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  • Seeley Lake Projects & Operations Coordinator

    Missoula, Montana United States MISSOULA COUNTY, MONTANA Full Time $27.68 - $31.44 Hourly Jun 21, 2025
    Missoula County Employer:

    MISSOULA COUNTY, MONTANA

    Missoula County consists of over 30 departments to meet the needs of our citizens, from registering a motor vehicle to providing quality medical care through the health department and our federally qualified health center, access to the justice system in the form of the Sheriff’s Department and County Attorney’s office to public works projects.  Each department strives to fulfill the County’s mission: Missoula County Mission: Provide quality public service to protect and enhance the well-being of the people, communities, and environment of Missoula County. Vision: Missoula County is a trusted community leader enhancing the quality of life so people can thrive and realize individual and collective potential. Core Values: Integrity: We are accountable, ethical and transparent. Innovation: We choose to develop sustainable solutions that pursue opportunities and foster creativity. Teamwork: We are a diverse, interdependent organization that supports collaboration to work effectively. Community: We honor diversity and respect people, heritage, culture, and natural resources.          

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    Job Description

    Definition

    This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $27.68 - $31.44 per hour, DOQ.

    The Missoula County Public Works Department is seeking a SEELEY LAKE PROJECTS & OPERATIONS COORDINATOR to join their team. This position provides complex administrative, operational, and customer service support for the Missoula County Public Works (PW) Department and Missoula County Treasurer’s Office located in Seeley Lake. Performs a wide range of functions including project coordination, Refuse District and Road Department operations, and motor vehicle and tax transaction processing.

    Details: Priority screening will begin on Wednesday, June 18, 2025. It is in your best interest to apply by this date. Applications will continue to be accepted until an adequate applicant pool has been established, or the position has been filled.
    To Apply:
    • Please complete all sections of the online application, even if a resume is requested/submitted.
    • Please include with a complete application the following attachments: A letter of interest, and a resume.
    • Incomplete applications will be disqualified.
    • Complete job description available upon request to the Department of Human Resources.


    Representative Examples of Work

    Serves as communications liaison between PW and Treasurer’s Office departments and Seeley Lake community representatives, contractors, consultants, and citizens. Responds to requests for information; answers complex inquiries which may require interpretation of County and departmental policies, procedures, rules and regulations. Attends public meetings and acts as departmental representative on behalf of the Chief PW Officer and Clerk & Treasurer. Performs support tasks including receives phone calls and visitors; completes forms and applications; prepares written correspondence, advertisements, public notices, and reports. Prepares and submits payroll forms. Communicates and coordinates with site contractors to ensure compliance with administrative policies and procedures including health and safety requirements at Seeley Lake facilities. Reviews and recommends changes to policies and procedures. Coordinates and provides training; assists in site inspection, inventory, and maintenance. Coordinates financial activities with the PW Finance Manager. Prepares annual district budgets. Monitors and records expenditures; prepares, submits and authorizes claims for payment. Prepares reports of monthly cash receipts and credit invoices. Administers district grants and project budgets. Solicits bids and evaluates cost estimates from vendors and contractors. Receives, records and deposits payments on Refuse District credit accounts. Maintains records for individual and business credit accounts. Issues monthly invoices to credit accounts. Manages Bear-Resistant Container Checkout Program in compliance with FWP grant. Prepares reports for PW management including vendor contract reconciliation; material tracking; refuse facility traffic counts; and other special reports. Maintains project, material and financial records. Prepares permits and exhibits for state and federal agencies. Maintains current information on refuse district property owners, and coordinates information with the Department of Revenue. Issues user identification tags. Receives, records and reconciles usage records; bills users exceeding annual limits. Maintains records of waste transported from the refuse site. Provides customer service including answering questions, resolving problems, and advising customers for vehicle and property tax transactions. Processes titles, registrations, lien filings, exemptions and collects associated payments. Reviews and processes mobile home moving permits and manages incoming/outgoing mail containing payments and sensitive records. Ensures motor vehicle transactions comply with applicable rules, regulations, policies, and laws. Collects property tax payments, calculates fees and penalties, assists in the collection of delinquent taxes, and performs a variety of tasks relating to property tax liens and appeals. Accepts tax payments made under protest and communicates the tax appeals process to customers. OTHER DUTIES:Performs related work as required or directed.

    Minimum Qualifications

    • Requires high school graduation or GED equivalent.
    • Requires two years of administrative support or retail experience involving face to face public contact and handling cash transactions. Requires experience with word-processing and with using Excel or other spreadsheet application.
    • SPECIAL REQUIREMENTS: Requires a Montana Driver’s license. Requires successfully passing a criminal history background check.


    Physical/Environmental Demands

    The work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require frequent light lifting, up to 20#, and rare lifting up to 50#. May require walking outdoors at the refuse site on rough or uneven terrain. Work requires driving on roads and highways in all weather conditions to work sites located in the Seeley Lake area and occasional travel to county offices in Missoula. Requires exposure to a high volume of public traffic which may involve exposure to communicable disease.

    Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in a scenic, sophisticated, and service-oriented Missoula!
    Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region.
    Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.

    This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.

    Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:

    Excellent Medical Health Benefits- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period.

    Medical deductible is $500 for an individual and $1,000 for a family.

    Flexible Benefits Plan- Pre-tax out-of-pocket medical expenses and day care expenses.

    Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insuranceare offered through Mutual ofOmaha.

    Public Employees Retirement System- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.

    Sheriffs' Retirement System (SRS)- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.

    Public Service Loan Forgiveness- Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible.

    Supplemental Retirement Benefitsare offered through Valic or Nationwide.

    Sick Leave- Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees.

    Vacation Leave- Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees.

    Holidays- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.

    Paid Parental Leave (PPL)-In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees.

    Tuition Assistance- Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
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