City of Los Angeles
City Of Los Angeles, California, United States
DUTIES $92,790 to $135,678; $106,738 to $156,036; and $128,662 to $188,087 (Salary will be effective on September 22, 2024). NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions.Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. A Senior Controller Audit Analyst plans, organizes, performs and supervises a full range of audit and investigative related tasks in the Controller’s Office. Audit related tasks may include assessing risks; developing audit objectives; conducting test work; and preparing audit documents. Types of audits may include performance, financial, compliance, and information systems. Investigative related tasks include investigating allegations of fraud, waste and abuse by City employees, contractor, or others connected with City programs. A Senior Controller Audit Analyst applies sound supervisory standards and techniques in maintaining an effective workforce, and fulfills affirmative action responsibilities. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Current employment with the City of Los Angeles; and One year of full-time paid experience in the class of Controller Audit Analyst; or A Bachelor’s degree from an accredited four-year college or university in Business Administration, Economics, Finance, Accounting, Government, Political Science, Criminal Justice, Computer Science or in a related field and three years of full-time paid professional experience responsible for evaluating business operations, program effectiveness, financial management controls, or allegations of fraud and abuse in accordance with professional standards. PROCESS NOTES Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met.A valid California driver’s license is required at the time of filing. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI).Applicants qualifying under Requirement #3 must list their school name and location, type of degree earned and major in the Education Section of the City application. Applicants who fail to provide this information on their application will not be considered further in this examination and their applications will not be processed. Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at: https://personnel.lacity.gov/Accredited%20Institutions%2008-21-08.pdf .Candidates completing the examination process may be contacted by the Personnel Department to provide required proof of qualifying degree. Applicants who wish to expedite this process may attach a copy of their qualifying degree to their on-line application at the time of filing in the Attachments Section. For qualifying work experience gained outside of the City of Los Angeles, the term “professional experience” applies to positions that require possession of a degree from an accredited four year college or university in order to obtain that position. Therefore, to be considered “professional”, non-City qualifying experience must be gained in positions after obtaining a four-year degree. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. APPLICATION DEADLINE Applications must be received by THURSDAY, OCTOBER 3, 2024 . In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Applicants currently employed by the City of Los Angeles who meet the minimum requirements, or are on a reserve list; 2) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applications submitted during the filing period may be kept on file in the event that additional applicants need to be tested to meet hiring needs. SELECTION PROCESS Examination Weight: Essay: Advisory Interview : 100% The examination will consist entirely of an evaluation of professional and personal qualifications by interview. In the interview, the following competencies may be evaluated: Judgment and Decision Making; Analytical Ability; Objectivity; Supervision; Teamwork; Oral Communication; Written Communication; Project Management; Job Knowledge, including knowledge of: principles of public administration, accounting, budgeting, organization theory, and systems theory; investigative techniques and procedures for conducting investigations such as data mining and investigative interviews; analytical techniques for conducting performance audits/program evaluations such as risk assessment, in-depth research, analysis of qualitative/quantitative data, internal control evaluation, stakeholder interviews, cost-benefit analysis, and benchmarking; pertinent federal and state laws, City Charter, the Municipal Code, and City Personnel rules, policies, and procedures;; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Senior Controller Audit Analyst. Prior to the interview, candidates will be required to prepare some written material related to the duties and responsibilities of a Senior Controller Audit Analyst. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Those who do not complete the advisory essay will not be invited to the interview and will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer. Please note that candidates must complete the advisory essay and meet the minimum qualifications as stated on this bulletin in order to be considered further in the examination process. The advisory essay will be administered on-line. Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates will be required to complete the on-line advisory essay between OCTOBER 28, 2024 and NOVEMBER 4, 2024 . Candidates who fail to complete the advisory essay as instructed may be disqualified. Candidates will be notified later by e-mail of the date, time, and location of the interviews, which may be held in Los Angeles or on-line. It is anticipated that interviews will begin during the period of NOVEMBER 18, 2024 to NOVEMBER 21, 2024 . NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates.Seniority credit at the rate of 0.25 of a point for each year of continuous service will be added to the weighted test score of each candidate.The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding seniority credit as indicated above, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates.A final average score of 70% or higher is required to be placed on the eligible list.If in accordance with the Rule of Three Whole Scores all applicants are eligible for appointment consideration, the examination will consist entirely of an evaluation of the candidates’ City applications by Personnel Department staff to ensure that the minimum qualifications have been met.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22 and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list. Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time: 10/3/2024 11:59 PM Pacific
Sep 21, 2024
Full Time
DUTIES $92,790 to $135,678; $106,738 to $156,036; and $128,662 to $188,087 (Salary will be effective on September 22, 2024). NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions.Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. A Senior Controller Audit Analyst plans, organizes, performs and supervises a full range of audit and investigative related tasks in the Controller’s Office. Audit related tasks may include assessing risks; developing audit objectives; conducting test work; and preparing audit documents. Types of audits may include performance, financial, compliance, and information systems. Investigative related tasks include investigating allegations of fraud, waste and abuse by City employees, contractor, or others connected with City programs. A Senior Controller Audit Analyst applies sound supervisory standards and techniques in maintaining an effective workforce, and fulfills affirmative action responsibilities. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Current employment with the City of Los Angeles; and One year of full-time paid experience in the class of Controller Audit Analyst; or A Bachelor’s degree from an accredited four-year college or university in Business Administration, Economics, Finance, Accounting, Government, Political Science, Criminal Justice, Computer Science or in a related field and three years of full-time paid professional experience responsible for evaluating business operations, program effectiveness, financial management controls, or allegations of fraud and abuse in accordance with professional standards. PROCESS NOTES Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met.A valid California driver’s license is required at the time of filing. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI).Applicants qualifying under Requirement #3 must list their school name and location, type of degree earned and major in the Education Section of the City application. Applicants who fail to provide this information on their application will not be considered further in this examination and their applications will not be processed. Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at: https://personnel.lacity.gov/Accredited%20Institutions%2008-21-08.pdf .Candidates completing the examination process may be contacted by the Personnel Department to provide required proof of qualifying degree. Applicants who wish to expedite this process may attach a copy of their qualifying degree to their on-line application at the time of filing in the Attachments Section. For qualifying work experience gained outside of the City of Los Angeles, the term “professional experience” applies to positions that require possession of a degree from an accredited four year college or university in order to obtain that position. Therefore, to be considered “professional”, non-City qualifying experience must be gained in positions after obtaining a four-year degree. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. APPLICATION DEADLINE Applications must be received by THURSDAY, OCTOBER 3, 2024 . In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Applicants currently employed by the City of Los Angeles who meet the minimum requirements, or are on a reserve list; 2) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applications submitted during the filing period may be kept on file in the event that additional applicants need to be tested to meet hiring needs. SELECTION PROCESS Examination Weight: Essay: Advisory Interview : 100% The examination will consist entirely of an evaluation of professional and personal qualifications by interview. In the interview, the following competencies may be evaluated: Judgment and Decision Making; Analytical Ability; Objectivity; Supervision; Teamwork; Oral Communication; Written Communication; Project Management; Job Knowledge, including knowledge of: principles of public administration, accounting, budgeting, organization theory, and systems theory; investigative techniques and procedures for conducting investigations such as data mining and investigative interviews; analytical techniques for conducting performance audits/program evaluations such as risk assessment, in-depth research, analysis of qualitative/quantitative data, internal control evaluation, stakeholder interviews, cost-benefit analysis, and benchmarking; pertinent federal and state laws, City Charter, the Municipal Code, and City Personnel rules, policies, and procedures;; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Senior Controller Audit Analyst. Prior to the interview, candidates will be required to prepare some written material related to the duties and responsibilities of a Senior Controller Audit Analyst. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Those who do not complete the advisory essay will not be invited to the interview and will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer. Please note that candidates must complete the advisory essay and meet the minimum qualifications as stated on this bulletin in order to be considered further in the examination process. The advisory essay will be administered on-line. Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates will be required to complete the on-line advisory essay between OCTOBER 28, 2024 and NOVEMBER 4, 2024 . Candidates who fail to complete the advisory essay as instructed may be disqualified. Candidates will be notified later by e-mail of the date, time, and location of the interviews, which may be held in Los Angeles or on-line. It is anticipated that interviews will begin during the period of NOVEMBER 18, 2024 to NOVEMBER 21, 2024 . NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates.Seniority credit at the rate of 0.25 of a point for each year of continuous service will be added to the weighted test score of each candidate.The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding seniority credit as indicated above, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates.A final average score of 70% or higher is required to be placed on the eligible list.If in accordance with the Rule of Three Whole Scores all applicants are eligible for appointment consideration, the examination will consist entirely of an evaluation of the candidates’ City applications by Personnel Department staff to ensure that the minimum qualifications have been met.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22 and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list. Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time: 10/3/2024 11:59 PM Pacific
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Payroll Technician (Payroll Technician II) Compensation and Benefits Anticipated Hiring Salary Range: $3,864 - $4,200 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under general supervision of the Manager of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions and ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. The incumbent processes employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CMS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead. Key Qualifications Knowledge of: Thorough knowledge of general office and payroll methods, practices and procedures. Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, Outlook, Adobe, HRIS and data management systems. Skills/Abilities to : Must be able to research and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines. Organize work, set priorities, and meet critical deadlines. Establish and maintain effective working relationships with others and promote a positive, service oriented, collegial work environment with a variety of individuals. Perform mathematical calculations. Work independently and make sound decisions and recommendations regarding payroll activities. Use current computer word processing and spreadsheet software programs, web browsers, HRIS (PeopleSoft), established process guides, and data management systems. Read and write at a level appropriate to the position. Ability to interpret policies and procedures and apply sound decisions under direct supervision. Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology. Ability to work in a fast-paced environment and have good customer services skills. Excellent payroll business math skills (e.g. the ability to correctly calculate salaries, disability payments, percentages) Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High School Diploma or GED equivalent Two years of experience in preparing and processing payroll and personnel documents, or closely related experience. Preferred Skills: Ability to type and 10-key at a minimum rate of 40 wpm. Experience with PeopleSoft. Experience with the State Controller’s Payroll Information Management (PIMS) database. Experience in the processing of payroll in higher education. Department Summary Payroll Services is responsible for providing accurate and timely payments to State employees of California State University, Fresno. We work under the authority of the Chancellor and under the direction of the Controller of the State of California. Deadline & Application Instructions Applications received by September 24, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Sep 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 09, 2024
Payroll Technician (Payroll Technician II) Compensation and Benefits Anticipated Hiring Salary Range: $3,864 - $4,200 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under general supervision of the Manager of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions and ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. The incumbent processes employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CMS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead. Key Qualifications Knowledge of: Thorough knowledge of general office and payroll methods, practices and procedures. Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, Outlook, Adobe, HRIS and data management systems. Skills/Abilities to : Must be able to research and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines. Organize work, set priorities, and meet critical deadlines. Establish and maintain effective working relationships with others and promote a positive, service oriented, collegial work environment with a variety of individuals. Perform mathematical calculations. Work independently and make sound decisions and recommendations regarding payroll activities. Use current computer word processing and spreadsheet software programs, web browsers, HRIS (PeopleSoft), established process guides, and data management systems. Read and write at a level appropriate to the position. Ability to interpret policies and procedures and apply sound decisions under direct supervision. Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology. Ability to work in a fast-paced environment and have good customer services skills. Excellent payroll business math skills (e.g. the ability to correctly calculate salaries, disability payments, percentages) Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High School Diploma or GED equivalent Two years of experience in preparing and processing payroll and personnel documents, or closely related experience. Preferred Skills: Ability to type and 10-key at a minimum rate of 40 wpm. Experience with PeopleSoft. Experience with the State Controller’s Payroll Information Management (PIMS) database. Experience in the processing of payroll in higher education. Department Summary Payroll Services is responsible for providing accurate and timely payments to State employees of California State University, Fresno. We work under the authority of the Chancellor and under the direction of the Controller of the State of California. Deadline & Application Instructions Applications received by September 24, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Sep 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 541990; 08/08/2024 General Accounting Technician Accounting Technician III Controller's Office Salary Range : $3,968 - $6,964/Monthly (Budgeted Hiring Salary Range: 3,968 - $4,500/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Incumbent will serve as an Accounting Technician III for the General Accounting section of the Controller’s Office. Duties include but are not limited to: preparing, verifying, and processing complex journal entries with a high degree of accuracy, completeness, validity and adherence to State of California and California State University policies; reconciling the daily cash depository for the campus and its auxiliaries; maintaining the department budget table; maintaining the chart of accounts; preparing various reconciliation reports including bank reconciliations and maintain financial security by following internal accounting controls; data entry and verification; filing, typing, maintaining and organizing file systems, creating and updating spreadsheets, coordinating and processing various forms and following up with outstanding items, and performing other related duties as assigned. The incumbent will participate in month and year-end closing processes and will participate in the implementation and upgrades of the financial accounting software. Prepare and review internal, accounting and bank reconciliations, auxiliary reconciliation, revolving fund claims journal entries and deposits, canceled warrant journal entries, stale dated checks, salary advances, cash fund and petty cash audits. Support the chart-field request, position requests, trust applications and fund balance checks and Labor Cost Distribution (LCD) processes. Process payroll, inter-agency, tab run, Foundation Scholarship, and cashiering reconciliations. Prepare, review, and compile accounting data, journal entries and, charge backs, billing reconciliation and financial statements. Develop and interpret policies and procedures. Participate in cross training. Performs other related duties. Required Qualifications & Experience : Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities. Comprehensive knowledge of financial record-keeping, mathematical, and general office methods, procedures and practices and a basic knowledge of governmental accounting and Generally Accepted Accounting Principles (GAAP). Ability to interpret and apply a wide variety of written rules and regulations; maintain accounting records for funds, programs, or activities involving multiple transactions; compile, verify, and reconcile financial data; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems, and/or other types of records management system; investigate and resolve errors and discrepancies; and read and interpret computer generated reports; and operate standard office machines. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post figures rapidly and accurately; maintain files and records; identify, trace and correct errors; follow directions; establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others; and operate standard office machines. Ability to plan, organize, and prioritize work. Possess excellent customer service skills, oral and written communication skills, read and write English at a level appropriate to the position, and the ability to learn, interpret independently, to identify deviations from applicable polices, to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor’s degree in accounting, Business Administration, Finance, Public Administration, or a closely related field. PeopleSoft Financials experience. Closing Date : Review of applications will begin on 8/22/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Aug 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job No: 541990; 08/08/2024 General Accounting Technician Accounting Technician III Controller's Office Salary Range : $3,968 - $6,964/Monthly (Budgeted Hiring Salary Range: 3,968 - $4,500/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Incumbent will serve as an Accounting Technician III for the General Accounting section of the Controller’s Office. Duties include but are not limited to: preparing, verifying, and processing complex journal entries with a high degree of accuracy, completeness, validity and adherence to State of California and California State University policies; reconciling the daily cash depository for the campus and its auxiliaries; maintaining the department budget table; maintaining the chart of accounts; preparing various reconciliation reports including bank reconciliations and maintain financial security by following internal accounting controls; data entry and verification; filing, typing, maintaining and organizing file systems, creating and updating spreadsheets, coordinating and processing various forms and following up with outstanding items, and performing other related duties as assigned. The incumbent will participate in month and year-end closing processes and will participate in the implementation and upgrades of the financial accounting software. Prepare and review internal, accounting and bank reconciliations, auxiliary reconciliation, revolving fund claims journal entries and deposits, canceled warrant journal entries, stale dated checks, salary advances, cash fund and petty cash audits. Support the chart-field request, position requests, trust applications and fund balance checks and Labor Cost Distribution (LCD) processes. Process payroll, inter-agency, tab run, Foundation Scholarship, and cashiering reconciliations. Prepare, review, and compile accounting data, journal entries and, charge backs, billing reconciliation and financial statements. Develop and interpret policies and procedures. Participate in cross training. Performs other related duties. Required Qualifications & Experience : Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities. Comprehensive knowledge of financial record-keeping, mathematical, and general office methods, procedures and practices and a basic knowledge of governmental accounting and Generally Accepted Accounting Principles (GAAP). Ability to interpret and apply a wide variety of written rules and regulations; maintain accounting records for funds, programs, or activities involving multiple transactions; compile, verify, and reconcile financial data; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems, and/or other types of records management system; investigate and resolve errors and discrepancies; and read and interpret computer generated reports; and operate standard office machines. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post figures rapidly and accurately; maintain files and records; identify, trace and correct errors; follow directions; establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others; and operate standard office machines. Ability to plan, organize, and prioritize work. Possess excellent customer service skills, oral and written communication skills, read and write English at a level appropriate to the position, and the ability to learn, interpret independently, to identify deviations from applicable polices, to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor’s degree in accounting, Business Administration, Finance, Public Administration, or a closely related field. PeopleSoft Financials experience. Closing Date : Review of applications will begin on 8/22/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Aug 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Responsibilities Supervise Benefits Program • Responsible for providing overall operation and administration of the Benefits Department and provide strategic development and operational objectives. • Supervise employees, communicate work expectations, conduct appropriate personnel actions, provide feedback and counseling, and evaluate staff performance in compliance with university procedural requirements. • Strategically develop and implement programs / policies for a functional area while providing direction, guidance, and training to staff regarding the interpretation and application of policy, procedure, and guidelines. • Manage prospective employee recruitment and adhere to bargaining unit contracts. • Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. • Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. • Work collaborative with third party vendors for all benefit programs offered by the CSU, and serve as campus primary liaison with third party vendors. • Oversee the administration of the Wellness program for staff. Supervise Leave of Absence Program • Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. • Interpret and apply operating policies and procedures related to disability and leave programs. • Prepare complex reports and handling problems of highly confidential or sensitive nature. • Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Provide monthly reports regarding employees on leave status • Work closely with Payroll team in administering Leaves of Absence programs. • Independently determines and develops approach to solutions. Work is reviewed upon completion for soundness of judgment, effectiveness in achieving desired results, and/or organizational goals. ADA Coordinator • Serves as Americans with Disabilities Act (ADA) Coordinator. • Acts as campus subject matter expert and provides guidance to assist Human Resources, Faculty Affairs, and other offices and stakeholders to effectively comply with ADA/Section 504. • Provides guidance and training in determining eligibility for services and engaging in the interactive accommodation process. Appropriately communicates information about disability accommodations and services. • Develops and maintains systems to track all ADA requests, complaints and outcomes, monitors for compliance with policies and procedures, and produces annual reports. • Provide practical and operationally sound solutions to a wide range of difficult problems and challenges with ADA. • Participates in campus wide committees and events. • Other duties as assigned. Minimum Qualifications: Required Education and Experience Equivalent to graduation from a four-year college or university, preferably in business administration, human resources management, public administration, or a related field. 5-8 years of professional and supervisory experience. Four years of progressively responsible professional benefits administration experience is required. Required K nowledge, Skills, and Abilities • Knowledge of office practices, regulations, administration, supervision, and principles of organization • Knowledge of leave laws and regulations • Ability to communicate clearly and effectively, both orally and in writing • Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities • Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements • Independently apply judgement and identify, research, analyze, and resolve problems • Ability to work well under pressure and in constantly changing circumstances • Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University • Must demonstrate strong computer and software application skills including Microsoft Office • Ability to maintain confidentiality • Ability to learn various databases containing information essential to job responsibilities • Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. • Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications • Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. • Knowledge of office/University methods, procedures, and practices. • Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: minimum $4,812 - maximum $8,583 monthly. Classification Salary Range: minimum $4,812 - maximum $15,449 monthly. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. First considerations will be given to candidates who apply by Tuesday, September 2, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Physical Exam Employment is contingent upon candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Aug 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Responsibilities Supervise Benefits Program • Responsible for providing overall operation and administration of the Benefits Department and provide strategic development and operational objectives. • Supervise employees, communicate work expectations, conduct appropriate personnel actions, provide feedback and counseling, and evaluate staff performance in compliance with university procedural requirements. • Strategically develop and implement programs / policies for a functional area while providing direction, guidance, and training to staff regarding the interpretation and application of policy, procedure, and guidelines. • Manage prospective employee recruitment and adhere to bargaining unit contracts. • Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. • Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. • Work collaborative with third party vendors for all benefit programs offered by the CSU, and serve as campus primary liaison with third party vendors. • Oversee the administration of the Wellness program for staff. Supervise Leave of Absence Program • Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. • Interpret and apply operating policies and procedures related to disability and leave programs. • Prepare complex reports and handling problems of highly confidential or sensitive nature. • Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Provide monthly reports regarding employees on leave status • Work closely with Payroll team in administering Leaves of Absence programs. • Independently determines and develops approach to solutions. Work is reviewed upon completion for soundness of judgment, effectiveness in achieving desired results, and/or organizational goals. ADA Coordinator • Serves as Americans with Disabilities Act (ADA) Coordinator. • Acts as campus subject matter expert and provides guidance to assist Human Resources, Faculty Affairs, and other offices and stakeholders to effectively comply with ADA/Section 504. • Provides guidance and training in determining eligibility for services and engaging in the interactive accommodation process. Appropriately communicates information about disability accommodations and services. • Develops and maintains systems to track all ADA requests, complaints and outcomes, monitors for compliance with policies and procedures, and produces annual reports. • Provide practical and operationally sound solutions to a wide range of difficult problems and challenges with ADA. • Participates in campus wide committees and events. • Other duties as assigned. Minimum Qualifications: Required Education and Experience Equivalent to graduation from a four-year college or university, preferably in business administration, human resources management, public administration, or a related field. 5-8 years of professional and supervisory experience. Four years of progressively responsible professional benefits administration experience is required. Required K nowledge, Skills, and Abilities • Knowledge of office practices, regulations, administration, supervision, and principles of organization • Knowledge of leave laws and regulations • Ability to communicate clearly and effectively, both orally and in writing • Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities • Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements • Independently apply judgement and identify, research, analyze, and resolve problems • Ability to work well under pressure and in constantly changing circumstances • Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University • Must demonstrate strong computer and software application skills including Microsoft Office • Ability to maintain confidentiality • Ability to learn various databases containing information essential to job responsibilities • Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. • Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications • Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. • Knowledge of office/University methods, procedures, and practices. • Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: minimum $4,812 - maximum $8,583 monthly. Classification Salary Range: minimum $4,812 - maximum $15,449 monthly. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. First considerations will be given to candidates who apply by Tuesday, September 2, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Physical Exam Employment is contingent upon candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Aug 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Controller / Assistant Director of Finance
Monterey One Water
Monterey, California
Annual Salary: $165,900 – $211,723 DOE/DOQ plus additional incentives (see benefits)
Working Together to Provide Cooperative Water Solutions!
Monterey One Water is seeking a technically skilled and dynamic administrator to serve as their next Controller/Assistant Director of Finance! This critical position is ideal for a capable professional ready to take charge of the financial operations of a forward-thinking water agency. This leader will work in partnership with the Director of Finance to oversee key financial functions for the Agency, including audits and financial reporting, accounts payable (AP), procurement, payroll, and general ledger management, with oversight of five direct staff and an approximate departmental budget of $2 million They will also have the opportunity to assist the Director of Finance in preparation of the Agency’s annual $90 million budget and long-range financial planning. This position will improve efficiency and internal controls, seek opportunities to optimize processes, and set a high standard for compliance. They will also lead with positive encouragement, structure, and a decisive leadership style, establishing clear expectations and accountability.
The ideal candidate will have a background in public sector or special district finance. They will have prior annual and single audit experience which includes working directly with auditors, compiling necessary documentation, and handling all aspects of financial reporting and compliance with GASB. Prior experience in implementing a new enterprise resource planning (ERP) system is also ideal for this role. Become a key player in an exciting and innovative organization – apply today!
View the full recruitment brochure: https://indd.adobe.com/view/fccbec00-7fdf-40de-b976-d3897db4be80
THE JOB & IDEAL CANDIDATE
The Controller/Assistant Director of Finance will play a pivotal role in overseeing essential accounting functions, manage audit preparation and the ACFR process, establish and maintain internal controls, and collaborate with the Director of Finance to set and execute long-term financial strategies. They will also provide consistent and supportive leadership for the Finance team, prioritizing culture creation as well as opportunities for growth and development. With a focus on technical precision and operational efficiency, this role is crucial for upholding the organization’s financial health and regulatory compliance.
The ideal candidate will be a confident leader, capable of inspiring collaboration among staff, communicating at every level of an organization, and navigating teams through change. They will also be methodical, organized, and detail-oriented, with particular strength in process improvement. This role is ideal for a leader who can inspire and support a diverse team, while supporting core accounting functions and ensuring financial excellence!
MINIMUM QUALIFICATIONS
Any combination of experience and education/training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a bachelor’s degree from an accredited college or university with a major in accounting, finance, business administration, public administration, or a closely related field.
Experience: Five (5) years of increasingly responsible supervisory experience in accounting and finance administration.
Driver’s License: Possession of a valid driver’s license, satisfactory driving record, and insurable by the Agency’s insurance at the standard rate.
Desired:
Certifications: Certified Public Accountant (CPA) or Certified Management Accountant (CMA) certificate, as well as certifications issued in investments by the California Municipal Treasurers Association (CMTA) or the Association of Public Treasurers of the United States and Canada (APT US&C).
Memberships: Active membership in either the Governmental Finance Officers Association (GFOA) or California Society of Municipal Finance Officers.
Experience : Public sector or governmental agency experience. Experience in utility billing.
SALARY AND BENEFITS
An annual salary of $165,900 – $211,723 DOE/DOQ , plus a generous benefits package .
HOW TO APPLY: For first consideration, apply by September 10th at www.wbcpinc.com/job-board
SAVE THE DATES
Round one virtual interviews will take place on October 4th. Finalists will move forward to round two in-person interviews on October 18th. Selected candidates must be available for both dates.
QUESTIONS?
Please contact your recruiter, Lauren Gerson:
lauren@wbcpinc.com
866-929-WBCP (9229) toll free
541-664-0376 (direct)
Aug 12, 2024
Full Time
Controller / Assistant Director of Finance
Monterey One Water
Monterey, California
Annual Salary: $165,900 – $211,723 DOE/DOQ plus additional incentives (see benefits)
Working Together to Provide Cooperative Water Solutions!
Monterey One Water is seeking a technically skilled and dynamic administrator to serve as their next Controller/Assistant Director of Finance! This critical position is ideal for a capable professional ready to take charge of the financial operations of a forward-thinking water agency. This leader will work in partnership with the Director of Finance to oversee key financial functions for the Agency, including audits and financial reporting, accounts payable (AP), procurement, payroll, and general ledger management, with oversight of five direct staff and an approximate departmental budget of $2 million They will also have the opportunity to assist the Director of Finance in preparation of the Agency’s annual $90 million budget and long-range financial planning. This position will improve efficiency and internal controls, seek opportunities to optimize processes, and set a high standard for compliance. They will also lead with positive encouragement, structure, and a decisive leadership style, establishing clear expectations and accountability.
The ideal candidate will have a background in public sector or special district finance. They will have prior annual and single audit experience which includes working directly with auditors, compiling necessary documentation, and handling all aspects of financial reporting and compliance with GASB. Prior experience in implementing a new enterprise resource planning (ERP) system is also ideal for this role. Become a key player in an exciting and innovative organization – apply today!
View the full recruitment brochure: https://indd.adobe.com/view/fccbec00-7fdf-40de-b976-d3897db4be80
THE JOB & IDEAL CANDIDATE
The Controller/Assistant Director of Finance will play a pivotal role in overseeing essential accounting functions, manage audit preparation and the ACFR process, establish and maintain internal controls, and collaborate with the Director of Finance to set and execute long-term financial strategies. They will also provide consistent and supportive leadership for the Finance team, prioritizing culture creation as well as opportunities for growth and development. With a focus on technical precision and operational efficiency, this role is crucial for upholding the organization’s financial health and regulatory compliance.
The ideal candidate will be a confident leader, capable of inspiring collaboration among staff, communicating at every level of an organization, and navigating teams through change. They will also be methodical, organized, and detail-oriented, with particular strength in process improvement. This role is ideal for a leader who can inspire and support a diverse team, while supporting core accounting functions and ensuring financial excellence!
MINIMUM QUALIFICATIONS
Any combination of experience and education/training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a bachelor’s degree from an accredited college or university with a major in accounting, finance, business administration, public administration, or a closely related field.
Experience: Five (5) years of increasingly responsible supervisory experience in accounting and finance administration.
Driver’s License: Possession of a valid driver’s license, satisfactory driving record, and insurable by the Agency’s insurance at the standard rate.
Desired:
Certifications: Certified Public Accountant (CPA) or Certified Management Accountant (CMA) certificate, as well as certifications issued in investments by the California Municipal Treasurers Association (CMTA) or the Association of Public Treasurers of the United States and Canada (APT US&C).
Memberships: Active membership in either the Governmental Finance Officers Association (GFOA) or California Society of Municipal Finance Officers.
Experience : Public sector or governmental agency experience. Experience in utility billing.
SALARY AND BENEFITS
An annual salary of $165,900 – $211,723 DOE/DOQ , plus a generous benefits package .
HOW TO APPLY: For first consideration, apply by September 10th at www.wbcpinc.com/job-board
SAVE THE DATES
Round one virtual interviews will take place on October 4th. Finalists will move forward to round two in-person interviews on October 18th. Selected candidates must be available for both dates.
QUESTIONS?
Please contact your recruiter, Lauren Gerson:
lauren@wbcpinc.com
866-929-WBCP (9229) toll free
541-664-0376 (direct)
California State University, Chico
400 West 1st Street, Chico, CA 95929, USA
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: ACCOUNTANT I: Financial Accounting & Reporting (FAR) provides a complete package of University-related financial services that ultimately contributes to the compilation of the University financial statements and the related reporting cycle to the CSU Chancellor’s Office and the California State Controller’s Office. Under direction of the Director of Financial Accounting and Reporting, the Accountant I independently performs accounting assignments designed to expand practical experience and develop professional judgment in the application of accounting principles. The incumbent will apply knowledge of theories, principles, and practices of the accounting profession; classifying, examining, and analyzing financial transactions, as well as advanced proficiencies with spreadsheet applications, querying data analysis tools, and general ledger of multi-module integrated accounting systems. Responsibilities include month-end closing, which entails correction and reconciliation of University financial transactions, auxiliary enterprise fund accounting, providing guidance for accounting problems and application of accounting standards for both colleagues in the FAR department as well as financial budget representatives in campus departments. The incumbent supports the annual University financial audit in accordance with Generally Accepted Accounting Principles (GAAP). ACCOUNTANT II: Financial Accounting & Reporting (FAR) provides a complete package of University-related financial services that ultimately contributes to the compilation of the University financial statements and the related reporting cycle to the CSU Chancellor’s Office and the California State Controller’s Office. Under general direction of the Director of Financial Accounting and Reporting, the Accountant II independently performs complex professional level accounting tasks that are informed by a thorough knowledge of Generally Accepted Accounting Principles (GAAP). The Accountant II is integral in continuous evaluation of existing operational practices and adaptation that may be necessary to maintain compliance with ever changing general and governmental accounting standards. The incumbent will apply knowledge of theories, principles, and practices of the accounting profession; classifying, examining, and analyzing financial transactions, as well as advanced proficiencies with spreadsheet applications, querying data analysis tools, and general ledger of multi-module integrated accounting systems. Responsibilities include month-end close, which entails correction and reconciliation of University financial transactions, auxiliary enterprise fund accounting, providing guidance for accounting problems and application of accounting standards for both colleagues in the FAR department as well as financial budget representatives in campus departments. Required Education and Experience: ACCOUNTANT I: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR A combination of education and experience which provides the required knowledge and abilities. ACCOUNTANT II: Equivalent to a Bachelor's degree with a major in accounting, business administration, or a closely related field, and full-time equivalent to two years of progressively responsible professional accounting experience. OR A combination of education and experience which provides the required knowledge and abilities. AND Equivalent to two years of professional level accounting experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Bachelor's degree in accounting CPA/CPA candidate Demonstrated experience in accounting related to GAAP financial statement audits and audit workpaper preparation Experience with a multi-module accounting system or specific experience in general and subsidiary ledgers Advanced use and experience with MS Excel creating complex spreadsheets for large data sets Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm CSU Classification Salary Range: ACCOUNTANT I: $53,436 - $100,116 per year. ACCOUNTANT II: $58,908 - $113,676 per year. Benefits: Both positions qualify for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information for ACCOUNTANT I and II: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or finger printing) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report . Open Until Filled (Review of Applications will begin 10/07/24. Applications received after that date may be considered.) Advertised: Sep 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 24, 2024
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: ACCOUNTANT I: Financial Accounting & Reporting (FAR) provides a complete package of University-related financial services that ultimately contributes to the compilation of the University financial statements and the related reporting cycle to the CSU Chancellor’s Office and the California State Controller’s Office. Under direction of the Director of Financial Accounting and Reporting, the Accountant I independently performs accounting assignments designed to expand practical experience and develop professional judgment in the application of accounting principles. The incumbent will apply knowledge of theories, principles, and practices of the accounting profession; classifying, examining, and analyzing financial transactions, as well as advanced proficiencies with spreadsheet applications, querying data analysis tools, and general ledger of multi-module integrated accounting systems. Responsibilities include month-end closing, which entails correction and reconciliation of University financial transactions, auxiliary enterprise fund accounting, providing guidance for accounting problems and application of accounting standards for both colleagues in the FAR department as well as financial budget representatives in campus departments. The incumbent supports the annual University financial audit in accordance with Generally Accepted Accounting Principles (GAAP). ACCOUNTANT II: Financial Accounting & Reporting (FAR) provides a complete package of University-related financial services that ultimately contributes to the compilation of the University financial statements and the related reporting cycle to the CSU Chancellor’s Office and the California State Controller’s Office. Under general direction of the Director of Financial Accounting and Reporting, the Accountant II independently performs complex professional level accounting tasks that are informed by a thorough knowledge of Generally Accepted Accounting Principles (GAAP). The Accountant II is integral in continuous evaluation of existing operational practices and adaptation that may be necessary to maintain compliance with ever changing general and governmental accounting standards. The incumbent will apply knowledge of theories, principles, and practices of the accounting profession; classifying, examining, and analyzing financial transactions, as well as advanced proficiencies with spreadsheet applications, querying data analysis tools, and general ledger of multi-module integrated accounting systems. Responsibilities include month-end close, which entails correction and reconciliation of University financial transactions, auxiliary enterprise fund accounting, providing guidance for accounting problems and application of accounting standards for both colleagues in the FAR department as well as financial budget representatives in campus departments. Required Education and Experience: ACCOUNTANT I: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR A combination of education and experience which provides the required knowledge and abilities. ACCOUNTANT II: Equivalent to a Bachelor's degree with a major in accounting, business administration, or a closely related field, and full-time equivalent to two years of progressively responsible professional accounting experience. OR A combination of education and experience which provides the required knowledge and abilities. AND Equivalent to two years of professional level accounting experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Bachelor's degree in accounting CPA/CPA candidate Demonstrated experience in accounting related to GAAP financial statement audits and audit workpaper preparation Experience with a multi-module accounting system or specific experience in general and subsidiary ledgers Advanced use and experience with MS Excel creating complex spreadsheets for large data sets Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm CSU Classification Salary Range: ACCOUNTANT I: $53,436 - $100,116 per year. ACCOUNTANT II: $58,908 - $113,676 per year. Benefits: Both positions qualify for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information for ACCOUNTANT I and II: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or finger printing) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report . Open Until Filled (Review of Applications will begin 10/07/24. Applications received after that date may be considered.) Advertised: Sep 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 527200; 03/27/2024 - Re-announced Accountant III Accountant III Controller's Office Salary Range : $5,504 - $10,622/Monthly (Budgeted Hiring Salary Range: $5,504 - $7,500/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : Under the general supervision of the Assistant Controller, the incumbent performs professional accounting work requiring advanced knowledge and understanding of generally accepted accounting principles and practices. The incumbent is responsible for the generation of routine financial reports and statements, maintenance, analysis, reconciliation, and resolution of outstanding items related to assigned accounts; performs analysis and reconciliation of general ledger and subsidiary ledger accounts; prepares monthly and year-end journal entries; researches and resolves discrepancies in account and fund balances; ongoing reconciliation of capital asset and CWIP; identifies actual or potential problems with financial transactions and recommends corrective action ; and assists in the year-end Legal and GAAP and reporting and PBC schedules. The position also participates in developing and documenting accounting procedures, implementing system and procedural changes, and provides assistance to other employees. Required Qualifications & Experience : Incumbent must possess: the equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities; equivalent to five years of professional level accounting experience; and advanced knowledge of Microsoft Office suite, particularly MS Excel. Incumbent must have the ability to: independently interpret applicable rules, regulations, policies and procedures, and apply accounting theory and practices based on generally accepted accounting principles (GAAP); and prepare reconciliations and to investigate and resolve errors, discrepancies, make correcting entries. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations; PeopleSoft Financials (Student Financials and GL Modules); higher education experience; five years of prior accounting experience in a higher education or not-for-profit environment; possession of superb verbal, written, and interpersonal skills and have outstanding persuasion and presentation skills; and ability to be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge is preferred. Closing Date : Review of applications will begin on 4/10/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 527200; 03/27/2024 - Re-announced Accountant III Accountant III Controller's Office Salary Range : $5,504 - $10,622/Monthly (Budgeted Hiring Salary Range: $5,504 - $7,500/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : Under the general supervision of the Assistant Controller, the incumbent performs professional accounting work requiring advanced knowledge and understanding of generally accepted accounting principles and practices. The incumbent is responsible for the generation of routine financial reports and statements, maintenance, analysis, reconciliation, and resolution of outstanding items related to assigned accounts; performs analysis and reconciliation of general ledger and subsidiary ledger accounts; prepares monthly and year-end journal entries; researches and resolves discrepancies in account and fund balances; ongoing reconciliation of capital asset and CWIP; identifies actual or potential problems with financial transactions and recommends corrective action ; and assists in the year-end Legal and GAAP and reporting and PBC schedules. The position also participates in developing and documenting accounting procedures, implementing system and procedural changes, and provides assistance to other employees. Required Qualifications & Experience : Incumbent must possess: the equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities; equivalent to five years of professional level accounting experience; and advanced knowledge of Microsoft Office suite, particularly MS Excel. Incumbent must have the ability to: independently interpret applicable rules, regulations, policies and procedures, and apply accounting theory and practices based on generally accepted accounting principles (GAAP); and prepare reconciliations and to investigate and resolve errors, discrepancies, make correcting entries. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations; PeopleSoft Financials (Student Financials and GL Modules); higher education experience; five years of prior accounting experience in a higher education or not-for-profit environment; possession of superb verbal, written, and interpersonal skills and have outstanding persuasion and presentation skills; and ability to be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge is preferred. Closing Date : Review of applications will begin on 4/10/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
College: Business and Economics Position Title: Part-time Temporary Lecturer in Accounting Department of Accounting Instructional Faculty - Part-time Temporary/Lecturer Pool Position Details: The Accounting Department in the College of Business and Economics at Cal State LA, is seeking applications for a pool of part-time faculty lecturers with positions available as determined by need during the 2024-2025 academic year. Positions will be filled as needed for each academic semester. Part-time faculty lecturers are hired with conditional appointments based on enrollment and budget. Hires from the pool of applicants are made when there are instructional needs to fill coursework offered by an academic department based on changing enrollment patterns, changes to tenure-track faculty assignments, and other factors that cannot be addressed with existing faculty. Initial appointments are typically for one semester, but occasionally academic year initial appointments are made. Appointments may be renewed based on department needs, funding, and performance. Often appointments are made just prior to the start of the semester so some faculty lecturers may need to be available on very short notice. Minimum Qualifications: Candidate must have a master’s degree in accounting or related business field from an accredited university. A candidate should also have current work experience in the field or be able to demonstrate professional currency in the field. Applicants should have the ability to relate well to others within the academic environment and demonstrate ability and/or interest in working in a multiethnic, multicultural environment. Demonstrated experience and commitment to student-centered learning and teaching. Demonstrated proficiency in written and oral use of the English language is required. Preferred Qualifications: Preference will be given to those with experience in working with diverse populations and fostering a collaborative, supportive and inclusive environment. Preference will also be given to those with relevant work experience and training. CPA, CMA, CFE or related professional license or certification. Demonstrated excellence in teaching at a college level. Duties: Duties of part-time faculty lecturers include instruction, class preparation, grading, and office hours. Other duties may be assigned based on departmental needs. Course assignments, including dates, time, and modality, are made by the Department Chair under the direction of the College Dean. The successful candidate will be committed to the academic success of all our students and to an environment that acknowledges, encourages, and celebrates diversity and differences. To this end, the successful candidate will work effectively, respectfully, and collaboratively in diverse, multicultural, and inclusive settings. In addition, the successful candidate will be ready to join faculty, staff, students, and administrators in our University’s shared commitment to the principles of engagement, service, and the public good. Salary: Initial Salary is commensurate with qualifications and experience. The salary schedule information for the faculty lecturer: Academic Year-month Classification is available based on the following ranges: ( per salary schedule 7/1/2022) Lecturer A/2 Full-time equivalent Salary Range: $4,530 - $6,056 Lecturer B/3 Full-time equivalent Salary Range: $5,405 - $11,994 Lecturer C/4 Full-time equivalent Salary Range: $6,190 - $13,172 Lecturer D/5 Full-time equivalent Salary Range: $7,794 - $13,797 The anticipated monthly hiring range is generally at or near the minimum of the appropriate range, commensurate with qualifications and experience. Most new faculty lecturers are hired at the Lecturer A or B rank. The University: California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. Cal State LA is ranked number one in the U.S. for the upward mobility of its students, and is dedicated to engagement, service, and the public good. We offer nationally recognized programs in science, the arts, business, criminal justice, engineering, nursing, education, ethnic studies, and the humanities. Our faculty have a strong commitment to scholarship, research, creative pursuits, community engagement, and service. Our 240,000 alumni reflect the City and County’s dynamic mix of populations. The University has one of the most diverse student populations of any college or university in the nation. As a federally recognized Hispanic-Serving Institution, and Asian-American, Native American, and Pacific Islander-Serving Institution, Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population can live, work and learn in an atmosphere of civility and respect for the rights and sensibilities of each individual. The Department/Division School: The Department of Accounting offers an undergraduate option in Accounting for the Bachelor of Science degree in Business Administration, a minor in Accounting, a certificate program in Accounting, a graduate option in Accounting for the Master of Business Administration (MBA) degree and a Master of Science (MS) degree in Accounting. Students who are pursuing the various programs prepare for careers in public accounting, serving clients professionally in the areas of financial accounting, cost accounting, auditing, taxes, and systems, or managerial accounting dealing with the functions of the controller in business, industry and government. Required Documentation: Please submit the following with the employment application at the Apply link listed below: 1) a cover letter specifically addressing minimum and preferred qualifications. 2) a narrative statement describing your commitment to working effectively with faculty, staff, and students in a multicultural/multiethnic urban campus environment with a substantial population of students who are among the first-generation of their family to attend a college or university. 3) an updated curriculum vitae. 4) List of CSU courses previously taught, and/or courses or topics areas qualified for and requesting consideration to teach in the upcoming academic year. 5) unofficial transcripts. Official Transcripts will be required upon hire offer and prior to employment. Employment is contingent upon proof of eligibility to work in the United States. * A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees. The US Equivalency certification is used to validate foreign studies by an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Master’s, Doctorate’s, Doctor’s of Philosophy). Application: Deadline: For full consideration, complete applications must be submitted by April 15, 2024. Applications received after the deadline may be considered. To apply: please click the Apply Now icon on this page or visit Faculty Lecturer Positions or https://careers.calstatela.edu . Please address all question to the department chair Dr. Dong-Woo Lee at dwlee@calstatela.edu . Note: The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Beginning January 1, 2022, campuses may not hire or reappoint an Employee to perform CSU-related work outside of California. Requests for exceptions are very limited based on CSU Policy and must have prior written approval from the University President. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. In addition to meeting fully its obligations under federal and state law, Cal State LA is committed to creating a community in which a diverse population can live, work and learn in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, marital status, pregnancy, national origin or cultural background, political views, sex, sexual orientation, gender identification, age, disability, disabled veteran or Vietnam era veteran status. AN EQUAL OPPORTUNITY/TITLE IX EMPLOYER Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause undue hardship. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
College: Business and Economics Position Title: Part-time Temporary Lecturer in Accounting Department of Accounting Instructional Faculty - Part-time Temporary/Lecturer Pool Position Details: The Accounting Department in the College of Business and Economics at Cal State LA, is seeking applications for a pool of part-time faculty lecturers with positions available as determined by need during the 2024-2025 academic year. Positions will be filled as needed for each academic semester. Part-time faculty lecturers are hired with conditional appointments based on enrollment and budget. Hires from the pool of applicants are made when there are instructional needs to fill coursework offered by an academic department based on changing enrollment patterns, changes to tenure-track faculty assignments, and other factors that cannot be addressed with existing faculty. Initial appointments are typically for one semester, but occasionally academic year initial appointments are made. Appointments may be renewed based on department needs, funding, and performance. Often appointments are made just prior to the start of the semester so some faculty lecturers may need to be available on very short notice. Minimum Qualifications: Candidate must have a master’s degree in accounting or related business field from an accredited university. A candidate should also have current work experience in the field or be able to demonstrate professional currency in the field. Applicants should have the ability to relate well to others within the academic environment and demonstrate ability and/or interest in working in a multiethnic, multicultural environment. Demonstrated experience and commitment to student-centered learning and teaching. Demonstrated proficiency in written and oral use of the English language is required. Preferred Qualifications: Preference will be given to those with experience in working with diverse populations and fostering a collaborative, supportive and inclusive environment. Preference will also be given to those with relevant work experience and training. CPA, CMA, CFE or related professional license or certification. Demonstrated excellence in teaching at a college level. Duties: Duties of part-time faculty lecturers include instruction, class preparation, grading, and office hours. Other duties may be assigned based on departmental needs. Course assignments, including dates, time, and modality, are made by the Department Chair under the direction of the College Dean. The successful candidate will be committed to the academic success of all our students and to an environment that acknowledges, encourages, and celebrates diversity and differences. To this end, the successful candidate will work effectively, respectfully, and collaboratively in diverse, multicultural, and inclusive settings. In addition, the successful candidate will be ready to join faculty, staff, students, and administrators in our University’s shared commitment to the principles of engagement, service, and the public good. Salary: Initial Salary is commensurate with qualifications and experience. The salary schedule information for the faculty lecturer: Academic Year-month Classification is available based on the following ranges: ( per salary schedule 7/1/2022) Lecturer A/2 Full-time equivalent Salary Range: $4,530 - $6,056 Lecturer B/3 Full-time equivalent Salary Range: $5,405 - $11,994 Lecturer C/4 Full-time equivalent Salary Range: $6,190 - $13,172 Lecturer D/5 Full-time equivalent Salary Range: $7,794 - $13,797 The anticipated monthly hiring range is generally at or near the minimum of the appropriate range, commensurate with qualifications and experience. Most new faculty lecturers are hired at the Lecturer A or B rank. The University: California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. Cal State LA is ranked number one in the U.S. for the upward mobility of its students, and is dedicated to engagement, service, and the public good. We offer nationally recognized programs in science, the arts, business, criminal justice, engineering, nursing, education, ethnic studies, and the humanities. Our faculty have a strong commitment to scholarship, research, creative pursuits, community engagement, and service. Our 240,000 alumni reflect the City and County’s dynamic mix of populations. The University has one of the most diverse student populations of any college or university in the nation. As a federally recognized Hispanic-Serving Institution, and Asian-American, Native American, and Pacific Islander-Serving Institution, Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population can live, work and learn in an atmosphere of civility and respect for the rights and sensibilities of each individual. The Department/Division School: The Department of Accounting offers an undergraduate option in Accounting for the Bachelor of Science degree in Business Administration, a minor in Accounting, a certificate program in Accounting, a graduate option in Accounting for the Master of Business Administration (MBA) degree and a Master of Science (MS) degree in Accounting. Students who are pursuing the various programs prepare for careers in public accounting, serving clients professionally in the areas of financial accounting, cost accounting, auditing, taxes, and systems, or managerial accounting dealing with the functions of the controller in business, industry and government. Required Documentation: Please submit the following with the employment application at the Apply link listed below: 1) a cover letter specifically addressing minimum and preferred qualifications. 2) a narrative statement describing your commitment to working effectively with faculty, staff, and students in a multicultural/multiethnic urban campus environment with a substantial population of students who are among the first-generation of their family to attend a college or university. 3) an updated curriculum vitae. 4) List of CSU courses previously taught, and/or courses or topics areas qualified for and requesting consideration to teach in the upcoming academic year. 5) unofficial transcripts. Official Transcripts will be required upon hire offer and prior to employment. Employment is contingent upon proof of eligibility to work in the United States. * A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees. The US Equivalency certification is used to validate foreign studies by an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Master’s, Doctorate’s, Doctor’s of Philosophy). Application: Deadline: For full consideration, complete applications must be submitted by April 15, 2024. Applications received after the deadline may be considered. To apply: please click the Apply Now icon on this page or visit Faculty Lecturer Positions or https://careers.calstatela.edu . Please address all question to the department chair Dr. Dong-Woo Lee at dwlee@calstatela.edu . Note: The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Beginning January 1, 2022, campuses may not hire or reappoint an Employee to perform CSU-related work outside of California. Requests for exceptions are very limited based on CSU Policy and must have prior written approval from the University President. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. In addition to meeting fully its obligations under federal and state law, Cal State LA is committed to creating a community in which a diverse population can live, work and learn in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, marital status, pregnancy, national origin or cultural background, political views, sex, sexual orientation, gender identification, age, disability, disabled veteran or Vietnam era veteran status. AN EQUAL OPPORTUNITY/TITLE IX EMPLOYER Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause undue hardship. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Senior Budget Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Budget Administration & Operations Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 8:00 AM-5:00 PM Anticipated Hiring Range $7,482.00 - $8,313.00 Per Month ($89,784.00 - $99,756.00 Annually) Salary is commensurate with experience. Position Summary The Budget Senior Analyst (referred to as the incumbent) independently performs responsible, technical, and analytical budget analyses and related work required to administer the University's budget for campus constituents. The responsibilities include aspects of the Budget Transfer Request (BTR) process, Labor Cost Distribution (LCD) position management for planning budgetary cloud solution (PBCS) costs, and university budget functions. The incumbent is responsible for administering BTR, instructing and overseeing campus E-track position data, reviewing and correcting the LCD tape, Position Management in Planning Budget Cloud Solution (PBCS), and university budget services for campus partners. The position involves extracting, analyzing, and implementing technical (sometimes confidential) and administrative budget-related information. Position Information University Budget Operation The incumbent will assist the budget team in monitoring and maintaining budget control of state appropriations; independently responsible for technical analyses of the campus budget, including analyzing, adjusting, reconciling, and producing reports for the current and prior fiscal years. Analyzes, evaluates, and revises budget allocations for the University as requested by campus departments by preparing and processing the budget transfer, change requests, and documents into the campus financial accounting system, PeopleSoft (HRMS), and Common Financial System (CFS). Independently process data extraction, validation, and load in the budgetary planning solution for the benefits update. Responsible for the Open Book Budget" project by querying and analyzing data from campus ERP systems. Researches, analyzes, collects, and compiles information for budget-related matters and prepares special/ad-hoc reports/analyses, including drafting narrative material to summarize, analyze, and justify budget-related issues. Campus Position management and Labor Cost Distribution (LCD): The incumbent assists management with position control, labor cost distribution, and budgetary control functions; Responsible for processing the campus' monthly warrant tape received from the State Controller's Office via the campus Labor Cost Distribution process. The process includes properly conveying funding sources within the Human Resources Management System (PeopleSoft/Human Capital Management System) into the campus financial accounting system (PeopleSoft/Common Financial System). The system requires reviewing and maintaining over 6,000 campus employee positions and establishing new and updating existing positions by utilizing the campus E-TRAC system. Provides initial troubleshooting of HRMS systems problems and participates in the design and installation of system upgrades and required testing and verification of results. The incumbent may be assigned responsibility for providing training, guidance, and assistance to other employees Budget Transfer Requests (BTR): The incumbent consults with and advises responsible campus officials on budget requests, analyzes allocations, and processes budget transfers, allocation orders, cash posting orders, and other budget allocations, accordingly, as received from the chancellor's office or requested by campus departments or officials. Other duties as assigned Minimum Qualifications Knowledge and Abilities: Thorough knowledge of financial, budgetary and accounting principles and practices. General knowledge of the purpose, functions, and fiscal organization of the campus(es); principles of position control and budgetary alignment. Working knowledge of the principles and practices of public finance, administrative personnel, fiscal management and cash-flow management; research techniques and statistical principles and procedures; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Ability to analyze and review the budgets and financial practices of the campus(es), communicate clearly and present complex budget information in a clear, concise and professional manner, analyze situations accurately, and develop an effective course of action. Experience: Two years of progressively responsible analytical experience, including two years performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Preferred Qualifications Bachelor’s degree with a major in accounting, business administration, finance. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Environmental/Physical/Special • Extensive use of personal computer as daily information, documentation and correspondence tool. • Must work well under pressure, meeting deadlines, heavy volumes. • Must work with speed and accuracy in fast-paced, heavy workload environment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jul 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Working Title Senior Budget Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Budget Administration & Operations Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 8:00 AM-5:00 PM Anticipated Hiring Range $7,482.00 - $8,313.00 Per Month ($89,784.00 - $99,756.00 Annually) Salary is commensurate with experience. Position Summary The Budget Senior Analyst (referred to as the incumbent) independently performs responsible, technical, and analytical budget analyses and related work required to administer the University's budget for campus constituents. The responsibilities include aspects of the Budget Transfer Request (BTR) process, Labor Cost Distribution (LCD) position management for planning budgetary cloud solution (PBCS) costs, and university budget functions. The incumbent is responsible for administering BTR, instructing and overseeing campus E-track position data, reviewing and correcting the LCD tape, Position Management in Planning Budget Cloud Solution (PBCS), and university budget services for campus partners. The position involves extracting, analyzing, and implementing technical (sometimes confidential) and administrative budget-related information. Position Information University Budget Operation The incumbent will assist the budget team in monitoring and maintaining budget control of state appropriations; independently responsible for technical analyses of the campus budget, including analyzing, adjusting, reconciling, and producing reports for the current and prior fiscal years. Analyzes, evaluates, and revises budget allocations for the University as requested by campus departments by preparing and processing the budget transfer, change requests, and documents into the campus financial accounting system, PeopleSoft (HRMS), and Common Financial System (CFS). Independently process data extraction, validation, and load in the budgetary planning solution for the benefits update. Responsible for the Open Book Budget" project by querying and analyzing data from campus ERP systems. Researches, analyzes, collects, and compiles information for budget-related matters and prepares special/ad-hoc reports/analyses, including drafting narrative material to summarize, analyze, and justify budget-related issues. Campus Position management and Labor Cost Distribution (LCD): The incumbent assists management with position control, labor cost distribution, and budgetary control functions; Responsible for processing the campus' monthly warrant tape received from the State Controller's Office via the campus Labor Cost Distribution process. The process includes properly conveying funding sources within the Human Resources Management System (PeopleSoft/Human Capital Management System) into the campus financial accounting system (PeopleSoft/Common Financial System). The system requires reviewing and maintaining over 6,000 campus employee positions and establishing new and updating existing positions by utilizing the campus E-TRAC system. Provides initial troubleshooting of HRMS systems problems and participates in the design and installation of system upgrades and required testing and verification of results. The incumbent may be assigned responsibility for providing training, guidance, and assistance to other employees Budget Transfer Requests (BTR): The incumbent consults with and advises responsible campus officials on budget requests, analyzes allocations, and processes budget transfers, allocation orders, cash posting orders, and other budget allocations, accordingly, as received from the chancellor's office or requested by campus departments or officials. Other duties as assigned Minimum Qualifications Knowledge and Abilities: Thorough knowledge of financial, budgetary and accounting principles and practices. General knowledge of the purpose, functions, and fiscal organization of the campus(es); principles of position control and budgetary alignment. Working knowledge of the principles and practices of public finance, administrative personnel, fiscal management and cash-flow management; research techniques and statistical principles and procedures; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Ability to analyze and review the budgets and financial practices of the campus(es), communicate clearly and present complex budget information in a clear, concise and professional manner, analyze situations accurately, and develop an effective course of action. Experience: Two years of progressively responsible analytical experience, including two years performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Preferred Qualifications Bachelor’s degree with a major in accounting, business administration, finance. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Environmental/Physical/Special • Extensive use of personal computer as daily information, documentation and correspondence tool. • Must work well under pressure, meeting deadlines, heavy volumes. • Must work with speed and accuracy in fast-paced, heavy workload environment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jul 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Responsible for processing payroll and personnel transactions. Includes multiple types of pay, change in working status, various leaves of absences and separations of CSU employees. Must apply knowledge of two data management systems and consult various resources to access, input and maintain payroll and personal data. Validate data, identify discrepancies and errors, and calculate and reconcile variances to maintain data integrity in systems. Responsibilities Process documents and analyzes all pay and processes transactions to generate pay for hourly employees, final settlements, academic adjustments, overtime, shift differential, stipends, excess hours and other types of pay due to FLSA, and collective bargaining agreements. Reconcile all regular pay generated for salaried employees for accuracy prior to releasing payments. Research and process documentation to correct any pay issued incorrectly which may consist of establishing accounts payable, transferring funds and/or requesting supplemental pay. Process non-industrial disability and worker’s compensation transactions to include coordination and review of documentation with the Leaves Coordinator, Employment Development Department and SCO that may involve family medical leave, maternity/paternity/adoption leave and catastrophic leave. Other pay related processing include direct deposit enrollments/changes, docks, garnishments, levies, tax related fringe benefits and tax withholding changes. Understands how pay data affects Form W-2, the labor cost distribution process and other management and budget reporting. Under direction of the Payroll Manager, initiates, analyzes, processes and audits a diverse range of moderate to complex transactions in the HCM PeopleSoft application and State Controller’s Office (SCO) database including: name, address, education and citizen status changes; hiring of intermittent, full-time, part-time, special consultants, summer session, student assistants; job changes - appointments, end of probationary periods, promotions, reassignments, reclassifications, leaves with and without pay; terminations - end of temporary appointment, retirement, resignation, dismissal; pay changes - in range progression, general salary increases, services salary increase; retirement membership - Public Employees’ Retirement System (CalPERS) membership eligibility or other retirement eligibility for all categories or combinations of categories of CSU employees including MPP, faculty, staff, special consultants and student assistants. Work with the academic department coordinators and Faculty Affairs to insure proper processing of temporary faculty contracts. In compliance with CSU policies and procedures and collective bargaining agreements regarding leaves, this position maintains leave benefit and state services date by auditing absence data; process adjustments as necessary to include catastrophic leave donations, approve and enter absences and time on behalf of employees on an exception basis, and is a resources for department Timekeepers. Notifies departments when usage is inappropriate and corrections are necessary. Calculates excess and minus pay periods for employees who work irregular work schedules. Monitors hours worked by intermittent employees to determine membership into CalPERS. Provide customer service by responding to inquiries from employees, departments and other organizations that relate to the department’s functions. Provide general explanations regarding various employee benefits including CalPERS eligibility, vacation and sick leave accrual, social security and Medicare taxes, pay periods and holidays. Assist with unemployment benefit audits and data requests, employment verification and other inquiries related to pay and employment. Minimum Qualifications: Required Education and Experience Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities. Required K nowledge, Skills, and Abilities Knowledge: Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Abilities: In addition to the Payroll Technician I abilities, must be able to: select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines; organize work, set priorities, and meet critical deadlines; establish and maintain effective working relationships with others; perform mathematical calculations; work independently; make sound decisions and recommendations regarding payroll activities; use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems; and read and write at a level appropriate to the position Preferred Qualifications Two years payroll and personnel experience; two years customer service experience; thorough knowledge of general office practices and procedures; ability to understand/interpret policies, procedures, guidelines, applicable state and federal laws, educational codes and collective bargaining agreements; organize work and set priorities in order to meet critical deadlines; work independently; perform mathematical calculations; use Microsoft Office and Outlook software. Compensation and Benefits Anticipated Hiring Range: minimum $3,864 - maximum $4,190. Classification Salary Range: minimum $3,864 - maximum $6,620. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary. Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: Monday, September 30, 2024. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 16 2024 Pacific Daylight Time Applications close: Sep 30 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Summary: Responsible for processing payroll and personnel transactions. Includes multiple types of pay, change in working status, various leaves of absences and separations of CSU employees. Must apply knowledge of two data management systems and consult various resources to access, input and maintain payroll and personal data. Validate data, identify discrepancies and errors, and calculate and reconcile variances to maintain data integrity in systems. Responsibilities Process documents and analyzes all pay and processes transactions to generate pay for hourly employees, final settlements, academic adjustments, overtime, shift differential, stipends, excess hours and other types of pay due to FLSA, and collective bargaining agreements. Reconcile all regular pay generated for salaried employees for accuracy prior to releasing payments. Research and process documentation to correct any pay issued incorrectly which may consist of establishing accounts payable, transferring funds and/or requesting supplemental pay. Process non-industrial disability and worker’s compensation transactions to include coordination and review of documentation with the Leaves Coordinator, Employment Development Department and SCO that may involve family medical leave, maternity/paternity/adoption leave and catastrophic leave. Other pay related processing include direct deposit enrollments/changes, docks, garnishments, levies, tax related fringe benefits and tax withholding changes. Understands how pay data affects Form W-2, the labor cost distribution process and other management and budget reporting. Under direction of the Payroll Manager, initiates, analyzes, processes and audits a diverse range of moderate to complex transactions in the HCM PeopleSoft application and State Controller’s Office (SCO) database including: name, address, education and citizen status changes; hiring of intermittent, full-time, part-time, special consultants, summer session, student assistants; job changes - appointments, end of probationary periods, promotions, reassignments, reclassifications, leaves with and without pay; terminations - end of temporary appointment, retirement, resignation, dismissal; pay changes - in range progression, general salary increases, services salary increase; retirement membership - Public Employees’ Retirement System (CalPERS) membership eligibility or other retirement eligibility for all categories or combinations of categories of CSU employees including MPP, faculty, staff, special consultants and student assistants. Work with the academic department coordinators and Faculty Affairs to insure proper processing of temporary faculty contracts. In compliance with CSU policies and procedures and collective bargaining agreements regarding leaves, this position maintains leave benefit and state services date by auditing absence data; process adjustments as necessary to include catastrophic leave donations, approve and enter absences and time on behalf of employees on an exception basis, and is a resources for department Timekeepers. Notifies departments when usage is inappropriate and corrections are necessary. Calculates excess and minus pay periods for employees who work irregular work schedules. Monitors hours worked by intermittent employees to determine membership into CalPERS. Provide customer service by responding to inquiries from employees, departments and other organizations that relate to the department’s functions. Provide general explanations regarding various employee benefits including CalPERS eligibility, vacation and sick leave accrual, social security and Medicare taxes, pay periods and holidays. Assist with unemployment benefit audits and data requests, employment verification and other inquiries related to pay and employment. Minimum Qualifications: Required Education and Experience Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities. Required K nowledge, Skills, and Abilities Knowledge: Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Abilities: In addition to the Payroll Technician I abilities, must be able to: select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines; organize work, set priorities, and meet critical deadlines; establish and maintain effective working relationships with others; perform mathematical calculations; work independently; make sound decisions and recommendations regarding payroll activities; use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems; and read and write at a level appropriate to the position Preferred Qualifications Two years payroll and personnel experience; two years customer service experience; thorough knowledge of general office practices and procedures; ability to understand/interpret policies, procedures, guidelines, applicable state and federal laws, educational codes and collective bargaining agreements; organize work and set priorities in order to meet critical deadlines; work independently; perform mathematical calculations; use Microsoft Office and Outlook software. Compensation and Benefits Anticipated Hiring Range: minimum $3,864 - maximum $4,190. Classification Salary Range: minimum $3,864 - maximum $6,620. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary. Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: Monday, September 30, 2024. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 16 2024 Pacific Daylight Time Applications close: Sep 30 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Accountant II SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department University Corporation Appointment Type This is a one year probationary position. Time Base Full-time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,800.00 - $6,500.00 Per Month ($69,600.00 - $78,000.00 Annually) Salary is commensurate with experience. Position Summary Under general direction of Controller for The University Corporation, SF State, this Accountant II position prepares accounting transactions for month-end and year-end close, responsible for analyzing and reconciling accounts, reviewing and preparing journal entries, and monitoring compliance to those policies and procedures and performance of limited research to address complex inquiries. This position is also responsible for assisting with the preparation of tax documents, preparing documents for year-end audit, and preparing ad hoc analysis as required. Position Information Prepare, reconcile and analyze balance sheet accounts, revenues, expenses, and credit card transactions Prepare monthly and year-end journals and assist with preparing lead schedules for year-end audit Independently reconcile, correct, and analyze general ledger accounts while guaranteeing that monthly close activities are accomplished promptly and accurately Accounting for cash receipts Accounting for related party transactions and reconciliations Reconcile Cashnet GL interface including e-market and student organizations banking transactions Independently review and resolve any credit card posting issues, including review of applicable sales and use tax Research discrepancies and communicate with credit card user Reconcile and process payments and refunds for credit card transactions Review and Analyze Review all journals for accuracy and completeness prepared by staff and other professional employees engaged in accounting Analyze accounts and make adjusting and accrue journal entries as necessary for assisting the preparation of monthly and year-end financial statements Reporting which requires interpretation of data Tax reporting and compliance Independently responsible for completing sections of 990 tax return as assigned Recommend improvements in capturing information needed to report Review and analyze revenue transactions to identify UBIT Assist with developing and implementing process for UBIT identification Other duties as assigned Minimum Qualifications • Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems • General understanding of internal control methods • Equivalent to four years of progressively responsible professional accounting experience • Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities • Ability to interpret and follow instructions and policy guidelines; apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting and statistical data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; establish and maintain effective working relationships with others; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants Preferred Qualifications • General understanding of accounting principles for non-profit and governmental accounting (i.e. FASB and GASB) • Experience working with audits and preparing audit schedules • Experience preparing and posting journal entries • Five years accounting experience preferred performing full charge bookkeeping • Demonstrated experience reviewing investment statements and reconciling investment accounts • Advanced computer skills with computer applications (i.e., excel, word, access, financial accounting software) • Demonstrated ability to work independently • Experience managing colleagues, workloads, and deadlines • Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork • Effective oral, written, and nonverbal communication skills • Customer/Client Focus with an emphasis in problem solving and resolution • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence • Diversity and inclusion Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Working Title Accountant II SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department University Corporation Appointment Type This is a one year probationary position. Time Base Full-time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,800.00 - $6,500.00 Per Month ($69,600.00 - $78,000.00 Annually) Salary is commensurate with experience. Position Summary Under general direction of Controller for The University Corporation, SF State, this Accountant II position prepares accounting transactions for month-end and year-end close, responsible for analyzing and reconciling accounts, reviewing and preparing journal entries, and monitoring compliance to those policies and procedures and performance of limited research to address complex inquiries. This position is also responsible for assisting with the preparation of tax documents, preparing documents for year-end audit, and preparing ad hoc analysis as required. Position Information Prepare, reconcile and analyze balance sheet accounts, revenues, expenses, and credit card transactions Prepare monthly and year-end journals and assist with preparing lead schedules for year-end audit Independently reconcile, correct, and analyze general ledger accounts while guaranteeing that monthly close activities are accomplished promptly and accurately Accounting for cash receipts Accounting for related party transactions and reconciliations Reconcile Cashnet GL interface including e-market and student organizations banking transactions Independently review and resolve any credit card posting issues, including review of applicable sales and use tax Research discrepancies and communicate with credit card user Reconcile and process payments and refunds for credit card transactions Review and Analyze Review all journals for accuracy and completeness prepared by staff and other professional employees engaged in accounting Analyze accounts and make adjusting and accrue journal entries as necessary for assisting the preparation of monthly and year-end financial statements Reporting which requires interpretation of data Tax reporting and compliance Independently responsible for completing sections of 990 tax return as assigned Recommend improvements in capturing information needed to report Review and analyze revenue transactions to identify UBIT Assist with developing and implementing process for UBIT identification Other duties as assigned Minimum Qualifications • Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems • General understanding of internal control methods • Equivalent to four years of progressively responsible professional accounting experience • Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities • Ability to interpret and follow instructions and policy guidelines; apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting and statistical data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; establish and maintain effective working relationships with others; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants Preferred Qualifications • General understanding of accounting principles for non-profit and governmental accounting (i.e. FASB and GASB) • Experience working with audits and preparing audit schedules • Experience preparing and posting journal entries • Five years accounting experience preferred performing full charge bookkeeping • Demonstrated experience reviewing investment statements and reconciling investment accounts • Advanced computer skills with computer applications (i.e., excel, word, access, financial accounting software) • Demonstrated ability to work independently • Experience managing colleagues, workloads, and deadlines • Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork • Effective oral, written, and nonverbal communication skills • Customer/Client Focus with an emphasis in problem solving and resolution • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence • Diversity and inclusion Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Back Office Cashier Classification Accounting Technician II AutoReqId 540294 Department Student Business Services Sub-Division Business and Administration Services Salary Range Classification Range $3,872 - $6,428 per month (Hiring range depending on qualifications, not anticipated to exceed $3,872 - $4,000 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Student Business Services is part of the Division of Administration and Finance. We operate as our university's cashiers and collect, allocate, and safeguard funds between students, banks, other departments, and various external sources. Account specialists are available to offer private consultation and personalized meetings to find payment solutions. Our customer service centers are ready to answer inquiries about student financial accounts and other related issues. We seek an exceptional individual to join our team as the Back Office Cashier (Accounting Technician II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Accounting Technician II works in the Cashier's Office. Reporting to the Associate Director of Student Business Services, the Accounting Technician II performs diverse duties involving a wide range of procedures and knowledge and obtains clarification from the lead or supervisor when more extensive skills and knowledge are required. Responsibilities include but are not limited to evaluating incoming checks and corresponding with departments on the origin of such checks. Processes petty cash reconciliation and reorders cash. Deposits checks electronically and processes all checks from departments. Creates Cashier Statistics logs, dishonored check logs, hand receipt inventory logs, and monitors incoming mail. Processes fee receipts. Process Tax Documents for the Controller's Office. Research old data on microfiche and legacy computer systems. Creates and monitors scholarship process to interface with Student Accounts. Generates daily reports to verify deposit balance with actual cash collected. Verifies accuracy of deposits. Submits check requests for credit card merchant fees. Provides guidance and training to team members on cash handling procedures, reconciliation processes, and other essential tasks within the Cashier's Office. Offers ongoing support and feedback to facilitate the professional development of colleagues. Assists with modifying and documenting internal procedures for the Cashier's Office, as needed. Approves refund files and checks greater than a specific dollar amount but defers to management with unique or complex scenarios. Other duties as assigned. Essential Qualifications Equivalent to three years of progressively responsible financial record-keeping experience which has provided thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous cashiering, bank teller, or retail experience and strong customer service orientation and experience. Previous cash handling experience and knowledge of 10-key by touch. Proficiency using Microsoft Office applications including Word, Excel, and Outlook. Previous PeopleSoft experience in Student Financials functionality and Cashnet payment processing in the CSU or university environment is highly desirable. Ability to work in a public service environment with frequent interruptions and changing priorities. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 05 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title Back Office Cashier Classification Accounting Technician II AutoReqId 540294 Department Student Business Services Sub-Division Business and Administration Services Salary Range Classification Range $3,872 - $6,428 per month (Hiring range depending on qualifications, not anticipated to exceed $3,872 - $4,000 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Student Business Services is part of the Division of Administration and Finance. We operate as our university's cashiers and collect, allocate, and safeguard funds between students, banks, other departments, and various external sources. Account specialists are available to offer private consultation and personalized meetings to find payment solutions. Our customer service centers are ready to answer inquiries about student financial accounts and other related issues. We seek an exceptional individual to join our team as the Back Office Cashier (Accounting Technician II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Accounting Technician II works in the Cashier's Office. Reporting to the Associate Director of Student Business Services, the Accounting Technician II performs diverse duties involving a wide range of procedures and knowledge and obtains clarification from the lead or supervisor when more extensive skills and knowledge are required. Responsibilities include but are not limited to evaluating incoming checks and corresponding with departments on the origin of such checks. Processes petty cash reconciliation and reorders cash. Deposits checks electronically and processes all checks from departments. Creates Cashier Statistics logs, dishonored check logs, hand receipt inventory logs, and monitors incoming mail. Processes fee receipts. Process Tax Documents for the Controller's Office. Research old data on microfiche and legacy computer systems. Creates and monitors scholarship process to interface with Student Accounts. Generates daily reports to verify deposit balance with actual cash collected. Verifies accuracy of deposits. Submits check requests for credit card merchant fees. Provides guidance and training to team members on cash handling procedures, reconciliation processes, and other essential tasks within the Cashier's Office. Offers ongoing support and feedback to facilitate the professional development of colleagues. Assists with modifying and documenting internal procedures for the Cashier's Office, as needed. Approves refund files and checks greater than a specific dollar amount but defers to management with unique or complex scenarios. Other duties as assigned. Essential Qualifications Equivalent to three years of progressively responsible financial record-keeping experience which has provided thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous cashiering, bank teller, or retail experience and strong customer service orientation and experience. Previous cash handling experience and knowledge of 10-key by touch. Proficiency using Microsoft Office applications including Word, Excel, and Outlook. Previous PeopleSoft experience in Student Financials functionality and Cashnet payment processing in the CSU or university environment is highly desirable. Ability to work in a public service environment with frequent interruptions and changing priorities. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 05 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accounts Payable Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $9,625 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Accounts Payable Manager to serve in a leadership role at the California State University Chancellor's Office as well as systemwide with regards to the accounts payable and travel functions. Manage all aspects of the Chancellor's Office accounts payable & travel areas including overseeing assigned employees. The incumbent has overall responsibility for planning, directing, coordinating, implementing, maintenance and monitoring of department activities. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Director, Financial Services Accounting , the Accounts Payable Manager will perform duties as outlined below: Manage Accounts Payable and Travel Operations -Oversee the disbursement function to ensure accurate and timely payments including wire transfers, procurement cards, travel cards, checks and electronic payments. -Evaluate, document, and recommend proper courses of action for areas under direct management and perform related duties as required. -Ensure that employee reimbursements are processed in accordance with CSU policy. -Review and approve claim schedules for submittal to the State Controller's Office, monitor staff analysis of discrepancies, and verify that corrections and resubmissions occur. -Assure all processes are completed by month end deadlines and coordinate with FIS staff to close the period. -Approve fringe benefit schedules for possible inclusion into employee W-2 forms. -Oversee the determination of taxability for purchases and applicable tax rate and accrue use tax if appropriate. -Verify federal & state withholding requirements have been applied to applicable payments. -Approve federal 1099's, state 592B’s, and other required filings applicable to outgoing disbursements. -Manage all aspects of AP related year end close activities to include accruals and creating year-end adjusting journal entries. -Collaborate with General Accounting as needed for Legal and GAAP year-end close. -Ensure a high level of customer service is provided to Chancellor's Office staff and vendors including timely and accurate responses to inquiries. -Carry out supervisory responsibilities in accordance with CSU policies and applicable laws including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Interpretation, Communication, and Training of Policies and Procedures -Communicate policies and procedures, as well as provide training to staff within the Chancellor's Office as well as systemwide personnel as needed. -Provide updates and presentations to CO staff regarding travel policies and use of the Concur platform for booking travel and submitting travel expense claims. -Represent the CO’s accounts payable interests in systemwide work groups. Policy Development, Research, and Analysis -Work cooperatively with staff and campus personnel to draft new policy content as required related to disbursements, hospitality, and travel. -Write or rewrite accounts payable documentation as needed due to system improvements, changes in tax law, state regulations, changes in policy or any other modifications that impact that day-to-day operations of the accounts payable department. -Create and maintain staff operating procedures as required when implementing new policies, changes to current practice, and financial system changes. -Ensure policies and procedures are in compliance with rules and regulations as mandated by the State of California, the federal government, CSU systemwide and Chancelor’s Office requirements. Financial and Imaging System Upgrades, Modifications, Troubleshooting -Manage the design, upgrade, and testing of current and future imaging applications providing effective recommendations for new or revised procedures. -Develop methods to verify new and upgraded software is working as expected related to the Peoplesoft AP module, Jaggaer P2P system, and Laserfiche repository and workflows. -Provide feedback and work with technical staff to resolve errors, process design issues, and workflow problems. -Analyze new software needs and make recommendations to management as appropriate. Reconciliations, Account Analysis, and Special Projects -Develop reconciliations to ensure financial data is accurate and is not aging beyond established timeframes. -Ensure all department reconciliations are performed on a timely basis. -Review and approve staff accounting entries and reconciliations. -Make recommendations for the disposition of reconciling items as necessary. -Provide guidance and leadership to campus accounts payable personnel including committee work. -Manage a variety of numerous special projects. Qualifications This position requires: -Bachelor's degree in Accounting, Business, or similar field. -Five years’ experience in a supervisory capacity for an accounts payable team. -Seven years’ experience in a high-volume accounts payable department. -Knowledge of accounting theory, including governmental accounting, accounts payable principles and procedures, and related laws, rules and regulations. -Strong working knowledge of automated financial systems. -Advanced knowledge of sales/use tax, non-resident alien tax withholding, 1099 & 592B reporting, and applicable reporting of fringe benefits for employees. -Understanding of various payment processes and activities including positive pay, wire transfers, ACH, and procurement and travel cards. -Experience with employee travel programs and reimbursement processes. -Excellent written and verbal communication skills including demonstrated ability to make presentations to large groups. -Proficiency with software used by the CSU including Microsoft Word, Excel, PowerPoint, and SharePoint. -Hands on general ledger experience to perform reconciliations or supervise the performance of reconciliations. -Ability to work independently, proactively address potential issues, and use exceptional judgement to resolve problems. -Ability to build strong working relationships with administrators, staff, vendors, contractors and outside organizations. Preferred Qualifications -Knowledge of PeopleSoft to assist in regular financial system upgrades is highly desirable. -Knowledge of SAP/Concur software for booking travel and expense report activity. -Higher education/fund accounting experience. -Prior experience working at a CSU campus or the Chancellor’s Office. -Experience with procure to pay systems such as Jaggaer. Application Period Priority consideration will be given to candidates who apply by September 17, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Sep 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 04, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accounts Payable Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $9,625 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Accounts Payable Manager to serve in a leadership role at the California State University Chancellor's Office as well as systemwide with regards to the accounts payable and travel functions. Manage all aspects of the Chancellor's Office accounts payable & travel areas including overseeing assigned employees. The incumbent has overall responsibility for planning, directing, coordinating, implementing, maintenance and monitoring of department activities. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Director, Financial Services Accounting , the Accounts Payable Manager will perform duties as outlined below: Manage Accounts Payable and Travel Operations -Oversee the disbursement function to ensure accurate and timely payments including wire transfers, procurement cards, travel cards, checks and electronic payments. -Evaluate, document, and recommend proper courses of action for areas under direct management and perform related duties as required. -Ensure that employee reimbursements are processed in accordance with CSU policy. -Review and approve claim schedules for submittal to the State Controller's Office, monitor staff analysis of discrepancies, and verify that corrections and resubmissions occur. -Assure all processes are completed by month end deadlines and coordinate with FIS staff to close the period. -Approve fringe benefit schedules for possible inclusion into employee W-2 forms. -Oversee the determination of taxability for purchases and applicable tax rate and accrue use tax if appropriate. -Verify federal & state withholding requirements have been applied to applicable payments. -Approve federal 1099's, state 592B’s, and other required filings applicable to outgoing disbursements. -Manage all aspects of AP related year end close activities to include accruals and creating year-end adjusting journal entries. -Collaborate with General Accounting as needed for Legal and GAAP year-end close. -Ensure a high level of customer service is provided to Chancellor's Office staff and vendors including timely and accurate responses to inquiries. -Carry out supervisory responsibilities in accordance with CSU policies and applicable laws including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Interpretation, Communication, and Training of Policies and Procedures -Communicate policies and procedures, as well as provide training to staff within the Chancellor's Office as well as systemwide personnel as needed. -Provide updates and presentations to CO staff regarding travel policies and use of the Concur platform for booking travel and submitting travel expense claims. -Represent the CO’s accounts payable interests in systemwide work groups. Policy Development, Research, and Analysis -Work cooperatively with staff and campus personnel to draft new policy content as required related to disbursements, hospitality, and travel. -Write or rewrite accounts payable documentation as needed due to system improvements, changes in tax law, state regulations, changes in policy or any other modifications that impact that day-to-day operations of the accounts payable department. -Create and maintain staff operating procedures as required when implementing new policies, changes to current practice, and financial system changes. -Ensure policies and procedures are in compliance with rules and regulations as mandated by the State of California, the federal government, CSU systemwide and Chancelor’s Office requirements. Financial and Imaging System Upgrades, Modifications, Troubleshooting -Manage the design, upgrade, and testing of current and future imaging applications providing effective recommendations for new or revised procedures. -Develop methods to verify new and upgraded software is working as expected related to the Peoplesoft AP module, Jaggaer P2P system, and Laserfiche repository and workflows. -Provide feedback and work with technical staff to resolve errors, process design issues, and workflow problems. -Analyze new software needs and make recommendations to management as appropriate. Reconciliations, Account Analysis, and Special Projects -Develop reconciliations to ensure financial data is accurate and is not aging beyond established timeframes. -Ensure all department reconciliations are performed on a timely basis. -Review and approve staff accounting entries and reconciliations. -Make recommendations for the disposition of reconciling items as necessary. -Provide guidance and leadership to campus accounts payable personnel including committee work. -Manage a variety of numerous special projects. Qualifications This position requires: -Bachelor's degree in Accounting, Business, or similar field. -Five years’ experience in a supervisory capacity for an accounts payable team. -Seven years’ experience in a high-volume accounts payable department. -Knowledge of accounting theory, including governmental accounting, accounts payable principles and procedures, and related laws, rules and regulations. -Strong working knowledge of automated financial systems. -Advanced knowledge of sales/use tax, non-resident alien tax withholding, 1099 & 592B reporting, and applicable reporting of fringe benefits for employees. -Understanding of various payment processes and activities including positive pay, wire transfers, ACH, and procurement and travel cards. -Experience with employee travel programs and reimbursement processes. -Excellent written and verbal communication skills including demonstrated ability to make presentations to large groups. -Proficiency with software used by the CSU including Microsoft Word, Excel, PowerPoint, and SharePoint. -Hands on general ledger experience to perform reconciliations or supervise the performance of reconciliations. -Ability to work independently, proactively address potential issues, and use exceptional judgement to resolve problems. -Ability to build strong working relationships with administrators, staff, vendors, contractors and outside organizations. Preferred Qualifications -Knowledge of PeopleSoft to assist in regular financial system upgrades is highly desirable. -Knowledge of SAP/Concur software for booking travel and expense report activity. -Higher education/fund accounting experience. -Prior experience working at a CSU campus or the Chancellor’s Office. -Experience with procure to pay systems such as Jaggaer. Application Period Priority consideration will be given to candidates who apply by September 17, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Sep 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial Reporting Manager. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $9,331 per month, commensurate with qualifications and experience. The salary range for this classification is $ 4,812 to $ 15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Financial Reporting Manager to be responsible for overseeing the Systemwide financial reporting and analysis of the financial data from 23 campuses, Chancellor’s Office and 90 discretely presented component units. In addition, the Manager of Financial Reporting also supervises the monitoring of Systemwide financial reporting compliance, preparation of Systemwide journal entries passed down to campuses, performs technical research and training on new and upcoming accounting pronouncements and acts as a liaison for external audits. Responsibilities Under the general direction of the Director, Financial Reporting , the Financial Reporting Manager will perform duties as outlined below: Systemwide Financial Reporting and Analysis -Prepare the annual CSU consolidated financial statements that includes the CSU’s 23 campuses, the Chancellor’s Office, and approximately 90 discretely presented component units. -Supervise the analysis and review of campus financial data for reasonableness and conduct process improvement for the reporting database to meet reporting requirements as well as reconcile with systemwide data. -Oversee the consolidation of the Statement of Expenditures of Federal Awards of campuses and the Chancellor’s Office for Single Audit Report. -Provide training to campus GAAP managers and staff as a subject matter expert. -Supervise the CSU GAAP reporting manual revisions and author new sections. -Serve as the technical advisor on implementation of new GASB pronouncements. -Develop solutions for complex reporting issues and improve the business processes. -Provide guidance to campuses on financial reporting requirements and as an advisor on Systemwide reporting issues. Systemwide Passdown Journal Entries/Schedules -Supervise the preparation of the passdown journal entries/schedules to the campuses, including pension obligations, other post-employment benefits, long-term debt, state appropriations, investments, and other transactions. Coordination of External Audits and Reporting Compliance -Manage the preparation of audit schedules/reports requested by external auditors. -Act as a liaison between the external auditors and the campus GAAP coordinators in communications on technical issues. -Manage the preparation of the required GAAP financial information to the State Controller’s Office. -Manage the preparation and serve as a contact person with campuses as it relates to the submission of the IPEDS financial survey reports to the federal agency. -Provide management oversight of the review of the discretely presented component units financial statements and auditor qualifications. -Supervise the monitoring and review of the completion of the corrective action plans of campuses, Chancellor’s Office and discretely presented component units arising from external audits. -Oversee the review of the campuses’ compliance with Agreed-Upon-Procedures requirement of NCAA. Preparation of Journal Entries and Reporting Package of Chancellor’s Office -Manage the preparation of journal entries for Chancellor’s Office GAAP ledger to account for debt, investments, receivables, interest income, and capital lease obligations. Qualifications This position requires: -Bachelor's degree in Accounting from a four-year institution of higher education is required, MBA preferred. -Minimum of 5 years’ related experience in accounting, GAAP financial statement preparation/consolidation, and financial reporting and analysis. -CPA certification is required. -Minimum of 2 years’ experience in a supervisory role. -Strong project management skills. -Ability to work independently and as part of a team. -Extensive knowledge of GAAP (GASB and FASB Standards) and familiarity with GAAS. -Strong analytical and technical skills necessary for the performance of fluctuation, variance, projection, and trend analyses. -Substantial and broad knowledge with business process policies and procedures (higher education industry experience preferred) needed to interpret and apply the effects of policies and rules to financial analyses and projections. -Use of appreciable ingenuity and innovation to conceive new approaches and solutions to address complex accounting/reporting problems and issue. -Excellent written and verbal communication skills. -Good working knowledge of personal computers, word processing, spreadsheets, and database software. -Solid leadership and problem-solving skills. -Detail oriented with good organizational skills. Preferred Qualifications -Public accounting experience is preferred. -Advanced knowledge of Microsoft Excel is preferred. -CSU experience is highly desirable. Application Period Priority consideration will be given to candidates who apply by July 5, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 22, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial Reporting Manager. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $9,331 per month, commensurate with qualifications and experience. The salary range for this classification is $ 4,812 to $ 15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Financial Reporting Manager to be responsible for overseeing the Systemwide financial reporting and analysis of the financial data from 23 campuses, Chancellor’s Office and 90 discretely presented component units. In addition, the Manager of Financial Reporting also supervises the monitoring of Systemwide financial reporting compliance, preparation of Systemwide journal entries passed down to campuses, performs technical research and training on new and upcoming accounting pronouncements and acts as a liaison for external audits. Responsibilities Under the general direction of the Director, Financial Reporting , the Financial Reporting Manager will perform duties as outlined below: Systemwide Financial Reporting and Analysis -Prepare the annual CSU consolidated financial statements that includes the CSU’s 23 campuses, the Chancellor’s Office, and approximately 90 discretely presented component units. -Supervise the analysis and review of campus financial data for reasonableness and conduct process improvement for the reporting database to meet reporting requirements as well as reconcile with systemwide data. -Oversee the consolidation of the Statement of Expenditures of Federal Awards of campuses and the Chancellor’s Office for Single Audit Report. -Provide training to campus GAAP managers and staff as a subject matter expert. -Supervise the CSU GAAP reporting manual revisions and author new sections. -Serve as the technical advisor on implementation of new GASB pronouncements. -Develop solutions for complex reporting issues and improve the business processes. -Provide guidance to campuses on financial reporting requirements and as an advisor on Systemwide reporting issues. Systemwide Passdown Journal Entries/Schedules -Supervise the preparation of the passdown journal entries/schedules to the campuses, including pension obligations, other post-employment benefits, long-term debt, state appropriations, investments, and other transactions. Coordination of External Audits and Reporting Compliance -Manage the preparation of audit schedules/reports requested by external auditors. -Act as a liaison between the external auditors and the campus GAAP coordinators in communications on technical issues. -Manage the preparation of the required GAAP financial information to the State Controller’s Office. -Manage the preparation and serve as a contact person with campuses as it relates to the submission of the IPEDS financial survey reports to the federal agency. -Provide management oversight of the review of the discretely presented component units financial statements and auditor qualifications. -Supervise the monitoring and review of the completion of the corrective action plans of campuses, Chancellor’s Office and discretely presented component units arising from external audits. -Oversee the review of the campuses’ compliance with Agreed-Upon-Procedures requirement of NCAA. Preparation of Journal Entries and Reporting Package of Chancellor’s Office -Manage the preparation of journal entries for Chancellor’s Office GAAP ledger to account for debt, investments, receivables, interest income, and capital lease obligations. Qualifications This position requires: -Bachelor's degree in Accounting from a four-year institution of higher education is required, MBA preferred. -Minimum of 5 years’ related experience in accounting, GAAP financial statement preparation/consolidation, and financial reporting and analysis. -CPA certification is required. -Minimum of 2 years’ experience in a supervisory role. -Strong project management skills. -Ability to work independently and as part of a team. -Extensive knowledge of GAAP (GASB and FASB Standards) and familiarity with GAAS. -Strong analytical and technical skills necessary for the performance of fluctuation, variance, projection, and trend analyses. -Substantial and broad knowledge with business process policies and procedures (higher education industry experience preferred) needed to interpret and apply the effects of policies and rules to financial analyses and projections. -Use of appreciable ingenuity and innovation to conceive new approaches and solutions to address complex accounting/reporting problems and issue. -Excellent written and verbal communication skills. -Good working knowledge of personal computers, word processing, spreadsheets, and database software. -Solid leadership and problem-solving skills. -Detail oriented with good organizational skills. Preferred Qualifications -Public accounting experience is preferred. -Advanced knowledge of Microsoft Excel is preferred. -CSU experience is highly desirable. Application Period Priority consideration will be given to candidates who apply by July 5, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator I or Adminstrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: Administrator I salary:$7,106 - $8,000* mo. Administrator II salary: $8,851 - $10,326 CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: September 12, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Accounting Director the General Accounting Manager is responsible for the planning, managing and monitoring the work performed by the General Accounting Team of the Accounting Department. This position is responsible for the proper accounting and oversight of the operating ledger and legal reporting of all funds of the University. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administrator I Duties Responsible for the proper accounting and financial reporting of all funds and ledgers; timely monthly and year-end fiscal reporting of all University funds to the Chancellor’s Office and to the State Controller’s Office and State Treasurer of the State of California. Assists the Financial Reporting Team in the preparation of GAAP financial statements for the campus in accordance with generally accepted accounting principles to ensure timely issuance of the financial reports. Assists internal and external auditors during financial audits by providing documentation, explanations, and supporting schedules related to journal entries, general ledger balances, and financial transactions. Ensures the timely and accurate submission of CSUMB data submissions to state and federal governments, accreditation organizations and committees, and student lending agencies. Manages the operating general ledger system which includes the Accounts Receivable and aging processes, Accounts Payable auditing processes, account reconciliations, and ensures the accuracy and completeness of ledger balances. Oversees the preparation and posting of journal entries to accurately record financial transactions, adjustments, and reclassifications in the general ledger system. Responsible for hiring, training and supervision of unit personnel, setting goals and preparing evaluations of their performance, and cross-training to effectively work towards a cohesive, collaborative and synergistic team; ensuring assigned operations in these areas are carried out in accordance with established policies and procedures based on organizational goals, university mission and practices, and generally accepted accounting principles; and encouraging, recommending and/or implementing business process improvements as it relates to Accounting and the campus community impacted. Acts as the unit representative on campus-wide and system-wide committees at the direction of the Accounting Director In collaboration with the Accounting Director, implements and maintains CSU policy revisions within the required timeframe, such as: CSU cost recovery policy and travel best practices. Assists with the development, analysis and documentation of policies and procedures impacting the Accounting Department. Assists with the preparation, dissemination and training of new policies and procedures within the unit and to the campus community. Oversees the documentation and maintenance of standard operation procedures for the team, ensuring they are updated and organized in a timely manner. Administrator II Duties include the above and: Independently lead the General Accounting Team with minimal supervision by the Accounting Director. Collaborate with, and may provide lead direction to, Financial Reporting Team Work collaboratively with the Operations Support and Innovation Team to identify and deploy applications to support the Accounting Team. Identify areas for improvement. Propose innovative solutions to streamline processes internally to Finance, within the CSUMB campus, and with community members (e.g., vendors), as applicable. Develop internal procedures and reimagine workflows to reduce administrative barriers, while staying compliant with CSU policies and state/federal laws and regulations. Mentor and develop direct reports, in alignment with their individual career aspirations. Suggest professional development opportunities to support career progression. Other Functions : Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of, or ability to quickly learn, CSUMB and CSU policies and procedures. Knowledge of and ability to understand and apply applicable rules and regulations as they are related to the CSU. Thorough knowledge of governmental accounting methods and related rules, regulations and procedures. Ability to utilize problem-solving techniques to evaluate complex accounting problems, understand and apply applicable rules and regulations. Knowledge and ability to develop and implement effective and efficient processes, procedures and solutions. Knowledge of generally accepted accounting principles and practices and proven ability to establish proper internal controls and procedures. Demonstrated ability to communicate effectively, both orally and in writing, with diverse student, staff, faculty and community members in a courteous manner with emphasis on customer service. General knowledge of the principles of personnel management and supervision and ability to effectively utilize management skills. Ability to plan, direct and review a variety of accounting and related activities and meet important deadlines. Ability to analyze financial and statistical data. MINIMUM QUALIFICATIONS : Administrator I Equivalent to a bachelor’s degree from an accredited college or university in accounting or closely related field AND two years of progressively responsible accounting, higher education or public administration experience which includes at least one year of supervisory experience OR a combination of education and experience which provides the required knowledge and abilities. Administrator II Equivalent to a bachelor’s degree from an accredited college or university in accounting or closely related field AND four years of progressively responsible accounting, higher education or public administration experience which includes at least two years of supervisory experience OR a combination of education and experience which provides the required knowledge and abilities. PREFERRED QUALIFICATIONS : Equivalent to a master’s degree in a closely related field and experience in a CSU campus or higher education environment. Technical fluency with Oracle/PeopleSoft, Common Financial System, Financial Information Report Management Systems (FIRMS), CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Aug 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Classification: Administrator I or Adminstrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: Administrator I salary:$7,106 - $8,000* mo. Administrator II salary: $8,851 - $10,326 CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: September 12, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Accounting Director the General Accounting Manager is responsible for the planning, managing and monitoring the work performed by the General Accounting Team of the Accounting Department. This position is responsible for the proper accounting and oversight of the operating ledger and legal reporting of all funds of the University. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administrator I Duties Responsible for the proper accounting and financial reporting of all funds and ledgers; timely monthly and year-end fiscal reporting of all University funds to the Chancellor’s Office and to the State Controller’s Office and State Treasurer of the State of California. Assists the Financial Reporting Team in the preparation of GAAP financial statements for the campus in accordance with generally accepted accounting principles to ensure timely issuance of the financial reports. Assists internal and external auditors during financial audits by providing documentation, explanations, and supporting schedules related to journal entries, general ledger balances, and financial transactions. Ensures the timely and accurate submission of CSUMB data submissions to state and federal governments, accreditation organizations and committees, and student lending agencies. Manages the operating general ledger system which includes the Accounts Receivable and aging processes, Accounts Payable auditing processes, account reconciliations, and ensures the accuracy and completeness of ledger balances. Oversees the preparation and posting of journal entries to accurately record financial transactions, adjustments, and reclassifications in the general ledger system. Responsible for hiring, training and supervision of unit personnel, setting goals and preparing evaluations of their performance, and cross-training to effectively work towards a cohesive, collaborative and synergistic team; ensuring assigned operations in these areas are carried out in accordance with established policies and procedures based on organizational goals, university mission and practices, and generally accepted accounting principles; and encouraging, recommending and/or implementing business process improvements as it relates to Accounting and the campus community impacted. Acts as the unit representative on campus-wide and system-wide committees at the direction of the Accounting Director In collaboration with the Accounting Director, implements and maintains CSU policy revisions within the required timeframe, such as: CSU cost recovery policy and travel best practices. Assists with the development, analysis and documentation of policies and procedures impacting the Accounting Department. Assists with the preparation, dissemination and training of new policies and procedures within the unit and to the campus community. Oversees the documentation and maintenance of standard operation procedures for the team, ensuring they are updated and organized in a timely manner. Administrator II Duties include the above and: Independently lead the General Accounting Team with minimal supervision by the Accounting Director. Collaborate with, and may provide lead direction to, Financial Reporting Team Work collaboratively with the Operations Support and Innovation Team to identify and deploy applications to support the Accounting Team. Identify areas for improvement. Propose innovative solutions to streamline processes internally to Finance, within the CSUMB campus, and with community members (e.g., vendors), as applicable. Develop internal procedures and reimagine workflows to reduce administrative barriers, while staying compliant with CSU policies and state/federal laws and regulations. Mentor and develop direct reports, in alignment with their individual career aspirations. Suggest professional development opportunities to support career progression. Other Functions : Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of, or ability to quickly learn, CSUMB and CSU policies and procedures. Knowledge of and ability to understand and apply applicable rules and regulations as they are related to the CSU. Thorough knowledge of governmental accounting methods and related rules, regulations and procedures. Ability to utilize problem-solving techniques to evaluate complex accounting problems, understand and apply applicable rules and regulations. Knowledge and ability to develop and implement effective and efficient processes, procedures and solutions. Knowledge of generally accepted accounting principles and practices and proven ability to establish proper internal controls and procedures. Demonstrated ability to communicate effectively, both orally and in writing, with diverse student, staff, faculty and community members in a courteous manner with emphasis on customer service. General knowledge of the principles of personnel management and supervision and ability to effectively utilize management skills. Ability to plan, direct and review a variety of accounting and related activities and meet important deadlines. Ability to analyze financial and statistical data. MINIMUM QUALIFICATIONS : Administrator I Equivalent to a bachelor’s degree from an accredited college or university in accounting or closely related field AND two years of progressively responsible accounting, higher education or public administration experience which includes at least one year of supervisory experience OR a combination of education and experience which provides the required knowledge and abilities. Administrator II Equivalent to a bachelor’s degree from an accredited college or university in accounting or closely related field AND four years of progressively responsible accounting, higher education or public administration experience which includes at least two years of supervisory experience OR a combination of education and experience which provides the required knowledge and abilities. PREFERRED QUALIFICATIONS : Equivalent to a master’s degree in a closely related field and experience in a CSU campus or higher education environment. Technical fluency with Oracle/PeopleSoft, Common Financial System, Financial Information Report Management Systems (FIRMS), CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Aug 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Exempt, Full Time, Benefited position. Salary: $14,166.00-$15,833.00 per month Location: CSU-San Bernardino Campus Work Schedule Exempt. 40 Hours per week. Typically, Monday to Friday from 8:00AM to 5:00PM Some nights and weekends required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the Associate Vice President of Finance and Administrative Services, the Executive Director will work independently to: • Responsible for overseeing the development, operations and facilities of UEC, consisting of campus dining operations, pouring rights contract, bookstore operations, sponsored program post award activities, and the CoyoteOne card program, including providing day to-day oversight of activities and ensuring contract partners' operations meet contract terms and objectives. • Formulate and present for Board decision policies, procedures, and recommendations involving budgets, contracts, leases and new projects; applicable compensation and benefit programs; requests by the University for services and the effecting of procedures for use of services by the University; changes in rates, charges, or fees, where applicable; programs involving insurance, investments, and debt instruments in accordance with policy guidelines; answers to audits; development of administrative policy and guidelines; requests for special projects; projects or enterprise programs of a new nature and the financing and development of such programs; and financial and operating reports. • Responsible for i m p l e m e n t i n g the decisions of the Board as directed. • Develop, install and review standards and procedures designed to achieve objectives, promote efficiency, and ensure sound business and accounting practices throughout various functional and operating areas of UEC. • Through the Assistant Controller of campus Financial Services, provide corporate direction and oversight for the overall administration and control of UEC fiscal operations including, but not limited to, budgeting, accounting policies, payroll, management information systems, risk management and insurance programs, and overall management of UEC investments and internal auditing. • Through the Director of Sponsored Programs Administration, provide corporate direction and oversight for the fiscal management of grants and contract activity for the University through contractual arrangements with Federal or State agencies and other externally funded program sources and related policy, compliance and legal responsibilities associated with this functional effort. • Through the UEC Human Resources Director, provide corporate direction and support for the overall human resources functions of UEC including but not limited to affirmative action, recruitment, compensation, benefits, employee relations, training and development, safety, and all policy, employment labor law and related regulation compliance. • Oversee the outsourced relationship with dining services provider through the General Manager of Dining Services, all dining and catering services including approval of dining concepts, capital improvements, pricing, resolution of complaints, as well as maintenance and replacement of equipment and fixtures, record keeping, and implementing policies and procedures established by the Board of Directors pertaining to these activities. • Oversee the outsourced relationship with the Coyote Bookstore Director, all Bookstore services including approval of new services, capital improvements, resolution of complaints, as well as maintenance and replacement of equipment and fixtures, record keeping, and implementing policies and procedures established by the Board of Directors pertaining to these activities. • Plan and implement, in cooperation with university administrative officers, advancement and sponsored programs that aid and enrich the University's educational programs. • Assist and cooperate with the University in devising the ways and means of leveraging assets to create instructionally related, revenue- generating enterprises, including industry, private or governmental partnerships. • Acquaint faculty, staff, and students with the nature of UEC activities. • Develop operations and business plans and closely track financial performance to minimize institutional risk and maximize financial support from UEC. • Ensure continuous improvement of all aspects of UEC auxiliary services and lead the development and implementation of new initiatives that respond to the latest trends in collegiate campus auxiliary services. • Responsible for ensuring that all UEC units are functioning successfully and are self-sustaining, including meeting revenue and university contribution targets. • Responsible for strategic planning, policy review, formulation and execution of budgets and business plans, financial management, workforce management and overall administration of UEC units. • Assure quality services are delivered by UEC's internal staff and contractor partners through a variety of means and serves as the senior administrator to handle escalation of key service and customer relations issues. • Serve as a member of the senior staff of the Finance, Technology, & Operations division and engage in strategic planning and initiatives at the division-wide level. • Perform other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Some travel may be required. Minimum Qualifications Education & Experience: Bachelor's degree in an appropriate area of specialization plus 8 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training, and experience. Other: This position requires exceptional business acumen, leadership, organizational, and communications competencies. Applicants must be a strategic thinker who creates clear communication channels, sets goals, improves efficiency and continuously improves client satisfaction. Applicants must have a commitment to excellence and to be part of an evolving, energetic, and forward- thinking campus environment. Applicants must have the ability to interact with a diverse range of people, including the ability to build trust and consensus with university constituents including faculty, staff and students. Applicants must have well developed analytical, organizational, supervisory, reasoning, problem solving, and conflict resolution skills along with effective communication skills to include excellent written and oral communication skills. Applicants must possess high energy, be action-oriented, honest, have integrity, compassion for others and perseverance. Preferred Qualifications Master’s degree in business, or closely related field. Experience in Higher Education preferred. Experience with Higher Education auxiliaries is highly desirable. Entrepreneurial experience with a mindset to maximize revenue opportunities is highly desirable. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Sep 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Exempt, Full Time, Benefited position. Salary: $14,166.00-$15,833.00 per month Location: CSU-San Bernardino Campus Work Schedule Exempt. 40 Hours per week. Typically, Monday to Friday from 8:00AM to 5:00PM Some nights and weekends required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the Associate Vice President of Finance and Administrative Services, the Executive Director will work independently to: • Responsible for overseeing the development, operations and facilities of UEC, consisting of campus dining operations, pouring rights contract, bookstore operations, sponsored program post award activities, and the CoyoteOne card program, including providing day to-day oversight of activities and ensuring contract partners' operations meet contract terms and objectives. • Formulate and present for Board decision policies, procedures, and recommendations involving budgets, contracts, leases and new projects; applicable compensation and benefit programs; requests by the University for services and the effecting of procedures for use of services by the University; changes in rates, charges, or fees, where applicable; programs involving insurance, investments, and debt instruments in accordance with policy guidelines; answers to audits; development of administrative policy and guidelines; requests for special projects; projects or enterprise programs of a new nature and the financing and development of such programs; and financial and operating reports. • Responsible for i m p l e m e n t i n g the decisions of the Board as directed. • Develop, install and review standards and procedures designed to achieve objectives, promote efficiency, and ensure sound business and accounting practices throughout various functional and operating areas of UEC. • Through the Assistant Controller of campus Financial Services, provide corporate direction and oversight for the overall administration and control of UEC fiscal operations including, but not limited to, budgeting, accounting policies, payroll, management information systems, risk management and insurance programs, and overall management of UEC investments and internal auditing. • Through the Director of Sponsored Programs Administration, provide corporate direction and oversight for the fiscal management of grants and contract activity for the University through contractual arrangements with Federal or State agencies and other externally funded program sources and related policy, compliance and legal responsibilities associated with this functional effort. • Through the UEC Human Resources Director, provide corporate direction and support for the overall human resources functions of UEC including but not limited to affirmative action, recruitment, compensation, benefits, employee relations, training and development, safety, and all policy, employment labor law and related regulation compliance. • Oversee the outsourced relationship with dining services provider through the General Manager of Dining Services, all dining and catering services including approval of dining concepts, capital improvements, pricing, resolution of complaints, as well as maintenance and replacement of equipment and fixtures, record keeping, and implementing policies and procedures established by the Board of Directors pertaining to these activities. • Oversee the outsourced relationship with the Coyote Bookstore Director, all Bookstore services including approval of new services, capital improvements, resolution of complaints, as well as maintenance and replacement of equipment and fixtures, record keeping, and implementing policies and procedures established by the Board of Directors pertaining to these activities. • Plan and implement, in cooperation with university administrative officers, advancement and sponsored programs that aid and enrich the University's educational programs. • Assist and cooperate with the University in devising the ways and means of leveraging assets to create instructionally related, revenue- generating enterprises, including industry, private or governmental partnerships. • Acquaint faculty, staff, and students with the nature of UEC activities. • Develop operations and business plans and closely track financial performance to minimize institutional risk and maximize financial support from UEC. • Ensure continuous improvement of all aspects of UEC auxiliary services and lead the development and implementation of new initiatives that respond to the latest trends in collegiate campus auxiliary services. • Responsible for ensuring that all UEC units are functioning successfully and are self-sustaining, including meeting revenue and university contribution targets. • Responsible for strategic planning, policy review, formulation and execution of budgets and business plans, financial management, workforce management and overall administration of UEC units. • Assure quality services are delivered by UEC's internal staff and contractor partners through a variety of means and serves as the senior administrator to handle escalation of key service and customer relations issues. • Serve as a member of the senior staff of the Finance, Technology, & Operations division and engage in strategic planning and initiatives at the division-wide level. • Perform other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Some travel may be required. Minimum Qualifications Education & Experience: Bachelor's degree in an appropriate area of specialization plus 8 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training, and experience. Other: This position requires exceptional business acumen, leadership, organizational, and communications competencies. Applicants must be a strategic thinker who creates clear communication channels, sets goals, improves efficiency and continuously improves client satisfaction. Applicants must have a commitment to excellence and to be part of an evolving, energetic, and forward- thinking campus environment. Applicants must have the ability to interact with a diverse range of people, including the ability to build trust and consensus with university constituents including faculty, staff and students. Applicants must have well developed analytical, organizational, supervisory, reasoning, problem solving, and conflict resolution skills along with effective communication skills to include excellent written and oral communication skills. Applicants must possess high energy, be action-oriented, honest, have integrity, compassion for others and perseverance. Preferred Qualifications Master’s degree in business, or closely related field. Experience in Higher Education preferred. Experience with Higher Education auxiliaries is highly desirable. Entrepreneurial experience with a mindset to maximize revenue opportunities is highly desirable. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Sep 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 527507; 8/28/2024 BENEFITS COORDINATOR Administrative Analyst Specialist I Human Resources Management Salary Range: $3,879 - $7,488/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary position, ends on or before one year from the date of hire; may be extended; non-exempt classification. Essential Functions : Under the direct supervision of the Benefits Manager, the incumbent is responsible for the delivery of employee benefits by processing and recording all applicable forms and documentation, advising, and consulting with employees, and maintaining current knowledge of rules and regulations related to CSU benefits. The position is required to work and interact effectively with all levels of campus personnel. This position is also required to work effectively and interact professionally with corresponding levels of employees in other federal, state, and local agencies and outside business organizations. Maintains on-going knowledge of changes in Benefits plans and convey changes to employees. The incumbent will be responsible for the data input of various benefit processing functions in HRM's PeopleSoft database; organizes and provides orderly series of documents and information to employees being hired, separated, or making personal changes to their benefits; responds to benefit inquiries, and assists in completion of documents to enroll or change status of employees' enrollment in health and dental insurance plans, tax sheltered and tax deferred annuities, etc.; researches and resolves problems; reviews and ensures documents are completed thoroughly and accurately and follows up with employees to obtain additional information or to correct discrepancies; reviews and processes benefits documents ensuring confidentiality; disseminates completed processing documents; conducts on-boarding of new hires; enters and tracks data related ACA eligibility; effectively handles CalPERS issues, interfacing with agents, SCO, and Chancellor's Officer; verifies documentation and provides consultation and detailed information regarding NDI, FML and other leave programs; enrolls eligible employees in the Fee Waiver Program; answers and assists with calls to the HRM general benefits phone line and email account; provides telephone backup coverage for all areas of HRM in the absence of area staff; reviews forms, gathers data, and modifies existing forms for internal and campus wide use; creates benefit files, verifies appropriateness of documents for filing, organizing, and files documents into files; prepare files for and scanning into electronic document management system and assists in support activities, as required, to complete required projects or meet deadlines. In performing day-to-day tasks, the incumbent will process information using PeopleSoft, and SCO system. Required Qualifications & Experience : A bachelor's degree from an accredited college or four-year university and six months of HRM experience. Additional qualifying experience working in Human Resources Management may be substituted for the required education. This position requires knowledge of filing and office practices and procedures; and of Microsoft Word, Excel, Outlook, HRIS, familiarity with databases and the use of spreadsheets. The incumbent must have the ability to understand and apply the principles, concepts, and work processes, laws, rules, and reference materials, pertinent to the professional operations of a personnel office; gather and analyze data; reason logically, and make appropriate recommendations; establish and maintain cooperative working relationships; clearly communicate ideas and recommendations; write clear and concise reports; think and work independently using good judgment; enter data into HRM database and document management system with minimal errors; communicate with tact and diplomacy; and to work cooperatively and productively within a team environment. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience with PeopleSoft HR, State Controller’s Office database, and knowledge of Human Resources Management products and services. Closing Date : Review of applications will begin on September 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Aug 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 29, 2024
Job No: 527507; 8/28/2024 BENEFITS COORDINATOR Administrative Analyst Specialist I Human Resources Management Salary Range: $3,879 - $7,488/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary position, ends on or before one year from the date of hire; may be extended; non-exempt classification. Essential Functions : Under the direct supervision of the Benefits Manager, the incumbent is responsible for the delivery of employee benefits by processing and recording all applicable forms and documentation, advising, and consulting with employees, and maintaining current knowledge of rules and regulations related to CSU benefits. The position is required to work and interact effectively with all levels of campus personnel. This position is also required to work effectively and interact professionally with corresponding levels of employees in other federal, state, and local agencies and outside business organizations. Maintains on-going knowledge of changes in Benefits plans and convey changes to employees. The incumbent will be responsible for the data input of various benefit processing functions in HRM's PeopleSoft database; organizes and provides orderly series of documents and information to employees being hired, separated, or making personal changes to their benefits; responds to benefit inquiries, and assists in completion of documents to enroll or change status of employees' enrollment in health and dental insurance plans, tax sheltered and tax deferred annuities, etc.; researches and resolves problems; reviews and ensures documents are completed thoroughly and accurately and follows up with employees to obtain additional information or to correct discrepancies; reviews and processes benefits documents ensuring confidentiality; disseminates completed processing documents; conducts on-boarding of new hires; enters and tracks data related ACA eligibility; effectively handles CalPERS issues, interfacing with agents, SCO, and Chancellor's Officer; verifies documentation and provides consultation and detailed information regarding NDI, FML and other leave programs; enrolls eligible employees in the Fee Waiver Program; answers and assists with calls to the HRM general benefits phone line and email account; provides telephone backup coverage for all areas of HRM in the absence of area staff; reviews forms, gathers data, and modifies existing forms for internal and campus wide use; creates benefit files, verifies appropriateness of documents for filing, organizing, and files documents into files; prepare files for and scanning into electronic document management system and assists in support activities, as required, to complete required projects or meet deadlines. In performing day-to-day tasks, the incumbent will process information using PeopleSoft, and SCO system. Required Qualifications & Experience : A bachelor's degree from an accredited college or four-year university and six months of HRM experience. Additional qualifying experience working in Human Resources Management may be substituted for the required education. This position requires knowledge of filing and office practices and procedures; and of Microsoft Word, Excel, Outlook, HRIS, familiarity with databases and the use of spreadsheets. The incumbent must have the ability to understand and apply the principles, concepts, and work processes, laws, rules, and reference materials, pertinent to the professional operations of a personnel office; gather and analyze data; reason logically, and make appropriate recommendations; establish and maintain cooperative working relationships; clearly communicate ideas and recommendations; write clear and concise reports; think and work independently using good judgment; enter data into HRM database and document management system with minimal errors; communicate with tact and diplomacy; and to work cooperatively and productively within a team environment. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience with PeopleSoft HR, State Controller’s Office database, and knowledge of Human Resources Management products and services. Closing Date : Review of applications will begin on September 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Aug 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $170,000 per year to $185,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrator III About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Associate Vice President (AVP) of Financial Services reports to the Vice President, Administration and Finance/Chief Financial Officer (CFO). This position provides effective management and oversight of financial services which includes the following functions: accounting, student financials, procurement, accounts payable, and the University Bay card program. The AVP provides leadership to a diverse financial support staff focused on delivering user-friendly services in an environment that is highly regulated and compliant driven and requires collaboration and transparency. Incumbent is responsible for advising and making recommendations to the Vice President/CFO relative to overall University objectives, policies, and plans whenever financial services is involved. As part of the Administration and Finance leadership team, the AVP collaborates with his/her peers to create innovative solutions to intra-and inter-division issues while focusing on the university’s strategic commitments and major goal of enhancing student success. The position is required to have direct contact with and respond to requests from the President, vice presidents, deans, department heads, other senior campus officials, the Chancellor’s Office and the State of California Controller’s Office. Responsibilities Provide overall leadership and management to the Financial Services team. This includes supervising and providing guidance to direct reports and their staff; creating professional development plans for staff; fostering a culture based on A&F’s core values of integrity, collaboration, respect, empathy, and stewardship; ensuring processes and procedures are in compliance with University, CSU, CA and federal regulations; ensuring accounting functions, general ledger transactions, and reporting functions are performed accurately and on a timely basis; and, promoting continuous process quality management improvements when assessing administrative functions. Financial service activities include serving not only the University, but also auxiliary organizations such as ASI, CSUEB Foundation and Cal State East Bay Educational Foundation and other contracted groups such as the CSUEB Alumni Association and California Compact. The major units under the leadership and management of the AVP include but is not limited to: General Accounting: Includes preparation of annual financial statements and audits, general ledger maintenance, trust fund accounting, donor funds accounting, ASI funds accounting, financial reconciliations, accounts payable, accounts receivables, internal and external financial reporting, expenditure transfers and cash management. Student Financial Services and Systems: Includes receiving payments, disbursements of financial aid and refunds, billings, debt collection and advising, fee waivers and installment payment plans, sponsored registration, Perkins and Nursing pre-loans and exits. Procurement and Support Services: Includes contracts, purchase orders and procurement cards. University Clubs and Bay Card: Includes administration of student club accounts and the University Bay Card program. Develop, update, maintain and implement a strategic plan for the Financial Services team that aligns with the division’s strategic goals and initiatives. Focus is on customer centric process improvements, streamlining business operations for efficiencies and effectiveness, collaboration and transparency. Actively represent Financial Services and Administration and Finance, when requested, on designated university and/or auxiliary committees (e.g. audit chair for Cal State East Bay Foundation) and CSU committees. This includes but is not limited to participation in the Financial Officers Association. Other duties as assigned. Minimum Qualifications Education: Bachelor’s degree in Business Administration, Accounting, Finance, Management or other closely related field; or an equivalent combination of education and experience. Experience: 8-10 years of progressively responsible finance and administration experience of which at least 7 years must have involved direct responsibility for managing a variety of financial and administrative functions that includes supervising professional staff as a mid-to-senior level manager in a medium to large institution/organization. Knowledge, Skills and Abilities: Thorough knowledge of budgeting and resource allocation principles and theories and application in a higher education environment. Knowledge of accounting and budget technology systems including payroll, accounts payable, general ledger and other financial related systems. Ability to function in a complex, high-demand environment, managing multiple priorities simultaneously while setting and achieving goals. Creativity and solution-oriented thinking, comfort adapting to rapidly changing territory and addressing ambiguity. Proven ability to execute change and communicate it clearly. Strong leadership and supervisory skills with experience and ability to lead, manage and mentor a team of professionals and staff. Proven record of hiring, directing and supervising staff in the formulation of goals and objectives, organizing work and workflow, delegating authority, training and evaluating performance. Excellent written and oral communication skills, strong interpersonal skills and the ability to work effectively within financial operations and collaboratively across a diverse campus community. Knowledge of the methods of process improvement and streamlining operations through redesign business practices and performance measurement. Ability to empathize and effectively collaborate with various constituent groups, while keeping in mind customer-centric solutions and the university’s goal of enhancing student success. Knowledge of cost recovery principles and their applications among departments in the University and with outside entities; General Accepted Accounting Principles (GAAP) including all applicable Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) pronouncements; and Single Audit Report preparation actions. Knowledge of federal and state regulations related to cost accounting, sales and use tax, bond issuance and other financial requirements. Must possess and exhibit the highest standards of personal and professional excellence and integrity. Preferred Skills and Knowledge Master’s degree and a Certified Public Accountant (CPA) strongly preferred. Experience working in higher education. Experience with funding models, working with auxiliaries and not for profit entities and the California State University system highly desirable. Working knowledge of Oracle and PeopleSoft software systems is preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Associate Vice President, Financial Services will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Dec 22 2024 Pacific Standard Time Closing Date/Time:
Aug 23, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $170,000 per year to $185,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrator III About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Associate Vice President (AVP) of Financial Services reports to the Vice President, Administration and Finance/Chief Financial Officer (CFO). This position provides effective management and oversight of financial services which includes the following functions: accounting, student financials, procurement, accounts payable, and the University Bay card program. The AVP provides leadership to a diverse financial support staff focused on delivering user-friendly services in an environment that is highly regulated and compliant driven and requires collaboration and transparency. Incumbent is responsible for advising and making recommendations to the Vice President/CFO relative to overall University objectives, policies, and plans whenever financial services is involved. As part of the Administration and Finance leadership team, the AVP collaborates with his/her peers to create innovative solutions to intra-and inter-division issues while focusing on the university’s strategic commitments and major goal of enhancing student success. The position is required to have direct contact with and respond to requests from the President, vice presidents, deans, department heads, other senior campus officials, the Chancellor’s Office and the State of California Controller’s Office. Responsibilities Provide overall leadership and management to the Financial Services team. This includes supervising and providing guidance to direct reports and their staff; creating professional development plans for staff; fostering a culture based on A&F’s core values of integrity, collaboration, respect, empathy, and stewardship; ensuring processes and procedures are in compliance with University, CSU, CA and federal regulations; ensuring accounting functions, general ledger transactions, and reporting functions are performed accurately and on a timely basis; and, promoting continuous process quality management improvements when assessing administrative functions. Financial service activities include serving not only the University, but also auxiliary organizations such as ASI, CSUEB Foundation and Cal State East Bay Educational Foundation and other contracted groups such as the CSUEB Alumni Association and California Compact. The major units under the leadership and management of the AVP include but is not limited to: General Accounting: Includes preparation of annual financial statements and audits, general ledger maintenance, trust fund accounting, donor funds accounting, ASI funds accounting, financial reconciliations, accounts payable, accounts receivables, internal and external financial reporting, expenditure transfers and cash management. Student Financial Services and Systems: Includes receiving payments, disbursements of financial aid and refunds, billings, debt collection and advising, fee waivers and installment payment plans, sponsored registration, Perkins and Nursing pre-loans and exits. Procurement and Support Services: Includes contracts, purchase orders and procurement cards. University Clubs and Bay Card: Includes administration of student club accounts and the University Bay Card program. Develop, update, maintain and implement a strategic plan for the Financial Services team that aligns with the division’s strategic goals and initiatives. Focus is on customer centric process improvements, streamlining business operations for efficiencies and effectiveness, collaboration and transparency. Actively represent Financial Services and Administration and Finance, when requested, on designated university and/or auxiliary committees (e.g. audit chair for Cal State East Bay Foundation) and CSU committees. This includes but is not limited to participation in the Financial Officers Association. Other duties as assigned. Minimum Qualifications Education: Bachelor’s degree in Business Administration, Accounting, Finance, Management or other closely related field; or an equivalent combination of education and experience. Experience: 8-10 years of progressively responsible finance and administration experience of which at least 7 years must have involved direct responsibility for managing a variety of financial and administrative functions that includes supervising professional staff as a mid-to-senior level manager in a medium to large institution/organization. Knowledge, Skills and Abilities: Thorough knowledge of budgeting and resource allocation principles and theories and application in a higher education environment. Knowledge of accounting and budget technology systems including payroll, accounts payable, general ledger and other financial related systems. Ability to function in a complex, high-demand environment, managing multiple priorities simultaneously while setting and achieving goals. Creativity and solution-oriented thinking, comfort adapting to rapidly changing territory and addressing ambiguity. Proven ability to execute change and communicate it clearly. Strong leadership and supervisory skills with experience and ability to lead, manage and mentor a team of professionals and staff. Proven record of hiring, directing and supervising staff in the formulation of goals and objectives, organizing work and workflow, delegating authority, training and evaluating performance. Excellent written and oral communication skills, strong interpersonal skills and the ability to work effectively within financial operations and collaboratively across a diverse campus community. Knowledge of the methods of process improvement and streamlining operations through redesign business practices and performance measurement. Ability to empathize and effectively collaborate with various constituent groups, while keeping in mind customer-centric solutions and the university’s goal of enhancing student success. Knowledge of cost recovery principles and their applications among departments in the University and with outside entities; General Accepted Accounting Principles (GAAP) including all applicable Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) pronouncements; and Single Audit Report preparation actions. Knowledge of federal and state regulations related to cost accounting, sales and use tax, bond issuance and other financial requirements. Must possess and exhibit the highest standards of personal and professional excellence and integrity. Preferred Skills and Knowledge Master’s degree and a Certified Public Accountant (CPA) strongly preferred. Experience working in higher education. Experience with funding models, working with auxiliaries and not for profit entities and the California State University system highly desirable. Working knowledge of Oracle and PeopleSoft software systems is preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Associate Vice President, Financial Services will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Dec 22 2024 Pacific Standard Time Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Staff, Full Time, Non-Exempt, Benefited position. Salary: $4,550.00-$5,450.00 Location: CSUSB Campus Work Schedule 40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00AM to 5:00PM though some nights, weekend work may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the UEC-Human Resources/Payroll Manager, the Payroll Lead will work independently to: Responsible to analyze and interpret payroll, CalPERS, labor, and tax law and enforce and implement them through policy and creates procedures to follow. Responsible for communicating with Payroll company (Paylocity) to ensure the accuracy of system configuration to meet the California and Federal Labor Laws. Maintain the taxation on earning, deduction, and accrual codes for payroll data processing Collaborate with HR on data transfer for payroll processing. Responsible to audit, reconcile payroll data prior to payroll transmit and complete payroll processing. Responsible for payroll liability fund transfer for 3 auxiliaries under 2 different banking systems. Complete post payroll audits and prepare financial reporting for accounting and audit purposes. Develop and distribute quarterly vacation accrual report for project directors and sponsored programs. Responsible for providing complex accounting data from payroll system to General Ledger. Ensure accuracy of all employee and employer deductions. Responsible to set the percentage of fringe benefits for UEC with the approval of Executive Director. Support Project Directors in preparing new year budget on labor cost. Responsible for lead UEC Payroll staff in processing disbursements of fringe benefits: payroll taxes, workers comp, unemployment insurance premiums, CalPERS retirement deductions, parking, 457 deductions, child support and wage garnishment orders. Responsible for tax filing accuracy, quarterly filing of 941 and yearly filing of W2s for each auxiliary. Analyze any tax adjustments and authorize corrections when needed. Liaison to CalPERS and support Actuarial and audit requirements for each auxiliary. Responsible to stay in compliance with the State of California Controller office to report unclaimed property (outstanding payroll checks) for each auxiliary. Collaborate Faculty affairs and college analysts to ensure People Soft Faculty Additional Pay requests are submitted for approval. Collaborate with shared service teams, including Human Resources, Finance, SMSU, ASI, and other business partners. Responsible to configure and maintain Time Clock system for staff employees to meet CalPERS, Tax and Labor Law requirements. Responsible to train and lead the UEC Payroll team. May require minimal travel. Minimum Qualifications Education & Experience: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS five to six years of related experience. Other: Strong analytical skills to interpret and apply rules and regulations. Knowledge in budget and accounting procedures. Computer programming skills to configure and maintain payroll system. Knowledge and ability to use broad of technology such Microsoft office, Adobe Sign, other applications to lead the UEC payroll department. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to exercise initiative, flexibility, good judgement and discretion and work well independently and as part of a team. Ability to communicate and maintain professional and cooperative working relationships with administrators, faculty, project directors, staff, students and other stakeholders and partners outside CSUSB. Organizational and time-management skills with the ability to work under pressure and manage multiple projects in a complex, cross-functional environment under competing deadlines and maintain flexibility in response to constantly shifting priorities. Ability to train and guide others to perform their job duties and solve technical problems. Preferred Qualifications Ability to demonstrate knowledge and understanding to work in university environment. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Jul 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Staff, Full Time, Non-Exempt, Benefited position. Salary: $4,550.00-$5,450.00 Location: CSUSB Campus Work Schedule 40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00AM to 5:00PM though some nights, weekend work may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the UEC-Human Resources/Payroll Manager, the Payroll Lead will work independently to: Responsible to analyze and interpret payroll, CalPERS, labor, and tax law and enforce and implement them through policy and creates procedures to follow. Responsible for communicating with Payroll company (Paylocity) to ensure the accuracy of system configuration to meet the California and Federal Labor Laws. Maintain the taxation on earning, deduction, and accrual codes for payroll data processing Collaborate with HR on data transfer for payroll processing. Responsible to audit, reconcile payroll data prior to payroll transmit and complete payroll processing. Responsible for payroll liability fund transfer for 3 auxiliaries under 2 different banking systems. Complete post payroll audits and prepare financial reporting for accounting and audit purposes. Develop and distribute quarterly vacation accrual report for project directors and sponsored programs. Responsible for providing complex accounting data from payroll system to General Ledger. Ensure accuracy of all employee and employer deductions. Responsible to set the percentage of fringe benefits for UEC with the approval of Executive Director. Support Project Directors in preparing new year budget on labor cost. Responsible for lead UEC Payroll staff in processing disbursements of fringe benefits: payroll taxes, workers comp, unemployment insurance premiums, CalPERS retirement deductions, parking, 457 deductions, child support and wage garnishment orders. Responsible for tax filing accuracy, quarterly filing of 941 and yearly filing of W2s for each auxiliary. Analyze any tax adjustments and authorize corrections when needed. Liaison to CalPERS and support Actuarial and audit requirements for each auxiliary. Responsible to stay in compliance with the State of California Controller office to report unclaimed property (outstanding payroll checks) for each auxiliary. Collaborate Faculty affairs and college analysts to ensure People Soft Faculty Additional Pay requests are submitted for approval. Collaborate with shared service teams, including Human Resources, Finance, SMSU, ASI, and other business partners. Responsible to configure and maintain Time Clock system for staff employees to meet CalPERS, Tax and Labor Law requirements. Responsible to train and lead the UEC Payroll team. May require minimal travel. Minimum Qualifications Education & Experience: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS five to six years of related experience. Other: Strong analytical skills to interpret and apply rules and regulations. Knowledge in budget and accounting procedures. Computer programming skills to configure and maintain payroll system. Knowledge and ability to use broad of technology such Microsoft office, Adobe Sign, other applications to lead the UEC payroll department. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to exercise initiative, flexibility, good judgement and discretion and work well independently and as part of a team. Ability to communicate and maintain professional and cooperative working relationships with administrators, faculty, project directors, staff, students and other stakeholders and partners outside CSUSB. Organizational and time-management skills with the ability to work under pressure and manage multiple projects in a complex, cross-functional environment under competing deadlines and maintain flexibility in response to constantly shifting priorities. Ability to train and guide others to perform their job duties and solve technical problems. Preferred Qualifications Ability to demonstrate knowledge and understanding to work in university environment. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Jul 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Human Resources Administrative Analyst/Specialist - Non-Exempt RESPONSIBILITIES & DUTIES: Researches and resolves complicated issues and inquiries involving pay and benefits; providing a high level of customer service and problem resolution. Communicates effectively with employees, the Chancellor’s Office (C.O.), the State Controller’s Office (SCO), and CalPERS. Analyzes collective bargaining agreements in relationship to pay and benefits, completes reports, and coordinates responses to the C.O./SCO staff to resolve complex pay and benefit related issues. Supports the daily Human Resources Information Systems (HRIS) payroll and benefit processing functions. Effectively delivers benefit information to the campus community. This includes, but is not limited to, health benefits, retirement plans, tax deferred investment options, flexible spending programs, a variety of voluntary insurance and benefits options, and disability and leave of absence programs. Independently processes and audits payroll and employment related transactions for faculty, staff, and students. Analyzes employee benefit eligibility, sends communication to employees, processes enrollments and cancellations, and resolves errors with CalPERS, the SCO, and other benefit carriers as necessary. Coordinates training classes and workshops related to payroll and benefits. Reviews and audits all work against University and CSU systemwide standards. Ensures all forms submitted by employees are accurate prior to processing. Makes Affordable Care Act entries into the SCO system for accurate reporting. Consistently applies complex policies and procedures according to CSU guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Assists other department staff in meeting deadlines when necessary. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree or equivalent training and administrative work experience including two years of administrative work experience in payroll and benefits. Experience in higher education preferred. Knowledge of public sector and CSU/PIMS/PeopleSoft specific experience a plus. Ability to clearly demonstrate possession of the general knowledge, and skills to perform the duties of the position. Ability to identify and analyze user or system problems. Must also possess a broad-based knowledge in payroll and benefits regulations, practices, and principles; with the ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Must be able to understand, analyze, interpret, and apply a wide variety of policies and procedures. Must demonstrate sound judgment and a high level of motivation; be able to organize and plan work and projects to handle multiple priorities; meet deadlines and complete assignments with high attention to detail; and possess the ability to multi-task in a fast-paced environment. Must be able to demonstrate a high level of customer service and responsiveness, exercising some ingenuity to meet needs while adhering to all legal constraints resulting in effective resolution. Excellent oral and written communication skills. Excellent teamwork skills and the ability to maintain effective, inclusive, and cooperative relationships in the course of duties. Strong technical skills including use of Microsoft Office products. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Hiring Range: $3,694 - $3,900 per month Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Human Resources Administrative Analyst/Specialist - Non-Exempt RESPONSIBILITIES & DUTIES: Researches and resolves complicated issues and inquiries involving pay and benefits; providing a high level of customer service and problem resolution. Communicates effectively with employees, the Chancellor’s Office (C.O.), the State Controller’s Office (SCO), and CalPERS. Analyzes collective bargaining agreements in relationship to pay and benefits, completes reports, and coordinates responses to the C.O./SCO staff to resolve complex pay and benefit related issues. Supports the daily Human Resources Information Systems (HRIS) payroll and benefit processing functions. Effectively delivers benefit information to the campus community. This includes, but is not limited to, health benefits, retirement plans, tax deferred investment options, flexible spending programs, a variety of voluntary insurance and benefits options, and disability and leave of absence programs. Independently processes and audits payroll and employment related transactions for faculty, staff, and students. Analyzes employee benefit eligibility, sends communication to employees, processes enrollments and cancellations, and resolves errors with CalPERS, the SCO, and other benefit carriers as necessary. Coordinates training classes and workshops related to payroll and benefits. Reviews and audits all work against University and CSU systemwide standards. Ensures all forms submitted by employees are accurate prior to processing. Makes Affordable Care Act entries into the SCO system for accurate reporting. Consistently applies complex policies and procedures according to CSU guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Assists other department staff in meeting deadlines when necessary. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree or equivalent training and administrative work experience including two years of administrative work experience in payroll and benefits. Experience in higher education preferred. Knowledge of public sector and CSU/PIMS/PeopleSoft specific experience a plus. Ability to clearly demonstrate possession of the general knowledge, and skills to perform the duties of the position. Ability to identify and analyze user or system problems. Must also possess a broad-based knowledge in payroll and benefits regulations, practices, and principles; with the ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Must be able to understand, analyze, interpret, and apply a wide variety of policies and procedures. Must demonstrate sound judgment and a high level of motivation; be able to organize and plan work and projects to handle multiple priorities; meet deadlines and complete assignments with high attention to detail; and possess the ability to multi-task in a fast-paced environment. Must be able to demonstrate a high level of customer service and responsiveness, exercising some ingenuity to meet needs while adhering to all legal constraints resulting in effective resolution. Excellent oral and written communication skills. Excellent teamwork skills and the ability to maintain effective, inclusive, and cooperative relationships in the course of duties. Strong technical skills including use of Microsoft Office products. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Hiring Range: $3,694 - $3,900 per month Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time: