Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Lead Undergraduate Recruitment Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Undergraduate Admissions & Recruitment Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,497,000.00 Per Month ($65,965.00 Annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director for Undergraduate Recruitment, the Lead Undergraduate Recruitment Specialist provides complex and multifaceted advising to prospective students in the Office of Undergraduate Admissions and Recruitment and serves as SF State’s Transfer Success Pathways (TSP) Campus Coordinator. The incumbent’s skill level enables them to provide lead work in undergraduate recruitment related to staffing, training, and planning for the SSP II Undergraduate Recruitment Specialists. The lead recruiter represents SF State at high school/community college visits, college nights/fairs, and transfer days/fairs. As the TSP Campus Coordinator, the incumbent coordinates and implements the Transfer Success Pathways/Transfer Planner Program to facilitate SF State’s development, recruitment, and enrollment of a qualified undergraduate student body. The lead recruiter works with the TSP Manager at the California State University (CSU) Chancellor’s Office and other CSU Campus TSP Coordinators as needed. The incumbent serves as a lead within the recruitment team by assisting the recruiters in strategically planning recruitment travel, and by helping with presentations, engagement with school and transfer counselors, and conducting follow-up visits. The lead recruiter identifies potential students and provides information about higher education generally, and the CSU and SF State specifically. The incumbent recruits, advises, and evaluates admissions requirements for prospective undergraduate students to SF State. The lead recruiter educates the public (including K-12, Community College, Community Based Organizations, and SF State stakeholders) about admissions requirements, policies, and processes, and develops and implements programs for student recruitment and yield. The lead recruiter is expected to behave in a manner that promotes good will on behalf of the University. Position Information New Student Outreach & Advising • Provide advisement to prospective students on complex admissions-related matters • Represent SF State at selected outreach activities, counselor meetings and conferences and other special events. • Conduct school visitations and attend college fairs, transfer days, and CSU Counselor Conferences providing outreach services and procedural assistance to perspective students. • Maintain familiarity with course articulation agreements between SF State courses and courses offered by California community colleges; be able to utilize the ASSIST database effectively. • Conduct follow-up visits and plan and implement yield activities in the Spring. Provide training and updates for High Schools, Community Colleges, Community Based Organizations, and SF State stakeholders. • Serve as a Liaison to the Community College of San Francisco, Skyline College, College of San Mateo and other community colleges. • Maintain a thorough and comprehensive knowledge of admissions practices for special populations and programs and services including, but not limited to the following areas: Admissions, Educational Opportunity Program (EOP), Veterans, Associate Degree for Transfers (AD-T), Office of International Programs (OIP), Metro Academies, Athletics, AB540/undocumented students, New Student Programs, Housing, Financial Aid, Residential Life, Majors and Programs, SF State General Education patterns, Alumni Services, etc. • On occasion, visits community colleges and high schools. Assists and lends support to the ongoing assignments of other colleagues within the Office of Undergraduate Admissions and Recruitment. • Collaborate in the development and maintenance of training for Undergraduate Recruitment Specialists. • Contribute to the hiring, training, and performance reviews of Undergraduate Recruitment Specialists. • Contribute to the coordination and implementation of social media marketing and communications plan to attract prospective college students. • Assist the Associate Director for Undergraduate Recruitment in updating the website, social media and other communication vehicles as directed. Transfer Success Pathways Campus Coordinator • Responsible for the coordination, development, implementation, and assessment of campus events, services, and activities related to Transfer Success Pathways (TSP) Program and Transfer Planner, including but not limited to information sessions, specific yield events, student visits, webinars, etc. • Review TSP enrollment and continuously verify student eligibility for program. • Maintain contact and foster relationships with prospective students, applicants, counselors, and parents regarding the TSP and Transfer Planner Programs. • Provides admission information and pre-admission counseling to prospective students and applicants via phone, email, and in person. Follows up with TSP students to ensure requirements for the TSP program are followed. • When necessary, makes admissions eligibility determinations using appropriate criteria, including knowledge and experience of records, transcripts, and official documents. • Represents SF State at various recruitment events on and off campus representing the TSP/Transfer Planner program. • Provide leadership in creating annual marketing plan for transfer student; plan, organize and implement SF State outreach activities toward goals of marketing plan. • Maintain a database of contact information for community college transfer counselors and Articulation Officers. • Be familiar with enrollment trends in community colleges and other universities. Special Events • Assist in the planning and implementation of on and off campus special events, including Discover SF State, Explore SF State, College Fairs, Counselor Conferences and various events where the University engages with prospective students and their parents and counselors. Other Duties as Assigned At All Times • Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) • Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field; 3 years of professional student services related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications • Master’s degree. • Particular knowledge of California and the CSU higher education environment. • Previous work with transfer students. • Knowledgeable of procedures and practices of student outreach and recruitment, marketing and admissions, and their relation to the instructional program and to other student services programs. • Ability to use institutional data to effectively make a strategic recruitment plan. • Experience in effective program design, planning, and implementation of a major project or activities targeting prospective students, with an emphasis on first time college students. • Demonstrated experience supervising others. • Proficiency in more than one language. • Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork. • Effective oral, written and nonverbal communication skills. • Customer/Client Focus with an emphasis in problem solving and resolution. • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. • Diversity and inclusion. Environmental/Physical/Special • Frequent travel to school or community sites. • Ability and willingness to accommodate flexible work schedule that includes evenings and weekends, providing outreach services to students and community agencies. • Must transport recruitment materials to and from site; must load and unload materials weighing up to 50 pounds each. • Required to travel to off-campus locations for special activities or conferences. Must sometimes travel by air and stay overnight in hotels when attending outreach functions and professional development events. • Must be willing and able to travel distances of 50 miles or more throughout California, including nights, Saturdays and/or Sundays. • If driving for state business, incumbent must have access to a car with current registration and automobile insurance to travel to school sites, college fairs, and pre-admissions events within California. If no access to a car, incumbent must be able to make their own transportation arrangements to meet outreach commitments on time. • Must be able to competently interact with a culturally and ethnically diverse population of students, family, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Working Title Lead Undergraduate Recruitment Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Undergraduate Admissions & Recruitment Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,497,000.00 Per Month ($65,965.00 Annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director for Undergraduate Recruitment, the Lead Undergraduate Recruitment Specialist provides complex and multifaceted advising to prospective students in the Office of Undergraduate Admissions and Recruitment and serves as SF State’s Transfer Success Pathways (TSP) Campus Coordinator. The incumbent’s skill level enables them to provide lead work in undergraduate recruitment related to staffing, training, and planning for the SSP II Undergraduate Recruitment Specialists. The lead recruiter represents SF State at high school/community college visits, college nights/fairs, and transfer days/fairs. As the TSP Campus Coordinator, the incumbent coordinates and implements the Transfer Success Pathways/Transfer Planner Program to facilitate SF State’s development, recruitment, and enrollment of a qualified undergraduate student body. The lead recruiter works with the TSP Manager at the California State University (CSU) Chancellor’s Office and other CSU Campus TSP Coordinators as needed. The incumbent serves as a lead within the recruitment team by assisting the recruiters in strategically planning recruitment travel, and by helping with presentations, engagement with school and transfer counselors, and conducting follow-up visits. The lead recruiter identifies potential students and provides information about higher education generally, and the CSU and SF State specifically. The incumbent recruits, advises, and evaluates admissions requirements for prospective undergraduate students to SF State. The lead recruiter educates the public (including K-12, Community College, Community Based Organizations, and SF State stakeholders) about admissions requirements, policies, and processes, and develops and implements programs for student recruitment and yield. The lead recruiter is expected to behave in a manner that promotes good will on behalf of the University. Position Information New Student Outreach & Advising • Provide advisement to prospective students on complex admissions-related matters • Represent SF State at selected outreach activities, counselor meetings and conferences and other special events. • Conduct school visitations and attend college fairs, transfer days, and CSU Counselor Conferences providing outreach services and procedural assistance to perspective students. • Maintain familiarity with course articulation agreements between SF State courses and courses offered by California community colleges; be able to utilize the ASSIST database effectively. • Conduct follow-up visits and plan and implement yield activities in the Spring. Provide training and updates for High Schools, Community Colleges, Community Based Organizations, and SF State stakeholders. • Serve as a Liaison to the Community College of San Francisco, Skyline College, College of San Mateo and other community colleges. • Maintain a thorough and comprehensive knowledge of admissions practices for special populations and programs and services including, but not limited to the following areas: Admissions, Educational Opportunity Program (EOP), Veterans, Associate Degree for Transfers (AD-T), Office of International Programs (OIP), Metro Academies, Athletics, AB540/undocumented students, New Student Programs, Housing, Financial Aid, Residential Life, Majors and Programs, SF State General Education patterns, Alumni Services, etc. • On occasion, visits community colleges and high schools. Assists and lends support to the ongoing assignments of other colleagues within the Office of Undergraduate Admissions and Recruitment. • Collaborate in the development and maintenance of training for Undergraduate Recruitment Specialists. • Contribute to the hiring, training, and performance reviews of Undergraduate Recruitment Specialists. • Contribute to the coordination and implementation of social media marketing and communications plan to attract prospective college students. • Assist the Associate Director for Undergraduate Recruitment in updating the website, social media and other communication vehicles as directed. Transfer Success Pathways Campus Coordinator • Responsible for the coordination, development, implementation, and assessment of campus events, services, and activities related to Transfer Success Pathways (TSP) Program and Transfer Planner, including but not limited to information sessions, specific yield events, student visits, webinars, etc. • Review TSP enrollment and continuously verify student eligibility for program. • Maintain contact and foster relationships with prospective students, applicants, counselors, and parents regarding the TSP and Transfer Planner Programs. • Provides admission information and pre-admission counseling to prospective students and applicants via phone, email, and in person. Follows up with TSP students to ensure requirements for the TSP program are followed. • When necessary, makes admissions eligibility determinations using appropriate criteria, including knowledge and experience of records, transcripts, and official documents. • Represents SF State at various recruitment events on and off campus representing the TSP/Transfer Planner program. • Provide leadership in creating annual marketing plan for transfer student; plan, organize and implement SF State outreach activities toward goals of marketing plan. • Maintain a database of contact information for community college transfer counselors and Articulation Officers. • Be familiar with enrollment trends in community colleges and other universities. Special Events • Assist in the planning and implementation of on and off campus special events, including Discover SF State, Explore SF State, College Fairs, Counselor Conferences and various events where the University engages with prospective students and their parents and counselors. Other Duties as Assigned At All Times • Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) • Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field; 3 years of professional student services related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications • Master’s degree. • Particular knowledge of California and the CSU higher education environment. • Previous work with transfer students. • Knowledgeable of procedures and practices of student outreach and recruitment, marketing and admissions, and their relation to the instructional program and to other student services programs. • Ability to use institutional data to effectively make a strategic recruitment plan. • Experience in effective program design, planning, and implementation of a major project or activities targeting prospective students, with an emphasis on first time college students. • Demonstrated experience supervising others. • Proficiency in more than one language. • Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork. • Effective oral, written and nonverbal communication skills. • Customer/Client Focus with an emphasis in problem solving and resolution. • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. • Diversity and inclusion. Environmental/Physical/Special • Frequent travel to school or community sites. • Ability and willingness to accommodate flexible work schedule that includes evenings and weekends, providing outreach services to students and community agencies. • Must transport recruitment materials to and from site; must load and unload materials weighing up to 50 pounds each. • Required to travel to off-campus locations for special activities or conferences. Must sometimes travel by air and stay overnight in hotels when attending outreach functions and professional development events. • Must be willing and able to travel distances of 50 miles or more throughout California, including nights, Saturdays and/or Sundays. • If driving for state business, incumbent must have access to a car with current registration and automobile insurance to travel to school sites, college fairs, and pre-admissions events within California. If no access to a car, incumbent must be able to make their own transportation arrangements to meet outreach commitments on time. • Must be able to competently interact with a culturally and ethnically diverse population of students, family, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Graduate Admissions Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department The Division of Graduate Studies & Career Development Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,610.00 - $4,620.00 Per Month ($55,320.00 - $55,440.00 Annually) Position Summary Under the general direction of the Associate Director for Graduate Admissions, the Graduate Admissions Specialist oversees a range of moderately complex student services professional tasks aimed at supporting graduate student outreach, recruitment, and the admissions process. The incumbent is responsible for executing various functions, including advising and guiding prospective graduate students through the application process, assessing eligibility for admission, and facilitating communication with applicants. Key responsibilities of this role involve collaborating closely with Graduate Coordinators and academic partners, ensuring the accuracy of reports and sharing information, and contributing to the achievement of SF State's enrollment goals. The Graduate Admissions Specialist is an integral part of the admissions team, conducts initial application processing and the maintenance of graduate student records, coordinates electronic file management, and accurate data entry. The incumbent offers comprehensive assistance to both prospective applicants and newly admitted students through various channels, such as phone, in-person interactions, and email correspondence. The Specialist will actively participate in assessing academic records to determine eligibility for admissions and residency determination at the point of admissions evaluation. Priorities designated as percentages in this position description are subject to change according to the academic calendar and department needs. Position Information Graduate Admissions Evaluation Review academic credentials of resident, nonresident, and international graduate study applicants to determine admissions eligibility. Interpret and communicate graduate admission policies to faculty, staff, prospective, and new graduate students, clarifying policies and procedures. Identify areas for improvement in admissions evaluations and processes, reviewing and suggesting business process enhancements. Ensure timely and effective communication with applicants throughout the admissions cycle. Assist in crafting targeted messages aimed at prospective students to enhance engagement and enrollment. Manage an assigned caseload of applications for graduate study, including collecting and updating transcripts and other required admission documents. Reach out to applicants as required, prompting the completion of applications within specified timeframes. Maintain student records in the OnBase platform, ensuring accuracy and accessibility. Prepare and transmit admission and denial letters to students, maintaining clear and professional communication. Coordinate with Admissions Evaluators during peak periods for application evaluations and official transcript audits post-census each semester. Validate, troubleshoot, and correct Enrollment Reporting System (ERS) admissions data to ensure timely compliance with Chancellor's Office deadlines. Route admissions and continuing student documents to relevant academic departments or campus divisions. Maintain student records in the OnBase platform, ensuring accuracy and accessibility. Prepare and transmit admission and denial letters to students, maintaining clear and professional communication. Under the direction of the Associate Director, coordinate the completion of assigned Cal State Apply application portal configurations during the annual rollover period. Provide Basic Student Services To Graduate Students Serve as the initial point of contact via email and phone for graduate students, addressing inquiries about the application process, admission procedures, continuing student guidelines, degree status application, and Graduate Studies policies and deadlines. Handle more complex student inquiries by forwarding them to the appropriate staff for further review and action. Conduct phone banking and email outreach to support year-round application, enrollment, and retention efforts. Collect student forms and route them to relevant student services professionals for prompt processing. Assist in resolving issues related to registration holds, To-Do List requirements, and other related tasks. Verify the reception of final/official transcripts necessary for removing registration holds. Initial Residency Determination Collect, review, and process residency questionnaires, status documents, and supporting documentation. Ensure all newly admitted postbaccalaureate students have a residency status at the time of admission and printed on their admission letter. Respond to all inquiries from prospective, applicant, and newly admitted students regarding their residency status. Update residency status as needed. Communicate changes in residency status with the Bursar's Office where appropriate. Conduct outreach to students with undetermined residency status. Other duties as assigned Minimum Qualifications Knowledge and Abilities Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience Possession of this knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications One year of experience working in Graduate Admissions in Higher Education. Environmental/Physical/Special Extensive sitting, phone, computer keyboarding, and monitor use, up to 8 hours per day. Occasional weekend and evening work hours. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Sep 28, 2023
Full Time
Description: Working Title Graduate Admissions Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department The Division of Graduate Studies & Career Development Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,610.00 - $4,620.00 Per Month ($55,320.00 - $55,440.00 Annually) Position Summary Under the general direction of the Associate Director for Graduate Admissions, the Graduate Admissions Specialist oversees a range of moderately complex student services professional tasks aimed at supporting graduate student outreach, recruitment, and the admissions process. The incumbent is responsible for executing various functions, including advising and guiding prospective graduate students through the application process, assessing eligibility for admission, and facilitating communication with applicants. Key responsibilities of this role involve collaborating closely with Graduate Coordinators and academic partners, ensuring the accuracy of reports and sharing information, and contributing to the achievement of SF State's enrollment goals. The Graduate Admissions Specialist is an integral part of the admissions team, conducts initial application processing and the maintenance of graduate student records, coordinates electronic file management, and accurate data entry. The incumbent offers comprehensive assistance to both prospective applicants and newly admitted students through various channels, such as phone, in-person interactions, and email correspondence. The Specialist will actively participate in assessing academic records to determine eligibility for admissions and residency determination at the point of admissions evaluation. Priorities designated as percentages in this position description are subject to change according to the academic calendar and department needs. Position Information Graduate Admissions Evaluation Review academic credentials of resident, nonresident, and international graduate study applicants to determine admissions eligibility. Interpret and communicate graduate admission policies to faculty, staff, prospective, and new graduate students, clarifying policies and procedures. Identify areas for improvement in admissions evaluations and processes, reviewing and suggesting business process enhancements. Ensure timely and effective communication with applicants throughout the admissions cycle. Assist in crafting targeted messages aimed at prospective students to enhance engagement and enrollment. Manage an assigned caseload of applications for graduate study, including collecting and updating transcripts and other required admission documents. Reach out to applicants as required, prompting the completion of applications within specified timeframes. Maintain student records in the OnBase platform, ensuring accuracy and accessibility. Prepare and transmit admission and denial letters to students, maintaining clear and professional communication. Coordinate with Admissions Evaluators during peak periods for application evaluations and official transcript audits post-census each semester. Validate, troubleshoot, and correct Enrollment Reporting System (ERS) admissions data to ensure timely compliance with Chancellor's Office deadlines. Route admissions and continuing student documents to relevant academic departments or campus divisions. Maintain student records in the OnBase platform, ensuring accuracy and accessibility. Prepare and transmit admission and denial letters to students, maintaining clear and professional communication. Under the direction of the Associate Director, coordinate the completion of assigned Cal State Apply application portal configurations during the annual rollover period. Provide Basic Student Services To Graduate Students Serve as the initial point of contact via email and phone for graduate students, addressing inquiries about the application process, admission procedures, continuing student guidelines, degree status application, and Graduate Studies policies and deadlines. Handle more complex student inquiries by forwarding them to the appropriate staff for further review and action. Conduct phone banking and email outreach to support year-round application, enrollment, and retention efforts. Collect student forms and route them to relevant student services professionals for prompt processing. Assist in resolving issues related to registration holds, To-Do List requirements, and other related tasks. Verify the reception of final/official transcripts necessary for removing registration holds. Initial Residency Determination Collect, review, and process residency questionnaires, status documents, and supporting documentation. Ensure all newly admitted postbaccalaureate students have a residency status at the time of admission and printed on their admission letter. Respond to all inquiries from prospective, applicant, and newly admitted students regarding their residency status. Update residency status as needed. Communicate changes in residency status with the Bursar's Office where appropriate. Conduct outreach to students with undetermined residency status. Other duties as assigned Minimum Qualifications Knowledge and Abilities Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience Possession of this knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications One year of experience working in Graduate Admissions in Higher Education. Environmental/Physical/Special Extensive sitting, phone, computer keyboarding, and monitor use, up to 8 hours per day. Occasional weekend and evening work hours. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the supervision and direction of the SDSU IV Dean of Students, the Retention Specialist will assist in efforts to support the students at SDSU Imperial Valley. The Retention Specialist for this position will provide academic advising to enable students to understand their collegiate experiences at different levels of awareness via personal growth, co-curricular programs, and advising. The Retention Specialist will also support outreach efforts to students who are at risk in terms of retention and will coordinate New Student Orientation. The Retention Specialist will be part of the Student Affairs unit at SDSU Imperial Valley and assist with the overall strategic plans and goals for the university, division, and campus. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in Calexico. Department Summary SDSU Imperial Valley is a campus/college of San Diego State University serving the desert area of southeastern California. It is accredited as an integral unit of SDSU and operates under the same governance structure and university policies. Established in 1959 by an act of the State Legislature, SDSU IV offers its programs at two locations in Imperial County: Calexico and Brawley. Offering four-year and two-year undergraduate degrees, graduate degrees, and post-baccalaureate credential programs, SDSU Imperial Valley helps matriculated students achieve their higher education goals. Currently, SDSU IV employs 61 full-time faculty and staff members. The SDSU Imperial Valley Student Affairs unit, working in conjunction with the Division of Student Affairs and Campus Diversity at the San Diego campus, is mutually responsible for the coordination and development of student services and for building the inclusive excellence of SDSU’s staff and faculty. Areas of services include but are not limited to, Career Services, Counseling and Psychological Services, Educational Opportunity Programs, Financial Aid and Scholarships, Veterans Services, Student Ability Success Center, Student Health Services, Student Life and Leadership, Student Rights and Responsibilities, Testing Services, and Supporting the Associated Students. Under the direction of the Dean for SDSU Imperial Valley, the Dean of Students is the lead administrator for the Student Affairs unit. The unit works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations, and organizational structures while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging, and inclusion. For more information regarding San Diego State University - Imperial Valley Campus, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Bilingual: English Spanish Experience using Microsoft Office applications and Google applications Experience with outreach and support of students experiencing academic difficulties Education: master’s degree from an accredited college or university in counseling, higher education, student affairs or job-related field is preferred Experience advising and/or counseling underrepresented, low-income and first-generation college students and working effectively with students from diverse backgrounds Experience advising and/or counseling college students in academic and/or co-curricular settings General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 14, 2023. To receive full consideration, apply by September 13, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Position Summary Under the supervision and direction of the SDSU IV Dean of Students, the Retention Specialist will assist in efforts to support the students at SDSU Imperial Valley. The Retention Specialist for this position will provide academic advising to enable students to understand their collegiate experiences at different levels of awareness via personal growth, co-curricular programs, and advising. The Retention Specialist will also support outreach efforts to students who are at risk in terms of retention and will coordinate New Student Orientation. The Retention Specialist will be part of the Student Affairs unit at SDSU Imperial Valley and assist with the overall strategic plans and goals for the university, division, and campus. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in Calexico. Department Summary SDSU Imperial Valley is a campus/college of San Diego State University serving the desert area of southeastern California. It is accredited as an integral unit of SDSU and operates under the same governance structure and university policies. Established in 1959 by an act of the State Legislature, SDSU IV offers its programs at two locations in Imperial County: Calexico and Brawley. Offering four-year and two-year undergraduate degrees, graduate degrees, and post-baccalaureate credential programs, SDSU Imperial Valley helps matriculated students achieve their higher education goals. Currently, SDSU IV employs 61 full-time faculty and staff members. The SDSU Imperial Valley Student Affairs unit, working in conjunction with the Division of Student Affairs and Campus Diversity at the San Diego campus, is mutually responsible for the coordination and development of student services and for building the inclusive excellence of SDSU’s staff and faculty. Areas of services include but are not limited to, Career Services, Counseling and Psychological Services, Educational Opportunity Programs, Financial Aid and Scholarships, Veterans Services, Student Ability Success Center, Student Health Services, Student Life and Leadership, Student Rights and Responsibilities, Testing Services, and Supporting the Associated Students. Under the direction of the Dean for SDSU Imperial Valley, the Dean of Students is the lead administrator for the Student Affairs unit. The unit works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations, and organizational structures while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging, and inclusion. For more information regarding San Diego State University - Imperial Valley Campus, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Bilingual: English Spanish Experience using Microsoft Office applications and Google applications Experience with outreach and support of students experiencing academic difficulties Education: master’s degree from an accredited college or university in counseling, higher education, student affairs or job-related field is preferred Experience advising and/or counseling underrepresented, low-income and first-generation college students and working effectively with students from diverse backgrounds Experience advising and/or counseling college students in academic and/or co-curricular settings General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 14, 2023. To receive full consideration, apply by September 13, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the supervision of the Associate Director of Student Care and Academic Initiatives for Residential Education, the General Advisor & Retention Specialist has responsibility for developing and implementing advising and programs that facilitate growth in the areas of scholarship, personal and leadership development, citizenship, mentorship, and campus engagement. The General Advisor & Retention Specialist provides guidance and mentoring, through programming and advising efforts, to residential students at SDSU. The General Advisor & Retention Specialist is responsible for the completion of program-related tasks or projects assigned by the appropriate administrator. The General Advisor & Retention Specialist in this position provides backup generalist support to other program coordinators within the department to support retention, academic excellence and enhance graduation rates. Evening and weekend work are routinely part of this position. The Residential Education Office General Advisor and Retention Specialist will: Provide academic and holistic advising to students living on campus in the residential housing facilities at San Diego State University. If needed, referrals to campus resources will be provided. Implement initiatives to improve communications to students, through in-person presentations/workshops and web-based/online technology. Facilitate student success through program/workshop development and/or implementation. Provide support for students experiencing concerns regarding academic advisement, course selection, and degree evaluation. Provide guidance and personal counseling related to self-awareness, personal growth and academic probation that facilitates the continuation of students towards degree goals. Work closely with the Office of Evaluations and/or individual Colleges to provide guidance to students that depend on their curriculum. Work collaboratively with campus partners to provide advising in high-impact practice opportunities (such as internships, study abroad opportunities, research, etc.) for students to enhance their academic coursework. The REO General Advisor and Retention Specialist will participate, as appropriate, in various Residential Education programs and will carry out other duties as assigned by the Associate Director and/or Executive Director of Residential Education. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2024, with the possibility of reappointment. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Ability to work evenings and weekends . The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Residential Education Office is designated as the University department responsible for planning and administering programs and services in on-campus housing communities including those in traditional residence halls and apartment complexes. The Residential Education Office serves to enhance student life and success through a comprehensive living-learning experience that provides academic and personal support, contact with faculty, educational programs, community activities, student leadership development and multicultural learning opportunities. The department is part of the Vice President for Student Affairs and Campus Diversity/Campus Life sub-division. The Residential Education Office strives to provide safe and supportive on campus living learning communities where diverse students are challenged to develop holistically; as scholars, citizens, and leaders. Residential Education staff members are dedicated to providing curricular and co-curricular experiences to develop and enhance residents’ academic success, awareness and appreciation of diversity, and civic responsibility. Residential Education’s values are a set of core beliefs that guide our work with students, colleagues, faculty, and other constituents. While contributing to the goals of the University and the Division of Student Affairs and Campus Diversity, staff members of the Residential Education Office strive to: Achieve excellence in all that we do. Address students as unique individuals with multidimensional needs and unlimited potential for personal development. Promote integrity, accountability, responsibility, respect, and collaboration. Promote the connectedness between curricular and co-curricular learning. Embrace, celebrate, and educate on issues related to diversity. Develop communities that embrace civic responsibility, life-long learning, and healthy lifestyles. Maintain balance and perspective, serving as sound role models for others. Innovate, evaluate, and refine programs to best meet the needs of the changing student population. To accomplish these objectives, Residential Education employs approximately 16 Residence Hall Coordinators, 10 Assistant Program Coordinators, 200 paraprofessional team members, a central office staff of 17, and a variety of student assistants. For more information regarding the Student Affairs Residential Education Department, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Key Qualifications Master’s degree in higher education, student affairs, counseling, or a related field is preferred. Familiarity with academic advising practices, especially working with first and second-year students is preferred. Ability to effectively handle and complete several ongoing projects and activities in a work environment characterized by frequent interruptions. Organizational and programming skills. Effective interpersonal skills required to build and maintain cooperative working relationships among diverse individuals and groups. Ability to present clear and concise information orally and in written reports. Ability to interpret and apply a wide variety of programs and University policies and guidelines. Ability to understand and effectively monitor fiscal budgets. Ability to effectively use EAB Navigate, MySDSU, PeopleSoft, Webportal, Word, Excel, PowerPoint, and Google Applications to create and analyze reports, manage data, resource materials and presentations is preferred. Ability to speak before all groups of students and possess the skills necessary to deal with sensitive and confidential issues. Ability to work evenings and weekends. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 30, 2023. To receive full consideration, apply by June 29, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Position Summary Under the supervision of the Associate Director of Student Care and Academic Initiatives for Residential Education, the General Advisor & Retention Specialist has responsibility for developing and implementing advising and programs that facilitate growth in the areas of scholarship, personal and leadership development, citizenship, mentorship, and campus engagement. The General Advisor & Retention Specialist provides guidance and mentoring, through programming and advising efforts, to residential students at SDSU. The General Advisor & Retention Specialist is responsible for the completion of program-related tasks or projects assigned by the appropriate administrator. The General Advisor & Retention Specialist in this position provides backup generalist support to other program coordinators within the department to support retention, academic excellence and enhance graduation rates. Evening and weekend work are routinely part of this position. The Residential Education Office General Advisor and Retention Specialist will: Provide academic and holistic advising to students living on campus in the residential housing facilities at San Diego State University. If needed, referrals to campus resources will be provided. Implement initiatives to improve communications to students, through in-person presentations/workshops and web-based/online technology. Facilitate student success through program/workshop development and/or implementation. Provide support for students experiencing concerns regarding academic advisement, course selection, and degree evaluation. Provide guidance and personal counseling related to self-awareness, personal growth and academic probation that facilitates the continuation of students towards degree goals. Work closely with the Office of Evaluations and/or individual Colleges to provide guidance to students that depend on their curriculum. Work collaboratively with campus partners to provide advising in high-impact practice opportunities (such as internships, study abroad opportunities, research, etc.) for students to enhance their academic coursework. The REO General Advisor and Retention Specialist will participate, as appropriate, in various Residential Education programs and will carry out other duties as assigned by the Associate Director and/or Executive Director of Residential Education. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2024, with the possibility of reappointment. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Ability to work evenings and weekends . The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Residential Education Office is designated as the University department responsible for planning and administering programs and services in on-campus housing communities including those in traditional residence halls and apartment complexes. The Residential Education Office serves to enhance student life and success through a comprehensive living-learning experience that provides academic and personal support, contact with faculty, educational programs, community activities, student leadership development and multicultural learning opportunities. The department is part of the Vice President for Student Affairs and Campus Diversity/Campus Life sub-division. The Residential Education Office strives to provide safe and supportive on campus living learning communities where diverse students are challenged to develop holistically; as scholars, citizens, and leaders. Residential Education staff members are dedicated to providing curricular and co-curricular experiences to develop and enhance residents’ academic success, awareness and appreciation of diversity, and civic responsibility. Residential Education’s values are a set of core beliefs that guide our work with students, colleagues, faculty, and other constituents. While contributing to the goals of the University and the Division of Student Affairs and Campus Diversity, staff members of the Residential Education Office strive to: Achieve excellence in all that we do. Address students as unique individuals with multidimensional needs and unlimited potential for personal development. Promote integrity, accountability, responsibility, respect, and collaboration. Promote the connectedness between curricular and co-curricular learning. Embrace, celebrate, and educate on issues related to diversity. Develop communities that embrace civic responsibility, life-long learning, and healthy lifestyles. Maintain balance and perspective, serving as sound role models for others. Innovate, evaluate, and refine programs to best meet the needs of the changing student population. To accomplish these objectives, Residential Education employs approximately 16 Residence Hall Coordinators, 10 Assistant Program Coordinators, 200 paraprofessional team members, a central office staff of 17, and a variety of student assistants. For more information regarding the Student Affairs Residential Education Department, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Key Qualifications Master’s degree in higher education, student affairs, counseling, or a related field is preferred. Familiarity with academic advising practices, especially working with first and second-year students is preferred. Ability to effectively handle and complete several ongoing projects and activities in a work environment characterized by frequent interruptions. Organizational and programming skills. Effective interpersonal skills required to build and maintain cooperative working relationships among diverse individuals and groups. Ability to present clear and concise information orally and in written reports. Ability to interpret and apply a wide variety of programs and University policies and guidelines. Ability to understand and effectively monitor fiscal budgets. Ability to effectively use EAB Navigate, MySDSU, PeopleSoft, Webportal, Word, Excel, PowerPoint, and Google Applications to create and analyze reports, manage data, resource materials and presentations is preferred. Ability to speak before all groups of students and possess the skills necessary to deal with sensitive and confidential issues. Ability to work evenings and weekends. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 30, 2023. To receive full consideration, apply by June 29, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the direct supervision and guidance of the Senior Associate Athletic Director of Student-Athlete Support Services, the Academic Advisor/Assistant Learning Specialist is dedicated to assisting student-athletes by providing academic support in accordance with NCAA, conference, and university requirements. This position will work closely with the Learning Specialist in assisting student-athletes to navigate their academic career at San Diego State University by providing general academic support to include advisement of institutional, conference, and NCAA requirements, major and course selection, campus resources, and individualized academic support as needed for designated student-athletes. The Academic Advisor/Assistant Learning Specialist will be trained to devise an integrated plan to include tutoring, writing support, time management, and campus resources in order to maximize the student-athlete’s academic success. This plan will include regular communication with the student-athletes via in-person meetings, drop-in visits, and email. Weekly progress reports will be submitted to appropriate stakeholders. The Academic Advisor/Assistant Learning Specialist will coordinate and assist with the Student-Athlete Academic Support Services staff and campus resources to best meet the academic needs of student-athletes. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 19 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. Student-Athlete Academic Support Services provides a wide variety of professional services and activities ranging from pre-admission guidance and diagnostic testing to admission to the University, through post-graduation. The purpose of the program’s services and activities is to assist and support student-athletes in achieving high academic success and personal integrity while progressing toward a degree objective. Services and activities include a specialized athlete orientation, pre-admission counseling, referrals to campus resources, academic improvement sessions, tutoring, and individual academic, competency, and eligibility advising and guidance. For more information regarding the Athletics Department, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Key Qualifications Compliance with all NCAA, conference, and San Diego State University rules, policies and procedures is of paramount importance to the university. All position responsibilities should be carried out in full compliance with all such rules and regulations. Skills in advising, tutoring, collecting and analyzing data, curriculum advising, and program development. Excellent organizational and leadership skills. Strong verbal and written communication skills, and excellent interpersonal skills to develop and maintain effective relationships with administration, faculty, coaches, parents, student-athletes, constituents within the university, and the university community. Master’s or post-graduate degree in a related field is preferred. Experience working in a Division I athletic department advising/tutoring/mentoring student-athletes. Knowledge of NCAA initial and continuing eligibility requirements. Previous experience teaching. Previous experience with ACS and GradesFirst. Ability to work some evenings and weekends and travel. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,764 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,764 - $4,604 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 13, 2023. To receive full consideration, apply by October 12, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Beau Barron at bbarron3@sdsu.edu. Closing Date/Time: Open until filled
Sep 28, 2023
Full Time
Description: Position Summary Under the direct supervision and guidance of the Senior Associate Athletic Director of Student-Athlete Support Services, the Academic Advisor/Assistant Learning Specialist is dedicated to assisting student-athletes by providing academic support in accordance with NCAA, conference, and university requirements. This position will work closely with the Learning Specialist in assisting student-athletes to navigate their academic career at San Diego State University by providing general academic support to include advisement of institutional, conference, and NCAA requirements, major and course selection, campus resources, and individualized academic support as needed for designated student-athletes. The Academic Advisor/Assistant Learning Specialist will be trained to devise an integrated plan to include tutoring, writing support, time management, and campus resources in order to maximize the student-athlete’s academic success. This plan will include regular communication with the student-athletes via in-person meetings, drop-in visits, and email. Weekly progress reports will be submitted to appropriate stakeholders. The Academic Advisor/Assistant Learning Specialist will coordinate and assist with the Student-Athlete Academic Support Services staff and campus resources to best meet the academic needs of student-athletes. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 19 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. Student-Athlete Academic Support Services provides a wide variety of professional services and activities ranging from pre-admission guidance and diagnostic testing to admission to the University, through post-graduation. The purpose of the program’s services and activities is to assist and support student-athletes in achieving high academic success and personal integrity while progressing toward a degree objective. Services and activities include a specialized athlete orientation, pre-admission counseling, referrals to campus resources, academic improvement sessions, tutoring, and individual academic, competency, and eligibility advising and guidance. For more information regarding the Athletics Department, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Key Qualifications Compliance with all NCAA, conference, and San Diego State University rules, policies and procedures is of paramount importance to the university. All position responsibilities should be carried out in full compliance with all such rules and regulations. Skills in advising, tutoring, collecting and analyzing data, curriculum advising, and program development. Excellent organizational and leadership skills. Strong verbal and written communication skills, and excellent interpersonal skills to develop and maintain effective relationships with administration, faculty, coaches, parents, student-athletes, constituents within the university, and the university community. Master’s or post-graduate degree in a related field is preferred. Experience working in a Division I athletic department advising/tutoring/mentoring student-athletes. Knowledge of NCAA initial and continuing eligibility requirements. Previous experience teaching. Previous experience with ACS and GradesFirst. Ability to work some evenings and weekends and travel. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,764 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,764 - $4,604 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 13, 2023. To receive full consideration, apply by October 12, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Beau Barron at bbarron3@sdsu.edu. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title SoCal Regional Undergraduate Recruitment Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Undergraduate Admission and Recruitment Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,935,000.00 Per Month ($59,225.00 Annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director for Undergraduate Recruitment, the SoCal Regional Undergraduate Recruitment Specialist represents SF State at Southern California high school/community college visits, college nights/fairs, and transfer days/fairs as assigned. Incumbent plans visits to schools, schedules and makes presentations and follow-up visits. The regional recruiter identifies potential students, and provides information about higher education generally, and the California State University (CSU) and SF State, specifically; and behaves in a manner that promotes goodwill on behalf of the University. Incumbent recruits, advises, and evaluates admissions requirements for prospective undergraduate students to SF State and the CSU system. The incumbent educates the public (including K-12, Community College, Community Based Organizations, and SF State stakeholders) about admissions requirements, policies, and processes, and develops and implements programs for student recruitment and yield. The incumbent will work remotely, and travel within the Los Angeles and San Diego area, providing coverage in other areas as needed. This is a SoCal-based role, but the incumbent is expected to travel to SF State for large campus events such as Explore SF State and Discover SF State, as well as for all-staff trainings. Position Information Outreach & Advising Provide direct pre-admissions assistance and follow-up for SoCal-based students interested in CSU/SF State University. This includes providing workshops, presentations, and conducting individual and group pre-admissions advising sessions, and preliminary transcript evaluations. Conduct school visitations and attend college fairs, transfer days, and CSU Counselor Conferences providing outreach services and procedural assistance to prospective students. Conduct follow-up visits and plan and implement yield activities in the Spring. Provide training and updates for Community Colleges, K-12, Community Based Organizations, and SF State stakeholders. Serve as main recruiter for all SoCal-based events such as college fairs and yield events. Support daily outreach work including phones, emails, presentations and student advising. Campus Representation Represent the Office of Undergraduate Admissions and Recruitment of SF State at selected campus, community, and statewide CSU events, outreach activities, counselor meetings/conferences, and other special events throughout SoCal. Participate in department and campus committees, programs, and projects as assigned. Maintain a thorough and comprehensive knowledge of admissions practices for special populations, programs, and services including, but not limited to, the following areas: EOP, Veterans, Associate Degree for Transfers (AD-T), Office of International Programs, Metro Academies, Athletics, AB540/undocumented students, Early Start, New Student Programs, Housing, Financial Aid, Residential Life, Majors and Programs, SF State General Education patterns, Alumni, etc. Special Events Assist in the planning and implementation of on and off campus special events, including Discover SF State, Explore SF State, College Fairs, Counselor Conferences and various events where the University engages with prospective students and their parents and counselors. Participate in various virtual student recruitment and outreach campaigns. Percentages noted serve as rough guidelines, and the incumbent needs to demonstrate appropriate flexibility and be prepared to adjust responsibilities on an "as needed" basis in response to changing workplace priorities and constituency demands. Other Duties as Assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment. Work efficiently in an individual remote setting, and also communicate well with the Associate Director and the recruitment team. Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multiaged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a jobrelated field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Master's degree Bilingual skills highly desirable Experience with setting up and conducting virtual meetings using current technologies. Ability to rapidly acquire knowledge of enrollment and student services programs, policies, procedures, and practices, SF State Bulletin, CSU applications, EOP (Educational Opportunity Program) information and supplementary forms, FAFSA (Free Application for Federal Student Aid), and various admissions equity programs targeting underserved students. Ability to acquire and maintain current knowledge of K-12 and higher education issues. Excellent oral and written communication skills. Knowledge of Microsoft Office and other computer and software tools. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork Effective communication skills across a variety of venues. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. o Diversity and inclusion. Environmental/Physical/Special 70% of time is spent traveling to school or community sites. • Must transport recruitment materials to and from site; must load and unload materials weighing up to 50 pounds each. • Must sometimes travel by air and stay overnight in hotels when attending recruitment functions and professional development events. • Ability and willingness to accommodate a flexible work schedule that includes evenings and weekends, providing outreach services to students and community agencies. • Must be willing and able to travel distances of 50 miles or more throughout California, including nights and weekends. • Must have access to a car with current registration and automobile insurance to travel to school sites, college fairs, and pre-admissions events within California; if no access to a car, must make own transportation arrangements to meet recruitment commitments on time. • Must adhere to the Family Education Rights and Privacy Act (FERPA) and the California Information Practices Act by maintaining confidentiality of student information. • Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Working Title SoCal Regional Undergraduate Recruitment Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Undergraduate Admission and Recruitment Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,935,000.00 Per Month ($59,225.00 Annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director for Undergraduate Recruitment, the SoCal Regional Undergraduate Recruitment Specialist represents SF State at Southern California high school/community college visits, college nights/fairs, and transfer days/fairs as assigned. Incumbent plans visits to schools, schedules and makes presentations and follow-up visits. The regional recruiter identifies potential students, and provides information about higher education generally, and the California State University (CSU) and SF State, specifically; and behaves in a manner that promotes goodwill on behalf of the University. Incumbent recruits, advises, and evaluates admissions requirements for prospective undergraduate students to SF State and the CSU system. The incumbent educates the public (including K-12, Community College, Community Based Organizations, and SF State stakeholders) about admissions requirements, policies, and processes, and develops and implements programs for student recruitment and yield. The incumbent will work remotely, and travel within the Los Angeles and San Diego area, providing coverage in other areas as needed. This is a SoCal-based role, but the incumbent is expected to travel to SF State for large campus events such as Explore SF State and Discover SF State, as well as for all-staff trainings. Position Information Outreach & Advising Provide direct pre-admissions assistance and follow-up for SoCal-based students interested in CSU/SF State University. This includes providing workshops, presentations, and conducting individual and group pre-admissions advising sessions, and preliminary transcript evaluations. Conduct school visitations and attend college fairs, transfer days, and CSU Counselor Conferences providing outreach services and procedural assistance to prospective students. Conduct follow-up visits and plan and implement yield activities in the Spring. Provide training and updates for Community Colleges, K-12, Community Based Organizations, and SF State stakeholders. Serve as main recruiter for all SoCal-based events such as college fairs and yield events. Support daily outreach work including phones, emails, presentations and student advising. Campus Representation Represent the Office of Undergraduate Admissions and Recruitment of SF State at selected campus, community, and statewide CSU events, outreach activities, counselor meetings/conferences, and other special events throughout SoCal. Participate in department and campus committees, programs, and projects as assigned. Maintain a thorough and comprehensive knowledge of admissions practices for special populations, programs, and services including, but not limited to, the following areas: EOP, Veterans, Associate Degree for Transfers (AD-T), Office of International Programs, Metro Academies, Athletics, AB540/undocumented students, Early Start, New Student Programs, Housing, Financial Aid, Residential Life, Majors and Programs, SF State General Education patterns, Alumni, etc. Special Events Assist in the planning and implementation of on and off campus special events, including Discover SF State, Explore SF State, College Fairs, Counselor Conferences and various events where the University engages with prospective students and their parents and counselors. Participate in various virtual student recruitment and outreach campaigns. Percentages noted serve as rough guidelines, and the incumbent needs to demonstrate appropriate flexibility and be prepared to adjust responsibilities on an "as needed" basis in response to changing workplace priorities and constituency demands. Other Duties as Assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment. Work efficiently in an individual remote setting, and also communicate well with the Associate Director and the recruitment team. Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multiaged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a jobrelated field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Master's degree Bilingual skills highly desirable Experience with setting up and conducting virtual meetings using current technologies. Ability to rapidly acquire knowledge of enrollment and student services programs, policies, procedures, and practices, SF State Bulletin, CSU applications, EOP (Educational Opportunity Program) information and supplementary forms, FAFSA (Free Application for Federal Student Aid), and various admissions equity programs targeting underserved students. Ability to acquire and maintain current knowledge of K-12 and higher education issues. Excellent oral and written communication skills. Knowledge of Microsoft Office and other computer and software tools. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork Effective communication skills across a variety of venues. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. o Diversity and inclusion. Environmental/Physical/Special 70% of time is spent traveling to school or community sites. • Must transport recruitment materials to and from site; must load and unload materials weighing up to 50 pounds each. • Must sometimes travel by air and stay overnight in hotels when attending recruitment functions and professional development events. • Ability and willingness to accommodate a flexible work schedule that includes evenings and weekends, providing outreach services to students and community agencies. • Must be willing and able to travel distances of 50 miles or more throughout California, including nights and weekends. • Must have access to a car with current registration and automobile insurance to travel to school sites, college fairs, and pre-admissions events within California; if no access to a car, must make own transportation arrangements to meet recruitment commitments on time. • Must adhere to the Family Education Rights and Privacy Act (FERPA) and the California Information Practices Act by maintaining confidentiality of student information. • Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the general direction of the Assistant Director of Graduate Admissions, the Graduate Admissions Specialist will determine admission eligibility for graduate, post-baccalaureate and certificate applicants (domestic and international) through records/transcript evaluation and communication with applicants, faculty and other institutions as appropriate. The Graduate Admissions Specialist will also be responsible for handling admission processing duties such as reconciling fatal application errors, determining residency classification and reviewing admission processing reports on a daily basis to assist the Assistant Director with reconciling application processing errors and identifying workflow issues. The position will be responsible for reviewing SDSU policies and procedures as defined by Title V, the CSU Chancellor’s Office and the SDSU Graduate Council to process and route applications for review to the academic departments and the College of Graduate Studies. They will also review unit processes and identifies deviations from policies and procedures. SDSU is an innovative institution that promotes and supports diversity, equity, and inclusion in everything we do: research, teaching, professional development, student experiences in and outside the classroom, and community relationships. Our values compel us to foster such an environment, where community members of all identities can thrive. We embrace SDSU’s identity as a Hispanic-Serving Institution on the border and recognize our residence on Kumeyaay land. The successful candidate will have a demonstrated commitment to serving and/or addressing issues related to underrepresented populations. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The function of the Graduate Admissions Unit is to perform various tasks that would facilitate the admission of eligible graduate students to the university. This involves the processing, and routing of applications to the appropriate campus departments for review and the creation of academic student records for the College of Graduate Studies. Graduate Admission Unit is responsible for processing applications to graduate programs by receipting, coding and updating the student information system. Other responsibilities include, but are not limited to, reviewing transcripts and test scores, reconciling application uploading errors, calculating grade point averages, determining residency and preparing files for department review. For more information regarding Graduate Admissions, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A Master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Experience analyzing data to determine eligibility for services and/or benefits. Experience using a student information system at a college or university (People Soft/Campus Solutions) Experience in data entry and updating database records. Previous experience in a university setting in admissions, advising, evaluations or other student service-related office. Working knowledge of barriers for students from underrepresented groups. Demonstrated ability to establish and maintain cooperative working relationships with a diverse range of students, staff and faculty. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 26, 2023. To receive full consideration, apply by September 27, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Position Summary Under the general direction of the Assistant Director of Graduate Admissions, the Graduate Admissions Specialist will determine admission eligibility for graduate, post-baccalaureate and certificate applicants (domestic and international) through records/transcript evaluation and communication with applicants, faculty and other institutions as appropriate. The Graduate Admissions Specialist will also be responsible for handling admission processing duties such as reconciling fatal application errors, determining residency classification and reviewing admission processing reports on a daily basis to assist the Assistant Director with reconciling application processing errors and identifying workflow issues. The position will be responsible for reviewing SDSU policies and procedures as defined by Title V, the CSU Chancellor’s Office and the SDSU Graduate Council to process and route applications for review to the academic departments and the College of Graduate Studies. They will also review unit processes and identifies deviations from policies and procedures. SDSU is an innovative institution that promotes and supports diversity, equity, and inclusion in everything we do: research, teaching, professional development, student experiences in and outside the classroom, and community relationships. Our values compel us to foster such an environment, where community members of all identities can thrive. We embrace SDSU’s identity as a Hispanic-Serving Institution on the border and recognize our residence on Kumeyaay land. The successful candidate will have a demonstrated commitment to serving and/or addressing issues related to underrepresented populations. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The function of the Graduate Admissions Unit is to perform various tasks that would facilitate the admission of eligible graduate students to the university. This involves the processing, and routing of applications to the appropriate campus departments for review and the creation of academic student records for the College of Graduate Studies. Graduate Admission Unit is responsible for processing applications to graduate programs by receipting, coding and updating the student information system. Other responsibilities include, but are not limited to, reviewing transcripts and test scores, reconciling application uploading errors, calculating grade point averages, determining residency and preparing files for department review. For more information regarding Graduate Admissions, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A Master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Experience analyzing data to determine eligibility for services and/or benefits. Experience using a student information system at a college or university (People Soft/Campus Solutions) Experience in data entry and updating database records. Previous experience in a university setting in admissions, advising, evaluations or other student service-related office. Working knowledge of barriers for students from underrepresented groups. Demonstrated ability to establish and maintain cooperative working relationships with a diverse range of students, staff and faculty. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 26, 2023. To receive full consideration, apply by September 27, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the supervision of the Center for Commuter Life Assistant Director, and in coordination with the Assistant Dean of Students for Co-curricular Programs and Student Support and the College of Arts and Letters Assistant Dean of Student Affairs, the General Advisor & Retention Specialist has responsibility for developing and implementing advising and programs that facilitate growth in the areas of scholarship, personal and leadership development, citizenship, mentorship, and campus engagement. The General Advisor & Retention Specialist provides guidance and mentoring, through programming and advising efforts, with a focus on undergraduate commuter students at SDSU for general, coordinated care advising and all undergraduate students for advising on the Ethnic Studies general education and graduation requirements. The advisor’s work will cut across all facets of the student’s university experience and will work with other university departments to resolve complex student issues that cut across multiple campus units and serves as an information resource for students, faculty and staff in matters related to accommodations, disabilities, student support, high impact practices, campus engagement and co-curricular involvement. legislation, and best practices. The General Advisor & Retention Specialist is responsible for completion of program-related tasks or projects assigned by the appropriate administrator. The General Advisor & Retention Specialist in this position provides back-up generalist support to other program coordinators within the department, including Student Organizations and Activities, Leadership and Community Service Programs, Fraternity & Sorority Life, and ODOS programs that support retention, academic excellence and enhance graduation rates. Evening and weekend work are routinely part of this position. The Commuter Life General Advisor and Retention Specialist will: Provide academic and holistic advising to commuter students at San Diego State University. If needed, referrals to campus resources will be provided. Implement initiatives to improve communications to students, through in- person presentations/workshops and web-based/online technology. Facilitate student success through program/workshop development and/or implementation. Provide support for students experiencing concerns regarding academic advisement, course selection, and degree evaluation. Provide guidance and personal counseling related to self-awareness, personal growth and academic probation that facilitates the continuation of students towards degree goals. Work closely with campus departments and individual Colleges to provide guidance to students that depend on their curriculum. Provide support for, and supervision of the Commuter Resource Center, including undergraduate peer mentors, in order to ensure that commuter students receive the appropriate advising necessary to efficiently progress through the major/pre-major and graduate in a timely manner. Coordinate the recruitment, selection, training, and evaluation of peer mentors. Work collaboratively with campus partners to provide advising in high-impact practice opportunities (such as internships, study abroad opportunities, research, etc.) for students to enhance their academic coursework. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2024, with the possibility of reappointment. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Ability to work evenings and weekends . The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Office of the Dean of Students is a department within the Division of Student Affairs and Campus Diversity. The Office of the Dean of Students (ODOS) promotes student growth and leadership development through teaching, advising and intentional personal interactions. ODOS staff encourage and facilitate opportunities for students to connect and engage in the campus community while striving to provide a safe and inclusive campus environment. Through participation in the activities within the ODOS, students are connected to the University through an array of structured and informal learning opportunities. Students are encouraged, supported and empowered to pursue academic success, personal growth, an understanding of diverse human experiences, and compassionate activism on and off campus. The Center for Commuter Life aims to support and engage students living at home and commuting to campus through workshops, coordinated care and general advising, peer mentoring programs, and other support services to foster student success and a positive connection to the San Diego State University community. The incumbent will work closely with the College of Arts and Letters, especially the ethnic studies academic departments. For more information regarding the Student Life & Leadership department, click here . Education and Experience Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. Key Qualifications Understanding of Family Educational Rights and Privacy Act with regards to the maintenance of academic and judicial records of individual students. Understanding of reporting responsibilities outlined as a “Responsible Employee” and “Campus Security Authority” under Title IX and the Jeanne Clary Act. Ability to learn and acquire knowledge of Title V, CSU policies and procedures, and University rules and regulations and their application to student organizations, student activities and expression and student governance structures preferred. At least one (1) year experience working with commuter students is preferred. At least one (1) year experience in working with diverse student populations is preferred. Basic facilitation skills. Three or more years of professional experience in higher education/student affairs is preferred. Master’s degree in higher education, student affairs, counseling or a related field is preferred. Familiarity with academic advising practices. Bilingual language skills: English/Spanish Direct experience with one or more Ethnic Studies disciplines, either through education or work experience. Ability to effectively handle and complete several ongoing projects and activities in a work environment characterized by frequent interruptions. Organizational and programming skills. Effective interpersonal skills required to build and maintain cooperative working relationships among diverse individuals and groups. Ability to present clear and concise information orally and in written reports and guidelines. Basic experience in program development of student organizations and activities, fraternity and sorority life, leadership programs, cross-cultural center, and student academic success centers preferred. Ability to effectively use EAB Navigate, Word, Excel, PowerPoint and Google Applications to create and analyze reports, manage data, resource materials and presentations. Ability to work evenings and weekends. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,025 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,025 - $7,159 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 9, 2023. To receive full consideration, apply by May 8, 2023. The position will remain open until filled. CSU Vaccine Policy : The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Position Summary Under the supervision of the Center for Commuter Life Assistant Director, and in coordination with the Assistant Dean of Students for Co-curricular Programs and Student Support and the College of Arts and Letters Assistant Dean of Student Affairs, the General Advisor & Retention Specialist has responsibility for developing and implementing advising and programs that facilitate growth in the areas of scholarship, personal and leadership development, citizenship, mentorship, and campus engagement. The General Advisor & Retention Specialist provides guidance and mentoring, through programming and advising efforts, with a focus on undergraduate commuter students at SDSU for general, coordinated care advising and all undergraduate students for advising on the Ethnic Studies general education and graduation requirements. The advisor’s work will cut across all facets of the student’s university experience and will work with other university departments to resolve complex student issues that cut across multiple campus units and serves as an information resource for students, faculty and staff in matters related to accommodations, disabilities, student support, high impact practices, campus engagement and co-curricular involvement. legislation, and best practices. The General Advisor & Retention Specialist is responsible for completion of program-related tasks or projects assigned by the appropriate administrator. The General Advisor & Retention Specialist in this position provides back-up generalist support to other program coordinators within the department, including Student Organizations and Activities, Leadership and Community Service Programs, Fraternity & Sorority Life, and ODOS programs that support retention, academic excellence and enhance graduation rates. Evening and weekend work are routinely part of this position. The Commuter Life General Advisor and Retention Specialist will: Provide academic and holistic advising to commuter students at San Diego State University. If needed, referrals to campus resources will be provided. Implement initiatives to improve communications to students, through in- person presentations/workshops and web-based/online technology. Facilitate student success through program/workshop development and/or implementation. Provide support for students experiencing concerns regarding academic advisement, course selection, and degree evaluation. Provide guidance and personal counseling related to self-awareness, personal growth and academic probation that facilitates the continuation of students towards degree goals. Work closely with campus departments and individual Colleges to provide guidance to students that depend on their curriculum. Provide support for, and supervision of the Commuter Resource Center, including undergraduate peer mentors, in order to ensure that commuter students receive the appropriate advising necessary to efficiently progress through the major/pre-major and graduate in a timely manner. Coordinate the recruitment, selection, training, and evaluation of peer mentors. Work collaboratively with campus partners to provide advising in high-impact practice opportunities (such as internships, study abroad opportunities, research, etc.) for students to enhance their academic coursework. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2024, with the possibility of reappointment. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Ability to work evenings and weekends . The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Office of the Dean of Students is a department within the Division of Student Affairs and Campus Diversity. The Office of the Dean of Students (ODOS) promotes student growth and leadership development through teaching, advising and intentional personal interactions. ODOS staff encourage and facilitate opportunities for students to connect and engage in the campus community while striving to provide a safe and inclusive campus environment. Through participation in the activities within the ODOS, students are connected to the University through an array of structured and informal learning opportunities. Students are encouraged, supported and empowered to pursue academic success, personal growth, an understanding of diverse human experiences, and compassionate activism on and off campus. The Center for Commuter Life aims to support and engage students living at home and commuting to campus through workshops, coordinated care and general advising, peer mentoring programs, and other support services to foster student success and a positive connection to the San Diego State University community. The incumbent will work closely with the College of Arts and Letters, especially the ethnic studies academic departments. For more information regarding the Student Life & Leadership department, click here . Education and Experience Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. Key Qualifications Understanding of Family Educational Rights and Privacy Act with regards to the maintenance of academic and judicial records of individual students. Understanding of reporting responsibilities outlined as a “Responsible Employee” and “Campus Security Authority” under Title IX and the Jeanne Clary Act. Ability to learn and acquire knowledge of Title V, CSU policies and procedures, and University rules and regulations and their application to student organizations, student activities and expression and student governance structures preferred. At least one (1) year experience working with commuter students is preferred. At least one (1) year experience in working with diverse student populations is preferred. Basic facilitation skills. Three or more years of professional experience in higher education/student affairs is preferred. Master’s degree in higher education, student affairs, counseling or a related field is preferred. Familiarity with academic advising practices. Bilingual language skills: English/Spanish Direct experience with one or more Ethnic Studies disciplines, either through education or work experience. Ability to effectively handle and complete several ongoing projects and activities in a work environment characterized by frequent interruptions. Organizational and programming skills. Effective interpersonal skills required to build and maintain cooperative working relationships among diverse individuals and groups. Ability to present clear and concise information orally and in written reports and guidelines. Basic experience in program development of student organizations and activities, fraternity and sorority life, leadership programs, cross-cultural center, and student academic success centers preferred. Ability to effectively use EAB Navigate, Word, Excel, PowerPoint and Google Applications to create and analyze reports, manage data, resource materials and presentations. Ability to work evenings and weekends. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,025 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,025 - $7,159 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 9, 2023. To receive full consideration, apply by May 8, 2023. The position will remain open until filled. CSU Vaccine Policy : The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Muslim Student Life & Interfaith Programs Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Equity & Community Inclusion Appointment Type This is a one year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday; 9:00 am - 6:00 pm Anticipated Hiring Range $4,691.00 - $4,800 per month ($56,292.00 - $57,600.00 annually) Salary is commensurate with experience. Position Summary Reporting to the Director of Diversity, Student Equity & Interfaith Programs, and under the overall strategic direction of the Assistant Vice President (AVP) for Equity & Community Inclusion, the Muslim Student Life & Interfaith Programs Coordinator provides coordination and oversight for culturally responsive programs and services which promote educational access and success of students at SF State, in particular, students who identify as a part of the Arab and Muslim Diaspora and those interested in Arab and Muslim cultures and faiths. The incumbent plans, develops, implements, and assesses various programs and events that provide unique opportunities for dialogue and engagement in order to build interfaith/intergroup relations on campus and create ties between and among Arab and Muslim students and the rest of the campus community. In coordination with campus partners, the incumbent provides academic and personal guidance to students, builds a network of appropriate, relevant resources for student academic success, develops and coordinates student programs, and seeks to positively-impact the overall campus climate for Arab and Muslim students on campus. Specifically, the Muslim Student Life & Interfaith Programs Coordinator provides activities and events in a targeted manner, which constitute high-quality, high-impact student experiences, with the goal of advancing educational equity and inclusion for Arab & Muslim students, while recognizing the diverse realities and complexities that comprise the Arab and Muslim identity in the Bay Area, in the US and in the global context - inclusive of culture, religion, politics, and nationality. The incumbent also serves as a first-responder to assist and support students who report experiencing a Islamophobia, as well as make appropriate referrals to relevant resources on campus, serve as an advisory in navigating campus processes/procedures, and recommend actions for institutional/systemic change as warranted, based on patterns in student reporting. The incumbent will also develop, implement, and evaluate best practices and programming for serving and supporting SF State students through a lens of inclusive interfaith, intercultural student services and student development theory and practice. These efforts will be achieved through careful coordination and strategic partnerships with the broader Student Affairs & Enrollment Management cabinet area, the Interfaith Programs Unit, relevant community-based organizations, and various spiritual/religious student organizations. Finally, the incumbent will also serve as an advisor for students who file complaints of discrimination, harassment and/or retaliation under CSU Executive Order 1097; and in this role, they will work closely with colleagues in Equity Programs & Compliance to ensure that they are familiar with all applicable policies and procedures. Position Information Program Development In collaboration with the team of the Interfaith Programs unit will plan, develop and implement interfaith programs, activities, and services to engage and enhance the spiritual life of students, staff, faculty on campus; Improve outcomes related to the Arab and Muslim student success, belonging and mattering from orientation to graduation; Develop partnerships with local and regional interfaith leaders and organizations within various religious/faith/spiritual life communities to positively impact Arab and Muslim student life on campus; Collaborate on projects from development through implementation and assessment including data collection, evaluation and reporting on programs and initiatives; Coordinate interfaith dialogue, service, and learning opportunities; Implement measures to track student well-being and academic progress for the purpose of evaluating the success of program interventions; Monitor, verify, and oversee budget for programs and services; Prepare and submit budget recommendations for program development; Participate in the evaluation of institutional practices and programs as they affect students and overall campus climate; and Plan and conduct relevant research in areas related to student success, student attrition, campus climate, and innovative programming. Coordinate Student Support & Community Advocacy Assist the Director of Diversity, Student Equity, & Interfaith Programs, Division of Equity & Community Inclusion, SAEM, student organizations, and the greater campus community to meet the needs of students with a specific focus on Arab and Muslim students and their intersecting identities; Provide students with guidance, advising, and referrals for targeted support services for their continued success and graduation; Consult, on behalf of students, with faculty and staff as appropriate; Collaborate with campus partners including the colleges, academic departments, faculty, student service units and student organizations on retention/student success initiatives; Develop and maintain a strong communication network with students and community based organizations; Collaborate with local and regional interfaith organizations and spiritual leaders to support student success; Collaborate with campus partners to address wellness and basic needs Collaborate with campus partners to enhance campus climate for Arab and Muslim students; Ensure networked communication with Diversity, Student Equity, & Interfaith Programs, AA&PI Student Services, the Black Unity Center, and other Center/Services within the Division of Equity & Community Inclusion; Partner with religious communities to align partnerships with the University mission of inclusion and diversity by affirming openness and acceptance of all; and Provide support and referrals to students, faculty, and staff, as needed. Training & Education Coordinate and facilitate conflict mediation, trainings, and facilitation of difficult dialogues about identity, faith, spirituality, and intersectionality and identity development; Oversee, train, and develop professional skills of student staff regarding best practices for office and program coordination; Develop and facilitate workshops and outreach programs for current and prospective students, faculty and staff; and Arrange and/or facilitate personal development workshops on career planning, academic advising, personal growth, time management, study skills, writing, internships, etc. in collaboration with campus partners. Office Coordination Demonstrate safe work practices for oneself, others and the office environment; Oversee the administrative functions of the office and supervise student staff; Provide oversight of the budget to monitor expenditures for programs and operations; Work with the Director of Diversity, Student Equity & Interfaith Programs and the units Administrative Analyst/Specialist to monitor and oversee budget for the administrative and programmatic functions of the office; Develop and lead assessment efforts of strategic and intervention strategies that support GI 2025 Initiative and the SAEM Strategic Plan; Develop and implement communication strategies and systems to ensure visibility of Interfaith Programs unit; Develop and maintain resource website/guide for prospective and current students; Design, develop and produce promotional materials for Interfaith Programs Unit; and Contribute to creating welcoming, inclusive and collaborative relationships within the Division of Equity & Community Inclusion, Student Affairs & Enrollment Management and the SFSU community. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications Master’s Degree in Higher Education/Student Affairs, Religion, Theology, Ministry, Counseling, Education, Ethnic Studies, Sociology, and/or related field; Comprehensive, current knowledge of legislation, resources and educational policies, procedures and practices regarding student success, including enrollment processes and financial options; Experience working directly with students of diverse faiths/spiritual life in the areas of advising, program development, coordination and student support related services; Knowledge of current and historical statewide, national, and global interfaith and spiritual life initiatives; Strong leadership and supervisory experience; Excellent communication skills: written, oral, and public speaking; Proven ability to collaborate and work effectively with individuals from diverse ethnic, cultural, spiritual, and socioeconomic backgrounds; Proven ability to foster intragroup community amongst people of diverse backgrounds; Experience in facilitating interfaith programming working with college students; commitment to religious pluralism and inclusion of/engagement with myriad faith identities and expressions Demonstrated commitment to student development, excellent interpersonal and written communication skills, budgetary literacy, Skills related to working independently and as a member of a team, cultivating an inclusive, diverse and welcoming environment; Experience coordinating events such as conferences, workshops and trainings; Familiarity with California State University (CSU) policies and procedures; Experience with high impact practices that facilitate access, success, and equity for diverse student population Bilingual/bicultural. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special The incumbent is a student advocate for the Division of Equity & Community Inclusion and the Student Affairs & Enrollment Management cabinet area. The incumbent must be able to clearly articulate and realize a vision that will provide administrative leadership, direction, and oversight for programs and services that support Arab and Muslim student life at SF State. Some travel to sites off-campus and work on weekends, evenings, and holidays may be required. Extended periods of the day may be spent in an office, working at a desk and on a computer, or at meetings. Additionally, the incumbent will be facilitating presentations on a fairly regular basis. Must be able to competently interact with a culturally and ethnically diverse population or students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information ** To be fully considered for this position, please include a cover letter along with your resume** SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Aug 23, 2023
Full Time
Description: Working Title Muslim Student Life & Interfaith Programs Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Equity & Community Inclusion Appointment Type This is a one year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday; 9:00 am - 6:00 pm Anticipated Hiring Range $4,691.00 - $4,800 per month ($56,292.00 - $57,600.00 annually) Salary is commensurate with experience. Position Summary Reporting to the Director of Diversity, Student Equity & Interfaith Programs, and under the overall strategic direction of the Assistant Vice President (AVP) for Equity & Community Inclusion, the Muslim Student Life & Interfaith Programs Coordinator provides coordination and oversight for culturally responsive programs and services which promote educational access and success of students at SF State, in particular, students who identify as a part of the Arab and Muslim Diaspora and those interested in Arab and Muslim cultures and faiths. The incumbent plans, develops, implements, and assesses various programs and events that provide unique opportunities for dialogue and engagement in order to build interfaith/intergroup relations on campus and create ties between and among Arab and Muslim students and the rest of the campus community. In coordination with campus partners, the incumbent provides academic and personal guidance to students, builds a network of appropriate, relevant resources for student academic success, develops and coordinates student programs, and seeks to positively-impact the overall campus climate for Arab and Muslim students on campus. Specifically, the Muslim Student Life & Interfaith Programs Coordinator provides activities and events in a targeted manner, which constitute high-quality, high-impact student experiences, with the goal of advancing educational equity and inclusion for Arab & Muslim students, while recognizing the diverse realities and complexities that comprise the Arab and Muslim identity in the Bay Area, in the US and in the global context - inclusive of culture, religion, politics, and nationality. The incumbent also serves as a first-responder to assist and support students who report experiencing a Islamophobia, as well as make appropriate referrals to relevant resources on campus, serve as an advisory in navigating campus processes/procedures, and recommend actions for institutional/systemic change as warranted, based on patterns in student reporting. The incumbent will also develop, implement, and evaluate best practices and programming for serving and supporting SF State students through a lens of inclusive interfaith, intercultural student services and student development theory and practice. These efforts will be achieved through careful coordination and strategic partnerships with the broader Student Affairs & Enrollment Management cabinet area, the Interfaith Programs Unit, relevant community-based organizations, and various spiritual/religious student organizations. Finally, the incumbent will also serve as an advisor for students who file complaints of discrimination, harassment and/or retaliation under CSU Executive Order 1097; and in this role, they will work closely with colleagues in Equity Programs & Compliance to ensure that they are familiar with all applicable policies and procedures. Position Information Program Development In collaboration with the team of the Interfaith Programs unit will plan, develop and implement interfaith programs, activities, and services to engage and enhance the spiritual life of students, staff, faculty on campus; Improve outcomes related to the Arab and Muslim student success, belonging and mattering from orientation to graduation; Develop partnerships with local and regional interfaith leaders and organizations within various religious/faith/spiritual life communities to positively impact Arab and Muslim student life on campus; Collaborate on projects from development through implementation and assessment including data collection, evaluation and reporting on programs and initiatives; Coordinate interfaith dialogue, service, and learning opportunities; Implement measures to track student well-being and academic progress for the purpose of evaluating the success of program interventions; Monitor, verify, and oversee budget for programs and services; Prepare and submit budget recommendations for program development; Participate in the evaluation of institutional practices and programs as they affect students and overall campus climate; and Plan and conduct relevant research in areas related to student success, student attrition, campus climate, and innovative programming. Coordinate Student Support & Community Advocacy Assist the Director of Diversity, Student Equity, & Interfaith Programs, Division of Equity & Community Inclusion, SAEM, student organizations, and the greater campus community to meet the needs of students with a specific focus on Arab and Muslim students and their intersecting identities; Provide students with guidance, advising, and referrals for targeted support services for their continued success and graduation; Consult, on behalf of students, with faculty and staff as appropriate; Collaborate with campus partners including the colleges, academic departments, faculty, student service units and student organizations on retention/student success initiatives; Develop and maintain a strong communication network with students and community based organizations; Collaborate with local and regional interfaith organizations and spiritual leaders to support student success; Collaborate with campus partners to address wellness and basic needs Collaborate with campus partners to enhance campus climate for Arab and Muslim students; Ensure networked communication with Diversity, Student Equity, & Interfaith Programs, AA&PI Student Services, the Black Unity Center, and other Center/Services within the Division of Equity & Community Inclusion; Partner with religious communities to align partnerships with the University mission of inclusion and diversity by affirming openness and acceptance of all; and Provide support and referrals to students, faculty, and staff, as needed. Training & Education Coordinate and facilitate conflict mediation, trainings, and facilitation of difficult dialogues about identity, faith, spirituality, and intersectionality and identity development; Oversee, train, and develop professional skills of student staff regarding best practices for office and program coordination; Develop and facilitate workshops and outreach programs for current and prospective students, faculty and staff; and Arrange and/or facilitate personal development workshops on career planning, academic advising, personal growth, time management, study skills, writing, internships, etc. in collaboration with campus partners. Office Coordination Demonstrate safe work practices for oneself, others and the office environment; Oversee the administrative functions of the office and supervise student staff; Provide oversight of the budget to monitor expenditures for programs and operations; Work with the Director of Diversity, Student Equity & Interfaith Programs and the units Administrative Analyst/Specialist to monitor and oversee budget for the administrative and programmatic functions of the office; Develop and lead assessment efforts of strategic and intervention strategies that support GI 2025 Initiative and the SAEM Strategic Plan; Develop and implement communication strategies and systems to ensure visibility of Interfaith Programs unit; Develop and maintain resource website/guide for prospective and current students; Design, develop and produce promotional materials for Interfaith Programs Unit; and Contribute to creating welcoming, inclusive and collaborative relationships within the Division of Equity & Community Inclusion, Student Affairs & Enrollment Management and the SFSU community. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications Master’s Degree in Higher Education/Student Affairs, Religion, Theology, Ministry, Counseling, Education, Ethnic Studies, Sociology, and/or related field; Comprehensive, current knowledge of legislation, resources and educational policies, procedures and practices regarding student success, including enrollment processes and financial options; Experience working directly with students of diverse faiths/spiritual life in the areas of advising, program development, coordination and student support related services; Knowledge of current and historical statewide, national, and global interfaith and spiritual life initiatives; Strong leadership and supervisory experience; Excellent communication skills: written, oral, and public speaking; Proven ability to collaborate and work effectively with individuals from diverse ethnic, cultural, spiritual, and socioeconomic backgrounds; Proven ability to foster intragroup community amongst people of diverse backgrounds; Experience in facilitating interfaith programming working with college students; commitment to religious pluralism and inclusion of/engagement with myriad faith identities and expressions Demonstrated commitment to student development, excellent interpersonal and written communication skills, budgetary literacy, Skills related to working independently and as a member of a team, cultivating an inclusive, diverse and welcoming environment; Experience coordinating events such as conferences, workshops and trainings; Familiarity with California State University (CSU) policies and procedures; Experience with high impact practices that facilitate access, success, and equity for diverse student population Bilingual/bicultural. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special The incumbent is a student advocate for the Division of Equity & Community Inclusion and the Student Affairs & Enrollment Management cabinet area. The incumbent must be able to clearly articulate and realize a vision that will provide administrative leadership, direction, and oversight for programs and services that support Arab and Muslim student life at SF State. Some travel to sites off-campus and work on weekends, evenings, and holidays may be required. Extended periods of the day may be spent in an office, working at a desk and on a computer, or at meetings. Additionally, the incumbent will be facilitating presentations on a fairly regular basis. Must be able to competently interact with a culturally and ethnically diverse population or students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information ** To be fully considered for this position, please include a cover letter along with your resume** SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under general supervision, the incumbent will provide employment and internship preparation services for students and alumni who are consumers of the Department of Rehabilitation. This initiative will require individualized career assessments, collaboration with students and alumni, career services, and networking with employers. Under the guidance of the Workability IV Coordinator, the incumbent will assist students and alumni with the search for internship and employment opportunities related to their IPE goal. In addition, the incumbent will help students and alumni increase their network through participation at career fairs, workshops, and individual contacts with employers who are receptive to providing internship and employment opportunities to individuals with disabilities. The incumbent will create notes that document important issues or concerns that are relevant to the student or alumni progress towards internship or employment search. Attend WAIV and SDS staff meetings. The incumbent will assist the Assistant Director with SDS’s programming to increase visibility on campus and in the community. They will serve on campus programming committees with students, staff, and faculty, assist with planning, provide work direction for student assistants, and attend events. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling & Psychological Services; Cultural and Identity Centers; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Disability Services; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Senior Assistant Vice President for Student Affairs and Campus Diversity reports to the Vice President for Student Affairs and Campus Diversity. The Senior Assistant Vice President serves as a lead executive officer in the Division. The Senior Assistant Vice President is responsible for the 3 direction and coordination of department programs/personnel as designated by the Vice President for Student Affairs and Campus Diversity. The incumbent represents the interests of the Division on a day-to-day basis at the sub-Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Senior Assistant Vice President is also responsible for the quality of the campus social, cultural and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. Student Disability Services (SDS) in the Division of Student Affairs and Campus Diversity provides a full range of accommodations and services to nearly 2,500 students with physical, psychological and learning disabilities, facilitating equal access to the educational process. This is accomplished through direct service support, review of campus accessibility, adaptive technology, assessment, test accommodation, and a variety of other services. Accommodations vary according to types of disabilities, and may include sign language interpreting; provision of alternative formats, such as electronic text or Braille; computer-assisted real-time captioning; test accommodation; advising; assistive computer technology; cart transportation service and numerous other services. Provision of these academic support services, technology and advocacy promotes the retention and graduation of students with disabilities at SDSU. The office consists of the Director, Assistant Director, an Accommodations and Evaluations Coordinator, three Counselors, a Deaf and Hard of Hearing Access Coordinator, an Accommodations Specialist, an Alternative Media and Assistive Technology Coordinator, an Operations Coordinator/Budget Officer, a Test Accommodations Coordinator, a Test Accommodation and Captioning Assistant Coordinator, a Special Services Coordinator, three office support staff and 40-50 hourly employees and student assistants. Two additional programs are affiliated with Student Disability Services. The first is funded by a federal Trio-Student Support Services grant that provides enhanced services intended to increase graduation and retention rates of at-risk undergraduates. The Trio-SSS program employs three professional staff. The second is a Workability IV program that is a cooperative contract between the state Department of Rehabilitation (DOR), SDSU Career Services and Student Disability Services the purpose of which is to deliver enhanced career services to students with disabilities who are DOR consumers. The Workability IV program employs two full-time professional staff and one part-time support staff. For more information regarding the Student Ability Success Center Department, click here . Education and Experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Key Qualifications Significant working knowledge of the Americans with Disabilities Act, Sections 504 and 508 of 6 the Rehabilitation Act of 1973, as amended in 1998, FERPA, and other relevant state and federal laws and codes. Ability to interpret medical and psycho-educational documentation to determine eligibility for disability accommodation. General knowledge, acquired through a combination of education and experience, of the principles, practices and procedures related to disability services delivery in institutions of higher education. Professional education experience, intelligence, and initiative to sustain moderately complex and independent case management. Knowledge of emerging educational and computer technology and applications in the higher education environment sufficient to authorize the use of technology suitable for a variety of disabilities. Master’s degree in a field related to job responsibilities is preferred. Work experience in disability services at the postsecondary level is preferred. Working knowledge of assistive technology hardware and software, as well as standard computer hardware and software is preferred. Superior oral and written communication skills. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,066 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,066 - $5,752 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 6, 2023. To receive full consideration, apply by July 5, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Beau Barron at bbarron3@sdsu.edu. Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Position Summary Under general supervision, the incumbent will provide employment and internship preparation services for students and alumni who are consumers of the Department of Rehabilitation. This initiative will require individualized career assessments, collaboration with students and alumni, career services, and networking with employers. Under the guidance of the Workability IV Coordinator, the incumbent will assist students and alumni with the search for internship and employment opportunities related to their IPE goal. In addition, the incumbent will help students and alumni increase their network through participation at career fairs, workshops, and individual contacts with employers who are receptive to providing internship and employment opportunities to individuals with disabilities. The incumbent will create notes that document important issues or concerns that are relevant to the student or alumni progress towards internship or employment search. Attend WAIV and SDS staff meetings. The incumbent will assist the Assistant Director with SDS’s programming to increase visibility on campus and in the community. They will serve on campus programming committees with students, staff, and faculty, assist with planning, provide work direction for student assistants, and attend events. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling & Psychological Services; Cultural and Identity Centers; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Disability Services; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Senior Assistant Vice President for Student Affairs and Campus Diversity reports to the Vice President for Student Affairs and Campus Diversity. The Senior Assistant Vice President serves as a lead executive officer in the Division. The Senior Assistant Vice President is responsible for the 3 direction and coordination of department programs/personnel as designated by the Vice President for Student Affairs and Campus Diversity. The incumbent represents the interests of the Division on a day-to-day basis at the sub-Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Senior Assistant Vice President is also responsible for the quality of the campus social, cultural and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. Student Disability Services (SDS) in the Division of Student Affairs and Campus Diversity provides a full range of accommodations and services to nearly 2,500 students with physical, psychological and learning disabilities, facilitating equal access to the educational process. This is accomplished through direct service support, review of campus accessibility, adaptive technology, assessment, test accommodation, and a variety of other services. Accommodations vary according to types of disabilities, and may include sign language interpreting; provision of alternative formats, such as electronic text or Braille; computer-assisted real-time captioning; test accommodation; advising; assistive computer technology; cart transportation service and numerous other services. Provision of these academic support services, technology and advocacy promotes the retention and graduation of students with disabilities at SDSU. The office consists of the Director, Assistant Director, an Accommodations and Evaluations Coordinator, three Counselors, a Deaf and Hard of Hearing Access Coordinator, an Accommodations Specialist, an Alternative Media and Assistive Technology Coordinator, an Operations Coordinator/Budget Officer, a Test Accommodations Coordinator, a Test Accommodation and Captioning Assistant Coordinator, a Special Services Coordinator, three office support staff and 40-50 hourly employees and student assistants. Two additional programs are affiliated with Student Disability Services. The first is funded by a federal Trio-Student Support Services grant that provides enhanced services intended to increase graduation and retention rates of at-risk undergraduates. The Trio-SSS program employs three professional staff. The second is a Workability IV program that is a cooperative contract between the state Department of Rehabilitation (DOR), SDSU Career Services and Student Disability Services the purpose of which is to deliver enhanced career services to students with disabilities who are DOR consumers. The Workability IV program employs two full-time professional staff and one part-time support staff. For more information regarding the Student Ability Success Center Department, click here . Education and Experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Key Qualifications Significant working knowledge of the Americans with Disabilities Act, Sections 504 and 508 of 6 the Rehabilitation Act of 1973, as amended in 1998, FERPA, and other relevant state and federal laws and codes. Ability to interpret medical and psycho-educational documentation to determine eligibility for disability accommodation. General knowledge, acquired through a combination of education and experience, of the principles, practices and procedures related to disability services delivery in institutions of higher education. Professional education experience, intelligence, and initiative to sustain moderately complex and independent case management. Knowledge of emerging educational and computer technology and applications in the higher education environment sufficient to authorize the use of technology suitable for a variety of disabilities. Master’s degree in a field related to job responsibilities is preferred. Work experience in disability services at the postsecondary level is preferred. Working knowledge of assistive technology hardware and software, as well as standard computer hardware and software is preferred. Superior oral and written communication skills. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,066 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,066 - $5,752 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 6, 2023. To receive full consideration, apply by July 5, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Beau Barron at bbarron3@sdsu.edu. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Graduation Specialist/Academic Advisor Positions Available Multiple Positions Available SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Student Success Office, in the Division of Undergraduate Education and Academic Planning (DUEAP) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,610.00 to $4,634.00 per month ($55,320.00 to $55,608.00 annually) Salary is commensurate with experience. Position Summary The Academic Advisor/Graduation Specialist supports San Francisco State University’s strategic plan, the Graduation Initiative 2025, and the Campus Student Success Plan by providing consistent, accurate, moderately complex, academic advising services to undergraduate students. Working under general supervision, the academic advisor/Graduation Specialist will provide advising focused on setting goals to facilitate students’ success, persistence, and degree completion in a timely manner. The incumbent collaborates with faculty, staff, and administrators both in their assigned college and the Division of Undergraduate Education and Academic Planning to deliver advising services with a focus on upper division students and those who are close to graduation. The Academic Advisor/Graduation Specialist reports directly to an advising manager in the Division of Undergraduate Education and Academic Planning. San Francisco State University has long-standing commitments to teaching, learning and social justice. Individuals interested in advancing the University’s strategic plan are strongly encouraged to apply. Position Information Duties and responsibilities include, but are not limited to the following: Academic Advising Providing academic advising to undergraduate students on general education, graduation requirements, college-based policies, and other related policies and procedures (through individual appointments, walk-in advising, and group workshops). Monitoring and assessing students’ progress in achieving their path to success and making adjustments to their path based on the progress and changing needs of the student; identifying current and potential challenges (e.g. adjustment to college, time-management) and actively coaching students through such challenges; making appropriate referrals to campus resources Resolving complex advising-related situations by applying in-depth knowledge of academic policy and recommending an appropriate course of action to students. Delivering workshops for students in their assigned college, with a focus on preparing and reviewing students for graduation Serving as an advisor to new transfer students as part of orientation Attend all campus-wide advisor trainings related to academic advising Project Coordination Assisting in the development of college-based advising tools and resources (both online and in print) Assisting in implementing projects within their college-based resource center and the Division of Undergraduate Education and Academic Planning Outreaching to Juniors and Seniors in support of timely degree completion Keeping accurate records and gathering information/data related to advising interactions Other duties as assigned At All Times: Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Education: Equivalent to graduation from an accredited four-year college or university. Experience: Two years of experience in student services program or a related field. The incumbent’s experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of professional experience. This position requires knowledge of: practices, procedures, and activities of the program to which assigned methods and programs of organizational and program management research and interview techniques principles of individual or group behavior This position requires the ability to: interpret and apply program rules and regulations use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements obtain factual and interpretative information through interviews apply reason logically collect, compile, analyze and evaluate data and make verbal or written presentations based on these data advise students individually and in groups on routine matters where required recognize multicultural, multi-sexed and multi-aged value systems and work accordingly establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts rapidly acquire a general knowledge of the overall operation, functions and programs of advising unit make decisions and carry through on actions having implications with regard to other program or service areas Preferred Qualifications Knowledge of: principles and techniques of individual advising academic, personal and career planning and goal setting student services and programs on a college/university campus problem-solving and conflict resolution strategies current software, technology, and online resources Ability to: apply interviewing techniques and facilitating academic advising sessions one-to-one actively listen to students; provide accurate, respectful and effective communication (oral and written) to students, staff, faculty and administrators; exercise confidentiality, discretion, and judgment; handle moderately sensitive interpersonal issues keep supervisor adequately informed, demonstrate regular attendance and positive performance evaluations establish and maintain effective working relationships; work closely with a diverse population and ability to relate well with students, staff, faculty, and administrators quickly learn and apply Title V, California State University, and San Francisco State University policies and procedures; SF State general education requirements for continuing students and the new requirements effective Fall 2014 assist with workshops and presentations use PeopleSoft - Campus Solutions, Educational Advisory Board (EAB), Microsoft Office Suite, and iLearn Experience in: providing effective academic advising to students from diverse cultural, ethnic, socioeconomic, academic, sexual orientation and disability backgrounds in a one-to-one setting providing information on Title V, California State University, and San Francisco State University policies and procedures Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special Regular work hours are 8am - 5pm, Monday through Friday. Ability to work occasional weekend hours and evening hours. Regular attendance is considered an essential job function; the inability to meet attendance requirement may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with requirements set forth in CSU Executive Order 1083 as a condition of employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information How to Apply All applications, nominations, and inquiries are invited. Applications should include a CV or resume. Another Source, an authorized partner of SF State, is assisting San Francisco State University in this search, which will remain open until an appointment is made. Applications should be submitted using Another Source's candidate portal using the following link for the appropriate job: https://careers-anothersource.icims.com/jobs/101288/graduation-specialist-academic-advisor-at-sf-state-university/job?mode=job&iis=SOURCE&iisn=EmployerWebsite If you have any questions, you can reach out directly to Kelly Roseburg at Another Source: kelly@anothersource.com SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Working Title Graduation Specialist/Academic Advisor Positions Available Multiple Positions Available SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Student Success Office, in the Division of Undergraduate Education and Academic Planning (DUEAP) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,610.00 to $4,634.00 per month ($55,320.00 to $55,608.00 annually) Salary is commensurate with experience. Position Summary The Academic Advisor/Graduation Specialist supports San Francisco State University’s strategic plan, the Graduation Initiative 2025, and the Campus Student Success Plan by providing consistent, accurate, moderately complex, academic advising services to undergraduate students. Working under general supervision, the academic advisor/Graduation Specialist will provide advising focused on setting goals to facilitate students’ success, persistence, and degree completion in a timely manner. The incumbent collaborates with faculty, staff, and administrators both in their assigned college and the Division of Undergraduate Education and Academic Planning to deliver advising services with a focus on upper division students and those who are close to graduation. The Academic Advisor/Graduation Specialist reports directly to an advising manager in the Division of Undergraduate Education and Academic Planning. San Francisco State University has long-standing commitments to teaching, learning and social justice. Individuals interested in advancing the University’s strategic plan are strongly encouraged to apply. Position Information Duties and responsibilities include, but are not limited to the following: Academic Advising Providing academic advising to undergraduate students on general education, graduation requirements, college-based policies, and other related policies and procedures (through individual appointments, walk-in advising, and group workshops). Monitoring and assessing students’ progress in achieving their path to success and making adjustments to their path based on the progress and changing needs of the student; identifying current and potential challenges (e.g. adjustment to college, time-management) and actively coaching students through such challenges; making appropriate referrals to campus resources Resolving complex advising-related situations by applying in-depth knowledge of academic policy and recommending an appropriate course of action to students. Delivering workshops for students in their assigned college, with a focus on preparing and reviewing students for graduation Serving as an advisor to new transfer students as part of orientation Attend all campus-wide advisor trainings related to academic advising Project Coordination Assisting in the development of college-based advising tools and resources (both online and in print) Assisting in implementing projects within their college-based resource center and the Division of Undergraduate Education and Academic Planning Outreaching to Juniors and Seniors in support of timely degree completion Keeping accurate records and gathering information/data related to advising interactions Other duties as assigned At All Times: Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Education: Equivalent to graduation from an accredited four-year college or university. Experience: Two years of experience in student services program or a related field. The incumbent’s experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of professional experience. This position requires knowledge of: practices, procedures, and activities of the program to which assigned methods and programs of organizational and program management research and interview techniques principles of individual or group behavior This position requires the ability to: interpret and apply program rules and regulations use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements obtain factual and interpretative information through interviews apply reason logically collect, compile, analyze and evaluate data and make verbal or written presentations based on these data advise students individually and in groups on routine matters where required recognize multicultural, multi-sexed and multi-aged value systems and work accordingly establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts rapidly acquire a general knowledge of the overall operation, functions and programs of advising unit make decisions and carry through on actions having implications with regard to other program or service areas Preferred Qualifications Knowledge of: principles and techniques of individual advising academic, personal and career planning and goal setting student services and programs on a college/university campus problem-solving and conflict resolution strategies current software, technology, and online resources Ability to: apply interviewing techniques and facilitating academic advising sessions one-to-one actively listen to students; provide accurate, respectful and effective communication (oral and written) to students, staff, faculty and administrators; exercise confidentiality, discretion, and judgment; handle moderately sensitive interpersonal issues keep supervisor adequately informed, demonstrate regular attendance and positive performance evaluations establish and maintain effective working relationships; work closely with a diverse population and ability to relate well with students, staff, faculty, and administrators quickly learn and apply Title V, California State University, and San Francisco State University policies and procedures; SF State general education requirements for continuing students and the new requirements effective Fall 2014 assist with workshops and presentations use PeopleSoft - Campus Solutions, Educational Advisory Board (EAB), Microsoft Office Suite, and iLearn Experience in: providing effective academic advising to students from diverse cultural, ethnic, socioeconomic, academic, sexual orientation and disability backgrounds in a one-to-one setting providing information on Title V, California State University, and San Francisco State University policies and procedures Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special Regular work hours are 8am - 5pm, Monday through Friday. Ability to work occasional weekend hours and evening hours. Regular attendance is considered an essential job function; the inability to meet attendance requirement may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with requirements set forth in CSU Executive Order 1083 as a condition of employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information How to Apply All applications, nominations, and inquiries are invited. Applications should include a CV or resume. Another Source, an authorized partner of SF State, is assisting San Francisco State University in this search, which will remain open until an appointment is made. Applications should be submitted using Another Source's candidate portal using the following link for the appropriate job: https://careers-anothersource.icims.com/jobs/101288/graduation-specialist-academic-advisor-at-sf-state-university/job?mode=job&iis=SOURCE&iisn=EmployerWebsite If you have any questions, you can reach out directly to Kelly Roseburg at Another Source: kelly@anothersource.com SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, performs routine to complex student and administrative support of a program in an assigned department or a categorically funded project; determines program eligibility for new and existing students; advises and delivers program elements to current students in assigned program and to potential at-risk student populations including secondary students; encourages student engagement in student life and activities; provides advanced program/grant management support including preparing and analyzing statistical data and program metrics; assists the program director to ensure program compliance with federal, state and District policies, rules and regulations; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides input in selecting, training and providing day-to-day lead work guidance and direction to other program staff, tutors and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical, legal and regulatory requirements. Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values. Oversees and participates in the day-to-day operation and service delivery of a student services program or department; assists current and potential students with understanding and completing matriculation requirements, applications, forms and meeting program requirements; organizes and implements orientation activities, workshops, conferences, cultural experiences and academic support/tutoring programs to encourage engagement in student life/activities. Provides academic advising services including career and educational advising of individuals and groups and orientation and transfer advising services; assists students in selection of a major and facilitates career exploration and transfer program activities related to their educational goals and career pathways; advises students on certificate, vocational, associate degree and transfer programs and courses of study. Screens student needs for Counselors and schedules student counseling appointments or provides referrals to other campus and community programs; coordinates student access to multiple forms of student services and support including providing accommodations for disabled students and access to educational and financial aid and assisting with maintenance of minimum program requirements and documentation; assists students with access to food, financial, mental health, legal and housing resources. Determines student initial and ongoing eligibility for programs or services; tracks student progress and adherence to program guidelines; initiates and maintains permanent student records and associated coding; verifies documentation from third-party providers; updates student status and releases holds following established District policies and procedures. Acts as a liaison to local elementary, middle and high schools, adult education programs, community groups and school districts to identify, target and recruit potential program participants; plans, schedules and facilitates program activities to assist students with matriculation activities; provides information to students on college course offerings and prerequisites, majors and transfers and coordinates with Counselors to create education plans. Organizes and implements student leadership opportunities through student clubs, service learning, student government and leadership opportunities within the program; provides training on public speaking, conducting meetings and mentoring others; oversees administration of student-related budgets and funds; ensures efficacy of student government elections and operations; oversees and participates in the recruitment, selection and training of student club leadership; ensures student clubs meet minimum requirements. Oversees and participates in program tracking and data input and ensures District, state and federal guidelines are met; develops, maintains and audits spreadsheets, databases and reports; utilizes third-party portals and databases to research and track student information; coordinates with other college departments regarding financial aid, tracking student work hours, payments and reimbursements. Conducts studies and complex data analyses to evaluate the effectiveness of current programs; makes recommendations on program enhancements/service areas and may assist in assessing student area outcomes in applicable programs. Coordinates logistics of major programs and events, including liaison with event participants and securing vendors and sponsors; works with other campus departments and facilities; schedules locations, orders food, materials and supplies; troubleshoots onsite, proactively resolving issues. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES May participate in program and grant administration functions including grant writing, collecting program data, budget monitoring and generating performance reports. Oversees program marketing including preparation and production of promotional materials, invitations and publications; updates and maintains the department or program website and social media accounts. May serve as an advisor to student government. Represents the District and participates in state and national program training and development and professional group meetings; stays abreast of new trends and innovations in the program and grant area. Maintains and purchases inventory and supplies. May collaborate with athletics to implement Intramural program, coordinate mascot appearances, and coordinate game management logistics including securing entertainment. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Student services program goals, objectives, policies, procedures and practices applicable to area of assignment. District assessment, matriculation and course prerequisite policies as applicable to areas of responsibility. Principles, methods and practices applicable to the design and implementation of public relations, outreach and marketing programs. Procedures for administering and scoring standard and other academic tests and recording and reporting test results. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. College and District organization, rules, policies and procedures applicable to departmental and division operations. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting. Basic grants administration, methods and practices. Research methods and analysis techniques. Applicable sections of the California Education Code, Title V and other applicable laws. The Family Educational Rights and Privacy Act and other District, state and federal laws, rules, regulations and policies governing student records. Safety policies and work practices applicable to the work being performed. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Assign and review the work of assigned staff. Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation. Coordinate and implement resources, services and outreach activities to recruit, retain and assist students, particularly at-risk students. Screen for and schedule counseling appointments. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Set priorities and exercise sound judgment within areas of responsibility. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials. Track and report statistical information utilizing complex spreadsheets and databases. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, orally and in writing. Maintain confidentiality of District and student files and records. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Operate a computer and use standard business software. Represent the District effectively one on one and in a variety of group settings. Exercise tact and diplomacy in dealing with concerned people and sensitive, complex and confidential student issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in a relevant field, and one year of closely related work experience in assigned student services area; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program may be required in some assignments. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand and stand for long periods at a time; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions subject to frequent public contact, interruption and intermittent exposure to individuals acting in a disagreeable fashion. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Sep 07, 2023
Temporary
General Purpose Under general supervision, performs routine to complex student and administrative support of a program in an assigned department or a categorically funded project; determines program eligibility for new and existing students; advises and delivers program elements to current students in assigned program and to potential at-risk student populations including secondary students; encourages student engagement in student life and activities; provides advanced program/grant management support including preparing and analyzing statistical data and program metrics; assists the program director to ensure program compliance with federal, state and District policies, rules and regulations; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides input in selecting, training and providing day-to-day lead work guidance and direction to other program staff, tutors and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical, legal and regulatory requirements. Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values. Oversees and participates in the day-to-day operation and service delivery of a student services program or department; assists current and potential students with understanding and completing matriculation requirements, applications, forms and meeting program requirements; organizes and implements orientation activities, workshops, conferences, cultural experiences and academic support/tutoring programs to encourage engagement in student life/activities. Provides academic advising services including career and educational advising of individuals and groups and orientation and transfer advising services; assists students in selection of a major and facilitates career exploration and transfer program activities related to their educational goals and career pathways; advises students on certificate, vocational, associate degree and transfer programs and courses of study. Screens student needs for Counselors and schedules student counseling appointments or provides referrals to other campus and community programs; coordinates student access to multiple forms of student services and support including providing accommodations for disabled students and access to educational and financial aid and assisting with maintenance of minimum program requirements and documentation; assists students with access to food, financial, mental health, legal and housing resources. Determines student initial and ongoing eligibility for programs or services; tracks student progress and adherence to program guidelines; initiates and maintains permanent student records and associated coding; verifies documentation from third-party providers; updates student status and releases holds following established District policies and procedures. Acts as a liaison to local elementary, middle and high schools, adult education programs, community groups and school districts to identify, target and recruit potential program participants; plans, schedules and facilitates program activities to assist students with matriculation activities; provides information to students on college course offerings and prerequisites, majors and transfers and coordinates with Counselors to create education plans. Organizes and implements student leadership opportunities through student clubs, service learning, student government and leadership opportunities within the program; provides training on public speaking, conducting meetings and mentoring others; oversees administration of student-related budgets and funds; ensures efficacy of student government elections and operations; oversees and participates in the recruitment, selection and training of student club leadership; ensures student clubs meet minimum requirements. Oversees and participates in program tracking and data input and ensures District, state and federal guidelines are met; develops, maintains and audits spreadsheets, databases and reports; utilizes third-party portals and databases to research and track student information; coordinates with other college departments regarding financial aid, tracking student work hours, payments and reimbursements. Conducts studies and complex data analyses to evaluate the effectiveness of current programs; makes recommendations on program enhancements/service areas and may assist in assessing student area outcomes in applicable programs. Coordinates logistics of major programs and events, including liaison with event participants and securing vendors and sponsors; works with other campus departments and facilities; schedules locations, orders food, materials and supplies; troubleshoots onsite, proactively resolving issues. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES May participate in program and grant administration functions including grant writing, collecting program data, budget monitoring and generating performance reports. Oversees program marketing including preparation and production of promotional materials, invitations and publications; updates and maintains the department or program website and social media accounts. May serve as an advisor to student government. Represents the District and participates in state and national program training and development and professional group meetings; stays abreast of new trends and innovations in the program and grant area. Maintains and purchases inventory and supplies. May collaborate with athletics to implement Intramural program, coordinate mascot appearances, and coordinate game management logistics including securing entertainment. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Student services program goals, objectives, policies, procedures and practices applicable to area of assignment. District assessment, matriculation and course prerequisite policies as applicable to areas of responsibility. Principles, methods and practices applicable to the design and implementation of public relations, outreach and marketing programs. Procedures for administering and scoring standard and other academic tests and recording and reporting test results. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. College and District organization, rules, policies and procedures applicable to departmental and division operations. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting. Basic grants administration, methods and practices. Research methods and analysis techniques. Applicable sections of the California Education Code, Title V and other applicable laws. The Family Educational Rights and Privacy Act and other District, state and federal laws, rules, regulations and policies governing student records. Safety policies and work practices applicable to the work being performed. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Assign and review the work of assigned staff. Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation. Coordinate and implement resources, services and outreach activities to recruit, retain and assist students, particularly at-risk students. Screen for and schedule counseling appointments. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Set priorities and exercise sound judgment within areas of responsibility. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials. Track and report statistical information utilizing complex spreadsheets and databases. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, orally and in writing. Maintain confidentiality of District and student files and records. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Operate a computer and use standard business software. Represent the District effectively one on one and in a variety of group settings. Exercise tact and diplomacy in dealing with concerned people and sensitive, complex and confidential student issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in a relevant field, and one year of closely related work experience in assigned student services area; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program may be required in some assignments. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand and stand for long periods at a time; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions subject to frequent public contact, interruption and intermittent exposure to individuals acting in a disagreeable fashion. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Disability Specialist & Case Management Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Disability Programs & Resource Center Appointment Type This is a one year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday from 8:00am -5:00pm Anticipated Hiring Range $5,025 - $5,400 Per Month ($60,300 - $64,800 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Associate Director for Disability Programs & Resource Center (DPRC), the Disability Specialist: identifies, serves, and advocates for students with disabilities across the disability spectrum; facilitates access and accommodations; and works as a member of the Student Resources Team to create barrier-free campus programs and activities for prospective/current SF State students. This position leads case management efforts of the Advising & Advocacy team for students with more complex needs for both on- and off-campus resources. Position Information Coordinate the Provision of Reasonable Accommodations for students with Disabilities As a generalist, determine eligibility of students with disabilities across the disability spectrum by evaluating documentation. Provide individualized comprehensive disability-related advising; coordinate the review and approval of a full range of support services (e.g. test accommodations, note taking assistance, etc.) Maintain a strong knowledge base of current technologies/interventions benefitting students with disabilities as well as a strong knowledge base of community, state and federal resources available to individuals within this group, including a general knowledge base across the disability spectrum related to the above. Make recommendations for appropriate reasonable accommodations and services based on documented need. Provide coworkers with consultation regarding determination of students’ eligibility for, and implementation of accommodations for students across the disability spectrum. Provide individualized comprehensive disability-related advising; coordinate the provision of a full range of support services. Relay to faculty and staff information about disabilities that they can use to work more effectively with students. Consult with students regarding the specific nature of their disabilities and how they affect their academic performance. Consult with faculty on effective methods for accessible course delivery. Facilitate disability access with other campus entities (e.g. Financial Aid, Student Activities, Veteran Center, etc.). Liaise with external agencies (e.g. Public agencies, private non-profit service agencies, etc.). Provide individual and group presentations to prospective and current students related to DPRC services and/or disability information. May be assigned to specific populations and/or liaison assignments as needed. Coordinate Case Management Services for disabled students Develop and maintain a list of campus, local community and private health and welfare resources and provide co-workers with consultation on appropriate resources and referrals; track and document referrals. Lead DPRC partnership efforts to connect students with outside agencies such as California Department of Rehabilitation, Veterans Affairs, independent living centers, regional centers, etc. Provide individualized support and follow-up to connect students to campus resources such as Counseling & Psychological Services, Financial Aid, Tutoring & Academic Support Center, Career & Leadership Development, etc. Liase with case managers in other program areas across campus such as Education & Equal Opportunity Pathways Program & Guardian Scholars Program, Residential Life, Counseling & Psychological Services, PATHS & other basic needs programs, etc. Assist with DPRC Outreach Efforts Provide back-up support for DPRC outreach efforts in consultation with DPRC Outreach Coordinator; organize, develop and facilitate DPRC informational sessions for faculty, staff and students. In absence of lead Outreach Coordinator and/or during peak times, respond to outreach and training requests, and provide lead coordination of DPRC’s participation in outreach and training opportunities and events on- and off-campus. Track and document outreach and training requests. Other Duties as Assigned At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities, as well as those listed at the lower levels in the Student Services Professional series, are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate intern ship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications A Master's Degree in Counseling, Clinical Psychology, Social Work or a directly related field, or up to three years of experience at a post-secondary institution providing individualized comprehensive disability-related advising to adults with disabilities. Working knowledge of Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, the California State University (CSU) policy on disability support and accommodations, and all related technical standards pertaining to these laws. Demonstrated ability to determine reasonable accommodations for disabilities across the disability spectrum including, but not limited to, Deaf/Hard of Hearing, Blind/Low Vision, Learning, ADD/ADHD, Cognitive and Chronic disabilities. Knowledge of individual and group behavior and appropriate counseling techniques pertaining to adolescents and adults with disabilities, and the ability to organize and lead effective group meetings with students. Ability to advocate on behalf of students with disabilities with faculty, staff and administrators to ensure equal educational opportunities. Demonstrated communication skills related to working with students with disabilities and related constituents. Ability to establish and maintain cooperative working relationships with diverse individuals while carrying out a variety of professionally complex assignments. Ability to analyze complex situations and adopt effective courses of action. Ability to quickly acquire skills to independently plan and coordinate large-scale campus-related events. Experience assisting post-secondary campus constituents with consultation and implementation of access requests for large-scale events. Ability to provide individual and group presentations to prospective and current students related to services and/or disability information. Fluency in American Sign Language (ASL). Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective communication skills across a variety of venues. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. Some evening/weekend hours may be required during peak academic periods. Ability to travel to off-campus outreach events via personal or public transportation. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Working Title Disability Specialist & Case Management Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Disability Programs & Resource Center Appointment Type This is a one year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday from 8:00am -5:00pm Anticipated Hiring Range $5,025 - $5,400 Per Month ($60,300 - $64,800 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Associate Director for Disability Programs & Resource Center (DPRC), the Disability Specialist: identifies, serves, and advocates for students with disabilities across the disability spectrum; facilitates access and accommodations; and works as a member of the Student Resources Team to create barrier-free campus programs and activities for prospective/current SF State students. This position leads case management efforts of the Advising & Advocacy team for students with more complex needs for both on- and off-campus resources. Position Information Coordinate the Provision of Reasonable Accommodations for students with Disabilities As a generalist, determine eligibility of students with disabilities across the disability spectrum by evaluating documentation. Provide individualized comprehensive disability-related advising; coordinate the review and approval of a full range of support services (e.g. test accommodations, note taking assistance, etc.) Maintain a strong knowledge base of current technologies/interventions benefitting students with disabilities as well as a strong knowledge base of community, state and federal resources available to individuals within this group, including a general knowledge base across the disability spectrum related to the above. Make recommendations for appropriate reasonable accommodations and services based on documented need. Provide coworkers with consultation regarding determination of students’ eligibility for, and implementation of accommodations for students across the disability spectrum. Provide individualized comprehensive disability-related advising; coordinate the provision of a full range of support services. Relay to faculty and staff information about disabilities that they can use to work more effectively with students. Consult with students regarding the specific nature of their disabilities and how they affect their academic performance. Consult with faculty on effective methods for accessible course delivery. Facilitate disability access with other campus entities (e.g. Financial Aid, Student Activities, Veteran Center, etc.). Liaise with external agencies (e.g. Public agencies, private non-profit service agencies, etc.). Provide individual and group presentations to prospective and current students related to DPRC services and/or disability information. May be assigned to specific populations and/or liaison assignments as needed. Coordinate Case Management Services for disabled students Develop and maintain a list of campus, local community and private health and welfare resources and provide co-workers with consultation on appropriate resources and referrals; track and document referrals. Lead DPRC partnership efforts to connect students with outside agencies such as California Department of Rehabilitation, Veterans Affairs, independent living centers, regional centers, etc. Provide individualized support and follow-up to connect students to campus resources such as Counseling & Psychological Services, Financial Aid, Tutoring & Academic Support Center, Career & Leadership Development, etc. Liase with case managers in other program areas across campus such as Education & Equal Opportunity Pathways Program & Guardian Scholars Program, Residential Life, Counseling & Psychological Services, PATHS & other basic needs programs, etc. Assist with DPRC Outreach Efforts Provide back-up support for DPRC outreach efforts in consultation with DPRC Outreach Coordinator; organize, develop and facilitate DPRC informational sessions for faculty, staff and students. In absence of lead Outreach Coordinator and/or during peak times, respond to outreach and training requests, and provide lead coordination of DPRC’s participation in outreach and training opportunities and events on- and off-campus. Track and document outreach and training requests. Other Duties as Assigned At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities, as well as those listed at the lower levels in the Student Services Professional series, are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate intern ship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications A Master's Degree in Counseling, Clinical Psychology, Social Work or a directly related field, or up to three years of experience at a post-secondary institution providing individualized comprehensive disability-related advising to adults with disabilities. Working knowledge of Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, the California State University (CSU) policy on disability support and accommodations, and all related technical standards pertaining to these laws. Demonstrated ability to determine reasonable accommodations for disabilities across the disability spectrum including, but not limited to, Deaf/Hard of Hearing, Blind/Low Vision, Learning, ADD/ADHD, Cognitive and Chronic disabilities. Knowledge of individual and group behavior and appropriate counseling techniques pertaining to adolescents and adults with disabilities, and the ability to organize and lead effective group meetings with students. Ability to advocate on behalf of students with disabilities with faculty, staff and administrators to ensure equal educational opportunities. Demonstrated communication skills related to working with students with disabilities and related constituents. Ability to establish and maintain cooperative working relationships with diverse individuals while carrying out a variety of professionally complex assignments. Ability to analyze complex situations and adopt effective courses of action. Ability to quickly acquire skills to independently plan and coordinate large-scale campus-related events. Experience assisting post-secondary campus constituents with consultation and implementation of access requests for large-scale events. Ability to provide individual and group presentations to prospective and current students related to services and/or disability information. Fluency in American Sign Language (ASL). Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective communication skills across a variety of venues. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. Some evening/weekend hours may be required during peak academic periods. Ability to travel to off-campus outreach events via personal or public transportation. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Graduation Specialist-College of Health & Human Development Classification Student Service Professional III AutoReqId 531765 Department Undeclared and Academic Advising Sub-Division Student Success Salary Range Classification Range $5,025 - $7,159 per month (Hiring range depending on qualifications, not anticipated to exceed $5,025 - $5,571 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Academic Advising Center is the home for Undergraduate General Education Advising and for undeclared students. Our mission is to work in a collaborative partnership with students, a shared responsibility, where the advisor and student are equally invested in the educational process and holistic development of the student. We are seeking an exceptional individual to join our team as the Graduation Specialist-College of Health & Human Development (Student Service Professional III). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Assistant Vice President for Academic Advising or designee, and the Associate Dean or designee, the Graduation Specialist provides academic advisement and information on university policies, procedures, and graduation requirements to upper division, undergraduate, and college specific student populations. Utilizes an advanced, developmental, problem solving approach rather than a prescriptive application when assisting students with degree completion. Works in support of, and under the direction of, the Assistant VP of Academic Advising and the college’s Associate Dean in the design and implementation of strategic retention programs to facilitate graduation and to develop interventions to promote student success. Manages and advises a college-based caseload of 50 - 800 students, provides significant and frequent advising opportunities, makes decisions in individual cases to resolve student problems where guidelines and precedence do not exist, and tracks each student cohort thereafter to ensure degree completion. Independently determines approaches and techniques to utilize in advisement situations, and within established parameters, independently determines campus services and other resources to be provided to individuals or groups of students. Recommends changes on a variety of matters both within and outside of the area of assignment. Collaborates with departments and faculty to plan, organize, and coordinate college-based interactive seminars designed to support graduating seniors. Following each graduation term, analyzes individual and group challenges, presents information by compiling assessment and retention data, prepares reports for collaborative review, and acts as the spokesperson within the area of expertise. Analyzes the outcomes of implemented programmatic changes. Conducts complex one-on-one and group student service advising sessions which involve administrative planning and coordination. Collaborates as a team member on the delivery of New Student Orientation, Transfer Student advising, student retention initiatives, and academic success workshops. Supports students in pursuing their educational goals by providing factual data about degree requirements related to student aptitudes, interests, and abilities. Conducts outreach presentations and collaborates with academic colleges and departments to inform students of advising services, degree requirements, and the Titan Degree Audit. Provides direct support to students requiring Grad Check/TDA corrections, requests information on university petitions, and in need of guidance on applying for graduation. Collaborates closely with the Records to address identified student challenges, using a preventative approach in solving problems impacting graduation. Supports senior students with rectifying issues, providing multiple solutions, and directing assistance prior to graduation. Creates specific action plans for degree completion for students’ deferred graduation and communicates appropriate action steps to students. Maintains a database of students supported, challenges experienced, and overall outcomes. Presents information to the Associate Dean and the Assistant VP of Academic Advising weekly. Reports documented evidence and progress of case studies requiring additional support. Conducts ongoing analysis of deferred graduation data within each specific cohort to identify common trends and errors resulting in failure to graduate, and provides solution-centered recommendations to decrease the rate of occurrence. Develops, implements, and assesses programs specifically designed to increase retention and facilitate graduation based on student need and demand. Acts as a liaison between the Graduation Unit, colleges, departments, Academic Advising, Records, and the Titan Degree Audit department DARS Coordinator to ensure efficiency. Utilizes advanced human relations skills and abilities to interact with highly visible groups including underrepresented and first-generation student populations in an effort to close the achievement gap and increase facilitation to graduation. Other duties as assigned. Essential Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in a related field including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution plus three years of professional student services work in the field. A master’s degree from an accredited college or university in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctoral degree from an accredited college or university and the appropriate internship or clinical training in a relevant field may be substituted for three years of the required professional experience. Ability to plan, develop, coordinate, supervise, and organize programs and activities. Ability to interact with a diverse student population, faculty, staff, and the public. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to advise students individually and in groups on complex student-related matters. Ability to complete assignments without detailed instructions. Ability to establish and maintain cooperative working relationships with a variety of individuals. Possession of excellent verbal and written communication skills, as well as the ability to acquire knowledge of campus procedures, activities, and the overall organization. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience advising students in a higher education setting. Evidence of implementation of a solution-based approach to facilitate graduation and student academic success. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Closing Date/Time: October 5, 2023
Sep 07, 2023
Full Time
Description: Job Title Graduation Specialist-College of Health & Human Development Classification Student Service Professional III AutoReqId 531765 Department Undeclared and Academic Advising Sub-Division Student Success Salary Range Classification Range $5,025 - $7,159 per month (Hiring range depending on qualifications, not anticipated to exceed $5,025 - $5,571 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Academic Advising Center is the home for Undergraduate General Education Advising and for undeclared students. Our mission is to work in a collaborative partnership with students, a shared responsibility, where the advisor and student are equally invested in the educational process and holistic development of the student. We are seeking an exceptional individual to join our team as the Graduation Specialist-College of Health & Human Development (Student Service Professional III). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Assistant Vice President for Academic Advising or designee, and the Associate Dean or designee, the Graduation Specialist provides academic advisement and information on university policies, procedures, and graduation requirements to upper division, undergraduate, and college specific student populations. Utilizes an advanced, developmental, problem solving approach rather than a prescriptive application when assisting students with degree completion. Works in support of, and under the direction of, the Assistant VP of Academic Advising and the college’s Associate Dean in the design and implementation of strategic retention programs to facilitate graduation and to develop interventions to promote student success. Manages and advises a college-based caseload of 50 - 800 students, provides significant and frequent advising opportunities, makes decisions in individual cases to resolve student problems where guidelines and precedence do not exist, and tracks each student cohort thereafter to ensure degree completion. Independently determines approaches and techniques to utilize in advisement situations, and within established parameters, independently determines campus services and other resources to be provided to individuals or groups of students. Recommends changes on a variety of matters both within and outside of the area of assignment. Collaborates with departments and faculty to plan, organize, and coordinate college-based interactive seminars designed to support graduating seniors. Following each graduation term, analyzes individual and group challenges, presents information by compiling assessment and retention data, prepares reports for collaborative review, and acts as the spokesperson within the area of expertise. Analyzes the outcomes of implemented programmatic changes. Conducts complex one-on-one and group student service advising sessions which involve administrative planning and coordination. Collaborates as a team member on the delivery of New Student Orientation, Transfer Student advising, student retention initiatives, and academic success workshops. Supports students in pursuing their educational goals by providing factual data about degree requirements related to student aptitudes, interests, and abilities. Conducts outreach presentations and collaborates with academic colleges and departments to inform students of advising services, degree requirements, and the Titan Degree Audit. Provides direct support to students requiring Grad Check/TDA corrections, requests information on university petitions, and in need of guidance on applying for graduation. Collaborates closely with the Records to address identified student challenges, using a preventative approach in solving problems impacting graduation. Supports senior students with rectifying issues, providing multiple solutions, and directing assistance prior to graduation. Creates specific action plans for degree completion for students’ deferred graduation and communicates appropriate action steps to students. Maintains a database of students supported, challenges experienced, and overall outcomes. Presents information to the Associate Dean and the Assistant VP of Academic Advising weekly. Reports documented evidence and progress of case studies requiring additional support. Conducts ongoing analysis of deferred graduation data within each specific cohort to identify common trends and errors resulting in failure to graduate, and provides solution-centered recommendations to decrease the rate of occurrence. Develops, implements, and assesses programs specifically designed to increase retention and facilitate graduation based on student need and demand. Acts as a liaison between the Graduation Unit, colleges, departments, Academic Advising, Records, and the Titan Degree Audit department DARS Coordinator to ensure efficiency. Utilizes advanced human relations skills and abilities to interact with highly visible groups including underrepresented and first-generation student populations in an effort to close the achievement gap and increase facilitation to graduation. Other duties as assigned. Essential Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in a related field including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution plus three years of professional student services work in the field. A master’s degree from an accredited college or university in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctoral degree from an accredited college or university and the appropriate internship or clinical training in a relevant field may be substituted for three years of the required professional experience. Ability to plan, develop, coordinate, supervise, and organize programs and activities. Ability to interact with a diverse student population, faculty, staff, and the public. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to advise students individually and in groups on complex student-related matters. Ability to complete assignments without detailed instructions. Ability to establish and maintain cooperative working relationships with a variety of individuals. Possession of excellent verbal and written communication skills, as well as the ability to acquire knowledge of campus procedures, activities, and the overall organization. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience advising students in a higher education setting. Evidence of implementation of a solution-based approach to facilitate graduation and student academic success. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Closing Date/Time: October 5, 2023
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Program Support Specialist College of Extended Education & Global Engagement Job #531198 First Review Date: October 15, 2023 Open until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #531198) Administrative Support Coordinator II, Program Support Specialist, Salary Range: $3,681-$6,034. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the College of Extended Education & Global Engagement. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement system (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Position Summary: Under the lead of the Program Coordinator, this position will provide broad support to staff responsible for the planning, development, and delivery of programs for the College of Extended Education and Global Engagement (CEEGE). The program Support Specialist will assist CEEGE program coordinators, student support coordinators, and faculty in coordinating courses and field trips, generating class rosters, ensuring courses are evaluated, and in support of course communications with students. Key Responsibilities: Tracking Programs and Courses: Monitor course rosters; notify faculty of enrollments; produce preliminary and final rosters for faculty as needed; obtain final rosters from faculty to verify attendance. Ensure that all courses are evaluated; monitor participation, develop strategies to encourage students to complete evaluations; compile and distribute results to coordinators, instructors, and administrators as appropriate. Develop processes to track certificates of completion; verify completion of certificate requirements; prepare certificates for signature; record certificates in student files; send certificates to students. Work closely with the coordinators to monitor and support proposed course/program offerings, prepare proposals for review and routing, and correspond with instructors as needed to obtain course details and additional documentation needed. Assist with the preparation of reports and/or summarized data for the coordinators as requested (such as number of courses, number of students enrolled, number of certificates awarded, etc.). Monitor professional subscriptions, memberships, and licenses for CEEGE courses/programs. Processing & Tracking Hiring Documents: Prepare faculty and student hire contracts passed on information developed by the coordinators, the Budget Analyst and approved by the Dean; track that contracts are executed and returned in a timely manner; assist with notifying new faculty to complete hiring documents. Coordinate with Academic Personnel Services/Human Resources to generate summer session contracts; print and obtain signatures; distribute copies to faculty and APS/HR. Initiate faculty pay requests, matching with course rosters and agreements and ensure that they are reviewed as needed before being processed. Monitor and follow up on outstanding documents (agreements, rosters, pay requests and hiring documents) as needed to maintain timelines of payments. Support Course/Program and Field Trips: Logistics: identify and arrange with facilities for meetings and for off-campus classes. Coordinate with Risk Management to secure contracts for facilities and obtain certificates of insurance, as needed. Coordinate field trips: gather details from faculty and notify appropriate CEEGE staff so field trip releases can be generated; monitor and/or obtain release of liability forms from students; prepare and confirm vehicle requests and arrange for drivers as needed; coordinate site logistics to ensure access as needed. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments; thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use a broad range of technology, systems and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broad range of interpersonal contacts, including thos e at a higher level and those sensitive in nature; ability to coordinate complex logistics; ability to work under multiple deadlines. The incumbent must have strong communication skills and a commitment to customer service, be proactive and self-motivated to support the diverse needs of faculty, students, and staff related to initiatives within the college and an ability to communicate effectively with a diverse population. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and to be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: College degree; two years in progressively responsible administrative or clerical position; experience in an academic office or educational setting with a diverse student and staff population; working knowledge of PeopleSoft, Slate, social media platforms, 25Live, Google Suite, Adobe Sign and other software used by Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The first review date for submitted application materials is on October 15, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cl Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: September 22, 2023 Closing Date/Time: Open until filled
Sep 23, 2023
Full Time
Description: Program Support Specialist College of Extended Education & Global Engagement Job #531198 First Review Date: October 15, 2023 Open until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #531198) Administrative Support Coordinator II, Program Support Specialist, Salary Range: $3,681-$6,034. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the College of Extended Education & Global Engagement. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement system (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Position Summary: Under the lead of the Program Coordinator, this position will provide broad support to staff responsible for the planning, development, and delivery of programs for the College of Extended Education and Global Engagement (CEEGE). The program Support Specialist will assist CEEGE program coordinators, student support coordinators, and faculty in coordinating courses and field trips, generating class rosters, ensuring courses are evaluated, and in support of course communications with students. Key Responsibilities: Tracking Programs and Courses: Monitor course rosters; notify faculty of enrollments; produce preliminary and final rosters for faculty as needed; obtain final rosters from faculty to verify attendance. Ensure that all courses are evaluated; monitor participation, develop strategies to encourage students to complete evaluations; compile and distribute results to coordinators, instructors, and administrators as appropriate. Develop processes to track certificates of completion; verify completion of certificate requirements; prepare certificates for signature; record certificates in student files; send certificates to students. Work closely with the coordinators to monitor and support proposed course/program offerings, prepare proposals for review and routing, and correspond with instructors as needed to obtain course details and additional documentation needed. Assist with the preparation of reports and/or summarized data for the coordinators as requested (such as number of courses, number of students enrolled, number of certificates awarded, etc.). Monitor professional subscriptions, memberships, and licenses for CEEGE courses/programs. Processing & Tracking Hiring Documents: Prepare faculty and student hire contracts passed on information developed by the coordinators, the Budget Analyst and approved by the Dean; track that contracts are executed and returned in a timely manner; assist with notifying new faculty to complete hiring documents. Coordinate with Academic Personnel Services/Human Resources to generate summer session contracts; print and obtain signatures; distribute copies to faculty and APS/HR. Initiate faculty pay requests, matching with course rosters and agreements and ensure that they are reviewed as needed before being processed. Monitor and follow up on outstanding documents (agreements, rosters, pay requests and hiring documents) as needed to maintain timelines of payments. Support Course/Program and Field Trips: Logistics: identify and arrange with facilities for meetings and for off-campus classes. Coordinate with Risk Management to secure contracts for facilities and obtain certificates of insurance, as needed. Coordinate field trips: gather details from faculty and notify appropriate CEEGE staff so field trip releases can be generated; monitor and/or obtain release of liability forms from students; prepare and confirm vehicle requests and arrange for drivers as needed; coordinate site logistics to ensure access as needed. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments; thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use a broad range of technology, systems and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broad range of interpersonal contacts, including thos e at a higher level and those sensitive in nature; ability to coordinate complex logistics; ability to work under multiple deadlines. The incumbent must have strong communication skills and a commitment to customer service, be proactive and self-motivated to support the diverse needs of faculty, students, and staff related to initiatives within the college and an ability to communicate effectively with a diverse population. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and to be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: College degree; two years in progressively responsible administrative or clerical position; experience in an academic office or educational setting with a diverse student and staff population; working knowledge of PeopleSoft, Slate, social media platforms, 25Live, Google Suite, Adobe Sign and other software used by Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The first review date for submitted application materials is on October 15, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cl Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: September 22, 2023 Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Admissions Events Specialist Enrollment Management - Admissions Job #530448 First Review: Wednesday, September 27, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530448) Student Services Professional IA, IB or II, Admissions Events Specialist, Salary Range for SSP IA and IB: $3,764 - $4,604; Salary Range for SSP II: $4,610 - $6,556 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefitted, non-exempt for SSP IA and IB, exempt for SSP II, 12-month permanent position with a one-year probationary period in Admissions Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Admissions Events Specialist role works with the Visit Experience Coordinator to develop and execute a portfolio of campus-based recruitment and awareness programs. The Admissions Event Specialist supports the entire portfolio of outreach and recruitment events with primary responsibility for the development and execution of early outreach programs such as American Indian College Motivation Day, I’ve Been Admitted to College, and Youth of Color Empowerment Day. This position gathers increasing responsibility with time and experience. SSP IA level begins by learning the events management processes and duties. SSP IB has a working knowledge of events management and manages events with the oversight of the coordinator. The SSP II level has a full understanding of events management. Key Responsibilities: Early outreach campus visit program development and management as a strategic component of the new student enrollment plan for Humboldt - concept development and refresh. Event Planning and Communication Handle the logistics and coordination of Early Outreach and Recruitment events at the direction of the Director of Admissions and in collaboration with the Visit Experience Coordinator. Through data and event surveys continually improve event results through adjustments and modifications in future events. Collaborate with Early Outreach Coordinator to build stronger bonds with off campus partners such as, but not limited to, County Offices of Education, School Districts, City/Community Organizations, etc. Work closely with Marketing and Communications to produce and monitor materials, signage, and other related efforts for programs and events. Ensure communications go out campus-wide to ensure the campus is aware and knowledgeable about the events sponsored by admissions. Develop operational plan for communications activities based on assigned budgets. Create and Update Special Events web pages, events forms, and other related digital materials associated with events. Book accommodations and make travel arrangements for events speakers or other guests. Coordinate with on-campus and off-campus dining when needed to ensure quality experience for all guests. Oversee all "Day of Events" Logistics Event Committee Facilitation Coordinate and support the management of committee meetings related to early outreach events such as, but not limited to, American Indian College Motivation Day, I've Been Admitted to College, Super Sunday's, and Youth of Color Empowerment Day. Ensure all notes and documentation are stored in a central place that allows access for all partners working on the event. Communicate regularly with the assigned Admissions Staff and other department partners connected to early outreach and recruitment events to ensure meetings are held on schedule and all required deadlines to launch events on schedule. Collaborate with departments to recruit student, staff, and faculty volunteers for events. Provide registration and other related information to committees to keep everyone informed of progress. Coordinate any follow-up communications required for event or committee meetings. Event Evaluation and Assessment Work with Institutional Research, Analytics, and Reporting to assess, or obtain guidance on assessing, events and other communication efforts. Coordinate pre-event and post event evaluations processes for all events assigned to the Admissions Events Specialist. Prepare event summaries and reports that are provided to the Associate Director and Director. Provide recommendation to Admissions leadership for ways to improve events or activities. Supporting On-campus Admissions Visit Experience and Front Desk Maintain a constant state of readiness regarding Humboldt admissions and campus events to conduct presentations, meet with guests regarding admissions related content when Admissions Counselors are unavailable. Support Admissions Ambassador team as a secondary support role for the Visit Experience Coordinator. Conduct campus tours when students or staff are unable to cover in support of Visit Experience Coordinator. Provide event support to the Visit Experience Coordinator for large-scale Admissions events such as Fall and Spring Preview. Support the Visit Experience Coordinator when availability allows. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: SSP IA: Knowledge and Abilities: Working knowledge of the basic principles of individual and group behavior; Research and observation techniques for the purpose of recording, classifying, and interpreting factual information; And the techniques and methods of interviewing. Ability to gather and analyze data; Reason logically, draw valid conclusions and make appropriate recommendations; Participate in and contribute to group meetings, conferences and interviews; Clearly express ideas and recommendations orally; Write clear and concise reports; And establish and maintain cooperative working relationships with students, staff and faculty. SSP IB: Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; Principles of individual and group behavior; The ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; And the basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation; Interpret and apply program rules and regulations; Gather and analyze data; Reason logically, draw valid conclusions and make appropriate recommendations; Present clear and concise information orally and in written reports; And establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. SSP II: Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; Obtain factual and interpretative information through interviews; Reason logically; Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; Advise students individually and in groups on routine matters where required; Recognize multicultural, multisexed and multi-aged value systems and work accordingly; Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; And, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements. Minimum Qualifications: SSP IA: Experience: None required. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. SSP IB: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. SSP II: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications: Experience working with experiential student marketing, field trips, student event management. A bachelor's degree or the equivalent to a bachelor's degree in a job-related field. One or two years of applicable professional experience in a student services program role or in a customer service-related field with an emphasis on early introductions, experiential marketing, and/or event management. A Master's degree may be substituted for one year of professional experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Wednesday, September 27, 2023. Open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3079 or 3082 Publication Date: September 12, 2023 Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Admissions Events Specialist Enrollment Management - Admissions Job #530448 First Review: Wednesday, September 27, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530448) Student Services Professional IA, IB or II, Admissions Events Specialist, Salary Range for SSP IA and IB: $3,764 - $4,604; Salary Range for SSP II: $4,610 - $6,556 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefitted, non-exempt for SSP IA and IB, exempt for SSP II, 12-month permanent position with a one-year probationary period in Admissions Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Admissions Events Specialist role works with the Visit Experience Coordinator to develop and execute a portfolio of campus-based recruitment and awareness programs. The Admissions Event Specialist supports the entire portfolio of outreach and recruitment events with primary responsibility for the development and execution of early outreach programs such as American Indian College Motivation Day, I’ve Been Admitted to College, and Youth of Color Empowerment Day. This position gathers increasing responsibility with time and experience. SSP IA level begins by learning the events management processes and duties. SSP IB has a working knowledge of events management and manages events with the oversight of the coordinator. The SSP II level has a full understanding of events management. Key Responsibilities: Early outreach campus visit program development and management as a strategic component of the new student enrollment plan for Humboldt - concept development and refresh. Event Planning and Communication Handle the logistics and coordination of Early Outreach and Recruitment events at the direction of the Director of Admissions and in collaboration with the Visit Experience Coordinator. Through data and event surveys continually improve event results through adjustments and modifications in future events. Collaborate with Early Outreach Coordinator to build stronger bonds with off campus partners such as, but not limited to, County Offices of Education, School Districts, City/Community Organizations, etc. Work closely with Marketing and Communications to produce and monitor materials, signage, and other related efforts for programs and events. Ensure communications go out campus-wide to ensure the campus is aware and knowledgeable about the events sponsored by admissions. Develop operational plan for communications activities based on assigned budgets. Create and Update Special Events web pages, events forms, and other related digital materials associated with events. Book accommodations and make travel arrangements for events speakers or other guests. Coordinate with on-campus and off-campus dining when needed to ensure quality experience for all guests. Oversee all "Day of Events" Logistics Event Committee Facilitation Coordinate and support the management of committee meetings related to early outreach events such as, but not limited to, American Indian College Motivation Day, I've Been Admitted to College, Super Sunday's, and Youth of Color Empowerment Day. Ensure all notes and documentation are stored in a central place that allows access for all partners working on the event. Communicate regularly with the assigned Admissions Staff and other department partners connected to early outreach and recruitment events to ensure meetings are held on schedule and all required deadlines to launch events on schedule. Collaborate with departments to recruit student, staff, and faculty volunteers for events. Provide registration and other related information to committees to keep everyone informed of progress. Coordinate any follow-up communications required for event or committee meetings. Event Evaluation and Assessment Work with Institutional Research, Analytics, and Reporting to assess, or obtain guidance on assessing, events and other communication efforts. Coordinate pre-event and post event evaluations processes for all events assigned to the Admissions Events Specialist. Prepare event summaries and reports that are provided to the Associate Director and Director. Provide recommendation to Admissions leadership for ways to improve events or activities. Supporting On-campus Admissions Visit Experience and Front Desk Maintain a constant state of readiness regarding Humboldt admissions and campus events to conduct presentations, meet with guests regarding admissions related content when Admissions Counselors are unavailable. Support Admissions Ambassador team as a secondary support role for the Visit Experience Coordinator. Conduct campus tours when students or staff are unable to cover in support of Visit Experience Coordinator. Provide event support to the Visit Experience Coordinator for large-scale Admissions events such as Fall and Spring Preview. Support the Visit Experience Coordinator when availability allows. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: SSP IA: Knowledge and Abilities: Working knowledge of the basic principles of individual and group behavior; Research and observation techniques for the purpose of recording, classifying, and interpreting factual information; And the techniques and methods of interviewing. Ability to gather and analyze data; Reason logically, draw valid conclusions and make appropriate recommendations; Participate in and contribute to group meetings, conferences and interviews; Clearly express ideas and recommendations orally; Write clear and concise reports; And establish and maintain cooperative working relationships with students, staff and faculty. SSP IB: Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; Principles of individual and group behavior; The ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; And the basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation; Interpret and apply program rules and regulations; Gather and analyze data; Reason logically, draw valid conclusions and make appropriate recommendations; Present clear and concise information orally and in written reports; And establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. SSP II: Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; Obtain factual and interpretative information through interviews; Reason logically; Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; Advise students individually and in groups on routine matters where required; Recognize multicultural, multisexed and multi-aged value systems and work accordingly; Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; And, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements. Minimum Qualifications: SSP IA: Experience: None required. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. SSP IB: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. SSP II: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications: Experience working with experiential student marketing, field trips, student event management. A bachelor's degree or the equivalent to a bachelor's degree in a job-related field. One or two years of applicable professional experience in a student services program role or in a customer service-related field with an emphasis on early introductions, experiential marketing, and/or event management. A Master's degree may be substituted for one year of professional experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Wednesday, September 27, 2023. Open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3079 or 3082 Publication Date: September 12, 2023 Closing Date/Time: Open until filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Advising and Outreach Specialist Classification Title: Student Services Professional II Posting Details Priority Application Deadline: Wednesday, August 30th @ 11:55pm PST (Posting will remain open until filled) Position Summary Under the general supervision of the Associate Dean and Student Success Center Coordinator in the College of Education, the incumbent is an integral member of the Student Success Center, performing moderately complex student services work. As a member of the advising and outreach team, this position is responsible for advising prospective and currently enrolled students in the College of Education. Incumbent counsels/advises students on a daily basis and interprets and clarifies both general and specific information regarding all College of Education undergraduate and post-baccalaureate programs. Position utilizes interviewing and counseling techniques to assist students in progressing towards their degree objectives. The incumbent will utilize an advising framework providing developmental advising information and assistance to students about application and admissions procedures and matriculation towards a degree. The incumbent works closely with the SSC advising team, Education Equity Program, Branch Chairs, Associate Dean, and Faculty Fellow advisors to promote consistency in advisement and a commitment to serving a diverse population of student majors/minors, and all others to ensure academic success and student retention and graduation. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $ 4,610 per month - $5,300 per month CSU Classification Salary Range : $4,610 per month - $6,556 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular Time Base : Full-Time Work Hours : M-F, 8am-5pm with occasional evenings and/or weekends Department Information The College of Education Student Success Center brings together numerous individuals to support and enrich student learning and engagement through academic program advising and planning in addition to providing resources for career exploration. The Center is here to help guide students through their academic careers at Sacramento State. Advisors provide academic assistance to both prospective and continuing students in the College of Education. We recommend that undergraduate students meet with an advisor once per semester to discuss course planning and graduation. The answers to many of our frequently-asked questions can be found on the Advising Resources page, which includes links about scholarships, financial aid, graduation, and detailed information about major requirements and popular career paths. The College of Education is responsible for the professional development of teachers, administrators, and counselors to meet the needs of California’s diverse schools, families, and communities in the 21st Century. Professional development includes the initial preparation of candidates for basic specialist, service, and administrative credentials; advanced programs leading to graduate degrees (M.A., M.S., and Ed.D.) for experienced practitioners; the preparation of school administrators and those who will guide public policy in education; and the preparation of counselors and school psychologists for schools, families, public agencies, and private agencies. The College also makes a substantial contribution to the undergraduate curriculum at Sacramento State, offering baccalaureate programs in Child Development, American Sign Language/Deaf Studies and Vocational Education. Student Support Services | Sacramento State (csus.edu) Minimum Qualifications Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine maters where required; recognize multicultural, multi sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions, and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. À master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a rear-for-year basis. Experience Experience working with students in a higher education setting (e.g., advising, admissions, student programming or development). Experience working with students from various ethnic and socioeconomic backgrounds, including students that may be considered to be “at risk.” Ability to independently prioritize, plan, organize, and implement work in a fast-paced environment with veryfew errors and a high attention to detail. Strong interpersonal skills and the ability to provide direct services to a diverse student population. Program management skills (student success focused). Excellent verbal and written communication skills and a demonstrated ability to communicate effectively in a diverse environment. Ability to establish and maintain cooperative working relationships with faculty, administrators, student organizations, and other private and public agencies. Ability to understand, interpret, and apply moderately complex rules, policies, regulations, and procedures. Proficiency with standard office software (Microsoft Office Suite). Experience working with university-based record/data systems/software (example: PeopleSoft). Conditions of employment - Ability to pass background check. Preferred Working knowledge of University General Education and graduation requirements. Master's degree in Educational Leadership, College Student Personnel, Student Affairs, Educational Counseling, or related field. General knowledge of other related university student services. Ability to work occasional evenings and weekends. Ability to communicate in language other than English. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Aug 16, 2023
Full Time
Description: Working Title: Advising and Outreach Specialist Classification Title: Student Services Professional II Posting Details Priority Application Deadline: Wednesday, August 30th @ 11:55pm PST (Posting will remain open until filled) Position Summary Under the general supervision of the Associate Dean and Student Success Center Coordinator in the College of Education, the incumbent is an integral member of the Student Success Center, performing moderately complex student services work. As a member of the advising and outreach team, this position is responsible for advising prospective and currently enrolled students in the College of Education. Incumbent counsels/advises students on a daily basis and interprets and clarifies both general and specific information regarding all College of Education undergraduate and post-baccalaureate programs. Position utilizes interviewing and counseling techniques to assist students in progressing towards their degree objectives. The incumbent will utilize an advising framework providing developmental advising information and assistance to students about application and admissions procedures and matriculation towards a degree. The incumbent works closely with the SSC advising team, Education Equity Program, Branch Chairs, Associate Dean, and Faculty Fellow advisors to promote consistency in advisement and a commitment to serving a diverse population of student majors/minors, and all others to ensure academic success and student retention and graduation. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $ 4,610 per month - $5,300 per month CSU Classification Salary Range : $4,610 per month - $6,556 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular Time Base : Full-Time Work Hours : M-F, 8am-5pm with occasional evenings and/or weekends Department Information The College of Education Student Success Center brings together numerous individuals to support and enrich student learning and engagement through academic program advising and planning in addition to providing resources for career exploration. The Center is here to help guide students through their academic careers at Sacramento State. Advisors provide academic assistance to both prospective and continuing students in the College of Education. We recommend that undergraduate students meet with an advisor once per semester to discuss course planning and graduation. The answers to many of our frequently-asked questions can be found on the Advising Resources page, which includes links about scholarships, financial aid, graduation, and detailed information about major requirements and popular career paths. The College of Education is responsible for the professional development of teachers, administrators, and counselors to meet the needs of California’s diverse schools, families, and communities in the 21st Century. Professional development includes the initial preparation of candidates for basic specialist, service, and administrative credentials; advanced programs leading to graduate degrees (M.A., M.S., and Ed.D.) for experienced practitioners; the preparation of school administrators and those who will guide public policy in education; and the preparation of counselors and school psychologists for schools, families, public agencies, and private agencies. The College also makes a substantial contribution to the undergraduate curriculum at Sacramento State, offering baccalaureate programs in Child Development, American Sign Language/Deaf Studies and Vocational Education. Student Support Services | Sacramento State (csus.edu) Minimum Qualifications Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine maters where required; recognize multicultural, multi sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions, and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. À master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a rear-for-year basis. Experience Experience working with students in a higher education setting (e.g., advising, admissions, student programming or development). Experience working with students from various ethnic and socioeconomic backgrounds, including students that may be considered to be “at risk.” Ability to independently prioritize, plan, organize, and implement work in a fast-paced environment with veryfew errors and a high attention to detail. Strong interpersonal skills and the ability to provide direct services to a diverse student population. Program management skills (student success focused). Excellent verbal and written communication skills and a demonstrated ability to communicate effectively in a diverse environment. Ability to establish and maintain cooperative working relationships with faculty, administrators, student organizations, and other private and public agencies. Ability to understand, interpret, and apply moderately complex rules, policies, regulations, and procedures. Proficiency with standard office software (Microsoft Office Suite). Experience working with university-based record/data systems/software (example: PeopleSoft). Conditions of employment - Ability to pass background check. Preferred Working knowledge of University General Education and graduation requirements. Master's degree in Educational Leadership, College Student Personnel, Student Affairs, Educational Counseling, or related field. General knowledge of other related university student services. Ability to work occasional evenings and weekends. Ability to communicate in language other than English. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits Salary Range: $4,066.00 per month to $4,269.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,066.00 per month to $5,752.50 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional IB About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general supervision, the Financial Aid Counselor/Scholarship Specialist will be responsible for all student services functions associated with the Pioneer Scholarship Program. This position administers systemwide, endowed and private funding programs, ensuring the timely rollover of the Scholarship Universe portal ensuring that all scholarship applications are updated live, concurrent with the annual FAFSA/CADAA applications. In partnership with the Financial Literacy Coordinator, this position will conduct webinar/workshop events to encourage students to submit scholarship applications and train departments on how to utilize ScholarshipUniverse as well as provide guidance on best practices related to timely scholarship reporting. Additionally, the Financial Aid/Scholarship Specialist will be responsible for counseling students at workshop events, in person, through zoom and via the phone center regarding scholarship opportunities, eligibility requirements and the impact on scholarship adjustments to federal, state, and other institutional/private aid. Responsibilities Scholarship Specialist: Counsels students in workshop events, phone center, via appointment requests through zoom or in-person regarding scholarship eligibility, scholarship opportunities, and impact of other federal/state aid packages resulting from adjustments due to additional scholarship Establishes Yearly scholarship reporting deadline according to federal payment periods to ensure compliance and minimal impact on student aid Provide access and training to department members to help with the review, selection process, and awarding of scholarship funds Ensures that scholarships are awarded according to set criteria or donor intent Modify/Update scholarship applications as needed and conduct yearly rollover to ensure that portal goes live concurrent with the FAFSA/CADAA application Organizes and coordinate campus departments' yearly scholarship review Extracts reports and analyze discrepancies to assist in monthly and yearly reconciliation process Ensures timely awarding and authorization of campus scholarships (from Scholarship Universe) ensuring that students receive their funds prior to the billing deadline Works with Student Financial Services to process external scholarship checks Conducts Need Analysis to award students within their Cost of Attendance and ''Need' as defined by the Department of Education Points Person for the budget department to resolve discrepancies in budget balances Works with the Advancement Division to ensure funding availability prior to disbursement authorizations Assists Associate Director of Operations to properly link yearly FAFSA/CADAA application data to Scholarship Universe Provides student information on as needed basis while adhering to federal privacy laws including FERPA Certify Gilman Scholarships for Study Abroad Program Financial Aid Counselor: Provides advising throughout the financial aid process to prospective, new and current students and their families Exercises good judgment in the management administration of operational details of the financial aid process including but not limited to: Federal and State Verification, reviewing incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA/CADAA Completes assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions Exercises great attention to detail when completing assignments as error in judgment or calculations could result in unintended consequences for the student and/or the institution such as: under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school’s reputation or loss of institutional eligibility Reviews and makes decisions on Satisfactory Academic Progress Appeals Updates the student ISIR data with approved changes; has the authority to recalculate and make changes to financial aid awards when student’s eligibility changes R eviews subsequent ISIRs received after initial ISIR to determine if we need to request additional information and re-process. Reviews C Flags on ISIRs Reviews applications (FAFSA and CADAA) and awards students federal, state, and institutional aid Maintains knowledge of policies of other departments (registrar, student accounts, housing, athletics, study abroad, etc.) and understands the impact of them on a student’s financial eligibility Utilizes conflict resolution skills to help students and parents understand challenges and identify solutions Maintains student confidentiality in accordance with FERPA and Federal Privacy regulations Performs need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintains knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional aid programs Assists in conducting Financial Aid presentations and various workshops on and off campus Responds to student emails, works in the enrollment information center, and answers student phone calls Assists with Professional Judgement Appeals Participates in state, regional, and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the Federal and State aid programs Other duties as assigned by the Associate Director or Director. Minimum Qualifications Experience: Equivalent of one year of experience in professional Student Services work at the entry trainee level Equivalent amounts of graduate level job-related education may be substituted for the required experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; principles of individual and group behavior The ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; and the basic principles, practices and major trends in the Student Services field to which assigned Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation Interpret and apply program rules and regulations; gather and analyze data Reason logically, draw valid conclusions and make appropriate recommendations Present clear and concise information orally and in written reports Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies Required Qualifications One year of Student Services Professional Experience or equivalent Ability to quickly grasp Federal, State, and Institutional Regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS PowerPoint Preferred Skills and Knowledge A Bachelor’s Degree Two years in Scholarship Administration Experience with PeopleSoft Student Information System Experience with CampusLogic Proficiency in another modern language Experience in Financial Aid Administration Customer Service Experience with the ability to provide advice and guidance on difficult issues/regulations Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: January 14, 2024
Sep 15, 2023
Full Time
Description: Salary and Benefits Salary Range: $4,066.00 per month to $4,269.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,066.00 per month to $5,752.50 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional IB About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general supervision, the Financial Aid Counselor/Scholarship Specialist will be responsible for all student services functions associated with the Pioneer Scholarship Program. This position administers systemwide, endowed and private funding programs, ensuring the timely rollover of the Scholarship Universe portal ensuring that all scholarship applications are updated live, concurrent with the annual FAFSA/CADAA applications. In partnership with the Financial Literacy Coordinator, this position will conduct webinar/workshop events to encourage students to submit scholarship applications and train departments on how to utilize ScholarshipUniverse as well as provide guidance on best practices related to timely scholarship reporting. Additionally, the Financial Aid/Scholarship Specialist will be responsible for counseling students at workshop events, in person, through zoom and via the phone center regarding scholarship opportunities, eligibility requirements and the impact on scholarship adjustments to federal, state, and other institutional/private aid. Responsibilities Scholarship Specialist: Counsels students in workshop events, phone center, via appointment requests through zoom or in-person regarding scholarship eligibility, scholarship opportunities, and impact of other federal/state aid packages resulting from adjustments due to additional scholarship Establishes Yearly scholarship reporting deadline according to federal payment periods to ensure compliance and minimal impact on student aid Provide access and training to department members to help with the review, selection process, and awarding of scholarship funds Ensures that scholarships are awarded according to set criteria or donor intent Modify/Update scholarship applications as needed and conduct yearly rollover to ensure that portal goes live concurrent with the FAFSA/CADAA application Organizes and coordinate campus departments' yearly scholarship review Extracts reports and analyze discrepancies to assist in monthly and yearly reconciliation process Ensures timely awarding and authorization of campus scholarships (from Scholarship Universe) ensuring that students receive their funds prior to the billing deadline Works with Student Financial Services to process external scholarship checks Conducts Need Analysis to award students within their Cost of Attendance and ''Need' as defined by the Department of Education Points Person for the budget department to resolve discrepancies in budget balances Works with the Advancement Division to ensure funding availability prior to disbursement authorizations Assists Associate Director of Operations to properly link yearly FAFSA/CADAA application data to Scholarship Universe Provides student information on as needed basis while adhering to federal privacy laws including FERPA Certify Gilman Scholarships for Study Abroad Program Financial Aid Counselor: Provides advising throughout the financial aid process to prospective, new and current students and their families Exercises good judgment in the management administration of operational details of the financial aid process including but not limited to: Federal and State Verification, reviewing incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA/CADAA Completes assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions Exercises great attention to detail when completing assignments as error in judgment or calculations could result in unintended consequences for the student and/or the institution such as: under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school’s reputation or loss of institutional eligibility Reviews and makes decisions on Satisfactory Academic Progress Appeals Updates the student ISIR data with approved changes; has the authority to recalculate and make changes to financial aid awards when student’s eligibility changes R eviews subsequent ISIRs received after initial ISIR to determine if we need to request additional information and re-process. Reviews C Flags on ISIRs Reviews applications (FAFSA and CADAA) and awards students federal, state, and institutional aid Maintains knowledge of policies of other departments (registrar, student accounts, housing, athletics, study abroad, etc.) and understands the impact of them on a student’s financial eligibility Utilizes conflict resolution skills to help students and parents understand challenges and identify solutions Maintains student confidentiality in accordance with FERPA and Federal Privacy regulations Performs need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintains knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional aid programs Assists in conducting Financial Aid presentations and various workshops on and off campus Responds to student emails, works in the enrollment information center, and answers student phone calls Assists with Professional Judgement Appeals Participates in state, regional, and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the Federal and State aid programs Other duties as assigned by the Associate Director or Director. Minimum Qualifications Experience: Equivalent of one year of experience in professional Student Services work at the entry trainee level Equivalent amounts of graduate level job-related education may be substituted for the required experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; principles of individual and group behavior The ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; and the basic principles, practices and major trends in the Student Services field to which assigned Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation Interpret and apply program rules and regulations; gather and analyze data Reason logically, draw valid conclusions and make appropriate recommendations Present clear and concise information orally and in written reports Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies Required Qualifications One year of Student Services Professional Experience or equivalent Ability to quickly grasp Federal, State, and Institutional Regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS PowerPoint Preferred Skills and Knowledge A Bachelor’s Degree Two years in Scholarship Administration Experience with PeopleSoft Student Information System Experience with CampusLogic Proficiency in another modern language Experience in Financial Aid Administration Customer Service Experience with the ability to provide advice and guidance on difficult issues/regulations Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: January 14, 2024
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Student Onboarding Specialist Classification Title: Staff Services Professional (SSP IV) Posting Details Priority Application Deadline: Sunday, October 8th @ 11:55pm PST ( Posting will remain open until filled) Position Summary The Class Scheduler is responsible for the schedule building component of the Hornet Launch program. The Scheduler actively works closely with academic programs and colleges to build student schedules that satisfy system, university, and programmatic requirements, meet the needs of university constituents while providing the appropriate student learning environment and maximize university resources. The Class Scheduler will work with stakeholders to determine class capacities, create block schedules, and assign students to the schedules. This position also assists the student success centers in various other functions, not limited to helping students understand their curricular roadmaps and guiding students to available campus support services. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $5,732 per month - $6,342 per month CSU Classification Salary Range : $5,732 per month - $8,176 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5, other hours as needed. Department Information The Hornet Launch Program for all majors pre-enrolls first time first year students in a set of courses (average of 15 credit hours) based on academic pathways based on faculty recommendations, as well as student interests identified by a personal survey. Students receive academic and career/interests advising prior to scheduling courses. The structured schedule created for each student provides meaningful, productive classes for their respective major. www.csus.edu/undergraduate-studies/hornet-launch-program/ Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at lower levels in the Student Services Professional series are required for appointment to this classification. Thorough knowledge of the policies, procedures and practices of the program area to which assigned or the ability to quickly acquire such knowledge. General knowledge of the policies, practices and activities of Student Services programs outside the program to which immediately assigned; general knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management; general knowledge of advanced statistical and research methods. Ability to carry out very complex assignments without detailed instructions; advise students individually or in groups on varied and complex matters; determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature; reason logically and analyze and solve organizational and operating problems of one or several program areas; plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations; analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelation ships, motivations and goals of the members of the organization served; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. Possession of these knowledge and abilities is typically demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Education: Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Required Qualifications Experience: Bachelor’s degree or equivalent from an accredited university. Experience with student advising or mentoring. Experience preparing and delivering presentations for small and large groups consisting of students, staff, faculty, and/or administrators. Experience independently researching and resolving problems. Experience and expertise in translating data and requirements into a coherent visual model of the business system or workflow process to bring clarity and unity among stakeholders, reveal bottlenecks that impede performance. Experience presenting ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Potential ability to serve in a leadership role. Knowledge/Skills/Abilities: Exceptional verbal and written communication skills utilizing multiple modalities. Exceptional time management, project management, and organizational skills. General knowledge of the principles, practices and trends in academic schedule building and the Student Services field. Ability to gather data and analyze complex situations accurately and adopt or recommend an effective course of action or improved business process. Ability to carry out a variety of professionally complex assignments, exercising sound judgment when necessary. Ability to carry out very complex assignments without detailed instructions. Ability to establish and maintain cooperative working relationships with various stakeholders. Exceptional communication skills in person, on telephone, via email or web chat; ability to maintain composure and professionalism. Ability to effectively interact with a diverse population of students, faculty, staff and the general public. Ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Demonstrated ability to analyze and evaluate situations and data, make accurate recommendations on appropriate courses of action regarding class scheduling and academic success. Working knowledge of Microsoft Office tools (Excel, Outlook, PowerPoint, Teams, and Word) Condition of Employment Ability to pass a background check. Preferred Qualifications Experience: A Master’s degree in Counseling, Psychology, Clinical Psychology, Social Work or a job-related field from an accredited University. These may be substituted for one year of professional experience. Or an equivalent to graduation from a four-year college/ university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Experience using a Common Management System or Student Information System (such as PeopleSoft/ Oracle) and Imaging and/or Document Management Systems (such as OnBase). Direct experience with student registration and scheduling. Knowledge/Skills/Abilities : Advanced experiences in Microsoft Excel. Understanding of Sacramento State program and degree requirements. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words or less, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Sep 26, 2023
Full Time
Description: Working Title: Student Onboarding Specialist Classification Title: Staff Services Professional (SSP IV) Posting Details Priority Application Deadline: Sunday, October 8th @ 11:55pm PST ( Posting will remain open until filled) Position Summary The Class Scheduler is responsible for the schedule building component of the Hornet Launch program. The Scheduler actively works closely with academic programs and colleges to build student schedules that satisfy system, university, and programmatic requirements, meet the needs of university constituents while providing the appropriate student learning environment and maximize university resources. The Class Scheduler will work with stakeholders to determine class capacities, create block schedules, and assign students to the schedules. This position also assists the student success centers in various other functions, not limited to helping students understand their curricular roadmaps and guiding students to available campus support services. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $5,732 per month - $6,342 per month CSU Classification Salary Range : $5,732 per month - $8,176 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5, other hours as needed. Department Information The Hornet Launch Program for all majors pre-enrolls first time first year students in a set of courses (average of 15 credit hours) based on academic pathways based on faculty recommendations, as well as student interests identified by a personal survey. Students receive academic and career/interests advising prior to scheduling courses. The structured schedule created for each student provides meaningful, productive classes for their respective major. www.csus.edu/undergraduate-studies/hornet-launch-program/ Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at lower levels in the Student Services Professional series are required for appointment to this classification. Thorough knowledge of the policies, procedures and practices of the program area to which assigned or the ability to quickly acquire such knowledge. General knowledge of the policies, practices and activities of Student Services programs outside the program to which immediately assigned; general knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management; general knowledge of advanced statistical and research methods. Ability to carry out very complex assignments without detailed instructions; advise students individually or in groups on varied and complex matters; determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature; reason logically and analyze and solve organizational and operating problems of one or several program areas; plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations; analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelation ships, motivations and goals of the members of the organization served; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. Possession of these knowledge and abilities is typically demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Education: Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Required Qualifications Experience: Bachelor’s degree or equivalent from an accredited university. Experience with student advising or mentoring. Experience preparing and delivering presentations for small and large groups consisting of students, staff, faculty, and/or administrators. Experience independently researching and resolving problems. Experience and expertise in translating data and requirements into a coherent visual model of the business system or workflow process to bring clarity and unity among stakeholders, reveal bottlenecks that impede performance. Experience presenting ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Potential ability to serve in a leadership role. Knowledge/Skills/Abilities: Exceptional verbal and written communication skills utilizing multiple modalities. Exceptional time management, project management, and organizational skills. General knowledge of the principles, practices and trends in academic schedule building and the Student Services field. Ability to gather data and analyze complex situations accurately and adopt or recommend an effective course of action or improved business process. Ability to carry out a variety of professionally complex assignments, exercising sound judgment when necessary. Ability to carry out very complex assignments without detailed instructions. Ability to establish and maintain cooperative working relationships with various stakeholders. Exceptional communication skills in person, on telephone, via email or web chat; ability to maintain composure and professionalism. Ability to effectively interact with a diverse population of students, faculty, staff and the general public. Ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Demonstrated ability to analyze and evaluate situations and data, make accurate recommendations on appropriate courses of action regarding class scheduling and academic success. Working knowledge of Microsoft Office tools (Excel, Outlook, PowerPoint, Teams, and Word) Condition of Employment Ability to pass a background check. Preferred Qualifications Experience: A Master’s degree in Counseling, Psychology, Clinical Psychology, Social Work or a job-related field from an accredited University. These may be substituted for one year of professional experience. Or an equivalent to graduation from a four-year college/ university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Experience using a Common Management System or Student Information System (such as PeopleSoft/ Oracle) and Imaging and/or Document Management Systems (such as OnBase). Direct experience with student registration and scheduling. Knowledge/Skills/Abilities : Advanced experiences in Microsoft Excel. Understanding of Sacramento State program and degree requirements. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words or less, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the direction of the Cal Coast Student Financial Center Director, the Communications/Training Specialist will strategically support communications and training priorities for the Cal Coast Student Financial Center. This includes researching, writing, editing, and proofreading print and digital communications as well as developing marketing and communications plans that will effectively communicate student financial aid, scholarship and student billing information to students, parents, and the SDSU community. The CCSFC employs 30-50 student assistants each academic year. This also includes collaborating with on-campus partners- including student organizations, faculty, and staff- to ensure that the deadlines, processes, and other information are incorporated into programs and communications throughout the university. The Communications/Training Specialist will also make updates and write content for the Cal Coast Student Financial Center, the Financial Aid Office, the Scholarship Office, and Student Account Services (SAS) website and manage social media content. The Communications/Training Specialist will also assist in developing marketing campaigns for specific initiatives, identify training needs, assist with scheduling and facilitating the training and work on special projects assigned by the Director of the Cal Coast Student Financial Center. When working with federal, state, and local agencies, departments within the university system, and community organizations, a considerable degree of tact and persuasiveness is required to achieve the desired results of understanding and/or cooperation. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2024, with the possibility of reappointment. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling & Psychological Services; Cultural and Identity Centers; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Student Financial Resources sub-division, within the Division of Student Affairs & Campus Diversity houses 4 separate student service offices - the Cal Coast Student Financial Center (CCSFC) and the Financial Aid Office, the Scholarship Office and Basic Needs/ECRT department. This subdivision focuses on delivering student-centered engagement in an environment that is transparent, highly regulated and compliance driven under the leadership of an Associate Vice President. The CCSFC’s focus is to provide centralized, individual financial case management and counseling to students, parents, and families. The CCSFC maximizes the efficiency and effectiveness of the Financial Aid Office, the Scholarship Office, and Student Account Services (SAS) by providing a scalable, “one stop” shop approach to providing assistance with issues related to financial aid, scholarships, and student billing regardless of where the students and staff physically are. The CCSFC will provide student and families with information related to the following areas: Financial Aid Application Assistance Financial Aid Resources- types of financial aid available Scholarship Application Processes Scholarship Application Process Scholarship Resources- types of scholarships available SDSU Educational Costs- tuition, fee, and housing costs Student Financial Aid Disbursements Student Billing Information Student Fee Waiver information and processes Financial Literacy Counseling/debt counseling, access to iGrad through Cal Coast Credit Union The staffing model is a blend of permanent represented staff, graduate students, and undergraduate peer counselors led by a Director (MPPI) with a direct reporting line to Student Affairs & Campus Diversity Assistant Vice President. The center provides customer service by serving as a single point of contact to analyze and resolve questions about financial aid, scholarships, financial transactions, academic progress, and transactional-based issues. For more information regarding the Division of Student Affairs and Campus Diversity, click here . Education and Experience This classification requires knowledge of the fundamentals of public affairs and/or media relations, and/or some exposure to marketing and marketing research. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification. Key Qualifications Proofreading for print and online publications. Experience working with the PeopleSoft Campus Solutions within a CSU. Knowledge of financial aid, scholarships, and student billing within a CSU. At least one year of experience working in a ‘one-stop’ student service environment is preferred. Knowledge of San Diego State University’s organizational structure, policies, and procedures. Bachelor’s degree in Communication, Public Relations, Marketing, or related field is preferred. Manage multiple tasks in an environment of competing priorities through the use of effective organizational skills, successfully perform high volumes of detail-oriented tasks, and adjust to an extremely stressful, fast-paced environment. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs at San Diego State University. Understanding of marketing and communication plans and concepts. Knowledge of graphic design techniques and printing production processes. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,761 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,761 - $6,803 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 29, 2023. To receive full consideration, apply by September 28, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Closing Date/Time: Open until filled
Sep 16, 2023
Full Time
Description: Position Summary Under the direction of the Cal Coast Student Financial Center Director, the Communications/Training Specialist will strategically support communications and training priorities for the Cal Coast Student Financial Center. This includes researching, writing, editing, and proofreading print and digital communications as well as developing marketing and communications plans that will effectively communicate student financial aid, scholarship and student billing information to students, parents, and the SDSU community. The CCSFC employs 30-50 student assistants each academic year. This also includes collaborating with on-campus partners- including student organizations, faculty, and staff- to ensure that the deadlines, processes, and other information are incorporated into programs and communications throughout the university. The Communications/Training Specialist will also make updates and write content for the Cal Coast Student Financial Center, the Financial Aid Office, the Scholarship Office, and Student Account Services (SAS) website and manage social media content. The Communications/Training Specialist will also assist in developing marketing campaigns for specific initiatives, identify training needs, assist with scheduling and facilitating the training and work on special projects assigned by the Director of the Cal Coast Student Financial Center. When working with federal, state, and local agencies, departments within the university system, and community organizations, a considerable degree of tact and persuasiveness is required to achieve the desired results of understanding and/or cooperation. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2024, with the possibility of reappointment. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling & Psychological Services; Cultural and Identity Centers; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Student Financial Resources sub-division, within the Division of Student Affairs & Campus Diversity houses 4 separate student service offices - the Cal Coast Student Financial Center (CCSFC) and the Financial Aid Office, the Scholarship Office and Basic Needs/ECRT department. This subdivision focuses on delivering student-centered engagement in an environment that is transparent, highly regulated and compliance driven under the leadership of an Associate Vice President. The CCSFC’s focus is to provide centralized, individual financial case management and counseling to students, parents, and families. The CCSFC maximizes the efficiency and effectiveness of the Financial Aid Office, the Scholarship Office, and Student Account Services (SAS) by providing a scalable, “one stop” shop approach to providing assistance with issues related to financial aid, scholarships, and student billing regardless of where the students and staff physically are. The CCSFC will provide student and families with information related to the following areas: Financial Aid Application Assistance Financial Aid Resources- types of financial aid available Scholarship Application Processes Scholarship Application Process Scholarship Resources- types of scholarships available SDSU Educational Costs- tuition, fee, and housing costs Student Financial Aid Disbursements Student Billing Information Student Fee Waiver information and processes Financial Literacy Counseling/debt counseling, access to iGrad through Cal Coast Credit Union The staffing model is a blend of permanent represented staff, graduate students, and undergraduate peer counselors led by a Director (MPPI) with a direct reporting line to Student Affairs & Campus Diversity Assistant Vice President. The center provides customer service by serving as a single point of contact to analyze and resolve questions about financial aid, scholarships, financial transactions, academic progress, and transactional-based issues. For more information regarding the Division of Student Affairs and Campus Diversity, click here . Education and Experience This classification requires knowledge of the fundamentals of public affairs and/or media relations, and/or some exposure to marketing and marketing research. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification. Key Qualifications Proofreading for print and online publications. Experience working with the PeopleSoft Campus Solutions within a CSU. Knowledge of financial aid, scholarships, and student billing within a CSU. At least one year of experience working in a ‘one-stop’ student service environment is preferred. Knowledge of San Diego State University’s organizational structure, policies, and procedures. Bachelor’s degree in Communication, Public Relations, Marketing, or related field is preferred. Manage multiple tasks in an environment of competing priorities through the use of effective organizational skills, successfully perform high volumes of detail-oriented tasks, and adjust to an extremely stressful, fast-paced environment. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs at San Diego State University. Understanding of marketing and communication plans and concepts. Knowledge of graphic design techniques and printing production processes. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,761 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,761 - $6,803 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 29, 2023. To receive full consideration, apply by September 28, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Closing Date/Time: Open until filled
