Delaware Valley Regional Planning Commission
Philadelphia, PA, USA
The Finance department oversees all financial matters and contractual agreements, serving as the DVRPC’s central resource for the acquisition of goods, services, and equipment. This position will work on all administrative aspects of procurement and contracts, providing technical assistance and guidance as necessary, while maintaining a customer-service approach to problem-solving. This is interdependent work using knowledge of procurement and contracting concepts, terms, methodologies, and best practices, while operating within DVRPC’s established processes and procedures, and abiding by the applicable Federal, State, and Local rules and regulations that govern the work. The various tasks and responsibilities require high levels of attention to detail and organization during the multiple stages of these processes, as well as maintaining communication lines with DVRPC staff and external partners. Work is assigned, reviewed, and evaluated by the Contracts Manager, while in process or upon completion for quality and adherence to established protocols.
Responsibilities
Review and edit scope of work, specifications, proposal submission requirements, and evaluation criteria as part of the preparation of formal competitive solicitation documents including Request for Proposals (RFP) and Request for Qualifications (RFQ).
Identify potential vendors, negotiate contracts, and select vendors that offer the best value.
Coordinate and moderate evaluation committee meetings.
Review proposal submissions and set up Shared Google Drives.
Research, analyze, report, and recommend on various cooperative contract opportunities.
Review and oversee purchasing requisitions and obtain vendor quotes to ensure compliance and timely processing.
Manage approved requisitions and purchase order documentation, including receipts, and packing slips; and review credit card reconciliation packages.
Monitor vendor performance and resolve issues and concerns.
Review existing contracts and track expiration dates.
Assist with preparation of contracts and grant documents utilizing templates, set up electronic signatures and route contracts through Adobe Sign.
Maintain accurate contract, solicitation, requisition, subscription and inventory files, records, and databases.
Monitor vendor/contractor database for compliance with Disadvantaged Business Enterprise (DBE) requirements and DVRPC insurance requirements.
Interact with key stakeholders in identifying needs and provide guidance throughout procurement and purchasing processes.
Prepare formal letters and oversee procurement email inbox.
Perform related work as required.
The Finance department oversees all financial matters and contractual agreements, serving as the DVRPC’s central resource for the acquisition of goods, services, and equipment. This position will work on all administrative aspects of procurement and contracts, providing technical assistance and guidance as necessary, while maintaining a customer-service approach to problem-solving. This is interdependent work using knowledge of procurement and contracting concepts, terms, methodologies, and best practices, while operating within DVRPC’s established processes and procedures, and abiding by the applicable Federal, State, and Local rules and regulations that govern the work. The various tasks and responsibilities require high levels of attention to detail and organization during the multiple stages of these processes, as well as maintaining communication lines with DVRPC staff and external partners. Work is assigned, reviewed, and evaluated by the Contracts Manager, while in process or upon completion for quality and adherence to established protocols.
Responsibilities
Review and edit scope of work, specifications, proposal submission requirements, and evaluation criteria as part of the preparation of formal competitive solicitation documents including Request for Proposals (RFP) and Request for Qualifications (RFQ).
Identify potential vendors, negotiate contracts, and select vendors that offer the best value.
Coordinate and moderate evaluation committee meetings.
Review proposal submissions and set up Shared Google Drives.
Research, analyze, report, and recommend on various cooperative contract opportunities.
Review and oversee purchasing requisitions and obtain vendor quotes to ensure compliance and timely processing.
Manage approved requisitions and purchase order documentation, including receipts, and packing slips; and review credit card reconciliation packages.
Monitor vendor performance and resolve issues and concerns.
Review existing contracts and track expiration dates.
Assist with preparation of contracts and grant documents utilizing templates, set up electronic signatures and route contracts through Adobe Sign.
Maintain accurate contract, solicitation, requisition, subscription and inventory files, records, and databases.
Monitor vendor/contractor database for compliance with Disadvantaged Business Enterprise (DBE) requirements and DVRPC insurance requirements.
Interact with key stakeholders in identifying needs and provide guidance throughout procurement and purchasing processes.
Prepare formal letters and oversee procurement email inbox.
Perform related work as required.
City of Chester, PA
Chester, PA, USA
The Community
Incorporated in 1682, Chester is located on the Delaware River and situated between the major business centers of Philadelphia and Wilmington, Chester offers easy access to I-95, the Commodore Barry Bridge to New Jersey, and the Philadelphia International Airport. Chester has a population of 33,982 and is the only City in Delaware County.
Chester is one of the most historic and culturally diverse areas in the region. Chester is a city with a big heart and a strong spirit with numerous claims to fame including William Penn's first landing; the home of the original hoagie; Ethel Waters was born and raised in Chester; and the Rev. Dr. Martin Luther King, Jr. studied and preached in Chester. Major businesses such as Wells Fargo, Kimberly Clark, Harrah's Casino, Crozer Hospital, Widener University, and the Philadelphia Union have significant operations in Chester.
Today, Chester is experiencing a major metamorphosis, making improvements for residents and businesses by way of housing, public safety, public property and recreation, and streets and infrastructure. Chester is embracing the concept of the “City Beautiful Movement” in Vision 2020 and seeks to use it throughout future planning and development efforts. The City acknowledges that economic development is not only about creating new jobs, building new infrastructure, attracting more businesses, providing housing, and increasing the tax base, but also includes considerations for a high quality of life for residents. The City is striving to enhance its existing assets by expanding access to natural systems, building a sustainable and diverse economy, and creating an attractive place to live, work, and play.
Government
Chester has a Mayor-Council government system consisting of the Mayor and four council members. Council members are elected at-large to serve the entire city and help administer the five municipal departments.
The Position
The City of Chester is currently under receivership. The City has been subject to Commonwealth financial oversight under the Municipalities Financial Recovery Act (Act 47 of 1987) since 1995. Chester is struggling with multi‐million-dollar deficits, past due obligations to its employee pension plans, and very marginal investments in the infrastructure that Chester residents and businesses use every day.
The Chief Financial Officer (CFO) reports to the Chief Operating Officer (COO), and has overall responsibility for the City of Chester's budget, including the development, implementation, and monitoring of the budget. The CFO works with the City's various departments to ensure overall coordination of the City's fiscal management. The CFO is responsible for all finance, accounting, budget, debt, investments, and related programs and provides coordination across the various City departments to ensure a systemic approach to the City's financial management.
Essential Duties and Responsibilities
Overall responsibility for developing and implementing the City's annual budget.
Serve as the City's representative with respect to various financial institutions, banks, creditors, lenders, auditors, and others.
Work with department heads, City Council, and the Mayor to develop short term and long-term financial goals.
Monitor and evaluate the City's financial performance and ensure that it is consistent with established short term and long-term goals, including any Act 47 Recovery Plan or Plan of Adjustment.
Overall responsibility for City revenues, including revenue enhancement efforts and revenue collection rates.
Approve all expenditures and contracts for goods or services above $1,000; work with the Solicitor to ensure compliance with applicable procurement laws.
Manage cash flow planning process and ensure fund availability; oversee cash, investments, and asset management, and ensure investments consistent with fiduciary and legal obligations.
Actively monitor accounts payable and accounts receivable; oversee the collection process, including coordination with third party vendors hired for that purpose.
Administer payroll and employee benefit programs, including all employee fringe benefit programs and the City's tax compliance responsibilities.
Evaluate departments' expenses and develop budgetary recommendations based on alignment of resources with City's strategic goals and objectives.
Prepare, analyze, and present monthly, quarterly and annual financial reports, cash flow statements, budget to actual statements, and other financial statements.
Regularly evaluate operating budget and make recommendations to the Mayor and City Council regarding the attainment of financial objectives.
Identify and implement systems to provide critical financial data and reports.
Develop and implement internal financial controls, policies, and procedures.
Oversee the City's debt.
Oversee coordination of grants program.
Oversee the development of a comprehensive risk management plan.
Work with payroll firms, auditors and other third parties as required to deliver necessary services.
Oversee the external audit processes and engage auditing best practices.
Oversee reconciliation of bank statements, journal entries and other financial statements.
Supervise others in the implementation of key budgetary, financial, and accounting initiatives.
Serve as Chief Administrative Officer responsible for the administration of all City pension, retirement, and savings plans.
Serve on City bargaining teams with respect to labor negotiations.
Serve on other teams and committees as directed by the Mayor and City Council.
Education and Experience Qualified applicants will have a Bachelor's degree from an accredited college or university with major coursework in accounting, finance, business administration, or related field; a Master’s degree is preferred. At least 5 years of public administration, finance, or comparable private sector experience is required, as well as, at least 5 years of government or non-profit experience, and 5 years of combined experience in audit, payroll, bookkeeping and reconciliations.
The Ideal Candidate
The ideal candidate will have experience in the areas of municipal accounting, budgeting, finance, debt, investments, and financial forecasting methods. The ideal candidate will be a creative and innovative leader who has the ability to effectively make firm recommendations and decisions to the COO based on experience and professional judgment. This individual must be able to adhere to the highest ethical and moral standards and be able to display transparency.
The ideal candidate should be a collaborative leader with the ability to establish and maintain effective working relationships with the Mayor, City Council, staff and citizens. The ideal candidate should be able to make effective and persuasive presentations to groups at all levels of City government as well as outside organizations and have the ability to resolve issues and build consensus among diverse stakeholders.
The ideal candidate should set a positive example of competence, professionalism, energy and work ethic to the City. This person must possess advanced written and oral communication skills.
Salary
The City of Chester is offering a competitive salary commensurate with experience and a comprehensive benefits package. Relocation assistance will also be available for the successful out-of-area candidate.
How to Apply
Interested applicants should forward a cover letter and resume to:
resumes@affionpublic.com Reference: CHESTERCFO
Affion Public PO Box 794 Hershey, PA 17033 888.321.4922 www.affionpublic.com
*The deadline to receive resume is October 10, 2022*
The City of Chester is an equal opportunity employer.
The Community
Incorporated in 1682, Chester is located on the Delaware River and situated between the major business centers of Philadelphia and Wilmington, Chester offers easy access to I-95, the Commodore Barry Bridge to New Jersey, and the Philadelphia International Airport. Chester has a population of 33,982 and is the only City in Delaware County.
Chester is one of the most historic and culturally diverse areas in the region. Chester is a city with a big heart and a strong spirit with numerous claims to fame including William Penn's first landing; the home of the original hoagie; Ethel Waters was born and raised in Chester; and the Rev. Dr. Martin Luther King, Jr. studied and preached in Chester. Major businesses such as Wells Fargo, Kimberly Clark, Harrah's Casino, Crozer Hospital, Widener University, and the Philadelphia Union have significant operations in Chester.
Today, Chester is experiencing a major metamorphosis, making improvements for residents and businesses by way of housing, public safety, public property and recreation, and streets and infrastructure. Chester is embracing the concept of the “City Beautiful Movement” in Vision 2020 and seeks to use it throughout future planning and development efforts. The City acknowledges that economic development is not only about creating new jobs, building new infrastructure, attracting more businesses, providing housing, and increasing the tax base, but also includes considerations for a high quality of life for residents. The City is striving to enhance its existing assets by expanding access to natural systems, building a sustainable and diverse economy, and creating an attractive place to live, work, and play.
Government
Chester has a Mayor-Council government system consisting of the Mayor and four council members. Council members are elected at-large to serve the entire city and help administer the five municipal departments.
The Position
The City of Chester is currently under receivership. The City has been subject to Commonwealth financial oversight under the Municipalities Financial Recovery Act (Act 47 of 1987) since 1995. Chester is struggling with multi‐million-dollar deficits, past due obligations to its employee pension plans, and very marginal investments in the infrastructure that Chester residents and businesses use every day.
The Chief Financial Officer (CFO) reports to the Chief Operating Officer (COO), and has overall responsibility for the City of Chester's budget, including the development, implementation, and monitoring of the budget. The CFO works with the City's various departments to ensure overall coordination of the City's fiscal management. The CFO is responsible for all finance, accounting, budget, debt, investments, and related programs and provides coordination across the various City departments to ensure a systemic approach to the City's financial management.
Essential Duties and Responsibilities
Overall responsibility for developing and implementing the City's annual budget.
Serve as the City's representative with respect to various financial institutions, banks, creditors, lenders, auditors, and others.
Work with department heads, City Council, and the Mayor to develop short term and long-term financial goals.
Monitor and evaluate the City's financial performance and ensure that it is consistent with established short term and long-term goals, including any Act 47 Recovery Plan or Plan of Adjustment.
Overall responsibility for City revenues, including revenue enhancement efforts and revenue collection rates.
Approve all expenditures and contracts for goods or services above $1,000; work with the Solicitor to ensure compliance with applicable procurement laws.
Manage cash flow planning process and ensure fund availability; oversee cash, investments, and asset management, and ensure investments consistent with fiduciary and legal obligations.
Actively monitor accounts payable and accounts receivable; oversee the collection process, including coordination with third party vendors hired for that purpose.
Administer payroll and employee benefit programs, including all employee fringe benefit programs and the City's tax compliance responsibilities.
Evaluate departments' expenses and develop budgetary recommendations based on alignment of resources with City's strategic goals and objectives.
Prepare, analyze, and present monthly, quarterly and annual financial reports, cash flow statements, budget to actual statements, and other financial statements.
Regularly evaluate operating budget and make recommendations to the Mayor and City Council regarding the attainment of financial objectives.
Identify and implement systems to provide critical financial data and reports.
Develop and implement internal financial controls, policies, and procedures.
Oversee the City's debt.
Oversee coordination of grants program.
Oversee the development of a comprehensive risk management plan.
Work with payroll firms, auditors and other third parties as required to deliver necessary services.
Oversee the external audit processes and engage auditing best practices.
Oversee reconciliation of bank statements, journal entries and other financial statements.
Supervise others in the implementation of key budgetary, financial, and accounting initiatives.
Serve as Chief Administrative Officer responsible for the administration of all City pension, retirement, and savings plans.
Serve on City bargaining teams with respect to labor negotiations.
Serve on other teams and committees as directed by the Mayor and City Council.
Education and Experience Qualified applicants will have a Bachelor's degree from an accredited college or university with major coursework in accounting, finance, business administration, or related field; a Master’s degree is preferred. At least 5 years of public administration, finance, or comparable private sector experience is required, as well as, at least 5 years of government or non-profit experience, and 5 years of combined experience in audit, payroll, bookkeeping and reconciliations.
The Ideal Candidate
The ideal candidate will have experience in the areas of municipal accounting, budgeting, finance, debt, investments, and financial forecasting methods. The ideal candidate will be a creative and innovative leader who has the ability to effectively make firm recommendations and decisions to the COO based on experience and professional judgment. This individual must be able to adhere to the highest ethical and moral standards and be able to display transparency.
The ideal candidate should be a collaborative leader with the ability to establish and maintain effective working relationships with the Mayor, City Council, staff and citizens. The ideal candidate should be able to make effective and persuasive presentations to groups at all levels of City government as well as outside organizations and have the ability to resolve issues and build consensus among diverse stakeholders.
The ideal candidate should set a positive example of competence, professionalism, energy and work ethic to the City. This person must possess advanced written and oral communication skills.
Salary
The City of Chester is offering a competitive salary commensurate with experience and a comprehensive benefits package. Relocation assistance will also be available for the successful out-of-area candidate.
How to Apply
Interested applicants should forward a cover letter and resume to:
resumes@affionpublic.com Reference: CHESTERCFO
Affion Public PO Box 794 Hershey, PA 17033 888.321.4922 www.affionpublic.com
*The deadline to receive resume is October 10, 2022*
The City of Chester is an equal opportunity employer.
Delaware Valley Regional Planning Commission
Philadelphia, PA, USA
This is a professional position responsible for project development and coordination, as well as support activities in the development and maintenance of the regional Transportation Improvement Programs (TIPs) for Pennsylvania and New Jersey. DVRPC convenes a wide array of partners across Greater Philadelphia to inform and facilitate data-driven decision making. One of our core responsibilities is the development and maintenance of a TIP, which lists the regionally agreed upon priority highway and public transit projects, plus bicycle, pedestrian, and freight related projects. The TIP uses performance-based planning to ensure efficient use of the region’s resources, public funding, and other assets. The Office of Capital Programs works with member agencies to create a new TIP each cycle (every even year for NJ, every odd year for PA), including a number of meetings and the preparation of support materials. The employee will assist with project development and analysis activities in both states, including research, analysis, and coordination with various planning efforts, to identify, fund, and advance priority transportation plans and projects. Once the TIP is in place, there are requests for amendments and modifications through the monthly DVRPC meeting cycle, in addition to a number of competitive funding programs. The employee will provide support for these activities.
Project development activities include coordination with state departments of transportation (DOTs), counties, municipalities, transit operators, and other DVRPC staff, to help evaluate and prioritize proposals, and identify appropriate scope, costs, and schedules of projects. This involves new projects during a TIP Update, as part of maintaining the current program, or at times of seeking discretionary or other funding. It also involves existing projects if issues need resolution before a project can advance further. Work is performed in accordance with broadly-defined objectives and professional standards and is subject to administrative and technical review by the Manager, Office of Capital Programs.
Responsibilities
Manage project development activities. Work with DOTs, counties, municipalities, transit operators, and other DVRPC staff to discuss project proposals in early stages; evaluate and prioritize proposals, including consideration of performance-based planning; identify most appropriate scope, costs, and schedules of projects; and help identify appropriate funding sources.
Coordinate with partners for project development and implementation activities, such as I-95 Planning Assistance, PennDOT Connects, and NJ Local Concept Development.
Provide staff support to competitively funded programs (such as: CMAQ, TAP, Bridge, HSIP, IMP) and local project development processes. Tasks may include preparing application and guidance materials, reviewing applications, assisting with analysis as needed, preparing summaries, and assisting in deliberations and formulation of recommendations to the Board for projects to be funded under these programs.
Lead coordination for performance-based planning and programming responsibilities, including asset management, transportation performance measures target-setting and tracking, development and application of project evaluation criteria, and Environmental Justice and equity analysis of the Draft TIP.
Research new funding opportunities and programs as requested, including new federal competitive programs through the Infrastructure Investment and Jobs Act (IIJA)/Bipartisan Infrastructure Law (BIL).
Assist in the development and maintenance of the PA and NJ TIPs. Tasks may include assisting in the TIP amendment and modification process, such as maintaining the TIP databases by updating current database records, and website publishing. Tasks may also include research and follow-up of requested actions to determine funding eligibility, project details, and subsequently preparing and presenting materials explaining TIP requests to the Regional Technical Committee (RTC), and DVRPC’s Board.
Assist in conducting public outreach efforts to gather input on capital projects, including but not limited to: the TIP development process and comments on Draft TIPs, development and maintenance of public information database/inventory for transportation projects, as well as public outreach for existing and proposed TIP projects as requested.
Participate in public education efforts concerning the TIP as needed, including presentations to various groups, and providing technical assistance to member governments, the public, and other MPOs.
Prepare special request data reports from Access database on an as needed basis.
Use a variety of special software applications (some web based) for project decision making, project research, and processing requests.
Perform related work as required.
This is a professional position responsible for project development and coordination, as well as support activities in the development and maintenance of the regional Transportation Improvement Programs (TIPs) for Pennsylvania and New Jersey. DVRPC convenes a wide array of partners across Greater Philadelphia to inform and facilitate data-driven decision making. One of our core responsibilities is the development and maintenance of a TIP, which lists the regionally agreed upon priority highway and public transit projects, plus bicycle, pedestrian, and freight related projects. The TIP uses performance-based planning to ensure efficient use of the region’s resources, public funding, and other assets. The Office of Capital Programs works with member agencies to create a new TIP each cycle (every even year for NJ, every odd year for PA), including a number of meetings and the preparation of support materials. The employee will assist with project development and analysis activities in both states, including research, analysis, and coordination with various planning efforts, to identify, fund, and advance priority transportation plans and projects. Once the TIP is in place, there are requests for amendments and modifications through the monthly DVRPC meeting cycle, in addition to a number of competitive funding programs. The employee will provide support for these activities.
Project development activities include coordination with state departments of transportation (DOTs), counties, municipalities, transit operators, and other DVRPC staff, to help evaluate and prioritize proposals, and identify appropriate scope, costs, and schedules of projects. This involves new projects during a TIP Update, as part of maintaining the current program, or at times of seeking discretionary or other funding. It also involves existing projects if issues need resolution before a project can advance further. Work is performed in accordance with broadly-defined objectives and professional standards and is subject to administrative and technical review by the Manager, Office of Capital Programs.
Responsibilities
Manage project development activities. Work with DOTs, counties, municipalities, transit operators, and other DVRPC staff to discuss project proposals in early stages; evaluate and prioritize proposals, including consideration of performance-based planning; identify most appropriate scope, costs, and schedules of projects; and help identify appropriate funding sources.
Coordinate with partners for project development and implementation activities, such as I-95 Planning Assistance, PennDOT Connects, and NJ Local Concept Development.
Provide staff support to competitively funded programs (such as: CMAQ, TAP, Bridge, HSIP, IMP) and local project development processes. Tasks may include preparing application and guidance materials, reviewing applications, assisting with analysis as needed, preparing summaries, and assisting in deliberations and formulation of recommendations to the Board for projects to be funded under these programs.
Lead coordination for performance-based planning and programming responsibilities, including asset management, transportation performance measures target-setting and tracking, development and application of project evaluation criteria, and Environmental Justice and equity analysis of the Draft TIP.
Research new funding opportunities and programs as requested, including new federal competitive programs through the Infrastructure Investment and Jobs Act (IIJA)/Bipartisan Infrastructure Law (BIL).
Assist in the development and maintenance of the PA and NJ TIPs. Tasks may include assisting in the TIP amendment and modification process, such as maintaining the TIP databases by updating current database records, and website publishing. Tasks may also include research and follow-up of requested actions to determine funding eligibility, project details, and subsequently preparing and presenting materials explaining TIP requests to the Regional Technical Committee (RTC), and DVRPC’s Board.
Assist in conducting public outreach efforts to gather input on capital projects, including but not limited to: the TIP development process and comments on Draft TIPs, development and maintenance of public information database/inventory for transportation projects, as well as public outreach for existing and proposed TIP projects as requested.
Participate in public education efforts concerning the TIP as needed, including presentations to various groups, and providing technical assistance to member governments, the public, and other MPOs.
Prepare special request data reports from Access database on an as needed basis.
Use a variety of special software applications (some web based) for project decision making, project research, and processing requests.
Perform related work as required.
