City of Auburn, AL
Auburn, Alabama, United States
Job General Statement of Duties Provides support to the functions of Public Services; performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to provide support to the functions of the Public Services division. The work is performed under the supervision of the Assistant Library Director or Public Services Librarian, but some leeway is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a public library setting. Examples of Essential Work (Illustrative Only) Empties indoor and outdoor book returns; Completes check-in procedures on returned materials using the self-check stations, routes held items to desk staff, cleans materials as necessary; Sorts returned materials onto designated carts, moves full carts to designated shelving zones, Shelves carted materials; Inspects shelves for proper organization, routes materials in poor condition to Materials Management for review, keeps reading areas tidy; Keeps magazines, newspapers, and investment guides in good order to facilitate patron discovery, reports missing issues to Materials Management staff; Replenishes library displays using designated materials; Performs ongoing inventory of library collections, searches for inventory exception list items as directed, reports missing items and brings attention to areas in need of respacing to desk staff; Gathers materials from library collections for inclusion on thematic displays; Locates items in library stacks to satisfy patron needs; Provides directional assistance to patrons in the library's public areas, assists patrons with use of the self-check stations and copiers; Searches collections for held items; Replenishes office supplies, bookmarks, tax forms, and voter registration forms at service desks, restocks printers and copiers with paper; Assists with shifting library collections and relabeling materials; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Establishes and maintains effective working relationships with other Department and City employees and the public. Responds to citizens' questions and comments in a courteous and timely manner; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of the procedures and policies of the Auburn Public Library; Knowledge of Dewey Decimal classification system; Knowledge of organization of library collections; Knowledge of job-related equipment and software; Skill in operation of office machines; Skill in operation of library technologies; Skill in dealing with the public; Skill in oral and written communication; Ability to maintain focus and productivity while performing repetitive tasks; Ability to work cooperatively with others. Acceptable Experience and Training Ability to read, write, and perform mathematical calculations at a level commonly associated with some high school education or equivalent; and Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Required Special Qualifications None Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to observe safety needs; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to use specific tools and equipment; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to perform the assigned duties; Ability to climb, balance, bend, stand, walk, crouch or stoop; Ability to frequently lift objects that weigh less than 24 pounds and lift heavy objects weighing more than 25 pounds.
Job General Statement of Duties Provides support to the functions of Public Services; performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to provide support to the functions of the Public Services division. The work is performed under the supervision of the Assistant Library Director or Public Services Librarian, but some leeway is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a public library setting. Examples of Essential Work (Illustrative Only) Empties indoor and outdoor book returns; Completes check-in procedures on returned materials using the self-check stations, routes held items to desk staff, cleans materials as necessary; Sorts returned materials onto designated carts, moves full carts to designated shelving zones, Shelves carted materials; Inspects shelves for proper organization, routes materials in poor condition to Materials Management for review, keeps reading areas tidy; Keeps magazines, newspapers, and investment guides in good order to facilitate patron discovery, reports missing issues to Materials Management staff; Replenishes library displays using designated materials; Performs ongoing inventory of library collections, searches for inventory exception list items as directed, reports missing items and brings attention to areas in need of respacing to desk staff; Gathers materials from library collections for inclusion on thematic displays; Locates items in library stacks to satisfy patron needs; Provides directional assistance to patrons in the library's public areas, assists patrons with use of the self-check stations and copiers; Searches collections for held items; Replenishes office supplies, bookmarks, tax forms, and voter registration forms at service desks, restocks printers and copiers with paper; Assists with shifting library collections and relabeling materials; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Establishes and maintains effective working relationships with other Department and City employees and the public. Responds to citizens' questions and comments in a courteous and timely manner; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of the procedures and policies of the Auburn Public Library; Knowledge of Dewey Decimal classification system; Knowledge of organization of library collections; Knowledge of job-related equipment and software; Skill in operation of office machines; Skill in operation of library technologies; Skill in dealing with the public; Skill in oral and written communication; Ability to maintain focus and productivity while performing repetitive tasks; Ability to work cooperatively with others. Acceptable Experience and Training Ability to read, write, and perform mathematical calculations at a level commonly associated with some high school education or equivalent; and Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Required Special Qualifications None Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to observe safety needs; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to use specific tools and equipment; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to perform the assigned duties; Ability to climb, balance, bend, stand, walk, crouch or stoop; Ability to frequently lift objects that weigh less than 24 pounds and lift heavy objects weighing more than 25 pounds.
City of Auburn, AL
Auburn, Alabama, United States
Job General Statement of Duties Performs accounting, financial reporting, financial management, and supervisory functions to ensure that 1) the City's and Water Board's financial records are accurate and comply with generally accepted accounting principles as well as established rules and procedures; 2) financial information is provided to City and Water Board management to enable use of the budget as a management tool; and 3) the City's and Water Board's assets are managed in accordance with State law and are protected through adequate internal controls, policies, and procedures. Performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to serve in an accounting and financial management oversight position. The employee in this class has primary responsibility for the accuracy of the general ledger and the preparation of financial reports and analyses from the general ledger; all accounting and financial reporting work is to be done in compliance with generally accepted accounting principles. The employee in this class will lead the procurement of and oversee the completion of professional financial services, such as banking services, auditing services, arbitrage rebate analysis services, consulting accounting services, etc. The work is performed under the direct supervision of the Finance Director/Treasurer, but significant leeway is granted for the exercise of independent judgment and initiative. Direct supervision is exercised over the work of employees in the classes of Principal Financial Analyst, Accountant, Water Board Accountant, City Accountants (Payroll and Reconciliation, General Ledger, Cast Disbursements), Accounts Payable Specialist, and other Finance Department employees as necessary. Provides technical supervision to employees in the classes of Public Works Accountant and Assistant Economic Development Director-Financial Management. Acts as a resource in financial management, accounting, financial reporting, and use of the automated financial management system to employees of other departments whose duties involve financial activities. In the absence of the Finance Director/Treasurer, an employee in this class may temporarily assume full responsibility for duties of the Finance Director Position. An employee in this class performs the duties of other employees within the Finance Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in a general office environment. Examples of Essential Work (Illustrative Only) • Maintains the integrity and accuracy of the City's and Water Board's general and subsidiary ledgers and supporting documentation, with the assistance of the Finance staff; • Manages month-end and year-end closing of the City's and Water Board's accounting records and prepares comprehensive financial statements for all funds and departments; • Directs and reviews the preparation of monthly financial reports issued to the City Manager for distribution to the City Council, the Water Board, and department heads; • Audits the computer-generated general journal, revenue journal and expenditures journal to maintain the integrity of individual funds and inter-fund balances, makes adjustments as necessary; • Reviews and approves period-end journal entries and ensures all accounts are accurate; • Reviews and approves or prepares non-routine journal entries for posting to the general ledger of all funds; • Monitors all current transactions, including purchase orders, manual checks, contracts, journal entries, interest and investments to ensure they have been properly posted before period closing; • Maintains the cash integrity of individual funds; • Maintains accounting files on all City contracts to avoid duplication of payments, contract over-payments, and ensures that all required retainage are being withheld in the correct amount; • Provides technical information to external auditors for the annual audit of City and Water Board finances and financial records; directs and coordinates the Finance staff's preparation of detailed analyses for the compilation of documentation to be provided to external auditors to meet established deadlines; • Supervises, reviews, and approves the compilation of data for the City-prepared portions of the Comprehensive Annual Financial Report (CAFR), Popular Annual Financial Report, and the Water Board's annual financial report; drafts the "management discussion and analysis" for the CAFR; • Assists the Finance Director with non-routine financial analyses and presentations of financial information; • Monitors the automated financial management system; coordinates with Finance and Information Technology staffs, as well as software vendor personnel, to identify and resolve issues involving the use of the financial management software and needs for customization of the software; • Provides technical advice to Finance and other departments' personnel regarding journal entries, payroll transactions, internal control procedures, and use of the automated financial management system; • Oversees maintenance of grant files, recording and documenting the expenditure of grant funds as necessary for State and Federal grantor audits; • Directs City and Water Board financial staff in the compilation and analysis of information for public services rate studies; • Assists the Finance Director in the preparation and review of information for presentation to rating agencies and in support of borrowing transactions; • Leads the implementation of new accounting and financial reporting principles; • Performs research of financial records and other resources in response to special information requests from within City departments and from the public; • Directs the preparation of documentation on expenditures of borrowing proceeds adequate for purposes of arbitrage compliance review; • Reviews drafts of budget adoption and budget amendment ordinances for accuracy and completeness; • Assists the Finance Director with technical supervision of the Public Works Accountant and Economic Development Financial Manager; • Supervises, directs, prioritizes, and appraises the performance of the Principal Financial Analyst, City Accountants, Water Board Accountant, and Accounts Payable Specialists; • Supervises the Finance Department's portion of the City's and Water Board's payroll function; • Supervises the accounts payable function for the City and Water Board; • Develops Finance Department's proposed budget and requested budget revisions; maintains a monthly review process of the Finance Department's budget status; • Directs the Finance staff in maintaining an accurate cash balance of all funds and accounts; monitors cash receipts and disbursement levels and cash balances for determining the level of funds available for investment; • Notifies depositories of cash balance changes affecting the coverage of the City's deposits protected by the State's collateral pool; • Transfers cash from pooled and/or interest-bearing accounts among individual fund accounts via online banking services as needed to cover obligations; initiates ACH (automated clearinghouse) bank transactions; initiates repetitive and non-routine funds wires; • Assists the Finance Director with the borrowing of funds by preparing financial analyses and projections, developing materials for and participating in presentations to rating agencies; coordinates with bond counsel, bond underwriter, financial adviser, and local financial institutions as needed to apply for and close on local borrowings; • Leads the preparation, reconciliation, and submission of Forms W-2 and 1099; • Directs the preparation of quarterly tax reviews, annual federal and State payroll tax withholding and tax reports, and unemployment compensation trust fund and retirement reports; calculates and makes related payments as needed; • Directs the preparation of payroll tax return reconciliations to the general ledger; • Computes and deposits payroll taxes and deferred compensation payments; • Audits employee benefits transactions, including Social Security and Medicare, health and life insurance, supplemental insurances, retirement and deferred compensation plan contributions; calculates payments and request payments to be made; • Prepares reports and payments to the Retirement System of Alabama, reconciling to payroll records and reports; • Creates electronic file for Retirement System of Alabama (RSA) from payroll software, verifies service credit hours and reconciles payroll withholdings for RSA to the general ledger; • Reviews calculations of child support and garnishment withholdings as determined by various courts; • Coordinates child support and garnishment activities with representatives of the Court and the staff of the City's Human Resources Department; • Assists the Finance Director and other Management Team Staff in the compilation and analysis of data relating to City and Water Board contracts and other non-routine issues; • Monitors the City's and Water Board's systems of internal controls; evaluates controls for adequacy and cost-effectiveness and develops proposed procedural changes to strengthen the internal control system, analyzing the costs of implementing proposed changes and the benefits to be derived therefrom; • Monitors financial system reports and records for errors/omissions, and ensures that all necessary corrections are made; • Audits bank reconciliations and meets with bank representatives to correct any discrepancies, as necessary. • Monitors State SAFE Program (collateral pool) to ensure that that City and Water Board funds are deposited only in financial institutions that are qualified public depository members of the SAFE program; • Establishes and maintains effective working relationships with other Department and City employees; officials and employees of the City's component units, boards and agencies; outside auditors; State and Federal officials; representatives of financial institutions, bond rating agencies, financial advisors and underwriters, and bond counsel; staff of consulting agencies of a variety of professions; members of professional and civic organizations; and the public; • Analyzes Finance Department and Water Revenue Office issues and problems and develops proposed solutions; • Develops training materials and presents training to City staff and appropriate others on Finance Department policies and procedures; use of the financial management software system, and other technical matters; • Drafts new or revised statements pertaining to existing financial and administrative policies; • Requests purchase orders; initiates check requests for payroll obligations, debt service payments and miscellaneous disbursements; • Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; • Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; • Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas and municipal finance in general; • Responds to citizens', taxpayers', vendors' and other interested parties' questions and comments in a courteous and timely manner; • Trains, assigns, prioritizes, supervises, motivates and evaluates the work of assigned employees; • Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities; • Performs other related duties as assigned. Required Knowledge, Skills and Abilities • Comprehensive knowledge of generally accepted accounting principles (GAAP), including GAAP for local government; • Comprehensive knowledge of auditing theory and procedures; • Knowledge of internal control systems and methods; • Comprehensive knowledge of payroll methods and practices; • Comprehensive knowledge of banking services and treasury management practices; • Some knowledge of governmental budgeting methods and practices; • Ability to supervise professional accounting staff, as well as other Finance Department staff; • Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks; • Ability to communicate well with others, both orally and in writing, using both technical and non-technical language; • Ability to maintain records and prepare reports as necessary; • Ability to add, subtract, multiply, divide and derive percentages; • Ability to analyze financial and other numerical information; • Ability to understand and apply oral and/or written policies, procedures and instructions; • Ability to prepare and present accurate and reliable reports and presentations containing findings, analysis and recommendations; • Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; • Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines; • Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; • Ability to work cooperatively with others; • Integrity, ingenuity and inventiveness in the performance of assigned tasks. Acceptable Experience and Training • Graduation from an accredited college or university with a Bachelor's Degree in Accounting; and • Considerable progressively responsible experience in accounting; and • Some experience in governmental accounting or auditing, preferably state or local government accounting or auditing; and • Experience supervising accounting professionals; or • Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Special Qualifications • Active license to practice as a Certified Public Accountant; or • Ability to obtain one of the following certifications: Certified Management Accountant, Certified Internal Auditor, Certified Public Finance Officer, Certified Government Financial Manager, Certified Government Finance Officer, Certified Fraud Examiner; and • Possession of a driver's license issued by the state of Alabama. Essential Physical Abilities • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; • Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review type written documents in both electronic and hardcopy form; • Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate a personal computer and related office equipment; • Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function in the general office environment and visit various work sites within the City.
Job General Statement of Duties Performs accounting, financial reporting, financial management, and supervisory functions to ensure that 1) the City's and Water Board's financial records are accurate and comply with generally accepted accounting principles as well as established rules and procedures; 2) financial information is provided to City and Water Board management to enable use of the budget as a management tool; and 3) the City's and Water Board's assets are managed in accordance with State law and are protected through adequate internal controls, policies, and procedures. Performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to serve in an accounting and financial management oversight position. The employee in this class has primary responsibility for the accuracy of the general ledger and the preparation of financial reports and analyses from the general ledger; all accounting and financial reporting work is to be done in compliance with generally accepted accounting principles. The employee in this class will lead the procurement of and oversee the completion of professional financial services, such as banking services, auditing services, arbitrage rebate analysis services, consulting accounting services, etc. The work is performed under the direct supervision of the Finance Director/Treasurer, but significant leeway is granted for the exercise of independent judgment and initiative. Direct supervision is exercised over the work of employees in the classes of Principal Financial Analyst, Accountant, Water Board Accountant, City Accountants (Payroll and Reconciliation, General Ledger, Cast Disbursements), Accounts Payable Specialist, and other Finance Department employees as necessary. Provides technical supervision to employees in the classes of Public Works Accountant and Assistant Economic Development Director-Financial Management. Acts as a resource in financial management, accounting, financial reporting, and use of the automated financial management system to employees of other departments whose duties involve financial activities. In the absence of the Finance Director/Treasurer, an employee in this class may temporarily assume full responsibility for duties of the Finance Director Position. An employee in this class performs the duties of other employees within the Finance Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in a general office environment. Examples of Essential Work (Illustrative Only) • Maintains the integrity and accuracy of the City's and Water Board's general and subsidiary ledgers and supporting documentation, with the assistance of the Finance staff; • Manages month-end and year-end closing of the City's and Water Board's accounting records and prepares comprehensive financial statements for all funds and departments; • Directs and reviews the preparation of monthly financial reports issued to the City Manager for distribution to the City Council, the Water Board, and department heads; • Audits the computer-generated general journal, revenue journal and expenditures journal to maintain the integrity of individual funds and inter-fund balances, makes adjustments as necessary; • Reviews and approves period-end journal entries and ensures all accounts are accurate; • Reviews and approves or prepares non-routine journal entries for posting to the general ledger of all funds; • Monitors all current transactions, including purchase orders, manual checks, contracts, journal entries, interest and investments to ensure they have been properly posted before period closing; • Maintains the cash integrity of individual funds; • Maintains accounting files on all City contracts to avoid duplication of payments, contract over-payments, and ensures that all required retainage are being withheld in the correct amount; • Provides technical information to external auditors for the annual audit of City and Water Board finances and financial records; directs and coordinates the Finance staff's preparation of detailed analyses for the compilation of documentation to be provided to external auditors to meet established deadlines; • Supervises, reviews, and approves the compilation of data for the City-prepared portions of the Comprehensive Annual Financial Report (CAFR), Popular Annual Financial Report, and the Water Board's annual financial report; drafts the "management discussion and analysis" for the CAFR; • Assists the Finance Director with non-routine financial analyses and presentations of financial information; • Monitors the automated financial management system; coordinates with Finance and Information Technology staffs, as well as software vendor personnel, to identify and resolve issues involving the use of the financial management software and needs for customization of the software; • Provides technical advice to Finance and other departments' personnel regarding journal entries, payroll transactions, internal control procedures, and use of the automated financial management system; • Oversees maintenance of grant files, recording and documenting the expenditure of grant funds as necessary for State and Federal grantor audits; • Directs City and Water Board financial staff in the compilation and analysis of information for public services rate studies; • Assists the Finance Director in the preparation and review of information for presentation to rating agencies and in support of borrowing transactions; • Leads the implementation of new accounting and financial reporting principles; • Performs research of financial records and other resources in response to special information requests from within City departments and from the public; • Directs the preparation of documentation on expenditures of borrowing proceeds adequate for purposes of arbitrage compliance review; • Reviews drafts of budget adoption and budget amendment ordinances for accuracy and completeness; • Assists the Finance Director with technical supervision of the Public Works Accountant and Economic Development Financial Manager; • Supervises, directs, prioritizes, and appraises the performance of the Principal Financial Analyst, City Accountants, Water Board Accountant, and Accounts Payable Specialists; • Supervises the Finance Department's portion of the City's and Water Board's payroll function; • Supervises the accounts payable function for the City and Water Board; • Develops Finance Department's proposed budget and requested budget revisions; maintains a monthly review process of the Finance Department's budget status; • Directs the Finance staff in maintaining an accurate cash balance of all funds and accounts; monitors cash receipts and disbursement levels and cash balances for determining the level of funds available for investment; • Notifies depositories of cash balance changes affecting the coverage of the City's deposits protected by the State's collateral pool; • Transfers cash from pooled and/or interest-bearing accounts among individual fund accounts via online banking services as needed to cover obligations; initiates ACH (automated clearinghouse) bank transactions; initiates repetitive and non-routine funds wires; • Assists the Finance Director with the borrowing of funds by preparing financial analyses and projections, developing materials for and participating in presentations to rating agencies; coordinates with bond counsel, bond underwriter, financial adviser, and local financial institutions as needed to apply for and close on local borrowings; • Leads the preparation, reconciliation, and submission of Forms W-2 and 1099; • Directs the preparation of quarterly tax reviews, annual federal and State payroll tax withholding and tax reports, and unemployment compensation trust fund and retirement reports; calculates and makes related payments as needed; • Directs the preparation of payroll tax return reconciliations to the general ledger; • Computes and deposits payroll taxes and deferred compensation payments; • Audits employee benefits transactions, including Social Security and Medicare, health and life insurance, supplemental insurances, retirement and deferred compensation plan contributions; calculates payments and request payments to be made; • Prepares reports and payments to the Retirement System of Alabama, reconciling to payroll records and reports; • Creates electronic file for Retirement System of Alabama (RSA) from payroll software, verifies service credit hours and reconciles payroll withholdings for RSA to the general ledger; • Reviews calculations of child support and garnishment withholdings as determined by various courts; • Coordinates child support and garnishment activities with representatives of the Court and the staff of the City's Human Resources Department; • Assists the Finance Director and other Management Team Staff in the compilation and analysis of data relating to City and Water Board contracts and other non-routine issues; • Monitors the City's and Water Board's systems of internal controls; evaluates controls for adequacy and cost-effectiveness and develops proposed procedural changes to strengthen the internal control system, analyzing the costs of implementing proposed changes and the benefits to be derived therefrom; • Monitors financial system reports and records for errors/omissions, and ensures that all necessary corrections are made; • Audits bank reconciliations and meets with bank representatives to correct any discrepancies, as necessary. • Monitors State SAFE Program (collateral pool) to ensure that that City and Water Board funds are deposited only in financial institutions that are qualified public depository members of the SAFE program; • Establishes and maintains effective working relationships with other Department and City employees; officials and employees of the City's component units, boards and agencies; outside auditors; State and Federal officials; representatives of financial institutions, bond rating agencies, financial advisors and underwriters, and bond counsel; staff of consulting agencies of a variety of professions; members of professional and civic organizations; and the public; • Analyzes Finance Department and Water Revenue Office issues and problems and develops proposed solutions; • Develops training materials and presents training to City staff and appropriate others on Finance Department policies and procedures; use of the financial management software system, and other technical matters; • Drafts new or revised statements pertaining to existing financial and administrative policies; • Requests purchase orders; initiates check requests for payroll obligations, debt service payments and miscellaneous disbursements; • Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; • Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; • Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas and municipal finance in general; • Responds to citizens', taxpayers', vendors' and other interested parties' questions and comments in a courteous and timely manner; • Trains, assigns, prioritizes, supervises, motivates and evaluates the work of assigned employees; • Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities; • Performs other related duties as assigned. Required Knowledge, Skills and Abilities • Comprehensive knowledge of generally accepted accounting principles (GAAP), including GAAP for local government; • Comprehensive knowledge of auditing theory and procedures; • Knowledge of internal control systems and methods; • Comprehensive knowledge of payroll methods and practices; • Comprehensive knowledge of banking services and treasury management practices; • Some knowledge of governmental budgeting methods and practices; • Ability to supervise professional accounting staff, as well as other Finance Department staff; • Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks; • Ability to communicate well with others, both orally and in writing, using both technical and non-technical language; • Ability to maintain records and prepare reports as necessary; • Ability to add, subtract, multiply, divide and derive percentages; • Ability to analyze financial and other numerical information; • Ability to understand and apply oral and/or written policies, procedures and instructions; • Ability to prepare and present accurate and reliable reports and presentations containing findings, analysis and recommendations; • Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; • Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines; • Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; • Ability to work cooperatively with others; • Integrity, ingenuity and inventiveness in the performance of assigned tasks. Acceptable Experience and Training • Graduation from an accredited college or university with a Bachelor's Degree in Accounting; and • Considerable progressively responsible experience in accounting; and • Some experience in governmental accounting or auditing, preferably state or local government accounting or auditing; and • Experience supervising accounting professionals; or • Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Special Qualifications • Active license to practice as a Certified Public Accountant; or • Ability to obtain one of the following certifications: Certified Management Accountant, Certified Internal Auditor, Certified Public Finance Officer, Certified Government Financial Manager, Certified Government Finance Officer, Certified Fraud Examiner; and • Possession of a driver's license issued by the state of Alabama. Essential Physical Abilities • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; • Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review type written documents in both electronic and hardcopy form; • Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate a personal computer and related office equipment; • Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function in the general office environment and visit various work sites within the City.
City of Auburn, AL
Auburn, Alabama, United States
Job JOB SUMMARY This position is responsible for the inspection of City infrastructure. MAJOR DUTIES • Inspects and tests new and existing water lines. (20%) o Performs pressure testing. o Disinfects new mains. o Performs bacterial sampling of new mains. o Inspects the construction of water valves and fire hydrants. o Inspects taps to active water mains. • Inspects new and existing sewer lines and manholes. (20%) o Performs mandrel tests on PVC lines and flash ductile lines. o Inspects new taps. o Performs pressure tests on new lines. o Performs vacuum tests on manholes. o Inspects active sewer taps. • Inspects storm drains. (20%) o Inspects the construction of new storm drains. o Checks grades. o Inspects new inlets, junction boxes and head walls. • Inspects new street construction. (20%) o Inspects curb and gutter, sidewalks, and driveway turnouts. o Performs proof rolls on subgrades and base materials. o Measures temperature, thickness and quality of asphalt during paving process. o Ensures compliance with ADA requirements. • Performs other inspection duties. (10%) o Performs annual detention pond inspections. o Performs final inspections on sites and develops punch lists for contractors. o Performs erosion control inspections. • Performs related duties. (10%) o Demonstrates punctual, regular, and reliable attendance. o Attends meetings, workshops, and training sessions. o Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. o Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of construction methods, materials and equipment. • Knowledge of applicable federal and state laws, City ordinances, and department policies and procedures. • Knowledge of civil engineering practices. • Knowledge of City geography and road systems. • Knowledge of various measurement and other tools used in the inspection process. • Knowledge of the Manual of Uniform Traffic Control Devices. • Knowledge of work zone safety principles. • Skill in reading and interpreting maps, plans and blueprints. • Skill in the operation of computers and job related software programs. • Skill in the operation of job-related testing equipment. • Skill in performing mathematical calculations. • Skill in decision making and problem solving. • Skill in interpersonal relations and in dealing with the public. • Skill in oral and written communication. • Ability to work cooperatively with others. SUPERVISORY CONTROLS The Inspection Manager- Engineering Services assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the final results. GUIDELINES Guidelines include City ordinances; standards, specifications and details; accepted surveying and engineering practices; department and City policies and procedures; and City of Auburn Core Values, Vision, and Mission statements. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK • The work consists of varied inspection duties. Inclement weather and heavy traffic contribute to the complexity of the position. • The purpose of this position is to inspect new and existing City infrastructure. Success in this position contributes to safe, well maintained and operational City infrastructure. CONTACTS • Contacts are typically with co-workers, contractors, and members of the general public. • Contacts are typically to give or exchange information, resolve problems, and provide services. PHYSICAL DEMANDS/ WORK ENVIRONMENT • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, bending, crouching or walking. The employee frequently lifts light objects weighing less than 24 pounds and heavy objects weighing 24 pounds or more, uses tools or equipment requiring a high degree of dexterity, climbs ladders, distinguishes between shades of color, and utilizes the sense of smell. • The work is typically performed in an office and outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, machinery with moving parts, contagious or infectious diseases, and irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education; and • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. • Possession of or ability to readily obtain Grade I Water Certification within one year. • Possession of or ability to readily obtain QCI Certification within one year. • Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated.
Job JOB SUMMARY This position is responsible for the inspection of City infrastructure. MAJOR DUTIES • Inspects and tests new and existing water lines. (20%) o Performs pressure testing. o Disinfects new mains. o Performs bacterial sampling of new mains. o Inspects the construction of water valves and fire hydrants. o Inspects taps to active water mains. • Inspects new and existing sewer lines and manholes. (20%) o Performs mandrel tests on PVC lines and flash ductile lines. o Inspects new taps. o Performs pressure tests on new lines. o Performs vacuum tests on manholes. o Inspects active sewer taps. • Inspects storm drains. (20%) o Inspects the construction of new storm drains. o Checks grades. o Inspects new inlets, junction boxes and head walls. • Inspects new street construction. (20%) o Inspects curb and gutter, sidewalks, and driveway turnouts. o Performs proof rolls on subgrades and base materials. o Measures temperature, thickness and quality of asphalt during paving process. o Ensures compliance with ADA requirements. • Performs other inspection duties. (10%) o Performs annual detention pond inspections. o Performs final inspections on sites and develops punch lists for contractors. o Performs erosion control inspections. • Performs related duties. (10%) o Demonstrates punctual, regular, and reliable attendance. o Attends meetings, workshops, and training sessions. o Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. o Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of construction methods, materials and equipment. • Knowledge of applicable federal and state laws, City ordinances, and department policies and procedures. • Knowledge of civil engineering practices. • Knowledge of City geography and road systems. • Knowledge of various measurement and other tools used in the inspection process. • Knowledge of the Manual of Uniform Traffic Control Devices. • Knowledge of work zone safety principles. • Skill in reading and interpreting maps, plans and blueprints. • Skill in the operation of computers and job related software programs. • Skill in the operation of job-related testing equipment. • Skill in performing mathematical calculations. • Skill in decision making and problem solving. • Skill in interpersonal relations and in dealing with the public. • Skill in oral and written communication. • Ability to work cooperatively with others. SUPERVISORY CONTROLS The Inspection Manager- Engineering Services assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the final results. GUIDELINES Guidelines include City ordinances; standards, specifications and details; accepted surveying and engineering practices; department and City policies and procedures; and City of Auburn Core Values, Vision, and Mission statements. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK • The work consists of varied inspection duties. Inclement weather and heavy traffic contribute to the complexity of the position. • The purpose of this position is to inspect new and existing City infrastructure. Success in this position contributes to safe, well maintained and operational City infrastructure. CONTACTS • Contacts are typically with co-workers, contractors, and members of the general public. • Contacts are typically to give or exchange information, resolve problems, and provide services. PHYSICAL DEMANDS/ WORK ENVIRONMENT • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, bending, crouching or walking. The employee frequently lifts light objects weighing less than 24 pounds and heavy objects weighing 24 pounds or more, uses tools or equipment requiring a high degree of dexterity, climbs ladders, distinguishes between shades of color, and utilizes the sense of smell. • The work is typically performed in an office and outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, machinery with moving parts, contagious or infectious diseases, and irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education; and • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. • Possession of or ability to readily obtain Grade I Water Certification within one year. • Possession of or ability to readily obtain QCI Certification within one year. • Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated.
