule the necessary personnel and other resources. Plan, organize, coordinate, supervise, train and evaluate staff and assist in developing and implementing effective training and performance evaluation programs. Communicate effectively both verbally and in writing. Prepare and maintain clear, concise, and comprehensive records and reports. ABILITY TO: Meet established deadlines. Establish and maintain cooperative working relationships with the public, staff, other agencies, and departments. Work on multiple projects and assignments simultaneously. Communicate tactfully with a wide variety of customers. Roll and lift plan sets from the counter to the appropriate store bins. Be flexible in adapting to changes in priorities, assignments and other interruptions, which may impact pre-established timelines and courses of action for completing projects and assignments. Sit at a desk for periods of time using standard office supplies and equipment such as keyboard and telephone. Stand at counter for long periods of time while assisting customers. Adjust to workload changes and work under commitments to meet deadlines; coordinate work with other divisions and agencies. Analyze situations accurately and take effective action. Work independently with a minimum of supervision. EXPERIENCE AND EDUCATION To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. Experience: Four years of experience in building construction or engineering work, which involved permit application work, and an understanding of building plans, codes and engineering calculations. At least one year of the four years of experience must have been in the public sector performing plan review. Education: Equivalent to completion of the twelfth grade. College-level course work in building or construction inspection, planning, land use, engineering or closely related field is highly desired. License or Certificate: Consistent with California State law, must be certified as a Plans Examiner through the International Code Council (ICC). A Registered Professional Engineer, Licensed Land Surveyor, or Licensed Architect may qualify under Section 18949.30 of the California Health and Safety Code. Legacy, or residential and commercial combination inspector is desirable. DSA CASp certification is desirable. Possession of a valid California Driver's License. ADA ACCOMMODATION Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. Public Service Supervisors Closing Date/Time: 5/20/2022 5:00 PM Pacific

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California State Parks and Recreation
COMMUNITY ENGAGEMENT INTERPRETER
CA DEPARTMENT OF PARKS AND RECREATION Sacramento, California, United States
Job Description and Duties STATE PARK INTERPRETER I - BAY AREA DISTRICT / SF BAY SECTOR / CANDLESTICK POINT STATE RECREATION AREA OFFICES The reporting location for this position is Candlestick Point State Recreation Area Offices at 1150 Carroll Ave., San Francisco, CA. This position will work under the direction of the Staff Park and Recreation Specialist. The State Park Interpreter I assists in conducting interpretive programs and community engagement within and around Candlestick Point State Recreation Area. The State Park Interpreter I will work with established community-based organizations and non-profit groups to conduct outreach and to engage local community members in the creation of culturally relevant, interpretive and environmental programming that integrates both assets and experiences of the audience. Assist the Bay Area District, Northern Service Center, and headquarters staff on special interpretive and site development projects. This position will work to include some nights and weekends. Training and Development Assignments may be considered. State housing is not available. For further information regarding this position, please contact Gerald O'Reilly at (707) 338-9379 or gerald.oreilly@parks.ca.gov . You will find additional information about the job in the Duty Statement . Working Conditions Work will be performed both indoors in an office environment at a computer workstation, and outdoors with groups in the park in all types of weather conditions. Work will include some nights and weekends. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STATE PARK INTERPRETER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-307950 Position #(s): 549-656-2826-005 Working Title: COMMUNITY ENGAGEMENT INTERPRETER Classification: STATE PARK INTERPRETER I $4,276.00 - $5,354.00 # of Positions: Multiple Work Location: San Francisco County Job Type: Permanent, Full Time Department Information The mission of California State Parks is to provide for the health, inspiration and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position, Official sealed transcripts will be required prior to appointment. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/1/2022 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Classification and Hiring / Gerald O'Reilly P.O. Box 942896 Sacramento , CA 94296-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 Monday - Friday, excluding state holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Gerald OReilly (707) 338-9379 gerald.oreilly@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-8148 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-656-2826-005 and the Job Control # JC-307950 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/1/2022
May 19, 2022
Full Time
Job Description and Duties STATE PARK INTERPRETER I - BAY AREA DISTRICT / SF BAY SECTOR / CANDLESTICK POINT STATE RECREATION AREA OFFICES The reporting location for this position is Candlestick Point State Recreation Area Offices at 1150 Carroll Ave., San Francisco, CA. This position will work under the direction of the Staff Park and Recreation Specialist. The State Park Interpreter I assists in conducting interpretive programs and community engagement within and around Candlestick Point State Recreation Area. The State Park Interpreter I will work with established community-based organizations and non-profit groups to conduct outreach and to engage local community members in the creation of culturally relevant, interpretive and environmental programming that integrates both assets and experiences of the audience. Assist the Bay Area District, Northern Service Center, and headquarters staff on special interpretive and site development projects. This position will work to include some nights and weekends. Training and Development Assignments may be considered. State housing is not available. For further information regarding this position, please contact Gerald O'Reilly at (707) 338-9379 or gerald.oreilly@parks.ca.gov . You will find additional information about the job in the Duty Statement . Working Conditions Work will be performed both indoors in an office environment at a computer workstation, and outdoors with groups in the park in all types of weather conditions. Work will include some nights and weekends. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STATE PARK INTERPRETER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-307950 Position #(s): 549-656-2826-005 Working Title: COMMUNITY ENGAGEMENT INTERPRETER Classification: STATE PARK INTERPRETER I $4,276.00 - $5,354.00 # of Positions: Multiple Work Location: San Francisco County Job Type: Permanent, Full Time Department Information The mission of California State Parks is to provide for the health, inspiration and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position, Official sealed transcripts will be required prior to appointment. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/1/2022 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Classification and Hiring / Gerald O'Reilly P.O. Box 942896 Sacramento , CA 94296-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 Monday - Friday, excluding state holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Gerald OReilly (707) 338-9379 gerald.oreilly@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-8148 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-656-2826-005 and the Job Control # JC-307950 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/1/2022
California State Parks and Recreation
COMMUNITY ENGAGEMENT INTERPRETER
CA DEPARTMENT OF PARKS AND RECREATION Sacramento, California, United States
Job Description and Duties STATE PARK INTERPRETER I - BAY AREA DISTRICT / SF BAY SECTOR / CANDLESTICK POINT STATE RECREATION AREA The reporting location for this position is Candlestick Point State Recreation Area Offices at 1150 Carroll Ave., San Francisco, CA. This position will work under the direction of the Senior Park and Recreation Specialist. The State Park Interpreter I conducts interpretive programs and community engagement within and around Candlestick Point State Recreation Area. The State Park Interpreter I will work with established community-based organizations and non-profit groups to conduct outreach and to engage local community members in the creation of culturally relevant, interpretive and environmental programming that integrates both assets and experiences of the audience. Assist the Bay Area District, Northern Service Center, and headquarters staff on special interpretive and site development projects. This position will work some nights and weekends. Training and Development Assignments may be considered. State housing is not available. For further information regarding this position, please contact Gerald O'Reilly at (707) 338-9379 or at gerald.oreilly@parks.ca.gov . You will find additional information about the job in the Duty Statement . Working Conditions This position will work some nights and weekends. Work will be performed both indoors in an office environment at a computer workstation and outdoors with groups in the park in all types of weather conditions. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STATE PARK INTERPRETER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-308032 Position #(s): 549-656-2826-006 Working Title: COMMUNITY ENGAGEMENT INTERPRETER Classification: STATE PARK INTERPRETER I $4,276.00 - $5,354.00 # of Positions: Multiple Work Location: San Francisco County Job Type: Permanent, Full Time Department Information The mission of California State Parks is to provide for the health, inspiration and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position, Official sealed transcripts will be required prior to appointment. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/30/2022 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Certification Unit P.O. Box 942896 Sacramento , CA 94296-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 Monday - Friday, excluding state holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Gerald OReilly (707) 338-9379 gerald.oreilly@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-8148 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-656-2826-006 and the Job Control # JC-308032 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/30/2022
May 19, 2022
Full Time
Job Description and Duties STATE PARK INTERPRETER I - BAY AREA DISTRICT / SF BAY SECTOR / CANDLESTICK POINT STATE RECREATION AREA The reporting location for this position is Candlestick Point State Recreation Area Offices at 1150 Carroll Ave., San Francisco, CA. This position will work under the direction of the Senior Park and Recreation Specialist. The State Park Interpreter I conducts interpretive programs and community engagement within and around Candlestick Point State Recreation Area. The State Park Interpreter I will work with established community-based organizations and non-profit groups to conduct outreach and to engage local community members in the creation of culturally relevant, interpretive and environmental programming that integrates both assets and experiences of the audience. Assist the Bay Area District, Northern Service Center, and headquarters staff on special interpretive and site development projects. This position will work some nights and weekends. Training and Development Assignments may be considered. State housing is not available. For further information regarding this position, please contact Gerald O'Reilly at (707) 338-9379 or at gerald.oreilly@parks.ca.gov . You will find additional information about the job in the Duty Statement . Working Conditions This position will work some nights and weekends. Work will be performed both indoors in an office environment at a computer workstation and outdoors with groups in the park in all types of weather conditions. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STATE PARK INTERPRETER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-308032 Position #(s): 549-656-2826-006 Working Title: COMMUNITY ENGAGEMENT INTERPRETER Classification: STATE PARK INTERPRETER I $4,276.00 - $5,354.00 # of Positions: Multiple Work Location: San Francisco County Job Type: Permanent, Full Time Department Information The mission of California State Parks is to provide for the health, inspiration and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position, Official sealed transcripts will be required prior to appointment. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/30/2022 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Certification Unit P.O. Box 942896 Sacramento , CA 94296-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 Monday - Friday, excluding state holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Gerald OReilly (707) 338-9379 gerald.oreilly@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-8148 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-656-2826-006 and the Job Control # JC-308032 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/30/2022
California State Parks and Recreation
PARK MAINTENANCE SUPERVISOR
CA DEPARTMENT OF PARKS AND RECREATION Sacramento, California, United States
Job Description and Duties PARK MAINTENANCE SUPERVISOR - NORTH COAST REDWOODS DISTRICT / FACILITIES DEVELOPMENT The reporting location for this position is at the North Operations Center for Redwood National and State Park. This position will work under the general direction/supervision of the Park Maintenance Chief II. This is a challenging and rewarding opportunity to be an active and integral member of the North Coast Redwoods. The incumbent will supervise, plan, and direct, in a safe and fiscally responsible manner, the day-to-day maintenance operations for the Redwood Coast Sector North. This includes MAXIMO, facility and equipment maintenance, housekeeping, grounds keeping, overseeing the repairs to water and sewer systems, carpentry, electrical and plumbing repairs on various structures, assists with the upkeep of park facilities such as buildings, grounds, roads, heating and air conditioning systems. This position requires a valid California Class “C” Driver’s license. Training and Development Assignments may be considered. State housing is available. For further information regarding this position, please contact Mark Webberley at (707) 599-1133 or at mark.webberley@parks.ca.gov You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. PARK MAINTENANCE SUPERVISOR Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-308083 Position #(s): 549-637-6229-003 Working Title: PARK MAINTENANCE SUPERVISOR Classification: PARK MAINTENANCE SUPERVISOR $4,967.00 - $6,157.00 # of Positions: Multiple Work Location: Del Norte County Job Type: Permanent, Full Time Department Information The mission of California State Parks is to provide for the health, inspiration and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/30/2022 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Certification Unit / Mark Webberley P.O. Box 942896 Sacramento , CA 94296-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 Monday - Friday, excluding state holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Mark Webberley (707) 599-1133 mark.webberley@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-8148 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-637-6229-003 and the Job Control # JC-308083 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/30/2022
May 19, 2022
Full Time
Job Description and Duties PARK MAINTENANCE SUPERVISOR - NORTH COAST REDWOODS DISTRICT / FACILITIES DEVELOPMENT The reporting location for this position is at the North Operations Center for Redwood National and State Park. This position will work under the general direction/supervision of the Park Maintenance Chief II. This is a challenging and rewarding opportunity to be an active and integral member of the North Coast Redwoods. The incumbent will supervise, plan, and direct, in a safe and fiscally responsible manner, the day-to-day maintenance operations for the Redwood Coast Sector North. This includes MAXIMO, facility and equipment maintenance, housekeeping, grounds keeping, overseeing the repairs to water and sewer systems, carpentry, electrical and plumbing repairs on various structures, assists with the upkeep of park facilities such as buildings, grounds, roads, heating and air conditioning systems. This position requires a valid California Class “C” Driver’s license. Training and Development Assignments may be considered. State housing is available. For further information regarding this position, please contact Mark Webberley at (707) 599-1133 or at mark.webberley@parks.ca.gov You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. PARK MAINTENANCE SUPERVISOR Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-308083 Position #(s): 549-637-6229-003 Working Title: PARK MAINTENANCE SUPERVISOR Classification: PARK MAINTENANCE SUPERVISOR $4,967.00 - $6,157.00 # of Positions: Multiple Work Location: Del Norte County Job Type: Permanent, Full Time Department Information The mission of California State Parks is to provide for the health, inspiration and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/30/2022 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Certification Unit / Mark Webberley P.O. Box 942896 Sacramento , CA 94296-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 Monday - Friday, excluding state holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Mark Webberley (707) 599-1133 mark.webberley@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-8148 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-637-6229-003 and the Job Control # JC-308083 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/30/2022
City of El Paso
Administrative Specialist
CITY OF EL PASO, TX El Paso, Texas, United States
Requirements MOS Code: 0111 (Marine), 42L (Army), 71L (Army) Education and Experience : None Licenses and Certificates : None General Purpose Under immediate supervision, perform a variety of general clerical tasks and functions. Typical Duties Assist with the preparation of routine documents and correspondence for review and approval. Involves: Use office equipment to create basic documents, correspondence, memoranda, forms and certificates. Prepare agendas, schedules and any informational material as required to meet assigned deadlines. Review, enter, and verify data. Maintain records and files, databases and other record keeping sources. Establish and maintain a filing system. Assist in the maintenance and organization of department operational procedures. Communicate with customers, employees, and other individuals. Involves: Greet and assist City personnel, officials and the public in person and over the telephone. Exercise proper telephone etiquette and respond to inquiries in a professional manner. Take messages and forward inquiries to the appropriate party. May operate a multi-line telephone system. Assist staff with several aspects of public relations and event coordinating, including social media. Involves: Assist in outreach strategies and activities. Assist in the design, production, and distribution of invitations, notices, newsletters and other print or electronic material. Mail out event invitations, letters and other documents as required. Coordinate staff meetings, events, and department activities. Update and maintain calendar and meeting schedule. Update, moderate, and maintain social media. Perform a variety of related office support functions. Involves: Maintain inventory and order office supplies, prepare payroll documents, invoice forms and other administrative records. Receive and convey information within area of responsibility. Receive and sort mail, interoffice correspondence, packages and other communications. Maintain appropriate level of confidentiality when distributing all communications . General Information For complete job specification, click here . Note: This is an unclassified/contract part-time position. This list will be used to fill part-time positions. Note: This is a new advertisement for an Administrative Specialist. You must apply if you are still interested. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Closing Date/Time: 5/24/2022 11:59 PM Mountain
May 19, 2022
Contractor
Requirements MOS Code: 0111 (Marine), 42L (Army), 71L (Army) Education and Experience : None Licenses and Certificates : None General Purpose Under immediate supervision, perform a variety of general clerical tasks and functions. Typical Duties Assist with the preparation of routine documents and correspondence for review and approval. Involves: Use office equipment to create basic documents, correspondence, memoranda, forms and certificates. Prepare agendas, schedules and any informational material as required to meet assigned deadlines. Review, enter, and verify data. Maintain records and files, databases and other record keeping sources. Establish and maintain a filing system. Assist in the maintenance and organization of department operational procedures. Communicate with customers, employees, and other individuals. Involves: Greet and assist City personnel, officials and the public in person and over the telephone. Exercise proper telephone etiquette and respond to inquiries in a professional manner. Take messages and forward inquiries to the appropriate party. May operate a multi-line telephone system. Assist staff with several aspects of public relations and event coordinating, including social media. Involves: Assist in outreach strategies and activities. Assist in the design, production, and distribution of invitations, notices, newsletters and other print or electronic material. Mail out event invitations, letters and other documents as required. Coordinate staff meetings, events, and department activities. Update and maintain calendar and meeting schedule. Update, moderate, and maintain social media. Perform a variety of related office support functions. Involves: Maintain inventory and order office supplies, prepare payroll documents, invoice forms and other administrative records. Receive and convey information within area of responsibility. Receive and sort mail, interoffice correspondence, packages and other communications. Maintain appropriate level of confidentiality when distributing all communications . General Information For complete job specification, click here . Note: This is an unclassified/contract part-time position. This list will be used to fill part-time positions. Note: This is a new advertisement for an Administrative Specialist. You must apply if you are still interested. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Closing Date/Time: 5/24/2022 11:59 PM Mountain
City of Portland
City Nature East Natural Areas Supervisor (Supervisor II)
City of Portland, Oregon Portland, Oregon, United States
The Position ***This recruitment is now closing on May 30, 2022.*** About the work of this position: The City of Portland Bureau of Parks and Recreation (PP&R) is seeking a City Nature East Natural Areas Supervisor to lead a skilled team of natural resource professionals. This position directly supervises staff who maintain more than 45 natural areas on the east side of the Willamette River. These sites total more than 2,000 acres throughout North, Northeast, and Southeast Portland. This position is responsible for program management, asset management, and project management in addition to staff supervision. Staff in this work unit conduct ecological planning and restoration, specialized vegetation management, general natural area maintenance, and help facilitate community-based natural area stewardship. City Nature is a city-wide program responsible for maintenance and operation of 180 miles of soft surface trails, and more than 8,000 acres of nature parks and natural areas ranging from Forest Park, (over 5,000 acres) to Powell Butte Nature Park (more than 600 acres) in outer SE Portland. The Natural Areas program stewards and restores these lands based on adaptive ecological principles; develops community partnerships; promotes community stewardship of natural areas; and tends these lands with natural resource needs, equity ,biodiversity, climate resilience, and safe, sustainable access to nature at the forefront. The City Nature East Supervisor provides regular coaching, technical guidance, performance reviews and overall support to assure that Eastside natural areas and nature parks are ecologically healthy as well as safe, clean, and welcoming for all members of the public to enjoy. As the City Nature East Supervisor, you will: Plan, supervise, support, and direct the work of a skilled team of 3 Natural Resource Ecologists, 5 Botanic Technicians, and 1-3 to Part-time Seasonal Maintenance Workers Apply the Parks Equity Lens and other Bureau tools and resources to advance racial equity in the unit, the division, and the Bureau Recruit, hire, train, and coach/mentor employees who reflect the diverse communities in Portland Provide leadership to create a safe, sustainable, high-performance and comfortable work environment for staff, which supports the missions of the City, the Bureau, and the Land Stewardship division. Provide day-to-day support, advocacy, and coordination for staff, working to elevate and amplify their needs and concerns and provide needed resources, training, and information Answer questions and concerns from the public providing strong customer service and a solutions-oriented approach Develop and nurture partnerships with community organizations to increase and maintain safe, welcoming, and equitable access to nature for Tribal Peoples, communities of color , LGBTQIA+, immigrant/refugee, and other under-served communities. Collaborate and coordinate closely with other Parks Bureau units/divisions, City Bureaus, community organizations, and public agencies on complex natural area projects and challenges Support natural areas restoration, enhancement, and stewardship principles and best management practices, including reviewing and commenting on natural area restoration and mitigation plans Support actions to address ecological impacts of illegal dumping and inappropriate use of natural areas as living spaces Assure the work unit's goals are being met in accordance with City Charter, labor contracts, City code, and human resource policies Qualified candidates commonly have backgrounds in natural resource management, parks management, ecology, community-based conservation, environmental science, nonprofit management, or other related fields; and experience directly leading staff and managing multifaceted programs. Portland Parks & Recreation is working to build an anti-racist workplace and we are looking for candidates ready to engage in that hard and transformative work. As a p erson, you are: Inclusive: you value diversity, equity and inclusion (DEI), and use DEI concepts and principles to guide and inform all aspects of your work. Collaborative: A passionate professional who values partnership and develops and supports productive relationships to get things done. Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions. An Equitable Leader: Experience leading and mentoring people and creating and maintaining an inclusive, respectful and culturally responsive workplace. Emotionally Intelligent: Motivated, , team-oriented, and empathetic. Adaptable: Flexibility in the face of changing circumstances, sees opportunity above obstacles, prepared and proactive. Although not required, you may have: one or more of these desirable skills/degrees/experience. Bachelor's Degree or higher in natural resources, ecology, environmental science, or similar Experience and/or licensure as a certified Pesticide Applicator, and/or experience supervising certified applicators on vegetation management work Demonstrated experience applying Indigenous Traditional Ecological Knowledge (ITEK) to the stewardship of natural areas, tribal lands and/or public lands Four years of experience performing work similar to that of direct reports (natural resource/ecological planning and/or field based natural resource technician work.) Bilingual skills in English and Spanish, Russian, Vietnamese, or another language Experience applying and/or using various software and app programs for land management, such as the ArcGIS suite of Collector, Maps, and Survey 123, etc. About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in all people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . COVID-19 Vaccine Requirement As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception , for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered. Work Location Currently, many positions with the City of Portland are being performed remotely due to COVID. In the future, current positions classified as "full-time remote" will: 1) become a remote/onsite mix or 2) revert to full-time at a city work location. The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details. To Qualify Applicants must provide details in their supplemental question responses and resume that demonstrate how their education, training and/or worked/lived experience, meets each of the following minimum qualifications: Experience leading and supervising a multicultural workforce , promoting an equitable workplace environment such as training, scheduling, coaching, and performance evaluation. Experience utilizing the fundamentals and methods of planning, organizing, and allocating work to staff. Knowledge of land stewardship , vegetation management, trail and access issues, interpretive signage and/or natural resource management. Experience communicating effectively , both verbally and in writing . Experience establishing and maintaining effective working relationships with internal and external stakeholders such as management, staff, multicultural community organizations, other city bureaus and all those encountered in the course of work Knowledge and experience in program administration , the application of equity and fiscal responsibility in resource allocation, and the development, management, and monitoring of budgets. A p plicants must also possess: Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire. A valid state driver's license and an acceptable driving record at the time of appointment. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule Updated: Job Posting closes: 5/30/2022 Information Session: 5/4/2022 @ 12:30 PM PST (See details under "Additional Information" below) Applications Reviewed: 5/2/22- 6/1/22 Eligible List / Notices Generated: week of 6/6/22 1st Round of Interviews: Early June 2nd Round of Interviews (if needed): Mid-Late June Job Offer: Late June *Timeline is approximate and subject to change. Applicant Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/events Contact Information Tamara Larison, Senior Recruiter Bureau of Human Resources Tamara.Larison@portlandoregon.gov (503) 823-3523 An Equal Opportunity / Affirmative Action Employer OPTIONAL INFORMATION SESSION To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below: Wednesday, May 4 , 2022 12:30 PM Pacific Time (US and Canada) View the recording of the information session, click here .Closing Date/Time: 5/30/2022 11:59 PM Pacific
May 19, 2022
Full Time
The Position ***This recruitment is now closing on May 30, 2022.*** About the work of this position: The City of Portland Bureau of Parks and Recreation (PP&R) is seeking a City Nature East Natural Areas Supervisor to lead a skilled team of natural resource professionals. This position directly supervises staff who maintain more than 45 natural areas on the east side of the Willamette River. These sites total more than 2,000 acres throughout North, Northeast, and Southeast Portland. This position is responsible for program management, asset management, and project management in addition to staff supervision. Staff in this work unit conduct ecological planning and restoration, specialized vegetation management, general natural area maintenance, and help facilitate community-based natural area stewardship. City Nature is a city-wide program responsible for maintenance and operation of 180 miles of soft surface trails, and more than 8,000 acres of nature parks and natural areas ranging from Forest Park, (over 5,000 acres) to Powell Butte Nature Park (more than 600 acres) in outer SE Portland. The Natural Areas program stewards and restores these lands based on adaptive ecological principles; develops community partnerships; promotes community stewardship of natural areas; and tends these lands with natural resource needs, equity ,biodiversity, climate resilience, and safe, sustainable access to nature at the forefront. The City Nature East Supervisor provides regular coaching, technical guidance, performance reviews and overall support to assure that Eastside natural areas and nature parks are ecologically healthy as well as safe, clean, and welcoming for all members of the public to enjoy. As the City Nature East Supervisor, you will: Plan, supervise, support, and direct the work of a skilled team of 3 Natural Resource Ecologists, 5 Botanic Technicians, and 1-3 to Part-time Seasonal Maintenance Workers Apply the Parks Equity Lens and other Bureau tools and resources to advance racial equity in the unit, the division, and the Bureau Recruit, hire, train, and coach/mentor employees who reflect the diverse communities in Portland Provide leadership to create a safe, sustainable, high-performance and comfortable work environment for staff, which supports the missions of the City, the Bureau, and the Land Stewardship division. Provide day-to-day support, advocacy, and coordination for staff, working to elevate and amplify their needs and concerns and provide needed resources, training, and information Answer questions and concerns from the public providing strong customer service and a solutions-oriented approach Develop and nurture partnerships with community organizations to increase and maintain safe, welcoming, and equitable access to nature for Tribal Peoples, communities of color , LGBTQIA+, immigrant/refugee, and other under-served communities. Collaborate and coordinate closely with other Parks Bureau units/divisions, City Bureaus, community organizations, and public agencies on complex natural area projects and challenges Support natural areas restoration, enhancement, and stewardship principles and best management practices, including reviewing and commenting on natural area restoration and mitigation plans Support actions to address ecological impacts of illegal dumping and inappropriate use of natural areas as living spaces Assure the work unit's goals are being met in accordance with City Charter, labor contracts, City code, and human resource policies Qualified candidates commonly have backgrounds in natural resource management, parks management, ecology, community-based conservation, environmental science, nonprofit management, or other related fields; and experience directly leading staff and managing multifaceted programs. Portland Parks & Recreation is working to build an anti-racist workplace and we are looking for candidates ready to engage in that hard and transformative work. As a p erson, you are: Inclusive: you value diversity, equity and inclusion (DEI), and use DEI concepts and principles to guide and inform all aspects of your work. Collaborative: A passionate professional who values partnership and develops and supports productive relationships to get things done. Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions. An Equitable Leader: Experience leading and mentoring people and creating and maintaining an inclusive, respectful and culturally responsive workplace. Emotionally Intelligent: Motivated, , team-oriented, and empathetic. Adaptable: Flexibility in the face of changing circumstances, sees opportunity above obstacles, prepared and proactive. Although not required, you may have: one or more of these desirable skills/degrees/experience. Bachelor's Degree or higher in natural resources, ecology, environmental science, or similar Experience and/or licensure as a certified Pesticide Applicator, and/or experience supervising certified applicators on vegetation management work Demonstrated experience applying Indigenous Traditional Ecological Knowledge (ITEK) to the stewardship of natural areas, tribal lands and/or public lands Four years of experience performing work similar to that of direct reports (natural resource/ecological planning and/or field based natural resource technician work.) Bilingual skills in English and Spanish, Russian, Vietnamese, or another language Experience applying and/or using various software and app programs for land management, such as the ArcGIS suite of Collector, Maps, and Survey 123, etc. About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in all people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . COVID-19 Vaccine Requirement As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception , for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered. Work Location Currently, many positions with the City of Portland are being performed remotely due to COVID. In the future, current positions classified as "full-time remote" will: 1) become a remote/onsite mix or 2) revert to full-time at a city work location. The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details. To Qualify Applicants must provide details in their supplemental question responses and resume that demonstrate how their education, training and/or worked/lived experience, meets each of the following minimum qualifications: Experience leading and supervising a multicultural workforce , promoting an equitable workplace environment such as training, scheduling, coaching, and performance evaluation. Experience utilizing the fundamentals and methods of planning, organizing, and allocating work to staff. Knowledge of land stewardship , vegetation management, trail and access issues, interpretive signage and/or natural resource management. Experience communicating effectively , both verbally and in writing . Experience establishing and maintaining effective working relationships with internal and external stakeholders such as management, staff, multicultural community organizations, other city bureaus and all those encountered in the course of work Knowledge and experience in program administration , the application of equity and fiscal responsibility in resource allocation, and the development, management, and monitoring of budgets. A p plicants must also possess: Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire. A valid state driver's license and an acceptable driving record at the time of appointment. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule Updated: Job Posting closes: 5/30/2022 Information Session: 5/4/2022 @ 12:30 PM PST (See details under "Additional Information" below) Applications Reviewed: 5/2/22- 6/1/22 Eligible List / Notices Generated: week of 6/6/22 1st Round of Interviews: Early June 2nd Round of Interviews (if needed): Mid-Late June Job Offer: Late June *Timeline is approximate and subject to change. Applicant Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/events Contact Information Tamara Larison, Senior Recruiter Bureau of Human Resources Tamara.Larison@portlandoregon.gov (503) 823-3523 An Equal Opportunity / Affirmative Action Employer OPTIONAL INFORMATION SESSION To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below: Wednesday, May 4 , 2022 12:30 PM Pacific Time (US and Canada) View the recording of the information session, click here .Closing Date/Time: 5/30/2022 11:59 PM Pacific
City of Roseville
Police Records Clerk II (20246128)
City of Roseville, CA Roseville, CA
Location 1051 Junction Blvd. Roseville, 95678 Description POLICE RECORDS CLERK II SALARY: $3,714 to $5,226 monthly (26 pay periods annually) FINAL FILING DATE: This position is open until filled. IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the position of Police Records Clerk II in the Police Department. The current opening is a Regular, Full-time position but the list may be utilized to fill future regular, limited term or temporary vacancies in the City for the duration of the list. The normal work schedule is 4 days per week, 10 hours per day, and may include working weekends. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. The City of Roseville (COR) incorporates the following Core Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform responsible administrative duties in support of Police Department activities including data entry, processing and releasing records, and receiving and responding to questions from the public and outside agencies; to review requests for reports and make determination regarding the release of information; and to perform other clerical duties in support of operations. DISTINGUISHING CHARACTERISTICS This is the journey level class in the Police Records Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Police Records Supervisor. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Perform a variety of responsible duties related to the processing of police reports including receiving, reviewing, logging, copying, distributing and filing police reports; make corrections. Process sex, drug and arson registrants; interview registrants to collect required information; create and maintain files and databases. Process and track District Attorney Further Investigation Requests in order to ensure timely submission to the District Attorney's Office for case review purposes. Receive, track, and serve as liaison between the department and outside agencies regarding subpoenas for department personnel. Query and print criminal histories and driver's license records; complete Department of Justice disposition forms necessary for submission to the District Attorney's Office. Review records for compliance with the records retention policy; purge and prepare documents for destruction as required. Provide customer support via the telephone and at the front counter; receive and respond to requests for information from City departments, outside agencies, and members of the public within required timeframes; receive and process requests for reports, determining information to be released in compliance with the Public Records Act and required timeframes. Receive and process requests for local background checks. Perform data entry duties, including but not limited to, CLETS/NCIC data, confidential arrests, property crimes, assaults, found/lost property, traffic accident reports, field investigation contacts, park exclusions, promise to appear notices, alert requests, and citations. Compile and organize Uniform Crime reports; create and maintain administration security login accounts. Receive, review, research and respond to the Department of Justice regarding CLETS/NCIC validations. Receive, review, research and respond to routine parking citation complaints; make determination regarding dismissal or fine reduction, within granted authority. Implement both internal and external audit findings, as directed. Perform all duties related to managing the False Alarm Program including running reports, processing citations, and acting as a liaison to the vendor. Process payment requests and calculate billable hours for officer off duty contract work; collect and process revenue generated by department; research and resolve discrepancies; prepare deposit. Perform a variety of general administrative tasks such as receiving and processing incoming mail, inputting payroll, and ordering office supplies. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of : Principles and procedures of record keeping and reporting. Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation. Local and State laws governing the release and distribution of law enforcement records. Proper use of various law enforcement databases and software. Ability to : Learn, interpret, apply and explain basic Police Department policies and procedures related to the maintenance and release of reports. Intermittently review documents related to department operations; observe, identify and problem solve procedural issues. On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 25 pounds or less. Maintain the confidentiality of records. Receive, research and resolve questions from the public, outside agencies and other City departments. Analyze situations carefully and adopt effective courses of action. Conduct research. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Independently receive, review and process police reports, records and related documents, ensuring compliance with the Public Records Act. Read, interpret and apply laws, rules and directions. Use independent judgment and personal initiative. Know, understand, interpret and explain department and program policies and procedures. Effectively resolve the more difficult customer service issues. EXPERIENCE AND TRAINING Experience : Two years of responsible experience performing duties similar to that of a Police Records Clerk I with the City of Roseville (performing responsible administrative duties in support of Police Department activities including data entry, processing and releasing records; receiving and responding to questions from the public and outside agencies; review requests for reports and make determination regarding the release of information). Training : Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate : Possession of a valid California driver's license by date of appointment. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-9, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of workplace experience do you have performing responsible administrative duties in support of Police Department activities? These activities include data entry, processing and releasing records, receiving and responding to questions from the public and outside agencies, and reviewing requests for reports and making determination regarding the release of information. Less than 2 years 2-4 Years 4-6 Years 6+ Years Please rate your skill and proficiency with Microsoft Office Word. None Basic (ability to perform daily/standard word processing tasks) Intermediate (ability to create, use and manage a variety of templates, complex tables and data) Advanced (ability to create large, complex formal documents that include table of contents, footnotes, endnotes, bookmarks, and/or other special elements) List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Word experience listed above. Please rate your skill and proficiency with Microsoft Office Excel. None Basic (ability to enter and correct data, modify a workbook, format a worksheet, and print) Intermediate (ability to work with multiple worksheets, develop and edit functions to calculate values, filter and manipulate data) Advanced (ability to automate some operations, manage macro commands, work with pivot tables, and create MS Excel applications) List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Excel experience listed above. Please rate your skill and proficiency with Adobe Acrobat Pro. None Basic (ability to open and browse a PDF; create and save a PDF from an existing document) Intermediate (ability to combine multiple PDF documents, perform a search in PDF document, manipulate PDF document pages, edit content in a PDF document and convert PDF files) Advanced (ability to create PDFs from a technical document; create interactive PDF forms such as adding buttons and links; enhance PDF documents such as automate repetitive tasks) List the names of the employer(s) and the dates of employment with these employers where you obtained your Adobe Acrobat Pro experience listed above. Describe any experience and training in the interpretation and application of laws, ordinances or government codes and please list the name of the employers where you obtained the experience. SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in the Roseville Police Association (RPA). Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
May 19, 2022
Full Time
Location 1051 Junction Blvd. Roseville, 95678 Description POLICE RECORDS CLERK II SALARY: $3,714 to $5,226 monthly (26 pay periods annually) FINAL FILING DATE: This position is open until filled. IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the position of Police Records Clerk II in the Police Department. The current opening is a Regular, Full-time position but the list may be utilized to fill future regular, limited term or temporary vacancies in the City for the duration of the list. The normal work schedule is 4 days per week, 10 hours per day, and may include working weekends. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. The City of Roseville (COR) incorporates the following Core Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform responsible administrative duties in support of Police Department activities including data entry, processing and releasing records, and receiving and responding to questions from the public and outside agencies; to review requests for reports and make determination regarding the release of information; and to perform other clerical duties in support of operations. DISTINGUISHING CHARACTERISTICS This is the journey level class in the Police Records Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Police Records Supervisor. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Perform a variety of responsible duties related to the processing of police reports including receiving, reviewing, logging, copying, distributing and filing police reports; make corrections. Process sex, drug and arson registrants; interview registrants to collect required information; create and maintain files and databases. Process and track District Attorney Further Investigation Requests in order to ensure timely submission to the District Attorney's Office for case review purposes. Receive, track, and serve as liaison between the department and outside agencies regarding subpoenas for department personnel. Query and print criminal histories and driver's license records; complete Department of Justice disposition forms necessary for submission to the District Attorney's Office. Review records for compliance with the records retention policy; purge and prepare documents for destruction as required. Provide customer support via the telephone and at the front counter; receive and respond to requests for information from City departments, outside agencies, and members of the public within required timeframes; receive and process requests for reports, determining information to be released in compliance with the Public Records Act and required timeframes. Receive and process requests for local background checks. Perform data entry duties, including but not limited to, CLETS/NCIC data, confidential arrests, property crimes, assaults, found/lost property, traffic accident reports, field investigation contacts, park exclusions, promise to appear notices, alert requests, and citations. Compile and organize Uniform Crime reports; create and maintain administration security login accounts. Receive, review, research and respond to the Department of Justice regarding CLETS/NCIC validations. Receive, review, research and respond to routine parking citation complaints; make determination regarding dismissal or fine reduction, within granted authority. Implement both internal and external audit findings, as directed. Perform all duties related to managing the False Alarm Program including running reports, processing citations, and acting as a liaison to the vendor. Process payment requests and calculate billable hours for officer off duty contract work; collect and process revenue generated by department; research and resolve discrepancies; prepare deposit. Perform a variety of general administrative tasks such as receiving and processing incoming mail, inputting payroll, and ordering office supplies. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of : Principles and procedures of record keeping and reporting. Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation. Local and State laws governing the release and distribution of law enforcement records. Proper use of various law enforcement databases and software. Ability to : Learn, interpret, apply and explain basic Police Department policies and procedures related to the maintenance and release of reports. Intermittently review documents related to department operations; observe, identify and problem solve procedural issues. On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 25 pounds or less. Maintain the confidentiality of records. Receive, research and resolve questions from the public, outside agencies and other City departments. Analyze situations carefully and adopt effective courses of action. Conduct research. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Independently receive, review and process police reports, records and related documents, ensuring compliance with the Public Records Act. Read, interpret and apply laws, rules and directions. Use independent judgment and personal initiative. Know, understand, interpret and explain department and program policies and procedures. Effectively resolve the more difficult customer service issues. EXPERIENCE AND TRAINING Experience : Two years of responsible experience performing duties similar to that of a Police Records Clerk I with the City of Roseville (performing responsible administrative duties in support of Police Department activities including data entry, processing and releasing records; receiving and responding to questions from the public and outside agencies; review requests for reports and make determination regarding the release of information). Training : Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate : Possession of a valid California driver's license by date of appointment. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-9, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of workplace experience do you have performing responsible administrative duties in support of Police Department activities? These activities include data entry, processing and releasing records, receiving and responding to questions from the public and outside agencies, and reviewing requests for reports and making determination regarding the release of information. Less than 2 years 2-4 Years 4-6 Years 6+ Years Please rate your skill and proficiency with Microsoft Office Word. None Basic (ability to perform daily/standard word processing tasks) Intermediate (ability to create, use and manage a variety of templates, complex tables and data) Advanced (ability to create large, complex formal documents that include table of contents, footnotes, endnotes, bookmarks, and/or other special elements) List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Word experience listed above. Please rate your skill and proficiency with Microsoft Office Excel. None Basic (ability to enter and correct data, modify a workbook, format a worksheet, and print) Intermediate (ability to work with multiple worksheets, develop and edit functions to calculate values, filter and manipulate data) Advanced (ability to automate some operations, manage macro commands, work with pivot tables, and create MS Excel applications) List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Excel experience listed above. Please rate your skill and proficiency with Adobe Acrobat Pro. None Basic (ability to open and browse a PDF; create and save a PDF from an existing document) Intermediate (ability to combine multiple PDF documents, perform a search in PDF document, manipulate PDF document pages, edit content in a PDF document and convert PDF files) Advanced (ability to create PDFs from a technical document; create interactive PDF forms such as adding buttons and links; enhance PDF documents such as automate repetitive tasks) List the names of the employer(s) and the dates of employment with these employers where you obtained your Adobe Acrobat Pro experience listed above. Describe any experience and training in the interpretation and application of laws, ordinances or government codes and please list the name of the employers where you obtained the experience. SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in the Roseville Police Association (RPA). Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
County of San Benito
Bilingual Office Assistant I
SAN BENITO COUNTY, CA Hollister, CA, USA
THIS IS A BILINGUAL ONLY RECRUITMENT: ENGLISH/SPANISH THIS POSTING IS FOR THE BEHAVIORAL HEALTH DEPARTMENT Under supervision, to learn, assist with, and perform a variety of office, administrative, and general support work for an assigned County department or work unit; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to learn to operate and use computers and office equipment; and to do related work as required. DISTINGUISHING CHARACTERISTICS This is the entry, training, and first working level in the Office Assistant class series. Incumbents learn, assist with, and perform a variety of office, administrative, and general support work. This class is distinguished from Office Assistant II in that incumbents perform a lesser scope of assignments under closer supervision. When an incumbent has demonstrated sound work habits and sufficient skills, they may be promoted to the next higher level of Office Assistant II. REPORTS TO A variety of County supervisory or management positions, depending upon the department or program area where assigned. CLASSIFICATIONS SUPERVISED This is not a supervisory class. Examples of Duties / Knowledge & Skills EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (The following is used as a partial description and is not restrictive as to duties required.) Performs a variety of office, administrative, and general support assignments Gathers, assembles, organizes, and tabulates data and information Serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff; receives, sorts, and distributes mail Maintains and updates records and information retrieval systems records and logs invoices, claims, and other documents Types/word processes and proofreads a variety of documents and material May work on special reports, projects, and publications May assist with maintaining family support and/or public assistance records May update and maintain computerized records and generate reports May use spreadsheets and other special computer software Operates office equipment. Minimum qualifications & Requirements Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Some training in office skills is desirable. Supplemental information Correct English usage, spelling, grammar, and punctuation. Basic mathematics. Learn and perform a variety of administrative, office, and general support work with minimal guidance and supervision. Read, interpret, and apply policies, procedures, and regulations. Follow oral and written directions. Type or use word processing software at an acceptable speed to meet production requirements. Gather and organize data and information. Maintain and update records and reports. Learn to operate a computer and use department software in the performance of assigned work. Operate and use office equipment. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Additionaly, employees can enroll into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Health, Dental and Vision Insurance Retirement Formula Local MISC 2% @ 62 for New PERS Members Social Security (non-safety) Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Tuition Reimbursement 01 Per the State Public Health Officer Order of February, 2022 from the California Department of Public Health, all employees in the Behavioral Health Department must be fully-vaccinated and have the Booster against COVID-19 or submit a medical or religious exemption form. Any job offer made to candidates for the Behavioral Health Department are contingent upon showing proof of being fully-vaccinated on their first day of work or submitting an exemption form for medical or religious reasons. For more information and to view the complete San Benito County COVID-19 Policy, you may visit our COVID-19 Employee Information page at: https://www.cosb.us/departments/county-administrative-office/human-resources/covid-19-employee-information-updates I acknowledge that I have read and understand the above statement. Yes 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Are you proficient in the Spanish language? Yes No 04 How much experience do you have in administrative, office and general support work? Less than one year 1 to 2 years 2 to 3 years 3 to 4 years 4 or more years 05 Describe your level of proficiency with MS Outlook, Excel and Word. Advanced Intermediate Beginner N/A 06 How much experience do you have with file maintenance and record-keeping? A great deal of experience Some experience Very little experience No experience 07 How much of your experience consists of public contact and in-person customer service? A great deal Some Very little None Required Question Closing Date/Time: 6/1/2022 5:00 PM Pacific
May 19, 2022
Full Time
THIS IS A BILINGUAL ONLY RECRUITMENT: ENGLISH/SPANISH THIS POSTING IS FOR THE BEHAVIORAL HEALTH DEPARTMENT Under supervision, to learn, assist with, and perform a variety of office, administrative, and general support work for an assigned County department or work unit; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to learn to operate and use computers and office equipment; and to do related work as required. DISTINGUISHING CHARACTERISTICS This is the entry, training, and first working level in the Office Assistant class series. Incumbents learn, assist with, and perform a variety of office, administrative, and general support work. This class is distinguished from Office Assistant II in that incumbents perform a lesser scope of assignments under closer supervision. When an incumbent has demonstrated sound work habits and sufficient skills, they may be promoted to the next higher level of Office Assistant II. REPORTS TO A variety of County supervisory or management positions, depending upon the department or program area where assigned. CLASSIFICATIONS SUPERVISED This is not a supervisory class. Examples of Duties / Knowledge & Skills EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (The following is used as a partial description and is not restrictive as to duties required.) Performs a variety of office, administrative, and general support assignments Gathers, assembles, organizes, and tabulates data and information Serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff; receives, sorts, and distributes mail Maintains and updates records and information retrieval systems records and logs invoices, claims, and other documents Types/word processes and proofreads a variety of documents and material May work on special reports, projects, and publications May assist with maintaining family support and/or public assistance records May update and maintain computerized records and generate reports May use spreadsheets and other special computer software Operates office equipment. Minimum qualifications & Requirements Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Some training in office skills is desirable. Supplemental information Correct English usage, spelling, grammar, and punctuation. Basic mathematics. Learn and perform a variety of administrative, office, and general support work with minimal guidance and supervision. Read, interpret, and apply policies, procedures, and regulations. Follow oral and written directions. Type or use word processing software at an acceptable speed to meet production requirements. Gather and organize data and information. Maintain and update records and reports. Learn to operate a computer and use department software in the performance of assigned work. Operate and use office equipment. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Additionaly, employees can enroll into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Health, Dental and Vision Insurance Retirement Formula Local MISC 2% @ 62 for New PERS Members Social Security (non-safety) Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Tuition Reimbursement 01 Per the State Public Health Officer Order of February, 2022 from the California Department of Public Health, all employees in the Behavioral Health Department must be fully-vaccinated and have the Booster against COVID-19 or submit a medical or religious exemption form. Any job offer made to candidates for the Behavioral Health Department are contingent upon showing proof of being fully-vaccinated on their first day of work or submitting an exemption form for medical or religious reasons. For more information and to view the complete San Benito County COVID-19 Policy, you may visit our COVID-19 Employee Information page at: https://www.cosb.us/departments/county-administrative-office/human-resources/covid-19-employee-information-updates I acknowledge that I have read and understand the above statement. Yes 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Are you proficient in the Spanish language? Yes No 04 How much experience do you have in administrative, office and general support work? Less than one year 1 to 2 years 2 to 3 years 3 to 4 years 4 or more years 05 Describe your level of proficiency with MS Outlook, Excel and Word. Advanced Intermediate Beginner N/A 06 How much experience do you have with file maintenance and record-keeping? A great deal of experience Some experience Very little experience No experience 07 How much of your experience consists of public contact and in-person customer service? A great deal Some Very little None Required Question Closing Date/Time: 6/1/2022 5:00 PM Pacific
City of Austin
Administrative Assistant
City of Austin, TX Austin, TX, United States
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications. Licenses and Certifications Required: None. Notes to Applicants Position Overview: This position is responsible for answering phones and scheduling appointments for all APH WIC clinics. The ideal candidate will exemplify strong customer service skills while responding to a high volume of incoming calls and work efficiently to assist each client in a timely manner. This position requires the ability to enter data into various software application systems in accordance with policies and procedures. In addition, this position will explain and ensure WIC clients and applicants understand all WIC eligibility requirements, what they need to bring for their appointment, and what to expect at appointments. Travel: Ability to travel to more than one work location. If you are selected for this position and meet the Driver Safety Standards in the City of Austin. City of Austin's Driver Record Evaluation ( DRE ) requisite . Immunization Requirement: Due to high-risk areas, Austin Public Health employees must comply with the department's immunization policy. Regarding your application: Incomplete applications will not be considered. Qualifying education experience, knowledge, skills, and abilities must be clearly stated on your application. Resumes are welcome, but we do not use any information provided on your resume to qualify and refer you to the hiring department. Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. Additional Information: When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. If you are selected to interview: Military/Veterans must p r ovide a copy of their DD214 at the time of the initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Pay Range $16.47 - $19.36 per hour Hours Monday - Thursday 7:30 a.m.-4:30pm Friday 7:30 am - 1:30 pm May be required to work outside of business hours and weekends to meet business needs Job Close Date 05/25/2022 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Grant Funded Category Clerical Location Bergstrom Tech, 6800 Burleson Rd, Various other sites Preferred Qualifications Preferred Experience: Demonstrated (employment or volunteer) experience in a position that required providing customer service, over the phone or in-person. Demonstrated (employment or volunteer) experience working in a high volume Call Center. Bilingual-Fluent in English and Spanish. Ability to work hours outside 8 am-5 pm and some weekends. Demonstrated experience communicating effectively with a culturally diverse population. Demonstrated experience (employment or volunteer) using Microsoft Office to include Outlook. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Greets visitors, handles their inquiries, and directs them to the appropriate person. Answers multi-line telephones, or two-way radios and directs calls or takes messages. Maintains office supply inventories by placing orders. Schedules and coordinates meetings. Distributes, disperses, and reconciles petty cash requests. Types letters, memos, forms and other correspondence. Picks up, sorts and delivers mail to appropriate person. Files and retrieves documents, records and reports. Maintains records, enters data and retrieves data as needed. Analyzes and interprets data and prepares reports. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques and methods. Knowledge of city practices, policy and procedures. Skill in oral and written communications. Skill in using computers and related software. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications. Do you meet these minimum qualifications? Yes No * If identified as the top candidate; do you agree to a Criminal Background Investigation? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Employment positions within the WIC unit are considered working in "High Risk Areas" and require proof of immunization and annual TB skin testing or other screening for tuberculosis; do you agree to receive all immunizations and testing necessary to be in compliance with this requirement? (Open Ended Question) * Do you have previous experience working with the WIC Program? Yes No * Please describe your experience in a call center or in a high-volume receptionist position and indicate the employer(s) in your work history where you gained this experience. (Open Ended Question) * Select the statement that best describes your English/Spanish bilingual skills. Speak, read, and write in both languages fluently. Speak English and Spanish fluently. Speak some Spanish. Fluent in English only. * Which of the following best describes your proficiency with Microsoft Office 2010, specifically Word, Excel and Outlook? None Basic-create/edit simple documents, spreadsheets, & emails Intermediate-create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and Advanced-create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, * Exceptional communication skills (verbal and written) and customer service are essential in this position. Briefly describe your customer service experience, include steps that you may take to resolve customer complaints. (Open Ended Question) * An important service the WIC Program provides is promoting and supporting breastfeeding. How do you promote and support breastfeeding with your friends and family? (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No * If you answered yes to the question above, please describe your experience. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents Cover Letter Resume
May 19, 2022
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications. Licenses and Certifications Required: None. Notes to Applicants Position Overview: This position is responsible for answering phones and scheduling appointments for all APH WIC clinics. The ideal candidate will exemplify strong customer service skills while responding to a high volume of incoming calls and work efficiently to assist each client in a timely manner. This position requires the ability to enter data into various software application systems in accordance with policies and procedures. In addition, this position will explain and ensure WIC clients and applicants understand all WIC eligibility requirements, what they need to bring for their appointment, and what to expect at appointments. Travel: Ability to travel to more than one work location. If you are selected for this position and meet the Driver Safety Standards in the City of Austin. City of Austin's Driver Record Evaluation ( DRE ) requisite . Immunization Requirement: Due to high-risk areas, Austin Public Health employees must comply with the department's immunization policy. Regarding your application: Incomplete applications will not be considered. Qualifying education experience, knowledge, skills, and abilities must be clearly stated on your application. Resumes are welcome, but we do not use any information provided on your resume to qualify and refer you to the hiring department. Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. Additional Information: When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. If you are selected to interview: Military/Veterans must p r ovide a copy of their DD214 at the time of the initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Pay Range $16.47 - $19.36 per hour Hours Monday - Thursday 7:30 a.m.-4:30pm Friday 7:30 am - 1:30 pm May be required to work outside of business hours and weekends to meet business needs Job Close Date 05/25/2022 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Grant Funded Category Clerical Location Bergstrom Tech, 6800 Burleson Rd, Various other sites Preferred Qualifications Preferred Experience: Demonstrated (employment or volunteer) experience in a position that required providing customer service, over the phone or in-person. Demonstrated (employment or volunteer) experience working in a high volume Call Center. Bilingual-Fluent in English and Spanish. Ability to work hours outside 8 am-5 pm and some weekends. Demonstrated experience communicating effectively with a culturally diverse population. Demonstrated experience (employment or volunteer) using Microsoft Office to include Outlook. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Greets visitors, handles their inquiries, and directs them to the appropriate person. Answers multi-line telephones, or two-way radios and directs calls or takes messages. Maintains office supply inventories by placing orders. Schedules and coordinates meetings. Distributes, disperses, and reconciles petty cash requests. Types letters, memos, forms and other correspondence. Picks up, sorts and delivers mail to appropriate person. Files and retrieves documents, records and reports. Maintains records, enters data and retrieves data as needed. Analyzes and interprets data and prepares reports. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques and methods. Knowledge of city practices, policy and procedures. Skill in oral and written communications. Skill in using computers and related software. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications. Do you meet these minimum qualifications? Yes No * If identified as the top candidate; do you agree to a Criminal Background Investigation? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Employment positions within the WIC unit are considered working in "High Risk Areas" and require proof of immunization and annual TB skin testing or other screening for tuberculosis; do you agree to receive all immunizations and testing necessary to be in compliance with this requirement? (Open Ended Question) * Do you have previous experience working with the WIC Program? Yes No * Please describe your experience in a call center or in a high-volume receptionist position and indicate the employer(s) in your work history where you gained this experience. (Open Ended Question) * Select the statement that best describes your English/Spanish bilingual skills. Speak, read, and write in both languages fluently. Speak English and Spanish fluently. Speak some Spanish. Fluent in English only. * Which of the following best describes your proficiency with Microsoft Office 2010, specifically Word, Excel and Outlook? None Basic-create/edit simple documents, spreadsheets, & emails Intermediate-create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and Advanced-create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, * Exceptional communication skills (verbal and written) and customer service are essential in this position. Briefly describe your customer service experience, include steps that you may take to resolve customer complaints. (Open Ended Question) * An important service the WIC Program provides is promoting and supporting breastfeeding. How do you promote and support breastfeeding with your friends and family? (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No * If you answered yes to the question above, please describe your experience. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents Cover Letter Resume
City of Austin
Human Resources Supervisor (Payroll)
City of Austin, TX Austin, TX, United States
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to job, plus five (5) years of related HR experience, including one (1) year of experience which was in a lead or supervisory capacity. Experience may substitute for one (1) year of the required education up to a maximum of four (4) years substitution. Licenses or Certifications: Valid Texas Class C Drivers License. Notes to Applicants The HR Supervisor (Payroll) will be responsible for closing payroll and supervision of the personnel with the Payroll section. This position ensures Fire timekeeping data is correctly entered and coded into BCT , translated to PBER , then entered into Banner for city payroll to keep sworn pay in compliance with FLSA , state regulations, and the collectively bargained agreement. This position will handle advanced payroll functions and oversee day to day operations, ensure accurate compilation and analysis of data, schedule and confirm programs and are appropriately completed during the payroll process, identify errors and recommend corrections, and ensure compliance with payroll guidelines. The ideal candidate is an action-oriented individual with the ability to manage a heavy workload and achieve results independently and collaboratively, and thrive in a fast pace work environment. Driving Requirement: This position requires a Valid Texas Class C Drivers License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Pay Range $33.52 - $43.58 per hour Hours Monday-Friday 8:00 am-5:00 pm Job Close Date 05/25/2022 Type of Posting Reserved for City Employees Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4201 Ed Bluestein Blvd, Austin, Texas 78721 Preferred Qualifications Preferred Experience: Experience with oversight of payroll time collections and reporting for a multi-site group of 1000+ employees. Knowledge of payroll processes including regular payroll, specialty pays, non-traditional work schedules and locations. Extensive experience in timekeeping and/or payroll systems. Experience working in a team environment and showing flexibility with change and system limitations. Experience problem-solving and implementing changes with little oversight. Advanced Excel skills. Experience working in a para-military environment. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Collaborates with and serves as strategic partner to senior leaders and management on HR programmatic analysis, with the achievement of objectives and in resolution of complex HR-related issues providing direct operational oversight, advice, and analytical support within the assigned department. Partners with and supports senior leader(s) to implement enhancements, to improve policies and procedures, and to provide solutions and recommendations for practice and process improvements as well as operational efficiency and service quality. Participates in the preparation and monitoring of budget and contracts/contractors and implementation of the departmental budget; and recommends and justifies capital expenditures. Serves as a subject matter expert providing guidance and monitoring compliance with applicable systems, policies, procedures, strategies, process work flows, and regulations; and monitors compliance with policies, regulations, laws, and program objectives. Serves as a liaison and advisor within their department and between the Human Resources Department and other City departments, agencies, and other external organizations, groups, and representatives. Supervises implementation and administration on assigned project or process; assigns projects, sets schedules, and monitors task completion for timeliness, accuracy, and effectiveness; performs quality checks of program-related data and personnel; prepares and reviews reports to monitor and communicate performance results; and directs HR team in implementation of agreed upon actions until the problem has been resolved. Investigates and responds to complaints from managers and employees, and makes recommendations. Monitors program, departmental, Local, and national trends; identifies training needs and solutions; works cross-departmentally to create best practices; conducts research to support new policy and procedure development; and develops and implements standard operating practice, policy, and procedure, as necessary. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of HR and departmental processes, techniques, and methods. Knowledge of assigned HR functional areas. Knowledge of practices, methods, and industry trends related to coaching, program administration, management, and leadership development. Knowledge of Federal, State, and Local laws and ordinances governing personnel and employment practices. Knowledge of City practices, policies, procedures, statutes, and ordinances. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in handling conflict and uncertain situations. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to maintain up-to-date knowledge/education as it relates to HR, the operations of the City, and/or its departments. Ability to understand key, cross-functional business issues to resolve issues through conflict management and coaching. Ability to analyze HR business needs and develop short- and long-range plans. Ability to work with frequent interruptions and changes in priorities. Ability to train others. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain effective communication and working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this Human Resources Supervisor job are as follows: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to job, plus five (5) years of related HR experience, including one (1) year of experience which was in a lead or supervisory capacity. Experience may substitute for one (1) year of the required education up to a maximum of four (4) years substitution. Do you meet the minimum qualifications for this Human Resources Supervisor job? Yes No * Are you currently an employee of the City of Austin? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No * Do you have experience working in a para-military environment? Yes No * Please elaborate on your knowledge of payroll processes including regular payroll, specialty pays, non-traditional work schedules and work locations for organizations with 1000+ employees. (Open Ended Question) * Describe your experience using timekeeping and payroll HRIS systems? (Open Ended Question) * Indicate your highest skill level in Microsoft Excel. Beginner: skill level includes data entry, basic formatting (page setup, column width, etc.), creating spreadsheets, etc. Intermediate: skill level includes basic calculations, use of functions, complex formatting (cell manipulation, etc.), charts/graphs (static), etc. Advanced: skill level includes pivot tables, V Lookups, formula creation, use of functions for formula creation, etc. Expert: skill level includes macros creation, complex formula creation/manipulation, charts/graphs (dynamic), create database queries, etc. None of the above * Please describe your data analysis experience and problem solving capabilities. (Open Ended Question) * Exceptional communication skills (verbal and written) and customer service are essential in this position. Briefly describe your customer service experience, include steps that you make take to resolve customer complaints. (Open Ended Question) * The City of Austin Driver Eligibility Standards require that External New Hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a Valid Class C Texas Driver's license. Do you have a Valid Class C Texas Driver's license or if selected for this position, do you have the ability to acquire a Valid Class C Texas Driver's license by your hire date? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 19, 2022
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to job, plus five (5) years of related HR experience, including one (1) year of experience which was in a lead or supervisory capacity. Experience may substitute for one (1) year of the required education up to a maximum of four (4) years substitution. Licenses or Certifications: Valid Texas Class C Drivers License. Notes to Applicants The HR Supervisor (Payroll) will be responsible for closing payroll and supervision of the personnel with the Payroll section. This position ensures Fire timekeeping data is correctly entered and coded into BCT , translated to PBER , then entered into Banner for city payroll to keep sworn pay in compliance with FLSA , state regulations, and the collectively bargained agreement. This position will handle advanced payroll functions and oversee day to day operations, ensure accurate compilation and analysis of data, schedule and confirm programs and are appropriately completed during the payroll process, identify errors and recommend corrections, and ensure compliance with payroll guidelines. The ideal candidate is an action-oriented individual with the ability to manage a heavy workload and achieve results independently and collaboratively, and thrive in a fast pace work environment. Driving Requirement: This position requires a Valid Texas Class C Drivers License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Pay Range $33.52 - $43.58 per hour Hours Monday-Friday 8:00 am-5:00 pm Job Close Date 05/25/2022 Type of Posting Reserved for City Employees Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4201 Ed Bluestein Blvd, Austin, Texas 78721 Preferred Qualifications Preferred Experience: Experience with oversight of payroll time collections and reporting for a multi-site group of 1000+ employees. Knowledge of payroll processes including regular payroll, specialty pays, non-traditional work schedules and locations. Extensive experience in timekeeping and/or payroll systems. Experience working in a team environment and showing flexibility with change and system limitations. Experience problem-solving and implementing changes with little oversight. Advanced Excel skills. Experience working in a para-military environment. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Collaborates with and serves as strategic partner to senior leaders and management on HR programmatic analysis, with the achievement of objectives and in resolution of complex HR-related issues providing direct operational oversight, advice, and analytical support within the assigned department. Partners with and supports senior leader(s) to implement enhancements, to improve policies and procedures, and to provide solutions and recommendations for practice and process improvements as well as operational efficiency and service quality. Participates in the preparation and monitoring of budget and contracts/contractors and implementation of the departmental budget; and recommends and justifies capital expenditures. Serves as a subject matter expert providing guidance and monitoring compliance with applicable systems, policies, procedures, strategies, process work flows, and regulations; and monitors compliance with policies, regulations, laws, and program objectives. Serves as a liaison and advisor within their department and between the Human Resources Department and other City departments, agencies, and other external organizations, groups, and representatives. Supervises implementation and administration on assigned project or process; assigns projects, sets schedules, and monitors task completion for timeliness, accuracy, and effectiveness; performs quality checks of program-related data and personnel; prepares and reviews reports to monitor and communicate performance results; and directs HR team in implementation of agreed upon actions until the problem has been resolved. Investigates and responds to complaints from managers and employees, and makes recommendations. Monitors program, departmental, Local, and national trends; identifies training needs and solutions; works cross-departmentally to create best practices; conducts research to support new policy and procedure development; and develops and implements standard operating practice, policy, and procedure, as necessary. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of HR and departmental processes, techniques, and methods. Knowledge of assigned HR functional areas. Knowledge of practices, methods, and industry trends related to coaching, program administration, management, and leadership development. Knowledge of Federal, State, and Local laws and ordinances governing personnel and employment practices. Knowledge of City practices, policies, procedures, statutes, and ordinances. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in handling conflict and uncertain situations. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to maintain up-to-date knowledge/education as it relates to HR, the operations of the City, and/or its departments. Ability to understand key, cross-functional business issues to resolve issues through conflict management and coaching. Ability to analyze HR business needs and develop short- and long-range plans. Ability to work with frequent interruptions and changes in priorities. Ability to train others. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain effective communication and working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this Human Resources Supervisor job are as follows: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to job, plus five (5) years of related HR experience, including one (1) year of experience which was in a lead or supervisory capacity. Experience may substitute for one (1) year of the required education up to a maximum of four (4) years substitution. Do you meet the minimum qualifications for this Human Resources Supervisor job? Yes No * Are you currently an employee of the City of Austin? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No * Do you have experience working in a para-military environment? Yes No * Please elaborate on your knowledge of payroll processes including regular payroll, specialty pays, non-traditional work schedules and work locations for organizations with 1000+ employees. (Open Ended Question) * Describe your experience using timekeeping and payroll HRIS systems? (Open Ended Question) * Indicate your highest skill level in Microsoft Excel. Beginner: skill level includes data entry, basic formatting (page setup, column width, etc.), creating spreadsheets, etc. Intermediate: skill level includes basic calculations, use of functions, complex formatting (cell manipulation, etc.), charts/graphs (static), etc. Advanced: skill level includes pivot tables, V Lookups, formula creation, use of functions for formula creation, etc. Expert: skill level includes macros creation, complex formula creation/manipulation, charts/graphs (dynamic), create database queries, etc. None of the above * Please describe your data analysis experience and problem solving capabilities. (Open Ended Question) * Exceptional communication skills (verbal and written) and customer service are essential in this position. Briefly describe your customer service experience, include steps that you make take to resolve customer complaints. (Open Ended Question) * The City of Austin Driver Eligibility Standards require that External New Hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a Valid Class C Texas Driver's license. Do you have a Valid Class C Texas Driver's license or if selected for this position, do you have the ability to acquire a Valid Class C Texas Driver's license by your hire date? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
City of Austin
Administrative Specialist
City of Austin, TX Austin, TX, United States
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The Administrative Specialist will be the first point of contact for all visitors to the Austin Transportation Department. Duties will include support for the Office of the Director, Support Services, and Engineering and Planning Divisions. The ideal candidate will have excellent attendance records and highly regards punctuality. Other than managing the front desk at this busy location, this position will provide support to members of the public that have questions/concerns regarding roadways, safety, and mobility in the city. The ideal candidate will be highly skilled in reviewing and managing conference room calendars, time-sheet entry, will always be willing to support overflow phone calls and duties from other administrative positions, and will bring excellent judgment, computer, and communication skills. To watch a video on the Austin Transportation Department, click here: https://www.youtube.com/watch?v=n_tdAP-hQi4 Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Applicant: READ THIS STATEMENT Regarding your Application: A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). Resumes will not be used to qualify for the position and will not be used to recommend salary. Assessment: This position may require a skills assessment. Close Job Posting: Department may close the job posting at any time after 7 days. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs. Austin Transportation positions are not at 100% remote operation. Video Conferencing Software Technology: Austin Transportation Department uses the communication platform, Microsoft Teams, to conduct virtual interviews. Pay Range $19.82 - $25.27 per hour Hours Monday through Friday 8:00 a.m. to 5:00 p.m. *Hours may vary depending on departmental needs and initiatives. Job Close Date 06/01/2022 Type of Posting External Department Austin Transportation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 8900 Cameron Road, Austin, Texas 78754 Preferred Qualifications Preferred Experience: Experience working in a high traffic, high volume office with ability to manage multi-line phone and walk in customers simultaneously. Experience with timekeeping duties for payroll processing. Experience with Microsoft Office, Adobe Acrobat, and other Microsoft Windows based software. Experience reviewing and managing calendars, emails, and voicemails. Experience communicating and interacting with a variety of individuals such as executive level personnel, interdepartmental co-workers, outside agencies, and the general public. Experience in coordinating multiple projects, priorities, and meeting deadlines. Experience being first point of contact for division inquiries, management requests, etc. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervision and/or Leadership Exercised : May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Or experience may substitute for education up to a maximum of four (4) years. Do you meet this minimum qualification? Yes No * Briefly describe how you meet the minimum qualifications and educational requirements. (Open Ended Question) * Select the skill level that best describes your computer proficiency. Basic: Create simple documents and retrieve my emails Intermediate: Create/edit documents and spreadsheets to retrieve, edit and reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: Create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; import data from one document to another, etc. No computer skills * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No * If selected for this position, the relevant work history on your application is used to determine your rate of pay. Your submission of a complete application is critical to the pay calculation. Your overall relevant experience from your employment application will be used in this calculation, not the resume or cover letter. Do you understand these statements? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 19, 2022
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The Administrative Specialist will be the first point of contact for all visitors to the Austin Transportation Department. Duties will include support for the Office of the Director, Support Services, and Engineering and Planning Divisions. The ideal candidate will have excellent attendance records and highly regards punctuality. Other than managing the front desk at this busy location, this position will provide support to members of the public that have questions/concerns regarding roadways, safety, and mobility in the city. The ideal candidate will be highly skilled in reviewing and managing conference room calendars, time-sheet entry, will always be willing to support overflow phone calls and duties from other administrative positions, and will bring excellent judgment, computer, and communication skills. To watch a video on the Austin Transportation Department, click here: https://www.youtube.com/watch?v=n_tdAP-hQi4 Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Applicant: READ THIS STATEMENT Regarding your Application: A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). Resumes will not be used to qualify for the position and will not be used to recommend salary. Assessment: This position may require a skills assessment. Close Job Posting: Department may close the job posting at any time after 7 days. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs. Austin Transportation positions are not at 100% remote operation. Video Conferencing Software Technology: Austin Transportation Department uses the communication platform, Microsoft Teams, to conduct virtual interviews. Pay Range $19.82 - $25.27 per hour Hours Monday through Friday 8:00 a.m. to 5:00 p.m. *Hours may vary depending on departmental needs and initiatives. Job Close Date 06/01/2022 Type of Posting External Department Austin Transportation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 8900 Cameron Road, Austin, Texas 78754 Preferred Qualifications Preferred Experience: Experience working in a high traffic, high volume office with ability to manage multi-line phone and walk in customers simultaneously. Experience with timekeeping duties for payroll processing. Experience with Microsoft Office, Adobe Acrobat, and other Microsoft Windows based software. Experience reviewing and managing calendars, emails, and voicemails. Experience communicating and interacting with a variety of individuals such as executive level personnel, interdepartmental co-workers, outside agencies, and the general public. Experience in coordinating multiple projects, priorities, and meeting deadlines. Experience being first point of contact for division inquiries, management requests, etc. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervision and/or Leadership Exercised : May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Or experience may substitute for education up to a maximum of four (4) years. Do you meet this minimum qualification? Yes No * Briefly describe how you meet the minimum qualifications and educational requirements. (Open Ended Question) * Select the skill level that best describes your computer proficiency. Basic: Create simple documents and retrieve my emails Intermediate: Create/edit documents and spreadsheets to retrieve, edit and reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: Create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; import data from one document to another, etc. No computer skills * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No * If selected for this position, the relevant work history on your application is used to determine your rate of pay. Your submission of a complete application is critical to the pay calculation. Your overall relevant experience from your employment application will be used in this calculation, not the resume or cover letter. Do you understand these statements? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Solano County
Office Assistant II (Extra Help Only)
Solano County, CA Fairfield, California, United States
THE POSITION Office Assistant II is the Journey level of the Office Assistant series. Applicants must possess general clerical skills. The incumbent will perform complex and/or routine clerical tasks in support of the department or division to which assigned. Incumbents apply specialized knowledge of departmental, work unit and program procedures, services and methods. The eligible list established from this recruitment will be used to fill extra-help positions only as vacancies occur throughout the County. As an extra help employee, you may not work more than 999 hours in a fiscal year for all CalPERS employers. POSITION REQUIREMENTS Education and/or Experience: High school diploma or GED preferred; supplemented by six (6) months of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities . OTHER REQUIREMENTS: Applicants are required to demonstrate basic word processing skills anda net typing speed of forty (40) words per minute. Demonstration of these skills will be done during an online skillsexam. To view the class specification (job description) for this position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15936 Closing Date/Time: 5/25/2022 5:00:00 PM
May 19, 2022
Full Time
THE POSITION Office Assistant II is the Journey level of the Office Assistant series. Applicants must possess general clerical skills. The incumbent will perform complex and/or routine clerical tasks in support of the department or division to which assigned. Incumbents apply specialized knowledge of departmental, work unit and program procedures, services and methods. The eligible list established from this recruitment will be used to fill extra-help positions only as vacancies occur throughout the County. As an extra help employee, you may not work more than 999 hours in a fiscal year for all CalPERS employers. POSITION REQUIREMENTS Education and/or Experience: High school diploma or GED preferred; supplemented by six (6) months of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities . OTHER REQUIREMENTS: Applicants are required to demonstrate basic word processing skills anda net typing speed of forty (40) words per minute. Demonstration of these skills will be done during an online skillsexam. To view the class specification (job description) for this position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15936 Closing Date/Time: 5/25/2022 5:00:00 PM
Oklahoma State Department of Health
Administrative Assistant II
Oklahoma State Department of Health Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service. OSDH is seeking a full time Administrative Assistant II providing support to Health Resources Development Service. This is a state employee position 34000842. governed by the Civil Service Rules, located in Oklahoma City, Oklahoma. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance, follow this link Plan Year 2022 . The annual salary for this position is up to $41,000.00 based on education and experience. Position Summary: This position provides administrative support for program areas and support functions, serves as an assistant to, or provides administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities Position Responsibilities /Essential Functions • Review, approve or disapprove licensure applications for adult day care, residential care and assisted living centers within 30 days after receipt of application. • Collect and validate psychiatric hospital occupancy data. • Comply and complete various reports (The Notice, Occupancy, OHCA Reports, and weekly Licensure Reports). • Prep, scan, and audit all files (CNs, CWMP, DC, RC, Al/CC, NH, HMO). • Validate work of two AT-3 staff. Other Duties: As assigned; duties, responsibilities, and activities may change at any time with or without notice. Valued Knowledge, Skills and Abilities: • Knowledge of spelling, punctuation, and business English. • Knowledge of business mathematics. • Knowledge of modern office methods and procedures. • Knowledge of the maintenance of complex records. • Knowledge of the major policies and procedures governing assigned programs. • Ability to maintain effective working relationships with others. • Ability to handle confidential work. • Ability to interpret and handle routine matters in accordance with agency policy. • Ability to follow oral and written instructions. Physical Demands and Work Environment: • This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. This position requires travel. Travel Requirements: • None MINIMUM QUALIFICATIONS Bachelor's degree in business administration or relayed field and 3 years of technical clerical office work or an equivalent combination of education and experience. NOTES REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 6/10/2022 11:59:00 PM
May 19, 2022
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service. OSDH is seeking a full time Administrative Assistant II providing support to Health Resources Development Service. This is a state employee position 34000842. governed by the Civil Service Rules, located in Oklahoma City, Oklahoma. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance, follow this link Plan Year 2022 . The annual salary for this position is up to $41,000.00 based on education and experience. Position Summary: This position provides administrative support for program areas and support functions, serves as an assistant to, or provides administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities Position Responsibilities /Essential Functions • Review, approve or disapprove licensure applications for adult day care, residential care and assisted living centers within 30 days after receipt of application. • Collect and validate psychiatric hospital occupancy data. • Comply and complete various reports (The Notice, Occupancy, OHCA Reports, and weekly Licensure Reports). • Prep, scan, and audit all files (CNs, CWMP, DC, RC, Al/CC, NH, HMO). • Validate work of two AT-3 staff. Other Duties: As assigned; duties, responsibilities, and activities may change at any time with or without notice. Valued Knowledge, Skills and Abilities: • Knowledge of spelling, punctuation, and business English. • Knowledge of business mathematics. • Knowledge of modern office methods and procedures. • Knowledge of the maintenance of complex records. • Knowledge of the major policies and procedures governing assigned programs. • Ability to maintain effective working relationships with others. • Ability to handle confidential work. • Ability to interpret and handle routine matters in accordance with agency policy. • Ability to follow oral and written instructions. Physical Demands and Work Environment: • This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. This position requires travel. Travel Requirements: • None MINIMUM QUALIFICATIONS Bachelor's degree in business administration or relayed field and 3 years of technical clerical office work or an equivalent combination of education and experience. NOTES REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 6/10/2022 11:59:00 PM
Cal State University (CSU) San Jose
School of Management Administrative Analyst (512519)
Cal State University (CSU) San Jose 1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Interim Director of Resources and Operations and receiving work lead direction from the Director of School of Management (SOM) in the Lucas College and Graduate School of Business, the School of Management Administrative Analyst independently provides a broad range of administrative, technical and analytical duties of moderate to high complexity. The incumbent is responsible for administrating the paperwork for the School of Management budget, financial, personnel tracking/hiring, academic course scheduling, and special and general activities. This position manages the day-to-day operation of the School of Management, trains, coordinates and oversees the staff and student assistants, as applicable. Additionally, this position provides administrative support to the School Director as requested by the Director. The Lucas College and Graduate School of Business (LCoB) at San Jose State University is the institution of opportunity for Silicon Valley, providing dynamic business education programs and innovative applied research opportunities to people of all aged and background. By supporting a culture of continuous improvement, the Lucas College of Business empowers individuals to transform their lives through the pursuit of relevant professional development. Key Responsibilities Analyze established School of Management processes for continuous improvement to benefit the faculty, staff and students. Coordinate the academic year, summer and winter course schedules in collaboration with the School Director. Maintain, run and create numerous reports. Run SJSU Labor Distribution reports on monthly basis in SJSU@Work. ('Labor Cost Distribution (LCD) Setup Audit' and 'LCD Monthly Paycheck Report'). Run other reports such as Enrollment, WTU tracking, Unaccommodated Demand, Entitlement and Assigned Time, as needed. Respond to inquiries from faculty, staff and students, regarding School of Management procedures, academic schedules, registration and University policies and procedures. Monitor School of Management's funds and reconcile all expenses reported in Finance and Business Services Tools (CFS - Data Warehouse, Common Finance System (CFS) and Financial Transaction Services (FTS) and CSUBuy) utilizing Excel and google sheets. Analyze monthly payroll expenditures utilizing SJSU Labor Distribution reports, process appropriate revisions. Prepare and process all appointment documentation for faculty (via Common Human Resource Services (CHRS)), applying University Personnel-Faculty Services (UP-FS) appointment guidelines. Lead faculty recruitment process for both Tenure-Track and Temporary faculty ensuring that University Personnel/Faculty Services recruitment guidelines are met. Input Key Responsibilities. Supervise the Annual Evaluation process for all temporary faculty, potentially including scheduling and recording the Director's assigned faculty peer evaluations. Knowledge, Skills & Abilities Demonstrated ability to provide high level customer service to students, faculty and staff Ability to learn, interpret, and apply a wide variety of state, federal, CSU, and SJSU policies and procedures related to human resources Working knowledge of accounting structure and expense accounts Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Working knowledge of financial software to extract information and understand interactions between various funds and accounts Ability to monitor computerized accounting records and to research and correct computer data errors Ability to compile, write, and present reports related to school's budgets Proficient in SJSU applications: (e.g. Financial Transaction Services (FTS), Common Finance System (CFS), SJSU@Work, MySJSU, eFaculty or current software applications) Proficient in PC compatible software programs such Zoom, MS Office, OnBase and DocuSign Proficient in SJSU applications: MySJSU or current software application Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work and projects Required Qualifications A Bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Demonstrated proficiency in PC compatible software programs such Zoom, MS Office, OnBase and DocuSign Demonstrated experience in a customer service role Experience working with PeopleSoft, course scheduling, faculty appointments, and other Faculty Services/University Personnel procedures Demonstrated strong customer service orientation, and ability to work well with faculty, staff, students, and external constituents Demonstrated experience in preparing and reconciling budgets and/or financial documents Compensation Classification: Administrative Analyst/Specialist - Nonexempt Anticipated Hiring Range: $4,700/month - $5,000/month CSU Hiring Range: $3,288/month - $6,347/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: March 27, 2022 through April 11, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
May 19, 2022
Full Time
Description: Job Summary Reporting to the Interim Director of Resources and Operations and receiving work lead direction from the Director of School of Management (SOM) in the Lucas College and Graduate School of Business, the School of Management Administrative Analyst independently provides a broad range of administrative, technical and analytical duties of moderate to high complexity. The incumbent is responsible for administrating the paperwork for the School of Management budget, financial, personnel tracking/hiring, academic course scheduling, and special and general activities. This position manages the day-to-day operation of the School of Management, trains, coordinates and oversees the staff and student assistants, as applicable. Additionally, this position provides administrative support to the School Director as requested by the Director. The Lucas College and Graduate School of Business (LCoB) at San Jose State University is the institution of opportunity for Silicon Valley, providing dynamic business education programs and innovative applied research opportunities to people of all aged and background. By supporting a culture of continuous improvement, the Lucas College of Business empowers individuals to transform their lives through the pursuit of relevant professional development. Key Responsibilities Analyze established School of Management processes for continuous improvement to benefit the faculty, staff and students. Coordinate the academic year, summer and winter course schedules in collaboration with the School Director. Maintain, run and create numerous reports. Run SJSU Labor Distribution reports on monthly basis in SJSU@Work. ('Labor Cost Distribution (LCD) Setup Audit' and 'LCD Monthly Paycheck Report'). Run other reports such as Enrollment, WTU tracking, Unaccommodated Demand, Entitlement and Assigned Time, as needed. Respond to inquiries from faculty, staff and students, regarding School of Management procedures, academic schedules, registration and University policies and procedures. Monitor School of Management's funds and reconcile all expenses reported in Finance and Business Services Tools (CFS - Data Warehouse, Common Finance System (CFS) and Financial Transaction Services (FTS) and CSUBuy) utilizing Excel and google sheets. Analyze monthly payroll expenditures utilizing SJSU Labor Distribution reports, process appropriate revisions. Prepare and process all appointment documentation for faculty (via Common Human Resource Services (CHRS)), applying University Personnel-Faculty Services (UP-FS) appointment guidelines. Lead faculty recruitment process for both Tenure-Track and Temporary faculty ensuring that University Personnel/Faculty Services recruitment guidelines are met. Input Key Responsibilities. Supervise the Annual Evaluation process for all temporary faculty, potentially including scheduling and recording the Director's assigned faculty peer evaluations. Knowledge, Skills & Abilities Demonstrated ability to provide high level customer service to students, faculty and staff Ability to learn, interpret, and apply a wide variety of state, federal, CSU, and SJSU policies and procedures related to human resources Working knowledge of accounting structure and expense accounts Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Working knowledge of financial software to extract information and understand interactions between various funds and accounts Ability to monitor computerized accounting records and to research and correct computer data errors Ability to compile, write, and present reports related to school's budgets Proficient in SJSU applications: (e.g. Financial Transaction Services (FTS), Common Finance System (CFS), SJSU@Work, MySJSU, eFaculty or current software applications) Proficient in PC compatible software programs such Zoom, MS Office, OnBase and DocuSign Proficient in SJSU applications: MySJSU or current software application Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work and projects Required Qualifications A Bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Demonstrated proficiency in PC compatible software programs such Zoom, MS Office, OnBase and DocuSign Demonstrated experience in a customer service role Experience working with PeopleSoft, course scheduling, faculty appointments, and other Faculty Services/University Personnel procedures Demonstrated strong customer service orientation, and ability to work well with faculty, staff, students, and external constituents Demonstrated experience in preparing and reconciling budgets and/or financial documents Compensation Classification: Administrative Analyst/Specialist - Nonexempt Anticipated Hiring Range: $4,700/month - $5,000/month CSU Hiring Range: $3,288/month - $6,347/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: March 27, 2022 through April 11, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
HR & Payroll Services Receptionist - Administrative Support Assistant II (Temporary through December 31, 2022, with the possibil (513232)
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $ 3,200.00/month to $3,500.00 / month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general supervision of the Director, Benefits and Payroll Services, the Administrative Support Assistant/Receptionist is the first contact for visitors to the Office of Human Resources and Payroll Services. The incumbent is responsible for greeting and assisting customers with new employee sign-in and separation documents and providing varying levels of general office, administrative, and clerical support. Work activities include processing incoming and outgoing mail, answering and directing phone calls, maintaining files and tax records, distributing department attendance, order and maintain office supplies, complete verifications of employment, manage W2 replacements/duplicates, prepare general office correspondence, assists with gathering data for payroll audits. Supervise and delegate assignments to student employees. Administer and manage Payroll's Nonresident Alien Tax database, scan HR & Payroll documents to OnBase Document Imaging System, assist with the Fee Waiver Benefit Program, manage the Forgivable Loan Program, and special projects are assigned as needed. This is a temporary, full-time position through December 31, 2022, with the possibility of reappointment. Responsibilities Front Desk Receptionist Address all walk-in customers, handout information and appropriate new employee packets for each employee category (students, staff, management, and faculty) and ensure accurate completion of all forms. Verify Social Security numbers by accessing the Social Security number verification service. Verify employment eligibility and identity supporting documents compliant with Form I-9. Answer the phone lines and direct calls and campus customers to the appropriate staff. Mail Management Maintain a departmental "mail stop" (location) where incoming US mail and campus mail can be delivered by Shipping & Receiving. Sort and distribute incoming mail to the appropriate staff. Maintain a supply of intercampus mail envelopes. Package State Controller's outgoing mail to the various SCO departments and ensure it is regularly collected and delivered to its recipients. Insure and certify mail when appropriate. Manage Nonresident Alien Tax Compliance Understand basic nonresident alien tax laws and regulations. Administer Nonresident Alien employee hires; obtain required information/documents to accurately determine employment eligibility, employees US tax residency status and determine applicable tax withholding rates as provided by the Internal Revenue Service (IRS). Determine if compensation is exempt from FICA tax, whether a US income tax treaty exists, collect appropriate income tax treaty forms when applicable and file them with the IRS. Maintain active nonresident alien tax files, and archive inactive files. Manage Glacier, NRA tax compliance database, assist with IRS tax reporting, track employment eligibility expiration dates, contact employees with expired authorizations, and ensure new authorizations are submitted for continued employment. File and Document Imaging Management Manage training and scanning of HR and Payroll documents using OnBase. Identify software issues and submit service tickets when problems arise. Ensure that all forms/documents are scanned appropriately by index folders and hard copy forms/documents are filed in designated filing spaces. Maximize storage space, label filing drawers, and archive files as needed. Chancellor's Doctoral Incentive Program Coordinate the program and maintain program information and participant documents. Make sure employees who have obtained a doctoral degree and qualify for loan cancellation for teaching in the CSU, are reported to the W2 Unit to withhold Federal taxes on such income. Reports are mailed by the 10th of each pay period. Verifications of Employment Log and complete verifications of employment. Typical types of verification of employment are mortgage, apartment rentals, phone, and written letters as requested by current and former employees. Manage Duplicate/Replacement Requests of W2 Wage Statement Collect appropriate information from employees and complete the W2 Duplicate Request form. Assist employees who did not receive a W2 and determine if the agency is responsible for the replacement fee or if the employee(s) failed to update his/her address. Supplies and Inventory Order and maintain appropriate inventory of all supplies including state forms. This includes organization and record keeping. Must keep accurate records of expenditures and purchase orders. Assist with the Fee Waiver Benefit Program, Prepare Appointment Letters, and help with other HR functions Assist the Benefits team as needed Required Qualifications Ability to: quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB employment policies; professionally and effectively interact with co-workers, and colleagues; deal patiently with problems and complaints; learn and use administrative computing system(s), instant messaging, document imaging programs, web-based information resources, and MS Office applications; organize and plan work projects including handling multiple priorities. Excellent grammar, spelling, and punctuation; knowledge of Microsoft Office Suite (Excel, MS Word, and Outlook); know how to use different types of computer equipment (e.g., PCs, printers, scanners); ability to effectively and professionally interact with a diverse student, faculty, staff and community. Minimum Qualifications Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Skills and Knowledge Experience with: multiline phones, PeopleSoft, and MS Office applications. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
May 19, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $ 3,200.00/month to $3,500.00 / month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general supervision of the Director, Benefits and Payroll Services, the Administrative Support Assistant/Receptionist is the first contact for visitors to the Office of Human Resources and Payroll Services. The incumbent is responsible for greeting and assisting customers with new employee sign-in and separation documents and providing varying levels of general office, administrative, and clerical support. Work activities include processing incoming and outgoing mail, answering and directing phone calls, maintaining files and tax records, distributing department attendance, order and maintain office supplies, complete verifications of employment, manage W2 replacements/duplicates, prepare general office correspondence, assists with gathering data for payroll audits. Supervise and delegate assignments to student employees. Administer and manage Payroll's Nonresident Alien Tax database, scan HR & Payroll documents to OnBase Document Imaging System, assist with the Fee Waiver Benefit Program, manage the Forgivable Loan Program, and special projects are assigned as needed. This is a temporary, full-time position through December 31, 2022, with the possibility of reappointment. Responsibilities Front Desk Receptionist Address all walk-in customers, handout information and appropriate new employee packets for each employee category (students, staff, management, and faculty) and ensure accurate completion of all forms. Verify Social Security numbers by accessing the Social Security number verification service. Verify employment eligibility and identity supporting documents compliant with Form I-9. Answer the phone lines and direct calls and campus customers to the appropriate staff. Mail Management Maintain a departmental "mail stop" (location) where incoming US mail and campus mail can be delivered by Shipping & Receiving. Sort and distribute incoming mail to the appropriate staff. Maintain a supply of intercampus mail envelopes. Package State Controller's outgoing mail to the various SCO departments and ensure it is regularly collected and delivered to its recipients. Insure and certify mail when appropriate. Manage Nonresident Alien Tax Compliance Understand basic nonresident alien tax laws and regulations. Administer Nonresident Alien employee hires; obtain required information/documents to accurately determine employment eligibility, employees US tax residency status and determine applicable tax withholding rates as provided by the Internal Revenue Service (IRS). Determine if compensation is exempt from FICA tax, whether a US income tax treaty exists, collect appropriate income tax treaty forms when applicable and file them with the IRS. Maintain active nonresident alien tax files, and archive inactive files. Manage Glacier, NRA tax compliance database, assist with IRS tax reporting, track employment eligibility expiration dates, contact employees with expired authorizations, and ensure new authorizations are submitted for continued employment. File and Document Imaging Management Manage training and scanning of HR and Payroll documents using OnBase. Identify software issues and submit service tickets when problems arise. Ensure that all forms/documents are scanned appropriately by index folders and hard copy forms/documents are filed in designated filing spaces. Maximize storage space, label filing drawers, and archive files as needed. Chancellor's Doctoral Incentive Program Coordinate the program and maintain program information and participant documents. Make sure employees who have obtained a doctoral degree and qualify for loan cancellation for teaching in the CSU, are reported to the W2 Unit to withhold Federal taxes on such income. Reports are mailed by the 10th of each pay period. Verifications of Employment Log and complete verifications of employment. Typical types of verification of employment are mortgage, apartment rentals, phone, and written letters as requested by current and former employees. Manage Duplicate/Replacement Requests of W2 Wage Statement Collect appropriate information from employees and complete the W2 Duplicate Request form. Assist employees who did not receive a W2 and determine if the agency is responsible for the replacement fee or if the employee(s) failed to update his/her address. Supplies and Inventory Order and maintain appropriate inventory of all supplies including state forms. This includes organization and record keeping. Must keep accurate records of expenditures and purchase orders. Assist with the Fee Waiver Benefit Program, Prepare Appointment Letters, and help with other HR functions Assist the Benefits team as needed Required Qualifications Ability to: quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB employment policies; professionally and effectively interact with co-workers, and colleagues; deal patiently with problems and complaints; learn and use administrative computing system(s), instant messaging, document imaging programs, web-based information resources, and MS Office applications; organize and plan work projects including handling multiple priorities. Excellent grammar, spelling, and punctuation; knowledge of Microsoft Office Suite (Excel, MS Word, and Outlook); know how to use different types of computer equipment (e.g., PCs, printers, scanners); ability to effectively and professionally interact with a diverse student, faculty, staff and community. Minimum Qualifications Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Skills and Knowledge Experience with: multiline phones, PeopleSoft, and MS Office applications. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) Fullerton
513425 - Operations Coordinator (Administrative Support Coordinator II) (513425)
Cal State University (CSU) Fullerton 800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Operations Coordinator Classification Administrative Support Coordinator II AutoReqId 513425 Department Dean's Office, College of Business and Economics Sub-Division College of Business and Economics Salary Range $3,440 - $5,639 per month (Anticipated hiring range is $3,440 - $3,990 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving workforce needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit, and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We are seeking an exceptional individual to join our team as the Operations Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Dean, the Operations Coordinator provides fiscal and Human Resources support at the college level. Serves as a point of contact for the Dean's suite. Ensures adequate staffing for the front desk, including hiring, scheduling, and supervising of student assistants. Supports Dean's office programs in the hiring of student workers. Handles the supply inventory for the Dean's office and Dean's office programs. Under general guidance from the Senior Budget Analyst, the Operations Coordinator manages the review of financial documents for both state and non-state activities, including the review of all financial documents submitted to the college for completeness and accuracy from academic departments and college centers. Audits financial data warehouse and conducts expense transfer (ETR) to correct Dean's Office activities. Assists Senior Budget Analyst with any financial operations manuals for State funds, Auxiliary, and Foundation funds. Provides training for any new staff in financial and Human Resources tasks. Supports the Human Resource Analyst with document filing, lecturer teaching history, College Directory semester updates, and college distribution list updates. Conducts initial contract review for all part-time lecturers in the college. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's Degree or Master's degree from an accredited four-year college or university in disciplines related to Accounting, Finance, or Business Analytics. Five or more years of experience working in the finance or accounting area. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU-related work within the State of California. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr.fullerton.edu Hiring Preference On-Campus CSUEU Employees Closing Date/Time: May 19, 2022
May 19, 2022
Full Time
Description: Job Title Operations Coordinator Classification Administrative Support Coordinator II AutoReqId 513425 Department Dean's Office, College of Business and Economics Sub-Division College of Business and Economics Salary Range $3,440 - $5,639 per month (Anticipated hiring range is $3,440 - $3,990 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving workforce needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit, and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We are seeking an exceptional individual to join our team as the Operations Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Dean, the Operations Coordinator provides fiscal and Human Resources support at the college level. Serves as a point of contact for the Dean's suite. Ensures adequate staffing for the front desk, including hiring, scheduling, and supervising of student assistants. Supports Dean's office programs in the hiring of student workers. Handles the supply inventory for the Dean's office and Dean's office programs. Under general guidance from the Senior Budget Analyst, the Operations Coordinator manages the review of financial documents for both state and non-state activities, including the review of all financial documents submitted to the college for completeness and accuracy from academic departments and college centers. Audits financial data warehouse and conducts expense transfer (ETR) to correct Dean's Office activities. Assists Senior Budget Analyst with any financial operations manuals for State funds, Auxiliary, and Foundation funds. Provides training for any new staff in financial and Human Resources tasks. Supports the Human Resource Analyst with document filing, lecturer teaching history, College Directory semester updates, and college distribution list updates. Conducts initial contract review for all part-time lecturers in the college. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's Degree or Master's degree from an accredited four-year college or university in disciplines related to Accounting, Finance, or Business Analytics. Five or more years of experience working in the finance or accounting area. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU-related work within the State of California. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr.fullerton.edu Hiring Preference On-Campus CSUEU Employees Closing Date/Time: May 19, 2022
Cal State University (CSU) Dominguez Hills
Department Coordinator (Administrative Support Coordinator I) (514611)
Cal State University (CSU) Dominguez Hills 1000 East Victoria Street, Carson, CA 90747, USA
Description: Position Information This is a full-time, permanent (probationary) position. Conditions of Employment Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy . Questions about the COVID-19 Vaccination Policy may be sent to hrm@csudh.edu . The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Application Deadline & Salary Information The application deadline is: Wednesday, June 1, 2022. The salary range for this classification is: $3,276.00 - $5,148.00 Major Duties Under the general supervision of the Academic Resource Manager and in collaboration with the Department Chair, the incumbent is responsible for overseeing all office activities and coordinating the administrative support functions for the English department. The incumbent will coordinate many difficult tasks, set priorities, interpret different academic policies and procedures, and communicate effectively with faculty, students, and staff, in-person, by telephone and electronic format. The incumbent is expected to compose and type memos, letters, notices, directives, bulletins, schedules, and agendas; schedule and coordinate appointment calendars, travel, arrange meetings and ensure that proceedings are properly recorded; track, and report on department expenditures; create and maintain filling systems for administrative activities, curriculum, faculty personnel, and student records. The incumbent will also provide lead work to other staff and student assistants. Qualifications Required Education and Experience A high school program, technical/vocational program, or their equivalents combined with several years of related office work experience, typically three years. Knowledge, Skills and Abilities Knowledge of: -Thorough knowledge of correct English grammar, spelling and punctuation; -Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; -Knowledge of records management; Ability to: -Ability to perform standard business mathematical functions, including tracking and comparing data; -Ability to establish and maintain effective working relationships, and handle sensitive situations; -Ability to coordinate multiple different tasks with frequent interruptions; -Ability to communicate effectively both written and orally; -Ability to independently handle multiple work unit priorities and projects; -Ability to handle confidential information and use a high level of discretion. Skill in: -Skill in using the following software applications: Excel, Word, Outlook, PowerPoint and Access; -Skill in learning unfamiliar or specialized software such as PeopleSoft Student Module, Financial Data Warehouse, and Campus Labs; -Highly developed skill in administrative functions, calendar maintenance, thorough follow up ability, planning meetings and events; -Skill in interpersonal relations, teamwork and team-building, and customer service. Preferred Qualifications Preferred education: bachelor's degree or the equivalent. Preferred experience: a total of five (5) years both inside the CSU system and beyond. Successful incumbents are familiar with our system-wide policies and the functions of higher education in a publicly funded, collectively bargained environment. Responsibilities 50% Independently responsible for the coordination of the day-to-day functions in support of the department: - Compose and prepare memos, letters, notices, and bulletins as requested; - Provide confidential assistance related to student issues and records that are sensitive in nature; - Provide administrative support related to program reviews, accreditation, grant submission, and other projects; - Assist department chair in the faculty recruitment process; - Coordinate with Dean's office staff with work flow to the CAH Dean's Office and with assistance on special projects; - Coordinate department-related meetings by scheduling, preparing agendas, and following-up on action items that arise from the meetings; - Assist in responding to student inquiries, requests for service, and complaints via phone, e-mail or in person; follow-through on the resolution of problems; - Coordinate and/or assist with program/department-sponsored special events; - Maintain department alumni database; - Assist in releasing student department holds; - Develop and maintain files and other records related to personnel, class scheduling, student and enrollment, budgetary and financial matters; - Assist program coordinator/department chair in preparing semester class schedules, including entering data in the campus network system; - Report faculty absences to the dean's office. 40% Provide clerical support for departments including but not limited to: - Maintain calendar for Department Chair; - Process travel forms; - Order supplies and services as necessary and maintain office supply inventory; - Solve problems, schedule repairs and other services, and track department accounts and expenditures; - Plan and coordinate clerical work activities for student worker; - Maintain directory listings and faculty office hours; - Serve as department receptionist; - Provide assistance to new faculty in work processes and procedures; - Complete access forms, i.e. key requests, CMS access, email account; - Assist faculty with processing travel forms; - Assist faculty with acquiring instructional supplies and copies of instructional materials. 10% Other duties as assigned. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9 Closing Date/Time: June 1, 2022
May 19, 2022
Full Time
Description: Position Information This is a full-time, permanent (probationary) position. Conditions of Employment Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy . Questions about the COVID-19 Vaccination Policy may be sent to hrm@csudh.edu . The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Application Deadline & Salary Information The application deadline is: Wednesday, June 1, 2022. The salary range for this classification is: $3,276.00 - $5,148.00 Major Duties Under the general supervision of the Academic Resource Manager and in collaboration with the Department Chair, the incumbent is responsible for overseeing all office activities and coordinating the administrative support functions for the English department. The incumbent will coordinate many difficult tasks, set priorities, interpret different academic policies and procedures, and communicate effectively with faculty, students, and staff, in-person, by telephone and electronic format. The incumbent is expected to compose and type memos, letters, notices, directives, bulletins, schedules, and agendas; schedule and coordinate appointment calendars, travel, arrange meetings and ensure that proceedings are properly recorded; track, and report on department expenditures; create and maintain filling systems for administrative activities, curriculum, faculty personnel, and student records. The incumbent will also provide lead work to other staff and student assistants. Qualifications Required Education and Experience A high school program, technical/vocational program, or their equivalents combined with several years of related office work experience, typically three years. Knowledge, Skills and Abilities Knowledge of: -Thorough knowledge of correct English grammar, spelling and punctuation; -Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; -Knowledge of records management; Ability to: -Ability to perform standard business mathematical functions, including tracking and comparing data; -Ability to establish and maintain effective working relationships, and handle sensitive situations; -Ability to coordinate multiple different tasks with frequent interruptions; -Ability to communicate effectively both written and orally; -Ability to independently handle multiple work unit priorities and projects; -Ability to handle confidential information and use a high level of discretion. Skill in: -Skill in using the following software applications: Excel, Word, Outlook, PowerPoint and Access; -Skill in learning unfamiliar or specialized software such as PeopleSoft Student Module, Financial Data Warehouse, and Campus Labs; -Highly developed skill in administrative functions, calendar maintenance, thorough follow up ability, planning meetings and events; -Skill in interpersonal relations, teamwork and team-building, and customer service. Preferred Qualifications Preferred education: bachelor's degree or the equivalent. Preferred experience: a total of five (5) years both inside the CSU system and beyond. Successful incumbents are familiar with our system-wide policies and the functions of higher education in a publicly funded, collectively bargained environment. Responsibilities 50% Independently responsible for the coordination of the day-to-day functions in support of the department: - Compose and prepare memos, letters, notices, and bulletins as requested; - Provide confidential assistance related to student issues and records that are sensitive in nature; - Provide administrative support related to program reviews, accreditation, grant submission, and other projects; - Assist department chair in the faculty recruitment process; - Coordinate with Dean's office staff with work flow to the CAH Dean's Office and with assistance on special projects; - Coordinate department-related meetings by scheduling, preparing agendas, and following-up on action items that arise from the meetings; - Assist in responding to student inquiries, requests for service, and complaints via phone, e-mail or in person; follow-through on the resolution of problems; - Coordinate and/or assist with program/department-sponsored special events; - Maintain department alumni database; - Assist in releasing student department holds; - Develop and maintain files and other records related to personnel, class scheduling, student and enrollment, budgetary and financial matters; - Assist program coordinator/department chair in preparing semester class schedules, including entering data in the campus network system; - Report faculty absences to the dean's office. 40% Provide clerical support for departments including but not limited to: - Maintain calendar for Department Chair; - Process travel forms; - Order supplies and services as necessary and maintain office supply inventory; - Solve problems, schedule repairs and other services, and track department accounts and expenditures; - Plan and coordinate clerical work activities for student worker; - Maintain directory listings and faculty office hours; - Serve as department receptionist; - Provide assistance to new faculty in work processes and procedures; - Complete access forms, i.e. key requests, CMS access, email account; - Assist faculty with processing travel forms; - Assist faculty with acquiring instructional supplies and copies of instructional materials. 10% Other duties as assigned. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9 Closing Date/Time: June 1, 2022
San Diego State University
Library Administration Office Coordinator (Administrative Support Coordinator I) (513906)
San Diego State University 5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary The library's administration is responsible for administering the policies and procedures of the University and the CSU as they affect library operations, and establishing local policies that enable the Library to provide the highest quality services possible to its users. It is the principal office of the Library, housing the dean and other administrators. In addition, staff members in this office provide various types of support to library management: clerical, development, fiscal, human resources, communication and facilities. The library's budget is approximately $11 million and employs 80 faculty and staff as well as approximately 100 student assistants. The incumbent is the primary administrative office coordinator and is responsible for providing all services necessary for the dean's administration office reception area during normal business hours, Monday through Friday from 8:00 a.m. - 4:30 p.m. Some primary functions of the reception area include: ensuring that visitors and phone calls are handled effectively, scheduling library meeting rooms, checking out keys needed by library staff, ordering all supplies for the administrative office, and ensuring that administrative office staff have general clerical support. The person in this position is responsible for the coordination of travel for library faculty and staff including the defensive driving program. The incumbent provides administrative support in the areas of human resources, financial operations/transactions, procurement and student assistant payroll to the Library administrative analyst/ specialists and the Director of Financial Operations and Human Resources. The incumbent also serves as the backup for the dean/associate dean's assistant, providing support when the deans' assistant is absent or during peak times of activity. The position participates in the coordination of on and off campus events, receptions, gatherings and hosted activities including dean sponsored, donor or other high profile library events. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. For information about the University Library Administration Office, click here . Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is physically located at the SDSU Main Campus in San Diego. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications The ability to read and write in Spanish Experience in administrative support for executive level managers Experience in an academic setting Experience with a scheduling software program Event coordination Specialized Skills A minimum of one year of professional experience with Microsoft Office applications, especially Word, Excel and PowerPoint A minimum of one year of professional experience with Google Products, especially Mail, Docs. Experience working in an environment where a high degree of confidentiality is required Experience providing and modeling excellent customer service Attention to detail Compensation and Benefits Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,400 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,276 - $5,148 per month. SDSU Vaccine Policy In accordance with the California State University system wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 30, 2022. To receive full consideration, apply by May 29, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sdsu.edu . Closing Date/Time: Open until filled
May 19, 2022
Full Time
Description: Position Summary The library's administration is responsible for administering the policies and procedures of the University and the CSU as they affect library operations, and establishing local policies that enable the Library to provide the highest quality services possible to its users. It is the principal office of the Library, housing the dean and other administrators. In addition, staff members in this office provide various types of support to library management: clerical, development, fiscal, human resources, communication and facilities. The library's budget is approximately $11 million and employs 80 faculty and staff as well as approximately 100 student assistants. The incumbent is the primary administrative office coordinator and is responsible for providing all services necessary for the dean's administration office reception area during normal business hours, Monday through Friday from 8:00 a.m. - 4:30 p.m. Some primary functions of the reception area include: ensuring that visitors and phone calls are handled effectively, scheduling library meeting rooms, checking out keys needed by library staff, ordering all supplies for the administrative office, and ensuring that administrative office staff have general clerical support. The person in this position is responsible for the coordination of travel for library faculty and staff including the defensive driving program. The incumbent provides administrative support in the areas of human resources, financial operations/transactions, procurement and student assistant payroll to the Library administrative analyst/ specialists and the Director of Financial Operations and Human Resources. The incumbent also serves as the backup for the dean/associate dean's assistant, providing support when the deans' assistant is absent or during peak times of activity. The position participates in the coordination of on and off campus events, receptions, gatherings and hosted activities including dean sponsored, donor or other high profile library events. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. For information about the University Library Administration Office, click here . Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is physically located at the SDSU Main Campus in San Diego. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications The ability to read and write in Spanish Experience in administrative support for executive level managers Experience in an academic setting Experience with a scheduling software program Event coordination Specialized Skills A minimum of one year of professional experience with Microsoft Office applications, especially Word, Excel and PowerPoint A minimum of one year of professional experience with Google Products, especially Mail, Docs. Experience working in an environment where a high degree of confidentiality is required Experience providing and modeling excellent customer service Attention to detail Compensation and Benefits Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,400 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,276 - $5,148 per month. SDSU Vaccine Policy In accordance with the California State University system wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 30, 2022. To receive full consideration, apply by May 29, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sdsu.edu . Closing Date/Time: Open until filled
San Diego State University
Development Coordinator (Administrative Support Coordinator II) (513869)
San Diego State University 5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary University Relations and Development (URAD) at San Diego State University is committed to upholding, as a foundational belief, a supportive working environment of inclusion that values, honors, and respects all members of our team and the University community. We strive to engage in and promote the fair and equitable recruitment and training of URAD staff members, develop meaningful relationships with all groups in our diverse campus community, and share philanthropic stories that highlight the impact of and opportunity for diverse giving by our SDSU community. URAD firmly believes that an inclusive environment facilitates critical and creative thinking, and that differences in identities, values, beliefs, and perspectives are fundamental to our mission of generating philanthropic support for the university and its student body. Within URAD, the term diversity implies a respect for all and an understanding of individual differences and other characteristics protected by applicable state or federal law, so that all members of the community are treated at all times with dignity and respect. We value diversity and inclusion in the working environment and believe it is vital to the fulfillment of the university's mission. URAD had another record-setting fundraising year with $133.2M total raised. Other superlatives in 2020-2021 include: 19,763 total gifts, 2,207 scholarships awarded and 3,527 first-time donors. The latest fundraising success can be credited to the university's goal of building a world-class university campus, research center, and multi-use stadium in Mission Valley to serve higher education, the public good, and the community's goals and aspirations. Under the direct supervision of the Senior Director of Development for the College of Engineering, the Development Coordinator provides professional administrative support, project management and event coordination as needed for development teams at SDSU. The Development Coordinator is responsible for performing a variety of administrative support tasks and supporting ongoing administrative objectives for development fundraising teams as assigned. For more information regarding University Relations and Development, click here . This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications Minimum of three years of progressively responsible administrative support, marketing/or communications experience Experience working in higher education or public sector Experience working in a fundraising/development environment Experience in processing reimbursements for travel, mileage, reimbursements, payables, and procurement Specialized Skills Ability and availability to travel and attend events or perform duties outside of normal work hours (may include weekends) on and off campus Experience with Ellucian (or similar financial and biographical database) Experience in performing basic prospect research and data analysis Experience in coordinating meetings and special events Experience in generating emails, letters, cards, invoices, etc., using mail merge functions Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,917 per month . Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. CSU Classification Salary Range: $3,352 - $5,639 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Vaccine Policy In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 2, 2022. To receive full consideration, apply by June 1, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act . A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu. Closing Date/Time: Open until filled
May 19, 2022
Full Time
Description: Position Summary University Relations and Development (URAD) at San Diego State University is committed to upholding, as a foundational belief, a supportive working environment of inclusion that values, honors, and respects all members of our team and the University community. We strive to engage in and promote the fair and equitable recruitment and training of URAD staff members, develop meaningful relationships with all groups in our diverse campus community, and share philanthropic stories that highlight the impact of and opportunity for diverse giving by our SDSU community. URAD firmly believes that an inclusive environment facilitates critical and creative thinking, and that differences in identities, values, beliefs, and perspectives are fundamental to our mission of generating philanthropic support for the university and its student body. Within URAD, the term diversity implies a respect for all and an understanding of individual differences and other characteristics protected by applicable state or federal law, so that all members of the community are treated at all times with dignity and respect. We value diversity and inclusion in the working environment and believe it is vital to the fulfillment of the university's mission. URAD had another record-setting fundraising year with $133.2M total raised. Other superlatives in 2020-2021 include: 19,763 total gifts, 2,207 scholarships awarded and 3,527 first-time donors. The latest fundraising success can be credited to the university's goal of building a world-class university campus, research center, and multi-use stadium in Mission Valley to serve higher education, the public good, and the community's goals and aspirations. Under the direct supervision of the Senior Director of Development for the College of Engineering, the Development Coordinator provides professional administrative support, project management and event coordination as needed for development teams at SDSU. The Development Coordinator is responsible for performing a variety of administrative support tasks and supporting ongoing administrative objectives for development fundraising teams as assigned. For more information regarding University Relations and Development, click here . This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications Minimum of three years of progressively responsible administrative support, marketing/or communications experience Experience working in higher education or public sector Experience working in a fundraising/development environment Experience in processing reimbursements for travel, mileage, reimbursements, payables, and procurement Specialized Skills Ability and availability to travel and attend events or perform duties outside of normal work hours (may include weekends) on and off campus Experience with Ellucian (or similar financial and biographical database) Experience in performing basic prospect research and data analysis Experience in coordinating meetings and special events Experience in generating emails, letters, cards, invoices, etc., using mail merge functions Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,917 per month . Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. CSU Classification Salary Range: $3,352 - $5,639 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Vaccine Policy In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 2, 2022. To receive full consideration, apply by June 1, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act . A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu. Closing Date/Time: Open until filled
California Polytechnic State University
Administrative Support Assistant - Kinesiology and Public Health (514304)
California Polytechnic State University 1 Grand Avenue, San Luis Obispo, CA 93407, USA
Description: Job Summary Under the direction of the Kinesiology & Public Health Department Chair, this position provides administrative support for the KPH department in regards to handling student-related issues, and providing general administrative support for the faculty, Department Chair, and staff. It is essential that the incumbent provides a welcoming and helpful environment for those visiting the Department Office, as this position has primary responsibility for answering phones and assisting department visitors. This position supports student success by providing procedural knowledge, direction and support to Cal Poly students in matters pertaining to the Department and University. The full range of work activities include, but are not limited to: processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for department visitors and staff. Incumbent may also provide work coordination and/or lead work direction to student assistants. Department Summary The Kinesiology and Public Health (KPH) Department is a major academic unit within the College of Science and Mathematics. There are approximately 500 undergraduate students in undergraduate programs leading to BS in Kinesiology, a BS in Public Health, and a minor in Exercise and Sport Studies, 14 full time faculty, 3 full time lecturers, 25 part time faculty, and 5 support staff. The mission of the KPH Department is to promote physical activity and health for all through excellence in teaching, research and service. The KPH faculty hold several multi-million-dollar research grants funded by federal, state and philanthropic sources. Ongoing projects include several long-term human-subjects research studies involving hundreds of community participants, dozens of local community contracts and partners, and several national and international partners. The Center for Health Research (CHR) is a University Center housed within KPH. There are approximately 30 staff positions funded by external research grants including researchers, faculty investigators, research staff, project coordinators, database managers, phlebotomists, student research fellows, medical consultants and a translator. In addition, there are 30-40 undergraduate students conducting research each quarter. Key Qualifications Communicate clearly and efficiently by telephone, in person, and by e-mail. Ability to work and maintain a professional and welcoming demeanor in an environment of constant deadlines and interruptions from phone calls or office visitors. Exercise a positive, friendly, and professional customer service approach at all times. Use independent judgment to determine the priority of incoming work and balance responsibilities accordingly. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere. Maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations and to respond appropriately to conflicts and problems. Working knowledge of standard office software packages, email, and electronic calendaring systems. Ability to independently learn and use various applications such as, Microsoft Office Suite, Google Docs, Canva, Drupal, One Drive, PeopleSoft, Polydata Dashboard, Office365, MyCalPoly Portal, and Microsoft Office. Ability to instruct faculty and students in the use of these applications. Ability to adapt and learn with changing technology Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality and professionalism. Excellent organizational and time management skills. Ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines Education and Experience High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.) Salary and Benefits: Anticipated Hiring Range: $37,440 - $45,000 annually Classification Range: $37,440 - $55,104 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to humanresources@calpoly.edu . Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Closing Date/Time: Open until filled
May 19, 2022
Full Time
Description: Job Summary Under the direction of the Kinesiology & Public Health Department Chair, this position provides administrative support for the KPH department in regards to handling student-related issues, and providing general administrative support for the faculty, Department Chair, and staff. It is essential that the incumbent provides a welcoming and helpful environment for those visiting the Department Office, as this position has primary responsibility for answering phones and assisting department visitors. This position supports student success by providing procedural knowledge, direction and support to Cal Poly students in matters pertaining to the Department and University. The full range of work activities include, but are not limited to: processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for department visitors and staff. Incumbent may also provide work coordination and/or lead work direction to student assistants. Department Summary The Kinesiology and Public Health (KPH) Department is a major academic unit within the College of Science and Mathematics. There are approximately 500 undergraduate students in undergraduate programs leading to BS in Kinesiology, a BS in Public Health, and a minor in Exercise and Sport Studies, 14 full time faculty, 3 full time lecturers, 25 part time faculty, and 5 support staff. The mission of the KPH Department is to promote physical activity and health for all through excellence in teaching, research and service. The KPH faculty hold several multi-million-dollar research grants funded by federal, state and philanthropic sources. Ongoing projects include several long-term human-subjects research studies involving hundreds of community participants, dozens of local community contracts and partners, and several national and international partners. The Center for Health Research (CHR) is a University Center housed within KPH. There are approximately 30 staff positions funded by external research grants including researchers, faculty investigators, research staff, project coordinators, database managers, phlebotomists, student research fellows, medical consultants and a translator. In addition, there are 30-40 undergraduate students conducting research each quarter. Key Qualifications Communicate clearly and efficiently by telephone, in person, and by e-mail. Ability to work and maintain a professional and welcoming demeanor in an environment of constant deadlines and interruptions from phone calls or office visitors. Exercise a positive, friendly, and professional customer service approach at all times. Use independent judgment to determine the priority of incoming work and balance responsibilities accordingly. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere. Maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations and to respond appropriately to conflicts and problems. Working knowledge of standard office software packages, email, and electronic calendaring systems. Ability to independently learn and use various applications such as, Microsoft Office Suite, Google Docs, Canva, Drupal, One Drive, PeopleSoft, Polydata Dashboard, Office365, MyCalPoly Portal, and Microsoft Office. Ability to instruct faculty and students in the use of these applications. Ability to adapt and learn with changing technology Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality and professionalism. Excellent organizational and time management skills. Ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines Education and Experience High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.) Salary and Benefits: Anticipated Hiring Range: $37,440 - $45,000 annually Classification Range: $37,440 - $55,104 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to humanresources@calpoly.edu . Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Closing Date/Time: Open until filled
California Polytechnic State University
Administrative Support Coordinator II- Civil and Environmental Engineering (514159)
California Polytechnic State University 1 Grand Avenue, San Luis Obispo, CA 93407, USA
Description: Job Summary Under general supervision from the Department Chair, this position is responsible for duties related to the overall administrative and clerical support functions of the department including acting as the primary department office contact. This position implements and evaluates various administrative systems to support the department operations; provides lead work direction to student assistants; assists the department chair in ensuring campus policies and procedures are followed; provides the chair with student data reports; supports faculty with a range of administrative and clerical functions; coordinates class scheduling activities acting as the department liaison with University Scheduling; and coordinates all department events including Industrial Advisory Board (IAB), Commencement, Week of Welcome, Open House, and others. Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean's office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. The Department Chair holds a full-time academic year appointed position and serves a three-year renewable term. In collaboration with other department support staff, the individual filling this position provides continuity of administrative operations with respect to department, college, and university policies during the chair transition. Department Summary This position supports the Civil and Environmental Engineering (CEENVE) Department at Cal Poly, San Luis Obispo. The CEENVE Department is a major academic unit with separate undergraduate and graduate degree programs in each discipline (CE and ENVE). The mission of the department is to prepare its students for successful careers in civil engineering and environmental engineering by providing a high quality, practice-oriented education that emphasizes design project experiences, "hands-on" laboratory activities, and teamwork. The programs provide lecture, laboratory, and activity courses focused on geotechnical, structural, transportation, construction, environmental and water resources engineering. The department manages separate instructional laboratories under each of these subdiscipline areas. Key Qualifications Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Education and Experience High School Diploma or equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience. Salary: Anticipated Hiring Range: $43,200 - $56,400 per year Classification Range: $41,280 - $67,668 per year Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H1-B visas). Closing Date/Time: Open until filled
May 19, 2022
Full Time
Description: Job Summary Under general supervision from the Department Chair, this position is responsible for duties related to the overall administrative and clerical support functions of the department including acting as the primary department office contact. This position implements and evaluates various administrative systems to support the department operations; provides lead work direction to student assistants; assists the department chair in ensuring campus policies and procedures are followed; provides the chair with student data reports; supports faculty with a range of administrative and clerical functions; coordinates class scheduling activities acting as the department liaison with University Scheduling; and coordinates all department events including Industrial Advisory Board (IAB), Commencement, Week of Welcome, Open House, and others. Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean's office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. The Department Chair holds a full-time academic year appointed position and serves a three-year renewable term. In collaboration with other department support staff, the individual filling this position provides continuity of administrative operations with respect to department, college, and university policies during the chair transition. Department Summary This position supports the Civil and Environmental Engineering (CEENVE) Department at Cal Poly, San Luis Obispo. The CEENVE Department is a major academic unit with separate undergraduate and graduate degree programs in each discipline (CE and ENVE). The mission of the department is to prepare its students for successful careers in civil engineering and environmental engineering by providing a high quality, practice-oriented education that emphasizes design project experiences, "hands-on" laboratory activities, and teamwork. The programs provide lecture, laboratory, and activity courses focused on geotechnical, structural, transportation, construction, environmental and water resources engineering. The department manages separate instructional laboratories under each of these subdiscipline areas. Key Qualifications Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Education and Experience High School Diploma or equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience. Salary: Anticipated Hiring Range: $43,200 - $56,400 per year Classification Range: $41,280 - $67,668 per year Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H1-B visas). Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
Executive Assistant to the Vice President - Administrative Support Coordinator II (514480)
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4 ,000.00/month to $4,600.00 /month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position serves as the principal administrative support to the Office of University Advancement. The executive assistant provides day-to-day support for the Vice President for University Advancement and reports directly to the Vice President. Since the Vice President for University Advancement also serves as the President of the Educational Foundation, the executive assistant may be asked to assist in supporting the activities of the Cal State East Bay Educational Foundation. The incumbent will interact with donors and prospects, Cal State East Bay Educational Foundation trustees, and with the President's Office, deans, faculty and staff, alumni, and community leaders. The executive assistant also interfaces directly with the staff within the division of University Advancement. The incumbent performs a variety of administrative functions as well as managing project-based assignments. The executive assistant must be detailed oriented, have critical thinking skills and be able to exercise independent judgment. Responsibilities of the executive assistant will involve decision-making. The incumbent must have effective interpersonal skills. The incumbent performs project work and coordination, and supports the policies, procedures, goals and objectives of the division. Responsibilities Administrative Support - Vice President Manage the Vice President's calendar, often working with high level departments, both on and off campus to schedule appointments. Review and edit confidential documents including, but not limited to gift agreements, grant reports and other correspondence to individuals, organizations and foundations. Manage multiple special projects/reports across departments - coordinate, steer, and implement projects to completion. Arrange for visits and meetings including sending directions, parking permits, coordinating catering with Chartwells, campus tours, and accommodations/transportation and travel arrangements as appropriate. Escort guests on campus as requested. Assist with creating meeting agendas, Power Point presentations, and take notes/follow-up on action items. Record contact reports and action items pertaining to meetings between the Vice President and donors/prospects in Raiser's Edge. Assist the Advancement Operations/Ed Foundation Analyst with coordinating Cal State East Bay Educational Foundation Board of Trustees and related committee activities, including scheduling and arranging meetings, creating agendas, completing and sending minutes, safeguarding confidential and financial information, maintaining files, and other duties as assigned. Office and Fiscal Support Support administrative needs related to personnel matters for the division including: coordinate processing of payroll and absence information for division employees and submit forms, process new hire and employee separation information, orient new hires to divisional office protocols and procedures, and maintain personnel files. Assist the Advancement Operations/Ed Foundation Analyst with maintaining, organizing and monitoring University Advancement, Advancement Services and Ed Foundation expenses. Prepare travel expense reimbursements, purchase requisitions and vendor payments as needed for the VP's office and Advancement Services. Assist with maintaining and organizing University Advancement and Ed Foundation expenses binders. Organize and maintain main office suite and work room. Other Duties as Assigned Assist senior UA leadership as requested. Other duties to ensure University Advancement is able to perform its role in serving the university community as well as the Cal State East Bay Educational Foundation. Required Qualifications Excellent interpersonal skills with good telephone manners and ability to deal effectively and amicably with public. Demonstrated ability to coordinate and prioritize multiple tasks, set schedules, meet deadlines, and organize, plan, and complete work and projects and work independently. Demonstrated knowledge of computer applications such as: MS Word, Excel, Access, PowerPoint, Gmail, Google Drive, Google Docs, Google Sheets and internet search tools. Familiarity with PeopleSoft and Raiser's Edge database, or ability to learn. Ability to perform business math, such as calculate ratios and percentages, track data, and make accurate projections. Thorough knowledge of English grammar and spelling, and ability to communicate effectively, both verbally and in writing. Demonstrated ability to draft and format correspondence and reports. Demonstrated ability to maintain confidentiality and appropriately handle sensitive communications with external constituents, staff and students. Minimum Qualifications Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation. Ability to clearly communicate verbally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Preferred Skills and Knowledge Two-three years of progressively responsible professional experience in administrative functions required, experience in a university setting and/or or executive office. Demonstrated ability to track and monitor expense budgets. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
May 19, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4 ,000.00/month to $4,600.00 /month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position serves as the principal administrative support to the Office of University Advancement. The executive assistant provides day-to-day support for the Vice President for University Advancement and reports directly to the Vice President. Since the Vice President for University Advancement also serves as the President of the Educational Foundation, the executive assistant may be asked to assist in supporting the activities of the Cal State East Bay Educational Foundation. The incumbent will interact with donors and prospects, Cal State East Bay Educational Foundation trustees, and with the President's Office, deans, faculty and staff, alumni, and community leaders. The executive assistant also interfaces directly with the staff within the division of University Advancement. The incumbent performs a variety of administrative functions as well as managing project-based assignments. The executive assistant must be detailed oriented, have critical thinking skills and be able to exercise independent judgment. Responsibilities of the executive assistant will involve decision-making. The incumbent must have effective interpersonal skills. The incumbent performs project work and coordination, and supports the policies, procedures, goals and objectives of the division. Responsibilities Administrative Support - Vice President Manage the Vice President's calendar, often working with high level departments, both on and off campus to schedule appointments. Review and edit confidential documents including, but not limited to gift agreements, grant reports and other correspondence to individuals, organizations and foundations. Manage multiple special projects/reports across departments - coordinate, steer, and implement projects to completion. Arrange for visits and meetings including sending directions, parking permits, coordinating catering with Chartwells, campus tours, and accommodations/transportation and travel arrangements as appropriate. Escort guests on campus as requested. Assist with creating meeting agendas, Power Point presentations, and take notes/follow-up on action items. Record contact reports and action items pertaining to meetings between the Vice President and donors/prospects in Raiser's Edge. Assist the Advancement Operations/Ed Foundation Analyst with coordinating Cal State East Bay Educational Foundation Board of Trustees and related committee activities, including scheduling and arranging meetings, creating agendas, completing and sending minutes, safeguarding confidential and financial information, maintaining files, and other duties as assigned. Office and Fiscal Support Support administrative needs related to personnel matters for the division including: coordinate processing of payroll and absence information for division employees and submit forms, process new hire and employee separation information, orient new hires to divisional office protocols and procedures, and maintain personnel files. Assist the Advancement Operations/Ed Foundation Analyst with maintaining, organizing and monitoring University Advancement, Advancement Services and Ed Foundation expenses. Prepare travel expense reimbursements, purchase requisitions and vendor payments as needed for the VP's office and Advancement Services. Assist with maintaining and organizing University Advancement and Ed Foundation expenses binders. Organize and maintain main office suite and work room. Other Duties as Assigned Assist senior UA leadership as requested. Other duties to ensure University Advancement is able to perform its role in serving the university community as well as the Cal State East Bay Educational Foundation. Required Qualifications Excellent interpersonal skills with good telephone manners and ability to deal effectively and amicably with public. Demonstrated ability to coordinate and prioritize multiple tasks, set schedules, meet deadlines, and organize, plan, and complete work and projects and work independently. Demonstrated knowledge of computer applications such as: MS Word, Excel, Access, PowerPoint, Gmail, Google Drive, Google Docs, Google Sheets and internet search tools. Familiarity with PeopleSoft and Raiser's Edge database, or ability to learn. Ability to perform business math, such as calculate ratios and percentages, track data, and make accurate projections. Thorough knowledge of English grammar and spelling, and ability to communicate effectively, both verbally and in writing. Demonstrated ability to draft and format correspondence and reports. Demonstrated ability to maintain confidentiality and appropriately handle sensitive communications with external constituents, staff and students. Minimum Qualifications Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation. Ability to clearly communicate verbally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Preferred Skills and Knowledge Two-three years of progressively responsible professional experience in administrative functions required, experience in a university setting and/or or executive office. Demonstrated ability to track and monitor expense budgets. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Administrative Support Coordinator II (514172)
Cal State University (CSU) Humboldt 1 Harpst Street, Arcata, CA 95521, USA
Description: Administrative Support Coordinator II (Internal Only) College of Arts, Humanities and Social Sciences Job #514172 Close Date: Tuesday, May 31, 2022 (Job #514172) Administrative Support Coordinator II, $3,440-$5,639 monthly. Appointments are typically made at the beginning of the salary range. The College of Arts, Humanities and Social Sciences is looking to appoint two (2) Academic Support Coordinator IIs. These will be full-time, benefited, 12-month pay plan, permanent positions with a one-year probationary period. Current assignments will be in the Department of Sociology and the Departments of Communication and Journalism and Mass Communication. These positions come with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Please note that this is an internal recruitment open only to active, stateside, staff Cal Poly Humboldt Employees. Now is an exciting time to join the College of Arts, Humanities and Social Sciences and its departments and programs as we transition to C al Poly Humboldt! Cal Poly Humboldt has been named the state's third polytechnic institution and the first in Northern California. Backed by a historic state investment, we're adding in-demand new academic programs, building new facilities, and growing our enrollment. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu . Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi'ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Position Summary: Under the lead work direction of the Department Chairs, Program Leaders and MA Graduate Coordinator, the incumbent is responsible for all administrative and clerical support of the assigned departments and its programs with particular emphasis in the areas of office and budget oversight, personnel administration, and department and program support. The incumbent is a representative of the College of Arts, Humanities and Social Sciences and the departments/programs in which they are assigned and should maintain professionalism and confidentiality at all times as well as cordial and effective working relationships with departmental faculty and staff and faculty and staff across the University. Many duties and responsibilities listed below are cyclical and only occur in certain points of the academic year. All duties and responsibilities listed below are in support of a hybrid context of face-to-face and/or virtual setting as needed. Necessary adjustments to department/program assignments may need to be made to support the departments/programs or the needs of the College. Key Responsibilities: The duties associated with these positions are highly dynamic but ultimately provide broad administrative support for the overall operation and function of the department/program offices and the department/program resources and activities. Work may vary considerably day to day and may include components of the following duties: Responsible for the administrative and clerical operations of the department/program, to include overall responsibility for office practices and procedures. Coordinates work priorities, schedules, and deadlines to ensure college, administrative, and instructional requirements are met in a timely manner. Provides work direction to the Administrative Support Assistant (ASA) and office Student Assistants including training, providing detailed instructions and work assignments, setting deadlines and priorities, and monitoring completion of work. Works closely with the ASA to complete all assigned tasks and facilitate a supportive and productive administrative office with a genial atmosphere. Develops, oversees and maintains operational control of all department/program accounts, such as: state, trust, concurrent enrollment, work study, student assistance, foundation accounts, and IRA and tracks expenses and revenues in consultation with the Department Chair. Interprets, applies and provides guidance on expenditure of funds and monitors adherence to spending regulations of the various funding sources with all state, university, foundation, College, and department/program policies, procedures, and deadlines relating to budget, procurement, and accounting. Assists with purchasing and tracks, monitors, stocks and distributes supplies, equipment and other necessary expenditures and submits reconciliation reports as needed and in alignment with CSU and department guidelines. Prepares analyses of expenditures and makes short- and long-term recommendations to the Department Chair and prepares and provides budget plans, requests, and reports as required to the Department Chair and College Budget Analyst. Oversees collection and processing of payroll/monthly time vouchers and tracks payroll expenses for Student Assistants, temporary help and pool positions to ensure they fall within annual budgets, including verification and tracking of state and federal work study for Student Assistants. Responsible for personnel administration, ensuring adherence to personnel policies and procedures, for process such as: faculty evaluation; recruitment, hiring and separation of faculty and staff as well as guest lecturers, Student Assistants, Instructional Student Assistants, volunteers, temporary and emergency hires, and Special Consultants. Serves as Key Advisor and arranges for phone, keys, computer, and nameplates for new, moving, and separating faculty, staff and students and coordinates facility maintenance and repairs, submitting work requests as needed. In consultation with faculty and the Department Chair, prepares and updates the class schedule for each semester, taking into consideration the competing interests of faculty preferences, student needs, inter- and intra-schedule conflicts, university scheduling policy, and availability of required part-time faculty and monitors faculty workload. Identifies scheduling conflicts in faculty and facility assignments and notifies Department Chair, Program Lead and MA Graduate Coordinator. Assists Department Chair/Curriculum Committee in the preparation of curriculum changes, maintaining records of changes and updating forms as required. Serves as department point of contact for registration, course permission numbers, and add/drop process for courses requiring department approval. Serves as a central source of information and referral for faculty, students, staff, and community members regarding department, college, and university programs, procedures, and policies; interprets, explains, and applies this information to applicable situations as required. Oversees coordination and publicizing of Department and special events (graduation receptions, visiting lecturer presentations, department retreats) and information of interest via bulk email and mail notifications and via campus events calendar to students, faculty, staff, prospective students, alumni, applicants, etc. as directed by Department Chair, Program Lead and MA Graduate Coordinator. Oversees maintenance of department website, working with the Department Chair, Program Lead, MA Graduate Coordinator, College, MarCom and ITS as appropriate. Assists faculty, staff and students with the travel process following applicable travel policy rules and regulations. Maintains current knowledge of where to find and how to respond to questions regarding a variety of university, college and department policies, procedures, and practices as well as department curriculum, facilities, events to students, faculty, staff and the public. Knowledge, Skills, and Abilities Associated with this Position Include: Demonstrated knowledge of: Mastery of English grammar, punctuation, and spelling (thorough). University infrastructure, policies, procedures (comprehensive and detailed). Fundamentals of budget analysis. Basic business mathematics. Demonstrated ability to: Work as a front-line contact for the Department, interacting with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Be proficient in performing multiple work assignments and projects independently. Learn, understand, interpret, apply and communicate policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Independently plan, organize, and coordinate day-to-day and long-range activities. Clearly communicate orally and in writing and effectively write and present standard information. Research, analyze, and evaluate information pertaining to a broad range of operational and procedural office and administrative problems and develop, recommend, and evaluate proposed solutions. Understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Troubleshoot most office administration problems and respond to inquiries and requests related to work area. Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Use negotiation and interpersonal skills to achieve results, bring people together, and expedite projects. Work cooperatively with staff and faculty and deal sympathetically and effectively with students and the general public. Establish, model, promote and maintain professional and effective communication and working relationships with students, faculty, and staff from diverse backgrounds within the Department and across campus. Perform business math, analyze budgetary data, and make accurate projections requiring some inference. Effectively draft and compose correspondence and present own reports. Be patient and considerate, but firm and consistent with a wide variety of faculty, staff, and student personalities in potentially contentious situations. Process sensitive and confidential information in a responsible and professional manner. Multi-task, prioritize work, tolerate frequent interruptions and meet various deadlines. Specialized skills: Fluency in standard office support technology systems and software packages and willingness and ability to learn new software and related skills required to perform job duties effectively. Effective interpersonal and communication skills. Thorough knowledge of and skill in standard office methods, procedures and practices. Strong orientation to serve students and faculty. The incumbent must be comfortable in a busy office environment. Many of the duties of this position involve computer work, work direction from multiple entities, frequent interruption and distraction, travel to various locations around campus, high-pressure deadlines and frequent changes in procedures and work demands. Must be flexible and able to manage multiple demands simultaneously. Minimum Qualifications: The education equivalent to a high school diploma and equivalent to three years of progressively responsible administrative support experience which has provided the incumbent with the knowledge, special skills, and abilities listed below. Preferred Qualifications: Bachelor's degree, five years of progressively responsible administrative support experience, thorough knowledge of and experience in budget and fiscal management, experience in an academic office and educational setting with a diverse student population, working knowledge of PeopleSoft Campus Solutions, OBI, Drupal, social media platforms, 25Live, Google calendar and other Google programs, Campus Marketplace, CANVA, Adobe InDesign, or other software used by the campus, recent demonstrated experience within the university system, and demonstrated customer service. Application Procedure: To apply, qualified candidates must electronically submit the following materials via PageUp: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:59 p.m. on Tuesday, May 31, 2022. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt's Human Resources Office at (707) 826-3626. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Humboldt Annual Security Report is available at: https://clery.humboldt.edu/content/annual-security-reports . CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent off of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: May 18, 2022 Closing Date/Time: May 31, 2022
May 19, 2022
Full Time
Description: Administrative Support Coordinator II (Internal Only) College of Arts, Humanities and Social Sciences Job #514172 Close Date: Tuesday, May 31, 2022 (Job #514172) Administrative Support Coordinator II, $3,440-$5,639 monthly. Appointments are typically made at the beginning of the salary range. The College of Arts, Humanities and Social Sciences is looking to appoint two (2) Academic Support Coordinator IIs. These will be full-time, benefited, 12-month pay plan, permanent positions with a one-year probationary period. Current assignments will be in the Department of Sociology and the Departments of Communication and Journalism and Mass Communication. These positions come with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Please note that this is an internal recruitment open only to active, stateside, staff Cal Poly Humboldt Employees. Now is an exciting time to join the College of Arts, Humanities and Social Sciences and its departments and programs as we transition to C al Poly Humboldt! Cal Poly Humboldt has been named the state's third polytechnic institution and the first in Northern California. Backed by a historic state investment, we're adding in-demand new academic programs, building new facilities, and growing our enrollment. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu . Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi'ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Position Summary: Under the lead work direction of the Department Chairs, Program Leaders and MA Graduate Coordinator, the incumbent is responsible for all administrative and clerical support of the assigned departments and its programs with particular emphasis in the areas of office and budget oversight, personnel administration, and department and program support. The incumbent is a representative of the College of Arts, Humanities and Social Sciences and the departments/programs in which they are assigned and should maintain professionalism and confidentiality at all times as well as cordial and effective working relationships with departmental faculty and staff and faculty and staff across the University. Many duties and responsibilities listed below are cyclical and only occur in certain points of the academic year. All duties and responsibilities listed below are in support of a hybrid context of face-to-face and/or virtual setting as needed. Necessary adjustments to department/program assignments may need to be made to support the departments/programs or the needs of the College. Key Responsibilities: The duties associated with these positions are highly dynamic but ultimately provide broad administrative support for the overall operation and function of the department/program offices and the department/program resources and activities. Work may vary considerably day to day and may include components of the following duties: Responsible for the administrative and clerical operations of the department/program, to include overall responsibility for office practices and procedures. Coordinates work priorities, schedules, and deadlines to ensure college, administrative, and instructional requirements are met in a timely manner. Provides work direction to the Administrative Support Assistant (ASA) and office Student Assistants including training, providing detailed instructions and work assignments, setting deadlines and priorities, and monitoring completion of work. Works closely with the ASA to complete all assigned tasks and facilitate a supportive and productive administrative office with a genial atmosphere. Develops, oversees and maintains operational control of all department/program accounts, such as: state, trust, concurrent enrollment, work study, student assistance, foundation accounts, and IRA and tracks expenses and revenues in consultation with the Department Chair. Interprets, applies and provides guidance on expenditure of funds and monitors adherence to spending regulations of the various funding sources with all state, university, foundation, College, and department/program policies, procedures, and deadlines relating to budget, procurement, and accounting. Assists with purchasing and tracks, monitors, stocks and distributes supplies, equipment and other necessary expenditures and submits reconciliation reports as needed and in alignment with CSU and department guidelines. Prepares analyses of expenditures and makes short- and long-term recommendations to the Department Chair and prepares and provides budget plans, requests, and reports as required to the Department Chair and College Budget Analyst. Oversees collection and processing of payroll/monthly time vouchers and tracks payroll expenses for Student Assistants, temporary help and pool positions to ensure they fall within annual budgets, including verification and tracking of state and federal work study for Student Assistants. Responsible for personnel administration, ensuring adherence to personnel policies and procedures, for process such as: faculty evaluation; recruitment, hiring and separation of faculty and staff as well as guest lecturers, Student Assistants, Instructional Student Assistants, volunteers, temporary and emergency hires, and Special Consultants. Serves as Key Advisor and arranges for phone, keys, computer, and nameplates for new, moving, and separating faculty, staff and students and coordinates facility maintenance and repairs, submitting work requests as needed. In consultation with faculty and the Department Chair, prepares and updates the class schedule for each semester, taking into consideration the competing interests of faculty preferences, student needs, inter- and intra-schedule conflicts, university scheduling policy, and availability of required part-time faculty and monitors faculty workload. Identifies scheduling conflicts in faculty and facility assignments and notifies Department Chair, Program Lead and MA Graduate Coordinator. Assists Department Chair/Curriculum Committee in the preparation of curriculum changes, maintaining records of changes and updating forms as required. Serves as department point of contact for registration, course permission numbers, and add/drop process for courses requiring department approval. Serves as a central source of information and referral for faculty, students, staff, and community members regarding department, college, and university programs, procedures, and policies; interprets, explains, and applies this information to applicable situations as required. Oversees coordination and publicizing of Department and special events (graduation receptions, visiting lecturer presentations, department retreats) and information of interest via bulk email and mail notifications and via campus events calendar to students, faculty, staff, prospective students, alumni, applicants, etc. as directed by Department Chair, Program Lead and MA Graduate Coordinator. Oversees maintenance of department website, working with the Department Chair, Program Lead, MA Graduate Coordinator, College, MarCom and ITS as appropriate. Assists faculty, staff and students with the travel process following applicable travel policy rules and regulations. Maintains current knowledge of where to find and how to respond to questions regarding a variety of university, college and department policies, procedures, and practices as well as department curriculum, facilities, events to students, faculty, staff and the public. Knowledge, Skills, and Abilities Associated with this Position Include: Demonstrated knowledge of: Mastery of English grammar, punctuation, and spelling (thorough). University infrastructure, policies, procedures (comprehensive and detailed). Fundamentals of budget analysis. Basic business mathematics. Demonstrated ability to: Work as a front-line contact for the Department, interacting with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Be proficient in performing multiple work assignments and projects independently. Learn, understand, interpret, apply and communicate policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Independently plan, organize, and coordinate day-to-day and long-range activities. Clearly communicate orally and in writing and effectively write and present standard information. Research, analyze, and evaluate information pertaining to a broad range of operational and procedural office and administrative problems and develop, recommend, and evaluate proposed solutions. Understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Troubleshoot most office administration problems and respond to inquiries and requests related to work area. Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Use negotiation and interpersonal skills to achieve results, bring people together, and expedite projects. Work cooperatively with staff and faculty and deal sympathetically and effectively with students and the general public. Establish, model, promote and maintain professional and effective communication and working relationships with students, faculty, and staff from diverse backgrounds within the Department and across campus. Perform business math, analyze budgetary data, and make accurate projections requiring some inference. Effectively draft and compose correspondence and present own reports. Be patient and considerate, but firm and consistent with a wide variety of faculty, staff, and student personalities in potentially contentious situations. Process sensitive and confidential information in a responsible and professional manner. Multi-task, prioritize work, tolerate frequent interruptions and meet various deadlines. Specialized skills: Fluency in standard office support technology systems and software packages and willingness and ability to learn new software and related skills required to perform job duties effectively. Effective interpersonal and communication skills. Thorough knowledge of and skill in standard office methods, procedures and practices. Strong orientation to serve students and faculty. The incumbent must be comfortable in a busy office environment. Many of the duties of this position involve computer work, work direction from multiple entities, frequent interruption and distraction, travel to various locations around campus, high-pressure deadlines and frequent changes in procedures and work demands. Must be flexible and able to manage multiple demands simultaneously. Minimum Qualifications: The education equivalent to a high school diploma and equivalent to three years of progressively responsible administrative support experience which has provided the incumbent with the knowledge, special skills, and abilities listed below. Preferred Qualifications: Bachelor's degree, five years of progressively responsible administrative support experience, thorough knowledge of and experience in budget and fiscal management, experience in an academic office and educational setting with a diverse student population, working knowledge of PeopleSoft Campus Solutions, OBI, Drupal, social media platforms, 25Live, Google calendar and other Google programs, Campus Marketplace, CANVA, Adobe InDesign, or other software used by the campus, recent demonstrated experience within the university system, and demonstrated customer service. Application Procedure: To apply, qualified candidates must electronically submit the following materials via PageUp: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:59 p.m. on Tuesday, May 31, 2022. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt's Human Resources Office at (707) 826-3626. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Humboldt Annual Security Report is available at: https://clery.humboldt.edu/content/annual-security-reports . CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent off of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: May 18, 2022 Closing Date/Time: May 31, 2022
California State University, Chico
Administrative Support Coordinator (Administrative Support Coordinator I) (511921)
California State University, Chico 400 West 1st Street, Chico, CA 95929, USA
Description: Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: The Support Coordinator performs duties under general supervision, but works independently to provide essential front line administrative support at the Agriculture Teaching and Research Center (ATRC) commonly referred to as the University Farm in collaboration with the Farm AA/S and ASC I. This is a busy office that provides daily assistance to faculty, students and the community. Duties include accounts payable/receivable and budget support, cash and deposit processing, general administrative and event support, student payroll processing, and backup support for the AA/S and the ASC I. Mandatory Vaccinations: The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual. Agricultural background or experience and familiarity with common agricultural terms in relation to crops, orchards and/or livestock. One or more years of full-time equivalent work experience, involving responsibility for accounts receivable/accounts payable and cash handling. Experience using ONESolution. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm Salary and Benefits Information: $3,276 - $5,148 per month / $39,312 - $61,776 annually (New employees should anticipate being hired at the beginning of the salary range) This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 date, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued. Throughout employment in this position incumbent must maintain a valid California Driver's License as well as continued completion and compliance of the CSU Defensive Driver's Training course. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that California State University, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Closing Date/Time: June 1, 2022
May 19, 2022
Full Time
Description: Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: The Support Coordinator performs duties under general supervision, but works independently to provide essential front line administrative support at the Agriculture Teaching and Research Center (ATRC) commonly referred to as the University Farm in collaboration with the Farm AA/S and ASC I. This is a busy office that provides daily assistance to faculty, students and the community. Duties include accounts payable/receivable and budget support, cash and deposit processing, general administrative and event support, student payroll processing, and backup support for the AA/S and the ASC I. Mandatory Vaccinations: The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual. Agricultural background or experience and familiarity with common agricultural terms in relation to crops, orchards and/or livestock. One or more years of full-time equivalent work experience, involving responsibility for accounts receivable/accounts payable and cash handling. Experience using ONESolution. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm Salary and Benefits Information: $3,276 - $5,148 per month / $39,312 - $61,776 annually (New employees should anticipate being hired at the beginning of the salary range) This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 date, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued. Throughout employment in this position incumbent must maintain a valid California Driver's License as well as continued completion and compliance of the CSU Defensive Driver's Training course. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that California State University, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Closing Date/Time: June 1, 2022
San Diego State University
Administrative Support Assistant II - Biology (513769)
San Diego State University 5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary The Department of Biology is the largest department within the University. The department serves and mentors approximately 1300 undergraduate majors in Biology and Microbiology, 80 minors, 150+ graduate students, and thousands of students from other departments. SDSU offers a rich variety of coursework in cellular and molecular biology, ecology, evolution, and related fields. In a typical semester, undergraduates have access to over 50 courses. Nearly all of these have class sizes less than 30 or have associated laboratory sections with less than 25 students. SDSU's Biology Department has a large number of laboratory and field-based courses compared with Biology departments at other institutions. The lower division laboratories are taught by graduate students (rather than undergraduates), and many of the upper division laboratories are taught by the professors themselves. The Administrative Support Assistant for Biology will provide clerical support to department staff, faculty and students. Responsibilities include organizing and distributing department publications, coordinating supply orders, and assisting with reports, facility reservations, and recruitment and volunteer processes. The ideal candidate will possess the ability to provide high-quality customer service to students, faculty, and staff, as well as the experience necessary to navigate high-volume activity, while maintaining organization and professionalism. For information about the Biology department, click here . This is a full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is physically located at the SDSU Main Campus in San Diego. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Specialized Skills Required Experience with database software and other technologies such as ORACLE, SIMS-R, Astra, AppExpress and Webportal Preferred Qualifications Working knowledge of MS Office, including Excel and Word Customer service experience Experience with Google Suite (Sheets, Calendar, Docs) Experience using Zoom similar video conferencing software Compensation and Benefits Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,300 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,120 - $4,592 per month. SDSU Vaccine Policy In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 2, 2022. To receive full consideration, apply by June 1, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu or 619-594-1139. Closing Date/Time: Open until filled
May 19, 2022
Full Time
Description: Position Summary The Department of Biology is the largest department within the University. The department serves and mentors approximately 1300 undergraduate majors in Biology and Microbiology, 80 minors, 150+ graduate students, and thousands of students from other departments. SDSU offers a rich variety of coursework in cellular and molecular biology, ecology, evolution, and related fields. In a typical semester, undergraduates have access to over 50 courses. Nearly all of these have class sizes less than 30 or have associated laboratory sections with less than 25 students. SDSU's Biology Department has a large number of laboratory and field-based courses compared with Biology departments at other institutions. The lower division laboratories are taught by graduate students (rather than undergraduates), and many of the upper division laboratories are taught by the professors themselves. The Administrative Support Assistant for Biology will provide clerical support to department staff, faculty and students. Responsibilities include organizing and distributing department publications, coordinating supply orders, and assisting with reports, facility reservations, and recruitment and volunteer processes. The ideal candidate will possess the ability to provide high-quality customer service to students, faculty, and staff, as well as the experience necessary to navigate high-volume activity, while maintaining organization and professionalism. For information about the Biology department, click here . This is a full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is physically located at the SDSU Main Campus in San Diego. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Specialized Skills Required Experience with database software and other technologies such as ORACLE, SIMS-R, Astra, AppExpress and Webportal Preferred Qualifications Working knowledge of MS Office, including Excel and Word Customer service experience Experience with Google Suite (Sheets, Calendar, Docs) Experience using Zoom similar video conferencing software Compensation and Benefits Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,300 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,120 - $4,592 per month. SDSU Vaccine Policy In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 2, 2022. To receive full consideration, apply by June 1, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu or 619-594-1139. Closing Date/Time: Open until filled
Texas Tech University Health Sciences Center
Unit Supervisor
Texas Tech University Health Sciences Center Lubbock, TX, United States
Position Description Supervises and coordinates activities of personnel engaged in carrying out departmental objectives in a unit of a department. Major/Essential Functions Supervise administrative staff to ensure compliance with policy, accountability, and personal actions. Oversees and introduces new onboarding faculty and staff to the Department of Pediatrics Oversees all new hire paperwork for paperwork and staff Oversees training processes for all faculty and staff Formulate faculty and staff epafs, reimbursements and one-time payments Oversee immigration and ICS paperwork for the Department of Pediatrics Represents the Department of Pediatrics in the coordination of faculty recruitment Responsible for all initial credentialing/enrollment for onboarding faculty members Demonstrates expertise in purchasing, travel, procurement card policies and procedures Represents the Department of Pediatrics with TTUHSC HR in completing all supervisory changes, augmentations, overloads, and other functions as necessary Processes all termination and exit paperwork for the Department of Pediatrics Manages Brassring for the Department of Pediatrics Maintain and develop Department of Pediatrics, HSC, and TTPP web and social media pages Actively participate in the management team for the Department of Pediatrics in development of departmental decisions. Ambassador of Red Raider Reader/Reach out and Read program Supports faculty positions with hospitalists group with hospital partners Other duties as assigned Required Qualifications Bachelor's degree plus two years of job-related experience; OR a combination of education and/or experience to equal six years. Preferred Qualifications Strong organizational skills with the ability to multi-task Strong communication (written and verbal) skills with the ability to interact with all levels within the organization as well as with external partners Enhances teamwork by working with others in a collaborative manner Must create an environment of respect, trust and confidence Required Attachments Cover Letter, Resume / CV Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
May 19, 2022
Position Description Supervises and coordinates activities of personnel engaged in carrying out departmental objectives in a unit of a department. Major/Essential Functions Supervise administrative staff to ensure compliance with policy, accountability, and personal actions. Oversees and introduces new onboarding faculty and staff to the Department of Pediatrics Oversees all new hire paperwork for paperwork and staff Oversees training processes for all faculty and staff Formulate faculty and staff epafs, reimbursements and one-time payments Oversee immigration and ICS paperwork for the Department of Pediatrics Represents the Department of Pediatrics in the coordination of faculty recruitment Responsible for all initial credentialing/enrollment for onboarding faculty members Demonstrates expertise in purchasing, travel, procurement card policies and procedures Represents the Department of Pediatrics with TTUHSC HR in completing all supervisory changes, augmentations, overloads, and other functions as necessary Processes all termination and exit paperwork for the Department of Pediatrics Manages Brassring for the Department of Pediatrics Maintain and develop Department of Pediatrics, HSC, and TTPP web and social media pages Actively participate in the management team for the Department of Pediatrics in development of departmental decisions. Ambassador of Red Raider Reader/Reach out and Read program Supports faculty positions with hospitalists group with hospital partners Other duties as assigned Required Qualifications Bachelor's degree plus two years of job-related experience; OR a combination of education and/or experience to equal six years. Preferred Qualifications Strong organizational skills with the ability to multi-task Strong communication (written and verbal) skills with the ability to interact with all levels within the organization as well as with external partners Enhances teamwork by working with others in a collaborative manner Must create an environment of respect, trust and confidence Required Attachments Cover Letter, Resume / CV Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
Orange County, CA
IT Director of Service Delivery for Data Center Services (Administrative Manager III)
Orange County, CA Orange County, CA, United States
IT DIRECTOR OF SERVICE DELIVERY FOR DATA CENTER SERVICES (Administrative Manager III) This position is scheduled to receive a salary range increase on the following date: Effective July 1, 2022 - 3.0% increase Mandatory Employee Retirement Contributions will decrease on the following date: Effective July 1, 2022 - 0.5% decrease Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list. This list will be used to fill current and future Administrative Manager III positions with this specialty. In addition, this recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will be closing Wednesday, June 1, 2022 at 11:59 p.m. (PST) Qualified applicants are encouraged to apply immediately. ORANGE COUNTY INFORMATION TECHNOLOGY The mission of Orange County Information Technology (OCIT) is to provide innovative, reliable, and secure technology solutions that support County departments in delivering quality public services. OCIT provides IT solutions across County departments for voice communications, network services, application support, service desk, desktop support, as well as data center services. For more information on OCIT, click here. For more information on the County of Orange, click here . THE OPPORTUNITY The Office of Information Technology (OCIT) seeks a highly skilled OCIT Director of Service Delivery for Data Center Services that will possess a thorough understanding of all facets of Information Technology and how it impacts operational planning and program implementation in meeting user requirements and service delivery needs. Responsibilities for this position include leading the implementation and services for all Data Center Services, such as service desk, desktop support, servers and storage, physical security, and infrastructure and facilities management. In addition to possessing an uncompromising commitment to service in the best interest of the public, this position requires considerable education, technical expertise, and experience in strategic and tactical Information Technology planning. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will possess a Bachelor's Degree or higher in computer science/information systems or a related field and have at least five (5) years of extensive experience in managing a complex, large-scale IT environment, including the following: IT Processing Platforms, Service Desk, Desktop, Data Centers, IT Security, Physical Security, Storage, and Backup and Disaster Recovery. In addition, the ideal candidate will possess extensive knowledge and experience in the following core competencies: TECHNICAL EXPERTISE Managing and preparing multi-million dollar Information Technology infrastructures and projects, IT budgets, and Strategic Financial Plans (SFP) Working with numerous clients with varying business operations on IT technology, budgeting, contracts, and developing business requirements. Developing and negotiating IT Request for Proposals (RFPs) and managing an extensive portfolio of IT Contracts Applying advanced techniques of project management and coordination for large IT projects: prioritizing competing demands, resource planning, budget estimation and preparation, technical report writing Staying current on emerging and changing technology to identify and implement innovative IT solutions LEADERSHIP/ SUPERVISORY Leveraging and managing a robust team of internal staff teams and contractor staff in order to achieve operational goals Establishing and maintaining effective partnerships through collaboration and information technology in support of the County Managing the day-to-day responsibilities of a 24x7x 365 IT organization prudently Managing a large IT environment with 6+ locations and 5,000+ users Assigning clear authority and holding others accountable for goal achievement COMMUNICATION Collaborating with clients and fostering a positive business relationship to meet all levels of IT service demands (technical, research & development, and operations & maintenance) Clearly discussing and conveying Information Technology concepts and terminology with both technical and non-technical staff at all levels within and outside the department Producing clear and concise written documents, emails, project status reports, and briefs Communicating effectively with various levels of the organization PROBLEM-SOLVING/ DECISION MAKING Making strategic judgments and evaluating the impact of information technology decisions Developing strategic, tactical, and operating information technology plans which set technical direction, policy standards, and objectives for OCIT Analyzing problems and proposing solutions while dealing with changing priorities Planning, organizing, and implementing projects to meet established time frames MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications and physical and mental requirements and environmental conditions for this position. RECRUITMENT PROCESS: Human Resource Services | Application Screening (Refer/Non-Refer) Human Resource Services (HRS) will screen all application materials to identify qualified candidates. After the screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | Oral Exam (Weighted 100%): Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference: The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows: Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing . Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.) The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact EmDee Liu at 714-834-2590 or Nareepat.liu@ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 6/1/2022 11:59 PM Pacific
May 19, 2022
Full Time
IT DIRECTOR OF SERVICE DELIVERY FOR DATA CENTER SERVICES (Administrative Manager III) This position is scheduled to receive a salary range increase on the following date: Effective July 1, 2022 - 3.0% increase Mandatory Employee Retirement Contributions will decrease on the following date: Effective July 1, 2022 - 0.5% decrease Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list. This list will be used to fill current and future Administrative Manager III positions with this specialty. In addition, this recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will be closing Wednesday, June 1, 2022 at 11:59 p.m. (PST) Qualified applicants are encouraged to apply immediately. ORANGE COUNTY INFORMATION TECHNOLOGY The mission of Orange County Information Technology (OCIT) is to provide innovative, reliable, and secure technology solutions that support County departments in delivering quality public services. OCIT provides IT solutions across County departments for voice communications, network services, application support, service desk, desktop support, as well as data center services. For more information on OCIT, click here. For more information on the County of Orange, click here . THE OPPORTUNITY The Office of Information Technology (OCIT) seeks a highly skilled OCIT Director of Service Delivery for Data Center Services that will possess a thorough understanding of all facets of Information Technology and how it impacts operational planning and program implementation in meeting user requirements and service delivery needs. Responsibilities for this position include leading the implementation and services for all Data Center Services, such as service desk, desktop support, servers and storage, physical security, and infrastructure and facilities management. In addition to possessing an uncompromising commitment to service in the best interest of the public, this position requires considerable education, technical expertise, and experience in strategic and tactical Information Technology planning. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will possess a Bachelor's Degree or higher in computer science/information systems or a related field and have at least five (5) years of extensive experience in managing a complex, large-scale IT environment, including the following: IT Processing Platforms, Service Desk, Desktop, Data Centers, IT Security, Physical Security, Storage, and Backup and Disaster Recovery. In addition, the ideal candidate will possess extensive knowledge and experience in the following core competencies: TECHNICAL EXPERTISE Managing and preparing multi-million dollar Information Technology infrastructures and projects, IT budgets, and Strategic Financial Plans (SFP) Working with numerous clients with varying business operations on IT technology, budgeting, contracts, and developing business requirements. Developing and negotiating IT Request for Proposals (RFPs) and managing an extensive portfolio of IT Contracts Applying advanced techniques of project management and coordination for large IT projects: prioritizing competing demands, resource planning, budget estimation and preparation, technical report writing Staying current on emerging and changing technology to identify and implement innovative IT solutions LEADERSHIP/ SUPERVISORY Leveraging and managing a robust team of internal staff teams and contractor staff in order to achieve operational goals Establishing and maintaining effective partnerships through collaboration and information technology in support of the County Managing the day-to-day responsibilities of a 24x7x 365 IT organization prudently Managing a large IT environment with 6+ locations and 5,000+ users Assigning clear authority and holding others accountable for goal achievement COMMUNICATION Collaborating with clients and fostering a positive business relationship to meet all levels of IT service demands (technical, research & development, and operations & maintenance) Clearly discussing and conveying Information Technology concepts and terminology with both technical and non-technical staff at all levels within and outside the department Producing clear and concise written documents, emails, project status reports, and briefs Communicating effectively with various levels of the organization PROBLEM-SOLVING/ DECISION MAKING Making strategic judgments and evaluating the impact of information technology decisions Developing strategic, tactical, and operating information technology plans which set technical direction, policy standards, and objectives for OCIT Analyzing problems and proposing solutions while dealing with changing priorities Planning, organizing, and implementing projects to meet established time frames MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications and physical and mental requirements and environmental conditions for this position. RECRUITMENT PROCESS: Human Resource Services | Application Screening (Refer/Non-Refer) Human Resource Services (HRS) will screen all application materials to identify qualified candidates. After the screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | Oral Exam (Weighted 100%): Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference: The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows: Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing . Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.) The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact EmDee Liu at 714-834-2590 or Nareepat.liu@ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 6/1/2022 11:59 PM Pacific
STATE OF NEVADA
LEGAL SECRETARY TRAINEE
State of Nevada LAS VEGAS, Nevada, United States
LEGAL SECRETARY TRAINEE - Requisition ID: [[id]] Recruitment Type: Open Competitive Posting Close Date: 5/27/2022 Geographical Location: Las Vegas, Boulder City, Indian Springs, Jean, Henderson Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - HEARINGS AND APPEALS DIVISION Business Unit: HR-HEARINGS & APPEALS Work Type: PERMANENT *Pay Grade: GRADE 25 Salary Range: $33,971.76 - $49,151.52 Full-Time/Part-Time: Full Time Recruiter: LISA D FRIEND Phone: 775 684-0110 Email: friend@admin.nv.gov Position Description This position is a for a Legal Secretary Trainee that will underfill the Legal Secretary II located in Las Vegas, NV. The incumbent will be the judicial secretary to Hearing Officer (HO) which is responsible for calendaring duties including reset dates, notices, and of stacked and time certain hearings. The incumbent will also be the direct HO liaison for telephone status checks responsible for informing HO of case status for instruction, provide skilled legal clerical support; create and monitor all court correspondence, pleadings, motions, orders, resets, stipulations, application and decisions for HO signature. The incumbent will distinguish priorities and route files to the appropriate courtroom, monitor court reporters and interpreters, and note all changes on HO daily calendar. The incumbent will act as HO liaison to the general public, attorneys, laymen, employer representatives. The incumbent will also perform all clerical and administrative duties as may be necessary. In addition to the duties listed above, this position may serve as a roaming secretary to assist with extended absences and fill future vacancies. Legal Secretaries perform specialized secretarial duties for attorneys, administrative law judges, and/or hearings/appeals officers including preparing legal documents and correspondence; calendaring; maintaining records, and providing assistance on routine problems and inquiries which are not of a legal nature. Under immediate supervision, incumbents acquire skills and experience in performing the duties outlined in the series concept. This is the entry-level in the series, and progression to the continuing trainee level may occur upon meeting the minimum qualifications, satisfactory job performance, and with approval of the appointing authority. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ Minimum Qualifications Graduation from high school or equivalent education and one year of general clerical experience; OR an equivalent combination of education and experience as described above. (See Special Requirement and Informational Note) Informational Notes Educational Equivalents: 1) An Associate of Science degree with a legal secretarial emphasis is equivalent to one year of legal secretarial trainee experience. (2) Completion of a legal secretarial diploma program from an accredited business college is equivalent to one year of legal secretarial trainee experience. Special Requirements Some positions require incumbents to be a notary public. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas
May 19, 2022
LEGAL SECRETARY TRAINEE - Requisition ID: [[id]] Recruitment Type: Open Competitive Posting Close Date: 5/27/2022 Geographical Location: Las Vegas, Boulder City, Indian Springs, Jean, Henderson Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - HEARINGS AND APPEALS DIVISION Business Unit: HR-HEARINGS & APPEALS Work Type: PERMANENT *Pay Grade: GRADE 25 Salary Range: $33,971.76 - $49,151.52 Full-Time/Part-Time: Full Time Recruiter: LISA D FRIEND Phone: 775 684-0110 Email: friend@admin.nv.gov Position Description This position is a for a Legal Secretary Trainee that will underfill the Legal Secretary II located in Las Vegas, NV. The incumbent will be the judicial secretary to Hearing Officer (HO) which is responsible for calendaring duties including reset dates, notices, and of stacked and time certain hearings. The incumbent will also be the direct HO liaison for telephone status checks responsible for informing HO of case status for instruction, provide skilled legal clerical support; create and monitor all court correspondence, pleadings, motions, orders, resets, stipulations, application and decisions for HO signature. The incumbent will distinguish priorities and route files to the appropriate courtroom, monitor court reporters and interpreters, and note all changes on HO daily calendar. The incumbent will act as HO liaison to the general public, attorneys, laymen, employer representatives. The incumbent will also perform all clerical and administrative duties as may be necessary. In addition to the duties listed above, this position may serve as a roaming secretary to assist with extended absences and fill future vacancies. Legal Secretaries perform specialized secretarial duties for attorneys, administrative law judges, and/or hearings/appeals officers including preparing legal documents and correspondence; calendaring; maintaining records, and providing assistance on routine problems and inquiries which are not of a legal nature. Under immediate supervision, incumbents acquire skills and experience in performing the duties outlined in the series concept. This is the entry-level in the series, and progression to the continuing trainee level may occur upon meeting the minimum qualifications, satisfactory job performance, and with approval of the appointing authority. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ Minimum Qualifications Graduation from high school or equivalent education and one year of general clerical experience; OR an equivalent combination of education and experience as described above. (See Special Requirement and Informational Note) Informational Notes Educational Equivalents: 1) An Associate of Science degree with a legal secretarial emphasis is equivalent to one year of legal secretarial trainee experience. (2) Completion of a legal secretarial diploma program from an accredited business college is equivalent to one year of legal secretarial trainee experience. Special Requirements Some positions require incumbents to be a notary public. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas
STATE OF NEVADA
CONSERVATION CREW SUPERVISOR 1: FIRE SUPPRESSION / PIOCHE
State of Nevada PIOCHE, Nevada, United States
CONSERVATION CREW SUPERVISOR 1: FIRE SUPPRESSION / PIOCHE - Requisition ID: [[id]] Recruitment Type: Open Competitive Posting Close Date: 6/1/2022 Geographical Location: Pioche Department: DEPARTMENT OF CONSERVATION & NATURAL RESOURCES Division: DCNR - FORESTRY DIVISION Business Unit: HR-FORESTRY CONSERVATION CAMPS Work Type: PERMANENT *Pay Grade: GRADE 29 Salary Range: $39,943.44 - $58,380.48 Full-Time/Part-Time: Full Time Recruiter: KENDRICK MCKINNEY Phone: 702 486-2663 Email: KendrickMckinney@admin.nv.gov Position Description C onservation Crew Supervisors supervise crews of Nevada Department of Corrections (NDOC) inmates and/or Nevada Division of Forestry (NDF) staff, maintain security, and provide training in equipment use and safety in completing projects in resource conservation and/or fire management. This position is for a Conservation Crew Supervisor - Option B (Fire Suppression), and will be enrolled into the Police/Fire retirement in PERS and will be covered under the Heart and Lung bill once eligible. This is the trainee level in the series and progression to the next level in the series may occur upon meeting minimum qualifications, satisfactory performance, and with the approval of the appointing authority. The Division of Forestry has an unique partnership with the Department of Corrections to train and provide labor skills in natural resource and wildland fire management to minimum security inmates to help rehabilitate and reduce return rates. Under the supervision of the Conservation Camp Supervisor, this is an underfill for a Conservation Crew Supervisor III. This position supervises and directs up to 12 inmate crew members on natural resource conservation projects and wildland fire suppression incidents. Conservation projects can include, but are not limited to, timber stand improvement, timber harvest, insect and disease abatement, vegetative fuels reduction, tree planting, reclamation of wildfire damaged lands, riparian enhancement, watershed and range improvement, wildlife habitat enhancement, park maintenance, prescribed fire fuel reduction projects, and application of herbicide and pesticide for noxious weed and insect control. To view the full class specifications for this position, visit: http://hr.nv.gov/uploadedFiles/hrnvgov/Content/Resources/ClassSpecs/01/01-817spc.pdf Additional Information Wildland Fire response can be required in and out of state for durations up to 21 days. NWCG qualifications are required to be obtained and/or maintained for the duration of employment commensurate with the level of Crew Supervisor filled. Conservation Crew Supervisors supervise and evaluate crew member skill levels; plan, assign and review work; brief crew regarding work requirements and processes, job hazards and safety standards; direct projects to ensure timely completion and production rates are met; identify problems and take corrective action; and ensure the custody and security of crew members. Crew supervisors also compile data and prepare records and reports related to project outcomes and accomplishments; equipment usage, maintenance and repair; and crew member evaluations, training and cohesion. The selected applicant must pass the arduous pack test that consists of a three (3) mile walk, carrying a forty-five (45) pound pack within forty-five (45) minutes, as well as, a pre-hire drug screening and background check. Minimum Qualifications Graduation from high school or equivalent education and two years of general work experience; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Informational Notes Applicants for Option B: Fire Suppression, are required to pass a physical agility test prior to appointment and as a condition for continuing employment. Possession of a Class B driver's license with air brake endorsement is required within one year of appointment and as a condition of continuing employment. A Bachelor's degree from an accredited college or university in biology, ecology, natural resource management, forestry, or closely related field can be substituted for the NDF Resource Task Book. Positions must obtain and maintain required qualifications within agency defined time frames as a condition of continuing employment. Positions within Option B: Fire Suppression, must pass a strict annual physical examination according to agency standards and to meet requirements of the provisions of the Heart/Lung Bills. All positions must obtain Basic Life Support for Health Care Providers (CPR & AED) American Heart Association certification and a qualification of First Aid or higher certification during the probationary period and must maintain certification as a condition of continuing employment. Special Requirements Possession of a valid driver's license is required at the time of application and as a condition of continuing employment. Pursuant to NRS 284.4066, all positions in this class have been identified as affecting public safety. Persons offered employment in this class must submit to a pre-employment screening for controlled substances. Incumbents employed at the Conservation Crew Supervisor I and II - Both Options, must initiate and successfully complete the required NDF or National Wildland Coordinating Group (NWCG) task books within three years of appointment, and as a condition of continuing employment, in order to progress to the next level in the series. Positions are required to work weekends and/or holidays and must be available for emergency assignments up to 14 days in duration. Applicants are required to undergo a Nevada Department of Corrections (NDOC) background investigation prior to being considered for employment. Probationary employees working in a correctional setting must successfully complete 40 hours of "pre- service" training provided by the Department of Corrections. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas
May 19, 2022
CONSERVATION CREW SUPERVISOR 1: FIRE SUPPRESSION / PIOCHE - Requisition ID: [[id]] Recruitment Type: Open Competitive Posting Close Date: 6/1/2022 Geographical Location: Pioche Department: DEPARTMENT OF CONSERVATION & NATURAL RESOURCES Division: DCNR - FORESTRY DIVISION Business Unit: HR-FORESTRY CONSERVATION CAMPS Work Type: PERMANENT *Pay Grade: GRADE 29 Salary Range: $39,943.44 - $58,380.48 Full-Time/Part-Time: Full Time Recruiter: KENDRICK MCKINNEY Phone: 702 486-2663 Email: KendrickMckinney@admin.nv.gov Position Description C onservation Crew Supervisors supervise crews of Nevada Department of Corrections (NDOC) inmates and/or Nevada Division of Forestry (NDF) staff, maintain security, and provide training in equipment use and safety in completing projects in resource conservation and/or fire management. This position is for a Conservation Crew Supervisor - Option B (Fire Suppression), and will be enrolled into the Police/Fire retirement in PERS and will be covered under the Heart and Lung bill once eligible. This is the trainee level in the series and progression to the next level in the series may occur upon meeting minimum qualifications, satisfactory performance, and with the approval of the appointing authority. The Division of Forestry has an unique partnership with the Department of Corrections to train and provide labor skills in natural resource and wildland fire management to minimum security inmates to help rehabilitate and reduce return rates. Under the supervision of the Conservation Camp Supervisor, this is an underfill for a Conservation Crew Supervisor III. This position supervises and directs up to 12 inmate crew members on natural resource conservation projects and wildland fire suppression incidents. Conservation projects can include, but are not limited to, timber stand improvement, timber harvest, insect and disease abatement, vegetative fuels reduction, tree planting, reclamation of wildfire damaged lands, riparian enhancement, watershed and range improvement, wildlife habitat enhancement, park maintenance, prescribed fire fuel reduction projects, and application of herbicide and pesticide for noxious weed and insect control. To view the full class specifications for this position, visit: http://hr.nv.gov/uploadedFiles/hrnvgov/Content/Resources/ClassSpecs/01/01-817spc.pdf Additional Information Wildland Fire response can be required in and out of state for durations up to 21 days. NWCG qualifications are required to be obtained and/or maintained for the duration of employment commensurate with the level of Crew Supervisor filled. Conservation Crew Supervisors supervise and evaluate crew member skill levels; plan, assign and review work; brief crew regarding work requirements and processes, job hazards and safety standards; direct projects to ensure timely completion and production rates are met; identify problems and take corrective action; and ensure the custody and security of crew members. Crew supervisors also compile data and prepare records and reports related to project outcomes and accomplishments; equipment usage, maintenance and repair; and crew member evaluations, training and cohesion. The selected applicant must pass the arduous pack test that consists of a three (3) mile walk, carrying a forty-five (45) pound pack within forty-five (45) minutes, as well as, a pre-hire drug screening and background check. Minimum Qualifications Graduation from high school or equivalent education and two years of general work experience; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Informational Notes Applicants for Option B: Fire Suppression, are required to pass a physical agility test prior to appointment and as a condition for continuing employment. Possession of a Class B driver's license with air brake endorsement is required within one year of appointment and as a condition of continuing employment. A Bachelor's degree from an accredited college or university in biology, ecology, natural resource management, forestry, or closely related field can be substituted for the NDF Resource Task Book. Positions must obtain and maintain required qualifications within agency defined time frames as a condition of continuing employment. Positions within Option B: Fire Suppression, must pass a strict annual physical examination according to agency standards and to meet requirements of the provisions of the Heart/Lung Bills. All positions must obtain Basic Life Support for Health Care Providers (CPR & AED) American Heart Association certification and a qualification of First Aid or higher certification during the probationary period and must maintain certification as a condition of continuing employment. Special Requirements Possession of a valid driver's license is required at the time of application and as a condition of continuing employment. Pursuant to NRS 284.4066, all positions in this class have been identified as affecting public safety. Persons offered employment in this class must submit to a pre-employment screening for controlled substances. Incumbents employed at the Conservation Crew Supervisor I and II - Both Options, must initiate and successfully complete the required NDF or National Wildland Coordinating Group (NWCG) task books within three years of appointment, and as a condition of continuing employment, in order to progress to the next level in the series. Positions are required to work weekends and/or holidays and must be available for emergency assignments up to 14 days in duration. Applicants are required to undergo a Nevada Department of Corrections (NDOC) background investigation prior to being considered for employment. Probationary employees working in a correctional setting must successfully complete 40 hours of "pre- service" training provided by the Department of Corrections. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas
City of Palo Alto
Senior Accountant/ Payroll Supervisor
City of Palo Alto Palo Alto, CA, United States
Description The City of Palo Alto is currently recruiting for a Senior Accountant to oversee the City's in-house payroll function. As a full-service Charter City with a council-manager form of government, Palo Alto has a reputation of being progressive and innovative while maintaining high-caliber financial reporting of its proposed operating budget of $934 million and a capital budget of $352 million for fiscal year 2023. We are located at the center of an economy that is recognized worldwide as a leader in technological, medical and green innovation. Our community is committed to cultivating an environment of creativity and life-long learning. The Administrative Services Department (ASD) provides analytical, organizational, and administrative support for a wide variety of projects throughout the organization. The Department prides itself on a high-level of customer service to decision-makers, the public, employees, and other departments in the City. ASD records, monitors, and protects the City's assets through essential financial management, including forecasting, budgeting, and financial reporting. ASD's divisions include Accounting, the Office of Management and Budget, Purchasing, Treasury, Real Estate, Revenue Collections, Stores and Administration. This supervisory position is key to achieving the Accounting Division mission of accurate, timely and reliable financial information for internal and external customers. Responsibilities will include supervision and execution of bi-weekly payroll processing for approximately 1,100 employees; preparation and/or review of journal entries; account reconciliations; coordination of monthly, quarterly and annual payroll reports, including W-2s; financial analysis and review of multiple Internal Service Funds; and special projects This key role in the Administrative Services Department requires a high degree of accuracy and compliance. The incumbent will supervise three staff level personnel and coordinate the many time-critical tasks within the payroll group. Payroll is a highly visible, process-oriented work group that requires hands on management, attention to detail, timely and accurate processing, and compliance with nine employee group memorandum of agreements/ compensation plans, as well as federal, state and local requirements. Providing exceptional customer service is also a critical element of the position. Benefits: Fantastic benefits package and compensation plan. This posting will be open until June 19, 2022. The first review of applications will be conducted on June 3, 2022. Interviews will be offered based on experience and relevant qualifications anytime after June 3, 2022. Essential Duties Supervise staff, including prioritization and assignment of work, conduct performance evaluations, ensure adequate staff training, and make hiring, termination, and disciplinary recommendations. Oversee a high volume of processing; analyze and monitor all payroll functions. Provide expert-level consultative services, training, assistance, and instruction to internal staff on policies, procedures, and best practices. Ensure the City' payroll is in compliance with state, federal and local laws Provide training, assistance, and instruction to City employees. Interpret and apply contract provisions of numerous bargaining unit agreements, including interface with Human Resources to implement new benefits and/or newly bargained additions or changes to the payroll system. Oversee a wide variety of transactional testing scenarios. Design and/or review a variety of routine to complex reports. Prepare and/or assign the preparation of audit schedules to staff; coordinate schedules with external auditors; explain financial policies, procedures, and/or other relevant information to external auditors. Participate in developing, maintaining, and improving internal controls and system efficiencies. Reconciling differences and correcting any discrepancies within established accounting systems using critical analysis skills; Serve as a liaison with internal departments, especially HR and the SAP support team, as well as external agencies, including Internal Revenue Service, CalPERS, PARS, and California Employers' Retiree Benefit Trust (CERBT). Pension analysis and as needed support and reporting Retiree Medical Biannual Actuarial report preparation and analysis support Work with HR on updates to benefits and payroll related employee/unit changes To see complete job posting click HERE. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Bachelor's Degree in Accounting or related field Five years of payroll processing experience; Three years supervisory experience Preferred Qualifications: SAP Payroll experience preferred Public agency payroll experience preferred Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: 6/19/2022 11:59 PM Pacific
May 19, 2022
Full Time
Description The City of Palo Alto is currently recruiting for a Senior Accountant to oversee the City's in-house payroll function. As a full-service Charter City with a council-manager form of government, Palo Alto has a reputation of being progressive and innovative while maintaining high-caliber financial reporting of its proposed operating budget of $934 million and a capital budget of $352 million for fiscal year 2023. We are located at the center of an economy that is recognized worldwide as a leader in technological, medical and green innovation. Our community is committed to cultivating an environment of creativity and life-long learning. The Administrative Services Department (ASD) provides analytical, organizational, and administrative support for a wide variety of projects throughout the organization. The Department prides itself on a high-level of customer service to decision-makers, the public, employees, and other departments in the City. ASD records, monitors, and protects the City's assets through essential financial management, including forecasting, budgeting, and financial reporting. ASD's divisions include Accounting, the Office of Management and Budget, Purchasing, Treasury, Real Estate, Revenue Collections, Stores and Administration. This supervisory position is key to achieving the Accounting Division mission of accurate, timely and reliable financial information for internal and external customers. Responsibilities will include supervision and execution of bi-weekly payroll processing for approximately 1,100 employees; preparation and/or review of journal entries; account reconciliations; coordination of monthly, quarterly and annual payroll reports, including W-2s; financial analysis and review of multiple Internal Service Funds; and special projects This key role in the Administrative Services Department requires a high degree of accuracy and compliance. The incumbent will supervise three staff level personnel and coordinate the many time-critical tasks within the payroll group. Payroll is a highly visible, process-oriented work group that requires hands on management, attention to detail, timely and accurate processing, and compliance with nine employee group memorandum of agreements/ compensation plans, as well as federal, state and local requirements. Providing exceptional customer service is also a critical element of the position. Benefits: Fantastic benefits package and compensation plan. This posting will be open until June 19, 2022. The first review of applications will be conducted on June 3, 2022. Interviews will be offered based on experience and relevant qualifications anytime after June 3, 2022. Essential Duties Supervise staff, including prioritization and assignment of work, conduct performance evaluations, ensure adequate staff training, and make hiring, termination, and disciplinary recommendations. Oversee a high volume of processing; analyze and monitor all payroll functions. Provide expert-level consultative services, training, assistance, and instruction to internal staff on policies, procedures, and best practices. Ensure the City' payroll is in compliance with state, federal and local laws Provide training, assistance, and instruction to City employees. Interpret and apply contract provisions of numerous bargaining unit agreements, including interface with Human Resources to implement new benefits and/or newly bargained additions or changes to the payroll system. Oversee a wide variety of transactional testing scenarios. Design and/or review a variety of routine to complex reports. Prepare and/or assign the preparation of audit schedules to staff; coordinate schedules with external auditors; explain financial policies, procedures, and/or other relevant information to external auditors. Participate in developing, maintaining, and improving internal controls and system efficiencies. Reconciling differences and correcting any discrepancies within established accounting systems using critical analysis skills; Serve as a liaison with internal departments, especially HR and the SAP support team, as well as external agencies, including Internal Revenue Service, CalPERS, PARS, and California Employers' Retiree Benefit Trust (CERBT). Pension analysis and as needed support and reporting Retiree Medical Biannual Actuarial report preparation and analysis support Work with HR on updates to benefits and payroll related employee/unit changes To see complete job posting click HERE. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Bachelor's Degree in Accounting or related field Five years of payroll processing experience; Three years supervisory experience Preferred Qualifications: SAP Payroll experience preferred Public agency payroll experience preferred Vaccination Status: The City of Palo Alto recently implemented a COVID19 vaccination policy, which requires employees reporting to work onsite to be vaccinated or regularly tested. Upon your start date, you will be asked your COVID19 vaccination status. If vaccinated, we will ask to see a copy of your vaccination card. A member of our Benefits team will explain the policy in more detail once onboarded. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Closing Date/Time: 6/19/2022 11:59 PM Pacific
County of Nevada
Intern-District Attorney Administrative Support (Law Clerk)
Nevada County, CA Nevada City, CA, United States
Definition and Class Characteristics We would like to invite you to be a part of an exciting and innovative team! Join one of our departments within Nevada County that is progressive, ingenious and values your talent. We empower and strive to achieve greatness while offering equal opportunity for all county employees. We have a strong non-discrimination policy and believe the County of Nevada would be an outstanding opportunity for you! Position Title: Intern, District Attorney Law Clerk This position will be in the Nevada County District Attorney's (DA's) Office and will report to the Assistant District Attorney. The mission of the DA's Office is to provide exemplary legal services, to aggressively seek justice for victims of crimes, and to treat all people in a professional, honest, courteous, and respectful manner. Functions of Agency/Department: The District Attorney's Office provides a wide variety of services to the citizens of Nevada County. First and foremost, we work to prosecute crimes within the county in accordance with justice. In addition, our office investigates crimes alongside law enforcement, assists victims and survivors of crime and works to protect the youth and help deter them from criminal activity. The office is is responsible for the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. Intern Duties/Responsibilities: Under supervision by the Assistant District Attorney, perform a variety of responsibilities supporting the role of a prosecutor. Examples of the types of work to be performed include, but are not limited to, the following primary assignments: Research Case Law Support attorneys by writing motions, memos and briefs Support attorneys by assisting with trial preparation which can range from creating presentations, creating and copying jury instructions, assisting with jury selection Accompany attorney to court to take docket notes and update the case management system Public Speaking in Court Setting if they are a certified law student with the CA State Bar Have Excellent written and oral communications skills, are detail oriented and reliable Exemplorary Interpersonal and Research Skills Ability to type 40 WPM. Must practice privacy policies. Must be experienced on Word, Excel and be technological adept. Candidates selected for the position would be asked to perform a range of duties from very basic activities to those requiring higher skill levels to enhance a department's operations. Interns need be able to stand or walk much of the time, with bending, stooping, and squatting, twisting, reaching, working on irregular surfaces, occasional lifting of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. Any disabilities preventing these standards of work will be accommodated as we are able. Educational Requirements, Skills, Training, or Qualifications: This Internship is best suited for with a Bachelor's Degree and at least two years of law school. Recent law school graduates that are waiting to take and/or pass the bar would be eligible. Qualifying Programs: Qualified Students must have completed at least two years of law school. The candidate must pass a law enforcement background check. Time Commitment: Minimum 16-20 hours per week during regular business hours (Monday through Friday). Applicants willing to work additional hours or for a longer duration typically gain a more in-depth experience. Benefits Available to Intern: This program prepares law clerks for entry level attorney positions after passing the State Bar. During the duration of the program, incumbents are encouraged to develop dynamically growing skills and to work with greater independence of action as they further gain experience and proficiency in their skills. With this internship, individuals are offered an excellent opportunity to: Build their resume and explore career options Apply skills and knowledge to the workplace We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Contact the Internship team at: Internship.Coordinator@co.nevada.ca.us or by phone (530) 265-7191.Closing Date/Time: Continuous
May 19, 2022
Intern
Definition and Class Characteristics We would like to invite you to be a part of an exciting and innovative team! Join one of our departments within Nevada County that is progressive, ingenious and values your talent. We empower and strive to achieve greatness while offering equal opportunity for all county employees. We have a strong non-discrimination policy and believe the County of Nevada would be an outstanding opportunity for you! Position Title: Intern, District Attorney Law Clerk This position will be in the Nevada County District Attorney's (DA's) Office and will report to the Assistant District Attorney. The mission of the DA's Office is to provide exemplary legal services, to aggressively seek justice for victims of crimes, and to treat all people in a professional, honest, courteous, and respectful manner. Functions of Agency/Department: The District Attorney's Office provides a wide variety of services to the citizens of Nevada County. First and foremost, we work to prosecute crimes within the county in accordance with justice. In addition, our office investigates crimes alongside law enforcement, assists victims and survivors of crime and works to protect the youth and help deter them from criminal activity. The office is is responsible for the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. Intern Duties/Responsibilities: Under supervision by the Assistant District Attorney, perform a variety of responsibilities supporting the role of a prosecutor. Examples of the types of work to be performed include, but are not limited to, the following primary assignments: Research Case Law Support attorneys by writing motions, memos and briefs Support attorneys by assisting with trial preparation which can range from creating presentations, creating and copying jury instructions, assisting with jury selection Accompany attorney to court to take docket notes and update the case management system Public Speaking in Court Setting if they are a certified law student with the CA State Bar Have Excellent written and oral communications skills, are detail oriented and reliable Exemplorary Interpersonal and Research Skills Ability to type 40 WPM. Must practice privacy policies. Must be experienced on Word, Excel and be technological adept. Candidates selected for the position would be asked to perform a range of duties from very basic activities to those requiring higher skill levels to enhance a department's operations. Interns need be able to stand or walk much of the time, with bending, stooping, and squatting, twisting, reaching, working on irregular surfaces, occasional lifting of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. Any disabilities preventing these standards of work will be accommodated as we are able. Educational Requirements, Skills, Training, or Qualifications: This Internship is best suited for with a Bachelor's Degree and at least two years of law school. Recent law school graduates that are waiting to take and/or pass the bar would be eligible. Qualifying Programs: Qualified Students must have completed at least two years of law school. The candidate must pass a law enforcement background check. Time Commitment: Minimum 16-20 hours per week during regular business hours (Monday through Friday). Applicants willing to work additional hours or for a longer duration typically gain a more in-depth experience. Benefits Available to Intern: This program prepares law clerks for entry level attorney positions after passing the State Bar. During the duration of the program, incumbents are encouraged to develop dynamically growing skills and to work with greater independence of action as they further gain experience and proficiency in their skills. With this internship, individuals are offered an excellent opportunity to: Build their resume and explore career options Apply skills and knowledge to the workplace We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Contact the Internship team at: Internship.Coordinator@co.nevada.ca.us or by phone (530) 265-7191.Closing Date/Time: Continuous
County of Nevada
Administrative Analyst I
Nevada County, CA Nevada City, CA, United States
Definition and Class Characteristics Interviews will be held the week of June 6, 2022 Nevada County is seeking an expert Administrative Analyst I in our County Executive Office. Come and be a part of a team of highly skilled professionals who are working together to create the best programming and services for our community and residents. Your role is key to the running of the office which is comprised of the County Executive Officer, Assistant County Executive Officer, Deputy County Executive Officer/Chief Financial Officer, Project Administrator, Public Information Officer, Risk Manager, and skilled budget and finance analysts. Help support the mission of the CEO's office by performing these duties: Prepare and present reports, resolutions and ordinances before the Board of Supervisors and other groups Assist with preparation and presentation of budgets for assigned units; perform basic budget and expenditure review Assist in preparing requests for proposals, contracts and agreements Learn to research and analyze legislative issues and prepare reports on their impact on County operations Prepare comprehensive written reports; maintain complete files and records of work performed This position is crafted for individuals who have a Bachelor's degree in public administration, business administration or economics plus one year of experience in administrative preferably in a public agency. If you have skills in making effective public speaking presentations, that's a plus! The position is full-time and fully-benefited. The County of Nevada offers an extensive benefits package including, but not limited to: CalPERS retirement Medical Dental Vision Life insurance FSA Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. To review the job description, please click here . Education and Experience Required Minimum Qualifications: Bachelor's degree in public administration, business administration, economics or a related field from an accredited college or university, and one year of experience in administrative, budget or personnel analysis, preferably in a public agency. Additional qualifying experience may be substituted for the required education on a year for year basis to a maximum of two years. 800x600 Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 st1:*{behavior:url(#ieooui) } /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman",serif;}Possession of a valid California driver's license within 30 days of hire.Closing Date/Time: 6/1/2022 5:00 PM Pacific
May 19, 2022
Full Time
Definition and Class Characteristics Interviews will be held the week of June 6, 2022 Nevada County is seeking an expert Administrative Analyst I in our County Executive Office. Come and be a part of a team of highly skilled professionals who are working together to create the best programming and services for our community and residents. Your role is key to the running of the office which is comprised of the County Executive Officer, Assistant County Executive Officer, Deputy County Executive Officer/Chief Financial Officer, Project Administrator, Public Information Officer, Risk Manager, and skilled budget and finance analysts. Help support the mission of the CEO's office by performing these duties: Prepare and present reports, resolutions and ordinances before the Board of Supervisors and other groups Assist with preparation and presentation of budgets for assigned units; perform basic budget and expenditure review Assist in preparing requests for proposals, contracts and agreements Learn to research and analyze legislative issues and prepare reports on their impact on County operations Prepare comprehensive written reports; maintain complete files and records of work performed This position is crafted for individuals who have a Bachelor's degree in public administration, business administration or economics plus one year of experience in administrative preferably in a public agency. If you have skills in making effective public speaking presentations, that's a plus! The position is full-time and fully-benefited. The County of Nevada offers an extensive benefits package including, but not limited to: CalPERS retirement Medical Dental Vision Life insurance FSA Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. To review the job description, please click here . Education and Experience Required Minimum Qualifications: Bachelor's degree in public administration, business administration, economics or a related field from an accredited college or university, and one year of experience in administrative, budget or personnel analysis, preferably in a public agency. Additional qualifying experience may be substituted for the required education on a year for year basis to a maximum of two years. 800x600 Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 st1:*{behavior:url(#ieooui) } /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman",serif;}Possession of a valid California driver's license within 30 days of hire.Closing Date/Time: 6/1/2022 5:00 PM Pacific
County of Nevada
Administrative Analyst II
Nevada County, CA Nevada City, CA, United States
Definition and Class Characteristics Interviews will be held the week of June 6, 2022 Nevada County is seeking an expert Administrative Analyst II in our County Executive Office. Come and join a team of highly skilled professionals who are working together to create the best programming and services for our community and residents. Your role is key to the running of the office which is comprised of the County Executive Officer, Assistant County Executive Officer, Deputy County Executive Officer/Chief Financial Officer, Project Administrator, Public Information Officer, Risk Manager, and skilled budget and finance analysts. Help support the mission of the CEO's office by performing these duties: This is a journey-level position where individuals with little direct supervision provide technical assistance with communications and are expected to perform the full range of duties and responsibilities. Those vital duties include: Assists with developing and implementing division/department or agency goals, objectives, policies and procedures regarding communication initiatives. Assists with coordinating media releases, letters, brochures, and articles for internal use as well as for dissemination to the public. Assists with the development and maintenance of division/department or agency web pages. Assist in preparing requests for proposals, contracts and agreements Learn to research and analyze legislative issues and prepare reports on their impact on County operations May represent the County or department during community projects and events designed to enhance awareness of the unit's roles, responsibilities, and activities. Prepare comprehensive written reports; answer questions from the public Review and analyze government operations and recommend changes An Administrative Analyst II is an integral part of the County's communications team whose mission is to assist higher-level management with public communications, contract administration and monitoring, special projects, and studies! This position is crafted for individuals who have a Bachelor's degree in communications, public administration, business administration or economics plus one year of experience in administration, preferably in a public agency. In addition to the above, 2 years of experience at a level equivalent to Nevada County's classification of Administrative Analyst I is required. Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy. This position is full-time and fully-benefited. The County of Nevada offers an extensive benefits package including, but not limited to: CalPERS retirement Medical Dental Vision Life insurance FSA We are an equal opportunity employer, and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation. Review the full job description for more information. Education and Experience Required Minimum Qualifications: Level I: Bachelor's degree in public administration, business administration, economics or a related field from an accredited college or university, and one year of experience in administrative, budget or personnel analysis, preferably in a public agency.? Additional qualifying experience may be substituted for the required education on a year for year basis to a maximum of two years. Level II: (in addition to the above) Two years of experience at a level equivalent to Nevada County's classification of Administrative Analyst I. Possession of a valid California driver's license within 30 days of hire.Closing Date/Time: 6/1/2022 5:00 PM Pacific
May 19, 2022
Full Time
Definition and Class Characteristics Interviews will be held the week of June 6, 2022 Nevada County is seeking an expert Administrative Analyst II in our County Executive Office. Come and join a team of highly skilled professionals who are working together to create the best programming and services for our community and residents. Your role is key to the running of the office which is comprised of the County Executive Officer, Assistant County Executive Officer, Deputy County Executive Officer/Chief Financial Officer, Project Administrator, Public Information Officer, Risk Manager, and skilled budget and finance analysts. Help support the mission of the CEO's office by performing these duties: This is a journey-level position where individuals with little direct supervision provide technical assistance with communications and are expected to perform the full range of duties and responsibilities. Those vital duties include: Assists with developing and implementing division/department or agency goals, objectives, policies and procedures regarding communication initiatives. Assists with coordinating media releases, letters, brochures, and articles for internal use as well as for dissemination to the public. Assists with the development and maintenance of division/department or agency web pages. Assist in preparing requests for proposals, contracts and agreements Learn to research and analyze legislative issues and prepare reports on their impact on County operations May represent the County or department during community projects and events designed to enhance awareness of the unit's roles, responsibilities, and activities. Prepare comprehensive written reports; answer questions from the public Review and analyze government operations and recommend changes An Administrative Analyst II is an integral part of the County's communications team whose mission is to assist higher-level management with public communications, contract administration and monitoring, special projects, and studies! This position is crafted for individuals who have a Bachelor's degree in communications, public administration, business administration or economics plus one year of experience in administration, preferably in a public agency. In addition to the above, 2 years of experience at a level equivalent to Nevada County's classification of Administrative Analyst I is required. Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy. This position is full-time and fully-benefited. The County of Nevada offers an extensive benefits package including, but not limited to: CalPERS retirement Medical Dental Vision Life insurance FSA We are an equal opportunity employer, and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation. Review the full job description for more information. Education and Experience Required Minimum Qualifications: Level I: Bachelor's degree in public administration, business administration, economics or a related field from an accredited college or university, and one year of experience in administrative, budget or personnel analysis, preferably in a public agency.? Additional qualifying experience may be substituted for the required education on a year for year basis to a maximum of two years. Level II: (in addition to the above) Two years of experience at a level equivalent to Nevada County's classification of Administrative Analyst I. Possession of a valid California driver's license within 30 days of hire.Closing Date/Time: 6/1/2022 5:00 PM Pacific
City and County of Denver
Eligibility Customer Service Worker- Denver Human Services
City and County of Denver Denver, Colorado, United States
About Our Job This posting will accept applications through May 20th. Please apply as soon as possible. Diversity in the City The City and County of Denver is committed to cultivating a culture of equity, diversity, and inclusion. This commitment is woven into our values and belief that we are strongest when we embrace and celebrate our differences. We aim to have employees who are as diverse as our residents, with different perspectives and unique ways of thinking. If you share these values and our enthusiasm for equity, we encourage you to apply to join our team. About Denver Human Services Denver Human Services provides support to one in three Denver residents. We envision a healthy community where people are connected, supported, safe, and well. Our services include food assistance, cash and medical benefits, child support and veteran services, child welfare and adult protection, work opportunities, and more. If you are committed to supporting the health and strength of the community and want to be a part of an engaged workplace, we’d love to work with you! About our Assistance Programs: The dedicated staff at Denver Human Services (DHS) are here to listen and advise, helping people apply for public assistance programs. We can provide information about food assistance and financial assistance, as well as help for veterans and those who need long term care. DHS provides a range of other services, including help with transitional housing, medical assistance, and heating costs. The selected candidates must possess the following skills: Show understanding, courtesy, tact, empathy, and concern, develops and maintains relationships, may deal with people who are difficult, hostile, and/or distressed, relates well with people from varied backgrounds and situations, and is sensitive to individual differences Listening: Receives, attends to, interprets, and responds to verbal messages and other cues such as body language in ways that are appropriate to listeners and situations, along with the ability to recall information Reading: Understands and interprets written materials including technical materials, rules, regulations, instructions, reports, charts, graphs, or tables, and applies what is learned from written materials to specific situations Flexibility: Adapts quickly to changes, is open-minded and willing to learn Computer savvy: Ability to maneuver different computer programs and systems De-escalation: Maintaining professional demeanor and relationships during difficult or escalated interactions and communicates ideas and/or information clearly and thoughts are well organized. High level of resiliency and ability to work well under extreme pressure Ability to exhibit analytical and troubleshooting skills and able to prioritize, multi-task and follow directions Ability to balance positive customer service with workload efficiency As an Eligibility Technician, you will be expected to: Successfully complete on-the-job training, learning methods and techniques for determining financial eligibility for public assistance programs including but not limited to cash assistance, food assistance, and Medicaid Attend instructor-led training sessions to learn processes, practices and application of financial eligibility determinations, studies applicable rules and regulations, and receives instruction in the interpretation and application of appropriate laws, rules, regulations, and procedures Receive training and instruction on identifying internal and external referral resources in order to provide referrals to clients to non-profit agencies and other service providers Perform increasingly more responsible work as the employee gains experience and independently provides basic eligibility services Perform other related duties as assigned This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment or test. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org About You Our ideal candidate has: At least two years of high-volume, direct contact customer service experience Bilingual skills and is and able read, write, and speak proficiently A high level of proficiency using Microsoft Office products (Outlook, Word, Excel) Previous experience using databases and ability to troubleshoot in various computer systems Previous experience determining eligibility and case management experience Previous experience in high-pressure, quality oriented professional environments. Previous experience in accounting/calculations Ability to read, understand, interpret, and apply complex regulations and acknowledgement and acceptance of Time Limited constraints of position We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience: Two (2) years of experience performing specialized/technical office support work Education & Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements About Everything Else Job Profile CA2655 Eligibility Technician I To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $19.31 - $28.97 Starting Pay Although our full pay range is listed above, the budgeted hiring range for this position will most likely be between $19.31 - $24.14 per hour. Agency Denver Human Services Assessment Requirement Data Entry Alphanumeric The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
May 19, 2022
Full Time
About Our Job This posting will accept applications through May 20th. Please apply as soon as possible. Diversity in the City The City and County of Denver is committed to cultivating a culture of equity, diversity, and inclusion. This commitment is woven into our values and belief that we are strongest when we embrace and celebrate our differences. We aim to have employees who are as diverse as our residents, with different perspectives and unique ways of thinking. If you share these values and our enthusiasm for equity, we encourage you to apply to join our team. About Denver Human Services Denver Human Services provides support to one in three Denver residents. We envision a healthy community where people are connected, supported, safe, and well. Our services include food assistance, cash and medical benefits, child support and veteran services, child welfare and adult protection, work opportunities, and more. If you are committed to supporting the health and strength of the community and want to be a part of an engaged workplace, we’d love to work with you! About our Assistance Programs: The dedicated staff at Denver Human Services (DHS) are here to listen and advise, helping people apply for public assistance programs. We can provide information about food assistance and financial assistance, as well as help for veterans and those who need long term care. DHS provides a range of other services, including help with transitional housing, medical assistance, and heating costs. The selected candidates must possess the following skills: Show understanding, courtesy, tact, empathy, and concern, develops and maintains relationships, may deal with people who are difficult, hostile, and/or distressed, relates well with people from varied backgrounds and situations, and is sensitive to individual differences Listening: Receives, attends to, interprets, and responds to verbal messages and other cues such as body language in ways that are appropriate to listeners and situations, along with the ability to recall information Reading: Understands and interprets written materials including technical materials, rules, regulations, instructions, reports, charts, graphs, or tables, and applies what is learned from written materials to specific situations Flexibility: Adapts quickly to changes, is open-minded and willing to learn Computer savvy: Ability to maneuver different computer programs and systems De-escalation: Maintaining professional demeanor and relationships during difficult or escalated interactions and communicates ideas and/or information clearly and thoughts are well organized. High level of resiliency and ability to work well under extreme pressure Ability to exhibit analytical and troubleshooting skills and able to prioritize, multi-task and follow directions Ability to balance positive customer service with workload efficiency As an Eligibility Technician, you will be expected to: Successfully complete on-the-job training, learning methods and techniques for determining financial eligibility for public assistance programs including but not limited to cash assistance, food assistance, and Medicaid Attend instructor-led training sessions to learn processes, practices and application of financial eligibility determinations, studies applicable rules and regulations, and receives instruction in the interpretation and application of appropriate laws, rules, regulations, and procedures Receive training and instruction on identifying internal and external referral resources in order to provide referrals to clients to non-profit agencies and other service providers Perform increasingly more responsible work as the employee gains experience and independently provides basic eligibility services Perform other related duties as assigned This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment or test. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org About You Our ideal candidate has: At least two years of high-volume, direct contact customer service experience Bilingual skills and is and able read, write, and speak proficiently A high level of proficiency using Microsoft Office products (Outlook, Word, Excel) Previous experience using databases and ability to troubleshoot in various computer systems Previous experience determining eligibility and case management experience Previous experience in high-pressure, quality oriented professional environments. Previous experience in accounting/calculations Ability to read, understand, interpret, and apply complex regulations and acknowledgement and acceptance of Time Limited constraints of position We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience: Two (2) years of experience performing specialized/technical office support work Education & Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements About Everything Else Job Profile CA2655 Eligibility Technician I To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $19.31 - $28.97 Starting Pay Although our full pay range is listed above, the budgeted hiring range for this position will most likely be between $19.31 - $24.14 per hour. Agency Denver Human Services Assessment Requirement Data Entry Alphanumeric The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
City and County of Denver
Marketing and Communications Staff Assistant- Denver Human Services
City and County of Denver Denver, Colorado, United States
About Our Job This posting will accept applications through May 24th. Please apply as soon as possible. Diversity in the City The City and County of Denver is committed to cultivating a culture of equity, diversity, and inclusion. This commitment is woven into our values and belief that we are strongest when we embrace and celebrate our differences. We aim to have employees who are as diverse as our residents, with different perspectives and unique ways of thinking. If you share these values and our enthusiasm for equity, we encourage you to apply to join our team. About Denver Human Services Denver Human Services provides support to one in three Denver residents. We envision a healthy community where people are connected, supported, safe, and well. Our services include food, cash and medical benefits, child support and veteran services, child welfare and adult protection, work opportunities, and more. If you are committed to supporting the health and strength of the community and want to be a part of an engaged workplace, we’d love to work with you! About Community Impact and Strategic Planning The Community Impact and Strategic Planning team is comprised of the Marketing and Communications team, Strategic Planning team, Social Impact and Advocacy team and Resource Engagement and Prevention team. Community Impact supports all divisions and teams at Denver Human Services and was designed to advance inclusive, participatory, and community-informed initiatives. These initiatives range from building community partnerships and investing in Denver communities to collaborating with other city agencies, nonprofits, and community-based organizations. All our work is guided by the Denver Human Services Strategic Plan: Human Together 2022-2024 around five strategic goals: Ensuring Equity and Access Advancing Health and Wellness Strengthening Economic Resilience Supporting Safe and Thriving Communities Supporting Our Workforce and Operations Focused on Excellence At Denver Human Services, the Marketing and Communications team informs and engages staff, customers and community partners, and serves as a creative thought partner, working closely with the Executive Management Team, Mayor’s Office, internal divisions, and other citywide communications teams. About the Position: Marketing and Communications Staff Assistant The marketing and communications staff assistant at Denver Human Services will report directly to the marketing and communications director and have experience working in a large department supporting with the daily operations of the team. The ideal candidate will be a reliable, professional, energetic teammate who has excellent customer service skills, some financial and analytical background, strong administrative and organizational skills and able to work successfully with minimal supervision. The successful candidate must ensure confidentiality, be detail-oriented, have strong time management and prioritization skills, and excellent scheduling and interpersonal skills. This candidate will also offer informed opinions to management on courses of action based on specialized knowledge and provide support to the Marketing and Communications team to ensure that division needs are met. The key components and responsibilities of this role include, but are not limited to: Supports, establishes and maintains effective media/community/business planning efforts Supports with presentations, plans or assists with event planning, coordination Participates in budget development by identifying and quantifying both ongoing and special budgetary requirements and provides justifications for requested budget items and amounts Oversees creation of purchase orders, manages vendor relations and invoicing and purchase items needed for the execution of internal and external events or marketing Orders office supplies and pays invoices using purchasing software, and works with the team to create and maintain campaign tracking measurements for regular reporting to executive leadership Develops and maintains an inventory system for all marketing campaign materials including both physical and digital assets Administers calendars, set-up and technology, and distributes content to database(s) Provides general office support and special projects as assigned Provides other scheduling and communication support as needed for the manager and other senior leaders in Community Impact Performs other related duties as assigned or requested About You Our ideal candidate has: Excellent verbal and written communications skills with a customer-center focus and approach Ability set general goals and priorities for own work, carry out several assignments simultaneously, and complete assigned work on time Skilled in independently adapting, interpreting, and applying written guidelines, precedents, and standardized work practices to a variety of unprecedented and problematic situations Able to utilize the principles and practices of effective and persuasive communication to elicit information, negotiate problem resolution and/or garner support for various programs or policies Familiarity in researching and analyzing information related to the work assignment Skill in identifying problematic situations related to procedures and implementing changes to correct situation Previous experience working with marketing and communications vendors (print shops, ad agencies, media companies, etc.) Experience working with Workday Previous professional experience communicating across all organizational levels Ability to network and build relationships with community partners We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience: Four (4) years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV Education & Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience About Everything Else Job Profile CA1002 Staff Assistant To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $23.00 - $34.50 Starting Pay Although our full pay range is listed above, the budgeted hiring range for this position will most likely be between $23.00 - $28.75 per hour. Agency Denver Human Services The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
May 19, 2022
Full Time
About Our Job This posting will accept applications through May 24th. Please apply as soon as possible. Diversity in the City The City and County of Denver is committed to cultivating a culture of equity, diversity, and inclusion. This commitment is woven into our values and belief that we are strongest when we embrace and celebrate our differences. We aim to have employees who are as diverse as our residents, with different perspectives and unique ways of thinking. If you share these values and our enthusiasm for equity, we encourage you to apply to join our team. About Denver Human Services Denver Human Services provides support to one in three Denver residents. We envision a healthy community where people are connected, supported, safe, and well. Our services include food, cash and medical benefits, child support and veteran services, child welfare and adult protection, work opportunities, and more. If you are committed to supporting the health and strength of the community and want to be a part of an engaged workplace, we’d love to work with you! About Community Impact and Strategic Planning The Community Impact and Strategic Planning team is comprised of the Marketing and Communications team, Strategic Planning team, Social Impact and Advocacy team and Resource Engagement and Prevention team. Community Impact supports all divisions and teams at Denver Human Services and was designed to advance inclusive, participatory, and community-informed initiatives. These initiatives range from building community partnerships and investing in Denver communities to collaborating with other city agencies, nonprofits, and community-based organizations. All our work is guided by the Denver Human Services Strategic Plan: Human Together 2022-2024 around five strategic goals: Ensuring Equity and Access Advancing Health and Wellness Strengthening Economic Resilience Supporting Safe and Thriving Communities Supporting Our Workforce and Operations Focused on Excellence At Denver Human Services, the Marketing and Communications team informs and engages staff, customers and community partners, and serves as a creative thought partner, working closely with the Executive Management Team, Mayor’s Office, internal divisions, and other citywide communications teams. About the Position: Marketing and Communications Staff Assistant The marketing and communications staff assistant at Denver Human Services will report directly to the marketing and communications director and have experience working in a large department supporting with the daily operations of the team. The ideal candidate will be a reliable, professional, energetic teammate who has excellent customer service skills, some financial and analytical background, strong administrative and organizational skills and able to work successfully with minimal supervision. The successful candidate must ensure confidentiality, be detail-oriented, have strong time management and prioritization skills, and excellent scheduling and interpersonal skills. This candidate will also offer informed opinions to management on courses of action based on specialized knowledge and provide support to the Marketing and Communications team to ensure that division needs are met. The key components and responsibilities of this role include, but are not limited to: Supports, establishes and maintains effective media/community/business planning efforts Supports with presentations, plans or assists with event planning, coordination Participates in budget development by identifying and quantifying both ongoing and special budgetary requirements and provides justifications for requested budget items and amounts Oversees creation of purchase orders, manages vendor relations and invoicing and purchase items needed for the execution of internal and external events or marketing Orders office supplies and pays invoices using purchasing software, and works with the team to create and maintain campaign tracking measurements for regular reporting to executive leadership Develops and maintains an inventory system for all marketing campaign materials including both physical and digital assets Administers calendars, set-up and technology, and distributes content to database(s) Provides general office support and special projects as assigned Provides other scheduling and communication support as needed for the manager and other senior leaders in Community Impact Performs other related duties as assigned or requested About You Our ideal candidate has: Excellent verbal and written communications skills with a customer-center focus and approach Ability set general goals and priorities for own work, carry out several assignments simultaneously, and complete assigned work on time Skilled in independently adapting, interpreting, and applying written guidelines, precedents, and standardized work practices to a variety of unprecedented and problematic situations Able to utilize the principles and practices of effective and persuasive communication to elicit information, negotiate problem resolution and/or garner support for various programs or policies Familiarity in researching and analyzing information related to the work assignment Skill in identifying problematic situations related to procedures and implementing changes to correct situation Previous experience working with marketing and communications vendors (print shops, ad agencies, media companies, etc.) Experience working with Workday Previous professional experience communicating across all organizational levels Ability to network and build relationships with community partners We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience: Four (4) years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV Education & Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience About Everything Else Job Profile CA1002 Staff Assistant To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $23.00 - $34.50 Starting Pay Although our full pay range is listed above, the budgeted hiring range for this position will most likely be between $23.00 - $28.75 per hour. Agency Denver Human Services The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
City and County of Denver
Underground Utility Investigator Supervisor - Wastewater Management - Department of Transportation and Infrastructure
City and County of Denver Denver, Colorado, United States
About Our Job The Department of Transportation and Infrastructure (DOTI), through its employees, enhances the quality of life in Denver by efficiently delivering effective, high quality, safe and equitable public infrastructure, and services. For more information, please visit the DOTI website . DOTI’s Commitment to Equity: DOTI is committed to providing attention and resources to the areas, assets and people of the city with the greatest need. Through equitable contracting, equitable investments, and equitable workforce development. DOTI’s culture revolves around four key principles: (1) Invest in Our People, (2) Operate with Discipline, (3) Use Data to Drive Decisions, and (4) Deliver Results. DOTI Utilities has an opening for an Underground Utility Investigator Supervisor. Job duties and responsibilities of this position include, but are not limited to, the following: Supervises employees involved in the investigation of locating sewers, water lines, gas lines, electric lines, fiber optics, conduits, cable lines and other underground utilities. Receive Underground Utility Locate Tickets generated by Colorado 811 regarding City owned utilities and respond back to them prior to the deadline on the ticket. Reviews work upon completion for adherence to guidelines and standards Conducts employee performance reviews and assists with the hiring process Resolves problems encountered by employees during the course of the assignment Plans, schedules, coordinates and assigns work and establishes goal and priorities for subordinate employees Performs mathematical computations to determine utility locations. Use maps and other information to research the location of City owned utilities within the location of the work area. If the data available is insufficient to process the locate ticket, go to the field, investigate the location of the work and gather the best information available by visual inspection and using locating equipment as necessary Helps coordinate and advise on the cross-training of underground utility investigators Assist with locates when needed Compile investigation data and transfers information to necessary departments, city agencies, businesses or other entities involved with the excavation of underground utilities Coaching employees regarding events captured on the Samsara platform when driving Manage weekend, holiday and after hours standby and overtime schedules for the team, including self. The scheduled locator will need to be available to respond to emergency calls, 24 hours a day, 7 days a week. Strong communication with operational support and clients Provide customer service to external and internal stakeholders About You Our ideal candidate will have: Prior experience or involvement with locating underground utilities, particularly electric and fiber optic cables by using an electro-magnetic locate machine. Experience with application software and intermediate computer skills Willingness to work outdoors in various weather conditions Ability to be on-call on a rotational basis during non-work hours Desire to work independently and as a team We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience Requirement: Two (2) years of experience interpreting blueprints/maps and construction drawings Education/Experience Equivalency: A combination of appropriate education and experience may be substituted for the minimum education and experience requirements License/Certifications: By position, requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment About Everything Else Job Profile CN2082 Underground Utility Investigator Supervisor To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $21.70 - $32.55 Starting Pay Based on experience and education Agency Dept of Transportation & Infrastructure The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
May 19, 2022
Full Time
About Our Job The Department of Transportation and Infrastructure (DOTI), through its employees, enhances the quality of life in Denver by efficiently delivering effective, high quality, safe and equitable public infrastructure, and services. For more information, please visit the DOTI website . DOTI’s Commitment to Equity: DOTI is committed to providing attention and resources to the areas, assets and people of the city with the greatest need. Through equitable contracting, equitable investments, and equitable workforce development. DOTI’s culture revolves around four key principles: (1) Invest in Our People, (2) Operate with Discipline, (3) Use Data to Drive Decisions, and (4) Deliver Results. DOTI Utilities has an opening for an Underground Utility Investigator Supervisor. Job duties and responsibilities of this position include, but are not limited to, the following: Supervises employees involved in the investigation of locating sewers, water lines, gas lines, electric lines, fiber optics, conduits, cable lines and other underground utilities. Receive Underground Utility Locate Tickets generated by Colorado 811 regarding City owned utilities and respond back to them prior to the deadline on the ticket. Reviews work upon completion for adherence to guidelines and standards Conducts employee performance reviews and assists with the hiring process Resolves problems encountered by employees during the course of the assignment Plans, schedules, coordinates and assigns work and establishes goal and priorities for subordinate employees Performs mathematical computations to determine utility locations. Use maps and other information to research the location of City owned utilities within the location of the work area. If the data available is insufficient to process the locate ticket, go to the field, investigate the location of the work and gather the best information available by visual inspection and using locating equipment as necessary Helps coordinate and advise on the cross-training of underground utility investigators Assist with locates when needed Compile investigation data and transfers information to necessary departments, city agencies, businesses or other entities involved with the excavation of underground utilities Coaching employees regarding events captured on the Samsara platform when driving Manage weekend, holiday and after hours standby and overtime schedules for the team, including self. The scheduled locator will need to be available to respond to emergency calls, 24 hours a day, 7 days a week. Strong communication with operational support and clients Provide customer service to external and internal stakeholders About You Our ideal candidate will have: Prior experience or involvement with locating underground utilities, particularly electric and fiber optic cables by using an electro-magnetic locate machine. Experience with application software and intermediate computer skills Willingness to work outdoors in various weather conditions Ability to be on-call on a rotational basis during non-work hours Desire to work independently and as a team We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience Requirement: Two (2) years of experience interpreting blueprints/maps and construction drawings Education/Experience Equivalency: A combination of appropriate education and experience may be substituted for the minimum education and experience requirements License/Certifications: By position, requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment About Everything Else Job Profile CN2082 Underground Utility Investigator Supervisor To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $21.70 - $32.55 Starting Pay Based on experience and education Agency Dept of Transportation & Infrastructure The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
City and County of Denver
Administrative Support Assistant IV - Community Planning and Development
City and County of Denver Denver, Colorado, United States
About Our Job This is an on‐call position which will work no more than 39 hours per week and is not eligible for benefits. On-call positions may have routine or variable work schedules. This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment or test. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org. About Agency The Department of Community Planning and Development (CPD) is seeking three highly motivated individuals to join our department with our Admin team to provide support to three teams as an on-call Administrative Support Assistant IV. The three teams include our Commercial Zoning review team, Residential review team, and the Site Design and Neighborhood Development team. BUILDING COMMUNITY: Denver Community Planning and Development is responsible for visionary city planning and ensuring safe, responsible, sustainable building. CPD regulates planning, zoning, development, and maintenance of private property in Denver. We're working hard to make Denver a great place to live, work and play! Learn more about how we’re “BUILDING COMMUNITY” at www.DenverGov.org/CPD and www.DenverGov.org/DS . The Administrative Support Assistant IV will provide technical and operational support to the public, internal staff members, and other city departments/agencies while maintaining a working knowledge of relevant regulations, policies, standards and procedures. Key responsibilities include: Interacting with customers via phone, email and in person to provide general information, including project status updates Researching permit related issues Pulling zoning records (Commercial Zoning and Residential Review) Assisting with records management work Responding to Colorado Open Records Act (CORA) requests Providing general office support Work schedule will be Monday through Friday with core hours of 9:00 a.m. to 3:00 p.m. About You These positions work very closely and frequently with our external customers, our ideal candidate will have excellent interpersonal and customer service skills. Additionally, our ideal candidate will possess the following: Ability to communicate professional and effectively- verbally and in writing Excellent time/work management skills Ability to work well under pressure and the ability to multitask Strong attention to detail and highly organized Self-motivated and motivated to help others Ability to work as part of a team to support both internal and external customers Experience with Microsoft Office Suite Familiar with the following software programs: Salesforce, Alfresco Document Management, Accela Permit Tracking System, and Cisco We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education Requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III) Education & Experience Requirement: Additional appropriate education may be substituted for the minimum experience requirements Licensure/Certification: none About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Oncall Position Salary Range $20.47 - $30.71 Starting Pay $22.00-$24.00/ Based on experience and education Agency Community Planning & Development Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
May 19, 2022
Part Time
About Our Job This is an on‐call position which will work no more than 39 hours per week and is not eligible for benefits. On-call positions may have routine or variable work schedules. This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment or test. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org. About Agency The Department of Community Planning and Development (CPD) is seeking three highly motivated individuals to join our department with our Admin team to provide support to three teams as an on-call Administrative Support Assistant IV. The three teams include our Commercial Zoning review team, Residential review team, and the Site Design and Neighborhood Development team. BUILDING COMMUNITY: Denver Community Planning and Development is responsible for visionary city planning and ensuring safe, responsible, sustainable building. CPD regulates planning, zoning, development, and maintenance of private property in Denver. We're working hard to make Denver a great place to live, work and play! Learn more about how we’re “BUILDING COMMUNITY” at www.DenverGov.org/CPD and www.DenverGov.org/DS . The Administrative Support Assistant IV will provide technical and operational support to the public, internal staff members, and other city departments/agencies while maintaining a working knowledge of relevant regulations, policies, standards and procedures. Key responsibilities include: Interacting with customers via phone, email and in person to provide general information, including project status updates Researching permit related issues Pulling zoning records (Commercial Zoning and Residential Review) Assisting with records management work Responding to Colorado Open Records Act (CORA) requests Providing general office support Work schedule will be Monday through Friday with core hours of 9:00 a.m. to 3:00 p.m. About You These positions work very closely and frequently with our external customers, our ideal candidate will have excellent interpersonal and customer service skills. Additionally, our ideal candidate will possess the following: Ability to communicate professional and effectively- verbally and in writing Excellent time/work management skills Ability to work well under pressure and the ability to multitask Strong attention to detail and highly organized Self-motivated and motivated to help others Ability to work as part of a team to support both internal and external customers Experience with Microsoft Office Suite Familiar with the following software programs: Salesforce, Alfresco Document Management, Accela Permit Tracking System, and Cisco We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education Requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III) Education & Experience Requirement: Additional appropriate education may be substituted for the minimum experience requirements Licensure/Certification: none About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Oncall Position Salary Range $20.47 - $30.71 Starting Pay $22.00-$24.00/ Based on experience and education Agency Community Planning & Development Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
County of Mendocino
Staff Assistant II
County of Mendocino, CA Ukiah, California, United States
The Position Employment in some County departments or positions may require proof of Covid-19 vaccination or weekly testing per the applicable California Public Health Officer's Order . The option for telework may be available. Eligibility for telework is based on the position, employee, and telework environment; not every position, or every employee will be compatible to telework. Please see Policy #57 Telework Policy and Program Guidelines for details. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Immediate Extra-Help Openings - if you are interested in temporary, extra-help work, please check 'Extra-Help' as one of the options under Question #7, Agency-Wide Questions, on the application. Under general supervision, performs work of routine difficulty in support of office/department staff, including: heavy data entry; setting up files and maintaining same; processing mail; issuing permits; composing and sending letters to customers/clients; distributing and/or processing forms, applications, etc., and assisting visitors in completion of same; and photocopying. May perform or serve as backup for the receptionist functions. The Staff Assistant series provides an excellent career path for those interested in pursuing a career with the County of Mendocino. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Closing Date/Time: 6/2/2022 11:59 PM Pacific
May 19, 2022
Full Time
The Position Employment in some County departments or positions may require proof of Covid-19 vaccination or weekly testing per the applicable California Public Health Officer's Order . The option for telework may be available. Eligibility for telework is based on the position, employee, and telework environment; not every position, or every employee will be compatible to telework. Please see Policy #57 Telework Policy and Program Guidelines for details. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Immediate Extra-Help Openings - if you are interested in temporary, extra-help work, please check 'Extra-Help' as one of the options under Question #7, Agency-Wide Questions, on the application. Under general supervision, performs work of routine difficulty in support of office/department staff, including: heavy data entry; setting up files and maintaining same; processing mail; issuing permits; composing and sending letters to customers/clients; distributing and/or processing forms, applications, etc., and assisting visitors in completion of same; and photocopying. May perform or serve as backup for the receptionist functions. The Staff Assistant series provides an excellent career path for those interested in pursuing a career with the County of Mendocino. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Closing Date/Time: 6/2/2022 11:59 PM Pacific
Los Angeles County
INVOICE CLERK
LOS ANGELES COUNTY Los Angeles, California, United States
EXAM NO. Y1167J OPEN COMPETITIVE JOB OPPORTUNITY FILING PERIOD: Applications will be accepted starting Monday, May 23 , 2022 at 12:30 p.m. (PT). FILING WILL BE SUSPENDED AFTER THE FIRST 500 APPLICATIONS ARE RECEIVED OR BY June 6 , 2022 at 5:00 p.m. WHICHEVER OCCURS FIRST. Applications received after the first 500 will not be considered . WITHHOLDS WILL NOT BE ACCEPTED FOR THIS EXAMINATION All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS annually provides direct care for over 600,000, unique patients, employs over 23,000 staff, and has an annual operating budget of over $6.2 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Verifies vendors invoices for the purchase of supplies, equipment, appliances, and services, and for the rental or lease of equipment, and initiates payment procedures. CLASSIFICATION STANDARDS: Positions allocable to this class are concerned with the maintenance of purchase order records, and verifying vendors invoices and resolving discrepancies to permit payment to vendors for goods and services ordered by departments. This class is distinguished from Account Clerk II positions in accounts payable who also work with invoices but process vendor payments by direct access to the Countywide Accounting and Purchasing System (CAPS) and perform other accounting clerical duties. Essential Job Functions Maintains catalogues, price lists, discount sheets and other records against which purchase contracts for supplies, equipment, appliances, and services are written. Compares invoices against reports of goods received, payment vouchers, purchase orders and sales agreements, catalogues and other price information. Checks invoices for such items an correct unit price, trade and cash discounts, delivery terms, time limits, allowable tax exemptions and correct quantities. Checks invoices for services rendered and for the lease or rental of equipment and verifies charges against purchase orders and agreements. Makes necessary adjustments to correct discrepancies by contacting by telephone and correspondence organizations within the department using the goods and services, the Internal Services Department or vendors. Completes procedures required to make approved changes in purchase orders such as changes in price, goods or services to be order designated vendor, and changes in method of delivery. Approves and signs payment vouchers after determining the validity of the claim. Responses to vendor inquiries. Operates such office equipment as work processors, personal computer, typewriters, and adding and calculating machines to input data, perform computations, and produce documents not requiring the formatting or programming of such equipment. Requirements MINIMUM REQUIREMENTS: One (1) year of specialized office clerical* experience involving the checking of invoices for payment or the preparation of requisitions involving the use of purchase orders, agreements, price lists, or catalogues. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II-Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *Specialized office clerical experience is defined as performing clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants that possess the following: Additional experience beyond the Minimum Requirements. Additional Information EXAMINATION CONTENT : This examination will consist of an evaluation of experience based upon application information weighted 100%. Candidates must achieve a passing score of 70% or higher on this examination in order to be placed on the eligible list. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis, and those receiving a passing score will be promulgated to the eligible register accordingly.The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION: Appointees may be required to work any shift including evenings, nights, weekends, and holidays. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION : The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur. APPLICATION AND FILING INFORMATION: How to Apply Applications must be submitted online only. Applications submitted by U.S Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements. Fill out your application completely and correctly to receive full credit for related education, and/or experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES : All information and documents provided by applicants is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected. Please access the link below for important Employment Information. http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information. For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT: Andrea Iniguez, Exam Analyst (323) 914-5224 Ainiguez2 @dhs.lacounty.gov ADA COORDINATOR PHONE: (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 Closing Date/Time: 6/6/2022 5:00 PM Pacific
May 19, 2022
Full Time
EXAM NO. Y1167J OPEN COMPETITIVE JOB OPPORTUNITY FILING PERIOD: Applications will be accepted starting Monday, May 23 , 2022 at 12:30 p.m. (PT). FILING WILL BE SUSPENDED AFTER THE FIRST 500 APPLICATIONS ARE RECEIVED OR BY June 6 , 2022 at 5:00 p.m. WHICHEVER OCCURS FIRST. Applications received after the first 500 will not be considered . WITHHOLDS WILL NOT BE ACCEPTED FOR THIS EXAMINATION All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS annually provides direct care for over 600,000, unique patients, employs over 23,000 staff, and has an annual operating budget of over $6.2 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Verifies vendors invoices for the purchase of supplies, equipment, appliances, and services, and for the rental or lease of equipment, and initiates payment procedures. CLASSIFICATION STANDARDS: Positions allocable to this class are concerned with the maintenance of purchase order records, and verifying vendors invoices and resolving discrepancies to permit payment to vendors for goods and services ordered by departments. This class is distinguished from Account Clerk II positions in accounts payable who also work with invoices but process vendor payments by direct access to the Countywide Accounting and Purchasing System (CAPS) and perform other accounting clerical duties. Essential Job Functions Maintains catalogues, price lists, discount sheets and other records against which purchase contracts for supplies, equipment, appliances, and services are written. Compares invoices against reports of goods received, payment vouchers, purchase orders and sales agreements, catalogues and other price information. Checks invoices for such items an correct unit price, trade and cash discounts, delivery terms, time limits, allowable tax exemptions and correct quantities. Checks invoices for services rendered and for the lease or rental of equipment and verifies charges against purchase orders and agreements. Makes necessary adjustments to correct discrepancies by contacting by telephone and correspondence organizations within the department using the goods and services, the Internal Services Department or vendors. Completes procedures required to make approved changes in purchase orders such as changes in price, goods or services to be order designated vendor, and changes in method of delivery. Approves and signs payment vouchers after determining the validity of the claim. Responses to vendor inquiries. Operates such office equipment as work processors, personal computer, typewriters, and adding and calculating machines to input data, perform computations, and produce documents not requiring the formatting or programming of such equipment. Requirements MINIMUM REQUIREMENTS: One (1) year of specialized office clerical* experience involving the checking of invoices for payment or the preparation of requisitions involving the use of purchase orders, agreements, price lists, or catalogues. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II-Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *Specialized office clerical experience is defined as performing clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants that possess the following: Additional experience beyond the Minimum Requirements. Additional Information EXAMINATION CONTENT : This examination will consist of an evaluation of experience based upon application information weighted 100%. Candidates must achieve a passing score of 70% or higher on this examination in order to be placed on the eligible list. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis, and those receiving a passing score will be promulgated to the eligible register accordingly.The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION: Appointees may be required to work any shift including evenings, nights, weekends, and holidays. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION : The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur. APPLICATION AND FILING INFORMATION: How to Apply Applications must be submitted online only. Applications submitted by U.S Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements. Fill out your application completely and correctly to receive full credit for related education, and/or experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES : All information and documents provided by applicants is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected. Please access the link below for important Employment Information. http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information. For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT: Andrea Iniguez, Exam Analyst (323) 914-5224 Ainiguez2 @dhs.lacounty.gov ADA COORDINATOR PHONE: (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 Closing Date/Time: 6/6/2022 5:00 PM Pacific
Los Angeles County
CLERK, NC (Temporary)
LOS ANGELES COUNTY Los Angeles, California, United States
COUNTY OF LOS ANGELES TREASURER AND TAX COLLECTOR CLERK, NC EXAM NUMBER: B9304A *** ONLINE FILING ONLY *** FILING START DATE : May 23, 2022 at 8:00 A.M. (PT) FILING END DATE : UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. Please create your online account well in advance of the application filling start date and time, May 23, 2022 at 8:00 a.m. (PT), so you can verify your email address prior to the filling start date. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address FILING TYPE : This TEMPORARY job opportunity is open to the public. DEFINITION : Performs clerical duties requiring a working knowledge of subject matter and the clerical functions involved and the use of initiative and independent judgement within a recognized procedure. Essential Job Functions DUTIES INCLUDE, BUT ARE NOT LIMITED TO : Waits on the public or acts as a receptionist in a small office; answers routine tax inquiries in person or by telephone. Indexes, codes and cross-references records or files according to established procedures. Does all types of filing (alphabetical, numerical, chronological and code) and pulls and charges out files. Sorts and arranges documents or correspondence in alphabetical or numerical order. Posts data, keeps records, and prepares reports in accordance with predetermined forms and procedures. Makes out bills, order, notes, receipts, permits, licenses, etc., by hand. Types forms, labels, licenses, permits, receipts, certificates and performs basic data entry not requiring skilled typing. Operates various office machines or equipment requiring little specialized training. Opens, sorts, time stamps and routes incoming mail; stuffs, seals, stamps, meters, and registers outgoing mail. Does comparing and proofreading. Searches records and files for data. Computes and receives fees when the amount is not in question or is readily obtainable from fixed schedules. Requisitions, receives and charges out supplies. Operates a small telephone switchboard, as needed. Collects and delivers correspondence, records, packages, etc., on regular messenger rounds and upon request. Performs basic clerical duties such as issuing office supplies, keep track of data and records, and complete predetermined forms in accordance to established procedures. Requirements MINIMUM REQUIREMENTS : No training or experience is required. PHYSICAL CLASS : 2 - Light: Light physical effort which may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable walking may be involved. Additional Information ASSESSMENT PROCESS : This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. Qualified applicants will be added on to the register of eligible candidates. If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your DD214 or any official document issued by your branch of service to determine veteran credit eligibility. Please include it with your application or email the document to ttcexams@ttc.lacounty.gov within fifteen (15) calendar days from application submission. Please reference the examination title and number. The register of eligible candidates will be used for TEMPORARY EMPLOYMENT ONLY . ELIGIBILITY INFORMATION : Applicants will be processed on an as-received basis and promulgated to the register of eligible candidates accordingly. Qualified applicants will be placed on the register of eligible candidates for a period of six (6) months from the date of promulgation. Qualified applicants will be placed on a register of eligible candidates without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION : The register of successful candidates created from this assessment will be used to fill TEMPORARY vacancies in the Department of Treasurer and Tax Collector, located at the Hall of Administration, 500 W. Temple Street, Los Angeles, CA 90012, as they occur. APPLICATION AND FILING INFORMATION : Applications must be filed online only. Fill out your application completely. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply" at the top of this posting. You can also track the status of your application using this website. Fill out your application completely including the required Supplemental Questions. In the space provided for education, include the names and addresses of schools attended, titles of courses completed, and dates completed. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add lvargas@ttc.lacounty.gov, eaguilar@ttclacounty.gov, ttcexams@ttc.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into www.governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. SOCIAL SECURITY NUMBER : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID, E-MAIL, AND PASSWORD : All applicants must file their application online using their OWN user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE : The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) : The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. COVID-19 VACCINATION MANDATE : All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. DEPARTMENT CONTACT : TTC Exams/Recruitment DEPARTMENT CONTACT PHONE : (213) 893-0054 DEPARTMENT CONTACT EMAIL : ttcexams@ttc.lacounty.gov CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 ADA COORDINATOR PHONE : (213) 893-0054 TELETYPE PHONE : (800) 899-4099 ALTERNATE TELETYPE PHONE : (800) 897-0077 Closing Date/Time:
May 19, 2022
Temporary
COUNTY OF LOS ANGELES TREASURER AND TAX COLLECTOR CLERK, NC EXAM NUMBER: B9304A *** ONLINE FILING ONLY *** FILING START DATE : May 23, 2022 at 8:00 A.M. (PT) FILING END DATE : UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. Please create your online account well in advance of the application filling start date and time, May 23, 2022 at 8:00 a.m. (PT), so you can verify your email address prior to the filling start date. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address FILING TYPE : This TEMPORARY job opportunity is open to the public. DEFINITION : Performs clerical duties requiring a working knowledge of subject matter and the clerical functions involved and the use of initiative and independent judgement within a recognized procedure. Essential Job Functions DUTIES INCLUDE, BUT ARE NOT LIMITED TO : Waits on the public or acts as a receptionist in a small office; answers routine tax inquiries in person or by telephone. Indexes, codes and cross-references records or files according to established procedures. Does all types of filing (alphabetical, numerical, chronological and code) and pulls and charges out files. Sorts and arranges documents or correspondence in alphabetical or numerical order. Posts data, keeps records, and prepares reports in accordance with predetermined forms and procedures. Makes out bills, order, notes, receipts, permits, licenses, etc., by hand. Types forms, labels, licenses, permits, receipts, certificates and performs basic data entry not requiring skilled typing. Operates various office machines or equipment requiring little specialized training. Opens, sorts, time stamps and routes incoming mail; stuffs, seals, stamps, meters, and registers outgoing mail. Does comparing and proofreading. Searches records and files for data. Computes and receives fees when the amount is not in question or is readily obtainable from fixed schedules. Requisitions, receives and charges out supplies. Operates a small telephone switchboard, as needed. Collects and delivers correspondence, records, packages, etc., on regular messenger rounds and upon request. Performs basic clerical duties such as issuing office supplies, keep track of data and records, and complete predetermined forms in accordance to established procedures. Requirements MINIMUM REQUIREMENTS : No training or experience is required. PHYSICAL CLASS : 2 - Light: Light physical effort which may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable walking may be involved. Additional Information ASSESSMENT PROCESS : This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. Qualified applicants will be added on to the register of eligible candidates. If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your DD214 or any official document issued by your branch of service to determine veteran credit eligibility. Please include it with your application or email the document to ttcexams@ttc.lacounty.gov within fifteen (15) calendar days from application submission. Please reference the examination title and number. The register of eligible candidates will be used for TEMPORARY EMPLOYMENT ONLY . ELIGIBILITY INFORMATION : Applicants will be processed on an as-received basis and promulgated to the register of eligible candidates accordingly. Qualified applicants will be placed on the register of eligible candidates for a period of six (6) months from the date of promulgation. Qualified applicants will be placed on a register of eligible candidates without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION : The register of successful candidates created from this assessment will be used to fill TEMPORARY vacancies in the Department of Treasurer and Tax Collector, located at the Hall of Administration, 500 W. Temple Street, Los Angeles, CA 90012, as they occur. APPLICATION AND FILING INFORMATION : Applications must be filed online only. Fill out your application completely. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply" at the top of this posting. You can also track the status of your application using this website. Fill out your application completely including the required Supplemental Questions. In the space provided for education, include the names and addresses of schools attended, titles of courses completed, and dates completed. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add lvargas@ttc.lacounty.gov, eaguilar@ttclacounty.gov, ttcexams@ttc.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into www.governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. SOCIAL SECURITY NUMBER : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID, E-MAIL, AND PASSWORD : All applicants must file their application online using their OWN user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE : The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) : The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. COVID-19 VACCINATION MANDATE : All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. DEPARTMENT CONTACT : TTC Exams/Recruitment DEPARTMENT CONTACT PHONE : (213) 893-0054 DEPARTMENT CONTACT EMAIL : ttcexams@ttc.lacounty.gov CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 ADA COORDINATOR PHONE : (213) 893-0054 TELETYPE PHONE : (800) 899-4099 ALTERNATE TELETYPE PHONE : (800) 897-0077 Closing Date/Time:
Metro Water Recovery
Environmental Sampling Team Supervisor
METRO WATER RECOVERY, COLORADO Denver, Colorado, United States
General Statement/ Organizational Responsibilities Plans, supervises, and performs the daily activities of the Environmental Sampling Team (EST) staff conducting sampling in support of Metro's regulatory and Annual Charge programs and compliance-related special projects. Supervises the Environmental Sampling Field Technicians, Field Specialists, and the Environmental Sampling Lead positions, and other staff as assigned. Reports to the Senior Regulatory Affairs Manager. Typical Duties Directly performs work and supervises EST staff activities in support of Metro's regulatory, annual charge and special project sampling programs. Ensure that samples are collected and handled in accordance with all federal state regulations along with Metro sampling protocols.For compliance sampling at Metro facilities, in coordination with the Compliance Sampling and Data Quality Coordinator (CSDQC), and other Regulatory Affairs (RA) staff as assigned, develop sampling protocols and standard operating procedures to ensure that samples are collected, handled and preserved in accordance with all federal and state regulations along with Metro sampling protocols.For compliance sampling at regulated industrial users (IUs), ensures that samples are collected, handled and preserved in accordance with the sampling protocol for each site and timely coordinates and communicates with the Senior Industrial Pretreatment Program Manager (SIPPM), other Industrial Pretreatment Program (IPP) staff and the CSDQC as needed regarding issues and changes.Ensures that sampling events are started and completed in accordance with the sampling schedules set and managed by the CSDQC and the SIPPM (or other IPP designee). Set and adjust as necessary EST work schedules to provide adequate coverage for both onsite and off-site sampling work, including 24-hour and weekend events.Ensures that Annual Charge sampling equipment maintenance and flow verification work is conducted in accordance with Metro schedules and procedures. Develops and implements procedures to ensure the accuracy and completeness of all sampling event documentation completed by the EST. Develops training programs and trains staff to properly adhere to sampling protocols, reporting requirements and safety standards. Assures staff have adequately completed Metro training pertinent to work responsibilities. Evaluates performance and skill levels of employees; supports employee development, provides training, coaching, counseling, and performance correction as needed. Participate in the selection process for new personnel as assignedReviews and develops schedules of corrective and preventive maintenance for sampling flow monitoring and other field equipment.Ensures sampling team coverage during an emergency event. Maybe required to respond to emergency events during working hours and off-hours. Rotates through the on-call coverage of off-hours with EST staff as required. Investigates the emergency or alarm and coordinates corrective action by making or recommending the necessary repairs.Serves as a subject matter expert for sampling equipment used at Metro's facilities. As assigned, research and prepare specifications for new equipment or modifications of existing equipment; confers with manufacturers' representatives on new developments in equipment. Prepares purchase requisitions for materials and supplies.Coordinates work with engineers, mechanical/electrical maintenance crews, laboratory, and other Metro personnel. Provides expertise in the troubleshooting of equipment and facility problems. Reviews and provides technical comments on new and modified facilities.Maintains good public relations and working contacts as necessary, with the public, contractors and other public works agencies.Performs other duties as assigned. Qualifications Minimum Qualifications Associate's degree in a directly related scientific or engineering field. Minimum of four (4) years of experience collecting environmental samples for compliance under the National Pollutant Discharge Elimination System (NPDES). Experience with operating, maintaining and installing automatic sampling equipment. Experience with open channel and closed pipe flow meters and recording devices. Strong knowledge of 40 CFR 136 and 40 CFR 403 sample collection, handling and preservation requirements. The ability to plan and coordinate work, and to write complete and accurate reports. Proficiency with Microsoft Office software. Excellent verbal and written communication skills, and the ability to develop and maintain effective working relationships with people of varying backgrounds, knowledge, and experience. Demonstrated team collaboration in a field work setting. Must be available to respond by email, phone and/or in-person to support regulatory needs of Metro outside of normal business hours and workdays and participate in on-call rotation. Valid Driver's License. Equivalency Equivalency equals two years of directly related professional experience for every year of education not completed. The stated experience requirement is in addition to any experience used to meet the education equivalency. Desired Qualifications Previous supervisory experience that included responsibility for managing and planning the work being performed by others. A working knowledge of NPDES direct discharge and/or Industrial Pretreatment Program regulations. Bachelor's degree directly related scientific or engineering field. Experience working in a laboratory setting. Working Conditions Work Environment While performing the duties of the job, the employee is exposed to work near moving mechanical parts, wet or humid conditions (non-weather), fumes or airborne particles, toxic or caustic chemicals, and outdoor weather conditions less than 1/3 of the time. The noise level in the work environment is usually moderate. Physical Demands While performing the duties of the job, the employee is required to talk or hear more than 2/3 of the time. The employee is required to stand, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl 1/3 to 2/3 of the time; and to walk, use hands to finger, handle, or feel, and taste or smell less than 1/3 of the time. The employee must lift and/or move up to 50 pounds less than 1/3 of the time. Specific vision requirements of this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Metro Water Recoveryoffers a wide range of employee benefits including: * Medical * Dental * Vision * Life Insurance * Accidental Death & Dismemberment Insurance * Retirement * Leave Time (Vacation, Sick Leave, Personal Leave, & Holiday) * Additional Voluntary Benefits Read more about our organization. Closing Date/Time: 6/5/2022 11:59 PM Mountain
May 19, 2022
Full Time
General Statement/ Organizational Responsibilities Plans, supervises, and performs the daily activities of the Environmental Sampling Team (EST) staff conducting sampling in support of Metro's regulatory and Annual Charge programs and compliance-related special projects. Supervises the Environmental Sampling Field Technicians, Field Specialists, and the Environmental Sampling Lead positions, and other staff as assigned. Reports to the Senior Regulatory Affairs Manager. Typical Duties Directly performs work and supervises EST staff activities in support of Metro's regulatory, annual charge and special project sampling programs. Ensure that samples are collected and handled in accordance with all federal state regulations along with Metro sampling protocols.For compliance sampling at Metro facilities, in coordination with the Compliance Sampling and Data Quality Coordinator (CSDQC), and other Regulatory Affairs (RA) staff as assigned, develop sampling protocols and standard operating procedures to ensure that samples are collected, handled and preserved in accordance with all federal and state regulations along with Metro sampling protocols.For compliance sampling at regulated industrial users (IUs), ensures that samples are collected, handled and preserved in accordance with the sampling protocol for each site and timely coordinates and communicates with the Senior Industrial Pretreatment Program Manager (SIPPM), other Industrial Pretreatment Program (IPP) staff and the CSDQC as needed regarding issues and changes.Ensures that sampling events are started and completed in accordance with the sampling schedules set and managed by the CSDQC and the SIPPM (or other IPP designee). Set and adjust as necessary EST work schedules to provide adequate coverage for both onsite and off-site sampling work, including 24-hour and weekend events.Ensures that Annual Charge sampling equipment maintenance and flow verification work is conducted in accordance with Metro schedules and procedures. Develops and implements procedures to ensure the accuracy and completeness of all sampling event documentation completed by the EST. Develops training programs and trains staff to properly adhere to sampling protocols, reporting requirements and safety standards. Assures staff have adequately completed Metro training pertinent to work responsibilities. Evaluates performance and skill levels of employees; supports employee development, provides training, coaching, counseling, and performance correction as needed. Participate in the selection process for new personnel as assignedReviews and develops schedules of corrective and preventive maintenance for sampling flow monitoring and other field equipment.Ensures sampling team coverage during an emergency event. Maybe required to respond to emergency events during working hours and off-hours. Rotates through the on-call coverage of off-hours with EST staff as required. Investigates the emergency or alarm and coordinates corrective action by making or recommending the necessary repairs.Serves as a subject matter expert for sampling equipment used at Metro's facilities. As assigned, research and prepare specifications for new equipment or modifications of existing equipment; confers with manufacturers' representatives on new developments in equipment. Prepares purchase requisitions for materials and supplies.Coordinates work with engineers, mechanical/electrical maintenance crews, laboratory, and other Metro personnel. Provides expertise in the troubleshooting of equipment and facility problems. Reviews and provides technical comments on new and modified facilities.Maintains good public relations and working contacts as necessary, with the public, contractors and other public works agencies.Performs other duties as assigned. Qualifications Minimum Qualifications Associate's degree in a directly related scientific or engineering field. Minimum of four (4) years of experience collecting environmental samples for compliance under the National Pollutant Discharge Elimination System (NPDES). Experience with operating, maintaining and installing automatic sampling equipment. Experience with open channel and closed pipe flow meters and recording devices. Strong knowledge of 40 CFR 136 and 40 CFR 403 sample collection, handling and preservation requirements. The ability to plan and coordinate work, and to write complete and accurate reports. Proficiency with Microsoft Office software. Excellent verbal and written communication skills, and the ability to develop and maintain effective working relationships with people of varying backgrounds, knowledge, and experience. Demonstrated team collaboration in a field work setting. Must be available to respond by email, phone and/or in-person to support regulatory needs of Metro outside of normal business hours and workdays and participate in on-call rotation. Valid Driver's License. Equivalency Equivalency equals two years of directly related professional experience for every year of education not completed. The stated experience requirement is in addition to any experience used to meet the education equivalency. Desired Qualifications Previous supervisory experience that included responsibility for managing and planning the work being performed by others. A working knowledge of NPDES direct discharge and/or Industrial Pretreatment Program regulations. Bachelor's degree directly related scientific or engineering field. Experience working in a laboratory setting. Working Conditions Work Environment While performing the duties of the job, the employee is exposed to work near moving mechanical parts, wet or humid conditions (non-weather), fumes or airborne particles, toxic or caustic chemicals, and outdoor weather conditions less than 1/3 of the time. The noise level in the work environment is usually moderate. Physical Demands While performing the duties of the job, the employee is required to talk or hear more than 2/3 of the time. The employee is required to stand, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl 1/3 to 2/3 of the time; and to walk, use hands to finger, handle, or feel, and taste or smell less than 1/3 of the time. The employee must lift and/or move up to 50 pounds less than 1/3 of the time. Specific vision requirements of this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Metro Water Recoveryoffers a wide range of employee benefits including: * Medical * Dental * Vision * Life Insurance * Accidental Death & Dismemberment Insurance * Retirement * Leave Time (Vacation, Sick Leave, Personal Leave, & Holiday) * Additional Voluntary Benefits Read more about our organization. Closing Date/Time: 6/5/2022 11:59 PM Mountain
King County Wastewater Treatment Division
Wastewater Maintenance Supervisor (West Point - Special Duty Assignment)
King County, WA Seattle, Washington, United States
Summary The King County Wastewater Treatment Division (WTD) has a staffing need for an experienced and technically proficient Wastewater Maintenance Supervisor (West Point - Special Duty Assignment). This opportunity is being offered as a Special Duty Assignment (for internal candidates), and is expected to last up to 12 months. King County employees are encouraged to speak with their managers if they are interested in pursuing a Special Duty Assignment. The responsibilities of this classification include supervising and directing the overall maintenance program(s) for assigned wastewater treatment plant. Maintenance programs include but are not limited to the repair, replacement, and preventative maintenance of industrial equipment, electrical and instrumentation control systems. Incumbents supervise and direct the work of lead, skilled trades, semi-skilled trades, engineering, and technical support positions. Incumbents also assist the treatment plant manager in the development, implementation and revision of short and long term goals and objectives for the plant's operation and maintenance. WHO IS ELIGIBLE: This position is open to qualified King County Wastewater Treatment Division employees . First priority will be given to Wastewater Teamsters 117 Supervisor members. WORK LOCATION: West Point Treatment Plant - 1400 Discovery Park Blvd, Seattle, WA 98199 WORK SCHEDULE: The treatment plants are operated 24 / 7. Standard working hours are 40 hour per week. Applicants must be available to work any assigned schedule. This position is exempt from the provisions of the Fair Labor Standards Act (FLSA), and is not overtime eligible. Job Duties Supervise and direct the work of lead, skilled trades, semi-skilled trades, engineering and technical support positions assigned to the maintenance program. Supervisory responsibilities include hiring, conducting performance evaluations, training and recommending disciplinary actions. Supervise the review and coordination of preventative and maintenance practices including life cycle analysis of equipment and forecasting short and long term equipment needs, equipment replacement and repairs. Develop and implement the work unit's operating and capital budgets; make recommendations on budget expenditures and monitor expenditures to ensure that budget is within established guidelines. Develop, implement and maintain internal maintenance business policies and procedures for all equipment and systems at the treatment plant. Represent the section and/or division on capital replacement, expansion and new facility projects. Act as the maintenance representative on capital improvement projects to provide input and direction on what the maintenance requirements will be for the designated project. Provide technical expertise on maintenance related issues that arise during the development, implementation and start-up of assigned projects. Participate in the planning, development, and implementation of systems and/or processes to support the maintenance program at the treatment plant. Participate as a member of the section or division management team and act as the section or division management representative on internal and external committees. Perform other duties as assigned. Experience, Qualifications, Knowledge, Skills Our ideal candidate will demonstrate the following: Skill in building appropriate rapport and developing constructive and effective relationships. Use of diplomacy and tact and ability to diffuse high-tension situations comfortably. Skill in dealing with problems firmly in a timely manner and not allow problems to affect with direct reports while treating staff equitably. Ability to have candid discussions while practicing attentive and active listening. The most competitive applicants will have the following experiences and qualifications: Highly advanced knowledge of and demonstrated experience in an electrical/instrumentation trade or electrical engineering field or the equivalent combination of education and experience, including knowledge of typical electrical distribution systems in a major wastewater treatment plant. Demonstrated knowledge and experience in maintenance techniques and practices in a large wastewater plant environment including prioritizing maintenance work to ensure permit compliance requirements are maintained, lifecycle analysis of industrial equipment, electrical and/or instrumentation systems or processes, and maintenance best practice and reliability centered maintenance. Demonstrated advanced experience and knowledge and supervisory techniques and principles in a highly technical and political environment including demonstrated ability to lead, coach and mentor a diverse staff. Skilled and clearly setting objectives and measures. Monitors process progress results and provides feedback. Knowledge of and demonstrated experience in the application of wastewater capital project management techniques and principles. Demonstrated knowledge of Process Safety Management (PSM) programs, audits, and associated requirements. Demonstrated knowledge of combined wastewater collection systems, regulator stations and pumping stations including combined sewer overflow (CSO) facilities and associated design standards. Demonstrated knowledge of applicable regulatory compliance requirements and knowledge of dangers and safety issues associated with the wastewater treatment and conveyance industry to include fall protection, confined space entry, hazardous energy control (LOTO), and pathogenetic exposure. Knowledge of and demonstrated experience in applying planning and analytical techniques and principles and business managerial practices for assigned work area and services. Ability to communicate with others clearly and effectively. Skill and ability in presentation and convincing others to initiate actions. Skill in using software applications such as word processing and spreadsheets. Experience and productivity and efficiency programs. Previous experience in a Lead or Supervisory role in an industrial facility. Licensing/Certification Requirements Washington State Driver's License or the ability to travel around the County in a timely manner. Incumbents assigned to this classification are required to report to work during adverse and inclement weather conditions. Highly Desired Journey Level Electrician status or Electrical P.E. desired. Supplemental Information Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. King County ApplicationCover LetterResumeResponses to supplemental questions UNION MEMBERSHIP: This position is represented by Wastewater Teamsters 117 Supervisors. For more information regarding this recruitment, please contact: Rodney O. Dungo Human Resource Analyst rdungo@kingcounty.gov Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. COVID-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: submit proof of vaccination, or have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. Closing Date/Time: 5/31/2022 11:59 PM Pacific
May 19, 2022
Full Time
Summary The King County Wastewater Treatment Division (WTD) has a staffing need for an experienced and technically proficient Wastewater Maintenance Supervisor (West Point - Special Duty Assignment). This opportunity is being offered as a Special Duty Assignment (for internal candidates), and is expected to last up to 12 months. King County employees are encouraged to speak with their managers if they are interested in pursuing a Special Duty Assignment. The responsibilities of this classification include supervising and directing the overall maintenance program(s) for assigned wastewater treatment plant. Maintenance programs include but are not limited to the repair, replacement, and preventative maintenance of industrial equipment, electrical and instrumentation control systems. Incumbents supervise and direct the work of lead, skilled trades, semi-skilled trades, engineering, and technical support positions. Incumbents also assist the treatment plant manager in the development, implementation and revision of short and long term goals and objectives for the plant's operation and maintenance. WHO IS ELIGIBLE: This position is open to qualified King County Wastewater Treatment Division employees . First priority will be given to Wastewater Teamsters 117 Supervisor members. WORK LOCATION: West Point Treatment Plant - 1400 Discovery Park Blvd, Seattle, WA 98199 WORK SCHEDULE: The treatment plants are operated 24 / 7. Standard working hours are 40 hour per week. Applicants must be available to work any assigned schedule. This position is exempt from the provisions of the Fair Labor Standards Act (FLSA), and is not overtime eligible. Job Duties Supervise and direct the work of lead, skilled trades, semi-skilled trades, engineering and technical support positions assigned to the maintenance program. Supervisory responsibilities include hiring, conducting performance evaluations, training and recommending disciplinary actions. Supervise the review and coordination of preventative and maintenance practices including life cycle analysis of equipment and forecasting short and long term equipment needs, equipment replacement and repairs. Develop and implement the work unit's operating and capital budgets; make recommendations on budget expenditures and monitor expenditures to ensure that budget is within established guidelines. Develop, implement and maintain internal maintenance business policies and procedures for all equipment and systems at the treatment plant. Represent the section and/or division on capital replacement, expansion and new facility projects. Act as the maintenance representative on capital improvement projects to provide input and direction on what the maintenance requirements will be for the designated project. Provide technical expertise on maintenance related issues that arise during the development, implementation and start-up of assigned projects. Participate in the planning, development, and implementation of systems and/or processes to support the maintenance program at the treatment plant. Participate as a member of the section or division management team and act as the section or division management representative on internal and external committees. Perform other duties as assigned. Experience, Qualifications, Knowledge, Skills Our ideal candidate will demonstrate the following: Skill in building appropriate rapport and developing constructive and effective relationships. Use of diplomacy and tact and ability to diffuse high-tension situations comfortably. Skill in dealing with problems firmly in a timely manner and not allow problems to affect with direct reports while treating staff equitably. Ability to have candid discussions while practicing attentive and active listening. The most competitive applicants will have the following experiences and qualifications: Highly advanced knowledge of and demonstrated experience in an electrical/instrumentation trade or electrical engineering field or the equivalent combination of education and experience, including knowledge of typical electrical distribution systems in a major wastewater treatment plant. Demonstrated knowledge and experience in maintenance techniques and practices in a large wastewater plant environment including prioritizing maintenance work to ensure permit compliance requirements are maintained, lifecycle analysis of industrial equipment, electrical and/or instrumentation systems or processes, and maintenance best practice and reliability centered maintenance. Demonstrated advanced experience and knowledge and supervisory techniques and principles in a highly technical and political environment including demonstrated ability to lead, coach and mentor a diverse staff. Skilled and clearly setting objectives and measures. Monitors process progress results and provides feedback. Knowledge of and demonstrated experience in the application of wastewater capital project management techniques and principles. Demonstrated knowledge of Process Safety Management (PSM) programs, audits, and associated requirements. Demonstrated knowledge of combined wastewater collection systems, regulator stations and pumping stations including combined sewer overflow (CSO) facilities and associated design standards. Demonstrated knowledge of applicable regulatory compliance requirements and knowledge of dangers and safety issues associated with the wastewater treatment and conveyance industry to include fall protection, confined space entry, hazardous energy control (LOTO), and pathogenetic exposure. Knowledge of and demonstrated experience in applying planning and analytical techniques and principles and business managerial practices for assigned work area and services. Ability to communicate with others clearly and effectively. Skill and ability in presentation and convincing others to initiate actions. Skill in using software applications such as word processing and spreadsheets. Experience and productivity and efficiency programs. Previous experience in a Lead or Supervisory role in an industrial facility. Licensing/Certification Requirements Washington State Driver's License or the ability to travel around the County in a timely manner. Incumbents assigned to this classification are required to report to work during adverse and inclement weather conditions. Highly Desired Journey Level Electrician status or Electrical P.E. desired. Supplemental Information Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. King County ApplicationCover LetterResumeResponses to supplemental questions UNION MEMBERSHIP: This position is represented by Wastewater Teamsters 117 Supervisors. For more information regarding this recruitment, please contact: Rodney O. Dungo Human Resource Analyst rdungo@kingcounty.gov Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. COVID-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: submit proof of vaccination, or have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. Closing Date/Time: 5/31/2022 11:59 PM Pacific
City of Prescott
Administrative Specialist - Library
City of Prescott Prescott, AZ, US
ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY Administrative Specialist Prescott Public Library Hiring Range: $17.49 to $19.91 FLSA Status: Non-Exempt Pay Grade: 105 Full Pay Range: $17.49 to $26.23 Deadline to Apply: 6/1/22 Position Summary: Performs clerical, technical, and diversified administrative support; helps maintain a variety of programs and activities, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department. Essential Duties: Performs high level office support duties and provides specialized program support for the Prescott Public Library Answers, screens, and directs incoming calls; gathers essential information and provides general assistance to callers/visitor; takes complaints; answers basic questions; and refers to others for resolution. Greets and directs visitors. Conducts research; prepares statistical reports and spreadsheets Processes billings and related activities depending on department assignment. Processes invoices, PCards, and credit card transactions. Provides purchasing and payroll support. Organizes record retention schedules. Serves as primary contact for scheduling purposes; schedules appointments and maintains calendars; and schedules conference rooms. Acts as the liaison for the Department as assigned. Types drafts; proofreads edited copy; prepares various final documents including letters, reports, forms, work orders, service orders, requests for bids, requisitions, invoices and training materials; and copies and collates materials for distribution and/or storage. Opens, sorts, and distributes mail. Assists with budget monitoring. Serves as the Department purchasing agent; submits account transfers; refunds deposits; orders supplies and equipment; and maintains inventory. Arranges for the repair and servicing of office equipment. Maintains various paper files; retrieves records, logs and files paper documents; assists with Public Record Requests; retrieves, revises, prints, and saves computer files; and prepares copies of documents as requested Collects, stores, and maintains departmental safety records. Maintains various computer files and databases; collects and tracks data. Requests, collects and maintains departmental training records Organizes paper and electronic files; manages record control, records retention schedules, and regulatory reports and records. Provides payroll support; tracks/updates employee information; reviews employee time for accuracy; and answers basic employee questions about paychecks and policies. Assists other employees with research needs or other tasks. Responsible for maintenance, coordination for other library staff and programming for Support Services of digital signage through TruDigital. Responsible for managing a complex meeting room schedule through software that requires patron application prior to requesting rooms. Provides patrons with a great deal of technical support and training. Responsible for daily collection and reconciliation of cash and credit payments, and weekly transmission to COP Finance Dept. Responsible for managing a corporate Zoom account for virtual meeting room users and associated training of these users. Responsible for maintaining increasingly complex and varied technology including Listen devices, projector/laptop, microphones, Zoom connectivity, and others available in meetings rooms. Training meeting room users to use equipment. Troubleshooting when problems arise. Responsible for explaining complex library policy about meeting rooms in sometimes sensitive situations with community members and for-profit groups and organizations. Shares responsibility with Support Services Manager for onboarding, training, and supervising new volunteers. Shares responsibility with Support Services Manager for managing homebound patron requests and volunteer assignments. This often involves collecting and handling sensitive information with the requisite diplomacy. Performs other duties as assigned. Qualifications: Education and/or Experience: Three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency in computer programs utilizing Windows computer applications; or any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Licensing, Certification, and Other Requirements: Possess a valid Arizona driver's license. Employee Core Beliefs City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice. Knowledge, Skill and Abilities: Knowledge of public relations/customer service principles, practices, and techniques. Knowledge of a variety of computer software for word processing, databases, financial systems, and spreadsheet applications, including Microsoft Office products for Windows and Adobe PDF. Knowledge of modern office methods, practices, procedures, and proper phone etiquette. Knowledge of principles and techniques of record keeping and filing. Knowledge of accounting and/or business practices and methods. Knowledge of the City's governmental organization, policies, and procedures Knowledge of rules and regulations related to assigned functions. Knowledge of occupational hazards and safety precautions. Skill in using a variety of computer software for assigned department, such as word processing, database, spreadsheet, and meeting applications, preferably Microsoft Office products for windows: Word, Excel, Power Point, Access, Outlook, and Lucity. Skill in using a variety of office equipment including computers, phones, 10-key and/or calculators, printers, copiers, scanners, etc. Skill in typing, word-processing; preparing and maintaining accurate records, reports, and files. Skill in organizing. Skill in communicating, both verbally and in writing. Skill in applying math to assigned functions. Skill in utilizing public relations techniques in responding to inquiries and complaints. Skill in preparing presentation materials. Skill in handling and prioritizing multiple projects. Ability to maintain confidentiality of records and information. Ability to type at least 50 words per minute (wpm). Ability to establish and maintain effective working relationships with City residents, department heads, employees, elected officials, business and professional groups, and the general public. Ability to understand and follow oral and written directions. Ability to operate personal computers and operate two-way radios. Ability to respond to public/employee inquiries, complaints, and emergencies in a professional and pleasant manner. Ability to format and make computations and tabulations with speed and accuracy. Physical Demands And Working Conditions: Work is performed in a normal, but fast paced, City office environment. Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, two-way radio, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement. Clearly, concisely, and effectively communicates both in person and over the telephone. Possesses physical and visual abilities sufficient to effectively and safely perform required duties. Safely lifts 50 pounds without assistance; performs repetitive bending, twisting, and walking. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Successful candidate will receive a post-offer, pre-employment background screening to include: Drug screening Motor vehicle records check Criminal background screening City of Prescott Contact Information 201 N. Montezuma Street, Suite 303 Prescott, AZ 86301 Email: hr@prescott-az.gov Website: www.prescott-az.gov Phone: 928-777-1410 / Fax: 928-832-1222 Major Benefits For Full-Time Regular Employees: Paid time off; ten paid holidays and one floating holiday per year; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.
May 19, 2022
Full Time
ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY Administrative Specialist Prescott Public Library Hiring Range: $17.49 to $19.91 FLSA Status: Non-Exempt Pay Grade: 105 Full Pay Range: $17.49 to $26.23 Deadline to Apply: 6/1/22 Position Summary: Performs clerical, technical, and diversified administrative support; helps maintain a variety of programs and activities, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department. Essential Duties: Performs high level office support duties and provides specialized program support for the Prescott Public Library Answers, screens, and directs incoming calls; gathers essential information and provides general assistance to callers/visitor; takes complaints; answers basic questions; and refers to others for resolution. Greets and directs visitors. Conducts research; prepares statistical reports and spreadsheets Processes billings and related activities depending on department assignment. Processes invoices, PCards, and credit card transactions. Provides purchasing and payroll support. Organizes record retention schedules. Serves as primary contact for scheduling purposes; schedules appointments and maintains calendars; and schedules conference rooms. Acts as the liaison for the Department as assigned. Types drafts; proofreads edited copy; prepares various final documents including letters, reports, forms, work orders, service orders, requests for bids, requisitions, invoices and training materials; and copies and collates materials for distribution and/or storage. Opens, sorts, and distributes mail. Assists with budget monitoring. Serves as the Department purchasing agent; submits account transfers; refunds deposits; orders supplies and equipment; and maintains inventory. Arranges for the repair and servicing of office equipment. Maintains various paper files; retrieves records, logs and files paper documents; assists with Public Record Requests; retrieves, revises, prints, and saves computer files; and prepares copies of documents as requested Collects, stores, and maintains departmental safety records. Maintains various computer files and databases; collects and tracks data. Requests, collects and maintains departmental training records Organizes paper and electronic files; manages record control, records retention schedules, and regulatory reports and records. Provides payroll support; tracks/updates employee information; reviews employee time for accuracy; and answers basic employee questions about paychecks and policies. Assists other employees with research needs or other tasks. Responsible for maintenance, coordination for other library staff and programming for Support Services of digital signage through TruDigital. Responsible for managing a complex meeting room schedule through software that requires patron application prior to requesting rooms. Provides patrons with a great deal of technical support and training. Responsible for daily collection and reconciliation of cash and credit payments, and weekly transmission to COP Finance Dept. Responsible for managing a corporate Zoom account for virtual meeting room users and associated training of these users. Responsible for maintaining increasingly complex and varied technology including Listen devices, projector/laptop, microphones, Zoom connectivity, and others available in meetings rooms. Training meeting room users to use equipment. Troubleshooting when problems arise. Responsible for explaining complex library policy about meeting rooms in sometimes sensitive situations with community members and for-profit groups and organizations. Shares responsibility with Support Services Manager for onboarding, training, and supervising new volunteers. Shares responsibility with Support Services Manager for managing homebound patron requests and volunteer assignments. This often involves collecting and handling sensitive information with the requisite diplomacy. Performs other duties as assigned. Qualifications: Education and/or Experience: Three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency in computer programs utilizing Windows computer applications; or any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Licensing, Certification, and Other Requirements: Possess a valid Arizona driver's license. Employee Core Beliefs City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice. Knowledge, Skill and Abilities: Knowledge of public relations/customer service principles, practices, and techniques. Knowledge of a variety of computer software for word processing, databases, financial systems, and spreadsheet applications, including Microsoft Office products for Windows and Adobe PDF. Knowledge of modern office methods, practices, procedures, and proper phone etiquette. Knowledge of principles and techniques of record keeping and filing. Knowledge of accounting and/or business practices and methods. Knowledge of the City's governmental organization, policies, and procedures Knowledge of rules and regulations related to assigned functions. Knowledge of occupational hazards and safety precautions. Skill in using a variety of computer software for assigned department, such as word processing, database, spreadsheet, and meeting applications, preferably Microsoft Office products for windows: Word, Excel, Power Point, Access, Outlook, and Lucity. Skill in using a variety of office equipment including computers, phones, 10-key and/or calculators, printers, copiers, scanners, etc. Skill in typing, word-processing; preparing and maintaining accurate records, reports, and files. Skill in organizing. Skill in communicating, both verbally and in writing. Skill in applying math to assigned functions. Skill in utilizing public relations techniques in responding to inquiries and complaints. Skill in preparing presentation materials. Skill in handling and prioritizing multiple projects. Ability to maintain confidentiality of records and information. Ability to type at least 50 words per minute (wpm). Ability to establish and maintain effective working relationships with City residents, department heads, employees, elected officials, business and professional groups, and the general public. Ability to understand and follow oral and written directions. Ability to operate personal computers and operate two-way radios. Ability to respond to public/employee inquiries, complaints, and emergencies in a professional and pleasant manner. Ability to format and make computations and tabulations with speed and accuracy. Physical Demands And Working Conditions: Work is performed in a normal, but fast paced, City office environment. Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, two-way radio, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement. Clearly, concisely, and effectively communicates both in person and over the telephone. Possesses physical and visual abilities sufficient to effectively and safely perform required duties. Safely lifts 50 pounds without assistance; performs repetitive bending, twisting, and walking. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Successful candidate will receive a post-offer, pre-employment background screening to include: Drug screening Motor vehicle records check Criminal background screening City of Prescott Contact Information 201 N. Montezuma Street, Suite 303 Prescott, AZ 86301 Email: hr@prescott-az.gov Website: www.prescott-az.gov Phone: 928-777-1410 / Fax: 928-832-1222 Major Benefits For Full-Time Regular Employees: Paid time off; ten paid holidays and one floating holiday per year; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.
State of Nevada
Administrative Assistant II
State of Nevada Carson City, Nevada, United States
Announcement Number: 328275637 THE SUPREME COURT OF NEVADA invites applications for the position of: Administrative Assistant 2- Clerk's Office Salary: $33,971.76 - $49,151.52 Annually DEPARTMENT: Clerk's Office OPENING DATE: 05/18/22 CLOSING DATE: 06/17/22 11:59 PM DESCRIPTION: The Nevada Supreme Court is seeking an Administrative Assistant 2 in Carson City. Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk's Office including management and deputy clerks using independent judgment and personal initiative to perform a variety of duties. Infrequent travel may be required. This is a great chance to join our team and learn more about the courts! EXAMPLES OF ESSENTIAL DUTIES: Typical duties include maintaining records and files; data entry; typing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit lists; opening, sorting and distributing mail; scanning documents into an electronic document managing system; closing out stipulated dismissed cases; retrieving records, files and exhibits when requested by court staff and the public; recording of oral arguments; and performs related duties as assigned. TYPICAL Qualifications: High school diploma or equivalent education and two years of clerical and administrative support experience which includes one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; and/or performing secretarial duties in support of professional staff; OR one year as an Administrative Assistant I in Nevada State Service; OR an equivalent combination of education and experience. SUPPLEMENTAL INFORMATION: COVID-19 vaccination is required as a term of employment, effective January 31, 2022. Reasonable accommodations will be considered. Carson City offers sunshine and recreational opportunities abound including golfing, biking, off- roading, hiking, skiing, and fishing. Carson City is nestled between stunning Lake Tahoe and vibrant Reno. Nevada's beautiful landscape, exciting adventures, and thriving economy are just a few of the reasons to join the Silver State workforce! Additional benefits include: medical, dental, life and disability insurance programs; participation in the public employees' retirement plan; 11 paid holidays each year; accrual of 3 weeks of annual leave and 3 weeks of sick leave each year; no state income tax; public service loan forgiveness; flexibility; and a work life balance beyond compare. APPLICATIONS MAY BE FILED ONLINE AT: https://www.nvcourts.gov/ 201 S. Carson St. Ste. #250 Carson City, NV 89701 775-684-1700 HR@nvcourts.nv.gov Position #00121 ADMINISTRATIVE ASSISTANT 2- CLERK'S OFFICE Closing Date/Time: 6/17/22
May 19, 2022
Full Time
Announcement Number: 328275637 THE SUPREME COURT OF NEVADA invites applications for the position of: Administrative Assistant 2- Clerk's Office Salary: $33,971.76 - $49,151.52 Annually DEPARTMENT: Clerk's Office OPENING DATE: 05/18/22 CLOSING DATE: 06/17/22 11:59 PM DESCRIPTION: The Nevada Supreme Court is seeking an Administrative Assistant 2 in Carson City. Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk's Office including management and deputy clerks using independent judgment and personal initiative to perform a variety of duties. Infrequent travel may be required. This is a great chance to join our team and learn more about the courts! EXAMPLES OF ESSENTIAL DUTIES: Typical duties include maintaining records and files; data entry; typing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit lists; opening, sorting and distributing mail; scanning documents into an electronic document managing system; closing out stipulated dismissed cases; retrieving records, files and exhibits when requested by court staff and the public; recording of oral arguments; and performs related duties as assigned. TYPICAL Qualifications: High school diploma or equivalent education and two years of clerical and administrative support experience which includes one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; and/or performing secretarial duties in support of professional staff; OR one year as an Administrative Assistant I in Nevada State Service; OR an equivalent combination of education and experience. SUPPLEMENTAL INFORMATION: COVID-19 vaccination is required as a term of employment, effective January 31, 2022. Reasonable accommodations will be considered. Carson City offers sunshine and recreational opportunities abound including golfing, biking, off- roading, hiking, skiing, and fishing. Carson City is nestled between stunning Lake Tahoe and vibrant Reno. Nevada's beautiful landscape, exciting adventures, and thriving economy are just a few of the reasons to join the Silver State workforce! Additional benefits include: medical, dental, life and disability insurance programs; participation in the public employees' retirement plan; 11 paid holidays each year; accrual of 3 weeks of annual leave and 3 weeks of sick leave each year; no state income tax; public service loan forgiveness; flexibility; and a work life balance beyond compare. APPLICATIONS MAY BE FILED ONLINE AT: https://www.nvcourts.gov/ 201 S. Carson St. Ste. #250 Carson City, NV 89701 775-684-1700 HR@nvcourts.nv.gov Position #00121 ADMINISTRATIVE ASSISTANT 2- CLERK'S OFFICE Closing Date/Time: 6/17/22
Merced County
Extra-Help Special Projects Coordinator
Merced County, CA Merced, CA, United States
Examples of Duties This recruitment is being established to obtain a current eligible list for Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to 25 hours a week. Desirable Experience: Experience in fiscal administration, contract administration, accounting/fiscal operations, and/or budget preparation. Experience must have been in a full-time capacity. Desirable Education: Graduation from an accredited four (4) year college or university with a degree in accounting, business, or a closely related field OR at least five years of qualifying experience. Desirable License: Possession of Certified Public Accountant Licensure is desirable but not required. Duties may include, but are not limited to the following: Supervise and manage staff as required. Plan, design and implement systems. Modify existing systems in response to changes in the County's operational environment and/or regulatory changes. Act as liaison with other departments affected by systems changes. Provide system specifications and monitors the testing of the new or revised programs. Recommend changes to County policies and procedures if necessary to optimize the efficiencies of the Department's services. Perform all duties required to complete assigned project or systems changes. These duties may include but are not limited to: general administrative, fiscal, program, and data processing system analysis. Gather, tabulate, and analyze data. Interview and consult with departmental officials, employees and others to give and receive information. Provide training and technical assistance to other staff. Minimum Qualifications Experience: At least five (5) years of progressively responsible professional experience in the system for which the specific department is requesting. Education: Formal, advanced educational training in system of expertise is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Frequent operation of personal computer and other modern office equipment. Communicate effectively with others in person, in writing, and over the telephone. Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. Meet deadlines under stressful conditions. Resolve conflicts and respond appropriately to complaints. Complete multiple priority projects with conflicting deadlines. Maintain confidential information in accordance with legal standards and/or County regulations. Make presentations. Train staff. Repetitive motion, sitting for long periods, walking. Occasional standing, pushing, pulling, bending, squatting, climbing. Lifting - Frequently 5 pounds or less; occasionally 5 to 30 pounds. Constant good overall vision and reading and close-up work. Frequent color perception and use of eye/hand coordination. Occasional use of depth perception and peripheral vision. Normal dexterity with frequent writing. Frequent hearing of normal speech, hearing/talking on the telephone, talking in person. Frequent decision making, concentration, and public contact. Some assignments may require working weekends, nights, and/or occasional overtime. Occasional exposure to noise; occasional contact with dirt, dust, indoor cold and heat. Regular attendance is an essential function. Knowledge of: Data processing techniques and capabilities. Data analysis and program planning and evaluation. Principles of public fiscal administration. Principles of staff management, supervision, and training. Organization and functions of the various County departments and political subdivisions. Political legislative processes. Codes, regulations, ordinances and laws governing the operations of the County and other governmental entities. Ability to: Plan, design, and implement complex automated systems. Analyze, develop and/or modify procedures and systems. Establish project development schedules and coordinate the effort of affected staff activities to attained desired goals and objectives. Evaluate manual work assignments and work flows to determine if cost effective automated alternatives could be implemented. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Please describe in detail your experience with the competitive bidding process, drafting contracts and negotiating contract terms with vendors. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. 02 Please describe in detail your experience in invoicing, reconciliation, auditing and budget preparation. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience 03 Please describe in detail a large-scale project you managed from start to finish, the type of project, duration of project, your position title at the time, and the tools used to track the progress. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. 04 lease describe in detail your experience with supervision of multiple staff. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. Required Question
May 19, 2022
Variable Shift
Examples of Duties This recruitment is being established to obtain a current eligible list for Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to 25 hours a week. Desirable Experience: Experience in fiscal administration, contract administration, accounting/fiscal operations, and/or budget preparation. Experience must have been in a full-time capacity. Desirable Education: Graduation from an accredited four (4) year college or university with a degree in accounting, business, or a closely related field OR at least five years of qualifying experience. Desirable License: Possession of Certified Public Accountant Licensure is desirable but not required. Duties may include, but are not limited to the following: Supervise and manage staff as required. Plan, design and implement systems. Modify existing systems in response to changes in the County's operational environment and/or regulatory changes. Act as liaison with other departments affected by systems changes. Provide system specifications and monitors the testing of the new or revised programs. Recommend changes to County policies and procedures if necessary to optimize the efficiencies of the Department's services. Perform all duties required to complete assigned project or systems changes. These duties may include but are not limited to: general administrative, fiscal, program, and data processing system analysis. Gather, tabulate, and analyze data. Interview and consult with departmental officials, employees and others to give and receive information. Provide training and technical assistance to other staff. Minimum Qualifications Experience: At least five (5) years of progressively responsible professional experience in the system for which the specific department is requesting. Education: Formal, advanced educational training in system of expertise is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Frequent operation of personal computer and other modern office equipment. Communicate effectively with others in person, in writing, and over the telephone. Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. Meet deadlines under stressful conditions. Resolve conflicts and respond appropriately to complaints. Complete multiple priority projects with conflicting deadlines. Maintain confidential information in accordance with legal standards and/or County regulations. Make presentations. Train staff. Repetitive motion, sitting for long periods, walking. Occasional standing, pushing, pulling, bending, squatting, climbing. Lifting - Frequently 5 pounds or less; occasionally 5 to 30 pounds. Constant good overall vision and reading and close-up work. Frequent color perception and use of eye/hand coordination. Occasional use of depth perception and peripheral vision. Normal dexterity with frequent writing. Frequent hearing of normal speech, hearing/talking on the telephone, talking in person. Frequent decision making, concentration, and public contact. Some assignments may require working weekends, nights, and/or occasional overtime. Occasional exposure to noise; occasional contact with dirt, dust, indoor cold and heat. Regular attendance is an essential function. Knowledge of: Data processing techniques and capabilities. Data analysis and program planning and evaluation. Principles of public fiscal administration. Principles of staff management, supervision, and training. Organization and functions of the various County departments and political subdivisions. Political legislative processes. Codes, regulations, ordinances and laws governing the operations of the County and other governmental entities. Ability to: Plan, design, and implement complex automated systems. Analyze, develop and/or modify procedures and systems. Establish project development schedules and coordinate the effort of affected staff activities to attained desired goals and objectives. Evaluate manual work assignments and work flows to determine if cost effective automated alternatives could be implemented. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Please describe in detail your experience with the competitive bidding process, drafting contracts and negotiating contract terms with vendors. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. 02 Please describe in detail your experience in invoicing, reconciliation, auditing and budget preparation. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience 03 Please describe in detail a large-scale project you managed from start to finish, the type of project, duration of project, your position title at the time, and the tools used to track the progress. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. 04 lease describe in detail your experience with supervision of multiple staff. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. Required Question
Merced County
Extra-Help Special Projects Coordinator
Merced County, CA Merced, CA, United States
Examples of Duties This recruitment is being established to obtain a current eligible list for Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to 25 hours a week. Desirable Experience: Experience in fiscal administration, contract administration, accounting/fiscal operations, and/or budget preparation. Experience must have been in a full-time capacity. Desirable Education: Graduation from an accredited four (4) year college or university with a degree in accounting, business, or a closely related field OR at least five years of qualifying experience. Desirable License: Possession of Certified Public Accountant Licensure is desirable but not required. Duties may include, but are not limited to the following: Supervise and manage staff as required. Plan, design and implement systems. Modify existing systems in response to changes in the County's operational environment and/or regulatory changes. Act as liaison with other departments affected by systems changes. Provide system specifications and monitors the testing of the new or revised programs. Recommend changes to County policies and procedures if necessary to optimize the efficiencies of the Department's services. Perform all duties required to complete assigned project or systems changes. These duties may include but are not limited to: general administrative, fiscal, program, and data processing system analysis. Gather, tabulate, and analyze data. Interview and consult with departmental officials, employees and others to give and receive information. Provide training and technical assistance to other staff. Minimum Qualifications Experience: At least five (5) years of progressively responsible professional experience in the system for which the specific department is requesting. Education: Formal, advanced educational training in system of expertise is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Frequent operation of personal computer and other modern office equipment. Communicate effectively with others in person, in writing, and over the telephone. Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. Meet deadlines under stressful conditions. Resolve conflicts and respond appropriately to complaints. Complete multiple priority projects with conflicting deadlines. Maintain confidential information in accordance with legal standards and/or County regulations. Make presentations. Train staff. Repetitive motion, sitting for long periods, walking. Occasional standing, pushing, pulling, bending, squatting, climbing. Lifting - Frequently 5 pounds or less; occasionally 5 to 30 pounds. Constant good overall vision and reading and close-up work. Frequent color perception and use of eye/hand coordination. Occasional use of depth perception and peripheral vision. Normal dexterity with frequent writing. Frequent hearing of normal speech, hearing/talking on the telephone, talking in person. Frequent decision making, concentration, and public contact. Some assignments may require working weekends, nights, and/or occasional overtime. Occasional exposure to noise; occasional contact with dirt, dust, indoor cold and heat. Regular attendance is an essential function. Knowledge of: Data processing techniques and capabilities. Data analysis and program planning and evaluation. Principles of public fiscal administration. Principles of staff management, supervision, and training. Organization and functions of the various County departments and political subdivisions. Political legislative processes. Codes, regulations, ordinances and laws governing the operations of the County and other governmental entities. Ability to: Plan, design, and implement complex automated systems. Analyze, develop and/or modify procedures and systems. Establish project development schedules and coordinate the effort of affected staff activities to attained desired goals and objectives. Evaluate manual work assignments and work flows to determine if cost effective automated alternatives could be implemented. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Please describe in detail your experience with the competitive bidding process, drafting contracts and negotiating contract terms with vendors. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. 02 Please describe in detail your experience in invoicing, reconciliation, auditing and budget preparation. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. Required Question
May 19, 2022
Variable Shift
Examples of Duties This recruitment is being established to obtain a current eligible list for Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to 25 hours a week. Desirable Experience: Experience in fiscal administration, contract administration, accounting/fiscal operations, and/or budget preparation. Experience must have been in a full-time capacity. Desirable Education: Graduation from an accredited four (4) year college or university with a degree in accounting, business, or a closely related field OR at least five years of qualifying experience. Desirable License: Possession of Certified Public Accountant Licensure is desirable but not required. Duties may include, but are not limited to the following: Supervise and manage staff as required. Plan, design and implement systems. Modify existing systems in response to changes in the County's operational environment and/or regulatory changes. Act as liaison with other departments affected by systems changes. Provide system specifications and monitors the testing of the new or revised programs. Recommend changes to County policies and procedures if necessary to optimize the efficiencies of the Department's services. Perform all duties required to complete assigned project or systems changes. These duties may include but are not limited to: general administrative, fiscal, program, and data processing system analysis. Gather, tabulate, and analyze data. Interview and consult with departmental officials, employees and others to give and receive information. Provide training and technical assistance to other staff. Minimum Qualifications Experience: At least five (5) years of progressively responsible professional experience in the system for which the specific department is requesting. Education: Formal, advanced educational training in system of expertise is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Frequent operation of personal computer and other modern office equipment. Communicate effectively with others in person, in writing, and over the telephone. Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. Meet deadlines under stressful conditions. Resolve conflicts and respond appropriately to complaints. Complete multiple priority projects with conflicting deadlines. Maintain confidential information in accordance with legal standards and/or County regulations. Make presentations. Train staff. Repetitive motion, sitting for long periods, walking. Occasional standing, pushing, pulling, bending, squatting, climbing. Lifting - Frequently 5 pounds or less; occasionally 5 to 30 pounds. Constant good overall vision and reading and close-up work. Frequent color perception and use of eye/hand coordination. Occasional use of depth perception and peripheral vision. Normal dexterity with frequent writing. Frequent hearing of normal speech, hearing/talking on the telephone, talking in person. Frequent decision making, concentration, and public contact. Some assignments may require working weekends, nights, and/or occasional overtime. Occasional exposure to noise; occasional contact with dirt, dust, indoor cold and heat. Regular attendance is an essential function. Knowledge of: Data processing techniques and capabilities. Data analysis and program planning and evaluation. Principles of public fiscal administration. Principles of staff management, supervision, and training. Organization and functions of the various County departments and political subdivisions. Political legislative processes. Codes, regulations, ordinances and laws governing the operations of the County and other governmental entities. Ability to: Plan, design, and implement complex automated systems. Analyze, develop and/or modify procedures and systems. Establish project development schedules and coordinate the effort of affected staff activities to attained desired goals and objectives. Evaluate manual work assignments and work flows to determine if cost effective automated alternatives could be implemented. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Please describe in detail your experience with the competitive bidding process, drafting contracts and negotiating contract terms with vendors. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. 02 Please describe in detail your experience in invoicing, reconciliation, auditing and budget preparation. Include in your response the following: Employer name, dates of employment, number of hours per week and detail your experience. Required Question
City of Sacramento
Administrative Analyst (Rate Program)
City of Sacramento, CA Sacramento, California, United States
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment . IDEAL CANDIDATE STTEMENT The Business Services Division of the Department of Utilities (DOU) is seeking qualified applicants for the Administrative Analyst position for the Rate Program. Under general direction, the Administrative Analyst is responsible for performing professional-level project work in the administration, coordination, and management of DOU's Rate Program. The responsibilities include, but are not limited to: researching, compiling, and analyzing data related to utility rate modeling, rate projections, and rate forecasting; developing recommendations for utility rates, fees, and charges; coordinating the development of DOU's regular reports to the Utilities Rate Advisory Commission (URAC) and staffing the URAC meetings; coordinating the Rate Program procurement activities related to rate consultants; preparing high level summaries of complex data included in reports, studies, and City Council reports; and developing strong professional relationships with key customers (e.g., utility partners, DOU and citywide, stakeholders, etc.). The ideal applicant will have a proven background in research, project management, data analysis, forecasting, and the ability to summarize complex data as part of recommendations. In addition, ability to work independently and build strong partnerships with internal and external customers and stakeholders. Previous experience working in the utility industry is highly desirable. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application, delivered in person, or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate's eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726
May 19, 2022
Full Time
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment . IDEAL CANDIDATE STTEMENT The Business Services Division of the Department of Utilities (DOU) is seeking qualified applicants for the Administrative Analyst position for the Rate Program. Under general direction, the Administrative Analyst is responsible for performing professional-level project work in the administration, coordination, and management of DOU's Rate Program. The responsibilities include, but are not limited to: researching, compiling, and analyzing data related to utility rate modeling, rate projections, and rate forecasting; developing recommendations for utility rates, fees, and charges; coordinating the development of DOU's regular reports to the Utilities Rate Advisory Commission (URAC) and staffing the URAC meetings; coordinating the Rate Program procurement activities related to rate consultants; preparing high level summaries of complex data included in reports, studies, and City Council reports; and developing strong professional relationships with key customers (e.g., utility partners, DOU and citywide, stakeholders, etc.). The ideal applicant will have a proven background in research, project management, data analysis, forecasting, and the ability to summarize complex data as part of recommendations. In addition, ability to work independently and build strong partnerships with internal and external customers and stakeholders. Previous experience working in the utility industry is highly desirable. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application, delivered in person, or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate's eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726
City of Sacramento
Administrative Technician
City of Sacramento, CA Sacramento, California, United States
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment . You must have taken and passed the Administrative Technician examination for further consideration. To take the examination, click here . With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the State of California with the ability to report to Sacramento-based physical worksites daily if required. Under general supervision, the Administrative Technician performs a variety of technical and paraprofessional duties in support of centralized procurement, personnel, budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching, compiling and reviewing information; develops and maintains databases and spreadsheets. DISTINGUISHING CHARACTERISTICS This classification may be populated with multiple incumbents. The Administrative Technician performs technical non-clerical budget, procurement, personnel or program administration work within established policy and procedure guidelines. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians do not routinely perform clerical work. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level administrative, analytical, or managerial staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Researches, compiles, tabulates, and assembles data; assists in conducting surveys and studies; recommends and implements procedures, guidelines and processes; consults with managers and drafts policies. Prepares statistical and narrative reports, presentations, general and technical correspondence, and promotional materials; develops forms, tracking systems, databases and spreadsheets. Resolves difficult or sensitive customer service inquiries or problems, advises public on complex rules, policies and procedures; responds to inquiries from employees and the public. Researches information, organizes, evaluates and compiles results and prepares detailed summaries, tracks progress of projects and payments expenditures and reimbursements. Prepares and processes administrative documents such as vouchers, permits, personnel actions, requisitions, and contracts; prepares documents for personnel, purchasing, fiscal, and project or program areas; maintains a variety of records and files. Assists in the administration and coordination of special events, training, programs or projects; assists in coordinating municipal activities among City departments and/or other organizations. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Basic principles of technical and statistical report preparation. Basic principles and practices of research and statistical methods. Modern office practices, procedures, and equipment. Record keeping and reporting practices. Basic principles and techniques of personnel, budget and purchasing. Basic techniques of project and program management. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Use of computers and computer applications and software. Ability to: Communicate clearly and concisely, both orally and in writing. Collect, compile, organize, analyze, and interpret data. Understand, interpret, and apply rules, regulations, laws, and ordinances. Establish and maintain cooperative relationships with those contacted in the course of work. Follow oral and written instructions. EXPERIENCE AND EDUCATION Experience: Three years of journey level clerical experience, including a minimum of two years performing administrative work or advanced journey level clerical work. Substitution: Completion of 60 semester units in an accredited college or university in public or business administration, economics, accounting, personnel or a closely related field may substitute for two years of the required experience. PROOF OF EDUCATION Should education be used to qualify for this position, then p roof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver's License: Possession of a valid California Class C Driver's License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. PROBATIONARY PERIOD Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Proof of certification and/or license should be submitted online with your application. Proof of certification and/or license will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Screening Committee : (Pass/Fail)- All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 3. Online Exam: (Weighted 100%) - Candidates must have taken and passed the online examination with a score of 70% or higher by 11:59 p.m. on June 1, 2022 for further consideration. The online examination will be job related and may include, but not limited to, the knowledge and abilities as outlined above. Candidates can access the examination at any time by visiting the City of Sacramento's Examination's website: http://www.cityofsacramento.org/HR/Career-Opportunities/Civil-Service-Examinations. 4. Eligibility : Candidates who pass the online examination will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate's eligibility expires year from the date of notification of a passing score for the Administrative Technician examination. Candidates can take the examination at any time to maintain eligibility. If you are currently on an active eligible list for the Administrative Technician classification, it is unnecessary to retake the examination. The eligible list is effective one year from the date of passing the examination for the Administrative Technician . If you are hired from the eligible list you will no longer have active status on the eligible list per CSB Rule , 5.7(i). Applicants interested in maintaining their eligibility will need to take and pass the exam after their hire date. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities Send an email to employment@cityofsacramento.org or Call the Human Resources Department at (916) 808-5726
May 19, 2022
Full Time
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment . You must have taken and passed the Administrative Technician examination for further consideration. To take the examination, click here . With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the State of California with the ability to report to Sacramento-based physical worksites daily if required. Under general supervision, the Administrative Technician performs a variety of technical and paraprofessional duties in support of centralized procurement, personnel, budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching, compiling and reviewing information; develops and maintains databases and spreadsheets. DISTINGUISHING CHARACTERISTICS This classification may be populated with multiple incumbents. The Administrative Technician performs technical non-clerical budget, procurement, personnel or program administration work within established policy and procedure guidelines. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians do not routinely perform clerical work. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level administrative, analytical, or managerial staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Researches, compiles, tabulates, and assembles data; assists in conducting surveys and studies; recommends and implements procedures, guidelines and processes; consults with managers and drafts policies. Prepares statistical and narrative reports, presentations, general and technical correspondence, and promotional materials; develops forms, tracking systems, databases and spreadsheets. Resolves difficult or sensitive customer service inquiries or problems, advises public on complex rules, policies and procedures; responds to inquiries from employees and the public. Researches information, organizes, evaluates and compiles results and prepares detailed summaries, tracks progress of projects and payments expenditures and reimbursements. Prepares and processes administrative documents such as vouchers, permits, personnel actions, requisitions, and contracts; prepares documents for personnel, purchasing, fiscal, and project or program areas; maintains a variety of records and files. Assists in the administration and coordination of special events, training, programs or projects; assists in coordinating municipal activities among City departments and/or other organizations. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Basic principles of technical and statistical report preparation. Basic principles and practices of research and statistical methods. Modern office practices, procedures, and equipment. Record keeping and reporting practices. Basic principles and techniques of personnel, budget and purchasing. Basic techniques of project and program management. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Use of computers and computer applications and software. Ability to: Communicate clearly and concisely, both orally and in writing. Collect, compile, organize, analyze, and interpret data. Understand, interpret, and apply rules, regulations, laws, and ordinances. Establish and maintain cooperative relationships with those contacted in the course of work. Follow oral and written instructions. EXPERIENCE AND EDUCATION Experience: Three years of journey level clerical experience, including a minimum of two years performing administrative work or advanced journey level clerical work. Substitution: Completion of 60 semester units in an accredited college or university in public or business administration, economics, accounting, personnel or a closely related field may substitute for two years of the required experience. PROOF OF EDUCATION Should education be used to qualify for this position, then p roof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver's License: Possession of a valid California Class C Driver's License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. PROBATIONARY PERIOD Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Proof of certification and/or license should be submitted online with your application. Proof of certification and/or license will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Screening Committee : (Pass/Fail)- All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 3. Online Exam: (Weighted 100%) - Candidates must have taken and passed the online examination with a score of 70% or higher by 11:59 p.m. on June 1, 2022 for further consideration. The online examination will be job related and may include, but not limited to, the knowledge and abilities as outlined above. Candidates can access the examination at any time by visiting the City of Sacramento's Examination's website: http://www.cityofsacramento.org/HR/Career-Opportunities/Civil-Service-Examinations. 4. Eligibility : Candidates who pass the online examination will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate's eligibility expires year from the date of notification of a passing score for the Administrative Technician examination. Candidates can take the examination at any time to maintain eligibility. If you are currently on an active eligible list for the Administrative Technician classification, it is unnecessary to retake the examination. The eligible list is effective one year from the date of passing the examination for the Administrative Technician . If you are hired from the eligible list you will no longer have active status on the eligible list per CSB Rule , 5.7(i). Applicants interested in maintaining their eligibility will need to take and pass the exam after their hire date. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities Send an email to employment@cityofsacramento.org or Call the Human Resources Department at (916) 808-5726
Stanislaus County
Administrative Clerk II Trainee
Stanislaus County, CA Various, California, United States
About the Opportunity THE IDEAL CANDIDATE This recruitment requires you to be actively participating in a Welfare to Work program. Please answer the supplemental questions in full to determine eligibility for the program. Administrative Clerk II Trainees will be compensated at $15.00/hour. This recruitment is being conducted to fill vacancies in the Community Services Agency, Passing applicants will remain on the eligibility for six (6) months. While this is a continuous recruitment, we encourage you to apply immediately as this recruitment may close at any time. ABOUT THE POSITION The Administrative Clerk II Trainee performs a variety of typing and clerical tasks of average difficulty, under general supervision. This position is designated as a Trainee position as the person applying must be a participant in the Welfare to Work program and is not required to meet the minimum qualifications of an Administrative Clerk II classification. The Administrative Clerk II Trainee will be assigned to an Apprenticeship Program, which is a partnership between Stanislaus County Workforce Development and the Community Services Agency. Trainees spend a portion of their work week engaged in classroom training specifically tailored to assist them in meeting the minimum qualifications for the Administrative Clerk II position. The Apprenticeship program will focus on improving hard and soft skills, as well as phone etiquette, professional image and other applicable needs. Trainees will not receive a change in their classification until they have finished their training period and successfully meet the requirements for an Administrative Clerk II position. ABOUT THE TRAINEE DESIGNATION Trainees are part of the unclassified service of the County; All trainees will be appointed to the first step of the salary range for the appropriate position, and will be compensated 15% below the range established for the Administrative Clerk II classification; Trainee appointments are not to last longer than a maximum of two years; and Upon completion of the training period and the acquisition of minimum qualifications, the individual may be upgraded to a probationary appointment at step 1 of the Administrative Clerk II salary range. (An approximate 15% increase in salary). Typical Tasks Maintain alphabetic and numeric files by filing and retrieving a variety of documents; Answer the telephone, route calls, take messages, meet and assist the public; Search files for specific information; Compile information and data necessary for the preparation of various departmental reports; Review documents for propriety and explain basic agency policies to applicants, clients, and the public; Maintain routine operational records by transferring, coding and indexing data; and Operate modern office equipment, including computer, scanner/copier, fax and microfilm machine. Minimum Qualifications (Skills, Abilities, Knowledge, Education/Experience) SKILLS/ ABILITIES Deal with the public in a tactful and courteous manner; Operate a variety of computer programs (training will be provided); Accurately perform a wide variety of keyboarding and general clerical duties of average difficulty; Follow oral and written instructions; Type accurately at the speed which permits successful job performance; Maintain clerical records and prepare reports of average difficulty; Interpret and follow County/Department procedures and policies; Multi-task, prioritize and problem solve; and Travel to various sites when necessary. The below skills will be addressed in training and must be achieved to reach Administrative Clerk II status : Type 35 wpm (net corrected) or data entry ability at a speed of not less than 7,000 strokes per hour (accurate and skillfully); Maintain clerical records and prepare reports of average difficulty; Interpret and follow County/Department procedures and policies; and Multi-task, prioritize and problem solve. KNOWLEDGE Alphabetic and numeric filing procedures; Modern office procedures and equipment; and Proper usage of English grammar and punctuation. EDUCATION AND EXPERIENCE This position is open to participants in the Welfare to Work program only. The below experience will be addressed in training and must be achieved to reach Administrative Clerk II status : Equivalent of one (1) year of full-time, general office experience. Relevant college education or business school training may be used to substitute up to six (6) months of the required experience; AND Applicants must be able to type at least 35 wpm (net corrected). Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitment consist of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: Continuous Oral Examination: See table below Application Received by OEX/Selection 5/18/22 - 6/01/22 Week of June 13, 2022 6/02/22 - 6/16/22 Week of June 27, 2022 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Closing Date/Time: Continuous
May 19, 2022
Full Time
About the Opportunity THE IDEAL CANDIDATE This recruitment requires you to be actively participating in a Welfare to Work program. Please answer the supplemental questions in full to determine eligibility for the program. Administrative Clerk II Trainees will be compensated at $15.00/hour. This recruitment is being conducted to fill vacancies in the Community Services Agency, Passing applicants will remain on the eligibility for six (6) months. While this is a continuous recruitment, we encourage you to apply immediately as this recruitment may close at any time. ABOUT THE POSITION The Administrative Clerk II Trainee performs a variety of typing and clerical tasks of average difficulty, under general supervision. This position is designated as a Trainee position as the person applying must be a participant in the Welfare to Work program and is not required to meet the minimum qualifications of an Administrative Clerk II classification. The Administrative Clerk II Trainee will be assigned to an Apprenticeship Program, which is a partnership between Stanislaus County Workforce Development and the Community Services Agency. Trainees spend a portion of their work week engaged in classroom training specifically tailored to assist them in meeting the minimum qualifications for the Administrative Clerk II position. The Apprenticeship program will focus on improving hard and soft skills, as well as phone etiquette, professional image and other applicable needs. Trainees will not receive a change in their classification until they have finished their training period and successfully meet the requirements for an Administrative Clerk II position. ABOUT THE TRAINEE DESIGNATION Trainees are part of the unclassified service of the County; All trainees will be appointed to the first step of the salary range for the appropriate position, and will be compensated 15% below the range established for the Administrative Clerk II classification; Trainee appointments are not to last longer than a maximum of two years; and Upon completion of the training period and the acquisition of minimum qualifications, the individual may be upgraded to a probationary appointment at step 1 of the Administrative Clerk II salary range. (An approximate 15% increase in salary). Typical Tasks Maintain alphabetic and numeric files by filing and retrieving a variety of documents; Answer the telephone, route calls, take messages, meet and assist the public; Search files for specific information; Compile information and data necessary for the preparation of various departmental reports; Review documents for propriety and explain basic agency policies to applicants, clients, and the public; Maintain routine operational records by transferring, coding and indexing data; and Operate modern office equipment, including computer, scanner/copier, fax and microfilm machine. Minimum Qualifications (Skills, Abilities, Knowledge, Education/Experience) SKILLS/ ABILITIES Deal with the public in a tactful and courteous manner; Operate a variety of computer programs (training will be provided); Accurately perform a wide variety of keyboarding and general clerical duties of average difficulty; Follow oral and written instructions; Type accurately at the speed which permits successful job performance; Maintain clerical records and prepare reports of average difficulty; Interpret and follow County/Department procedures and policies; Multi-task, prioritize and problem solve; and Travel to various sites when necessary. The below skills will be addressed in training and must be achieved to reach Administrative Clerk II status : Type 35 wpm (net corrected) or data entry ability at a speed of not less than 7,000 strokes per hour (accurate and skillfully); Maintain clerical records and prepare reports of average difficulty; Interpret and follow County/Department procedures and policies; and Multi-task, prioritize and problem solve. KNOWLEDGE Alphabetic and numeric filing procedures; Modern office procedures and equipment; and Proper usage of English grammar and punctuation. EDUCATION AND EXPERIENCE This position is open to participants in the Welfare to Work program only. The below experience will be addressed in training and must be achieved to reach Administrative Clerk II status : Equivalent of one (1) year of full-time, general office experience. Relevant college education or business school training may be used to substitute up to six (6) months of the required experience; AND Applicants must be able to type at least 35 wpm (net corrected). Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitment consist of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: Continuous Oral Examination: See table below Application Received by OEX/Selection 5/18/22 - 6/01/22 Week of June 13, 2022 6/02/22 - 6/16/22 Week of June 27, 2022 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Closing Date/Time: Continuous
BART (Bay Area Rapid Transit)
Transportation Supervisor (AFSCME) Pool Posting
BART Oakland, California, United States
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Conditions of Employment All San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov . Department Transportation Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2022 current employee cost $157.35 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $119,605.49/annually - $155,487.13/annually (AFSCME Payband G) *Initial salary will be between $119,605.49 / annually - $137,546.31 / annually to commensurate with education and experience Posted Date May 18, 2022 Closing Date June 1, 2022 Reports To As assigned Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment This announcement will be used to create an eligibility list to backfill future vacancies that may occur within the next twelve (12) months. The Transportation Supervisor supervises, and coordinates revenue systems support operations; provides management direction and oversight of day-to-day station/train operations. Directs and instructs assigned employees with all work-related policies, practices, procedures, and collective bargaining agreements; provides administrative and analytical support on special assignments; coordinates assigned activities with other divisions, outside agencies and the public; provides highly responsible and complex staff assistance to higher-level management staff; and performs other related duties as assigned. Knowledge in customer service and providing safe and timely revenue service. Responsibilities of this classification may also include assignment to any number of administrative support functions for the Transportation Department. Must be proficiency in report writing and knowledgeable in computer software suites. Essential Job Functions Coordinates the organization, staffing and operational activities for revenue system support program in the areas of line, rail, and station operations; provides oversight of staff involved in line, rail, and station operations; provides administrative and analytical support on projects and special assignments. Participates in the development and implementation of goals, objectives, policies and priorities; recommends and implements resulting policies and procedures. Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements. Conducts special studies and evaluates passenger services; ensures existing systems are functioning at optimum levels; monitors the adherence to District policies, procedures, rules, and regulations. Ensures vehicles and equipment are operated safely and within established guidelines; coordinates on-site and remote activities during emergency situations. Oversees all aspects of Station Operations including customer service, station operating systems and appearance; works special events; ensures all staff comply with District standards and policies. Coordinates labor relation matters; investigates rule violations; documents and applies disciplinary procedures; research grievances to check for contractual violations and develop solutions for avoiding future violations. Directs, coordinates, and reviews the work plan for assigned services and activities; assigns work activities and projects. Monitors workflow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems. Selects, trains, motivates and evaluates personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Plans daily, weekly, and longer-term work schedules and projects; ensures full coverage of revenue vehicles and passenger station locations during operating shifts. Coordinates operational aspects of station renovation and rehabilitation projects; liaises with other departments on contract activities and service operation scheduling. Responds first to rail safety incidents, which may require the use of a District vehicle and may consist of walking wayside on ballast, stepping over high-voltage third rail, climbing aerial structures, stairs, and onto trains; acts as the Incident Commander or liaison and makes decisions as the incident develops; holds an immediate fact-finding; and makes sure all paperwork is competed per Human Resources, safety, and insurance guidelines. Participates on a variety of committees; prepares and presents staff reports and other correspondence as appropriate and necessary; provides staff assistance to the high-level management staff. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of transit operations management. Minimum Qualifications Education: Possession of a bachelor's degree in Business, Public Administration, or a closely related field from an accredited college or university. Experience: The equivalent of four (4) years of full-time verifiable operational, maintenance or administrative experience in transportation. Prior supervisory experience in a transportation setting is preferred. Substitution: Additional closely related work experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Other Requirements: Must be willing to work off-hour shifts, weekends and holidays and be subject to overtime. Must possess and maintain appropriate levels of District operator certifications. Must possess a valid California driver's license and have a satisfactory driving record. Must be physically able to walk wayside on ballast for one mile. Must be physically able to climb aerial structures. Must be physically able to climb stairways to tower locations. Knowledge of: Operational characteristics, services, and activities of rail transportation system operations Transportation Supervisor. District operational, safety and emergency policies and procedures. Principles and practices of safety in transit vehicle and facility operation. Transit system operational principles, rules, regulations, policies, and procedures. Train and schedule operations. Analytical and mathematical skills. Customer service principles and practices. Procedures and requirements for record keeping of incidents, emergencies, labor hours and related topics. Current office procedures, methods and equipment including computers. Techniques and methods of administrative analysis. Principles of supervision, training, and performance evaluation. System lay-out and understanding of job expectations. Occupational health and safety rules and regulations. Related safety rules, regulations, and guidelines. Related Federal, State, and local laws, codes, and regulations. Skill/ Ability in: Managing, supervising, and coordinating revenue system rail or station operations. Interpreting and explaining the District's maintenance policies and procedures. Selecting, supervising, training, and evaluating staff. Performing the duties of Foreworkers when a shortage or vacancy occurs. Operating radio communication equipment. Preparing clear and concise administrative, procedural, and operational reports, logs and records. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals. Researching, analyzing, and evaluating new service delivery methods and techniques. Researching a variety of topics including utilization, payroll, safety, and grievances. Interpreting and applying Federal, State, and local policies, laws, and regulations. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Conducting safety checks on trains, stations, and yards. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or pa