CITY OF LAGUNA BEACH, CA
Laguna Beach, CA, United States
Description The City of Laguna Beach is excited to announce that we are accepting applications for the position of Accounting Technician in the Finance Division of the Finance and Technology Services Department. There are currently (2) two vacancies, one in the area of accounts payable and one in the area of payroll. The eligibility list may be used to fill other vacancies within the department in the near future. What you'll do: We are looking for a detail-oriented, team player Accounting Technician that will assume significant responsibility for technical accounting activities of the City, such as payroll, accounts payable, revenues, and accounts receivable. They will also be responsible for the preparation of financial reports, participation in audits, and assists in the development of accounting procedures. This position reports to the Finance Manager, and may assist in the supervision of clerical personnel. You'll be awesome at: Professional Integrity and Ethics Professional and Technical Expertise Customer Focus Self-Management The Ability to Plan and Prioritize Administrative Skills and Attention to Detail Responsibility and Dependability Strong Organizational Skills This position works on-site and is a 9/80 work schedule. The work hours are 7:30 a.m. to 5:30 p.m., Monday through Thursday, and 7:30 a.m. to 4:30 p.m. on alternating Fridays. City Hall is closed on alternating Fridays. The Division: The Finance Division performs all finance, accounting, business licensing, and cashiering functions for the City. The division currently has ten (10) positions: Finance Manager, Senior Administrative Analyst, Senior Accountant, three (3) Accounting Technicians, Senior Office Specialists, and Payroll Supervisor. The division prepares and monitors the City's annual budget, administers transient occupancy tax and business improvement district collections. Primary responsibilities include daily processing of accounts payable, accounts receivable, capital assets, and payroll. This division is also responsible for City Hall cashiering, incoming and outgoing mail, and issuing 13,000 parking permits biannually. Annually, the division issues more than 9,600 payroll and 6,900 vendor checks. The division also provides the accounting for approximately $137 million in revenues and $136 million in expenditures and coordinates inventory of the City's general capital assets. The division is responsible for closing the City's financial records at year-end and the computation, review, and placement of assessments for sewer, solid waste management, and weed abatement on the County of Orange Tax Roll. An annual audit by an independent certified public accountant is administered and financed through this division's contractual service account. Examples of Duties The normal duties for this position can be found in the job description for Accounting Technician . These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. When assigned to Accounts Payable, performs accounts payable processing; audits accounts payable transactions for correct accounting and account coding; monitors various revenue and expenditure accounts for accuracy and budget compliance, prepares journal entries and reconciliations. When assigned to Payroll , coordinates the daily operations of the City's payroll system; reviews and audits additions deletions, and changes in payroll information for completeness and accuracy; review payroll records to ensure compliance with City policies, procedures, and regulations; reconciles California Public Employees' Retirement System (CalPERS) report to payroll, and verifies changes to earnings reported to CalPERS; documents payroll changes in pay roll ledgers and payroll master files. Minimum Qualifications Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows: Education : Education and/or experience equivalent to graduation from high school and completion of college-level coursework in basic accounting, bookkeeping, or finance. An Associate's Degree from an accredited college or university with coursework in accounting is highly desirable. Experience : Three years of full-time progressively responsible accounting experience in an accounting environment, preferably in a municipal setting; or two years of full-time experience with the City as an Office Specialist. License/Certificate Requirements : Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver's license and an acceptable driving record are required. This position is non-exempt. Supplemental Information Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, retirement plans, and paid time off. The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs. Application Process: All interested applicants must submit a completed online city application. Applications will be accepted on a continuous basis with a first review on June 9 , 2 023. Applications will be screened carefully and selected applicants will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions. The selection process may be modified based on the needs of the City. Pre-employment Process: Selected candidates must successfully pass a fingerprint check with the State Department of Justice, and a pre-placement physical including a drug test. Education and employment verification and reference check(s) will also be conducted. Closing Date/Time:
Aug 29, 2023
Full Time
Description The City of Laguna Beach is excited to announce that we are accepting applications for the position of Accounting Technician in the Finance Division of the Finance and Technology Services Department. There are currently (2) two vacancies, one in the area of accounts payable and one in the area of payroll. The eligibility list may be used to fill other vacancies within the department in the near future. What you'll do: We are looking for a detail-oriented, team player Accounting Technician that will assume significant responsibility for technical accounting activities of the City, such as payroll, accounts payable, revenues, and accounts receivable. They will also be responsible for the preparation of financial reports, participation in audits, and assists in the development of accounting procedures. This position reports to the Finance Manager, and may assist in the supervision of clerical personnel. You'll be awesome at: Professional Integrity and Ethics Professional and Technical Expertise Customer Focus Self-Management The Ability to Plan and Prioritize Administrative Skills and Attention to Detail Responsibility and Dependability Strong Organizational Skills This position works on-site and is a 9/80 work schedule. The work hours are 7:30 a.m. to 5:30 p.m., Monday through Thursday, and 7:30 a.m. to 4:30 p.m. on alternating Fridays. City Hall is closed on alternating Fridays. The Division: The Finance Division performs all finance, accounting, business licensing, and cashiering functions for the City. The division currently has ten (10) positions: Finance Manager, Senior Administrative Analyst, Senior Accountant, three (3) Accounting Technicians, Senior Office Specialists, and Payroll Supervisor. The division prepares and monitors the City's annual budget, administers transient occupancy tax and business improvement district collections. Primary responsibilities include daily processing of accounts payable, accounts receivable, capital assets, and payroll. This division is also responsible for City Hall cashiering, incoming and outgoing mail, and issuing 13,000 parking permits biannually. Annually, the division issues more than 9,600 payroll and 6,900 vendor checks. The division also provides the accounting for approximately $137 million in revenues and $136 million in expenditures and coordinates inventory of the City's general capital assets. The division is responsible for closing the City's financial records at year-end and the computation, review, and placement of assessments for sewer, solid waste management, and weed abatement on the County of Orange Tax Roll. An annual audit by an independent certified public accountant is administered and financed through this division's contractual service account. Examples of Duties The normal duties for this position can be found in the job description for Accounting Technician . These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. When assigned to Accounts Payable, performs accounts payable processing; audits accounts payable transactions for correct accounting and account coding; monitors various revenue and expenditure accounts for accuracy and budget compliance, prepares journal entries and reconciliations. When assigned to Payroll , coordinates the daily operations of the City's payroll system; reviews and audits additions deletions, and changes in payroll information for completeness and accuracy; review payroll records to ensure compliance with City policies, procedures, and regulations; reconciles California Public Employees' Retirement System (CalPERS) report to payroll, and verifies changes to earnings reported to CalPERS; documents payroll changes in pay roll ledgers and payroll master files. Minimum Qualifications Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows: Education : Education and/or experience equivalent to graduation from high school and completion of college-level coursework in basic accounting, bookkeeping, or finance. An Associate's Degree from an accredited college or university with coursework in accounting is highly desirable. Experience : Three years of full-time progressively responsible accounting experience in an accounting environment, preferably in a municipal setting; or two years of full-time experience with the City as an Office Specialist. License/Certificate Requirements : Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver's license and an acceptable driving record are required. This position is non-exempt. Supplemental Information Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, retirement plans, and paid time off. The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs. Application Process: All interested applicants must submit a completed online city application. Applications will be accepted on a continuous basis with a first review on June 9 , 2 023. Applications will be screened carefully and selected applicants will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions. The selection process may be modified based on the needs of the City. Pre-employment Process: Selected candidates must successfully pass a fingerprint check with the State Department of Justice, and a pre-placement physical including a drug test. Education and employment verification and reference check(s) will also be conducted. Closing Date/Time:
Introduction This position is represented by the SEIU bargaining unit and will receive salary increases based on the following schedule: Effective July 2024 - 4% Cost of Living Adjustment increase Effective July 2025 - 3% Cost of Living Adjustment increase This recruitment is being conducted to fill a current vacancy in the San Joaquin County Sheriff's Office and to establish an eligible list which may be used to fill future vacancies throughout the County. This recruitment will only be used to fill vacancies within the Sheriff's Office. Office Technician Coordinator is the highly specialized-level class in the Office Assistant series. Incumbents are expected to apply substantial initiative and independent judgment to perform a varied range of quasi-administrative/analytical duties utilizing specialized procedures within established policies. This position will be located in the Sheriff's Professional Standards Division in French Camp. Employees will work a Monday through Friday, 8am to 5pm, schedule. Pre-Employment Drug Screening and Background : Potential new hires for this vacancy in the Sheriff's Office are required to successfully pass a pre-employment drug screen and a law enforcement background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. The following incentives and bonuses may be available for eligible new hires . Incentives and bonuses are subject to approval by Human Resources: Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides quasi-administrative/analytical support to managers, supervisors, professionals and other staff; gathers, analyzes and maintains specialized and complex information related to a wide range of departmental operations; researches, compiles, maintains and processes statistical, financial and/or other numerical data to support highly specialized office functions; coordinates and/or performs departmental personnel, payroll, purchasing, inventory, systems maintenance and/or other functions; may perform highly-advanced clerical accounting duties. Interprets and explains highly specialized and complex information regarding established rules, regulations, policies, procedures and technical office operations, to managers, patients, clients, outside agencies and others; researches difficult and complex issues; applies external laws, regulations, ordinances and policies as they relate to assigned responsibilities; may produce and/or issue complex documents and complete complex forms for the purpose of documenting specialized program-related information; provides customer service in a calm, helpful and effective manner. Manages a wide range of clerical office operations with substantial independent responsibility for multiple programs/functions within an office; may represent management in sensitive and confidential situations; develops and recommends procedures applicable to areas of assignment; develops and implements systems for improving the efficiency and effectiveness of assigned operations; monitors deadlines and calendars as assigned; arranges and coordinates complex meetings, seminars or classes; arranges for travel and transportation; may coordinate clerical/technical aspects of budget administration; may coordinate and maintain various computerized systems and processes. Prepares a variety of difficult and complex reports, letters, resolutions and other documents requiring highly advanced knowledge of specialized subject matter; maintains and monitors complex work logs and tracking systems; reviews and analyzes complex legal, custody, health care and other administrative records to identify needed information; develops and maintains complex spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget purposes. Obtains in-depth and/or difficult information from managers, staff, patients, clients, and others; identifies and seeks to meet customer needs, maintaining tact and diplomacy and using good judgment regarding sensitive/confidential matters. As an incidental duty, may serve as a lead worker over a large group or supervise a small group of clerical and/or technical employees; provides training as assigned; develops, organizes and distributes training materials as appropriate. MINIMUM QUALIFICATIONS ( Special Note: For positions reclassified to this class as part of Classification Studies #01-18 and #02-08, the incumbents occupying those positions on the effective date that the study is implemented by the Board of Supervisors shall be deemed to meet the minimum qualifications for the class.) Either I Experience: One year of work at a level equal to or higher than Office Assistant Specialist in San Joaquin County service. Or II Experience: Two years of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service. Or III Experience: Four years of general clerical, secretarial and/or office technical work, including at least two years performing duties at or above a full-journey level. Substitutions: a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience. And Certificates: If required by the nature of the assignment, 1) possession of acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) possession of an acceptable proficiency certificate in one or more computer software programs. Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE Advanced office practices and procedures, including office management; principles and practices of prioritizing, planning and organizing work; advanced clerical practices related to personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting, and systems development/maintenance; advanced clerical methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; advanced clerical accounting methods and practices; general secretarial methods and practices; fundamental analytical principles and processes; principles of training and supervision. ABILITY Perform quasi-administrative/analytical work related to various specialized office activities; research, interpret, and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to areas such as personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting and systems development/maintenance; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others as appropriate, including confidential and/or otherwise sensitive information; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others, even in difficult situations; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 9/22/2023 11:59:00 PM
Sep 12, 2023
Full Time
Introduction This position is represented by the SEIU bargaining unit and will receive salary increases based on the following schedule: Effective July 2024 - 4% Cost of Living Adjustment increase Effective July 2025 - 3% Cost of Living Adjustment increase This recruitment is being conducted to fill a current vacancy in the San Joaquin County Sheriff's Office and to establish an eligible list which may be used to fill future vacancies throughout the County. This recruitment will only be used to fill vacancies within the Sheriff's Office. Office Technician Coordinator is the highly specialized-level class in the Office Assistant series. Incumbents are expected to apply substantial initiative and independent judgment to perform a varied range of quasi-administrative/analytical duties utilizing specialized procedures within established policies. This position will be located in the Sheriff's Professional Standards Division in French Camp. Employees will work a Monday through Friday, 8am to 5pm, schedule. Pre-Employment Drug Screening and Background : Potential new hires for this vacancy in the Sheriff's Office are required to successfully pass a pre-employment drug screen and a law enforcement background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. The following incentives and bonuses may be available for eligible new hires . Incentives and bonuses are subject to approval by Human Resources: Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides quasi-administrative/analytical support to managers, supervisors, professionals and other staff; gathers, analyzes and maintains specialized and complex information related to a wide range of departmental operations; researches, compiles, maintains and processes statistical, financial and/or other numerical data to support highly specialized office functions; coordinates and/or performs departmental personnel, payroll, purchasing, inventory, systems maintenance and/or other functions; may perform highly-advanced clerical accounting duties. Interprets and explains highly specialized and complex information regarding established rules, regulations, policies, procedures and technical office operations, to managers, patients, clients, outside agencies and others; researches difficult and complex issues; applies external laws, regulations, ordinances and policies as they relate to assigned responsibilities; may produce and/or issue complex documents and complete complex forms for the purpose of documenting specialized program-related information; provides customer service in a calm, helpful and effective manner. Manages a wide range of clerical office operations with substantial independent responsibility for multiple programs/functions within an office; may represent management in sensitive and confidential situations; develops and recommends procedures applicable to areas of assignment; develops and implements systems for improving the efficiency and effectiveness of assigned operations; monitors deadlines and calendars as assigned; arranges and coordinates complex meetings, seminars or classes; arranges for travel and transportation; may coordinate clerical/technical aspects of budget administration; may coordinate and maintain various computerized systems and processes. Prepares a variety of difficult and complex reports, letters, resolutions and other documents requiring highly advanced knowledge of specialized subject matter; maintains and monitors complex work logs and tracking systems; reviews and analyzes complex legal, custody, health care and other administrative records to identify needed information; develops and maintains complex spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget purposes. Obtains in-depth and/or difficult information from managers, staff, patients, clients, and others; identifies and seeks to meet customer needs, maintaining tact and diplomacy and using good judgment regarding sensitive/confidential matters. As an incidental duty, may serve as a lead worker over a large group or supervise a small group of clerical and/or technical employees; provides training as assigned; develops, organizes and distributes training materials as appropriate. MINIMUM QUALIFICATIONS ( Special Note: For positions reclassified to this class as part of Classification Studies #01-18 and #02-08, the incumbents occupying those positions on the effective date that the study is implemented by the Board of Supervisors shall be deemed to meet the minimum qualifications for the class.) Either I Experience: One year of work at a level equal to or higher than Office Assistant Specialist in San Joaquin County service. Or II Experience: Two years of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service. Or III Experience: Four years of general clerical, secretarial and/or office technical work, including at least two years performing duties at or above a full-journey level. Substitutions: a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience. And Certificates: If required by the nature of the assignment, 1) possession of acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) possession of an acceptable proficiency certificate in one or more computer software programs. Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE Advanced office practices and procedures, including office management; principles and practices of prioritizing, planning and organizing work; advanced clerical practices related to personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting, and systems development/maintenance; advanced clerical methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; advanced clerical accounting methods and practices; general secretarial methods and practices; fundamental analytical principles and processes; principles of training and supervision. ABILITY Perform quasi-administrative/analytical work related to various specialized office activities; research, interpret, and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to areas such as personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting and systems development/maintenance; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others as appropriate, including confidential and/or otherwise sensitive information; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others, even in difficult situations; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 9/22/2023 11:59:00 PM
Stanislaus County, CA
Modesto, California, United States
About the Opportunity THE IDEAL CANDIDATE The Stanislaus County Department of Aging & Veterans Services is looking for a motivated team lead to supervise the day to day operations of the Older American’s Act Elderly Nutrition Program. The mission of the Stanislaus County Department of Aging and Veterans Services is to: “Help Seniors and Veterans obtain the services and benefits they need to live secure, healthy, independent lives.” To learn more about the Department of Aging & Veterans Services, click here . THE POSITION As the designated Area Agency on Aging for Stanislaus County, the department manages the elderly nutrition (senior congregate and home delivered meals) programs and multiple other programs for older adults. The Staff Services Technician position works under general supervision of the Aging Services Manager with oversight of day to day activities, the daily supervision of senior meals program staff, and performing the more routine analytical and technical administrative service work. This position will also assist with the promotion & outreach efforts of the agency; assessing eligibility; making appropriate referrals for senior program participants; and assisting the program manager with required reporting and other related work as assigned. This position acts as a lead-worker disseminating work assignments, training staff, and handling more difficult related tasks and will perform other work as required. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services Bargaining Unit for labor relations purposes. Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding). The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks High level administrative database management & record keeping; Coordinate, track and organize information and data required for monthly invoicing; quarterly and annual California Department of Aging (CDA) reporting; Create and update congregate service rosters and reports; Assess eligibility and track referral outcome, assessment and re-assessment requirements for program participants; Communicate changes for weekly Home Delivered meal service delivery; Maintain proficiency in the use of database software and hardware utilized; Assist with training and the supervision of Senior Meals program staff; Oversee day to day operations - ordering supplies, coordinating delivery and assigning staff; and Back-up senior meals staff positions if/when necessary. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE Modern office practices/ record-keeping; Statistical record keeping and reporting concepts, methods and techniques; Data processing relating to budget control or payroll; Spelling, grammar, and elements of proper writing procedures; and Principles and techniques of employee supervision. SKILLS/ABILITIES Supervise staff conducting technical assistance; Work independently, under general supervision; Interpret and prepare statistical reports; Communicate effectively; Speak and write in a clear, concise manner; Effectively manage time and prioritize work tasks around strict timelines and deadlines; Develop and maintain record-keeping systems and electronic databases; and Prepare recommendations for Departmental and County review. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE PATTERN I Completion of thirty (30) college semester units in Public or Business Administration or related area. PATTERN II Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities. Proof of education is required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification. DESIRABLE QUALIFICATIONS One (1) year working with older adults and/or Veterans; OR One (1) year experience/knowledge in basic food safety or food service operations. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: September 25, 2023 Oral Examination: Week of October 2, 2023 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 9/25/2023 5:00 PM Pacific
Sep 20, 2023
Full Time
About the Opportunity THE IDEAL CANDIDATE The Stanislaus County Department of Aging & Veterans Services is looking for a motivated team lead to supervise the day to day operations of the Older American’s Act Elderly Nutrition Program. The mission of the Stanislaus County Department of Aging and Veterans Services is to: “Help Seniors and Veterans obtain the services and benefits they need to live secure, healthy, independent lives.” To learn more about the Department of Aging & Veterans Services, click here . THE POSITION As the designated Area Agency on Aging for Stanislaus County, the department manages the elderly nutrition (senior congregate and home delivered meals) programs and multiple other programs for older adults. The Staff Services Technician position works under general supervision of the Aging Services Manager with oversight of day to day activities, the daily supervision of senior meals program staff, and performing the more routine analytical and technical administrative service work. This position will also assist with the promotion & outreach efforts of the agency; assessing eligibility; making appropriate referrals for senior program participants; and assisting the program manager with required reporting and other related work as assigned. This position acts as a lead-worker disseminating work assignments, training staff, and handling more difficult related tasks and will perform other work as required. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services Bargaining Unit for labor relations purposes. Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding). The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks High level administrative database management & record keeping; Coordinate, track and organize information and data required for monthly invoicing; quarterly and annual California Department of Aging (CDA) reporting; Create and update congregate service rosters and reports; Assess eligibility and track referral outcome, assessment and re-assessment requirements for program participants; Communicate changes for weekly Home Delivered meal service delivery; Maintain proficiency in the use of database software and hardware utilized; Assist with training and the supervision of Senior Meals program staff; Oversee day to day operations - ordering supplies, coordinating delivery and assigning staff; and Back-up senior meals staff positions if/when necessary. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE Modern office practices/ record-keeping; Statistical record keeping and reporting concepts, methods and techniques; Data processing relating to budget control or payroll; Spelling, grammar, and elements of proper writing procedures; and Principles and techniques of employee supervision. SKILLS/ABILITIES Supervise staff conducting technical assistance; Work independently, under general supervision; Interpret and prepare statistical reports; Communicate effectively; Speak and write in a clear, concise manner; Effectively manage time and prioritize work tasks around strict timelines and deadlines; Develop and maintain record-keeping systems and electronic databases; and Prepare recommendations for Departmental and County review. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE PATTERN I Completion of thirty (30) college semester units in Public or Business Administration or related area. PATTERN II Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities. Proof of education is required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification. DESIRABLE QUALIFICATIONS One (1) year working with older adults and/or Veterans; OR One (1) year experience/knowledge in basic food safety or food service operations. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: September 25, 2023 Oral Examination: Week of October 2, 2023 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 9/25/2023 5:00 PM Pacific
CA DEPARTMENT OF PARKS AND RECREATION
Sacramento, California, United States
Job Description and Duties MANAGEMENT SERVICES TECHNICIAN /CENTRAL VALLEY DISTRICT/ FOUR RIVERS SECTOR/ DOS RIOS RANCH The reporting location for this position is California State Park's newest park at Dos Rios Ranch in Modesto, CA. The position will report to San Luis Reservoir until infrastructure is in place at Dos Rios Ranch. This position will work under the supervision of the Senior Park and Recreation Specialist. This position is responsible for assisting the Dos Rios Ranch administrative function. The primary duties include, but are not limited to, maintaining an accounting program to account for allocated funds, purchasing, compiling and inputting data, submitting statistical reports, reviewing timesheets, answering telephones, and providing visitor information. Duties may also include selling park passes, processing park revenue, and maintaining files. This position is designated a s not telework eligible. Training and Development Assignments may be considered. This position requires a valid Class C driver’s license. You must answer the questions addressing your driver’s license on your application. Ensure you provide your driver’s license number, class, expiration date, and any endorsements and/or restrictions on your application. State housing is not available. For further information regarding this position, please contact Gerlad Heberling at (209) 826-1197 or gerald.heberling@parks.ca.gov. This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting. You will find additional information about the job in the Duty Statement . Working Conditions • Office environment. • Daily and frequent use of personal computers and a variety of office software applications at a workstation. • Sit in a normal seated position for extended periods of time. • Work environment may have moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, unpleasant odors, and/or loud noises. • May involve some exposure to aggressive visitors. Minimum Requirements You will find the Minimum Requirements in the Class Specification. MANAGEMENT SERVICES TECHNICIAN Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-389569 Position #(s): 549-738-5278-002 Working Title: MANAGEMENT SERVICES TECHNICIAN Classification: MANAGEMENT SERVICES TECHNICIAN $3,130.00 - $3,921.00 A $3,534.00 - $4,428.00 B # of Positions: Multiple Work Location: Stanislaus County Job Type: Permanent, Full Time Facility: Central Valley District Work Shift: 8:00am - 4:30pm Work Week: Monday - Friday Department Information The mission of California State Parks is to provide for the health, inspiration, and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions. All duties shall be performed in a safe manner in compliance with Departmental policies and the District’s Injury and Illness Prevention Program (IIPP). Exhibit professional working manners and ability to deal tactfully and effectively in a busy office environment. Display mature judgment, loyalty, poise, tact and discretion. Establish and maintain cooperative working relationships. Good attendance record, reliable, punctual. Demonstrated capacity for assuming increasing administrative responsibility. Excellent organizational and memory skills Ability to use resources and working tools effectively. Perform clerical work in a busy environment or under pressure of time constraints. Business math particularly for completing accurate arithmetical computations. Ability to organize, set priorities and handle changing priorities. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/21/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Gerald Heberling (209) 826-1197 gerald.heberling@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-9990 sharon.comas@parks.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-738-5278-002 and the Job Control # JC-389569 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Eligibility Information To be considered for the job vacancy you MUST satisfy one of the following requirements: List Eligibility - Successfully complete the civil service exam for the Management Services Technician. Click here for more information on how to apply for the exam. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam. Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). In some special circumstances, candidates who meet the Minimum Qualifications for the position, but who do not have one of the types of eligibility listed above, may be hired. However, this is rare, and the preferred method of appointment is through eligibility as described above. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/21/2023
Sep 12, 2023
Full Time
Job Description and Duties MANAGEMENT SERVICES TECHNICIAN /CENTRAL VALLEY DISTRICT/ FOUR RIVERS SECTOR/ DOS RIOS RANCH The reporting location for this position is California State Park's newest park at Dos Rios Ranch in Modesto, CA. The position will report to San Luis Reservoir until infrastructure is in place at Dos Rios Ranch. This position will work under the supervision of the Senior Park and Recreation Specialist. This position is responsible for assisting the Dos Rios Ranch administrative function. The primary duties include, but are not limited to, maintaining an accounting program to account for allocated funds, purchasing, compiling and inputting data, submitting statistical reports, reviewing timesheets, answering telephones, and providing visitor information. Duties may also include selling park passes, processing park revenue, and maintaining files. This position is designated a s not telework eligible. Training and Development Assignments may be considered. This position requires a valid Class C driver’s license. You must answer the questions addressing your driver’s license on your application. Ensure you provide your driver’s license number, class, expiration date, and any endorsements and/or restrictions on your application. State housing is not available. For further information regarding this position, please contact Gerlad Heberling at (209) 826-1197 or gerald.heberling@parks.ca.gov. This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting. You will find additional information about the job in the Duty Statement . Working Conditions • Office environment. • Daily and frequent use of personal computers and a variety of office software applications at a workstation. • Sit in a normal seated position for extended periods of time. • Work environment may have moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, unpleasant odors, and/or loud noises. • May involve some exposure to aggressive visitors. Minimum Requirements You will find the Minimum Requirements in the Class Specification. MANAGEMENT SERVICES TECHNICIAN Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-389569 Position #(s): 549-738-5278-002 Working Title: MANAGEMENT SERVICES TECHNICIAN Classification: MANAGEMENT SERVICES TECHNICIAN $3,130.00 - $3,921.00 A $3,534.00 - $4,428.00 B # of Positions: Multiple Work Location: Stanislaus County Job Type: Permanent, Full Time Facility: Central Valley District Work Shift: 8:00am - 4:30pm Work Week: Monday - Friday Department Information The mission of California State Parks is to provide for the health, inspiration, and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions. All duties shall be performed in a safe manner in compliance with Departmental policies and the District’s Injury and Illness Prevention Program (IIPP). Exhibit professional working manners and ability to deal tactfully and effectively in a busy office environment. Display mature judgment, loyalty, poise, tact and discretion. Establish and maintain cooperative working relationships. Good attendance record, reliable, punctual. Demonstrated capacity for assuming increasing administrative responsibility. Excellent organizational and memory skills Ability to use resources and working tools effectively. Perform clerical work in a busy environment or under pressure of time constraints. Business math particularly for completing accurate arithmetical computations. Ability to organize, set priorities and handle changing priorities. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/21/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street 14th Floor, Human Resources - Reception Desk Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Gerald Heberling (209) 826-1197 gerald.heberling@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-9990 sharon.comas@parks.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-738-5278-002 and the Job Control # JC-389569 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Eligibility Information To be considered for the job vacancy you MUST satisfy one of the following requirements: List Eligibility - Successfully complete the civil service exam for the Management Services Technician. Click here for more information on how to apply for the exam. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam. Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). In some special circumstances, candidates who meet the Minimum Qualifications for the position, but who do not have one of the types of eligibility listed above, may be hired. However, this is rare, and the preferred method of appointment is through eligibility as described above. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/21/2023
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . This recruitment is open until filled. Applications will be screened on a bi-weekly basis. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION Placer County is currently accepting applications for Senior Staff Services Analyst (Senior Safety Analyst) to fill one vacancy in the Department of Public Works . Public Works is currently seeking a Senior Staff Services Analyst (Senior Safety Analyst) to support the Public Works, Facilities Management, and Parks Departments in the administration, planning, development, implementation, and evaluation of continuous improvement safety and occupational health programs designed to proactively protect employees. This position will be responsible for policy development, safety inspections, safety training, and administrative analyses of various systems and procedures, as well as analyzing and designing programs and policies that adhere to Occupational Safety and Health Administration (OSHA) safety regulations. The position is characterized by a high degree of independence in the application of program responsibilities and requires a thorough knowledge of applicable laws, procedures, and regulations affecting safety operations, including thoserelated to OSHA. The eligible list established as a result of this recruitment may be used to fill future vacancies as they arise, subject to position-specific requirements. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Professional benefits For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To perform the more difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions, or programs; to develop and implement policies and procedures with direction from departmental management; may manage programs with Countywide impact. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Staff Services Analyst series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series, which may include direct supervision over professional, technical and clerical staff as assigned. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. This class is distinguished from the Administrative & Fiscal Officer series in that the latter hasresponsibility for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting operations and budget preparation/monitoring activities for assigned department/division. SUPERVISION RECEIVED AND EXERCISED Receives general direction from management staff of assigned work unit/department. May exercise supervision over professional, technical and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Conduct and review analytical studies and surveys in difficult or complex situations which require a high level of skill, judgment and expertise; formulate procedures, policies and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics. Conduct difficult and complex productivity and efficiency studies, performance audits, management reviews and administrative analyses of organization systems and procedures; prepare recommendations and confer with appropriate staff. Conduct special studies in all areas of department as directed; coordinate studies across program areas. Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports. Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation. Analyze federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department. Plan, prioritize, assign, supervise and review the work of assigned professional, technical and/or clerical staff. Participate in the selection of staff, provide or coordinate staff training; conduct performance evaluations; recommend discipline. Develop implementation plans relative to new program implementation requirements. Develop statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified. Develop administrative policies and procedures consistent with policy direction from departmental management. Perform project management functions; maintain project resource repositories, lead requirements gathering for resolution of emerging issues, monitor project budgets and expenditures. Draft, revise, and organize complex technical documents and communications. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures. Develop and maintain regulations and operating and/or technical procedure manuals. Design and recommend systems, procedures, forms and instructions for internal use. Develop grant applications and grant reports. Administer, monitor and evaluate contracts; participate in negotiating contracts with outside vendors, consultants or organizations; monitor fiscal and legal liabilities of the same. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed. Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate. Represent the department at meetings as required; attend and participate in various boards, commissions, and committee meetings regarding assigned functions. Facilitate meetings with department customers as needed. Train and lead subordinate staff. Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Three years of increasingly responsible work experience conducting detailed analysis requiring the preparation and submission of findings with recommendations, including one year at the Journey level. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field. NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by theHuman ResourcesDepartment. NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of local government and county administration, organization, programs and functions. Principles of management, organization and staffing. Principles and practices of supervision, training and performance evaluation. Principles and practices of fiscal control. Principles and practices of project management, analysis, and coordination Principles and practices of program performance measures, system analysis, and statistical measurements. Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis. Statistical methods and analysis and the use of statistics in reports. Federal and State statutes and local ordinances and rules and regulations relevant to assigned studies or projects. Report preparation. Research techniques, including the use of surveys and questionnaires. Computer systems and software applications and other department specific technical solutions. Modern office practices, methods, and computer equipment/applications related to the area of assignment. Ability to: On a continuous basis, know and understand all aspects of the job; analyze work papers, reports, business process, systems and procedures, and special projects; analyze, interpret, and explain legislative and regulatory information; identify and interpret technical and numerical information; know laws, regulations and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight. Analyze problems; identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Conduct administrative studies in difficult or complex situations, requiring a high level of skill, judgement and expertise. Understand and interpret complex rules and procedures. Negotiate agreement between differing individuals and groups; gain cooperation through discussion and persuasion. Develop and implement policies, guidelines and procedures. Supervise, train and evaluate staff. Analyze administrative and other management problems. Analyze budgets, grants, reports and various proposals. Perform complex mathematical and statistical calculations accurately. Determine effective method of research; and compile data and present in form most likely to enhance understanding. Prepare effective questionnaires and survey instruments. Design forms and procedures. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer and standard office equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: Professional CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Jenny Junkins, Administrative Technician, at jjunkins@placer.ca.gov or (530) 886-4661. Closing Date/Time: 9/22/2023 5:00:00 PM
Aug 29, 2023
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . This recruitment is open until filled. Applications will be screened on a bi-weekly basis. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION Placer County is currently accepting applications for Senior Staff Services Analyst (Senior Safety Analyst) to fill one vacancy in the Department of Public Works . Public Works is currently seeking a Senior Staff Services Analyst (Senior Safety Analyst) to support the Public Works, Facilities Management, and Parks Departments in the administration, planning, development, implementation, and evaluation of continuous improvement safety and occupational health programs designed to proactively protect employees. This position will be responsible for policy development, safety inspections, safety training, and administrative analyses of various systems and procedures, as well as analyzing and designing programs and policies that adhere to Occupational Safety and Health Administration (OSHA) safety regulations. The position is characterized by a high degree of independence in the application of program responsibilities and requires a thorough knowledge of applicable laws, procedures, and regulations affecting safety operations, including thoserelated to OSHA. The eligible list established as a result of this recruitment may be used to fill future vacancies as they arise, subject to position-specific requirements. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Professional benefits For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To perform the more difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions, or programs; to develop and implement policies and procedures with direction from departmental management; may manage programs with Countywide impact. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Staff Services Analyst series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series, which may include direct supervision over professional, technical and clerical staff as assigned. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. This class is distinguished from the Administrative & Fiscal Officer series in that the latter hasresponsibility for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting operations and budget preparation/monitoring activities for assigned department/division. SUPERVISION RECEIVED AND EXERCISED Receives general direction from management staff of assigned work unit/department. May exercise supervision over professional, technical and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Conduct and review analytical studies and surveys in difficult or complex situations which require a high level of skill, judgment and expertise; formulate procedures, policies and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics. Conduct difficult and complex productivity and efficiency studies, performance audits, management reviews and administrative analyses of organization systems and procedures; prepare recommendations and confer with appropriate staff. Conduct special studies in all areas of department as directed; coordinate studies across program areas. Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports. Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation. Analyze federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department. Plan, prioritize, assign, supervise and review the work of assigned professional, technical and/or clerical staff. Participate in the selection of staff, provide or coordinate staff training; conduct performance evaluations; recommend discipline. Develop implementation plans relative to new program implementation requirements. Develop statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified. Develop administrative policies and procedures consistent with policy direction from departmental management. Perform project management functions; maintain project resource repositories, lead requirements gathering for resolution of emerging issues, monitor project budgets and expenditures. Draft, revise, and organize complex technical documents and communications. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures. Develop and maintain regulations and operating and/or technical procedure manuals. Design and recommend systems, procedures, forms and instructions for internal use. Develop grant applications and grant reports. Administer, monitor and evaluate contracts; participate in negotiating contracts with outside vendors, consultants or organizations; monitor fiscal and legal liabilities of the same. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed. Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate. Represent the department at meetings as required; attend and participate in various boards, commissions, and committee meetings regarding assigned functions. Facilitate meetings with department customers as needed. Train and lead subordinate staff. Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Three years of increasingly responsible work experience conducting detailed analysis requiring the preparation and submission of findings with recommendations, including one year at the Journey level. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field. NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by theHuman ResourcesDepartment. NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of local government and county administration, organization, programs and functions. Principles of management, organization and staffing. Principles and practices of supervision, training and performance evaluation. Principles and practices of fiscal control. Principles and practices of project management, analysis, and coordination Principles and practices of program performance measures, system analysis, and statistical measurements. Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis. Statistical methods and analysis and the use of statistics in reports. Federal and State statutes and local ordinances and rules and regulations relevant to assigned studies or projects. Report preparation. Research techniques, including the use of surveys and questionnaires. Computer systems and software applications and other department specific technical solutions. Modern office practices, methods, and computer equipment/applications related to the area of assignment. Ability to: On a continuous basis, know and understand all aspects of the job; analyze work papers, reports, business process, systems and procedures, and special projects; analyze, interpret, and explain legislative and regulatory information; identify and interpret technical and numerical information; know laws, regulations and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight. Analyze problems; identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Conduct administrative studies in difficult or complex situations, requiring a high level of skill, judgement and expertise. Understand and interpret complex rules and procedures. Negotiate agreement between differing individuals and groups; gain cooperation through discussion and persuasion. Develop and implement policies, guidelines and procedures. Supervise, train and evaluate staff. Analyze administrative and other management problems. Analyze budgets, grants, reports and various proposals. Perform complex mathematical and statistical calculations accurately. Determine effective method of research; and compile data and present in form most likely to enhance understanding. Prepare effective questionnaires and survey instruments. Design forms and procedures. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer and standard office equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: Professional CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Jenny Junkins, Administrative Technician, at jjunkins@placer.ca.gov or (530) 886-4661. Closing Date/Time: 9/22/2023 5:00:00 PM
JOB SUMMARY JOB SUMMARY Directly responsible for facilitating the permitting process and showing by example, excellent customer service to the development community and public; utilizes the My Government Online permitting software and assists with training front office staff and customers on the efficient use of the system; maintains permitting/plan review records and files and responsible for quality control and accurate data records; conducts a variety of accounting tasks including the collection of permit and other utility fees associated with development; and performs other related duties as assigned. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS Facilitates and conducts an efficient and predictable permitting process Responsible for the processing and issuance of a variety of permit types, utilizing the My Government Online permitting software, that includes, but is not limited to, document uploads and correct setup of individual permit types. Responsible for the accurate routing and tracking of a variety of permit types, from application to the issuance of a Certificate of Occupancy or close out. This includes up-to-date tracking of Temporary Certificates of Occupancy. Provides permitting guidance, assistance and conflict resolution to applicants, contractors, engineers, architects, citizens, developers, city staff and management. Directs inquires to other City personnel as required and monitors for a timely resolution. Responsible for the communication of plan review comments to applicants and serves as a main point of contact for customers. Calculates and collects plan review, permit, drainage and all other applicable fees including commercial impact fees and deposits. Responsible for maintaining and communicating accurate and detailed financial records for monies received and deposited to the General and Enterprise Fund accounts. Reconciles and monitors accounting data from the My Government Online permitting system to the merchant accounts and resolves any financial discrepancies on a daily basis. Assists in the processing and financial tracking of Surety and Maintenance Bonds. Responsible for processing any necessary refunds or voids. Miscellaneous Responsible for the maintenance of accurate and complete permitting files. Assists with the maintenance of accurate Contractor licensing and insurance documents, including state licenses. Coordinates the timely completion of all open records requests. Coordinates timely responses to online complaints and requests for information. Performs other related duties as assigned. MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS High School Diploma or equivalent is required. Bachelors’ degree preferred. Three (3) years permit processing and/or customer service experience is required. My Government Online experience preferred. Bilingual preferred. CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES Must be able to read/comprehend and interpret regulations pertaining to permitting, plan review, and contractor licensing; must have the ability to prepare correspondence, reports, and other types of departmental documentation. Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments and personnel, outside agencies, contractors, and the general public. PHYSICAL DEMANDS AND WORKING CONDITIONS Physical requirements include lifting up to 30 pounds occasionally. Subject to vision constantly; sitting, handling, fine dexterity, hearing and talking frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, bending, twisting and balancing occasionally; kneeling, climbing and foot controls rarely. WORK HOURS 8:00am - 5:00pm Monday - Friday FLSA STATUS Non-Exempt The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas MunicipalRetirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 9/27/2023 11:59 PM Central
Sep 21, 2023
Full Time
JOB SUMMARY JOB SUMMARY Directly responsible for facilitating the permitting process and showing by example, excellent customer service to the development community and public; utilizes the My Government Online permitting software and assists with training front office staff and customers on the efficient use of the system; maintains permitting/plan review records and files and responsible for quality control and accurate data records; conducts a variety of accounting tasks including the collection of permit and other utility fees associated with development; and performs other related duties as assigned. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS Facilitates and conducts an efficient and predictable permitting process Responsible for the processing and issuance of a variety of permit types, utilizing the My Government Online permitting software, that includes, but is not limited to, document uploads and correct setup of individual permit types. Responsible for the accurate routing and tracking of a variety of permit types, from application to the issuance of a Certificate of Occupancy or close out. This includes up-to-date tracking of Temporary Certificates of Occupancy. Provides permitting guidance, assistance and conflict resolution to applicants, contractors, engineers, architects, citizens, developers, city staff and management. Directs inquires to other City personnel as required and monitors for a timely resolution. Responsible for the communication of plan review comments to applicants and serves as a main point of contact for customers. Calculates and collects plan review, permit, drainage and all other applicable fees including commercial impact fees and deposits. Responsible for maintaining and communicating accurate and detailed financial records for monies received and deposited to the General and Enterprise Fund accounts. Reconciles and monitors accounting data from the My Government Online permitting system to the merchant accounts and resolves any financial discrepancies on a daily basis. Assists in the processing and financial tracking of Surety and Maintenance Bonds. Responsible for processing any necessary refunds or voids. Miscellaneous Responsible for the maintenance of accurate and complete permitting files. Assists with the maintenance of accurate Contractor licensing and insurance documents, including state licenses. Coordinates the timely completion of all open records requests. Coordinates timely responses to online complaints and requests for information. Performs other related duties as assigned. MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS High School Diploma or equivalent is required. Bachelors’ degree preferred. Three (3) years permit processing and/or customer service experience is required. My Government Online experience preferred. Bilingual preferred. CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES Must be able to read/comprehend and interpret regulations pertaining to permitting, plan review, and contractor licensing; must have the ability to prepare correspondence, reports, and other types of departmental documentation. Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments and personnel, outside agencies, contractors, and the general public. PHYSICAL DEMANDS AND WORKING CONDITIONS Physical requirements include lifting up to 30 pounds occasionally. Subject to vision constantly; sitting, handling, fine dexterity, hearing and talking frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, bending, twisting and balancing occasionally; kneeling, climbing and foot controls rarely. WORK HOURS 8:00am - 5:00pm Monday - Friday FLSA STATUS Non-Exempt The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas MunicipalRetirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 9/27/2023 11:59 PM Central
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. Placer Countyis accepting applications for Senior Accountant. There is currently one vacancy within the Financial Reporting division of the Auditor-Controller's Office , one vacancy within the IT Services division of the Information Technology Department , and one vacancy within the Administration division of the Sheriff's Office. The eligible list established as a result of this recruitment may be used to fill future vacancies as they arise, subject to position-specific requirements. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view Professional benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To plan, organize, supervise and personally perform professional accounting work to ensure regulatory compliance with governmental accounting standards for a department, or major program area or section within an assigned department; to prepare a variety of complex accounting, statistical and narrative reports regarding financial transactions, grant programs, or trusts; to provide recommendations for efficiencies and improvements in accounting systems; manage the effective use of department resources to improve organizational productivity and customer service; and to provide highly responsible technical assistance to management staff in assigned department. DISTINGUISHING CHARACTERISTICS This is the advanced journey, supervisory level class in the Accountant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, and the nature of external contacts and representation.Employees perform complex accounting and financial analyses, and typically supervise an accounting function including professional accounting, technical and clerical personnel. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. This job class may also provide responsible professional accounting services to the County's investment activities. Successful performance of the work requires extensive professional background as well as skill in coordinating departmental work. This class is distinguished from theAccountant, Supervising in that the latter predominantly plans, coordinates, organizes, and supervises an assigned work unit(s) within a large, multi-unit division within departments that have agency-wide financial accounting and reporting responsibility. This class is further distinguished from the Auditor series by the latter’s regular performance of internal compliance, financial and performance audits performed in accordance with professional standards such as Institute of Internal Auditors, Generally Accepted Accounting Principles, and Generally Accepted Government Auditing Standards, including preparing audit reports with the issuance of an opinion. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory or management personnel. Exercises direct supervision over professional, technical and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Provide supervision of professional, technical, and clerical staff in support of assigned department and program(s); provide leadership and direction to a team of professional and technical staff. Provide responsible professional and technical direction and assistance in the administration and implementation of the County and/or department accounting programs and integrated accounting and financial systems. Participate in the development and implementation of goals, objectives, policies and priorities for the unit; recommend within departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures. Participate in the selection of staff; coordinate staff training; conduct performance evaluations, recommend discipline; implement discipline procedures as directed. Design, implement, update and document accounting, auditing and financial management systems; establish procedures for work flow and format. Assume responsibility for various departmental accounting functions including financial statements, general ledger, monthly statements, and special project accounting; conduct and prepare special studies and reports. Prepare a wide variety of financial and statistical reports including year-end reporting, budgetary reports, monthly financial statements, and assist in the preparation of the financial and custom reports, graphs, and schedules as needed. Participate in the compilation and preparation of the annual budget, including assisting divisions with budget preparation, preparing and updating cash flow and cost projections and estimated revenues and expenditures, monitoring expenditures to ensure compliance with adopted budget, and assisting in publication of the budget. Monitor and review expenditures, revenues, and budget allocations to determine financial status. Interpret, explain, and apply general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the more complex financial operations of the department assigned. Record and maintain appropriate controls for fixed assets, including vehicles; supervise annual inventory reconciliation including inspections and reconciliation of discrepancies. Maintain and monitor the department grant funds and ensure compliance with rules and regulations governing the use and the accounting of each grant; compile and prepare financial and other data for claims; prepare grant applications. Track Capital Improvement expenditures and allocate funds to the appropriate Capital Improvement account. Assist in the coordination of audits; schedule, provide information and reporting for audits; ensure availability and accuracy of required reports and documentation. Assist with investments, portfolio management, cash management, debt management, new financing, annexations and subdivisions, and revenue and expense projections. Attend meetings, conferences, workshops, and training sessions, and review publications to remain current on principles, practices, and new developments in the field of accounting. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience: Two years of responsible, journey level professional accounting and/or financial auditingexperienceperforming duties similar to an Accountant II or an Auditor II with Placer County. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in accounting, finance,or a related field. NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by theHuman ResourcesDepartment. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. Required License or Certificate: May need to possess a valid driver's license as required by the position and in accordance with the California Vehicle Code.Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Generally Accepted Accounting Principles, governmental accounting standards and other governmental accounting and auditing procedures. Cost accounting, fund accounting, enterprise accounting and financial reporting. Application and operation of computerized accounting systems and spreadsheets, using common accounting and spreadsheet software. Statutory laws, rules and regulations applicable to governmental accounting, auditing and finance, and programmatic areas of responsibility. Pertinent local, State and Federal rules, regulations and laws. Budget preparation, administration and control procedures. Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned division. General principles and practices of data processing and its applicability to accounting operations. Principles and theories of internal control including indicators of fraud and risk. Modern office practices, methods and computer equipment and applications related to the work. Standard accepted principles and practices of motivation, team building and conflict resolution. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Principles and practices used in planning, organizing and controlling work flow and processes. Tax billing principles and techniques. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively presenting the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff. Ability to: Organize, implement and direct accounting, auditing and financial reporting operations and/or activities. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and solve problems of operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight. Design and implement accounting and financial management systems. Analyze and evaluate accounting systems and financial programs; design improvements and controls for assigned operations; and assess overall effectiveness offiscal responsibilities. Interpret and apply legal, regulatory and administrative controls to accounting functions and financial management systems. Analyze complex data, identify discrepancies, develop accurate and concise summaries and tables and draw logical and appropriate conclusions; present technical information and data in an effective manner. Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. Evaluate and develop improvements in operations, procedures, policies, or methods. Prepare clear and concise reports, correspondence, and other written materials. Work with various cultural and ethnic groups in a tactful and effective manner. Train, direct, supervise and evaluate professional and clerical subordinates. Operate a computer and 10-key adding machine by touch. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Jenny Junkins, Administrative Technician, at jjunkins@placer.ca.gov or (530) 886-4661. Closing Date/Time: Open Until Filled
Aug 29, 2023
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. Placer Countyis accepting applications for Senior Accountant. There is currently one vacancy within the Financial Reporting division of the Auditor-Controller's Office , one vacancy within the IT Services division of the Information Technology Department , and one vacancy within the Administration division of the Sheriff's Office. The eligible list established as a result of this recruitment may be used to fill future vacancies as they arise, subject to position-specific requirements. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view Professional benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To plan, organize, supervise and personally perform professional accounting work to ensure regulatory compliance with governmental accounting standards for a department, or major program area or section within an assigned department; to prepare a variety of complex accounting, statistical and narrative reports regarding financial transactions, grant programs, or trusts; to provide recommendations for efficiencies and improvements in accounting systems; manage the effective use of department resources to improve organizational productivity and customer service; and to provide highly responsible technical assistance to management staff in assigned department. DISTINGUISHING CHARACTERISTICS This is the advanced journey, supervisory level class in the Accountant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, and the nature of external contacts and representation.Employees perform complex accounting and financial analyses, and typically supervise an accounting function including professional accounting, technical and clerical personnel. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. This job class may also provide responsible professional accounting services to the County's investment activities. Successful performance of the work requires extensive professional background as well as skill in coordinating departmental work. This class is distinguished from theAccountant, Supervising in that the latter predominantly plans, coordinates, organizes, and supervises an assigned work unit(s) within a large, multi-unit division within departments that have agency-wide financial accounting and reporting responsibility. This class is further distinguished from the Auditor series by the latter’s regular performance of internal compliance, financial and performance audits performed in accordance with professional standards such as Institute of Internal Auditors, Generally Accepted Accounting Principles, and Generally Accepted Government Auditing Standards, including preparing audit reports with the issuance of an opinion. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory or management personnel. Exercises direct supervision over professional, technical and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Provide supervision of professional, technical, and clerical staff in support of assigned department and program(s); provide leadership and direction to a team of professional and technical staff. Provide responsible professional and technical direction and assistance in the administration and implementation of the County and/or department accounting programs and integrated accounting and financial systems. Participate in the development and implementation of goals, objectives, policies and priorities for the unit; recommend within departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures. Participate in the selection of staff; coordinate staff training; conduct performance evaluations, recommend discipline; implement discipline procedures as directed. Design, implement, update and document accounting, auditing and financial management systems; establish procedures for work flow and format. Assume responsibility for various departmental accounting functions including financial statements, general ledger, monthly statements, and special project accounting; conduct and prepare special studies and reports. Prepare a wide variety of financial and statistical reports including year-end reporting, budgetary reports, monthly financial statements, and assist in the preparation of the financial and custom reports, graphs, and schedules as needed. Participate in the compilation and preparation of the annual budget, including assisting divisions with budget preparation, preparing and updating cash flow and cost projections and estimated revenues and expenditures, monitoring expenditures to ensure compliance with adopted budget, and assisting in publication of the budget. Monitor and review expenditures, revenues, and budget allocations to determine financial status. Interpret, explain, and apply general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the more complex financial operations of the department assigned. Record and maintain appropriate controls for fixed assets, including vehicles; supervise annual inventory reconciliation including inspections and reconciliation of discrepancies. Maintain and monitor the department grant funds and ensure compliance with rules and regulations governing the use and the accounting of each grant; compile and prepare financial and other data for claims; prepare grant applications. Track Capital Improvement expenditures and allocate funds to the appropriate Capital Improvement account. Assist in the coordination of audits; schedule, provide information and reporting for audits; ensure availability and accuracy of required reports and documentation. Assist with investments, portfolio management, cash management, debt management, new financing, annexations and subdivisions, and revenue and expense projections. Attend meetings, conferences, workshops, and training sessions, and review publications to remain current on principles, practices, and new developments in the field of accounting. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience: Two years of responsible, journey level professional accounting and/or financial auditingexperienceperforming duties similar to an Accountant II or an Auditor II with Placer County. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in accounting, finance,or a related field. NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by theHuman ResourcesDepartment. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. Required License or Certificate: May need to possess a valid driver's license as required by the position and in accordance with the California Vehicle Code.Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Generally Accepted Accounting Principles, governmental accounting standards and other governmental accounting and auditing procedures. Cost accounting, fund accounting, enterprise accounting and financial reporting. Application and operation of computerized accounting systems and spreadsheets, using common accounting and spreadsheet software. Statutory laws, rules and regulations applicable to governmental accounting, auditing and finance, and programmatic areas of responsibility. Pertinent local, State and Federal rules, regulations and laws. Budget preparation, administration and control procedures. Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned division. General principles and practices of data processing and its applicability to accounting operations. Principles and theories of internal control including indicators of fraud and risk. Modern office practices, methods and computer equipment and applications related to the work. Standard accepted principles and practices of motivation, team building and conflict resolution. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Principles and practices used in planning, organizing and controlling work flow and processes. Tax billing principles and techniques. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively presenting the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff. Ability to: Organize, implement and direct accounting, auditing and financial reporting operations and/or activities. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and solve problems of operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight. Design and implement accounting and financial management systems. Analyze and evaluate accounting systems and financial programs; design improvements and controls for assigned operations; and assess overall effectiveness offiscal responsibilities. Interpret and apply legal, regulatory and administrative controls to accounting functions and financial management systems. Analyze complex data, identify discrepancies, develop accurate and concise summaries and tables and draw logical and appropriate conclusions; present technical information and data in an effective manner. Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. Evaluate and develop improvements in operations, procedures, policies, or methods. Prepare clear and concise reports, correspondence, and other written materials. Work with various cultural and ethnic groups in a tactful and effective manner. Train, direct, supervise and evaluate professional and clerical subordinates. Operate a computer and 10-key adding machine by touch. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Jenny Junkins, Administrative Technician, at jjunkins@placer.ca.gov or (530) 886-4661. Closing Date/Time: Open Until Filled
City of Vallejo
Vallejo, California, United States
Description PLEASE READ THIS BULLETIN IN ITS ENTIRETY The salary of this position will increase by: 3% COLA Effective: 7/2023 2.78% Equity Adjustment Effective: 1/2024 This recruitment is being conducted to fill two full-time vacancies and will remain open until all vacancies have been filled. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The City of Vallejo is seeking candidates for two Accountant positions, as collaborative member of the City's Finance department. The incumbent of this position will lead and participate in the work of staff responsible for performing professional accounting, recording and reporting of financial transactions and budgetary control for assigned funds and City Departments. The ideal candidate is self-motivated and has experience in grant accounting, reconciliation, and payroll. While not required, advanced level of excel knowledge and experience documenting financial procedures within a public agency are highly desirable. THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks. THE DEPARTMENT The Finance Department assists other departments in the City in meeting their service objectives by allocating and monitoring the City's financial resources, financial reporting, payroll, accounts payable, accounts receivable and other financial transactions. The department monitors and reports on the financial position of the City, bills and collects most City revenues, provides treasury services and monitors the City's debt and trustee activity. The Department assists the City Manager with the annual operating and capital improvement budgets and in developing and maintaining the city's long-range financial projections. The Finance Department provides a number of financial support services to the City Council, City Manager, and other City departments. In addition, the Finance Department directs and manages the financial activities of the City and manages services provided to other City departments. For more information about Finance Department, please visit Finance Department - City of Vallejo SUPERVISION RECEIVED AND EXERCISED Receives direction from the Accounting Manager and/or Senior Accountant. Exercises functional and technical supervision over technical and clerical staff. Essential Functions EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES - Important responsibilities and duties may include, but are not limited to, the following: Lead and participate in the work of staff involved in a variety of financial, managerial, and accounting activities within the Finance Department. Prepare various reports on operations and activities. Lead and participate in a wide variety of professional accounting duties; monitor preparation of year-end adjusting and closing entries and annual financial report; review City employee travel expenses for compliance with City travel policy; audit subsidiary journals, registers and staff entries to ensure proper account coding, monthly bank reconciliations, documentation and account balancing. Maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accurate recording, bal-ancing and classification of all income and expenditures to proper accounts in accordance with City procedures. Assist State auditors with financial audit of City; provide financial statements and information as necessary. Analyze various funds, financial summaries and statements; initiate improvements or revisions in the accounting system or its procedures. Prepare a variety of complex financial statements and reports including monthly, quarterly and annual financial reports. Assist and interact with various departments and divisions on the interpretation and analysis of financial reports, schedules and statements. Administer, monitor, and account for Federal and State grants to ensure that funds are received and payments are made. Perform a variety of research on special projects within the Department as assigned. Answer inquiries from the public, various agencies, and contractors on fiscal matters. Perform related duties and responsibilities as required. Minimum Qualifications/Knowledge, Skills & Abilities Minimum Qualifications Education and Experience Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience : Two years of professional accounting experience, preferably in municipal or public agency. Education: Possession of a Bachelor's degree from an accredited college or university with major course work in accounting, finance or a related field or the required equivalent work-related experience. Internal Candidates Only: Accounting technician with two years of experience with the City of Vallejo. Bachelor's degree preferred. Knowledge, Skills & Abilities: Knowledge of: Principles and procedures of financial record keeping and reporting in government accounting. Accounting theory, principles and procedures and their application to a variety of ac-counts, transactions, and problems in a municipal government. Basic principles of supervision and training. Modern and complex principles and practices of governmental accounting. Pertinent Federal, State, and local laws, codes and regulations. Ability to : Lead and participate in the work of technical and clerical personnel. Interpret and apply pertinent federal, State, and local laws, rules and regulations. Analyze and interpret fiscal accounting records and prepare accurate and complete financial reports. Develop and implement accounting system modifications. Analyze and interpret financial and accounting records. Prepare a variety of complex financial statements, reports and analyses. Examine and verify a wide variety of financial documents and reports. Conduct sound audits of financial records. Remain current in emerging office methods, practices, procedures, and equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Additional Information Working Conditions Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas. The Recruitment & Selection Process: 1. Application. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues. 2. First round of applications screening for overall qualifications will be the week of March 27, 2023. 3. Applicants who are found to be the best qualified will be invited for an Oral Panel Interview. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 4. Oral Panel Interviews are tentatively scheduled to take place the week of April 3, 2023. Oral Panel Interviews are weighted at 100% of the candidates' score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 5. Candidates placed on the Register of Eligible (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Martha Galo at (707)648-4365 or send an email to: Martha.galo@cityofvallejo.net no later than March 27, 2023 at 5:00 p.m. PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Closing Date/Time: Continuous
Aug 29, 2023
Full Time
Description PLEASE READ THIS BULLETIN IN ITS ENTIRETY The salary of this position will increase by: 3% COLA Effective: 7/2023 2.78% Equity Adjustment Effective: 1/2024 This recruitment is being conducted to fill two full-time vacancies and will remain open until all vacancies have been filled. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The City of Vallejo is seeking candidates for two Accountant positions, as collaborative member of the City's Finance department. The incumbent of this position will lead and participate in the work of staff responsible for performing professional accounting, recording and reporting of financial transactions and budgetary control for assigned funds and City Departments. The ideal candidate is self-motivated and has experience in grant accounting, reconciliation, and payroll. While not required, advanced level of excel knowledge and experience documenting financial procedures within a public agency are highly desirable. THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks. THE DEPARTMENT The Finance Department assists other departments in the City in meeting their service objectives by allocating and monitoring the City's financial resources, financial reporting, payroll, accounts payable, accounts receivable and other financial transactions. The department monitors and reports on the financial position of the City, bills and collects most City revenues, provides treasury services and monitors the City's debt and trustee activity. The Department assists the City Manager with the annual operating and capital improvement budgets and in developing and maintaining the city's long-range financial projections. The Finance Department provides a number of financial support services to the City Council, City Manager, and other City departments. In addition, the Finance Department directs and manages the financial activities of the City and manages services provided to other City departments. For more information about Finance Department, please visit Finance Department - City of Vallejo SUPERVISION RECEIVED AND EXERCISED Receives direction from the Accounting Manager and/or Senior Accountant. Exercises functional and technical supervision over technical and clerical staff. Essential Functions EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES - Important responsibilities and duties may include, but are not limited to, the following: Lead and participate in the work of staff involved in a variety of financial, managerial, and accounting activities within the Finance Department. Prepare various reports on operations and activities. Lead and participate in a wide variety of professional accounting duties; monitor preparation of year-end adjusting and closing entries and annual financial report; review City employee travel expenses for compliance with City travel policy; audit subsidiary journals, registers and staff entries to ensure proper account coding, monthly bank reconciliations, documentation and account balancing. Maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accurate recording, bal-ancing and classification of all income and expenditures to proper accounts in accordance with City procedures. Assist State auditors with financial audit of City; provide financial statements and information as necessary. Analyze various funds, financial summaries and statements; initiate improvements or revisions in the accounting system or its procedures. Prepare a variety of complex financial statements and reports including monthly, quarterly and annual financial reports. Assist and interact with various departments and divisions on the interpretation and analysis of financial reports, schedules and statements. Administer, monitor, and account for Federal and State grants to ensure that funds are received and payments are made. Perform a variety of research on special projects within the Department as assigned. Answer inquiries from the public, various agencies, and contractors on fiscal matters. Perform related duties and responsibilities as required. Minimum Qualifications/Knowledge, Skills & Abilities Minimum Qualifications Education and Experience Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience : Two years of professional accounting experience, preferably in municipal or public agency. Education: Possession of a Bachelor's degree from an accredited college or university with major course work in accounting, finance or a related field or the required equivalent work-related experience. Internal Candidates Only: Accounting technician with two years of experience with the City of Vallejo. Bachelor's degree preferred. Knowledge, Skills & Abilities: Knowledge of: Principles and procedures of financial record keeping and reporting in government accounting. Accounting theory, principles and procedures and their application to a variety of ac-counts, transactions, and problems in a municipal government. Basic principles of supervision and training. Modern and complex principles and practices of governmental accounting. Pertinent Federal, State, and local laws, codes and regulations. Ability to : Lead and participate in the work of technical and clerical personnel. Interpret and apply pertinent federal, State, and local laws, rules and regulations. Analyze and interpret fiscal accounting records and prepare accurate and complete financial reports. Develop and implement accounting system modifications. Analyze and interpret financial and accounting records. Prepare a variety of complex financial statements, reports and analyses. Examine and verify a wide variety of financial documents and reports. Conduct sound audits of financial records. Remain current in emerging office methods, practices, procedures, and equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Additional Information Working Conditions Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas. The Recruitment & Selection Process: 1. Application. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues. 2. First round of applications screening for overall qualifications will be the week of March 27, 2023. 3. Applicants who are found to be the best qualified will be invited for an Oral Panel Interview. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 4. Oral Panel Interviews are tentatively scheduled to take place the week of April 3, 2023. Oral Panel Interviews are weighted at 100% of the candidates' score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 5. Candidates placed on the Register of Eligible (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Martha Galo at (707)648-4365 or send an email to: Martha.galo@cityofvallejo.net no later than March 27, 2023 at 5:00 p.m. PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Closing Date/Time: Continuous
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The eligible list created by this recruitment may be used to fill future County-wide vacancies for permanent positions. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION Under general supervision, to estimate, collect and account for disposal fees at landfill and transfer stations; to safeguard and account for receipts; to perform cashiering functions in conformance with the Western Placer Waste Management Authority or Placer County cash management guidelines; to direct traffic to appropriate waste disposal locations; to issue warnings and enforce ordinances and regulations of the Authority; to inspect disposal loads for hazardous materials and to perform related duties as required. DISTINGUISHING CHARACTERISTICS This is the journey level position. Incumbents initially perform the more routine duties assigned to positions in this class and work under close supervision. However, as experience is gained, incumbents are expected to perform the full range of duties as assigned with increasing independence. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. This class is distinguished from the Senior Waste Disposal Site Attendant position in that the latter is assigned lead and training responsibilities in the operation of the fee collection operations of the waste handling facility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Waste Disposal Site Supervisor. Receives technical and functional supervision from the Senior Waste Disposal Site Attendant. May exercise technical and functional supervision over extra help and or seasonal employees. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Attend cashiers booth or station, public receiving area or transfer station for the handling, diversion, and disposal of waste materials during assigned shift. Verify the eligibility of residents of the County to use the disposal sites of the Authority through identification card, tax bill or home address. Determine refuse charges for vehicles either by weighing or volume. Collect gate fees and makes change; daily reconcile the cash drawer against receipts. Prepares deposits for the days receipts; makes trips to the bank(s) for the deposit or change. Prepare deposit for bank courier; coordinate bank deposits with the County Treasurer's Office. Provide weight tags for commercial vehicles. Direct customers to proper disposal sites and monitor combined loads to ensure correct placement. Record license plates of vehicles that place wastes incorrectly and issue warnings. Issue warnings for uncovered loads and record the license number. Generate lists of violators on a regular basis. Check loads for possible hazardous waste. Distribute information on recycling, disposal and handling of hazardous material and waste oil collection and proper load covering techniques. Open and close entrance gate. Disarm security system. Read and register security statistics. Activate and be responsible for security system. Maintain gate buildings and surrounding roads. Police blowing litter around and within disposal site. Run errands associated with disposal site activities including obtaining hardware items and other miscellaneous supplies. Deliver receipts, pay sheets, cash and other records to appropriate receiver. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience Two years of responsible work experience in performing teller or cashier activities. A working background or training in entrance gate or retail store operations. Training Equivalent to the completion of the twelfth grade. Additional course work in math, accounting, or computer science in desirable. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Microcomputers used in office and other business operations. Cash and receipt handling techniques, methods, and practices. Safe work practices. Ability to: Meet the physical, mental and environmental requirements of the position so that employee will not be a hazard to his/her own safety or that of others. Make arithmetical calculations quickly and accurately. Receive cash and make change quickly and accurately. Operate a cash register and balance same. Reconcile cash against receipts and prepare bank deposits. Fill out receipts, weight tags, and other related forms Keep records. Deal tactfully and courteously with the public, especially irate customers. Establish and maintain cooperative working relationships. Accurately account for all vehicles disposing of solid waste. Work independently in opening, operating, and closing the disposal site. Stand on feet for long periods in varying weather conditions. Lift up to fifty pounds and carry up to twenty five pounds. Cope with stressful situations firmly and tactfully. Communicate effectively. Think clearly, meet work deadlines, and deal with frequent interruptions. Resolve problems and conflicts as they arise. Make decisions based on established policy. Interpret charts and other data. Demonstrate good observation skills. Ability to operate a motor vehicle. Ability to work weekends, holidays, and other irregular work schedules. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at LBaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: Open Until Filled
Aug 18, 2023
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The eligible list created by this recruitment may be used to fill future County-wide vacancies for permanent positions. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION Under general supervision, to estimate, collect and account for disposal fees at landfill and transfer stations; to safeguard and account for receipts; to perform cashiering functions in conformance with the Western Placer Waste Management Authority or Placer County cash management guidelines; to direct traffic to appropriate waste disposal locations; to issue warnings and enforce ordinances and regulations of the Authority; to inspect disposal loads for hazardous materials and to perform related duties as required. DISTINGUISHING CHARACTERISTICS This is the journey level position. Incumbents initially perform the more routine duties assigned to positions in this class and work under close supervision. However, as experience is gained, incumbents are expected to perform the full range of duties as assigned with increasing independence. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. This class is distinguished from the Senior Waste Disposal Site Attendant position in that the latter is assigned lead and training responsibilities in the operation of the fee collection operations of the waste handling facility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Waste Disposal Site Supervisor. Receives technical and functional supervision from the Senior Waste Disposal Site Attendant. May exercise technical and functional supervision over extra help and or seasonal employees. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Attend cashiers booth or station, public receiving area or transfer station for the handling, diversion, and disposal of waste materials during assigned shift. Verify the eligibility of residents of the County to use the disposal sites of the Authority through identification card, tax bill or home address. Determine refuse charges for vehicles either by weighing or volume. Collect gate fees and makes change; daily reconcile the cash drawer against receipts. Prepares deposits for the days receipts; makes trips to the bank(s) for the deposit or change. Prepare deposit for bank courier; coordinate bank deposits with the County Treasurer's Office. Provide weight tags for commercial vehicles. Direct customers to proper disposal sites and monitor combined loads to ensure correct placement. Record license plates of vehicles that place wastes incorrectly and issue warnings. Issue warnings for uncovered loads and record the license number. Generate lists of violators on a regular basis. Check loads for possible hazardous waste. Distribute information on recycling, disposal and handling of hazardous material and waste oil collection and proper load covering techniques. Open and close entrance gate. Disarm security system. Read and register security statistics. Activate and be responsible for security system. Maintain gate buildings and surrounding roads. Police blowing litter around and within disposal site. Run errands associated with disposal site activities including obtaining hardware items and other miscellaneous supplies. Deliver receipts, pay sheets, cash and other records to appropriate receiver. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience Two years of responsible work experience in performing teller or cashier activities. A working background or training in entrance gate or retail store operations. Training Equivalent to the completion of the twelfth grade. Additional course work in math, accounting, or computer science in desirable. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Microcomputers used in office and other business operations. Cash and receipt handling techniques, methods, and practices. Safe work practices. Ability to: Meet the physical, mental and environmental requirements of the position so that employee will not be a hazard to his/her own safety or that of others. Make arithmetical calculations quickly and accurately. Receive cash and make change quickly and accurately. Operate a cash register and balance same. Reconcile cash against receipts and prepare bank deposits. Fill out receipts, weight tags, and other related forms Keep records. Deal tactfully and courteously with the public, especially irate customers. Establish and maintain cooperative working relationships. Accurately account for all vehicles disposing of solid waste. Work independently in opening, operating, and closing the disposal site. Stand on feet for long periods in varying weather conditions. Lift up to fifty pounds and carry up to twenty five pounds. Cope with stressful situations firmly and tactfully. Communicate effectively. Think clearly, meet work deadlines, and deal with frequent interruptions. Resolve problems and conflicts as they arise. Make decisions based on established policy. Interpret charts and other data. Demonstrate good observation skills. Ability to operate a motor vehicle. Ability to work weekends, holidays, and other irregular work schedules. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at LBaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: Open Until Filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Buyer II Classification Title: Buyer II Posting Details Priority Application Deadline (Posting will remain open until filled): Tuesday, June 13, 2023 @11:55PM PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Senior Director and Chief Procurement Officer of Procurement and Contract Services and under the guidance of the Procurement Management Specialist, this position is responsible for performing a full range of diverse procurement functions. This is a journey level professional procurement and contracts technician position. Independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. The position is expected to be able to apply technical specifications and statements work to contracts and procurement documents regardless of the complexity or technical content, as well as working with customers to develop statement of work when none exist. The Buyer II should have the ability to effectively work with requestors in developing specifications which are cost effective and not unduly restrictive is an important role. The Buyer II position will follow prescribed policies, procedure approval and regulations as established by the Trustees in the Policy Manual for Contracting and Procurement, Government and Education Code books and University Policy Manual. FLSA : Non-exempt (Eligible for overtime compensation) CSU Classification Salary Range : $3,656 - $6,617 per month Hiring Range : $3,912 - $4,800 per month commensurate with candidate's education, experience, skills, and training Recruitment Type : Regular (probationary) Time Base : Full-Time Work Hours : 8:00 am - 5:00 pm, Monday through Friday Department Information The Procurement and Contract Services Department provides the campus community the highest quality of goods and services in the most cost efficient and effective manner. The department is responsible for executing the procurement and contracting functions and responsibilities in accordance with the delegation authority passed down by the Trustees of the CSU. The department develops, coordinates, and implements campus-wide policies, procedures, and standards for all procurement and contracting related activities. The activities include but are not limited to the procurement of goods and services, public works, leases, revenue agreements, memos of understanding and other contractual activities. The Procurement and Contract Services Department is dedicated to conserving public funds and conducting its processes in a fair, open, and competitive format. Minimum Qualifications Thorough knowledge of principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases, as demonstrated by: Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and lead the work of others. Ability to use a computer is very desirable. and Experience: Equivalent to two years purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements and Education: Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications 1. Procurement experience which includes sourcing commodities of a technical and specialized nature and developing common contracts, service agreements, and leases. Items or services procured may range from those acquired directly from the supplier/contractor with little or no modification to unique, scarce or custom-made items requiring creative development of original specifications, with minimal supervision or assistance 2. Experience applying specifications and statements of work for contract and procurement documents regardless of complexity or technical content, as well as developing specifications and statements of work when none exist. 3. Skills to effectively work with customers in developing specifications and statements of work which are cost effective and not unduly restrictive to ensure adequate competition. 4. The ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret diverse types of technical instructions and information. 5. Advanced knowledge of eProcurement and related financial systems, Microsoft Word, Outlook, Excel, Power Point, and the ability to functionally utilize internet-based software applications and programs to support the Procurement and Contracts operation. 6. Strong customer service skills that instill the values of collaboration. Team oriented and the ability to work in a team environment and contribute to the success of the department toward the achievement of its mission and goals. 7. Experience to effectively present information and respond to questions from faculty, staff and administration, customers and the general public . Condition of Employment: -Ability to pass a background check Preferred Qualifications 8. Knowledge of applicable laws, regulations, ensuring that the department will maintain compliance with the University and CSU policies, State and Federal government standards, laws, regulations and directives. 9. Experience working in a high paced procurement department in higher education or other government agency. 10. Three to five years working in a procurement department as a Buyer 11. Advanced knowledge of People Soft “Financials” Common Financial System (CFS) and Jaggaer (SciQuest) eProcurement systems. 12. Certified Procurement Manager (CPM) or, 13. Certified Professional Public Buyer (CPPB) or, 14. Certified Professional Public Officer (CPPO) or, 15. Certified Professional in Supply Management (CPSM). Required Licenses/Certifications N/A Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Working Title: Buyer II Classification Title: Buyer II Posting Details Priority Application Deadline (Posting will remain open until filled): Tuesday, June 13, 2023 @11:55PM PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Senior Director and Chief Procurement Officer of Procurement and Contract Services and under the guidance of the Procurement Management Specialist, this position is responsible for performing a full range of diverse procurement functions. This is a journey level professional procurement and contracts technician position. Independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. The position is expected to be able to apply technical specifications and statements work to contracts and procurement documents regardless of the complexity or technical content, as well as working with customers to develop statement of work when none exist. The Buyer II should have the ability to effectively work with requestors in developing specifications which are cost effective and not unduly restrictive is an important role. The Buyer II position will follow prescribed policies, procedure approval and regulations as established by the Trustees in the Policy Manual for Contracting and Procurement, Government and Education Code books and University Policy Manual. FLSA : Non-exempt (Eligible for overtime compensation) CSU Classification Salary Range : $3,656 - $6,617 per month Hiring Range : $3,912 - $4,800 per month commensurate with candidate's education, experience, skills, and training Recruitment Type : Regular (probationary) Time Base : Full-Time Work Hours : 8:00 am - 5:00 pm, Monday through Friday Department Information The Procurement and Contract Services Department provides the campus community the highest quality of goods and services in the most cost efficient and effective manner. The department is responsible for executing the procurement and contracting functions and responsibilities in accordance with the delegation authority passed down by the Trustees of the CSU. The department develops, coordinates, and implements campus-wide policies, procedures, and standards for all procurement and contracting related activities. The activities include but are not limited to the procurement of goods and services, public works, leases, revenue agreements, memos of understanding and other contractual activities. The Procurement and Contract Services Department is dedicated to conserving public funds and conducting its processes in a fair, open, and competitive format. Minimum Qualifications Thorough knowledge of principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases, as demonstrated by: Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and lead the work of others. Ability to use a computer is very desirable. and Experience: Equivalent to two years purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements and Education: Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications 1. Procurement experience which includes sourcing commodities of a technical and specialized nature and developing common contracts, service agreements, and leases. Items or services procured may range from those acquired directly from the supplier/contractor with little or no modification to unique, scarce or custom-made items requiring creative development of original specifications, with minimal supervision or assistance 2. Experience applying specifications and statements of work for contract and procurement documents regardless of complexity or technical content, as well as developing specifications and statements of work when none exist. 3. Skills to effectively work with customers in developing specifications and statements of work which are cost effective and not unduly restrictive to ensure adequate competition. 4. The ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret diverse types of technical instructions and information. 5. Advanced knowledge of eProcurement and related financial systems, Microsoft Word, Outlook, Excel, Power Point, and the ability to functionally utilize internet-based software applications and programs to support the Procurement and Contracts operation. 6. Strong customer service skills that instill the values of collaboration. Team oriented and the ability to work in a team environment and contribute to the success of the department toward the achievement of its mission and goals. 7. Experience to effectively present information and respond to questions from faculty, staff and administration, customers and the general public . Condition of Employment: -Ability to pass a background check Preferred Qualifications 8. Knowledge of applicable laws, regulations, ensuring that the department will maintain compliance with the University and CSU policies, State and Federal government standards, laws, regulations and directives. 9. Experience working in a high paced procurement department in higher education or other government agency. 10. Three to five years working in a procurement department as a Buyer 11. Advanced knowledge of People Soft “Financials” Common Financial System (CFS) and Jaggaer (SciQuest) eProcurement systems. 12. Certified Procurement Manager (CPM) or, 13. Certified Professional Public Buyer (CPPB) or, 14. Certified Professional Public Officer (CPPO) or, 15. Certified Professional in Supply Management (CPSM). Required Licenses/Certifications N/A Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Closing Date/Time: Open until filled
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. POSITION INFORMATION This classification is scheduled to receive a wage increase of 4% in July 2024. Placer County is currently accepting applications for Staff Services Analyst I andStaff Services Analyst II. Each level has different minimum qualifications. To participate in the recruitment at the I level, II level, or both levels, you must complete and submit separate applications for each recruitment: Staff Services Analyst - I #2023-14709-02 Staff Services Analyst- II #2023-14710-02 The current vacancy is assigned to the CEO's office in Tahoe. This position will serve as a community and regional partner and engagement liaison. Duties include providing committee/meeting support (a variety of groups such as Truckee North Tahoe Transportation Management Association, North Lake Tahoe Resort Association, etc.), assisting Tahoe priorities and project implementation support (housing, transportation, tourism), and supporting community engagement and outreach planning, strategy, and support. The position will serve as a representative of Placer County within the Tahoe community. This position will work in the Tahoe City office. The eligible list created as a result of this recruitment may be used to fill future vacancies as they arise. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view Professional benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To perform difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions, or programs and to assist in the formulation and implementation of administrative policies, procedures and technical solutions; to support a broad range of functional management duties for programs with department or Countywide impact. DISTINGUISHING CHARACTERISTICS This is a full journey level class within the Staff Services Analyst series. This class is distinguished from the Staff Services Analyst I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Senior Staff Services Analyst in that the latter receives general direction from departmental management, coordinates work studies across program areas and may have program responsibility, and may exercise direct supervision over professional staff. This class is distinguished from the Administrative & Fiscal Officer series in that the latter has responsibility forimplementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting and budget preparation/monitoring activities for assigned department/division. SUPERVISION RECEIVED AND EXERCISED Receives direction from supervisory and management staff of assigned work unit/department and may receive technical and functional supervision from professional staff. Exercises direct supervision over technical and clerical staff. May exercise technical and functional supervision over professional staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Conduct and review analytical studies and surveys; formulate procedures, policies, and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics. Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports. Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation. Assist in analysis of federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department. Develop or assist in the development of plans relative to new program implementation requirements. Assist with project management; maintain project resource repositories, lead requirements gathering for resolution of emerging issues, monitor project budgets and expenditures. Draft, revise, and organize complex technical documents and communications. Develop or assist in the development of statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified. Develop or assist in the development of administrative policies and procedures. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures. Develop and maintain regulations, operating and/or technical procedure manuals. Design and recommend systems, procedures, forms and instructions for internal use. Develop or assist in the development of grant applications and grant reports. Participate in the administration, monitoring and evaluation of contracts; participate in negotiating contracts with outside vendors, consultants, or organizations; monitor fiscal and legal liabilities. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed. Participate in the selection of staff; provide or coordinate staff training; supervise, assign and review the work of clerical and technical staff; conduct performance evaluations. Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate. May represent the department at meetings as required. Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions. When assigned to the Sheriff’s Office work may be performed in an indoor office environment located in a secure, lock-down detention facility with close proximity to inmates. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of increasingly responsible work experience conducting detailed analysis requiring the preparation and submission of findings with recommendations. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of local government administration, organization, programs and functions. Principles of management, organization and staffing. Principles and practices of fiscal control. Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis. Principles and practices of supervision, training, and performance evaluation . Principles and practices of project management, analysis, and coordination. Principles and practices of program performance measures, system analysis, and statistical measurements. Statistical methods and analysis and the use of statistics in reports. Report preparation. Research techniques, including the use of surveys and questionnaires. Computer systems, software, applications, and other department specific technical solutions. Modern office practices, methods, and computer equipment/applications related to area of assignment. Principles and practices of county administration, organization, programs and functions. Ability to: On a continuous basis, know and understand all aspects of the job; analyze work papers, reports, business process, systems and procedures, and special projects; analyze, interpret, and explain legislative and regulatory information; identify and interpret technical and numerical information; know laws, regulations, and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight. Analyze problems; learn to identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Learn to understand and interpret complex rules and procedures. Learn to develop and implement policies, guidelines, and procedures. Learn the operations of multiple departments or divisions; assess needs and refer to appropriate technical solutions. Analyze administrative and other management problems. Analyze budgets, grants, reports, and various proposals. Supervise, train and evaluate staff. Perform moderately complex mathematical and statistical calculations accurately. Determine effective method of research; compile data and present in form most likely to enhance understanding. Prepare effective questionnaires and survey instruments. Design forms and procedures. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer and standard office equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Independently identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Understand and interpret complex rules and procedures. Develop and implement policies, guidelines and procedures. Assist in negotiating agreement between differing individuals and groups; gain cooperation through discussion and persuasion. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: Professional CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
Aug 18, 2023
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. POSITION INFORMATION This classification is scheduled to receive a wage increase of 4% in July 2024. Placer County is currently accepting applications for Staff Services Analyst I andStaff Services Analyst II. Each level has different minimum qualifications. To participate in the recruitment at the I level, II level, or both levels, you must complete and submit separate applications for each recruitment: Staff Services Analyst - I #2023-14709-02 Staff Services Analyst- II #2023-14710-02 The current vacancy is assigned to the CEO's office in Tahoe. This position will serve as a community and regional partner and engagement liaison. Duties include providing committee/meeting support (a variety of groups such as Truckee North Tahoe Transportation Management Association, North Lake Tahoe Resort Association, etc.), assisting Tahoe priorities and project implementation support (housing, transportation, tourism), and supporting community engagement and outreach planning, strategy, and support. The position will serve as a representative of Placer County within the Tahoe community. This position will work in the Tahoe City office. The eligible list created as a result of this recruitment may be used to fill future vacancies as they arise. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view Professional benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To perform difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions, or programs and to assist in the formulation and implementation of administrative policies, procedures and technical solutions; to support a broad range of functional management duties for programs with department or Countywide impact. DISTINGUISHING CHARACTERISTICS This is a full journey level class within the Staff Services Analyst series. This class is distinguished from the Staff Services Analyst I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Senior Staff Services Analyst in that the latter receives general direction from departmental management, coordinates work studies across program areas and may have program responsibility, and may exercise direct supervision over professional staff. This class is distinguished from the Administrative & Fiscal Officer series in that the latter has responsibility forimplementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting and budget preparation/monitoring activities for assigned department/division. SUPERVISION RECEIVED AND EXERCISED Receives direction from supervisory and management staff of assigned work unit/department and may receive technical and functional supervision from professional staff. Exercises direct supervision over technical and clerical staff. May exercise technical and functional supervision over professional staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Conduct and review analytical studies and surveys; formulate procedures, policies, and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics. Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports. Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation. Assist in analysis of federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department. Develop or assist in the development of plans relative to new program implementation requirements. Assist with project management; maintain project resource repositories, lead requirements gathering for resolution of emerging issues, monitor project budgets and expenditures. Draft, revise, and organize complex technical documents and communications. Develop or assist in the development of statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified. Develop or assist in the development of administrative policies and procedures. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures. Develop and maintain regulations, operating and/or technical procedure manuals. Design and recommend systems, procedures, forms and instructions for internal use. Develop or assist in the development of grant applications and grant reports. Participate in the administration, monitoring and evaluation of contracts; participate in negotiating contracts with outside vendors, consultants, or organizations; monitor fiscal and legal liabilities. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed. Participate in the selection of staff; provide or coordinate staff training; supervise, assign and review the work of clerical and technical staff; conduct performance evaluations. Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate. May represent the department at meetings as required. Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions. When assigned to the Sheriff’s Office work may be performed in an indoor office environment located in a secure, lock-down detention facility with close proximity to inmates. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of increasingly responsible work experience conducting detailed analysis requiring the preparation and submission of findings with recommendations. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of local government administration, organization, programs and functions. Principles of management, organization and staffing. Principles and practices of fiscal control. Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis. Principles and practices of supervision, training, and performance evaluation . Principles and practices of project management, analysis, and coordination. Principles and practices of program performance measures, system analysis, and statistical measurements. Statistical methods and analysis and the use of statistics in reports. Report preparation. Research techniques, including the use of surveys and questionnaires. Computer systems, software, applications, and other department specific technical solutions. Modern office practices, methods, and computer equipment/applications related to area of assignment. Principles and practices of county administration, organization, programs and functions. Ability to: On a continuous basis, know and understand all aspects of the job; analyze work papers, reports, business process, systems and procedures, and special projects; analyze, interpret, and explain legislative and regulatory information; identify and interpret technical and numerical information; know laws, regulations, and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight. Analyze problems; learn to identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Learn to understand and interpret complex rules and procedures. Learn to develop and implement policies, guidelines, and procedures. Learn the operations of multiple departments or divisions; assess needs and refer to appropriate technical solutions. Analyze administrative and other management problems. Analyze budgets, grants, reports, and various proposals. Supervise, train and evaluate staff. Perform moderately complex mathematical and statistical calculations accurately. Determine effective method of research; compile data and present in form most likely to enhance understanding. Prepare effective questionnaires and survey instruments. Design forms and procedures. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer and standard office equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Independently identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Understand and interpret complex rules and procedures. Develop and implement policies, guidelines and procedures. Assist in negotiating agreement between differing individuals and groups; gain cooperation through discussion and persuasion. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: Professional CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
Sonoma County, CA
Santa Rosa, California, United States
Position Information Expand your career with SoCoPi. Bring your experience in construction management and long-range facility planning to the County of Sonoma! Starting salary up to $67.99/hour ($141,903/year), a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $2,000 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Join Our Team The Sonoma County Public Infrastructure (SoCoPi) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. Their Planning Group is committed to identifying and aligning capital projects with the County's Resilient Infrastructure Strategic Plan Pillar . They work hard to enhance services to the community by investing in the County's facilities and infrastructure which includes buildings, communications, flood protection, and roads. As an integral member of the management team, the Capital Project Manager reports directly to the Senior Capital Project Manager and oversees the planning, design, and construction of major or specialized projects that span several years and result in a new building, a major addition, or renovation of a complete complex of facilities. This position is also responsible for long-range facility planning studies and supervises a team of project specialists and administrative staff. Additionally, day-to-day operations require that the Capital Project Manager collaborates and coordinates with other County divisions/departments such as Accounting, Facilities & Operations, Purchasing, Real Estate, etc. In order to continuously evaluate and improve the quality of our service, SoCoPi's ideal Capital Project Manager candidate possesses significant experience in planning, design, bid, and construction phase management and knowledge of the related environmental review processes. Proficiency in Microsoft Office Bluebeam is desired. Additionally, the ideal candidate has: A proactive approach to problem-solving and the ability to effectively oversee multiple projects simultaneously Experience developing and managing budgets and schedules and a passion for getting things done, on time, and on budget Demonstrated experience using earned value methodologies to maintain cost and schedule performance perimeters Multiple years of experience ensuring task orders, Board Items, contract agreements, etc. are compliant with California Public Contract Code and the California Uniform Construction Cost Accounting Act The ability to analyze performance and workload data to develop and implement efficient and cost-effective procedural changes, methods, and systems Excellent communication skills, and can effectively interact with contractors, staff, department heads, and County officials Strong analytical skills, expert judgment, and a commonsense approach to addressing daily challenges A high level of integrity, a positive attitude, and the ability to lead without ego While the position’s hours are normally Monday through Friday from 8 am to 5 pm PST in an office environment, depending upon operational needs, the Capital Project Manager must be willing to work at project sites. Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org . This recruitment is being conducted to fill the Capital Project Manager position in SoCoPi, formerly the General Services Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience : Any combination of education, training, and experience which would likely provide the required knowledge and abilities listed. Normally, this would include graduation from an accredited college or university with a degree in architecture, engineering, or construction management and four years of experience as a professional architect, engineer, or certified construction manager with increasingly responsible experience managing major commercial, institutional, or industrial design and construction projects which included the supervision of staff. Experience with project management for a mid-size public agency is also desirable. Certificate: Possession of a current, valid certificate of registration as an Architect or Engineer issued by the State of California, or possession of a Certified Construction Manager credential accredited by the American National Standards Institute (ANSI) certification and issued by Construction Management Association of America’s (CMAA) Construction Management Institute. License: Possession of a valid driver’s license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment, to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of : the principles related to major building and major facility design, construction, and long term maintenance; laws, ordinances, and codes, including the Americans With Disabilities Act, related to design and construction of major buildings and facilities; major buildings and facilities construction methods and materials and their application to design. Working knowledge of : Public Contracts Code and other laws and regulations relative to major public sector construction; contract administration pertaining to major buildings and facilities; and preparation of cost estimates, budget, and schedule management. Ability to : read and correctly interpret complex plans and specifications; work with people in groups and individually; coordinate the work of engineers, architects, contractors, and others engaged in the programming, planning, design, and construction of large, complex, or specialized projects; plan and organize major work projects and make assignments of work in order to meet deadlines on large and complex projects; use computers and software including word processing, spreadsheet, and project management applications; manage consultants’ preparation of construction and contract documents; communicate both orally and in writing at a level commensurate with successful job performance; evaluate and communicate to direct reports regarding behavior and performance achievements and areas needing improvement; make mathematical calculations; analyze situations accurately and adopt an effective course of actions. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CG HR Technician: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Aug 29, 2023
Full Time
Position Information Expand your career with SoCoPi. Bring your experience in construction management and long-range facility planning to the County of Sonoma! Starting salary up to $67.99/hour ($141,903/year), a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $2,000 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Join Our Team The Sonoma County Public Infrastructure (SoCoPi) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. Their Planning Group is committed to identifying and aligning capital projects with the County's Resilient Infrastructure Strategic Plan Pillar . They work hard to enhance services to the community by investing in the County's facilities and infrastructure which includes buildings, communications, flood protection, and roads. As an integral member of the management team, the Capital Project Manager reports directly to the Senior Capital Project Manager and oversees the planning, design, and construction of major or specialized projects that span several years and result in a new building, a major addition, or renovation of a complete complex of facilities. This position is also responsible for long-range facility planning studies and supervises a team of project specialists and administrative staff. Additionally, day-to-day operations require that the Capital Project Manager collaborates and coordinates with other County divisions/departments such as Accounting, Facilities & Operations, Purchasing, Real Estate, etc. In order to continuously evaluate and improve the quality of our service, SoCoPi's ideal Capital Project Manager candidate possesses significant experience in planning, design, bid, and construction phase management and knowledge of the related environmental review processes. Proficiency in Microsoft Office Bluebeam is desired. Additionally, the ideal candidate has: A proactive approach to problem-solving and the ability to effectively oversee multiple projects simultaneously Experience developing and managing budgets and schedules and a passion for getting things done, on time, and on budget Demonstrated experience using earned value methodologies to maintain cost and schedule performance perimeters Multiple years of experience ensuring task orders, Board Items, contract agreements, etc. are compliant with California Public Contract Code and the California Uniform Construction Cost Accounting Act The ability to analyze performance and workload data to develop and implement efficient and cost-effective procedural changes, methods, and systems Excellent communication skills, and can effectively interact with contractors, staff, department heads, and County officials Strong analytical skills, expert judgment, and a commonsense approach to addressing daily challenges A high level of integrity, a positive attitude, and the ability to lead without ego While the position’s hours are normally Monday through Friday from 8 am to 5 pm PST in an office environment, depending upon operational needs, the Capital Project Manager must be willing to work at project sites. Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org . This recruitment is being conducted to fill the Capital Project Manager position in SoCoPi, formerly the General Services Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience : Any combination of education, training, and experience which would likely provide the required knowledge and abilities listed. Normally, this would include graduation from an accredited college or university with a degree in architecture, engineering, or construction management and four years of experience as a professional architect, engineer, or certified construction manager with increasingly responsible experience managing major commercial, institutional, or industrial design and construction projects which included the supervision of staff. Experience with project management for a mid-size public agency is also desirable. Certificate: Possession of a current, valid certificate of registration as an Architect or Engineer issued by the State of California, or possession of a Certified Construction Manager credential accredited by the American National Standards Institute (ANSI) certification and issued by Construction Management Association of America’s (CMAA) Construction Management Institute. License: Possession of a valid driver’s license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment, to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of : the principles related to major building and major facility design, construction, and long term maintenance; laws, ordinances, and codes, including the Americans With Disabilities Act, related to design and construction of major buildings and facilities; major buildings and facilities construction methods and materials and their application to design. Working knowledge of : Public Contracts Code and other laws and regulations relative to major public sector construction; contract administration pertaining to major buildings and facilities; and preparation of cost estimates, budget, and schedule management. Ability to : read and correctly interpret complex plans and specifications; work with people in groups and individually; coordinate the work of engineers, architects, contractors, and others engaged in the programming, planning, design, and construction of large, complex, or specialized projects; plan and organize major work projects and make assignments of work in order to meet deadlines on large and complex projects; use computers and software including word processing, spreadsheet, and project management applications; manage consultants’ preparation of construction and contract documents; communicate both orally and in writing at a level commensurate with successful job performance; evaluate and communicate to direct reports regarding behavior and performance achievements and areas needing improvement; make mathematical calculations; analyze situations accurately and adopt an effective course of actions. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CG HR Technician: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
