Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business Administration or Public Administration, plus four (4) years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university may substitute for required experience up to two (2) years. Licenses and Certifications Required: None. Notes to Applicants DEPARTMENT OVERVIEW : Please learn more about our department and how we serve our community: What does the Watershed Protection Department do? POSITION OVERVIEW : This position is responsible for the daily oversight of a large vegetation maintenance contract, which provides mowing and maintenance for over 1,200 stormwater assets located throughout the City of Austin, such as ponds, creeks, channels, and open spaces. This role uses comprehensive knowledge of contract management, vegetation maintenance practices, data organization, and record-keeping to ensure regulatory and contractual compliance is achieved across programmatic areas. CRIMINAL BACKGROUND INVESTIGATION : The job Offer is contingent on passing a Criminal Background Investigation. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. EDUCATION : Education verification will be conducted on the top candidate. BENEFITS : Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities, and more. Please click here | Active Employee Benefits | AustinTexas.gov for more information. ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application: Include details on the application or prior or current work history with the City of Austin. A resume and cover letter are required, but do not substitute for a complete employment application. A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Include details on the application of any previous employment that you wish to be considered as part of your qualifications and relevant experience. Provide each job title and employment dates for all jobs on the application. Your work history should include duties you performed. "See Resume" is not acceptable and your application will be considered incomplete. Work history must include the month and year of employment and whether it was full or part-time work. Any relevant work history on the resume must also be reflected in the employment application in order to be considered. Pay Range $30.14 - $37.68 Hours 40 hours per week, Monday - Thursday. May require working outside of normal business hours as dictated by business needs. In addition, the work schedule may change to a rotating shift during weather events. Must be agreeable to accepting on-call assignments which might result in a call-back to work. Job Close Date 06/08/2023 Type of Posting External Department Watershed Protection Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6301 Harold Court Bldg E, Austin Texas 78721 Preferred Qualifications Experience with asset management related to stormwater control measures. Experience using GIS to communicate large amounts of information. Has the ability to travel to multiple sites as part of the regular job duties. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Establishes program methods, policies, and procedures to adhere to City, State, and Federal laws. Determines program metrics and resource requirements. Coordinates and collaborates with key stakeholders regarding program initiatives to meet guidelines and goals. Manages, coordinates, and implements contracts/projects associated with assigned programs. Monitors contracts to ensure contract goals are met in accordance with City, State, and/or Federal laws. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; negotiates settlement agreements; and assists with resolving appeals and claims. Provides training/consulting expertise to internal and external customers regarding solicitations, contracts, and/or programs. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, Federal officials, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management, to other departments, and to the federal government. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable Federal, State, and Local laws. Knowledge of contracts including contract language, terms, conditions, etc. Knowledge of City practices, policies, and procedures. Skill in oral and written communications. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in negotiation. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other City employees and the public. Ability to exercise good judgment, tact, and diplomacy in all dealings and maintain confidentiality as required. Ability to interpret policies, procedures, and regulations. Ability to impartially summarize and evaluate factors related to contracts. Ability to resolve complex, contractual issues. Ability to train others. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business Administration or Public Administration, plus four (4) years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university may substitute for required experience up to two (2) years. Yes No * Please describe your experience with asset management related to stormwater control measures. (Open Ended Question) * Describe your experience using GIS to communicate large amounts of information. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 25, 2023
Full Time
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business Administration or Public Administration, plus four (4) years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university may substitute for required experience up to two (2) years. Licenses and Certifications Required: None. Notes to Applicants DEPARTMENT OVERVIEW : Please learn more about our department and how we serve our community: What does the Watershed Protection Department do? POSITION OVERVIEW : This position is responsible for the daily oversight of a large vegetation maintenance contract, which provides mowing and maintenance for over 1,200 stormwater assets located throughout the City of Austin, such as ponds, creeks, channels, and open spaces. This role uses comprehensive knowledge of contract management, vegetation maintenance practices, data organization, and record-keeping to ensure regulatory and contractual compliance is achieved across programmatic areas. CRIMINAL BACKGROUND INVESTIGATION : The job Offer is contingent on passing a Criminal Background Investigation. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. EDUCATION : Education verification will be conducted on the top candidate. BENEFITS : Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities, and more. Please click here | Active Employee Benefits | AustinTexas.gov for more information. ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application: Include details on the application or prior or current work history with the City of Austin. A resume and cover letter are required, but do not substitute for a complete employment application. A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Include details on the application of any previous employment that you wish to be considered as part of your qualifications and relevant experience. Provide each job title and employment dates for all jobs on the application. Your work history should include duties you performed. "See Resume" is not acceptable and your application will be considered incomplete. Work history must include the month and year of employment and whether it was full or part-time work. Any relevant work history on the resume must also be reflected in the employment application in order to be considered. Pay Range $30.14 - $37.68 Hours 40 hours per week, Monday - Thursday. May require working outside of normal business hours as dictated by business needs. In addition, the work schedule may change to a rotating shift during weather events. Must be agreeable to accepting on-call assignments which might result in a call-back to work. Job Close Date 06/08/2023 Type of Posting External Department Watershed Protection Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6301 Harold Court Bldg E, Austin Texas 78721 Preferred Qualifications Experience with asset management related to stormwater control measures. Experience using GIS to communicate large amounts of information. Has the ability to travel to multiple sites as part of the regular job duties. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Establishes program methods, policies, and procedures to adhere to City, State, and Federal laws. Determines program metrics and resource requirements. Coordinates and collaborates with key stakeholders regarding program initiatives to meet guidelines and goals. Manages, coordinates, and implements contracts/projects associated with assigned programs. Monitors contracts to ensure contract goals are met in accordance with City, State, and/or Federal laws. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; negotiates settlement agreements; and assists with resolving appeals and claims. Provides training/consulting expertise to internal and external customers regarding solicitations, contracts, and/or programs. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, Federal officials, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management, to other departments, and to the federal government. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable Federal, State, and Local laws. Knowledge of contracts including contract language, terms, conditions, etc. Knowledge of City practices, policies, and procedures. Skill in oral and written communications. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in negotiation. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other City employees and the public. Ability to exercise good judgment, tact, and diplomacy in all dealings and maintain confidentiality as required. Ability to interpret policies, procedures, and regulations. Ability to impartially summarize and evaluate factors related to contracts. Ability to resolve complex, contractual issues. Ability to train others. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business Administration or Public Administration, plus four (4) years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university may substitute for required experience up to two (2) years. Yes No * Please describe your experience with asset management related to stormwater control measures. (Open Ended Question) * Describe your experience using GIS to communicate large amounts of information. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION The Alameda County Social Services Agency (SSA) is comprised of 2,400 men and women working collectively and in partnership with community-based organizations to serve the needs of the community. Services are provided through four departments: Administration and Finance, Adult and Aging Services, Children and Family Services, and Workforce and Benefits Administration. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedasocialservices.org/ . THE POSITION Under direction, incumbents of the class of Program Systems Coordinator act as liaison between end-users in their department and the Social Services Information Division and other information systems providers participating in the evaluation, planning, organization, design, modification and implementation of existing and new information systems by ensuring that program regulations are implemented and procedures are developed and meet functional requirements for end-users; and perform other duties as required. THE IDEAL CANDIDATE In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: • Ability to evaluate various systems and effectively represent information system users in the design of systems for automated applications. • Demonstrated expertise as a self-directed problem-solver with high standards for quality and a strong commitment to customer service. • Exceptional communication skills, both written and oral, and the ability to communicate effectively with staff who are not familiar with data processing. • Strong ability to identify and understand complex problems and concepts, gather and analyze information, make decisions and exercise good judgment based on available data, design solutions to problems, and formulate and articulate action plans. • Ability to maintain effectiveness even when experiencing changes in work responsibilities, priorities and deadlines and takes prompt action to accomplish objectives; champion policy/practice changes instituted by upper management as well as a willingness to identify issues and address them proactively and collaboratively. • Exceptional organizational skills, including the ability to independently prioritize tasks and not only work on multiple projects simultaneously, but also be able to provide status updates on projects at a moment's notice. MINIMUM QUALIFICATIONS Education: The equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with a major in social science, business or public administration, computer science or a related field. (Experience as outlined below may be substituted for the education requirement on a year-for-year basis.) AND EITHER I Experience: The equivalent of one year full-time experience in the classification of Supervising Eligibility Technician in the Alameda County classified service (non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts). OR II Experience: The equivalent of three years of full-time experience in the direct delivery of services to clients or the oversight of such services in the program area assigned in a Social Services organization, one year of which must have included participation in planning, implementation or overseeing the utilization of automated information systems necessary for such programs. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Applicable program federal, state and local program laws, rules and regulations. • Principles, practices, funding sources and administrative requirements in the program area to which assigned. • Principles and methods used in the analysis and development of data processing computer systems and procedures relating to assigned program area. • Principles and practices of program planning and evaluation. • Practices and techniques of programmatic analysis and report preparation. • Modern office practices. • Computer technology. • Data Processing concepts. Ability to: • Analyze administrative and management problems, reach practical conclusions and put effective changes into practice. • Effectively represent information system users in the design of systems for automated applications. • Communicate with departmental personnel not familiar with data processing and translate their needs into systems requirements. • Communicate departmental information systems needs to information systems providers. • Evaluate the efficacy of newly developed automated systems. • Train new users and answer questions. • Communicate orally and in writing. • Plan and organize. • Interpersonal sensitivity. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: 1. A review of candidates' applications and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the testing. 2. A review of candidates' Supplemental Questionnaires to determine the best qualified. Those candidates considered the best qualified will move on to the final step in the examination process. 3. An oral examination which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this examination. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs. Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE SELECTION PLAN Deadline for Filing Monday, June 5,2023 Review of Minimum Qualifications: Completed by June 14, 2023 Best Qualified Screening: Week of July 3, 2023 *Oral Panel Interviews: Week of July 31, 2023 *If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Montrice Goodman | Human Resources Analyst Human Resource Services, County of Alameda (510) 208-3954 | Montrice.Goodman2 @acgov.org www.acgov.org/hrs Disaster Service Worker All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. Equal Employment Opportunity Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 6/5/2023 5:00:00 PM
May 12, 2023
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION The Alameda County Social Services Agency (SSA) is comprised of 2,400 men and women working collectively and in partnership with community-based organizations to serve the needs of the community. Services are provided through four departments: Administration and Finance, Adult and Aging Services, Children and Family Services, and Workforce and Benefits Administration. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedasocialservices.org/ . THE POSITION Under direction, incumbents of the class of Program Systems Coordinator act as liaison between end-users in their department and the Social Services Information Division and other information systems providers participating in the evaluation, planning, organization, design, modification and implementation of existing and new information systems by ensuring that program regulations are implemented and procedures are developed and meet functional requirements for end-users; and perform other duties as required. THE IDEAL CANDIDATE In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: • Ability to evaluate various systems and effectively represent information system users in the design of systems for automated applications. • Demonstrated expertise as a self-directed problem-solver with high standards for quality and a strong commitment to customer service. • Exceptional communication skills, both written and oral, and the ability to communicate effectively with staff who are not familiar with data processing. • Strong ability to identify and understand complex problems and concepts, gather and analyze information, make decisions and exercise good judgment based on available data, design solutions to problems, and formulate and articulate action plans. • Ability to maintain effectiveness even when experiencing changes in work responsibilities, priorities and deadlines and takes prompt action to accomplish objectives; champion policy/practice changes instituted by upper management as well as a willingness to identify issues and address them proactively and collaboratively. • Exceptional organizational skills, including the ability to independently prioritize tasks and not only work on multiple projects simultaneously, but also be able to provide status updates on projects at a moment's notice. MINIMUM QUALIFICATIONS Education: The equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with a major in social science, business or public administration, computer science or a related field. (Experience as outlined below may be substituted for the education requirement on a year-for-year basis.) AND EITHER I Experience: The equivalent of one year full-time experience in the classification of Supervising Eligibility Technician in the Alameda County classified service (non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts). OR II Experience: The equivalent of three years of full-time experience in the direct delivery of services to clients or the oversight of such services in the program area assigned in a Social Services organization, one year of which must have included participation in planning, implementation or overseeing the utilization of automated information systems necessary for such programs. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Applicable program federal, state and local program laws, rules and regulations. • Principles, practices, funding sources and administrative requirements in the program area to which assigned. • Principles and methods used in the analysis and development of data processing computer systems and procedures relating to assigned program area. • Principles and practices of program planning and evaluation. • Practices and techniques of programmatic analysis and report preparation. • Modern office practices. • Computer technology. • Data Processing concepts. Ability to: • Analyze administrative and management problems, reach practical conclusions and put effective changes into practice. • Effectively represent information system users in the design of systems for automated applications. • Communicate with departmental personnel not familiar with data processing and translate their needs into systems requirements. • Communicate departmental information systems needs to information systems providers. • Evaluate the efficacy of newly developed automated systems. • Train new users and answer questions. • Communicate orally and in writing. • Plan and organize. • Interpersonal sensitivity. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: 1. A review of candidates' applications and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the testing. 2. A review of candidates' Supplemental Questionnaires to determine the best qualified. Those candidates considered the best qualified will move on to the final step in the examination process. 3. An oral examination which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this examination. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs. Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE SELECTION PLAN Deadline for Filing Monday, June 5,2023 Review of Minimum Qualifications: Completed by June 14, 2023 Best Qualified Screening: Week of July 3, 2023 *Oral Panel Interviews: Week of July 31, 2023 *If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Montrice Goodman | Human Resources Analyst Human Resource Services, County of Alameda (510) 208-3954 | Montrice.Goodman2 @acgov.org www.acgov.org/hrs Disaster Service Worker All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. Equal Employment Opportunity Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 6/5/2023 5:00:00 PM
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits Salary Range: $4,611.00 per month to $6,556.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,611.00 per month to $5,583.50 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Student Services Professional II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Financial Aid Counselor provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process; determines eligibility within the parameters of institutional, state and federal requirements. Exercises independent judgment in the management of operational details of the financial aid process. Maintains knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understands the impact of them on a student’s financial aid eligibility. Oversees the administration of both the federal and private loans for CPS. This includes certification of all Parent PLUS and private education loans, resolving issues between the university’s system and the Dept. of Education. Participates in state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state aid programs. Utilizes conflict resolution skills to help students and parents to understand challenges and identify potential solutions. Maintains student confidentiality in accordance with FERPA regulations. Other duties as assigned. The Financial Aid Program Support Coordinator is responsible for helping students and families navigate the financial aid process. This position will help review students aid eligibility, make updates to student awards, and will counsel students and their families regarding financial aid related matters. This position will also work on verification, appeals, and coordinate administration of program compliance including but not limited to: Credential/Certificate/Non-Degree program review and awarding, Compliance Reviews as it pertains to over awards, aggregate limits, and other administration of checks and balances. Responsibilities Compliance Support Coordinator: Coordinate administration of aid for special programs including, but not limited to, PHAP, Teaching Credential, and other non-degree programs Conduct review and resolve backend control system reports that include, but are not limited to, over awards, aggregate issues, dual enrollments, C flags, and Pell Pop, and other discrepancies that cannot be resolved through batch/system processing Ensure timely administration and coordination of Private and Plus Loans Support timely administration and coordination of Special Circumstance Appeals as well as verifications Support timely administration and coordination of aid for remote learning programs such as study abroad and institutional partnerships through cross-registration Ensure checks and balances as it pertains to verifications, appeals, and Return to Title IV reviews Financial Aid Counselor: Provide advising throughout the financial aid process to prospective, new and current students and their families Must have a thorough knowledge of available types of financial aid, scholarships and general student eligibility criteria Exercise good judgement in the management administration of operational details of the financial aid process including but not limited to: Verification: Reviews incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA - this requires knowledge of not only federal financial aid regulations but IRS tax laws and how they relate to federal financial aid Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions. Exercise great attention to detail when completing assignments as error in judgement or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school’s reputation or loss of institutional eligibility Professional Judgement- Reviews and makes decisions on Satisfactory Academic Progress Appeals and special circumstances appeals. Updates the student ISIR data with approved changes. Has the authority to recalculate and make changes to financial aid awards when student’s eligibility changes Reviews subsequent ISIRs received after initial ISIR to determine if we need to request additional information and reprocess. Reviews C Flags on ISIRs Review applications (FAFSA and CADAA) and awards students federal, state, and institutional aid Maintains knowledge of policies of other departments (registrar, student accounts, housing, athletics, study abroad, etc.) and understands the impact of them on a student’s financial eligibility Utilizes conflict resolution skills to help students and parents to understand challenges and identify solutions Maintains student confidentiality in accordance with FERPA regulations Perform need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations. Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional aid programs As assigned by the Director/Associate Director, conducts Financial Aid presentations and various workshops on and off campus Responds to student emails, collaborates with the enrollment information center regarding students, and answers student phone calls Assists in awarding and coordinating athletic aid, graduate/parent plus, and institutional aid programs Assists in awarding and coordinating Alternative Loans through Scholarnet Assists with Return to Title IV calculations Participates in state, regional, and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the Federal and State aid programs Other duties as assigned by the Director and Associate Director of Financial Aid Minimum Qualifications Experience: Two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth A Master’s degree in a job-related field may be substituted for one year of the professional experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis Preferred Skills and Knowledge Experience with PeopleSoft Student Information System Experience with CampusLogic Proficiency in another modern language Experience in Financial Aid Administration Customer service experience with the ability to provide advice and guidance on difficult issues/regulations Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Dec 01, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,611.00 per month to $6,556.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,611.00 per month to $5,583.50 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Student Services Professional II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Financial Aid Counselor provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process; determines eligibility within the parameters of institutional, state and federal requirements. Exercises independent judgment in the management of operational details of the financial aid process. Maintains knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understands the impact of them on a student’s financial aid eligibility. Oversees the administration of both the federal and private loans for CPS. This includes certification of all Parent PLUS and private education loans, resolving issues between the university’s system and the Dept. of Education. Participates in state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state aid programs. Utilizes conflict resolution skills to help students and parents to understand challenges and identify potential solutions. Maintains student confidentiality in accordance with FERPA regulations. Other duties as assigned. The Financial Aid Program Support Coordinator is responsible for helping students and families navigate the financial aid process. This position will help review students aid eligibility, make updates to student awards, and will counsel students and their families regarding financial aid related matters. This position will also work on verification, appeals, and coordinate administration of program compliance including but not limited to: Credential/Certificate/Non-Degree program review and awarding, Compliance Reviews as it pertains to over awards, aggregate limits, and other administration of checks and balances. Responsibilities Compliance Support Coordinator: Coordinate administration of aid for special programs including, but not limited to, PHAP, Teaching Credential, and other non-degree programs Conduct review and resolve backend control system reports that include, but are not limited to, over awards, aggregate issues, dual enrollments, C flags, and Pell Pop, and other discrepancies that cannot be resolved through batch/system processing Ensure timely administration and coordination of Private and Plus Loans Support timely administration and coordination of Special Circumstance Appeals as well as verifications Support timely administration and coordination of aid for remote learning programs such as study abroad and institutional partnerships through cross-registration Ensure checks and balances as it pertains to verifications, appeals, and Return to Title IV reviews Financial Aid Counselor: Provide advising throughout the financial aid process to prospective, new and current students and their families Must have a thorough knowledge of available types of financial aid, scholarships and general student eligibility criteria Exercise good judgement in the management administration of operational details of the financial aid process including but not limited to: Verification: Reviews incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA - this requires knowledge of not only federal financial aid regulations but IRS tax laws and how they relate to federal financial aid Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions. Exercise great attention to detail when completing assignments as error in judgement or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school’s reputation or loss of institutional eligibility Professional Judgement- Reviews and makes decisions on Satisfactory Academic Progress Appeals and special circumstances appeals. Updates the student ISIR data with approved changes. Has the authority to recalculate and make changes to financial aid awards when student’s eligibility changes Reviews subsequent ISIRs received after initial ISIR to determine if we need to request additional information and reprocess. Reviews C Flags on ISIRs Review applications (FAFSA and CADAA) and awards students federal, state, and institutional aid Maintains knowledge of policies of other departments (registrar, student accounts, housing, athletics, study abroad, etc.) and understands the impact of them on a student’s financial eligibility Utilizes conflict resolution skills to help students and parents to understand challenges and identify solutions Maintains student confidentiality in accordance with FERPA regulations Perform need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations. Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional aid programs As assigned by the Director/Associate Director, conducts Financial Aid presentations and various workshops on and off campus Responds to student emails, collaborates with the enrollment information center regarding students, and answers student phone calls Assists in awarding and coordinating athletic aid, graduate/parent plus, and institutional aid programs Assists in awarding and coordinating Alternative Loans through Scholarnet Assists with Return to Title IV calculations Participates in state, regional, and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the Federal and State aid programs Other duties as assigned by the Director and Associate Director of Financial Aid Minimum Qualifications Experience: Two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth A Master’s degree in a job-related field may be substituted for one year of the professional experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis Preferred Skills and Knowledge Experience with PeopleSoft Student Information System Experience with CampusLogic Proficiency in another modern language Experience in Financial Aid Administration Customer service experience with the ability to provide advice and guidance on difficult issues/regulations Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Introduction This examination is being given to fill (1) vacancy in theDepartment of Emergency Medical Services and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. Emergency Medical Services Coordinator is responsible for assuring the effective delivery of emergency medical services in San Joaquin County; assists with coordinating, managing and administering the programs, functions, and activities of the Emergency Medical Services Agency; and ensuring compliance with related federal, state and county regulations. The position reports to and receives direction from the Emergency Medical Services Administrator. This position may act as the Emergency Medical Services Administrator in their absence. The San Joaquin County EMS Agency (SJCEMSA) monitors and enforces more than 35 contracts for the provision of Advanced Life Support (ALS) emergency ambulance services, ALS and Basic Life Support (BLS) non-emergency ambulance services, ALS and BLS first response services, base hospital medical direction, receiving hospital services, trauma services, training programs, and other services. SJCEMSA administers the Hospital Preparedness Program (HPP) grant, which provides funds for disaster planning, including hospital surge capacity, mass fatality management, emergency communications, and advanced registration of medical volunteers. SJCEMSA serves as the lead agency for all Continuous Quality Improvement activities throughout the EMS system. SJCEMSA maintains an on-call EMS Duty Officer, 24 hours a day, 7 days per week to respond to mutual aid requests, coordinate disaster medical operations, and assist hospitals and providers operating in the EMS system. SJCEMSA funding is provided through the collection of contract revenue, fees, grants, General Fund allocation, accumulated reserves from ambulance performance penalties, and Maddy EMS Funds. The following incentives and bonuses may be available for eligible new hires . Incentives and bonuses are subject to approval by Human Resources: Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) TYPICAL DUTIES Assist the EMS Administrator in the development, implementation, operation, administration and evaluation of the EMS agency programs, policies, procedures, and activities. Assist in coordinating various EMS programs; facilitate and monitor programs objectives; evaluate staffing and service delivery for effectiveness and efficiency; make recommendations regarding staffing issues; participates in performance evaluation, discipline matters, and workload management. Monitor State and federal laws and regulations and make policy recommendations to ensure program compliance. Participates in the development and implementation of policies, procedures, and/or directives relevant to establish and maintain operating policies and procedures for the county EMS system participants; oversees and monitors the training and certification programs. Prepares requests for proposal, negotiates contracts and monitors contract compliance of service providers; provides technical, training and procedural assistance to contractors. Initiate, develop and write grants; implement and ensure compliance with grant requirements; monitors and expenditures and control procedures. Assist in planning and administration of EMS activities that includes providing assistance and resources to other county agencies during disaster or multi-casualty incidents; critiques incidents as needed. Gathers information and data necessary for the study of policies, procedures, organization, operations, services, finances and other related matters; assists in tabulating and charting data; assists in analyzing data gathered by statistical and other techniques. Represent the agency at meetings of State and local committees; makes presentations; may participate as a member on agency-related committees and boards. MINIMUM QUALIFICATIONS Education: Possession of a bachelor’s degree from an accredited college or university with a major in health services administration, public administration, business administration, or a closely related field. AND Experience: Three years progressively responsible experience in a supervisory, managerial or administrative capacity in an emergency medical services setting. Substitution: A master’s degree in health services administration; public administration or business administration may be substituted for one year of the required experience. AND License: Possession of a valid California Driver’s License Note: Supplemental application must be submitted with employment application. KNOWLEDGE Principles and practices of emergency medical services; federal, state and local laws, regulations and standards relative to emergency medical services; components of the emergency medical services system and related federal, state and local agencies; principles and practices of budgeting, program management, project management, research methods, long-range planning and customer service; principles and practices of effective management and personnel administration; methods of gathering, organizing and presenting data; principles of obtaining and managing grants; language mechanics; principles and practices of public relations. ABILITY Coordinate and manage a complex agency; supervise and direct the work of technical and administrative staff; formulate short and long-range plans; prepare complex reports, proposals, and presentations; develop and implement programs; analyze and evaluate emergency care services; solve complex problems; prepare financial and statistical records; interpret and apply complex technical and legal material; communicate effectively with others, both orally and in writing; make presentations to groups; establish and maintain effective working relationships with a wide variety of public and private officials and the general public; effectively represent the department in meetings, conferences, and other official contacts. PHYSICAL/MENTAL REQUIREMENTS Mobility -operation of a data entry device; repetitive motion; sitting, standing, walking for extended periods of time; driving; occasional pushing, pulling, bending, squatting, climbing; Lifting -frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -constant good overall vision and reading/close-up work; read computer screens; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Dexterity - reaching; grasping; repetitive motion; writing; Hearing/Talking -frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -frequent decision making, concentration, and public contact; public speaking; deal with emergency situations, exposure to trauma, grief, death; heights; occasional exposure to hazardous materials; Special Requirements - may require working weekends/nights; working alone; Environmental -working in cold, heat, rain; poor ventilation. BENEFITS For current benefits options, please visit the HR Benefits page - Click here . Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Apr 21, 2023
Full Time
Introduction This examination is being given to fill (1) vacancy in theDepartment of Emergency Medical Services and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. Emergency Medical Services Coordinator is responsible for assuring the effective delivery of emergency medical services in San Joaquin County; assists with coordinating, managing and administering the programs, functions, and activities of the Emergency Medical Services Agency; and ensuring compliance with related federal, state and county regulations. The position reports to and receives direction from the Emergency Medical Services Administrator. This position may act as the Emergency Medical Services Administrator in their absence. The San Joaquin County EMS Agency (SJCEMSA) monitors and enforces more than 35 contracts for the provision of Advanced Life Support (ALS) emergency ambulance services, ALS and Basic Life Support (BLS) non-emergency ambulance services, ALS and BLS first response services, base hospital medical direction, receiving hospital services, trauma services, training programs, and other services. SJCEMSA administers the Hospital Preparedness Program (HPP) grant, which provides funds for disaster planning, including hospital surge capacity, mass fatality management, emergency communications, and advanced registration of medical volunteers. SJCEMSA serves as the lead agency for all Continuous Quality Improvement activities throughout the EMS system. SJCEMSA maintains an on-call EMS Duty Officer, 24 hours a day, 7 days per week to respond to mutual aid requests, coordinate disaster medical operations, and assist hospitals and providers operating in the EMS system. SJCEMSA funding is provided through the collection of contract revenue, fees, grants, General Fund allocation, accumulated reserves from ambulance performance penalties, and Maddy EMS Funds. The following incentives and bonuses may be available for eligible new hires . Incentives and bonuses are subject to approval by Human Resources: Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) TYPICAL DUTIES Assist the EMS Administrator in the development, implementation, operation, administration and evaluation of the EMS agency programs, policies, procedures, and activities. Assist in coordinating various EMS programs; facilitate and monitor programs objectives; evaluate staffing and service delivery for effectiveness and efficiency; make recommendations regarding staffing issues; participates in performance evaluation, discipline matters, and workload management. Monitor State and federal laws and regulations and make policy recommendations to ensure program compliance. Participates in the development and implementation of policies, procedures, and/or directives relevant to establish and maintain operating policies and procedures for the county EMS system participants; oversees and monitors the training and certification programs. Prepares requests for proposal, negotiates contracts and monitors contract compliance of service providers; provides technical, training and procedural assistance to contractors. Initiate, develop and write grants; implement and ensure compliance with grant requirements; monitors and expenditures and control procedures. Assist in planning and administration of EMS activities that includes providing assistance and resources to other county agencies during disaster or multi-casualty incidents; critiques incidents as needed. Gathers information and data necessary for the study of policies, procedures, organization, operations, services, finances and other related matters; assists in tabulating and charting data; assists in analyzing data gathered by statistical and other techniques. Represent the agency at meetings of State and local committees; makes presentations; may participate as a member on agency-related committees and boards. MINIMUM QUALIFICATIONS Education: Possession of a bachelor’s degree from an accredited college or university with a major in health services administration, public administration, business administration, or a closely related field. AND Experience: Three years progressively responsible experience in a supervisory, managerial or administrative capacity in an emergency medical services setting. Substitution: A master’s degree in health services administration; public administration or business administration may be substituted for one year of the required experience. AND License: Possession of a valid California Driver’s License Note: Supplemental application must be submitted with employment application. KNOWLEDGE Principles and practices of emergency medical services; federal, state and local laws, regulations and standards relative to emergency medical services; components of the emergency medical services system and related federal, state and local agencies; principles and practices of budgeting, program management, project management, research methods, long-range planning and customer service; principles and practices of effective management and personnel administration; methods of gathering, organizing and presenting data; principles of obtaining and managing grants; language mechanics; principles and practices of public relations. ABILITY Coordinate and manage a complex agency; supervise and direct the work of technical and administrative staff; formulate short and long-range plans; prepare complex reports, proposals, and presentations; develop and implement programs; analyze and evaluate emergency care services; solve complex problems; prepare financial and statistical records; interpret and apply complex technical and legal material; communicate effectively with others, both orally and in writing; make presentations to groups; establish and maintain effective working relationships with a wide variety of public and private officials and the general public; effectively represent the department in meetings, conferences, and other official contacts. PHYSICAL/MENTAL REQUIREMENTS Mobility -operation of a data entry device; repetitive motion; sitting, standing, walking for extended periods of time; driving; occasional pushing, pulling, bending, squatting, climbing; Lifting -frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -constant good overall vision and reading/close-up work; read computer screens; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Dexterity - reaching; grasping; repetitive motion; writing; Hearing/Talking -frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -frequent decision making, concentration, and public contact; public speaking; deal with emergency situations, exposure to trauma, grief, death; heights; occasional exposure to hazardous materials; Special Requirements - may require working weekends/nights; working alone; Environmental -working in cold, heat, rain; poor ventilation. BENEFITS For current benefits options, please visit the HR Benefits page - Click here . Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Job No: 527581; 05/08/2023 Direct Loan/Compliance Policy Coordinator Administrative Analyst/Specialist - Exempt I Financial Aid and Scholarships Salary Range : $4,170 - $7,545/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : The Direct Loan /Compliance Policy Coordinator performs functions under the general supervision of the Director of Financial Aid and works collaboratively with all units within Financial Aid, the Disbursement Office, the College of Professional and Global Education (PaGE) academic units across campus, and with external organizations in the delivery of student loan funds to students. The incumbent performs all duties related to the functional and technical systems setups for loan processing and works in concert with other financial aid application processes in the delivery of student loan funds to students in accordance with federal student aid regulations. The incumbent is responsible for: designing, implementing, monitoring, and updating comprehensive the financial aid business process guides and procedures to ensure compliance with federal, state, and institutional financial aid requirements and work closely with financial aid management to provide training to appropriate individuals concerning financial aid compliance; ensuring institutional compliance of all federal loan programs and all alternative loan programs; administering and coordinating student loan programs offered by financial aid, which include the Subsidized Direct Loan, Unsubsidized Direct Loan, Parent PLUS, Graduate PLUS, and Alternative Loan Programs; developing and maintaining current student loan Business Process Guides for staff, documentation, and workflow in order to maintain high levels of productivity and quality of financial aid counseling for prospective and continuing students; serving as a primary point of contact for financial aid staff and resolving loan issues; in-bound and out-bound loan origination and disbursement files via EdConnect to the Common Origination and Disbursement (COD); importing loan files into the PeopleSoft system; downloading alternative loan certification reports and disbursement rosters via ELM Resources; certifying alternative loans on ELM; assigning entrance/exit counseling checklists; tracking promissory notes, reviewing credit checks; monitoring the disbursements of federal and private loan funds; returning loan funds for non-attendance, generating various reports to resolve loan origination and disbursement rejects; initiating actions to resolve problems concerning the federal direct loans and alternative loans; monitoring loan transactions and works closely with the disbursement office to ensure the timely disbursement and return of loan funds in accordance to federal regulations; reconciling disbursements between PeopleSoft and Common Origination and Disbursement (COD) systems for program compliance and accuracy; preparing monthly and year-end Reconciliation reports of all federal direct loan disbursements and alternative loan disbursements; maintaining knowledge of loan eligibility and processing requirements, including annual loan maximums and lifetime aggregate limits for all academic careers, loan reallocation process, disbursement requirements, loan deferments and forbearances, loan consolidation, default prevention, loan forgiveness programs, and etc.; serving as a liaison with a variety of private lenders, loan servicers, and COD; the required annual PeopleSoft systems setups, which include the new aid-year startup, direct loan 150% SULA setups, Ability to Benefit (ATB); loan item types, fiscal limits, loan fees and interest rates, disbursement rules, loan award messages, checklists; developing and modifying queries; designing, planning, and implementing an effective quality control review process, identifying and monitoring compliance risks associated with federal, state, and institutional financial aid policies and procedures; reviewing samples of work conducted by staff, identifying potential audit concerns and developing and implementing corrective actions; reviewing and updating the financial aid office Business Process Guides with policy and procedure updates and changes; remaining current on financial aid regulations and the CSU Executive Orders by subscribing to all relevant federal and state financial aid regulations, policies and procedures; developing, coordinating, and supporting policies as deemed necessary to ensure that these areas of compliance are met; planning the scheduling and developing training materials that can be provided to staff; and working closely with financial aid management on how to appropriately disseminate training materials to other staff on current and new financial aid policies. Required Qualifications & Experience : Bachelor’s degree from a four-year accredited college or university in one of the behavioral sciences, public or business administration or a job-related field, and three years of full-time progressive experience in program management/coordination. Demonstrated working experience with student information systems and all Federal Student Aid systems such as FAA CPS Online, COD Online services, NSLDS, and FAFSA on the Web. A Master’s Degree in a job-related field may be substituted for one year of experience. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. As part of the interview process, candidates will be asked to complete an assessment. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Demonstrated working experience with PeopleSoft; demonstrated experience with direct loan lending programs in a higher education setting; demonstrated excellent written and verbal communication to students of and from diverse backgrounds; ability to compose and appropriately format correspondence and statistical data reports; and knowledge of CSU and Cal State Los Angeles policies and procedures is preferred. Closing Date : Review of applications will begin on 5/22/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
May 09, 2023
Full Time
Description: Job No: 527581; 05/08/2023 Direct Loan/Compliance Policy Coordinator Administrative Analyst/Specialist - Exempt I Financial Aid and Scholarships Salary Range : $4,170 - $7,545/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : The Direct Loan /Compliance Policy Coordinator performs functions under the general supervision of the Director of Financial Aid and works collaboratively with all units within Financial Aid, the Disbursement Office, the College of Professional and Global Education (PaGE) academic units across campus, and with external organizations in the delivery of student loan funds to students. The incumbent performs all duties related to the functional and technical systems setups for loan processing and works in concert with other financial aid application processes in the delivery of student loan funds to students in accordance with federal student aid regulations. The incumbent is responsible for: designing, implementing, monitoring, and updating comprehensive the financial aid business process guides and procedures to ensure compliance with federal, state, and institutional financial aid requirements and work closely with financial aid management to provide training to appropriate individuals concerning financial aid compliance; ensuring institutional compliance of all federal loan programs and all alternative loan programs; administering and coordinating student loan programs offered by financial aid, which include the Subsidized Direct Loan, Unsubsidized Direct Loan, Parent PLUS, Graduate PLUS, and Alternative Loan Programs; developing and maintaining current student loan Business Process Guides for staff, documentation, and workflow in order to maintain high levels of productivity and quality of financial aid counseling for prospective and continuing students; serving as a primary point of contact for financial aid staff and resolving loan issues; in-bound and out-bound loan origination and disbursement files via EdConnect to the Common Origination and Disbursement (COD); importing loan files into the PeopleSoft system; downloading alternative loan certification reports and disbursement rosters via ELM Resources; certifying alternative loans on ELM; assigning entrance/exit counseling checklists; tracking promissory notes, reviewing credit checks; monitoring the disbursements of federal and private loan funds; returning loan funds for non-attendance, generating various reports to resolve loan origination and disbursement rejects; initiating actions to resolve problems concerning the federal direct loans and alternative loans; monitoring loan transactions and works closely with the disbursement office to ensure the timely disbursement and return of loan funds in accordance to federal regulations; reconciling disbursements between PeopleSoft and Common Origination and Disbursement (COD) systems for program compliance and accuracy; preparing monthly and year-end Reconciliation reports of all federal direct loan disbursements and alternative loan disbursements; maintaining knowledge of loan eligibility and processing requirements, including annual loan maximums and lifetime aggregate limits for all academic careers, loan reallocation process, disbursement requirements, loan deferments and forbearances, loan consolidation, default prevention, loan forgiveness programs, and etc.; serving as a liaison with a variety of private lenders, loan servicers, and COD; the required annual PeopleSoft systems setups, which include the new aid-year startup, direct loan 150% SULA setups, Ability to Benefit (ATB); loan item types, fiscal limits, loan fees and interest rates, disbursement rules, loan award messages, checklists; developing and modifying queries; designing, planning, and implementing an effective quality control review process, identifying and monitoring compliance risks associated with federal, state, and institutional financial aid policies and procedures; reviewing samples of work conducted by staff, identifying potential audit concerns and developing and implementing corrective actions; reviewing and updating the financial aid office Business Process Guides with policy and procedure updates and changes; remaining current on financial aid regulations and the CSU Executive Orders by subscribing to all relevant federal and state financial aid regulations, policies and procedures; developing, coordinating, and supporting policies as deemed necessary to ensure that these areas of compliance are met; planning the scheduling and developing training materials that can be provided to staff; and working closely with financial aid management on how to appropriately disseminate training materials to other staff on current and new financial aid policies. Required Qualifications & Experience : Bachelor’s degree from a four-year accredited college or university in one of the behavioral sciences, public or business administration or a job-related field, and three years of full-time progressive experience in program management/coordination. Demonstrated working experience with student information systems and all Federal Student Aid systems such as FAA CPS Online, COD Online services, NSLDS, and FAFSA on the Web. A Master’s Degree in a job-related field may be substituted for one year of experience. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. As part of the interview process, candidates will be asked to complete an assessment. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Demonstrated working experience with PeopleSoft; demonstrated experience with direct loan lending programs in a higher education setting; demonstrated excellent written and verbal communication to students of and from diverse backgrounds; ability to compose and appropriately format correspondence and statistical data reports; and knowledge of CSU and Cal State Los Angeles policies and procedures is preferred. Closing Date : Review of applications will begin on 5/22/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
STATE BAR OF CALIFORNIA
Los Angeles, CA, United States
Job Description Office of Chief Trial Counsel Annual Salary Range: $64,916 - $86,560 FLSA Non-Exempt / Union Represented About the Office The Office of Chief Trial Counsel (OCTC) is the enforcement arm of the attorney discipline system. OCTC handles intake, investigation, and prosecution in State Bar Court of allegations that attorneys have violated the State Bar Act or the Rules of Professional Conduct. The office also receives, reviews, and investigates complaints alleging unauthorized practice of law by non-attorneys. Definition The Program Specialist classification performs duties in the administration of a program, project, or committee. This work may include coordinating meetings, performing outreach and general administrative functions in support of program compliance, acting as liaison between the program and programs, projects or committees, and maintaining contact with external volunteers or committee members. Distinguishing Characteristics The Program Specialist classification series is distinguished from the higher level Program Coordinator in that the latter provides lead direction over program activities and is assigned more complex program functions. Examples of Essential Duties Duties may include, but are not limited to the following: Provides information and answers questions related to the program. Acts as liaison between the program, other State Bar departments and external constituents, volunteers, or committee members. Maintains records related to the program, including participant contact information, distribution lists for outreach activities, records of projects assigned and completed, and financial records. Tracks projects to ensure timely completion. Schedules meetings and arranges meeting logistics, including securing facilities, audio-visual equipment, and catering. Prepares meeting documents including agendas and handouts, and distributes documents to meeting participants. Prepares, reviews, and distributes meeting minutes. Performs public information activities, such as developing informational newsletter, guides, and brochures pertaining to the assigned program. Designs, creates, remediates and places content materials on the State Bar website. Conducts research and gathers information needed to support program activities. Assists with the development and implementation of administrative procedures for the program, including evaluating procedures, identifying problems, and recommending solutions. Participates in planning and monitoring aspects of the budget for the program. Monitors the operating budget and prepares statistical reports and analysis as required. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Computerized information and data base record-keeping systems and word processing systems including internet and website design, usage and maintenance. Principles of business and legal writing and preparation of minutes, agendas and special reports. Rules and regulations related to program administrative functions. Principles of web architecture and development tools. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Principles of effective writing and verbal presentation. The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster's New Collegiate Dictionary. Problem identification, analysis and evaluation. Office procedures, budget preparation and maintenance techniques. Within the introductory period obtain a working knowledge of the State Bar and the function of the Office to which assigned. Ability to: Set priorities and meet established deadlines. Understand, interpret and apply procedures, laws, rules and regulations as applicable to assigned program. Proofread and accurately edit documents in both electronic and written form. Communicate clearly and effectively in person and in writing. Effectively operate required office equipment, including personal computers, fax machines, printers and copiers; and word and data processing software and other computer applications. Obtain and present material in oral and/or written form. Minimum Qualifications Education: Possession of High School diploma or equivalent; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in clerical, administrative or legal support experience in the State Bar or another similar environment. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements None required.
Apr 04, 2023
Full Time
Job Description Office of Chief Trial Counsel Annual Salary Range: $64,916 - $86,560 FLSA Non-Exempt / Union Represented About the Office The Office of Chief Trial Counsel (OCTC) is the enforcement arm of the attorney discipline system. OCTC handles intake, investigation, and prosecution in State Bar Court of allegations that attorneys have violated the State Bar Act or the Rules of Professional Conduct. The office also receives, reviews, and investigates complaints alleging unauthorized practice of law by non-attorneys. Definition The Program Specialist classification performs duties in the administration of a program, project, or committee. This work may include coordinating meetings, performing outreach and general administrative functions in support of program compliance, acting as liaison between the program and programs, projects or committees, and maintaining contact with external volunteers or committee members. Distinguishing Characteristics The Program Specialist classification series is distinguished from the higher level Program Coordinator in that the latter provides lead direction over program activities and is assigned more complex program functions. Examples of Essential Duties Duties may include, but are not limited to the following: Provides information and answers questions related to the program. Acts as liaison between the program, other State Bar departments and external constituents, volunteers, or committee members. Maintains records related to the program, including participant contact information, distribution lists for outreach activities, records of projects assigned and completed, and financial records. Tracks projects to ensure timely completion. Schedules meetings and arranges meeting logistics, including securing facilities, audio-visual equipment, and catering. Prepares meeting documents including agendas and handouts, and distributes documents to meeting participants. Prepares, reviews, and distributes meeting minutes. Performs public information activities, such as developing informational newsletter, guides, and brochures pertaining to the assigned program. Designs, creates, remediates and places content materials on the State Bar website. Conducts research and gathers information needed to support program activities. Assists with the development and implementation of administrative procedures for the program, including evaluating procedures, identifying problems, and recommending solutions. Participates in planning and monitoring aspects of the budget for the program. Monitors the operating budget and prepares statistical reports and analysis as required. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Computerized information and data base record-keeping systems and word processing systems including internet and website design, usage and maintenance. Principles of business and legal writing and preparation of minutes, agendas and special reports. Rules and regulations related to program administrative functions. Principles of web architecture and development tools. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Principles of effective writing and verbal presentation. The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster's New Collegiate Dictionary. Problem identification, analysis and evaluation. Office procedures, budget preparation and maintenance techniques. Within the introductory period obtain a working knowledge of the State Bar and the function of the Office to which assigned. Ability to: Set priorities and meet established deadlines. Understand, interpret and apply procedures, laws, rules and regulations as applicable to assigned program. Proofread and accurately edit documents in both electronic and written form. Communicate clearly and effectively in person and in writing. Effectively operate required office equipment, including personal computers, fax machines, printers and copiers; and word and data processing software and other computer applications. Obtain and present material in oral and/or written form. Minimum Qualifications Education: Possession of High School diploma or equivalent; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in clerical, administrative or legal support experience in the State Bar or another similar environment. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements None required.
STATE BAR OF CALIFORNIA
Los Angeles, CA, United States
Job Description Office of Chief Trial Counsel Annual Salary Range: $64,916 - $86,560 FLSA Non-Exempt / Union Represented About the Office The Office of Chief Trial Counsel (OCTC) is the enforcement arm of the attorney discipline system. OCTC handles intake, investigation, and prosecution in State Bar Court of allegations that attorneys have violated the State Bar Act or the Rules of Professional Conduct. The office also receives, reviews, and investigates complaints alleging unauthorized practice of law by non-attorneys. Definition The Program Specialist classification performs duties in the administration of a program, project, or committee. This work may include coordinating meetings, performing outreach and general administrative functions in support of program compliance, acting as liaison between the program and programs, projects or committees, and maintaining contact with external volunteers or committee members. Distinguishing Characteristics The Program Specialist classification series is distinguished from the higher level Program Coordinator in that the latter provides lead direction over program activities and is assigned more complex program functions. Examples of Essential Duties Duties may include, but are not limited to the following: Provides information and answers questions related to the program. Acts as liaison between the program, other State Bar departments and external constituents, volunteers, or committee members. Maintains records related to the program, including participant contact information, distribution lists for outreach activities, records of projects assigned and completed, and financial records. Tracks projects to ensure timely completion. Schedules meetings and arranges meeting logistics, including securing facilities, audio-visual equipment, and catering. Prepares meeting documents including agendas and handouts, and distributes documents to meeting participants. Prepares, reviews, and distributes meeting minutes. Performs public information activities, such as developing informational newsletter, guides, and brochures pertaining to the assigned program. Designs, creates, remediates and places content materials on the State Bar website. Conducts research and gathers information needed to support program activities. Assists with the development and implementation of administrative procedures for the program, including evaluating procedures, identifying problems, and recommending solutions. Participates in planning and monitoring aspects of the budget for the program. Monitors the operating budget and prepares statistical reports and analysis as required. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Computerized information and data base record-keeping systems and word processing systems including internet and website design, usage and maintenance. Principles of business and legal writing and preparation of minutes, agendas and special reports. Rules and regulations related to program administrative functions. Principles of web architecture and development tools. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Principles of effective writing and verbal presentation. The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster's New Collegiate Dictionary. Problem identification, analysis and evaluation. Office procedures, budget preparation and maintenance techniques. Within the introductory period obtain a working knowledge of the State Bar and the function of the Office to which assigned. Ability to: Set priorities and meet established deadlines. Understand, interpret and apply procedures, laws, rules and regulations as applicable to assigned program. Proofread and accurately edit documents in both electronic and written form. Communicate clearly and effectively in person and in writing. Effectively operate required office equipment, including personal computers, fax machines, printers and copiers; and word and data processing software and other computer applications. Obtain and present material in oral and/or written form. Minimum Qualifications Education: Possession of High School diploma or equivalent; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in clerical, administrative or legal support experience in the State Bar or another similar environment. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements None required.
Apr 04, 2023
Full Time
Job Description Office of Chief Trial Counsel Annual Salary Range: $64,916 - $86,560 FLSA Non-Exempt / Union Represented About the Office The Office of Chief Trial Counsel (OCTC) is the enforcement arm of the attorney discipline system. OCTC handles intake, investigation, and prosecution in State Bar Court of allegations that attorneys have violated the State Bar Act or the Rules of Professional Conduct. The office also receives, reviews, and investigates complaints alleging unauthorized practice of law by non-attorneys. Definition The Program Specialist classification performs duties in the administration of a program, project, or committee. This work may include coordinating meetings, performing outreach and general administrative functions in support of program compliance, acting as liaison between the program and programs, projects or committees, and maintaining contact with external volunteers or committee members. Distinguishing Characteristics The Program Specialist classification series is distinguished from the higher level Program Coordinator in that the latter provides lead direction over program activities and is assigned more complex program functions. Examples of Essential Duties Duties may include, but are not limited to the following: Provides information and answers questions related to the program. Acts as liaison between the program, other State Bar departments and external constituents, volunteers, or committee members. Maintains records related to the program, including participant contact information, distribution lists for outreach activities, records of projects assigned and completed, and financial records. Tracks projects to ensure timely completion. Schedules meetings and arranges meeting logistics, including securing facilities, audio-visual equipment, and catering. Prepares meeting documents including agendas and handouts, and distributes documents to meeting participants. Prepares, reviews, and distributes meeting minutes. Performs public information activities, such as developing informational newsletter, guides, and brochures pertaining to the assigned program. Designs, creates, remediates and places content materials on the State Bar website. Conducts research and gathers information needed to support program activities. Assists with the development and implementation of administrative procedures for the program, including evaluating procedures, identifying problems, and recommending solutions. Participates in planning and monitoring aspects of the budget for the program. Monitors the operating budget and prepares statistical reports and analysis as required. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Computerized information and data base record-keeping systems and word processing systems including internet and website design, usage and maintenance. Principles of business and legal writing and preparation of minutes, agendas and special reports. Rules and regulations related to program administrative functions. Principles of web architecture and development tools. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Principles of effective writing and verbal presentation. The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster's New Collegiate Dictionary. Problem identification, analysis and evaluation. Office procedures, budget preparation and maintenance techniques. Within the introductory period obtain a working knowledge of the State Bar and the function of the Office to which assigned. Ability to: Set priorities and meet established deadlines. Understand, interpret and apply procedures, laws, rules and regulations as applicable to assigned program. Proofread and accurately edit documents in both electronic and written form. Communicate clearly and effectively in person and in writing. Effectively operate required office equipment, including personal computers, fax machines, printers and copiers; and word and data processing software and other computer applications. Obtain and present material in oral and/or written form. Minimum Qualifications Education: Possession of High School diploma or equivalent; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in clerical, administrative or legal support experience in the State Bar or another similar environment. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements None required.
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: Responsible for assisting with the coordination of a Federal, State, or Institutional aid program to ensure compliance. Responsible for processing financial aid applicant cases and use of appropriate counseling techniques to service the financial aid applicants, recipients, parents, and campus community. Responsible for assisting with the overall awarding and disbursing process to support student success. Major duties and responsibilities: Learning Aligned Employment Program (LEAP) Work in collaboration with campus partners to: Counsel and Advise Students Co-administer all aspects of the LAEP program. Identify LAEP opportunities on and/or near the institution. Expand program to include corporate employers. Execute written agreements to confirm eligibility. Provide employer and applicant information to facilitate potential employment. Use sound judgement when working with student cases. Analyze positions to determine relevance for students and applicability for the program. Interpret program rules, guidelines, and regulations. Evaluate workflow for any updates or changes to the process. Determine the number of hours the student is allowed to work. Determine the total compensation allowable for each LAEP position. Maintain all necessary records. Comply with auditing or other fiscal reporting requirements. Report and provide data regarding the population served. Coordinate and/or adjust funds with other financial aid. Participate in the LAEP work group, and update staff and campus. regarding the program success. Maintain program integrity and compliance. Train and update staff and campus about the program Conduct presentations for students, staff, and the community. Federal Work Study (FWS) Payroll: Assists the FWS advisor in the collection of FWS student timesheets and student listings on a monthly basis. Reviews FWS timesheets for completion, accuracy, signatures and conflicts in work/class schedules. Initiates follow-up with students, supervisors and timekeepers to resolve conflicts and/or missing timesheets and/or signatures. Prepares off-campus student listings for approval and certification. Responsible for notifying FWS advisor, student and supervisor when student exhausts FWS funds. Inputs and monitors monthly earnings on FWS spreadsheet to ensure FWS students do not exceed their FWS allocation. Notifies FWS advisor, student, and supervisor when student is exhausting FWS allocation. Federal Work Student (FWS) Client Services: Oversight of FWS Client Services. The Coordinator counsels and advises the FWS population that consists of students, supervisors, off-campus employers and timekeepers on FWS eligibility requirements, rules and regulations governing the FWS programs. The Coordinator serves in a mentor and /or facilitator role and direct report of the student employees for the FWS programs. This includes training and mentoring FWS student assistants to ensure they are in compliance with the FWS program by providing accurate information to the students and departments the Financial Aid Office serves. The Coordinator is also responsible for preparing and scheduling FWS student assistant work schedules to ensure there is adequate coverage to respond and work remotely via over the telephone, virtual, and in-person (when applicable). Federal Work Study (FWS) Performance Evaluations: Assists FWS advisor in the collection and tracking of FWS annual student and supervisor evaluations. Collects data on completed evaluations and refers adverse performance ratings to the FWS advisor. Instructional Student Assistant Program (ISA) Provides administrative support to the ISA program including preparing and monitoring ISA applications for FWS advisor review and submission to the College of Education for approval or denial to the program. Responsible for notifying ISA applicants of their application status, approval, or denial into the ISA program in writing. In partnership with Human Resources, Student Health Center, and Fox Laboratories, assists FWS advisor in monitoring the completion of the ISA background check that consists of a LiveScan, TB and Drug tests. Responsible for following up with the ISA when the background check is incomplete and when the background check has been cleared to begin the ISA hiring process. In conjunction with the Career Center, assist with FWS job postings through Handshake where supervisors can post FWS job announcements and students can view job openings. Assist with setting up and completing the background check process for student hires. Federal Work Study (FWS) Hiring and Placement: Duties include monitoring the business process for FWS hiring and placement through completion. The Coordinator is primarily responsible for assisting FWS students and supervisors throughout the hiring process. This includes but not limited to assisting and verifying student eligibility for the FWS program, ensuring students and supervisors have completed the in person and online tutorials, providing FWS hiring forms to students, verifies student eligibility through Satisfactory Academic Progress and enrollment verification. Maintains the FWS spreadsheet to monitor the FWS placement, FWS award, monthly and year to date earnings, terminations, supervisor. Federal Work Study (FWS) Publications and Forms: Responsible for assisting the FWS advisor in the maintenance of FWS publications and forms. This includes updating and editing existing FWS documents, flyers, and ISA applications. Other Duties as Assigned. Minimum Qualifications: Required Education and Experience Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications Working knowledge of the practices, procedures, and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long range program improvements. Ability to obtain factual and interpretive information through interviews. Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Preferred Qualifications Experience advising students; either in a group or individual setting Knowledge of: (CMS) PeopleSoft, NSLDS (National student loan data systems), COD (Common Origination and Disbursement Systems), WebGrants, ELM (Electronic Loan Management), and Hyland OnBase Imaging System (Or comparable Image & workflow software) Ability to work collaboratively and communicate effectively in a team environment. Ability to learn and work in a fast-paced environment. Compensation and Benefits: Anticipated Hiring Rate: $4,610 Per Month Classification Salary Range: $4,610 - $6,556 Per Month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: June 14, 2023 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: June 14, 2023
Jun 01, 2023
Full Time
Description: Job Summary: Responsible for assisting with the coordination of a Federal, State, or Institutional aid program to ensure compliance. Responsible for processing financial aid applicant cases and use of appropriate counseling techniques to service the financial aid applicants, recipients, parents, and campus community. Responsible for assisting with the overall awarding and disbursing process to support student success. Major duties and responsibilities: Learning Aligned Employment Program (LEAP) Work in collaboration with campus partners to: Counsel and Advise Students Co-administer all aspects of the LAEP program. Identify LAEP opportunities on and/or near the institution. Expand program to include corporate employers. Execute written agreements to confirm eligibility. Provide employer and applicant information to facilitate potential employment. Use sound judgement when working with student cases. Analyze positions to determine relevance for students and applicability for the program. Interpret program rules, guidelines, and regulations. Evaluate workflow for any updates or changes to the process. Determine the number of hours the student is allowed to work. Determine the total compensation allowable for each LAEP position. Maintain all necessary records. Comply with auditing or other fiscal reporting requirements. Report and provide data regarding the population served. Coordinate and/or adjust funds with other financial aid. Participate in the LAEP work group, and update staff and campus. regarding the program success. Maintain program integrity and compliance. Train and update staff and campus about the program Conduct presentations for students, staff, and the community. Federal Work Study (FWS) Payroll: Assists the FWS advisor in the collection of FWS student timesheets and student listings on a monthly basis. Reviews FWS timesheets for completion, accuracy, signatures and conflicts in work/class schedules. Initiates follow-up with students, supervisors and timekeepers to resolve conflicts and/or missing timesheets and/or signatures. Prepares off-campus student listings for approval and certification. Responsible for notifying FWS advisor, student and supervisor when student exhausts FWS funds. Inputs and monitors monthly earnings on FWS spreadsheet to ensure FWS students do not exceed their FWS allocation. Notifies FWS advisor, student, and supervisor when student is exhausting FWS allocation. Federal Work Student (FWS) Client Services: Oversight of FWS Client Services. The Coordinator counsels and advises the FWS population that consists of students, supervisors, off-campus employers and timekeepers on FWS eligibility requirements, rules and regulations governing the FWS programs. The Coordinator serves in a mentor and /or facilitator role and direct report of the student employees for the FWS programs. This includes training and mentoring FWS student assistants to ensure they are in compliance with the FWS program by providing accurate information to the students and departments the Financial Aid Office serves. The Coordinator is also responsible for preparing and scheduling FWS student assistant work schedules to ensure there is adequate coverage to respond and work remotely via over the telephone, virtual, and in-person (when applicable). Federal Work Study (FWS) Performance Evaluations: Assists FWS advisor in the collection and tracking of FWS annual student and supervisor evaluations. Collects data on completed evaluations and refers adverse performance ratings to the FWS advisor. Instructional Student Assistant Program (ISA) Provides administrative support to the ISA program including preparing and monitoring ISA applications for FWS advisor review and submission to the College of Education for approval or denial to the program. Responsible for notifying ISA applicants of their application status, approval, or denial into the ISA program in writing. In partnership with Human Resources, Student Health Center, and Fox Laboratories, assists FWS advisor in monitoring the completion of the ISA background check that consists of a LiveScan, TB and Drug tests. Responsible for following up with the ISA when the background check is incomplete and when the background check has been cleared to begin the ISA hiring process. In conjunction with the Career Center, assist with FWS job postings through Handshake where supervisors can post FWS job announcements and students can view job openings. Assist with setting up and completing the background check process for student hires. Federal Work Study (FWS) Hiring and Placement: Duties include monitoring the business process for FWS hiring and placement through completion. The Coordinator is primarily responsible for assisting FWS students and supervisors throughout the hiring process. This includes but not limited to assisting and verifying student eligibility for the FWS program, ensuring students and supervisors have completed the in person and online tutorials, providing FWS hiring forms to students, verifies student eligibility through Satisfactory Academic Progress and enrollment verification. Maintains the FWS spreadsheet to monitor the FWS placement, FWS award, monthly and year to date earnings, terminations, supervisor. Federal Work Study (FWS) Publications and Forms: Responsible for assisting the FWS advisor in the maintenance of FWS publications and forms. This includes updating and editing existing FWS documents, flyers, and ISA applications. Other Duties as Assigned. Minimum Qualifications: Required Education and Experience Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications Working knowledge of the practices, procedures, and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long range program improvements. Ability to obtain factual and interpretive information through interviews. Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Preferred Qualifications Experience advising students; either in a group or individual setting Knowledge of: (CMS) PeopleSoft, NSLDS (National student loan data systems), COD (Common Origination and Disbursement Systems), WebGrants, ELM (Electronic Loan Management), and Hyland OnBase Imaging System (Or comparable Image & workflow software) Ability to work collaboratively and communicate effectively in a team environment. Ability to learn and work in a fast-paced environment. Compensation and Benefits: Anticipated Hiring Rate: $4,610 Per Month Classification Salary Range: $4,610 - $6,556 Per Month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: June 14, 2023 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: June 14, 2023
City of Palmdale, CA
Palmdale, California, United States
DESCRIPTION The Housing Coordinator performs responsible professional and technical work in the coordination of housing and neighborhood development and/or rehabilitation programs within the housing division; and provides responsible staff assistance to the program managers. DISTINGUISHING CHARACTERISTICS This is a full journey-level classification. Positions at this level perform the full range of duties, tasks and responsibilities assigned.Assignments may vary from general support of several staff to specialized support in a technical area. Incumbents are expected to perform independently under general supervision and are reviewed for end result of product. SUPERVISION RECEIVED AND EXERCISED The Housing Coordinator receives direction from the Housing Manager. This position may exercise technical and/or functional supervision over assigned staff. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: Assist in formulating division and program goals, objectives, policies, and priorities and compile relevant data supporting recommendations. Perform responsible professional and technical assignments in the development, administration, and implementation of programs and projects funded by housing asset funds, housing authority funds, and federal, state, and County grant funds; monitor compliance with funder regulations regarding use of funds and program administration; review and selection of applications for program and project funding; and process draw requests. Development of new program elements and program modifications in order to meet stated goals and objectives. Negotiate complex legal and financial agreements with public and private housing providers for land sale/acquisition, development and project financing to ensure compliance with City/ Housing Authority goals and funding requirements. Work with attorneys to prepare pre-development and development agreements; and to set up the project financing structure. Maintain recorded funded documents for affordable housing stock to adhere to compliance requirements; interpret and apply regulations; coordinate the inspections of properties and investigate violations; and provide private owners with technical assistance. Liaison with contracted property management and the management of Housing Authority owned and City grant funded properties including apartments, mobilehome parks, commercial and vacant land held for development or resale. Oversee and coordinate the housing development and rehabilitation programs; and prepare, revise, and monitor project budgets, financing plans, and financing sources including but not limited to tax credits, grants, and bonds. Create, foster and build relationships within a highly diversified community. Create, foster and build relationships within the organization and liaison between developers, nonprofits, and private owners and City departments to resolve program and project challenges. Oversee and coordinate neighborhood engagement programs; coordinate services with social service agencies, nonprofits, and community groups; and develop community resources and identify referral agencies. Identify grant opportunities, and prepare grant applications; and administer grants and prepare reports and related grant documents. Prepare and/or review requisitions, warrants, and wire requests for accuracy in account coding, available budget, and sufficient documentation. Assist with the coordination of the rent control ordinance for mobile home parks; investigate rent complaints; provide responsible staff assistance to the Mobile Home Park Rent Control Board; review reports for compliance; assist in preparing reports and studies; and provide technical information to the Board, as requested. Develop and implement citywide housing program(s); counsel loan applicants; and review loan applications for feasibility and eligibility. Prepare requests for proposals and bid packages for consultants, projects, programs, and rehabilitation projects; follow-up on progress reports, inspections, and payments; and certify the completion of improvement projects. Assist with the monitoring and audits of the Neighborhood Services general ledger accounts, budget, and transactions; and recommend account structure, evaluate department processes and internal controls, and request reclassification of expenditures and revenues. Research and analyze rehabilitation needs and alternative funding sources for housing. Prepare and submit a variety of reports and memoranda related to housing rehabilitation program activities, rent control, and other housing programs. Meet with developers interested in developing multi-family housing in Palmdale. Review development proposals including working with consultants on analysis of project pro forma for feasibility. Respond to complaints and requests for information from the public and City staff. Perform related duties, as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of experience in the administration of Federal, State, and/or local grant and housing related projects or programs.Experience in compliance monitoring as it relates to rent limits, utility allowances and income limits. Training: Equivalent to a Bachelor's degree from an accredited college or university in public administration, business administration, urban studies, planning, or a related field. LICENSE OR CERTIFICATE: Possession of, or ability to obtain, a valid California driver license and legally required vehicle insurance. Must also be able to meet driving record standards set by the city's driving policy. MINIMUM QUALIFICATIONS Knowledge of: Function of federal, state, and local laws, regulations, policies and procedures and their application to municipal operations, grant programs and projects. Principles and practices of public administration, project and program budgets, financial planning, revenue estimating, contracts, grants and community relations. Principles and practices of economic development, land use and planning. General principles and practices of data processing and its applicability to grant, project, and program operations. Ordinances, resolutions and laws affecting grant, project and program funding and operations. Principles and practices of public speaking. General financial procedures and regulations relating to real estate acquisition and disposition, property improvements, loan management and property management. Statistics and mathematics applicable to funding and proforma analysis. Comprehensive project management. Ability to: Coordinate, monitor, develop or review a financial plan and implement a housing development project, housing assistance program, and/or rehabilitation program. Including set up of new project/program guidelines, procedures, documents, and monitoring plan. Effectively write a grant proposal, administer state and federal grant projects, programs and assigned programmatic responsibilities including report requirements. Understand, interpret, explain, and apply applicable federal, state, and local laws and regulations, and keep abreast of current trends. Effectively evaluate and apply housing finance, real estate practices and procedures, and loan origination and servicing principles. Analyze work papers, reports, and special projects; identify and interpret technical and statistical information and trends; observe and problem solve operational and technical policy and procedures. Effectively negotiate contracts and prepare and implement a variety of agreements and memoranda of understanding in accordance with federal, state, and local agency policies and requirements; such as disposition and development agreements and affordable housing agreements. Evaluate and develop improvements in operations, procedures, policies, or methods. Ensure compliance with terms of agreements, contracts, and memoranda of understanding. Establish and maintain effective working relationships with those contacted in the course of work. Develop and administer program and project budgets. Understand principles and practices of general urban planning in relation to assigned projects and programs. Implement and apply practices and procedures for loan origination and servicing. Represent the City, as assigned, on various boards, commissions, and committees. Respond to, and resolve, difficult and sensitive citizen inquiries and complaints. Effectively handle multiple assignments. Build and maintain spreadsheets. Communicate clearly and concisely, both orally and in writing. English usage, spelling, grammar, and punctuation; and business letter writing. Be a self-starter, professional, problem solver, resourceful, approachable, flexible, customer focused, results oriented, and trustworthy. PHYSICAL AND MENTAL REQUIREMENTS: Mobility : frequent use of keyboard; frequent sitting for long periods of time; occasional climbing, bending and squatting. Lifting : frequently up to 10 pounds; occasionally up to 40 pounds. Vision : constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity : frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking : frequent hearing and talking, in person and on the phone. Emotional/Psychological : frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environmental : frequent exposure to noise. WORKING CONDITIONS: Work is performed in a typical temperature-controlled office environment subject to typical office noise. This position may require occasional overtime; weekend work and travel are rare. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: 6/7/2023 1:00 PM Pacific
May 25, 2023
Full Time
DESCRIPTION The Housing Coordinator performs responsible professional and technical work in the coordination of housing and neighborhood development and/or rehabilitation programs within the housing division; and provides responsible staff assistance to the program managers. DISTINGUISHING CHARACTERISTICS This is a full journey-level classification. Positions at this level perform the full range of duties, tasks and responsibilities assigned.Assignments may vary from general support of several staff to specialized support in a technical area. Incumbents are expected to perform independently under general supervision and are reviewed for end result of product. SUPERVISION RECEIVED AND EXERCISED The Housing Coordinator receives direction from the Housing Manager. This position may exercise technical and/or functional supervision over assigned staff. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: Assist in formulating division and program goals, objectives, policies, and priorities and compile relevant data supporting recommendations. Perform responsible professional and technical assignments in the development, administration, and implementation of programs and projects funded by housing asset funds, housing authority funds, and federal, state, and County grant funds; monitor compliance with funder regulations regarding use of funds and program administration; review and selection of applications for program and project funding; and process draw requests. Development of new program elements and program modifications in order to meet stated goals and objectives. Negotiate complex legal and financial agreements with public and private housing providers for land sale/acquisition, development and project financing to ensure compliance with City/ Housing Authority goals and funding requirements. Work with attorneys to prepare pre-development and development agreements; and to set up the project financing structure. Maintain recorded funded documents for affordable housing stock to adhere to compliance requirements; interpret and apply regulations; coordinate the inspections of properties and investigate violations; and provide private owners with technical assistance. Liaison with contracted property management and the management of Housing Authority owned and City grant funded properties including apartments, mobilehome parks, commercial and vacant land held for development or resale. Oversee and coordinate the housing development and rehabilitation programs; and prepare, revise, and monitor project budgets, financing plans, and financing sources including but not limited to tax credits, grants, and bonds. Create, foster and build relationships within a highly diversified community. Create, foster and build relationships within the organization and liaison between developers, nonprofits, and private owners and City departments to resolve program and project challenges. Oversee and coordinate neighborhood engagement programs; coordinate services with social service agencies, nonprofits, and community groups; and develop community resources and identify referral agencies. Identify grant opportunities, and prepare grant applications; and administer grants and prepare reports and related grant documents. Prepare and/or review requisitions, warrants, and wire requests for accuracy in account coding, available budget, and sufficient documentation. Assist with the coordination of the rent control ordinance for mobile home parks; investigate rent complaints; provide responsible staff assistance to the Mobile Home Park Rent Control Board; review reports for compliance; assist in preparing reports and studies; and provide technical information to the Board, as requested. Develop and implement citywide housing program(s); counsel loan applicants; and review loan applications for feasibility and eligibility. Prepare requests for proposals and bid packages for consultants, projects, programs, and rehabilitation projects; follow-up on progress reports, inspections, and payments; and certify the completion of improvement projects. Assist with the monitoring and audits of the Neighborhood Services general ledger accounts, budget, and transactions; and recommend account structure, evaluate department processes and internal controls, and request reclassification of expenditures and revenues. Research and analyze rehabilitation needs and alternative funding sources for housing. Prepare and submit a variety of reports and memoranda related to housing rehabilitation program activities, rent control, and other housing programs. Meet with developers interested in developing multi-family housing in Palmdale. Review development proposals including working with consultants on analysis of project pro forma for feasibility. Respond to complaints and requests for information from the public and City staff. Perform related duties, as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of experience in the administration of Federal, State, and/or local grant and housing related projects or programs.Experience in compliance monitoring as it relates to rent limits, utility allowances and income limits. Training: Equivalent to a Bachelor's degree from an accredited college or university in public administration, business administration, urban studies, planning, or a related field. LICENSE OR CERTIFICATE: Possession of, or ability to obtain, a valid California driver license and legally required vehicle insurance. Must also be able to meet driving record standards set by the city's driving policy. MINIMUM QUALIFICATIONS Knowledge of: Function of federal, state, and local laws, regulations, policies and procedures and their application to municipal operations, grant programs and projects. Principles and practices of public administration, project and program budgets, financial planning, revenue estimating, contracts, grants and community relations. Principles and practices of economic development, land use and planning. General principles and practices of data processing and its applicability to grant, project, and program operations. Ordinances, resolutions and laws affecting grant, project and program funding and operations. Principles and practices of public speaking. General financial procedures and regulations relating to real estate acquisition and disposition, property improvements, loan management and property management. Statistics and mathematics applicable to funding and proforma analysis. Comprehensive project management. Ability to: Coordinate, monitor, develop or review a financial plan and implement a housing development project, housing assistance program, and/or rehabilitation program. Including set up of new project/program guidelines, procedures, documents, and monitoring plan. Effectively write a grant proposal, administer state and federal grant projects, programs and assigned programmatic responsibilities including report requirements. Understand, interpret, explain, and apply applicable federal, state, and local laws and regulations, and keep abreast of current trends. Effectively evaluate and apply housing finance, real estate practices and procedures, and loan origination and servicing principles. Analyze work papers, reports, and special projects; identify and interpret technical and statistical information and trends; observe and problem solve operational and technical policy and procedures. Effectively negotiate contracts and prepare and implement a variety of agreements and memoranda of understanding in accordance with federal, state, and local agency policies and requirements; such as disposition and development agreements and affordable housing agreements. Evaluate and develop improvements in operations, procedures, policies, or methods. Ensure compliance with terms of agreements, contracts, and memoranda of understanding. Establish and maintain effective working relationships with those contacted in the course of work. Develop and administer program and project budgets. Understand principles and practices of general urban planning in relation to assigned projects and programs. Implement and apply practices and procedures for loan origination and servicing. Represent the City, as assigned, on various boards, commissions, and committees. Respond to, and resolve, difficult and sensitive citizen inquiries and complaints. Effectively handle multiple assignments. Build and maintain spreadsheets. Communicate clearly and concisely, both orally and in writing. English usage, spelling, grammar, and punctuation; and business letter writing. Be a self-starter, professional, problem solver, resourceful, approachable, flexible, customer focused, results oriented, and trustworthy. PHYSICAL AND MENTAL REQUIREMENTS: Mobility : frequent use of keyboard; frequent sitting for long periods of time; occasional climbing, bending and squatting. Lifting : frequently up to 10 pounds; occasionally up to 40 pounds. Vision : constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity : frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking : frequent hearing and talking, in person and on the phone. Emotional/Psychological : frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environmental : frequent exposure to noise. WORKING CONDITIONS: Work is performed in a typical temperature-controlled office environment subject to typical office noise. This position may require occasional overtime; weekend work and travel are rare. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: 6/7/2023 1:00 PM Pacific
Sacramento County, CA
Sacramento, California, United States
The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. The next filing cut-offs are at 5:00 pm on: 2/17/23, 5/19/23, 8/18/23, 11/17/23 Effective June 18, 2023, a 4% COLA (Cost of Living Adjustment) will be added to the salary for this class. Range A: $7,941.36 - $9,653.50/month Range B: $9,634.42 - $10,622.70/month Under direction, Senior Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, and coordination of services; and to perform related duties as assigned. For some assignments, supervisory responsibilities are administrative in nature; however, some assignments include clinical supervision and may require appropriate licensure. For all positions, incumbents are expected to have clinical or professional expertise in the program area to which assigned. Current recruitment includes, but is not limited to, Public Health Emergency Preparedness Coordinator . Click here for more information on this exciting opportunity. Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for the Senior Health Program Coordinator (Range A/B) as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of experience supervising and coordinating health services relevant to the program area to which assigned, equivalent and comparable to the duties of the County's Health Program Coordinator. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements 1. Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. 2. The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the County's public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). 3. The incumbent of the position designated as the Director of Public Health Education must hold a Master's degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). 4. The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. 5. The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
Apr 01, 2023
The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. The next filing cut-offs are at 5:00 pm on: 2/17/23, 5/19/23, 8/18/23, 11/17/23 Effective June 18, 2023, a 4% COLA (Cost of Living Adjustment) will be added to the salary for this class. Range A: $7,941.36 - $9,653.50/month Range B: $9,634.42 - $10,622.70/month Under direction, Senior Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, and coordination of services; and to perform related duties as assigned. For some assignments, supervisory responsibilities are administrative in nature; however, some assignments include clinical supervision and may require appropriate licensure. For all positions, incumbents are expected to have clinical or professional expertise in the program area to which assigned. Current recruitment includes, but is not limited to, Public Health Emergency Preparedness Coordinator . Click here for more information on this exciting opportunity. Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for the Senior Health Program Coordinator (Range A/B) as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of experience supervising and coordinating health services relevant to the program area to which assigned, equivalent and comparable to the duties of the County's Health Program Coordinator. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements 1. Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. 2. The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the County's public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). 3. The incumbent of the position designated as the Director of Public Health Education must hold a Master's degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). 4. The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. 5. The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
Sacramento County, CA
Sacramento, California, United States
The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. For positions requiring a nursing license there is an additional 7.5% differential added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/3/23, *4/28/23, *5/16/23, 6/2/23, *7/7/23, *8/4/23, 9/1/23, 12/1/23 Effective June 18, 2023, a 4% COLA (Cost of Living Adjustment) will be added to the salary for this class. Under direction, performs management, administrative and/or supervisory duties for contracted and/or county-operated health or mental health programs and services including, but not limited to, staff supervision, program development and implementation, program monitoring and evaluation, and program service coordination; and performs related duties as assigned. All applicants meeting the minimum requirements are welcome to apply. At this time there are immediate vacancies for which various licensure is required. If you possess licensure in one or more of the fields directly below and meet the other minimum requirements, you are encouraged to apply. The current recruitment includes, but is not limited to, the following positions: Director of Nursing Brochure *Psychiatrist *Psychologist *Licensed Clinical Social Worker *Marriage, Family and Child Counselor *Registered Nurse *Public Health Nurse One vacancy requires both a Registered Nurse and a Public Health Nurse license. Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and mental health programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluations Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiations and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the County Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for this class as described. Typical ways include: Possession of a bachelor's or higher degree from an accredited college or university in a field relevant to the health or mental health program to which assigned; some positions in mental health may require a master's degree as specified in Special Requirements. And Three years of experience managing, coordinating and/or supervising health or mental health services relevant to the specialty option (Health or Mental Health) needed for program area to which assigned, and comparable to the duties of Senior Health Program Coordinator, Health Program Coordinator, or the Mental Health Program Coordinator. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office. SPECIAL REQUIREMENTS Failure to obtain and/or maintain required licenses may be cause for disciplinary action in accordance with Civil Service rules. 1. a) Some positions in this class involve responsibility for management and supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Psychiatrist; Psychologist; Licensed Clinical Social Worker; Marriage, Family and Child Counselor; Registered Nurse; or Public Health Nurse. b) The Director of Public Health Nursing is responsible for the professional nursing component of the County's public health nursing/field services program. The incumbent appointed to this position must, by State law, possess and maintain a current valid Registered Nurse license and meet the current State requirements for a Director of Public Health Nursing (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). c) The Emergency Medical Services Program Coordinator must possess and maintain an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. 2. Persons appointed to positions in this class may be subject to a confidential criminal history check and fingerprinting. 3. Psychiatric health facilities such as the County's Mental Health Center are licensed and regulated by the California State Department of Mental Health; such regulations include staffing and personnel standards which may apply to some positions in this class and may supersede the above Minimum Qualifications. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
Apr 01, 2023
The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. For positions requiring a nursing license there is an additional 7.5% differential added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/3/23, *4/28/23, *5/16/23, 6/2/23, *7/7/23, *8/4/23, 9/1/23, 12/1/23 Effective June 18, 2023, a 4% COLA (Cost of Living Adjustment) will be added to the salary for this class. Under direction, performs management, administrative and/or supervisory duties for contracted and/or county-operated health or mental health programs and services including, but not limited to, staff supervision, program development and implementation, program monitoring and evaluation, and program service coordination; and performs related duties as assigned. All applicants meeting the minimum requirements are welcome to apply. At this time there are immediate vacancies for which various licensure is required. If you possess licensure in one or more of the fields directly below and meet the other minimum requirements, you are encouraged to apply. The current recruitment includes, but is not limited to, the following positions: Director of Nursing Brochure *Psychiatrist *Psychologist *Licensed Clinical Social Worker *Marriage, Family and Child Counselor *Registered Nurse *Public Health Nurse One vacancy requires both a Registered Nurse and a Public Health Nurse license. Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and mental health programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluations Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiations and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the County Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for this class as described. Typical ways include: Possession of a bachelor's or higher degree from an accredited college or university in a field relevant to the health or mental health program to which assigned; some positions in mental health may require a master's degree as specified in Special Requirements. And Three years of experience managing, coordinating and/or supervising health or mental health services relevant to the specialty option (Health or Mental Health) needed for program area to which assigned, and comparable to the duties of Senior Health Program Coordinator, Health Program Coordinator, or the Mental Health Program Coordinator. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office. SPECIAL REQUIREMENTS Failure to obtain and/or maintain required licenses may be cause for disciplinary action in accordance with Civil Service rules. 1. a) Some positions in this class involve responsibility for management and supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Psychiatrist; Psychologist; Licensed Clinical Social Worker; Marriage, Family and Child Counselor; Registered Nurse; or Public Health Nurse. b) The Director of Public Health Nursing is responsible for the professional nursing component of the County's public health nursing/field services program. The incumbent appointed to this position must, by State law, possess and maintain a current valid Registered Nurse license and meet the current State requirements for a Director of Public Health Nursing (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). c) The Emergency Medical Services Program Coordinator must possess and maintain an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. 2. Persons appointed to positions in this class may be subject to a confidential criminal history check and fingerprinting. 3. Psychiatric health facilities such as the County's Mental Health Center are licensed and regulated by the California State Department of Mental Health; such regulations include staffing and personnel standards which may apply to some positions in this class and may supersede the above Minimum Qualifications. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: The Director of Clinical Education (DCE) provides effective leadership for all aspects of the clinical phase of the MSPA program. The DCE is responsible for oversight of the development, implementation, and evaluation of the Program’s clinical curriculum and supervised clinical practice experiences (SCPEs). The Director of Clinical Education must possess prior experience in PA education, as well as strong leadership and organizational skills. This full-time position reports directly to the Program Director and works collaboratively with MSPA program faculty, staff, and preceptors. A full-time Clinical Coordinator will also be hired and report directly to the Director of Clinical Education. About the Program California State University, San Bernardino (CSUSB) is developing a Master of Science in Physician Assistant (MSPA) program to help meet the current and future healthcare needs of the region and state. The MSPA program is projected to start in 2025 pending accreditation. To date, CSUSB has received nearly $14 million in funding to support the development of this exciting new program and its facilities. The program will make a lasting impact on increasing access to quality care through an innovative curriculum, involvement in the community, and strategic healthcare partnerships. The program is also committed to diversifying the PA profession so its graduates will more closely mirror the communities they will serve. Required materials for application: CV, cover letter, and diversity statement. Major duties and responsibilities: Management Oversee the design, development, implementation, coordination, evaluation, and maintenance of the clinical curriculum, which includes ensuring full compliance with ARC-PA Standards. Develop the teaching schedule and workload for the clinical phase. Serve as the supervisor for the Clinical Coordinator. Oversee the clinical schedule for students in conjunction with the Clinical Coordinator. Manage student academic progression, retention, and completion strategies for the clinical phase. Lead clinical site development and long-term monitoring in alignment with ARC-PA Standards. Foster relationships with key stakeholders and community partners to strengthen the clinical phase. Evaluate the quality, safety, and sufficiency of potential clinical sites and preceptors. Create a preceptor and healthcare facility toolkit, including recruitment materials, onboarding guide, and required forms. Review affiliation agreements related to the clinical phase to ensure compliance with ARC-PA Standards. Evaluate and collaborate with third-party vendors for equipment, software, and services needed to enhance the student experience during the clinical phase. Accreditation Support Contribute to initial and ongoing accreditation activities by serving as the content expert for all aspects of the clinical phase. Lead the comprehensive assessment of the clinical phase, including data collection and thoughtful analysis. Collaborate with the Program Director and MSPA program faculty to perform programmatic evaluation. Develop, review, and revise as necessary the mission statement, goals, and competencies of the program. Faculty Support Serve as a part of the program’s leadership team by providing mentorship and support to new faculty. Lead the recruitment, onboarding, and evaluation of instructional faculty and preceptors for the clinical phase of the program. (Requires travel within Southern California and surrounding areas.) Teaching and Student Support Provide student instruction in areas of clinical expertise using active learning methods. Counsel and mentor students related to academic and professional development. Coordinate instruction (i.e., Course Director) within specified courses. Evaluate student performance and provide remediation/reassessment as needed. Service Participate in the MSPA program’s admissions process, including recruitment, application review, interviews, and final selection for admission. Serve as an active member of MSPA program committees and relevant CSUSB committees. Work collaboratively with academic programs at CSUSB and partner institutions. Engage in active service and scholarship as defined by the workload policy. Other Engage in ongoing faculty development, including continued clinical practice and/or educational programs related to clinical medicine or PA education. Perform other duties as determined by the Program Director. Minimum Qualifications: Required Education and Experience Graduate of an ARC-PA accredited program. Master’s Degree or higher in a field related to the PA profession. Minimum of three years of experience working in a clinical setting as a Physician Assistant. Current certification through the National Commission on Certification of Physician Assistants (NCCPA). PA licensure (or eligibility for licensure) in the state of California. Minimum of one year of full-time experience in a PA program (or the equivalent). - Will consider two years of part-time PA education experience (e.g., precepting, adjunct teaching, guest lecturing) . Required Qualifications Excellent communication and interpersonal skills (including being a good listener) to interact and communicate effectively with faculty, staff, students, and external constituencies, both verbally and in writing. Demonstrated leadership and organizational skills. Ability to establish successful partnerships with the local healthcare community. Advanced time management and analytical skills. Ability to manage multiple projects independently in a fast-paced organization with competing priorities and distractions. Excellent teaching skills, including the ability to engage students. Strong critical thinking, analytical, research, problem-solving, and conflict resolution skills. Demonstrated commitment to justice, equity, diversity, and inclusion. Ability to use high-level discretion and maintain a high level of confidentiality in handling problems of a sensitive nature and security of confidential records. Working knowledge of applicable state and federal employment and education laws and regulations. Working knowledge of and ability to operate standard office equipment and technology including, but not limited to, desktop computer, laptop, copier, fax machine, scanner, and printer. Demonstrated proficiency and ability to effectively use common computer and technology programs and related computer software packages (e.g., Microsoft Office Suite, Zoom, etc.) in the course of assigned duties. Preferred Qualifications The following qualifications will also be considered when reviewing applications. However, the qualifications are not required in order to apply. Prior experience in successfully leading and managing a team and/or large-scale project. Doctoral degree in a related field (e.g., DMSc, DHSc, EdD, PhD, D.O., M.D.). Additional years of clinical practice, seving as a clinical preceptor, and/or full-time teaching experience in a PA program (or the equivalent) beyond the position requirements. Prior experience developing clinical sites for a PA program, including detailed review of clinical affiliation agreements. Strong, established connection with medical providers and healthcare facilities in Southern California. Ability to incorporate active learning and utilize current educational technology into teaching. Prior experience working within a diverse campus community. Compensation and Benefits: Anticipated Hiring Range: $130,000 - $150,000 annually Classification Salary Range: $54,996 - $176,556 annually The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At Will Schedule: Monday - Friday 8:00am - 5:00pm weekends and evenings This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position will remain open until filled. Applications will be reviewed beginning May 1st, 2023. (Review date has been extended) Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the Office of Employee and Labor Relations by phone at (909) 537-5138 or by email at employee.relations@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled
Mar 14, 2023
Full Time
Description: Job Summary: The Director of Clinical Education (DCE) provides effective leadership for all aspects of the clinical phase of the MSPA program. The DCE is responsible for oversight of the development, implementation, and evaluation of the Program’s clinical curriculum and supervised clinical practice experiences (SCPEs). The Director of Clinical Education must possess prior experience in PA education, as well as strong leadership and organizational skills. This full-time position reports directly to the Program Director and works collaboratively with MSPA program faculty, staff, and preceptors. A full-time Clinical Coordinator will also be hired and report directly to the Director of Clinical Education. About the Program California State University, San Bernardino (CSUSB) is developing a Master of Science in Physician Assistant (MSPA) program to help meet the current and future healthcare needs of the region and state. The MSPA program is projected to start in 2025 pending accreditation. To date, CSUSB has received nearly $14 million in funding to support the development of this exciting new program and its facilities. The program will make a lasting impact on increasing access to quality care through an innovative curriculum, involvement in the community, and strategic healthcare partnerships. The program is also committed to diversifying the PA profession so its graduates will more closely mirror the communities they will serve. Required materials for application: CV, cover letter, and diversity statement. Major duties and responsibilities: Management Oversee the design, development, implementation, coordination, evaluation, and maintenance of the clinical curriculum, which includes ensuring full compliance with ARC-PA Standards. Develop the teaching schedule and workload for the clinical phase. Serve as the supervisor for the Clinical Coordinator. Oversee the clinical schedule for students in conjunction with the Clinical Coordinator. Manage student academic progression, retention, and completion strategies for the clinical phase. Lead clinical site development and long-term monitoring in alignment with ARC-PA Standards. Foster relationships with key stakeholders and community partners to strengthen the clinical phase. Evaluate the quality, safety, and sufficiency of potential clinical sites and preceptors. Create a preceptor and healthcare facility toolkit, including recruitment materials, onboarding guide, and required forms. Review affiliation agreements related to the clinical phase to ensure compliance with ARC-PA Standards. Evaluate and collaborate with third-party vendors for equipment, software, and services needed to enhance the student experience during the clinical phase. Accreditation Support Contribute to initial and ongoing accreditation activities by serving as the content expert for all aspects of the clinical phase. Lead the comprehensive assessment of the clinical phase, including data collection and thoughtful analysis. Collaborate with the Program Director and MSPA program faculty to perform programmatic evaluation. Develop, review, and revise as necessary the mission statement, goals, and competencies of the program. Faculty Support Serve as a part of the program’s leadership team by providing mentorship and support to new faculty. Lead the recruitment, onboarding, and evaluation of instructional faculty and preceptors for the clinical phase of the program. (Requires travel within Southern California and surrounding areas.) Teaching and Student Support Provide student instruction in areas of clinical expertise using active learning methods. Counsel and mentor students related to academic and professional development. Coordinate instruction (i.e., Course Director) within specified courses. Evaluate student performance and provide remediation/reassessment as needed. Service Participate in the MSPA program’s admissions process, including recruitment, application review, interviews, and final selection for admission. Serve as an active member of MSPA program committees and relevant CSUSB committees. Work collaboratively with academic programs at CSUSB and partner institutions. Engage in active service and scholarship as defined by the workload policy. Other Engage in ongoing faculty development, including continued clinical practice and/or educational programs related to clinical medicine or PA education. Perform other duties as determined by the Program Director. Minimum Qualifications: Required Education and Experience Graduate of an ARC-PA accredited program. Master’s Degree or higher in a field related to the PA profession. Minimum of three years of experience working in a clinical setting as a Physician Assistant. Current certification through the National Commission on Certification of Physician Assistants (NCCPA). PA licensure (or eligibility for licensure) in the state of California. Minimum of one year of full-time experience in a PA program (or the equivalent). - Will consider two years of part-time PA education experience (e.g., precepting, adjunct teaching, guest lecturing) . Required Qualifications Excellent communication and interpersonal skills (including being a good listener) to interact and communicate effectively with faculty, staff, students, and external constituencies, both verbally and in writing. Demonstrated leadership and organizational skills. Ability to establish successful partnerships with the local healthcare community. Advanced time management and analytical skills. Ability to manage multiple projects independently in a fast-paced organization with competing priorities and distractions. Excellent teaching skills, including the ability to engage students. Strong critical thinking, analytical, research, problem-solving, and conflict resolution skills. Demonstrated commitment to justice, equity, diversity, and inclusion. Ability to use high-level discretion and maintain a high level of confidentiality in handling problems of a sensitive nature and security of confidential records. Working knowledge of applicable state and federal employment and education laws and regulations. Working knowledge of and ability to operate standard office equipment and technology including, but not limited to, desktop computer, laptop, copier, fax machine, scanner, and printer. Demonstrated proficiency and ability to effectively use common computer and technology programs and related computer software packages (e.g., Microsoft Office Suite, Zoom, etc.) in the course of assigned duties. Preferred Qualifications The following qualifications will also be considered when reviewing applications. However, the qualifications are not required in order to apply. Prior experience in successfully leading and managing a team and/or large-scale project. Doctoral degree in a related field (e.g., DMSc, DHSc, EdD, PhD, D.O., M.D.). Additional years of clinical practice, seving as a clinical preceptor, and/or full-time teaching experience in a PA program (or the equivalent) beyond the position requirements. Prior experience developing clinical sites for a PA program, including detailed review of clinical affiliation agreements. Strong, established connection with medical providers and healthcare facilities in Southern California. Ability to incorporate active learning and utilize current educational technology into teaching. Prior experience working within a diverse campus community. Compensation and Benefits: Anticipated Hiring Range: $130,000 - $150,000 annually Classification Salary Range: $54,996 - $176,556 annually The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At Will Schedule: Monday - Friday 8:00am - 5:00pm weekends and evenings This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position will remain open until filled. Applications will be reviewed beginning May 1st, 2023. (Review date has been extended) Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the Office of Employee and Labor Relations by phone at (909) 537-5138 or by email at employee.relations@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: This employee is responsible for the full scope of program activities, including initiation, execution, coordination, implementation, and evaluation, in providing administrative coordination and support for IEP programs (ELP, SUSA, APP, and other customized short-term programs). Major duties and responsibilities: Process and respond to emails in the IEP inbox regarding the conditional admission process, enrollment process, application process, and various students’ inquiries. Continual contact is maintained to ensure students receive their student visas in order to attend an ELP program in the U.S. Administration and Coordination support from pre-admission to post-admission by guiding students and their agents/partners regarding IEP programs, eligibility for various IEP programs, the conditional admission process, and the requirements for admission into an IEP program. Processes international applications paid by PayPal, Flywire, or credit card. Creates a checklist for each student for document submission. Creates I.D. numbers and programs plans. Reviews and scrutinizes the validity of the submission of relevant documents, including passports, financial statements, English language proficiency test scores, and the English composition transcripts to determine a student's eligibility for admission to an IEP program. Generates acceptance letters to admit international students to IEP programs ensuring immigration guidelines are met. Places and oversees holds for health insurance, documents, and financial scholarship guarantees in PeopleSoft. Processes enrollments/registrations of IEP international students who made payments via PayPal, Flywire, or credit card. Verifies students' customer accounts in PeopleSoft and whether health insurance has been paid and whether there are holds on their student accounts. Contacts students if there are outstanding balances, if they have not yet enrolled into health insurance, and if holds need to be removed. Coordinates the tracking of students' statuses and programs in PeopleSoft. As new programs are developed, this information is tracked in PeopleSoft. Initiates the quarterly process after census to reflect whether students returned to their home country, are currently enrolled, matriculated to the university, or did not enroll, etc. The incumbent generates complex tracking reports of various IEP programs, student demographics, referrals of partnership and agents, whether students matriculated to a CSUSB degree program, transferred to another university in the U.S., are currently in the U.S. on a vacation quarter, or were never admitted to an IEP program. This requires downloading PeopleSoft queries and exporting results into MS Excel spreadsheets to manipulate and analyze data for the application report (biweekly after open enrollment) and various reports (e.g., IEP Enrollment Reports, IIE Reports, and Annual Reports) as requested by the Assistant Dean and colleagues. Coordinates agents to students' records in PeopleSoft for tracking and invoices. Coordinates and monitors conditional admissions of students between IEP and International Admissions Office using a PeopleSoft notification to streamline the communications of the students who wish to take the English Language Program (ELP) and be admitted to a university degree program. Generates a report to campus partners that includes the table of quarterly campus fees, along with the list of enrolled students, to allow students to access the gym, library, and other facilities on campus. Develops enrollment templates each quarter to IEP Program Specialist in order for the Marketing Department to e-mail students with enrollment information and late fee deadlines. These student lists are generated by running queries of applicants, current, and returning students. As the International Admissions Office liaison, collaborates with the International Admissions Office regarding the conditional admission process and assists students and overseas agents with applying for conditional admission to a degree program. Collaborates with IEP colleagues regarding processes, streamlining processes, and assist program administrator before and after students arrive. Coordinate and deliver IEP program orientations and conduct their evaluations. As a team member of the Program Dates Committee, assists with establishing open and close dates for upcoming quarters/semesters for enrollment and late fees for the English Language Program, Study in the USA, and Academic Pathway Programs in order for CSUSB Web Services to update the IEP website. Create CPFs for IEP program courses, including Special Sessions courses and ensure classes are built in PS. Generate instructor contracts and payroll processing forms for IEP programs. Serve as DSO for IEP in SEVIS; issue I-20s for IEP students, maintain SEVIS immigration records, process transfers, travel signatures, and change of status. Implement new internal and inter-departmental processes such as SEVIS Transfer Tracking and IEP Online Student Requests. Audits students' files to ensure immigration documents were issued, requested documents have been received, and review the status of students who have applied for conditional admission to a university degree program. Scan completed IEP application forms, payment receipts (application and tuition fees), class change/refund forms, etc., and organize the scanned copies and save them to our IEP shared drive in each student's folder. Serve as the main contact and coordinator for IEP housing, coordinate with on-campus housing, and assess the needs of different client groups and make appropriate arrangements to meet them. Minimum Qualifications: Required Education and Experience Education: High school diploma or equivalent Experience: A minimum of 5 years of progressively responsible experience in general office, clerical, or secretarial work, or the equivalent. Required Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using standard office software such as MS Office (Word, Excel, and PowerPoint) and PeopleSoft is required to perform statistical data analysis on student enrollment data and generate various reports. Working knowledge of budget policies and procedures and ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to independently handle multiple work unit priorities and projects; ability to use negotiation and persuasion skills to achieve results and expedite projects. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, students, and co-workers. Preferred Qualifications Bachelor’s or Master’s degree is preferred. Expertise in Excel and basic enrollment data analysis are preferred. PeopleSoft experience is preferred. Working experience as a Designated School Official (DSO) is preferred. Compensation and Benefits: Anticipated Hiring Range: $3,681 - $4,000 per month Classification Salary Range: $3,681 - $6,034 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-exempt/Temporary (up to one year with the possibility of further renewal) Schedule: Monday - Friday 8:00am - 5:00pm. Evenings and weekends as needed. Monday - Thursday from 7:00am - 5:30pm (Observed from 6/5/23 to 8/4/23) The application deadline is June 4, 2023. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the Office of Employee and Labor Relations by phone at (909) 537-5138 or by email at employee.relations@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: June 4, 2023
May 06, 2023
Full Time
Description: Job Summary: This employee is responsible for the full scope of program activities, including initiation, execution, coordination, implementation, and evaluation, in providing administrative coordination and support for IEP programs (ELP, SUSA, APP, and other customized short-term programs). Major duties and responsibilities: Process and respond to emails in the IEP inbox regarding the conditional admission process, enrollment process, application process, and various students’ inquiries. Continual contact is maintained to ensure students receive their student visas in order to attend an ELP program in the U.S. Administration and Coordination support from pre-admission to post-admission by guiding students and their agents/partners regarding IEP programs, eligibility for various IEP programs, the conditional admission process, and the requirements for admission into an IEP program. Processes international applications paid by PayPal, Flywire, or credit card. Creates a checklist for each student for document submission. Creates I.D. numbers and programs plans. Reviews and scrutinizes the validity of the submission of relevant documents, including passports, financial statements, English language proficiency test scores, and the English composition transcripts to determine a student's eligibility for admission to an IEP program. Generates acceptance letters to admit international students to IEP programs ensuring immigration guidelines are met. Places and oversees holds for health insurance, documents, and financial scholarship guarantees in PeopleSoft. Processes enrollments/registrations of IEP international students who made payments via PayPal, Flywire, or credit card. Verifies students' customer accounts in PeopleSoft and whether health insurance has been paid and whether there are holds on their student accounts. Contacts students if there are outstanding balances, if they have not yet enrolled into health insurance, and if holds need to be removed. Coordinates the tracking of students' statuses and programs in PeopleSoft. As new programs are developed, this information is tracked in PeopleSoft. Initiates the quarterly process after census to reflect whether students returned to their home country, are currently enrolled, matriculated to the university, or did not enroll, etc. The incumbent generates complex tracking reports of various IEP programs, student demographics, referrals of partnership and agents, whether students matriculated to a CSUSB degree program, transferred to another university in the U.S., are currently in the U.S. on a vacation quarter, or were never admitted to an IEP program. This requires downloading PeopleSoft queries and exporting results into MS Excel spreadsheets to manipulate and analyze data for the application report (biweekly after open enrollment) and various reports (e.g., IEP Enrollment Reports, IIE Reports, and Annual Reports) as requested by the Assistant Dean and colleagues. Coordinates agents to students' records in PeopleSoft for tracking and invoices. Coordinates and monitors conditional admissions of students between IEP and International Admissions Office using a PeopleSoft notification to streamline the communications of the students who wish to take the English Language Program (ELP) and be admitted to a university degree program. Generates a report to campus partners that includes the table of quarterly campus fees, along with the list of enrolled students, to allow students to access the gym, library, and other facilities on campus. Develops enrollment templates each quarter to IEP Program Specialist in order for the Marketing Department to e-mail students with enrollment information and late fee deadlines. These student lists are generated by running queries of applicants, current, and returning students. As the International Admissions Office liaison, collaborates with the International Admissions Office regarding the conditional admission process and assists students and overseas agents with applying for conditional admission to a degree program. Collaborates with IEP colleagues regarding processes, streamlining processes, and assist program administrator before and after students arrive. Coordinate and deliver IEP program orientations and conduct their evaluations. As a team member of the Program Dates Committee, assists with establishing open and close dates for upcoming quarters/semesters for enrollment and late fees for the English Language Program, Study in the USA, and Academic Pathway Programs in order for CSUSB Web Services to update the IEP website. Create CPFs for IEP program courses, including Special Sessions courses and ensure classes are built in PS. Generate instructor contracts and payroll processing forms for IEP programs. Serve as DSO for IEP in SEVIS; issue I-20s for IEP students, maintain SEVIS immigration records, process transfers, travel signatures, and change of status. Implement new internal and inter-departmental processes such as SEVIS Transfer Tracking and IEP Online Student Requests. Audits students' files to ensure immigration documents were issued, requested documents have been received, and review the status of students who have applied for conditional admission to a university degree program. Scan completed IEP application forms, payment receipts (application and tuition fees), class change/refund forms, etc., and organize the scanned copies and save them to our IEP shared drive in each student's folder. Serve as the main contact and coordinator for IEP housing, coordinate with on-campus housing, and assess the needs of different client groups and make appropriate arrangements to meet them. Minimum Qualifications: Required Education and Experience Education: High school diploma or equivalent Experience: A minimum of 5 years of progressively responsible experience in general office, clerical, or secretarial work, or the equivalent. Required Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using standard office software such as MS Office (Word, Excel, and PowerPoint) and PeopleSoft is required to perform statistical data analysis on student enrollment data and generate various reports. Working knowledge of budget policies and procedures and ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to independently handle multiple work unit priorities and projects; ability to use negotiation and persuasion skills to achieve results and expedite projects. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, students, and co-workers. Preferred Qualifications Bachelor’s or Master’s degree is preferred. Expertise in Excel and basic enrollment data analysis are preferred. PeopleSoft experience is preferred. Working experience as a Designated School Official (DSO) is preferred. Compensation and Benefits: Anticipated Hiring Range: $3,681 - $4,000 per month Classification Salary Range: $3,681 - $6,034 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-exempt/Temporary (up to one year with the possibility of further renewal) Schedule: Monday - Friday 8:00am - 5:00pm. Evenings and weekends as needed. Monday - Thursday from 7:00am - 5:30pm (Observed from 6/5/23 to 8/4/23) The application deadline is June 4, 2023. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the Office of Employee and Labor Relations by phone at (909) 537-5138 or by email at employee.relations@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: June 4, 2023
Sacramento County, CA
Sacramento, California, United States
The Position This is a continuous filing exam with quarterly cut-offs. The next filing cut-offs are at 5:00 pm on: 3/17/23, 6/16/23, 9/15/23, 12/15/23 Effective June 18, 2023, a 4% COLA (Cost of Living Adjustment) will be added to the salary for this class. Under direction, Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, coordination of services, and related duties as assigned. *Current recruitment includes, but is not limited to, the following position: Public Health Emergency Preparedness Health Program Coordinator Click here for more information about this exciting opportunity Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for these classes as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of professional journey-level experience in a relevant health field, which has included coordination and/or supervision of program staff and operations. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office. Special Requirements a) Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. b) The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the Countys public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). c) The incumbent of the position designated as the Director of Public Health Education must hold a Masters degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). d) The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. e) The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
Apr 01, 2023
The Position This is a continuous filing exam with quarterly cut-offs. The next filing cut-offs are at 5:00 pm on: 3/17/23, 6/16/23, 9/15/23, 12/15/23 Effective June 18, 2023, a 4% COLA (Cost of Living Adjustment) will be added to the salary for this class. Under direction, Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, coordination of services, and related duties as assigned. *Current recruitment includes, but is not limited to, the following position: Public Health Emergency Preparedness Health Program Coordinator Click here for more information about this exciting opportunity Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for these classes as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of professional journey-level experience in a relevant health field, which has included coordination and/or supervision of program staff and operations. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office. Special Requirements a) Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. b) The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the Countys public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). c) The incumbent of the position designated as the Director of Public Health Education must hold a Masters degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). d) The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. e) The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Coordinator, California Senate Fellows Program Classification Title: Administrative Support Coordinator ll Posting Details Priority Application Date (Posting will remain open until filled): Sunday, January 29th, 2023 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The California Senate Fellows Program Coordinator (Administrative Support Coordinator II) position encompass a range of responsibilities which serve to coordinate, implement, and assist in the performance of critical administrative functions of the Center for California Studies. The incumbent will provide support to the California Senate Fellows program, the California Journal of Politics and Policy, and a variety of other work assignments in support of all programs and Center-related duties. FLSA : Non-Exempt (eligible for overtime compensation) CSU Classification Salary Range : $3,681 Per month - $6,034 per month Anticipated Hiring Range : $3,681 per month -$3,800 per month Salary Grade/Range : 2 Recruitment Type : Regular/ Temporary Time Base : Full-Time P ay Plan : 12 months Work Hours : Monda y - Friday, 8am - 5pm This position may be eligible for a partial telecommuting work schedule upon management approval, after a training period to be determined. Department Information A Gateway to Public Service & Leadership The Center for California Studies is based at Sacramento State - the “Capital Campus” of the California State University. Being located in California’s capital strategically positions the Center to be the link between the University and the three branches of California’s government, think tanks, other universities, and outside partnerships involved with public service in California. This, paired with our extensive research, academic programming, and position as part of the country’s largest public university system makes us uniquely equipped to fulfill our mission to bridge academia and government in the service of strengthening California’s democracy. For more information please visit our website https://www.csus.edu/center/center-california-studies/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, of their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology systems and packages, such as Microsoft Office systems (Word, Excel, Access, PowerPoint, and Publisher). 3. Ability to independently handle multiple work unit priorities and projects. 4. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Ability to work independently and as part of a team. Preferred Qualifications 10. Experience working in an institution of higher education. 11. Familiarity with California state government, including procedures and protocols of the State Senate. Required Licenses/Certifications N/A Documents Needed to Apply Resume, cover letter About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. CSU Telecommuting Program Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU’s Out of State Employment Policy. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Jan 13, 2023
Full Time
Description: Working Title: Coordinator, California Senate Fellows Program Classification Title: Administrative Support Coordinator ll Posting Details Priority Application Date (Posting will remain open until filled): Sunday, January 29th, 2023 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The California Senate Fellows Program Coordinator (Administrative Support Coordinator II) position encompass a range of responsibilities which serve to coordinate, implement, and assist in the performance of critical administrative functions of the Center for California Studies. The incumbent will provide support to the California Senate Fellows program, the California Journal of Politics and Policy, and a variety of other work assignments in support of all programs and Center-related duties. FLSA : Non-Exempt (eligible for overtime compensation) CSU Classification Salary Range : $3,681 Per month - $6,034 per month Anticipated Hiring Range : $3,681 per month -$3,800 per month Salary Grade/Range : 2 Recruitment Type : Regular/ Temporary Time Base : Full-Time P ay Plan : 12 months Work Hours : Monda y - Friday, 8am - 5pm This position may be eligible for a partial telecommuting work schedule upon management approval, after a training period to be determined. Department Information A Gateway to Public Service & Leadership The Center for California Studies is based at Sacramento State - the “Capital Campus” of the California State University. Being located in California’s capital strategically positions the Center to be the link between the University and the three branches of California’s government, think tanks, other universities, and outside partnerships involved with public service in California. This, paired with our extensive research, academic programming, and position as part of the country’s largest public university system makes us uniquely equipped to fulfill our mission to bridge academia and government in the service of strengthening California’s democracy. For more information please visit our website https://www.csus.edu/center/center-california-studies/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, of their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology systems and packages, such as Microsoft Office systems (Word, Excel, Access, PowerPoint, and Publisher). 3. Ability to independently handle multiple work unit priorities and projects. 4. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Ability to work independently and as part of a team. Preferred Qualifications 10. Experience working in an institution of higher education. 11. Familiarity with California state government, including procedures and protocols of the State Senate. Required Licenses/Certifications N/A Documents Needed to Apply Resume, cover letter About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. CSU Telecommuting Program Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU’s Out of State Employment Policy. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,417.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through August 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Program Director, the Federal TRIO Grant Program Coordinator is responsible for implementing and monitoring all mandated services under the Project IMPACT program, as well as providing direct service support in the above mentioned areas. The Federal TRIO Grant Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Federal TRIO Grant Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Three years professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act . Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Aug 30, 2022
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,417.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through August 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Program Director, the Federal TRIO Grant Program Coordinator is responsible for implementing and monitoring all mandated services under the Project IMPACT program, as well as providing direct service support in the above mentioned areas. The Federal TRIO Grant Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Federal TRIO Grant Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Three years professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act . Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: Working independently under general direction related to goals, the incumbent is responsible for coordinating administrative support for the Center of International Studies and Programs (CISP). It is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Administrative work involves evaluation, research, coordination, and recommendations related to operational and procedural matters and ingenuity in developing solutions. The incumbent works with complex programs, projects, and events that have campus-wide impact and that require ability to work independently. The incumbent handles multiple projects and priorities; independently makes decisions on day-to-day operations; and applies and interprets policies and procedures. Major duties and responsibilities: Front Desk Operations Coordination: Coordinates the work of front desk staff and student assistants in providing services to international students and scholars; front desk operations which includes responding to all inquiries (phones, email, in-person walk-ins; faxes, visitors); directing students to appropriate advisors and resources. Conducts evaluation and ensures quality of customer service to students and scholars. Provides lead work direction, training, and guidance to others. Collaborate with other CISP staff in collecting data and prepares reports on the effectiveness of services. Responsible for document maintenance and record-keeping. Coordinates the work of International Student Ambassadors Provides support to CISP Committees, especially Student Engagement and Student Orientation committees. Administrative Coordination of international education events: Coordinates all orientation programs for incoming international students and scholars. Creates and updates materials, prepares agenda and background information, and coordinates evaluation and reporting on outcomes. Plans and coordinates all international education events and is responsible for timely execution of delegation visits, International Education Week, Fulbright, and other outreach activities, including providing support to the local chapter of Phi Beta Delta, Honor Society for International Scholars, events. Interact and communicate at the highest levels within and outside the university, often in sensitive interpersonal situations. Cooperate and coordinate with others on hospitality for events, including ordering food and hospitality services, room reservations, parking passes, campus tours and other services related to successful outcomes of event planning. Provides coordination and support for CEGE Associate Dean and Faculty Director: Maintains agreement records. Prepares CISP Highlights and Reports for CISP Prepares routine correspondence, including electronic communication, draft memos and external letters. Performs administrative duties to support CEGE Associate Dean and Faculty Director, which includes routine and program-related activities. Provides support for CISP Budget Analyst in all areas of program administration. Coordinates Health Insurance enrollment committee activities and tasks, from policy renewal, enrollments, and holds. Reviews and coordinates updates CISP ISSS web page information, social media, bulletin boards, and print materials as needed. Provides other support to departments within CISP. Under general direction of the Faculty Director, provides administrative support for Visiting Scholar Program: Coordinates the administrative work for visiting scholar program. Communicates with visiting scholars before arrival to US about housing, orientation, and airport pick-up. Designs and coordinates the work of others for orientation program delivery and arranges social, cultural, and academic events for visiting scholars. Assists in preparing annual reports based on scholar reports. Under general direction of the Faculty Director, provides program coordination for Professors Across Borders (PAB) program: Coordinates the call for proposal process and the work of the Faculty Committee. Organizes meetings, prepares applications for committee review, and provides support for the executive committee. Assists in the grants awarding process and helps the PAB recipients in related questions. Prepares annual reports of recipients’ research and travel abroad. Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications Bachelor's or Master's degree. PeopleSoft experience. Expertise in using standard office software such as MS Office. Previous work experience as a coordinator or in an equivalent position in higher education. Compensation and Benefits: Anticipated Hiring Range: $3,681 - $4,100 Per Month Classification Salary Range: $3,681 - $6,034 Per Month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is : June 15, 2023 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver’s License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: June 15, 2023
Jun 02, 2023
Full Time
Description: Job Summary: Working independently under general direction related to goals, the incumbent is responsible for coordinating administrative support for the Center of International Studies and Programs (CISP). It is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Administrative work involves evaluation, research, coordination, and recommendations related to operational and procedural matters and ingenuity in developing solutions. The incumbent works with complex programs, projects, and events that have campus-wide impact and that require ability to work independently. The incumbent handles multiple projects and priorities; independently makes decisions on day-to-day operations; and applies and interprets policies and procedures. Major duties and responsibilities: Front Desk Operations Coordination: Coordinates the work of front desk staff and student assistants in providing services to international students and scholars; front desk operations which includes responding to all inquiries (phones, email, in-person walk-ins; faxes, visitors); directing students to appropriate advisors and resources. Conducts evaluation and ensures quality of customer service to students and scholars. Provides lead work direction, training, and guidance to others. Collaborate with other CISP staff in collecting data and prepares reports on the effectiveness of services. Responsible for document maintenance and record-keeping. Coordinates the work of International Student Ambassadors Provides support to CISP Committees, especially Student Engagement and Student Orientation committees. Administrative Coordination of international education events: Coordinates all orientation programs for incoming international students and scholars. Creates and updates materials, prepares agenda and background information, and coordinates evaluation and reporting on outcomes. Plans and coordinates all international education events and is responsible for timely execution of delegation visits, International Education Week, Fulbright, and other outreach activities, including providing support to the local chapter of Phi Beta Delta, Honor Society for International Scholars, events. Interact and communicate at the highest levels within and outside the university, often in sensitive interpersonal situations. Cooperate and coordinate with others on hospitality for events, including ordering food and hospitality services, room reservations, parking passes, campus tours and other services related to successful outcomes of event planning. Provides coordination and support for CEGE Associate Dean and Faculty Director: Maintains agreement records. Prepares CISP Highlights and Reports for CISP Prepares routine correspondence, including electronic communication, draft memos and external letters. Performs administrative duties to support CEGE Associate Dean and Faculty Director, which includes routine and program-related activities. Provides support for CISP Budget Analyst in all areas of program administration. Coordinates Health Insurance enrollment committee activities and tasks, from policy renewal, enrollments, and holds. Reviews and coordinates updates CISP ISSS web page information, social media, bulletin boards, and print materials as needed. Provides other support to departments within CISP. Under general direction of the Faculty Director, provides administrative support for Visiting Scholar Program: Coordinates the administrative work for visiting scholar program. Communicates with visiting scholars before arrival to US about housing, orientation, and airport pick-up. Designs and coordinates the work of others for orientation program delivery and arranges social, cultural, and academic events for visiting scholars. Assists in preparing annual reports based on scholar reports. Under general direction of the Faculty Director, provides program coordination for Professors Across Borders (PAB) program: Coordinates the call for proposal process and the work of the Faculty Committee. Organizes meetings, prepares applications for committee review, and provides support for the executive committee. Assists in the grants awarding process and helps the PAB recipients in related questions. Prepares annual reports of recipients’ research and travel abroad. Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications Bachelor's or Master's degree. PeopleSoft experience. Expertise in using standard office software such as MS Office. Previous work experience as a coordinator or in an equivalent position in higher education. Compensation and Benefits: Anticipated Hiring Range: $3,681 - $4,100 Per Month Classification Salary Range: $3,681 - $6,034 Per Month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is : June 15, 2023 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver’s License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: June 15, 2023
SANTA CLARA COUNTY, CA
San Jose, California, United States
Description Under direction, to assess, plan, implement and evaluate education and to provide other health services for a specific patient population; to function as a consultant and educator to staff. The Valley Specialty Center (VSC) Diabetes and Endocrine Department is recruiting for a Nurse Coordinator with experience in Diabetes Patient Education. This Nurse Coordinator position will provide diabetes patient education and assure quality in the professional practice of diabetes. This professional will help identify gaps in care, facilitate transitions of care, and outcome evaluation. This Nurse Coordinator position will be responsible for implementing diabetes care improvement initiatives (e.g. provision of thorough counseling/teaching to patients, developing individualized health goals, teaching patients to improve their lifestyle, and assist other healthcare professionals). This Nurse Coordinator position will be responsible for gathering data and utilizing information as a measurement tool to select care coordination activities or approaches that are beneficial not only to population served, but also to the healthcare team members. The ideal candidate should have experience coordinating care for patients with diabetes, providing direct diabetes patient education, and using the American Diabetes Association’s (ADA) Standards of Care for Diabetes Self-Management Education. This experience would be gained by either working in an acute inpatient setting as an educator, or in an outpatient Diabetes or Endocrine clinic. The scope of the position includes one-on-one patient teaching, group classes, coordination of care of the VSC Diabetes and Endocrine population, and renewing program accreditation through the ADA. COVID-19 Risk Tier: High-Risk Learn more about Santa Clara Health System at: scvmc.org , och.sccgov.org , slrh.sccgov.org Twitter I @scvmctalent Facebook I facebook.com/scvmc LinkedIn | linkedin.com/scvmc Typical Tasks Assesses the patients' clinical needs and staffing requirements for specialty area; Analyzes and validates data taken from patient interviews; revises assessments based on patient behaviors; Identifies common recurrent patient problems, symptoms and behavioral changes in relation to standards of care and individual patient needs; Applies knowledge of a variety of conceptual models and previous clinical experience to patient care issues in order to consider alternatives that explain or predict present or potential patient problems and informs other medical staff as necessary; Attempts to determine reasons for patient's compliance or non-compliance; Establishes priorities for care based on nursing and medical diagnosis; Cares for complex problems by either direct patient care or delegation of responsibility; Uses evaluation data in collaboration with other health disciplines to influence the revision of the total patient care plan or program; Coordinates patient flow to ensure efficiency and continuity of care within the Health and Hospital System and in the community; Works closely with other health care providers and ancillary services to facilitate patient care; Develops and maintains good relations with local groups, community agencies, nursing homes, private physicians, and funding agencies; Collaborates with physicians and other health team members in assessing the physical, psycho-social and cultural needs and standards of care of the patient populations; Develops specialized knowledge of the patient population and serves as a consultant for assessment and care of those patients; Identifies educational needs of nursing staff related to specialty area; Provides guidance for staff in planning patient care; Develops and maintains policies and procedures; Proposes, develops, implements, and monitors management information systems as related to the patients; Involves patient, family and staff in education activities regarding recurrent health problems and health practices related to maintenance of wellness and prevention of disease; Develops educational materials about the specialty area for staff, patients, families, and community members; Evaluates and revises program goals, policies, procedures, standards and objectives as necessary; Develops and monitors Program budget, including assessing staffing and other resource needs; Participates in Quality Improvement activities; May assist in the development and writing of grants and may monitor Federal and State grant resources; May participate in conducting clinical research activities; May assist with experimental protocols; Utilizes the results of audit/quality improvement and/or research activities to improve patient care and as learning experiences for staff. Employment Standards Possession of the legal requirements to practice as a Registered Nurse as determined by the California Board of Registered Nursing and sufficient education and experience for a candidate to be able to demonstrate possession of the qualifications necessary to successfully perform the typical tasks noted above. Experience Note: A candidate would typically acquire the education and experience necessary to successfully perform at this level by having graduated from a four year college or university with a BSN. Possession of a Master's Degree (MSN) is desirable. A qualified applicant would typically possess three years of clinical experience in the specialty area. Benefit and Retirement information may vary from bargaining unit to bargaining unit.Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts. Click hereto access all Memoranda of Understanding and most recent Summary of Changes. Closing Date/Time: 6/6/2023 11:59 PM Pacific
May 23, 2023
Full Time
Description Under direction, to assess, plan, implement and evaluate education and to provide other health services for a specific patient population; to function as a consultant and educator to staff. The Valley Specialty Center (VSC) Diabetes and Endocrine Department is recruiting for a Nurse Coordinator with experience in Diabetes Patient Education. This Nurse Coordinator position will provide diabetes patient education and assure quality in the professional practice of diabetes. This professional will help identify gaps in care, facilitate transitions of care, and outcome evaluation. This Nurse Coordinator position will be responsible for implementing diabetes care improvement initiatives (e.g. provision of thorough counseling/teaching to patients, developing individualized health goals, teaching patients to improve their lifestyle, and assist other healthcare professionals). This Nurse Coordinator position will be responsible for gathering data and utilizing information as a measurement tool to select care coordination activities or approaches that are beneficial not only to population served, but also to the healthcare team members. The ideal candidate should have experience coordinating care for patients with diabetes, providing direct diabetes patient education, and using the American Diabetes Association’s (ADA) Standards of Care for Diabetes Self-Management Education. This experience would be gained by either working in an acute inpatient setting as an educator, or in an outpatient Diabetes or Endocrine clinic. The scope of the position includes one-on-one patient teaching, group classes, coordination of care of the VSC Diabetes and Endocrine population, and renewing program accreditation through the ADA. COVID-19 Risk Tier: High-Risk Learn more about Santa Clara Health System at: scvmc.org , och.sccgov.org , slrh.sccgov.org Twitter I @scvmctalent Facebook I facebook.com/scvmc LinkedIn | linkedin.com/scvmc Typical Tasks Assesses the patients' clinical needs and staffing requirements for specialty area; Analyzes and validates data taken from patient interviews; revises assessments based on patient behaviors; Identifies common recurrent patient problems, symptoms and behavioral changes in relation to standards of care and individual patient needs; Applies knowledge of a variety of conceptual models and previous clinical experience to patient care issues in order to consider alternatives that explain or predict present or potential patient problems and informs other medical staff as necessary; Attempts to determine reasons for patient's compliance or non-compliance; Establishes priorities for care based on nursing and medical diagnosis; Cares for complex problems by either direct patient care or delegation of responsibility; Uses evaluation data in collaboration with other health disciplines to influence the revision of the total patient care plan or program; Coordinates patient flow to ensure efficiency and continuity of care within the Health and Hospital System and in the community; Works closely with other health care providers and ancillary services to facilitate patient care; Develops and maintains good relations with local groups, community agencies, nursing homes, private physicians, and funding agencies; Collaborates with physicians and other health team members in assessing the physical, psycho-social and cultural needs and standards of care of the patient populations; Develops specialized knowledge of the patient population and serves as a consultant for assessment and care of those patients; Identifies educational needs of nursing staff related to specialty area; Provides guidance for staff in planning patient care; Develops and maintains policies and procedures; Proposes, develops, implements, and monitors management information systems as related to the patients; Involves patient, family and staff in education activities regarding recurrent health problems and health practices related to maintenance of wellness and prevention of disease; Develops educational materials about the specialty area for staff, patients, families, and community members; Evaluates and revises program goals, policies, procedures, standards and objectives as necessary; Develops and monitors Program budget, including assessing staffing and other resource needs; Participates in Quality Improvement activities; May assist in the development and writing of grants and may monitor Federal and State grant resources; May participate in conducting clinical research activities; May assist with experimental protocols; Utilizes the results of audit/quality improvement and/or research activities to improve patient care and as learning experiences for staff. Employment Standards Possession of the legal requirements to practice as a Registered Nurse as determined by the California Board of Registered Nursing and sufficient education and experience for a candidate to be able to demonstrate possession of the qualifications necessary to successfully perform the typical tasks noted above. Experience Note: A candidate would typically acquire the education and experience necessary to successfully perform at this level by having graduated from a four year college or university with a BSN. Possession of a Master's Degree (MSN) is desirable. A qualified applicant would typically possess three years of clinical experience in the specialty area. Benefit and Retirement information may vary from bargaining unit to bargaining unit.Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts. Click hereto access all Memoranda of Understanding and most recent Summary of Changes. Closing Date/Time: 6/6/2023 11:59 PM Pacific
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment : Half-Time, Long Term Temporary (1 Year) Collective Bargaining Unit : Academic Professionals of California- APC (Unit 4) Job Classification : Student Services Professional IA Classification Salary Range : $3,764 - $4,604 per month Anticipated Hiring Range : $3,764 - $4,044 per month Work Hours : Monday - Friday, 8am - 12 pm or 1 pm - 5 pm, upon department approval Recruitment Closing Date : 6/2/2023 THE DEPARTMENT: Identity development centers on college campuses make a powerful difference in student learning and retention and fosters an environment that promotes leadership development, critical thinking, a sense of belonging, cultural identity, and academic growth-all components for engagement in the learning process. Under general leadership of the respective Coordinator, the Assistant Coordinator is responsible for the development, coordination, and implementation of the signature program and educational activities/dialogues for the center (African American, Cesar Chavez, Pride, Womxn's Center or Native American). DUTIES AND RESPONSIBILITIES: Program Development & Implementation Collaborates with staff in own department and other departments, as well as student organization leaders, to implement signature programs, educational, social, recreational events, workshops, dialogues, seminars, lectures, orientations; mentorship/peer-to-peer program and curriculum, as applicable. Works with center coordinator to initiate, implement and develop activities/workshops to for success strategies for faculty and students. Responsible for enforcing all university and Campus Activities policies, rules, expectations, and guidelines. Assists in coordination and delivery of equity, diversity, inclusion education. Leadership & Student Support Provides students, especially, underrepresented, first-generation, BIPOC, LGBTQ+ and Pell-Eligible scholars with information about University, Center(s), area specific programs and services, community services, and academic programs; makes referral to the coordinator. Performs various administrative duties in collaboration with Center Coordinator, such as maintaining and monitoring fiscal records, processing paperwork, and recommending office procedures. Assists with facilities management. Assists in supervision of Social Justice Leader (student programmers/staff) directly working on signature programs, educational workshops/dialogues. Provides back-up support when needed to Lead/Cultural & Identity Centers. Marketing & Advertising Prepares and/or supervises the preparation of various informational and promotional publications and materials such as Center newsletter and other publicity. Develop and implement plans to market, promote, and publicize programs to the campus community. Program Evaluation & Data Collection Collects data and assists in assessing needs of student scholars and evaluating effectiveness of programs; recommends changes. Other Duties as Assigned Takes part in departmental committees and services on-campus/community. Take part in personal development activities as assigned. Performs other duties as assigned. QUALIFICATIONS Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Working knowledge of the basic principles of individual and group behavior; research and observation techniques for the purpose of recording, classifying, and interpreting factual information; and the techniques and methods of interviewing. Ability to gather and analyze data. Ability to reason logically, draw valid conclusions and make appropriate recommendations. Ability to participate in and contribute to group meetings, conferences and interviews. Ability to clearly express ideas and recommendations orally. Ability to write clear and concise reports; and establish and maintain cooperative working relationships with students, staff and faculty. Preferred Qualifications Bachelor’s degree, preferably in Ethnic Studies, Gender & Sexuality Studies, Education/Counseling or related field. Enrolled in a local Master’s/Doctoral Program. Demonstrated ability to work with the public, students, faculty, staff and external agencies. Good organizational skills, oral, and written communication skills. Knowledge of issues related underrepresented, first-generation, BIPOC, LGBTQ+ and Pell-Eligible Scholars. Strong desired to increase knowledge of program development, assessment, and student support. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: June 2, 2023
May 20, 2023
Part Time
Description: Type of Appointment : Half-Time, Long Term Temporary (1 Year) Collective Bargaining Unit : Academic Professionals of California- APC (Unit 4) Job Classification : Student Services Professional IA Classification Salary Range : $3,764 - $4,604 per month Anticipated Hiring Range : $3,764 - $4,044 per month Work Hours : Monday - Friday, 8am - 12 pm or 1 pm - 5 pm, upon department approval Recruitment Closing Date : 6/2/2023 THE DEPARTMENT: Identity development centers on college campuses make a powerful difference in student learning and retention and fosters an environment that promotes leadership development, critical thinking, a sense of belonging, cultural identity, and academic growth-all components for engagement in the learning process. Under general leadership of the respective Coordinator, the Assistant Coordinator is responsible for the development, coordination, and implementation of the signature program and educational activities/dialogues for the center (African American, Cesar Chavez, Pride, Womxn's Center or Native American). DUTIES AND RESPONSIBILITIES: Program Development & Implementation Collaborates with staff in own department and other departments, as well as student organization leaders, to implement signature programs, educational, social, recreational events, workshops, dialogues, seminars, lectures, orientations; mentorship/peer-to-peer program and curriculum, as applicable. Works with center coordinator to initiate, implement and develop activities/workshops to for success strategies for faculty and students. Responsible for enforcing all university and Campus Activities policies, rules, expectations, and guidelines. Assists in coordination and delivery of equity, diversity, inclusion education. Leadership & Student Support Provides students, especially, underrepresented, first-generation, BIPOC, LGBTQ+ and Pell-Eligible scholars with information about University, Center(s), area specific programs and services, community services, and academic programs; makes referral to the coordinator. Performs various administrative duties in collaboration with Center Coordinator, such as maintaining and monitoring fiscal records, processing paperwork, and recommending office procedures. Assists with facilities management. Assists in supervision of Social Justice Leader (student programmers/staff) directly working on signature programs, educational workshops/dialogues. Provides back-up support when needed to Lead/Cultural & Identity Centers. Marketing & Advertising Prepares and/or supervises the preparation of various informational and promotional publications and materials such as Center newsletter and other publicity. Develop and implement plans to market, promote, and publicize programs to the campus community. Program Evaluation & Data Collection Collects data and assists in assessing needs of student scholars and evaluating effectiveness of programs; recommends changes. Other Duties as Assigned Takes part in departmental committees and services on-campus/community. Take part in personal development activities as assigned. Performs other duties as assigned. QUALIFICATIONS Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Working knowledge of the basic principles of individual and group behavior; research and observation techniques for the purpose of recording, classifying, and interpreting factual information; and the techniques and methods of interviewing. Ability to gather and analyze data. Ability to reason logically, draw valid conclusions and make appropriate recommendations. Ability to participate in and contribute to group meetings, conferences and interviews. Ability to clearly express ideas and recommendations orally. Ability to write clear and concise reports; and establish and maintain cooperative working relationships with students, staff and faculty. Preferred Qualifications Bachelor’s degree, preferably in Ethnic Studies, Gender & Sexuality Studies, Education/Counseling or related field. Enrolled in a local Master’s/Doctoral Program. Demonstrated ability to work with the public, students, faculty, staff and external agencies. Good organizational skills, oral, and written communication skills. Knowledge of issues related underrepresented, first-generation, BIPOC, LGBTQ+ and Pell-Eligible Scholars. Strong desired to increase knowledge of program development, assessment, and student support. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: June 2, 2023
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under direction, leads and performs complex and sensitive technical, professional and confidential work required to coordinate and administer the District’s Title IX program and conduct workplace investigations on allegations of sexual misconduct, unlawful discrimination and harassment, and other violations of rights, and facilitate resolutions to employee/employer conflicts, including ensuring District and campus compliance with legal requirements, responding to complaints, creating reports, making recommendations, and coordinating appropriate interim and remedial measures; performs research and analysis to develop information used in training, policies and procedures and formulates and recommends effective language, strategies and techniques; conducts investigations often focused on contested allegations that involve potential violation of the District's policies, procedures, ethics, or the law; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Coordinates and administers the District’s efforts to comply with and carry out its responsibility under Title V of the California Code of Regulations, Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972; coordinates the District’s response to all complaints involving sexual misconduct, harassment, and discrimination, including collaborating with Campus and District Title IX Coordinators and management on all complaints involving employees, monitoring investigations, reporting findings, identifying and addressing any patterns, and assessing effects on the District climate.Provides direction to lower-level staff and monitors work for accuracy; provides instruction/ training to staff; provides input to supervisor on employee work performance and behavior.Serves as an advisor and subject matter expert for the District to administrators, faculty, staff, students and other Title IX Coordinators on Title IX compliance, regulations, policies, and procedures, and matters related to discrimination, harassment, sexual misconduct, diversity, civil rights enforcement, gender equity, sexual violence, and complaint processing and resolution. Assists with the development, recommendation and implementation of District-wide policies regarding non-discrimination, sexual harassment prevention and Title IX compliance; interprets, applies, and ensures compliance with all local, state and federal laws, including but not limited, to Title V, Title VII, Title IX, the Clery Act, the Violence Against Women Act, and the Campus SaVE Act, and other applicable program policies, procedures, guidelines, and reporting requirements; remains current on applicable legislative decisions, trends and developments.Collaborates with District Human Resources management and other District Title IX Coordinators to develop and implement goals, objectives, and priorities for compliance with anti-harassment and discrimination laws and Title IX; monitors operational procedures and recommends improvements and modifications to enhance workflow and program effectiveness and incorporates new developments as appropriate; actively promotes the services provided and assists in determining budget needs.Coordinates, receives, investigates, analyzes, processes, and responds in a timely and equitable manner to inquiries and complaints from administrators, faculty, staff, students, and third parties including, but not limited to, complaints of alleged discrimination, harassment, sexual misconduct, stalking, dating violence, domestic violence, sexual assault, and gender identity; collaborates with District Human Resources management on all matters involving employees.Objectively and effectively oversees, coordinates, and conducts investigations of allegations and complaints of alleged unlawful discrimination, harassment, sexual misconduct, and other violations of rights, including complaints that involve employees; prepares reports and makes findings and recommendations related to applicable laws and legal precedence; ensures investigations are timely, impartial, and thorough and conducted in a trauma-informed manner; appears in court as necessary.Formats, proofreads, analyzes, and synthesizes investigation reports related to Title IX, unlawful discrimination and harassment, misconduct, employment contract violations, and other issues and provides guidance and support to decision makers in summarizing conclusions drawn from investigative findings for administrative determination letters in conformance with federal regulations, established procedures, policies, and standards.Works with assigned investigators and third-party neutral factfinders to maintain detailed logs of investigation and prepares summaries for inclusion in Title IX and unlawful discrimination investigation reports; prepares preliminary responses to formal and informal Title IX complaints by summarizing sexual harassment allegations and general correspondence.In consultation with District Human Resources management, makes recommendations and coordinates appropriate interim and remedial measures; develops resolution for complex harassment and discrimination cases; provides information and assistance to individuals including the reporting party, accused party, or a third party about reporting options, policies, procedures, rights, and resources available at the District and in the community.Identifies, develops, prepares, and compiles critical information and responsive documents of a highly sensitive and confidential nature for Board review closed session and in response to complaints of alleged discrimination from DFEH, EEOC and other external governmental agencies; consults and collaborates with legal counsel on legal matters and judicial processes and proceedings and supplies technical information to support the District’s interests; prepares resolutions and appropriate documentation following Board meetings and sends to appropriate parties as required.Oversees, maintains and conducts training on the Title IX and Staff/Student Conduct software and database to organize, manage, and track incidents; maintains investigatory files, grievance files, disposition reports, and other records regarding harassment and discrimination cases; ensures that documentation of complaint, investigation, adjudication, appeal, and sanctions are thorough and kept confidential within the specific standards and timeframes pursuant to California Community College policies and procedures, or applicable laws.Collaborates with District Human Resources management and other District Title IX Coordinators to develop and implement training and development programs and employee orientation programs to meet the needs of personal, professional, and organizational development related to anti-harassment and discrimination and Title IX compliance and best practices. Develops, coordinates, recommends, tracks, and provides initial and ongoing outreach and training to District and college administrators, faculty, staff, and students; may participate in administrator, faculty, staff and student orientation activities.Collaborates and coordinates with various departments within the District regarding anti-harassment and discrimination and Title IX matters such as with the college or District’s Public Information Office when sensitive information needs to be released and with the District Police Department to report complaints defined as crimes under the Clery Act or those that may be subject to the Clery Act-required emergency notification; collaborates and coordinates with outside agencies such as high school dual enrollment partners when overlapping compliance is needed.Participates in the District’s collective bargaining process by researching and collecting data/information, making recommendations on District proposals and providing input to contract language; maintains official records of bargaining sessions; conducts research and analysis in relation to disciplinary actions, investigations, and other employee relations matters; assists with union contract compliance issues; responds to inquiries related to labor relations matters; collects data, makes recommendations, and suggests corrective action if necessary.Represents the District and participates in state and national program training and development and professional group meetings; makes presentations to various groups within the District, other educational institutions, community organizations, and governmental agencies.Serves on or leads committees, work groups, and task forces; attends meetings and works collaboratively with other District Title IX Coordinators, Campus Title IX Coordinators, and all District and third-party investigators. OTHER DUTIES Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.Reviews, evaluates and revises relevant Board Policies and Administrative Regulations; recommends updates where warranted, proofreads and prepares final changes; ensures that Board agenda items and supporting documents are developed, prepared and forwarded within District timelines and legal requirements and guidelines.Maintains and updates the District’s Title IX website and collaborates and coordinates with Campus Title IX Coordinators to ensure their Title IX reporting and resource information on the college website is accurate and current.Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Pertinent federal, state, and local laws, regulations, guidelines, and provisions including Title V of the California Code of Regulations, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Clery Act (and the Campus SaVE Act), the Family Educational Rights & Privacy Act (FERPA) and the Violence Against Women Act (VAWA) requirements, applicable sections of the California Education Code, and other applicable state and federal laws and regulations.District Board policies and administrative regulations related to equal employment opportunity, sexual harassment, discrimination, gender equity and accommodations of individuals with disabilities, as well as other areas of human resources management.Principles, practices and techniques of fact finding, investigation, negotiation, counseling and conflict management.Trauma-informed care and practice.Investigative interviewing principles and practices.Principles and procedures of confidential record keeping.Principles, practices and methods used in preparing, reviewing and evaluating a variety of data.Principles and practices of sound business communication including business letter writing and complex report preparation.Theories, principles and techniques of training and staff development.Literature, periodicals, and other resources concerning current trends in trauma-informed care, investigative techniques, prevention activities and survivor resources.Principles and practices of public administration, including budgeting, purchasing and maintaining public records.Research methods and analysis techniques.Methods and techniques of facilitating small group processes for resolving problems and optimizing actions with diverse groups.Safety policies and safe work practices applicable to the work being performed.Personnel Commission Rules, Board Policies, Administrative Regulations and Human Resources procedures. Skills and Abilities to: Coordinate and administer a comprehensive anti-harassment and discrimination & Title IX compliance program, including developing and implementing goals, objectives and priorities and actively promoting the services provided, using a high level of independent judgement and personal initiative.Gather, assemble, analyze and evaluate facts, evidence, data and other information, draw reasonable and fair conclusions and make sound decisions/recommendations in accordance with laws, regulations, rules and policies.Maintain current knowledge of, understand, interpret and apply applicable federal, state and local policies, laws and regulations.Maintain ongoing and complex caseload of harassment and discrimination & Title IX related incidents, complaints, and/or grievances to a prompt, effective and equitable remedy.Prepare, present and conduct periodic training sessions and team building, as directed, in anti-harassment and discrimination and Title IX and other applicable state and federal laws, regulation and harassment prevention matters in a manner that is culturally-responsive to the audience.Objectively and effectively conduct interviews and investigate complaints of discrimination, harassment and sexual misconduct in a trauma-informed manner to extract pertinent, essential information and knowledge from the subject.Identify and respond to sensitive community and organizational issues, concerns and needs using an equity-minded framework to meet varying needs.Analyze a variety of administrative, organizational and student relations problems and consult effectively with administrators and managers to develop solutions. Utilize electronic database systems and query tools to extract data from databases for interpreting and communicating data.Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.Organize, set priorities and exercise sound, independent judgment within areas of responsibility.Maintain confidentiality of information and work products.Organize and synthesize complex information to prepare clear, concise, thorough, and comprehensive factual reports, correspondence, studies and other written materials and to disseminate appropriate detailed information.Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.Represent the college and form partnerships with external agency/organization representatives, District constituents and the general public such as the college Public Information Office for matters released to the news media and community prevention and survivor support organizations.Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.Communicate effectively to a diverse population, both orally and in writing utilizing exceptional interpersonal and intercultural skills.Understand and follow written and oral instructions. Operate a computer and use standard and proprietary business software.Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in human resources, law, personnel/public/business administration, or a related field, and at least four years of progressively responsible experience in the public or private sector in human resources, performing investigations, or related experience; or an equivalent combination of training and experience. Experience in harassment, discrimination or sexual assault investigations preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver’s license and the ability to maintain insurability under the District’s vehicle insurance program. Within 6 months of hire, obtain certification as a Title IX Level 1 Coordinator and Office of Civil Rights (OCR) Level 1 Investigator and maintain certification through continued annual trainings. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; accommodate stressful situations; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
May 12, 2023
Temporary
General Purpose Under direction, leads and performs complex and sensitive technical, professional and confidential work required to coordinate and administer the District’s Title IX program and conduct workplace investigations on allegations of sexual misconduct, unlawful discrimination and harassment, and other violations of rights, and facilitate resolutions to employee/employer conflicts, including ensuring District and campus compliance with legal requirements, responding to complaints, creating reports, making recommendations, and coordinating appropriate interim and remedial measures; performs research and analysis to develop information used in training, policies and procedures and formulates and recommends effective language, strategies and techniques; conducts investigations often focused on contested allegations that involve potential violation of the District's policies, procedures, ethics, or the law; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Coordinates and administers the District’s efforts to comply with and carry out its responsibility under Title V of the California Code of Regulations, Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972; coordinates the District’s response to all complaints involving sexual misconduct, harassment, and discrimination, including collaborating with Campus and District Title IX Coordinators and management on all complaints involving employees, monitoring investigations, reporting findings, identifying and addressing any patterns, and assessing effects on the District climate.Provides direction to lower-level staff and monitors work for accuracy; provides instruction/ training to staff; provides input to supervisor on employee work performance and behavior.Serves as an advisor and subject matter expert for the District to administrators, faculty, staff, students and other Title IX Coordinators on Title IX compliance, regulations, policies, and procedures, and matters related to discrimination, harassment, sexual misconduct, diversity, civil rights enforcement, gender equity, sexual violence, and complaint processing and resolution. Assists with the development, recommendation and implementation of District-wide policies regarding non-discrimination, sexual harassment prevention and Title IX compliance; interprets, applies, and ensures compliance with all local, state and federal laws, including but not limited, to Title V, Title VII, Title IX, the Clery Act, the Violence Against Women Act, and the Campus SaVE Act, and other applicable program policies, procedures, guidelines, and reporting requirements; remains current on applicable legislative decisions, trends and developments.Collaborates with District Human Resources management and other District Title IX Coordinators to develop and implement goals, objectives, and priorities for compliance with anti-harassment and discrimination laws and Title IX; monitors operational procedures and recommends improvements and modifications to enhance workflow and program effectiveness and incorporates new developments as appropriate; actively promotes the services provided and assists in determining budget needs.Coordinates, receives, investigates, analyzes, processes, and responds in a timely and equitable manner to inquiries and complaints from administrators, faculty, staff, students, and third parties including, but not limited to, complaints of alleged discrimination, harassment, sexual misconduct, stalking, dating violence, domestic violence, sexual assault, and gender identity; collaborates with District Human Resources management on all matters involving employees.Objectively and effectively oversees, coordinates, and conducts investigations of allegations and complaints of alleged unlawful discrimination, harassment, sexual misconduct, and other violations of rights, including complaints that involve employees; prepares reports and makes findings and recommendations related to applicable laws and legal precedence; ensures investigations are timely, impartial, and thorough and conducted in a trauma-informed manner; appears in court as necessary.Formats, proofreads, analyzes, and synthesizes investigation reports related to Title IX, unlawful discrimination and harassment, misconduct, employment contract violations, and other issues and provides guidance and support to decision makers in summarizing conclusions drawn from investigative findings for administrative determination letters in conformance with federal regulations, established procedures, policies, and standards.Works with assigned investigators and third-party neutral factfinders to maintain detailed logs of investigation and prepares summaries for inclusion in Title IX and unlawful discrimination investigation reports; prepares preliminary responses to formal and informal Title IX complaints by summarizing sexual harassment allegations and general correspondence.In consultation with District Human Resources management, makes recommendations and coordinates appropriate interim and remedial measures; develops resolution for complex harassment and discrimination cases; provides information and assistance to individuals including the reporting party, accused party, or a third party about reporting options, policies, procedures, rights, and resources available at the District and in the community.Identifies, develops, prepares, and compiles critical information and responsive documents of a highly sensitive and confidential nature for Board review closed session and in response to complaints of alleged discrimination from DFEH, EEOC and other external governmental agencies; consults and collaborates with legal counsel on legal matters and judicial processes and proceedings and supplies technical information to support the District’s interests; prepares resolutions and appropriate documentation following Board meetings and sends to appropriate parties as required.Oversees, maintains and conducts training on the Title IX and Staff/Student Conduct software and database to organize, manage, and track incidents; maintains investigatory files, grievance files, disposition reports, and other records regarding harassment and discrimination cases; ensures that documentation of complaint, investigation, adjudication, appeal, and sanctions are thorough and kept confidential within the specific standards and timeframes pursuant to California Community College policies and procedures, or applicable laws.Collaborates with District Human Resources management and other District Title IX Coordinators to develop and implement training and development programs and employee orientation programs to meet the needs of personal, professional, and organizational development related to anti-harassment and discrimination and Title IX compliance and best practices. Develops, coordinates, recommends, tracks, and provides initial and ongoing outreach and training to District and college administrators, faculty, staff, and students; may participate in administrator, faculty, staff and student orientation activities.Collaborates and coordinates with various departments within the District regarding anti-harassment and discrimination and Title IX matters such as with the college or District’s Public Information Office when sensitive information needs to be released and with the District Police Department to report complaints defined as crimes under the Clery Act or those that may be subject to the Clery Act-required emergency notification; collaborates and coordinates with outside agencies such as high school dual enrollment partners when overlapping compliance is needed.Participates in the District’s collective bargaining process by researching and collecting data/information, making recommendations on District proposals and providing input to contract language; maintains official records of bargaining sessions; conducts research and analysis in relation to disciplinary actions, investigations, and other employee relations matters; assists with union contract compliance issues; responds to inquiries related to labor relations matters; collects data, makes recommendations, and suggests corrective action if necessary.Represents the District and participates in state and national program training and development and professional group meetings; makes presentations to various groups within the District, other educational institutions, community organizations, and governmental agencies.Serves on or leads committees, work groups, and task forces; attends meetings and works collaboratively with other District Title IX Coordinators, Campus Title IX Coordinators, and all District and third-party investigators. OTHER DUTIES Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.Reviews, evaluates and revises relevant Board Policies and Administrative Regulations; recommends updates where warranted, proofreads and prepares final changes; ensures that Board agenda items and supporting documents are developed, prepared and forwarded within District timelines and legal requirements and guidelines.Maintains and updates the District’s Title IX website and collaborates and coordinates with Campus Title IX Coordinators to ensure their Title IX reporting and resource information on the college website is accurate and current.Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Pertinent federal, state, and local laws, regulations, guidelines, and provisions including Title V of the California Code of Regulations, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Clery Act (and the Campus SaVE Act), the Family Educational Rights & Privacy Act (FERPA) and the Violence Against Women Act (VAWA) requirements, applicable sections of the California Education Code, and other applicable state and federal laws and regulations.District Board policies and administrative regulations related to equal employment opportunity, sexual harassment, discrimination, gender equity and accommodations of individuals with disabilities, as well as other areas of human resources management.Principles, practices and techniques of fact finding, investigation, negotiation, counseling and conflict management.Trauma-informed care and practice.Investigative interviewing principles and practices.Principles and procedures of confidential record keeping.Principles, practices and methods used in preparing, reviewing and evaluating a variety of data.Principles and practices of sound business communication including business letter writing and complex report preparation.Theories, principles and techniques of training and staff development.Literature, periodicals, and other resources concerning current trends in trauma-informed care, investigative techniques, prevention activities and survivor resources.Principles and practices of public administration, including budgeting, purchasing and maintaining public records.Research methods and analysis techniques.Methods and techniques of facilitating small group processes for resolving problems and optimizing actions with diverse groups.Safety policies and safe work practices applicable to the work being performed.Personnel Commission Rules, Board Policies, Administrative Regulations and Human Resources procedures. Skills and Abilities to: Coordinate and administer a comprehensive anti-harassment and discrimination & Title IX compliance program, including developing and implementing goals, objectives and priorities and actively promoting the services provided, using a high level of independent judgement and personal initiative.Gather, assemble, analyze and evaluate facts, evidence, data and other information, draw reasonable and fair conclusions and make sound decisions/recommendations in accordance with laws, regulations, rules and policies.Maintain current knowledge of, understand, interpret and apply applicable federal, state and local policies, laws and regulations.Maintain ongoing and complex caseload of harassment and discrimination & Title IX related incidents, complaints, and/or grievances to a prompt, effective and equitable remedy.Prepare, present and conduct periodic training sessions and team building, as directed, in anti-harassment and discrimination and Title IX and other applicable state and federal laws, regulation and harassment prevention matters in a manner that is culturally-responsive to the audience.Objectively and effectively conduct interviews and investigate complaints of discrimination, harassment and sexual misconduct in a trauma-informed manner to extract pertinent, essential information and knowledge from the subject.Identify and respond to sensitive community and organizational issues, concerns and needs using an equity-minded framework to meet varying needs.Analyze a variety of administrative, organizational and student relations problems and consult effectively with administrators and managers to develop solutions. Utilize electronic database systems and query tools to extract data from databases for interpreting and communicating data.Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.Organize, set priorities and exercise sound, independent judgment within areas of responsibility.Maintain confidentiality of information and work products.Organize and synthesize complex information to prepare clear, concise, thorough, and comprehensive factual reports, correspondence, studies and other written materials and to disseminate appropriate detailed information.Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.Represent the college and form partnerships with external agency/organization representatives, District constituents and the general public such as the college Public Information Office for matters released to the news media and community prevention and survivor support organizations.Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.Communicate effectively to a diverse population, both orally and in writing utilizing exceptional interpersonal and intercultural skills.Understand and follow written and oral instructions. Operate a computer and use standard and proprietary business software.Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in human resources, law, personnel/public/business administration, or a related field, and at least four years of progressively responsible experience in the public or private sector in human resources, performing investigations, or related experience; or an equivalent combination of training and experience. Experience in harassment, discrimination or sexual assault investigations preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver’s license and the ability to maintain insurability under the District’s vehicle insurance program. Within 6 months of hire, obtain certification as a Title IX Level 1 Coordinator and Office of Civil Rights (OCR) Level 1 Investigator and maintain certification through continued annual trainings. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; accommodate stressful situations; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
