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Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00/month to $5,858.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position is a key advisor to management (Deans and Department Chairs) in helping develop strategic objectives and operational methods. Substantial judgement in the analysis, interpretation, integration and application of complex data and information is needed for the development of policies and procedures and is the key staff contact and expert inside this complex organizational unit. It is important to maintain high-level and diverse contacts across the university and outside agencies and entities. This position needs superior communication and collaboration skills to engage all levels of University personnel. The incumbent must exhibit exceptional interpersonal communication skills, critical thinking skills, advanced knowledge of Excel and a thorough understanding of various reporting software and tools used by the University and the CTC. Essential skills in this busy, high traffic office environment include organization, the ability to multi-task, problem solving and taking initiative as well as the ability to lead and train others. Primary duties of this position will be to perform various functions to support the work of College management. The incumbent is responsible for data analysis in support of the internal administrative functions of an organization. The incumbent also carries out other administrative tasks in support of the day-to-day running of a department. The incumbent will operate independently on a wide variety of duties requiring judgment, initiative, independence and the ability to handle confidential information with discretion and sensitivity. This position will design and implement collaborative departmental policy. Responsibilities Administrative Lead Responsible for the interpretation/application of federal and state regulations, memoranda of understanding and CSU polices and procedures. Trains and leads several Administrative Support Coordinators (ASC’s) in the daily operation of the office to optimize processes for three academic departments and credential admissions services which includes but is not limited to coordinating activities with other divisions and departments for training purposes, training and providing recommendations for clerical, technical, or administrative staff; reaching out to new employees or their managers to schedule training and responsible for the interpretation/application of the Dean’s directive. Leads internal support for departments that want to increase efficiency, productivity, or profitability which includes meeting with Associate Dean and Dean to clarify and explain data, resolve problems, and interpret budget and financial documents; makes written and oral presentations on matters with assigned area of responsibility to the Associate Dean, Dean, department committees, college committees and college staff. Lead staff in the admissions, graduation and related students service needs of several master’s degree programs as well as admissions and credential completion of several credentials which includes and under the guidance of and direction of the Associate Dean, leads the work direction of ASC staff responsible for admission on daily, weekly, and monthly tasks to ensure smooth and cohesive workflows; provides feedback to the Associate Dean about workflows pertaining to credential services to ensure that workflows are smooth. Recommends changes in workflows to Associate Dean based on on-site observations of workflows among student services personnel and implements changes. Assist in the development of strategic objectives and operational methods including reviewing and analyzing workflow patterns of administrative staff support services and assess for growth in enrollment, work volume, and work complexity; and assess for organizational changes for efficiency; proffer advice to the Associate Dean on the formulation of policy and procedures, and organizational changes; survey, research and perform statistical analysis to address administrative, fiscal, personnel, and/or operational problems; establish procedures to control multiple funds and expenditures; develops/implements procedures to minimize deviations from financial plans; advise Dean/Associate Dean by providing strategic direction input from a staff point of view which includes operational changes in the function of the Credential and Educational Cooperative office, processes with travel/training, procurement, and admissions procedures. Responsible for the data analysis in support of the internal administrative functions of an organization which includes evaluating the financial impact of new policies and regulations; lead the primary contact for all departmental financial inquiries; serving as the staff support to interdepartmental committees and making oral presentations, upon request. Prepare non-routine letters, reports, which may be sensitive and confidential in nature; assists Associate Dean in conducting personnel, organizational and fiscal studies; reviews data such as financial spending, travel/training or equipment to look for spending patterns, and use of three department to better project program needs and enhance the student experience. Design and implement collaborative departmental policy which includes working with the Associate Dean to develop processes and policy recommendations that benefit department administrative functions to increase student success; Analyzing and reviewing operations and workflows at the ground level working closely with Department Chairs to achieve the goals of the College and services to students. Develop and implement proper training programs for staff and Faculty to ensure compliance to University operational and spending policies and procedures. Provide support in the design, implementation, and installation of new and modified workflow, software, and web-based programs, systems, procedures, methods of operation, and forms in compliance with University and CTC policies. Compiles materials necessary for the preparation of department budgets, department reports, administrative and fiscal manuals, and student manuals; act as primary tester for administrative processes. Support implementation of new business processes as required. Audit and analyze students’ academic file to address student complaints or petitions for review or areas of concern for academic dismissal or counseling out of the programs. Provides feedback to the Associate Dean regarding the student services staff milieu. Respond to complaints and requests for information by connecting students, staff, faculty, and senior administrators to the proper University policies and procedures. Manages and processes confidential documents and spreadsheets; maintains secure electronic archives for files and folders in all areas of duties. Workload/Schedules/Course Management Analyze workloads in Google database for three academic departments to ensure proper and accurate workloads according to university policies and directives which includes compiling, reviewing, input and analyzing the data for compliance with Unit 3 contract policies. Review contracts for three departments, and report changes to Administrative Operations Analyst, which includes being responsible for the interpretation/application of University regulations, memoranda of understanding policies and procedures related to the Unit 3 contracts, including 125 rules, release time, grant workloads and honorarium payments as to how they relate to the contract, budget and impact of delivery of courses for program. Works with internal and external departments to ensure that temporary faculty contracts and appointments processes are efficient and accurate. Review, as necessary, admissions and MOU work for three departments for credential applications with program coordinators and admission staff responsible for generating the MOUs to ensure MOUs are up to date and appropriate for the type of candidate being placed. Audit workloads for discrepancies and review with Department Chairs to correct which includes reviewing faculty workloads to ensure WTU compliance. Addresses workload concerns with the Administrative Operations Analyst and Associate Dean as needed. Process special consultant payments and honorarium requests. For workload, schedules, and course management, develops workflow processes and administrative policies to replace or improve upon current methods. Ensures that all workload, schedules, and course management policies and processes align with the University policy and College policy. Offers recommendations to the Associate Dean and Administrative Operations Analyst on the formulation of policy and procedures, and staffing and organizational changes Course Schedule Monitor the course schedule as entered into a shared Google database. Academic Schedules are brought together from various sources into a singular Google Document that is shared with the staff members that will input the schedule into the PeopleSoft System. This position will compile, review, input and analyze the data for compliance with University meeting patterns. Working with the scheduling coordinator, this position must also ensure all courses are not conflicting and students can register appropriately for the proper course set. Audit Schedule for discrepancies and review with Department Chairs to correct. Open closed courses, request room relocations, move students from the waitlist. Fiscal, IT and Procurement Fiscal analysis and managing of the day to day budget of three academic department which includes overseeing the maintenance, storage, and destruction of records; assisting in budget preparation and review/analysis of expenditures and requisitions for purchases and researching information; compiles and analyzes data in regards to purchasing equipment and ICT compliance. Addresses budget and financial escalations from the College Budget Analyst and Associate Dean as needed. IT and Procurement management for the division which includes maintaining inventory control of all ITS equipment in the College; track, reviews and audits for upgrades, new software and equipment; research, consults with ITS staff and budget analysis for new ITS solutions. Maintains extensive state-side trust fund budget tracking spreadsheets for three academic departments. Reviews all data regularly for accuracy and compliance. Tracks and reconciles expenses and allocations to the correct funds. Investigates and resolves discrepancies. Requests adjustment transfers when needed. Verifies, tracks and reconciles all department accounts. Leads staff working directly with faculty on travel, training and reimbursement requirements, ensuring all University policies and guidelines are met. Researches, interprets, analyzes, and summaries on a variety of policy directives, procedures, legislation, ordinances, regulations, and laws related to University Faculty and Student travel. Develops procedural training program for ASC staff, student services staff, and faculty to ensure compliance with all University travel policies and processes. Train employees on a routine basis, proactively to respond to Faculty and Student reimbursement inquiries and Accounting requests for documentation. A2E2 Funds Reviews all data regularly for accuracy and compliance. Investigates and resolves discrepancies. Ensures all fund policies are complied with according to A2E2 fund guidelines. Works closely with department staff to verify purchases are following Department, College and University protocols. Works directly with the Budget Coordinator to ensure all expenses are reconciled, received, allocated and confirmed. Scholarship Funds Verifies available funds and reconciles for future awards. Tracks and reconciles awards annually. Distributes scholarships via pioneer scholarships portal. Communicates with the department scholarship Faculty for screening and scoring process. Works directly with University advancement to ensure scholarships are distributed in a timely manner. Send out notifications for active scholarships and closed scholarships. Updates scholarships on department website. Schedule training for Faculty Scholarship review committee members and respond to questions. Purchasing Works closely with the College Budget Analyst to review and reconcile claims and purchases. Work with vendors, university accounting and purchasing staff to resolve matters of concern and discrepancies. Research university policies to stay current with all active policies and changes. Communicate changes to ASC staff, Credential Analysts and Faculty regularly. Clarify and inform the requester of University policies and procedures regarding purchasing. P-Card Reconciles P-Card monthly in accordance with university and department policies. Review, verify and correct P-Card reconciliation of College Budget Analyst and make any corrections. Procurement Enter requisitions for purchases, services or equipment according to university policy. Track and communicate with all parties on the status of the requisition. Reconcile all outstanding requests and verify payments and transactions on all department accounts have been cleared. Ensure all outstanding requests have been paid and all transactions on department accounts have cleared. Other duties as assigned. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Strong research, math, and computer skills. Work independently and make sound decisions and recommendations regarding accounting and budget activities. Excellent problem-solving and critical thinking abilities. Exceptional verbal and written communication skills. Ability to analyze and process data. Good understanding of financial principles and budgeting. Strong leadership abilities as this position will lead other employees, coordinate and review work assignments of employees performing the same general work as the lead on a day-to-day basis. Ability to train and provide instructions on work procedures. Strong interpersonal, professional, and customer service skills. Self-initiating. Strong accounting, bookkeeping and mathematical skills Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with emphasis on professionalism and customer service. Ability to handle multiple deadlines and work under pressure in a professional manner Highly organized and detail-oriented both in a physical and virtual environment Strong time-management skills Ability to prioritize and manage workload effectively and efficiently Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). Ability to handle confidential information with discretion and sensitivity Adept in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google calendars and various web browsers Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher Adept in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. Ability to interpret and follow instruction and policy guidelines. Understand and apply applicable rules, regulations, policies and procedures. Ability to perform mathematical calculations with speed and accuracy. Willingness to guide others and provide ongoing support as they make important decisions. Familiarity with college and university programs and resources as well as Human Resources/Payroll practices. Preferred Skills and Knowledge Knowledge of university-budget policies and procedures. Advanced skills in Excel and bookkeeping as well as Word and Google platforms. Experience with integrated financial systems, such as PeopleSoft, General Ledger, Accounts Payable and Asset management and queries. Experiences with or exposure to general ledger account reconciliations. Working knowledge of CSU policies and procedures, governmental accounting principles and practices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled

Description: Working Title Third Party Contracts (TPC) Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Professional & Global Education Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,167 - $5,000 Per Month ($50,004 - $60,000 Annually) Salary is commensurate with experience. Position Summary This position reports to the Assistant Dean of the College of Professional and Global Education (CPaGE) and receives work assignments from the Director and Assistant Director of Enrollment Service. The Third Party Contracts (TPC) Specialist is responsible for admission, enrollment, and accounting activities for students who are sponsored through third-party contracts. Position Information Manage all aspects of enrolling and reconciling associated payments pertaining to students sponsored through Third Party Contracts (TPCs), including Veterans Affairs Accept, review, route for approval, and file all TPC contracts Work with Procurement office to modify contracts if they do not meet CPaGE criteria Enroll students and move charge to TPC on approved contracts and complete Authorization to Bill Liaise with Accounts Receivable as needed and provide them with at least two contact persons at each TPC agency (case manager and their supervisor) Track invoices, payments, aging reports, and reconciliation Coordinate with SF State Accounts Receivable and contact TPCs and students when invoice is past due Adjust charge back to student when no TPC payment is received after CPaGE-predefined timeline criteria Provide weekly reports of TPC revenue, invoices, payments received, outstanding balances, balances in collection, written-off balances, and payment plans Keep CPaGE website current with all TPC-related information Make recommendations to improve the efficiency of the TPC process Outreach to increase TPC revenue Participate in Bay Area and statewide meetings, presentations, and conferences to promote CPaGE programs Acquire new revenue streams by connecting with new TPCs and reinforcing connections with current ones, including state and federal agencies, foundations and other nonprofit organizations, private and publicly traded companies, embassies, and consulates Provide detailed advising to potential and current students regarding CPaGE programs Enrollment process improvements Provide administrative and content support and coordinate special projects as needed, e.g, streamlining SOP’s, improving customer service response time, upgrading the website, etc. Other duties as assigned. Minimum Qualifications Knowledge : Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Abilities : In addition to the Accounting Technician I abilities, incumbent must be able to: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid Work independently and make sound decisions and recommendations regarding accounting activities. Experience: Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities. Preferred Qualifications Bachelor’s degree Demonstrated knowledge/experience with PeopleSoft and payroll systems General knowledge of database concepts Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Working Title Grant Support Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs Appointment Type This is a one year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday, 8am-5pm. Per campus guidelines, staff currently work 3 days/week on campus and 2 days remotely. Anticipated Hiring Range $4,844.00 - $5,000.00 Per Month ($58,128.00 - $60,000.00 Annually) Salary is commensurate with experience. Position Summary Responsible for all aspects of pre-award and post-award administrative support functions for a group of externally funded grants and contracts, including participation in Principal Investigator (PI) orientation; forms preparation for proposal submission; budget preparation; procedure documentation; and processing and tracking post award transactions. Position Information Post Award Transactions - Review award materials and develop familiarity with project scope and project budget. Assist PI with forms preparation. Review forms for completeness and accuracy. Review expenditure requests for allowability, allocability, consistency and reasonableness. Ensure that funds are available. Approve expenditures up to authorized dollar amount. For expenditures over the authorized dollar amount, route forms to the appropriate Grant Administrator or Manager for signature. Coordinate transactions with staff in Fiscal Affairs to ensure timely payment. Follow up with PI, vendors and subrecipients as necessary. Prepare journal entries and budget requests, create requisitions and change orders, close out purchase orders as necessary. Ensure that checks are deposited to the correct project. Coordinate project close out, including 120 day and 90 day notices, and review of outstanding transactions and open purchase orders. This function may include assistance with budget projections. PI Orientation and Support - In consultation with a GA, review budget and determine appropriate spending mechanisms (procurement card, requisition/purchase order, hospitality and travel reimbursement, stipend, honoraria, independent contractor, subaward, petty cash, direct pay, vendor contract, equipment purchase, etc.). Under the guidance of a GA, develop plans for expenditure and explain policy and compliance requirements. PI orientation may also include review of future proposal submissions and the coordination of pre-award processes. Develop and Document Internal Procedures Train New Staff - Provide orientation and training for new Grant Support Coordinators. Pre Award Transactions - Coordinate pre-award tasks between PI and Grant Administrator. Tasks may include assisting in forms preparation and budgeting, and coordinating forms submissions from subrecipients. Other duties as assigned. At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University. (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Bachelor’s degree; experience in a similar position may be substituted for education depending on length and applicability of experience. Effective verbal, written and interpersonal communication skills Experience in an administrative support position Demonstrated organizational skills Customer service experience Knowledge of common software packages and comfortable creating/using spreadsheets and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations. Ability to: coordinate and prioritize a large number of transactions in a timely manner with a high level of accuracy; work effectively with a diverse community of faculty and staff; understand and apply the principles of grant administration, including aspects of compliance requirements and financial management, to pre- and post-award functions; Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Academic & Student Affairs (ASA) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, ASA to provide strategic recommendations and insights to maximize department resources and support administrative operations of the department. These areas include Enrollment Management Services, Business Systems, Communications and Professional Development. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within the department with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensuring accurate expenditure of funds and leads the annual budget request and allocation processes . The incumbent also serves as the administrative specialist for human resource policies and procedures for the department. The incumbent performs routine and complex office duties in a fast-paced environment including calendaring and meeting scheduling support, preparing, processing, and compiling of data and reports, answering phone and email inquiries, ordering supplies, scheduling on-site and planning off-site meetings, making travel arrangements, tracking expenses, processing reimbursements, travel claims, payments and CPOs. Responsibilities Under the general direction of the Associate Vice Chancellor and Chief of Staff, Academic and Student Affairs , the Financial and Operations Specialist will: -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the departments across funding sources related. -Advise Associate VC, Assistant VC and other department administration on financial strategy and planning. -Provide general administrative support to the Associate VC and Assistant VC including but not limited to calendaring and meeting scheduling support, preparing and compiling reports, answering phone and email inquiries, ordering supplies, scheduling on-site and planning off-site meetings, making travel arrangements, processing reimbursements and travel claims. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting. -Review and analyze financial reports and reconcile financial transactions for department accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Chancellor’s Office, Department of Finance, Legislators, Grantors). -Ensure the departments are complaint with all laws, policies, and provisions of funding sources. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. -Assist staff with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for department including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Prepare purchase orders and encumbrances, memberships, subscription; coordinates the ordering of office supplies, software and equipment, tracking orders to delivery, confirming costs upon receipt of goods. -Work collaboratively with ASA Director of Operations on space management for department and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -Maintain and monitor department calendar for associate and assistant vice chancellor. -Complete other projects or duties as assigned by the Associate Vice Chancellor. -Support and coordinate general and complex administrative activities. -Provide general assistance to department staff as needed for the effective and efficient operations. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs. -Budget experience, and/or advanced knowledge in Peoplesoft systems. -Excellent administrative management skills required. -Excellent organizational skills in a multi-tasking environment. -Ability to work effectively with a wide range of individuals (faculty, students, funders, administrators, program officers. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to respond to inquiries from staff on a variety of policies and procedures and determine the most appropriate method or approach to address a fiscal or administrative manner. -Strong collaborative and communication abilities. Preferred Qualifications -Expertise with state and CSUCO fiscal policies, practices and procedures, preferred. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules (preferred). -Strong written and verbal communication skills. -Well-organized, excellent attention to detail. -Strong interpersonal and team-building skills. -Ability to present information clearly and effectively. -Ability to maintain professional discretion and confidentiality. -Work independently, but willing to take directions and ask questions. -Ability to meet deadlines. -Ability to address sensitive issues and push them through to resolution. -Strong analysis and problem-solving skills. -Good judgement, reliability, and flexibility. -Independent evaluation and determination of workload priorities. -Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint and current software applications. Application Period Priority consideration will be given to candidates who apply by August 31, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

The Position The Office of Management and Finance, Facilities Services Division, has a Storekeeper/Acquisition Specialist III position available. The Storekeeper/Acquisition III position prioritizes, reviews, and analyzes workflows related to services and materials management, shipping and receiving, inventory control and customer service. This position oversees all aspects of the planning and implementation of the shop layout design and associated arrangements to further support building parts acquisition, storage, and distribution. The Storekeeper/Acquisition Specialist III performs purchasing within delegated limits and preparatory accounting for a heavy volume of vendor invoice payment processing; oversees the operational activities in their assigned functional area and is responsible for all phases of the procurement process, including: purchasing, receiving, storing, and disbursing stock and nonstock items; maintaining control of bureau assets through accounting and inventory control principles; as well as utilizing Enterprise Business Systems software and Computerized Maintenance Management System software such as SAP, Facility Force, and/or others. This position will work within the Facility Operations and Maintenance Group which manages over 4 million square feet of City owned assets utilized by the City's primary bureaus, inventory management, and technical and administrative support. The position will be well-supported by leadership and peers dedicated to providing exceptional customer service in support of the City's Core Values. Candidates must be Forklift Certified , or able to become Forklift Certified during their first year of employment. If needed training is employer paid and classes may take place during regularly scheduled work hours. The ideal candidate has exceptional communication and interpersonal skills and demonstrated initiative in identifying and ensuring that appropriate actions are taken to achieve goals. Although the current vacancy is in the Office of Management and Finance, this recruitment may be used to fill future vacancies throughout the City . As a Facilities Maintenance Storekeeper , you will : Plans, schedules, prioritizes, and coordinates work; determines resource needs of work group; directs work of a crew or work group. Reviews and prioritizes the work of and provides training and guidance to assigned staff. Oversees the operational activities in an assigned acquisitions area. Researches , drafts, and recommends to the Work Control Supervisor policies and procedures related to acquisition activities as well as automated inventory and database control systems. Performs primary quality control/quality review. Responsible for database management including City of Portland required programs and Bureau/local programs and City of Portland procurement card. Oversees the preparation of requisitions, DPOs, POs and delegated contract amounts; performs audits related to movement of inventory; authorizes issuance of stock after review of orders; inspects damaged or returned material and authorizes disposition; arranges for factory service or repair. Performs analysis of all functional areas for decision making by the Work Control Supervisor, including cost and pricing trends; inventory levels and activity; economic reorder points; shelf-life status; damage, discrepancy and returns status; shipping and transportation costs; accounts and billing reconciliation; also includes data analysis of various productivity and benchmarking criteria for supervisorial use. Ensures continuity of operations in the absence of the Work Control Supervisor Performs related duties as assigned. This classification is represented by the District Council of Trade Unions (DCTU) collective bargaining agreement. You can view the labor agreement here: https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Applicants external to the City of Portland start at the entry salary rate. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in all people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . COVID-19 Vaccine Requirement As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception , for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered. Work Location Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in April 2023, most hybrid employees will be expected to perform at least half of their work in-person. To Qualify Applicants must specifically address and demonstrate in their supplemental question responses and resume how their education, training, work experience and/or lived experience, meets each of the following minimum qualifications: Experience applying laws, commercial and city codes, policies, rules and/or regulations as they relate to purchasing and developing, negotiating, and managing supply contracts. Knowledge of maintenance building parts and materials related to HVAC, plumbing, and fire safety principles and repair practices. Experience with automated inventory control and database control. Ability to provide training and direction to staff, including prioritizing, assigning, and reviewing work for quality control. Ability to work independently with minimum supervision or peer review. Applicant must also: Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire. A valid state driver's license and an acceptable driving record at the time of hire. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their resume and supplemental questions are weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule: Job Posting closes: 04/03/23 Applications Reviewed: week of 04/03/23 Eligible List / Notices Generated: week of 04/10/2023 1st Round of Interviews: week of 4/10 or 4/17/2023 Job Offer: end of April *Timeline is approximate and subject to change. Application Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/events . Contact Information: Bureau of Human Resources Karen Ehn, Senior Recruiter karen.ehn@portlandoregon.gov An Affirmative Action/Equal Opportunity Employer Closing Date/Time: 4/3/2023 11:59 PM Pacific

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, SAEB . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,031 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SAEB to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. These areas include Student Affairs, Equity, Basic Needs, Advising and Career Services, Community Engagement, and Veterans Affairs. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within the department with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensuring accurate expenditure of funds and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resource policies and procedures for the department. The incumbent performs routine and complex office duties in a fast-paced environment including calendaring and meeting scheduling support, preparing, processing, and compiling of data and reports, answering phone and email inquiries, ordering supplies, scheduling on-site, and planning off-site meetings, making travel arrangements, tracking expenses, processing reimbursements, travel claims, payments and Interagency Financial Transactions (IFT). Responsibilities Under the general direction of the Associate Vice Chancellor, Student Affairs, Equity and Belonging , the Financial and Operations Specialist, SAEB will: -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the departments across funding sources related. -Advise Associate VC and other department administration on financial strategy and planning. -Provide general and complex administrative support to the Associate VC including but not limited to calendaring and meeting scheduling support, preparing and compiling reports, answering phone and email inquiries, ordering supplies, scheduling on-site and planning off-site meetings, making travel arrangements, processing reimbursements and travel claims. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting. -Review and analyze financial reports and reconcile financial transactions for department accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Chancellor’s Office, Department of Finance, Legislators, Grantors). -Ensure the departments are complaint with all laws, policies, and provisions of funding sources. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. -Assist staff with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for department including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Prepare purchase orders and encumbrances, memberships, subscription; coordinates the ordering of office supplies, software, and equipment, tracking orders to delivery, confirming costs upon receipt of goods. -Work collaboratively with ASA Director of Operations on space management for department and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -Maintain and monitor department calendar for associate and assistant vice chancellor. -Complete other projects or duties as assigned by the Associate Vice Chancellor. -Support and coordinate general and complex administrative activities. -Provide general assistance to department staff as needed for the effective and efficient operations. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs. -Budget experience, and/or advanced knowledge in Peoplesoft systems -Excellent administrative management skills required. -Excellent organizational skills in a multi-tasking environment. -Ability to work effectively with a wide range of individuals (faculty, students, funders, administrators, program officers. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to respond to inquiries from staff on a variety of policies and procedures and determine the most appropriate method or approach to address a fiscal or administrative manner. -Strong collaborative and communication abilities. Preferred Qualifications - Expertise with state and CSUCO fiscal policies, practices, and procedures. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. -Strong written and verbal communication skills. -Well-organized, excellent attention to detail. -Strong interpersonal and team-building skills. -Ability to present information clearly and effectively. -Ability to maintain professional discretion and confidentiality. -Work independently, but willing to take directions and ask questions. -Ability to meet deadlines. -Ability to address sensitive issues and push them through to resolution. -Strong analysis and problem-solving skills. -Good judgement, reliability, and flexibility. -Independent evaluation and determination of workload priorities. -Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint and current software applications. Application Period Priority consideration will be given to candidates who apply by December 6, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Construction Programs Administrator . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $5,834 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Construction Programs Administrator to assist in the administration of Trustees’ policy and procedures as it relates to construction management of capital outlay projects in the administration systemwide programs such as prequalification of prospective bidders, delegation, and construction insurance. This position will also provide administrative support to construction management staff for tasks related to contract processing, procurement, and other administrative duties as assigned. Responsibilities Under the general direction of the Principal Construction Program Manager , the Assistant Construction Programs Administrator will: -Process prequalification applications under the supervision of the Construction Programs Administrator and update the prequalification database accordingly, during periods of high demand and as needed. -Respond to phone and email inquiries from contractors and subcontractors regarding bids, payment requests, and dispute issues, from attorneys and various agencies requesting General Contractor bonding information, from contractors regarding prequalification information, from various agencies requesting certified payroll records, from General Contractor and Architect on various aspects of the contract. -Assist in the administration, analysis, database management, and reporting of the OCIP and BRIP construction insurance programs. -Assist in the monitoring, collection, and reporting of campus project advertisements and awards to create and maintain project records in MetaBIM and PMWeb. -Coordinate and track funding for agreements, amendments, and change orders. -Coordinate the routing, approval, and execution of agreements, amendments, and change orders. -Interface with campus personnel from the following offices: Executive Facility Officer, Construction/Project Managers, Procurement Officers, Building Coordinator, Physical Plant and Energy Coordinators regarding all aspects of contracts. -Respond to daily inquiries via phone and email from campus construction, facilities, and procurement staff. -Prepare packages for the following phases of a contract: Approval to Advertise for Bids (including uploading the ad to online platforms such as Planet Bids and the California Contracts Register), Front End Documents, Pre-Bid Meeting, Bid Documents, Pre-Bid Job Walk, Bid Opening, Over Budget Bid, Within Budget Bid, Approval to Award Contract, Contract Preparation, Contract Award, Pre-Construction Meeting, Notice to Proceed, Set up Filing System, Document Tracking, Substitution of Subcontractors, Escrow Agreements, Stop Notices and Releases, Notice of Completion. Each phase has specific required documentation. -Administer and assist with CM webinars, webcasts, and other training. Provide training to campus and CPDC staff, and temporary help as needed. -Access the financial and capital project management systems, input and analyze data and provide unit and system financial reports with expense back-up, as well as other reports required for capital projects, labor compliance and department budget. -Process requesters access to the CM SharePoint sites. -Draft and distribute technical memos and bulletins. -Process and track payment of invoices for agreements managed by the unit. -Coordinate campus user access and issue resolution for the project management system (PM Web). Enter project information and generate reports for Construction Services. -Attend meetings/training sessions to keep abreast of the latest updates. -Assist with the preparation for the annual certification review board meeting(s), management plans, delegation of authorities, and training data. -Process travel requests, travel expense claims and review for accuracy as needed. -Arrange and coordinate meetings for the unit and managers and manage the unit’s calendar in Outlook as needed. -Work on site at Chancellor’s Office at least (1) one day a week to check mail and route to campuses. -Provide support to the Construction Services sub-unit Office of Fire Safety as needed. -Other duties as assigned. Qualifications -Bachelor's degree in a related field and 3 years of related job experience OR equivalent combination of education and related experience. -Proficient in the use of MS Office suite including Word, Excel, and PowerPoint. -Strong written and verbal communication skills. -General construction industry experience, including administration of construction contracts. Preferred Qualifications -Ability to coordinate many different construction management support tasks, determine relative importance of each, set deadlines, prioritize and complete projects accordingly. -Ability to learn, independently interpret and apply a variety of complex academic and organizational policies and procedures; ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described by available guidelines. -Ability to review processes and identify deviations from applicable policies or procedures. -Ability to learn the operations of a department as they relate to the academic environment. -Ability to establish and maintain cooperative working relationships with coworkers and others. -Ability to apply judgment, discretion and initiative in performing with minimal supervision complex work in a variety of subjects, programs or projects. -Ability to establish format and special relationship of correspondence, charts and statistical tables where required. -Ability to independently initiate, draft, and prepare clear and concise cover memoranda in final form and correspondence requiring selection of materials and references from a variety of sources. -Ability to keep complex records and files; ability to screen mail, telephone calls and greet visitors. -Proficient in the use of Smartsheet, Bluebeam, Microsoft Project, construction management software, and other industry related software tools. Application Period Priority consideration will be given to candidates who apply by March 31, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the State of California with the ability to report to Sacramento-based physical worksites daily if required. IDEAL CANDIDATE STATEMENT The Community Development Department seeks to hire a Program Manager for the Code Compliance Division. The core function of this position is to manage all administrative duties of Code Compliance including the issuance of permits and license for business activities including tobacco retailing, rental property, entertainment activity, vacant undeveloped land, parking lots and more. The position leads a team of more than 20 employees and holds an essential senior-level leadership role responsible for various programs that impact staff across the Code Compliance Division. The Program Manager position requires skills in organization, planning, scheduling, program strategy, reporting, proposal writing, and budget planning. The ideal candidate will possess a collaborative and team approach to successfully process license and permit applications and successfully administer various programs that regulate business activities. The ideal candidate will possess the ability to provide administrative support to the executive management team, field inspectors, elected officials, internal and external stakeholders while implementing strong leadership skills, patience, resourcefulness, composure, with detailed planning and solid follow through. As the administrative support for Code Compliance, the Program Manager shall possess the ability to communicate with customers from a diverse economic and cultural background, adapt quickly to change, communicate effectively, and be comfortable presenting frequently to stakeholders. The ideal candidate will: Be able to solve problems using technical and statistical support Be a collaborator and partner with constituents and colleagues Be disciplined, objective, impartial, and fair Become a subject matter expert in each of the programs that are administered Be an excellent communicator, facilitator, instructor, and mentor Strive to resolve issues and build consensus Support the vision, mission, and values of the department Have patience, a positive attitude and will lead by example Possess and demonstrate analytical skills and reporting, strong writing skills, meticulous attention to detail and a strong work ethic Represent the division, department, and city at meetings with a wide array of stakeholders Research topics thoroughly and make evidenced based recommendations to management Support the goals of the division and follow through to the completion of tasks Monitor and make recommendations on the division’s budget, including grant proposals, grant administration, spending, labor, staffing, revenue, and savings. Under limited direction, a Program Manager organizes and manages major programs or projects with a high degree of visibility and substantial citywide impact; supervises professional, technical, and clerical staff; coordinates administrative functions; and develops procedures, programs and methodologies. DISTINGUISHING CHARACTERISTICS This management level classification may be populated with multiple incumbents who exercise a broad range of authority over complex programs critical to a department’s mission. Responsibilities require work beyond typical program or project management work. Incumbents must exercise substantial innovation and leadership in developing and managing programs or projects. The Program Manager is distinguished from the lower classification of Program Specialist in that the Program Manager is responsible for administration and management of major complex programs and projects with high visibility and substantial citywide impact. This class is distinguished from that of Support Services Manager in that the latter class manages all internal support functions for a department and supports a board or commission. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided by a department head or division manager. Supervision, on a regular basis, of three or more assigned staff positions is required to hold this classification. ESSENTIAL DUTIES AND RESPONSIBILITIES Organizes, coordinates, and manages one or more major programs or projects with high visability and citywide impact; coordinates administrative functions including budget preparation, financial management, contract administration, and personnel administration for the program. Develops procedures and methodologies within compliance requirements; interprets and applies existing policies to actual situations; coordinates development of work plans, selects and supervises staff; meets with staff to identify and resolve problems, assigns work activities, and evaluates work products. Serves as principal contact for the program/project; confers with department heads, division chiefs, members of professional staff, and other officials concerning programs, regulations, procedures, policies, etc.; represents the department in a variety of meetings involving program coordination or regulatory requirements; may serve on commissions or non-profit boards as part of program service delivery. Develops and maintains informational and statistical reports regarding program performance, goal attainment, and service levels; conducts customer service audits and delivers customer service training. Works with vendors and suppliers; writes RFP/RFQs, contracts, and grant applications; negotiates terms, conditions and performance standards. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be perfomed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of public administration, including governmental finance, budgeting, personnel administration, procurement methods. Methods and practices of modern office management. Advanced principles and practices of research, analysis, and technical report writing. Functions and missions of publicly appointed Boards or Commissions. Principles and practices of supervision. Advanced principles and practices of project/program development, management and administration. Principles and practices of supervision and training. Skill in: Collecting and analyzing large volumes of data and reaching a conclusion supported by the research. Building a consensus among parties with competing or conflicting interests. Supervising and motivating employees and generating department-wide cooperation in support of strategic goals and plans. Use of computers, computer applications, and software. Ability to: Prepare technical or analytical reports. Interpret and apply regulatory practices, rules, and policies to actual situations. Present ideas effectively, orally and in writing. Establish and maintain effective working relationships with people of diverse backgrounds. Meet deadlines in a highly political environment. Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity. Manage highly complex subject matter. Make program or project changes based on analysis of results, new legislation, or departmental changes. Exercise administrative supervision and direction over professional, technical, and clerical staff. EXPERIENCE AND EDUCATION Experience: Six years of professional level administrative and analytical experience including two years of which must be in the program area. -AND- Education: Graduation from an accredited four-year college or university with major coursework in business or public administration or a closely related field. Note: It is highly desirable the required years of professional-level experience be attained in a governmental jurisdiction. Substitution: A post-graduate degree may substitute for one year of the required professional level governmental administrative and analytical experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) -All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library Closing Date/Time: 3/29/2023 11:59 PM Pacific