City of Sacramento, CA
Sacramento, California, United States
THE POSITION NON-CAREER PART-TIME/SEASONAL PROGRAM DESCRIPTIONS Community Centers Utility workers in Community Centers are an important member of a center's beautification team. Duties include cleaning and monitoring facilities and events, providing customer service to guests, and setting up and taking down meetings and event's needs. This position performs a variety of physical work. Permitting and Special Events Utility workers in in the Permitting and Special Events Division work to load, deliver and set up event related equipment in support of the Mayor, Council Members and other City of Sacramento sponsored events. Permitting and Special Events utility workers primarily perform physical work (ability to lift 60lbs.) outdoors in parks, primarily on weekends and evenings, must be at least 18, and have a California Class C Driver's License. Under supervision, to perform general clean-up and maintenance tasks. Delivers and operates miscellaneous equipment as required. DISTINGUISHING CHARACTERISTICS Employees in this classification are non-career. SUPERVISION RECEIVED AND EXERCISED Immediate supervision is provided by higher level personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Dependent upon assignment, duties may include, but are not limited to the following: Sweeps, cleans, and maintains buildings and other facilities. Performs janitorial and ground maintenance. Disinfects and scrubs toilet facilities and showers. Assists in maintaining the City's water, sewer, and flood control system by picking up debris, clearing weeds, cleaning tanks, sedimentation basins, and screens. Prepares baseball and softball fields for games. Delivers and operates equipment. Assists in maintaining pool facilities. Assists as necessary in special programs relating to recreation activities. Performs related work as required. QUALIFICATIONS Ability to: Perform a variety of physically demanding cleaning and maintenance tasks for extended periods of time. Follow oral and written instructions. Work day shift, night shift, and weekends. Establish and maintain effective relationships with employees and the general public. LICENSE Some assignments may require a valid California Class C Driver License. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 paid hours per week (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Supplemental documents such as resume, cover letter, and proof of education are highly preferred and recommended at the time of application submission. Documents should be submitted to the City of Sacramento Employment Office in person, as attachment(s) via online with the employment application, emailed to email@example.com , FAX to (916) 596-1556, or by mail. If submitting in person, by mail or via FAX, please include your name and Job #009011-20-YPCE-5 on your documents. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. 3. Screening Committee: (Pass/Fail) -Human Resources will forward employment applications of individuals who submitted all the required documents (i.e. City of Sacramento Application and Supplemental Questionnaire) to the hiring department. 4. Hiring Interview: Those candidates determined to be the MOST QUALIFIED will be invited to participate in an interview process coordinated by the hiring department. There will be no eligible list established, as positions will be seasonal and/or part-time. A hiring interview is not guaranteed. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to firstname.lastname@example.org ; Call the Human Resources Department at (916) 808-5726; or Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.
City of Huntington Beach, CA
Huntington Beach, California, United States
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; and, utility billing and business license customer service. The current vacancy is in the Budget Management Division. The Division provides and coordinates the citywide purchases of goods and services, coordinates the competitive bidding process, and maintains the list of qualified vendors. Furthermore, the Division administers office supply orders, procurement cards, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for daily collection, sorting metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries for all City departments. Key traits for our ideal Buyer include: A relationship builder and connector. Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action. Leadership through consensus. Someone who is an approachable consensus builder but is also capable of independent and decisive thought and action. Innovative and flexible. Someone able to see beyond what currently exists and is constant in the pursuit of realistic game changing breakthroughs for the Huntington Beach organization. A keen sense of ethics. Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of "doing what's right," not "being right." Obsessive about outcomes. Someone who makes data-driven decisions and stays laser-focused on truly audacious goals while balancing the day-to-day needs of the organization. A strategic problem-solver. Someone able to break large challenges into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues. Intellectual curiosity. Someone who is an excellent listener, and who applies strong critical thinking skills and business judgment to complex issues Self-driven. Someone with superior written, organizational, and project management skills who follows-through on all facets of work. A polished and professional demeanor. Someone who will take great pride in representing the Huntington Beach community. A positive attitude . Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with positivity and grace. JOB SUMMARY Under general supervision, purchases supplies, materials, equipment, and services in accordance with established policies and procedures. SUPERVISION RECEIVED AND EXERCISED Reports to: Principal Finance Analyst, Finance Manager - Budget DISTINGUISHING CHARACTERISTICS The Buyer performs journey-level work in the cost-effective procurement of a wide variety of supplies, materials, equipment, and services used by all City departments. Note: This job description is currently being updated and is under review for final approval. Examples of Essential Duties Receives, examines, and processes departmental requests for supplies, materials, and services Consults with department personnel on procurement needs Generates and revises purchase orders including change orders Researches market for products and services; develops, reviews and analyzes specifications and standards for products Identifies and contacts vendors regarding procurement needs, specifications, bids and prices; invites, reviews and awards bids; investigates complaints Negotiates agreements or contracts; places orders with authorized vendors Maintains quality and price standards for items purchased Expedites delivery, billing and receiving documents Monitors and maintains contracts, leases and blanket purchase orders Troubleshoots problems with vendors, merchandise or deliveries Receives and responds to inquiries from other employees and vendors regarding procurement policies and procedures; may provide ongoing technical support, instruction, and assistance with the City's purchasing system as needed Provides purchasing support to the Emergency Operations team when the Emergency Operations Center is activated Assists with the management of the reprographics and mail room contract Generates routine correspondence and/or develop Requests for Quotations or Proposals, formal bids and other solicitations for supplies, materials or contract work Coordinates the Citywide credit card purchasing program or other related purchasing programs; activates new cards; collects and reviews statements, reconciles statements to master invoice and process for payment Stays abreast of current state and federal regulations and business practices related to area of assignment Facilitates the competitive bidding process, including bid opening, review and rating summarization Makes recommendations for modifications in procurement policies and ordinances as appropriate Answers telephone, assists callers and handles problems or disputes as necessary Coordinates the storage and disposal of City surplus property; assists in preparing for the sale of surplus property Reports to work as scheduled, works a variety of schedules including evenings, weekends, and holidays as required Maintains regular and consistent attendance record Performs other related duties as assigned The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Qualifications MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - Modern principles, practices, and methods of public and governmental purchasing and procurement programs and processes and their application to municipal operations - Applicable local, state and federal laws, regulations, policies and practices governing municipal purchasing operations - Material specification and terminology - Competitive bidding processes and practices - Administration of leases and contracts; basic mathematics - General office procedures and practices - Effective customer service practices - Methods and techniques of public relations - Principles and practices of record keeping, report writing and project management - English usage, spelling, grammar, and punctuation - Modern office procedures, methods, and equipment including computers and applicable software applications Ability to: - Research and utilize data and information to achieve cost effective results - Negotiate contracts, agreements, and/or pricing schedules for services, supplies, and equipment - Advise and explain purchasing policies, procedures, and standards - Maintain accurate financial records and reports for informational, auditing, and operational use - Manage multiple priorities and meet deadlines - Operate personal computer and finance software applications - Keep accurate and detailed records in an automated environment - Communicate effectively, both orally and in writing - Work independently, and balance competing priorities - Employ creativity in developing solutions, identifying alternatives, projecting outcomes and consequences of proposed actions, and implementing recommendations - Maintain confidentiality - Interpret and apply laws, rules, regulations, ordinances, municipal codes accurately and appropriately - Represent the department with tact and diplomacy - Be collaborative and deal constructively with conflict and develop consensus - Effectively administer negotiated purchasing agreements - Report to work as scheduled; and work extended hours beyond the established schedule - Follow directions, and accept evaluative and constructive recommendations for change and improvement - Establish and maintain cooperative working relationships with those contacted in the course of work - Conduct work in a professional manner - Travel to offsite locations within a reasonable time period Education: Associate's degree from an accredited college or university with coursework in business or public administration, purchasing, accounting, finance, or other related field. A Bachelor's degree in Business Administration, Finance, or other related field is desirable. Experience: Three (3) years' professional experience purchasing materials, equipment, supplies, and services. Government purchasing experience desirable. License/Certificate: Valid California Class C driver license and an acceptable driving record required by time of appointment and throughout employment. Certified Professional Public Buyer (CPPB) certificate issued by the National Institute of Governmental Purchasing or the Universal Public Procurement Certification Council desirable. SPECIAL CONDITIONS Employees regularly assigned/required to drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or disaster. APPLICATION AND SELECTION PROCEDURE: An on-line application must be completed in its entirety. Applications will be closely reviewed for relevant experience, education and training. Depending upon the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process. Supplemental Questions should be answered completely, as answers to these questions will be reviewed closely to help determine the "top group" of candidates. Applicants whose qualifications BEST meet the City's needs will be invited to participate in a qualifications assessment, which will include a virtual oral board examination (weighted 100%) - tentatively scheduled for September 30, 2020. Successful candidates will be placed on the employment eligible list from which hires may be made. The employment eligible list may be valid for one year, unless exhausted sooner. Prior to making a final selection, additional interviews may be conducted with the top candidate(s) - tentatively scheduled for the week of October 5, 2020. Upon a conditional offer of employment a pre-placement medical evaluation, drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results. Other background reports may also be conducted depending on the position. Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification. IMPORTANT: In-house candidates who do not apply by the closing date of the promotional recruitment may apply to the "open" recruitment. However, they will compete based on the standards established for the "open" recruitment and if successful, will place on the "open" eligible list. Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application. Physical Tasks & Environmental Conditions The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is primarily performed indoors and involves detailed concentration in an office environment. The work requires sitting at a desk or table for prolonged periods of time and daily use of a computer, keyboard, mouse, screen and related equipment. The incumbent sits, stands, walks, climbs, stoops, crouches, twists, bends, pushes, pulls, reaches, grasps, lifts and moves tools and equipment weighing 25 pounds or less. Must be able to read printed materials; hear and speak proficiently; communicate in person, before groups and via telephone. Walking and standing in and between work areas is necessary. Requires operation of a motor vehicle to attend a variety of off-site meetings, workshops, training, and seminars. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.