City of Santa Clara, CA Santa Clara, CA, United States
Jun 15, 2021Full Time
Description The City of Santa Clara's Parks & Recreation Department is hiring for the position of Park Construction, Maintenance, and Repair Manager! The Department: The Parks Division provides planning, development, operation, maintenance, and rehabilitation of City parks and open spaces. The Recreation Division provides classes and programs for all ages and abilities. We aim to promote the use of safe, clean, and attractive facilities for enjoyment and quality of life for all ages and abilities. The Cemetery Division maintains 33,000 internment sites in a peaceful public park The Position: This position is responsible for the southern portion of the City's parks system including neighborhood parks and pools. The position is responsible for: planning, coordinating and managing the maintenance, operations, construction and repair of City Parks facilities; implementation and oversight of the Department's asset management and Lucity work order system; assigning, scheduling, monitoring and inspecting the work and services of the Parks Division work crews and infrastructure through site visits; reviews and analyzes plans, specifications and blueprints of proposed park facilities to ensure appropriateness of plant material and irrigation equipment to be used; negotiates and administers contracts with consultants, contractors, and suppliers; coordinates, oversees, and inspects the work to ensure it complies with the respective agreements; prepares RFP & RFQ and bid specifications; and collaborates with the Information Technology Department regarding GIS and the work order management system and centralized irrigation control. Also, the position supports EOC's Operations Section mass care & shelter function and the Department Operations Center (DOC). The position maintains five of the City's highly used facilities: - Central Park (inclusive of the International Swim Center and the Community Recreation Center), - Youth Activity Center & Teen Center, - Warburton Pool, - Mary Gomez Pool, - Senior Center. These facilities serve the wider Santa Clara community and vulnerable populations, including youth, seniors and persons with special needs. Parks Manager is critical for the continuation and expansion of services as well as reopening efforts when reductions in State and County COVID-19 restrictions take effect. Furthermore, the pools' aged infrastructure require dedicated and consistent maintenance management, and follow through. The new proposed public parks require knowledge of park assets and efficient/effective life cycle management, ability to read plans and specifications, and professionally work with contractors, recreation program staff, and community. This is a management position in the City's Unclassified Service responsible for supervising activities within the Parks Division of the City's Parks and Recreation Department. Under the general direction of the Parks and Recreation Director and/or Deputy Parks and Recreation Director, the position is responsible for administration and supervision of construction, maintenance and repair of one or more of the following program areas Park Landscaping and Buildings, Athletic Fields and Sports Courts, Aquatic Facilities, and Playgrounds. The incumbents exercise considerable professional judgment and discretion; employ strong analytical and communication skills; manage, train, evaluate and direct employees and contractors; work collaboratively with community service organizations and volunteers; and formulate policies and procedures for the effective use of assigned departmental staff and equipment. As a member of the City's Unclassified service, this is an "at-will" position, and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional and service-oriented leadership and interpersonal skills; sets a good example, and correctly applies the tenets of the City's Code of Ethics and Values. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Typical Duties Duties may include, but are not limited, to the following: Under general direction: • Plan, coordinate and manage the maintenance, operations, construction and repair of City Parks facilities; • Responsible for the implementation and oversight of the Department's asset management and work order system; • Authorize procurement of necessary supplies, materials and equipment consistent with established authority; • Manage field repair of hand tools and power equipment used in maintenance activities; • Operate a mobile device/computer to review, read and respond to incoming notifications, evaluate data for an automated work order management system; • Develop schedules and methods to accomplish assignments to complete work in a timely and efficient manner • Assign, schedule, monitor and inspect the work and services provided by the Park Division such as inspecting the proper functioning of work crews and infrastructure through site visits; • Act as a department coordinator in scheduling maintenance support for community events in park facilities; • Review and analyze plans, specifications and blueprints of proposed park facilities to ensure appropriateness of plant material and irrigation equipment to be used; • Negotiate and administer contracts with consultants, contractors, and suppliers; coordinate, oversee, and inspect the work to ensure it complies with the agreement; • Research and apply best practices and operational techniques, materials, and equipment to improve efficiency and effectiveness in the Parks and Recreation Department; • Assist in the preparation the division budget, assist in budget implementation, and recommend changes to the departmental budget in the preparation of the annual budget for Deputy Director; • Prepare RFP & RFQ and bid specifications; • Provide for the selection, training, professional development and work evaluation of staff and makes recommendations on hiring, termination, promotion and discipline; • Review and contribute actively to enhancing the Park Amenity & Design Standards; • Collaborate with the Information Technology Department regarding GIS and the work order management system; • Provide excellent customer service to the public and other City employees; • Act as Deputy Parks and Recreation Director in his/her absence; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Minimum Qualifications: • Education and experience equivalent to graduation from an accredited college or university with an Associate's degree in Forestry, Horticulture, Landscape Design or Architecture, Civil Engineering, Public or Business Administration, or a related field; and • Four (4) years of increasingly responsible experience in construction, repair, and maintenance of landscaping, swimming pools, athletic and park facilities, two (2) years of which in a supervisory capacity; and • Certificate of completion of the Certified Playground Safety Inspector course administered by the National Recreation and Park Association is required; and • Certified Arborist Certification issued by the International Society of Arboriculture or Qualified Applicator Certificate in categories B (Landscape Maintenance), C (Right of Way) and F (Aquatic) issued by the Department of Pesticide Regulation is required. Desirable Qualifications: • Graduation from an accredited college or university with a Bachelor's Degree in Park Management, Business or Public Administration, Forestry, Horticulture, Civil Engineering, Landscape Design or Architecture, or a related field is desirable; • Possession of an Agricultural Pest Control Adviser License is desirable; • Certificate of Completion from the National Recreation & Parks Association, Park & Recreation Maintenance Management School, or California Parks & Recreation Pacific Southwest Maintenance Management School is desirable; • AutoCAD, computer software maintenance and troubleshooting is desirable; • Public Sector Experience is desirable. Incumbents shall be required to maintain the above requirements and any other license(s) and/or certificate(s) that may be required by future regulation for the performance of the job duties, for the duration of employment. SPECIAL CONDITIONS May be required to work unusual hours in shift assignments, in emergency situations, and to be on an "on-call" basis as assigned. OTHER REQUIREMENTS Must be able to perform all of the essential functions of the job assignment. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to proceed with the examination process. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of : • Principles and practices in park and recreation facility maintenance and repair, swimming pool operations, and planting and care of trees, shrubs, flowers and lawns; • Regulatory laws applicable to work environment such as, Americans with Disabilities Act (ADA), SB 198, Proposition 65 and health and safety; • Integrates pest management programs and the chemicals used in horticultural activities, including pesticides and fertilizers; • Principles and practices of customer service; operating a smart (centralized) irrigation system; management, supervision, training and performance evaluations; budget development and administration; • Computer and software programs applications used in business settings, facility management and asset management; • Principles and practices of fleet/equipment maintenance and replacement procedures associated with maintaining buildings and facilities associated with City parks; and • Complex spreadsheets and database applications. Ability to : • Plan, organize, direct, and coordinate park construction, maintenance, and a variety of concurrent projects and effectively manage the work of others; • Monitor and maintain a high level of performance in the maintenance functions of the departments; • Build constructive relationships by promoting and developing effective partnerships with other departments, employees, City bargaining units, citizens, contractors and the general public; • Establish clear goals and objectives in order to deliver excellent customer service through ethical leadership standards and safe employee work practices that are consistent with the City's Code of Ethics and Values; • Work effectively as a member of the department's management team to achieve common goals and deliver excellent customer service to both internal and external City clients; • Analyze and prepare sound recommendations to solve difficult problems; • Read plans, blueprints, sketches, and technical manuals; • Maintain accurate records and prepare clear and concise reports; • Speak and write effectively; • Use a computer and related programs to manage projects, maintenance schedules, irrigation systems, etc.; • Implement budget preparation and expenditure control requirements; • Walk or stand for extended periods of time and bend, stoop, crawl, climb, lift and move 25 pounds, or any other physical requirement as necessitated by the position to perform assigned duties; and • Effectively plan, schedule, supervise, train, evaluate and motivate staff. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write "see resume or personnel file.") To receive consideration for the screening process, candidates must complete: 1) Supplemental Questions, 2) Resume, 3.)Cover Letter. Incomplete applications will not be accepted. Application packets may be submitted online through the "Apply Now" feature on the job announcement at www.santaclaraca.gov . Applications must be submitted by the filing deadline of June 28, 2021 at 4:00 PM. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov .