Contra Costa County, CA Martinez, California, United States
May 13, 2019Full Time
The Position Bargaining Unit: Management-Mmgt Classes, Classified & Exempt 4% additional COLA eff. 7/1/19 The Contra Costa County Administrator's Office (CAO) is seeking to add an enthusiastic, solution-oriented and systematic analyst to serve as a key member of its dynamic, professional team. Progressive analysts who thrive in a fast-paced and exciting environment and who have a strong work ethic and affinity for public service are encouraged to apply. The ideal candidate will have a proven track record demonstrating their ability to do the following: Manage a variety of work projects simultaneously and carry them through successful completion Effectively communicate both orally and in writing Self-motivated with a strong work ethic Build and maintain strong working relationships Possess a solid background in local government administration, specifically services and financing Evaluate situations that can be controversial, problematic and sensitive Flexibility to adapt to changing circumstances Adeptly operate a personal computer with word processing spreadsheets and data software applications Creative problem solver Demonstrate strong ethics and integrity Positive attitude, political astuteness and handle conflict well Reporting to senior administrative staff in the County Administrator's Office, the Senior Management Analyst, who will provide support to the Health and Human Service or Public Protection areas, will serve as the budget or program analyst and primary representative of the County Administrator's Office to assigned departments; advise departments and exercise central management oversight and control in areas including budget, personnel and administrative policy; perform complex, administrative, budgetary and management analysis; provide technical support and assistance to senior staff on assigned projects; and perform other related work as required. Incumbents are expected to exercise independence in handling a variety of sensitive County matters and are expected to be knowledgeable of the operations and service delivery systems of their departmental assignments and program areas. Budget duties require ongoing oversight and monitoring to the extent that budget modification plans can be prepared. Senior Management Analysts are generally assigned responsibility for multi-faceted departments/programs and more complex budgets, may be assigned direct management of a designated program or project relating to a functional area, and may provide technical advice and lead direction to others in the completion of assignments. Senior Management Analysts review, and at times prepare, budget submissions; after thorough analysis and development of supporting data, prepare budget and staffing recommendations for the CAO for inclusion in the County's annual proposed budget and coordinate updates for the final budget with the CAO and Auditor Controller; provide technical advice and assistance to assigned departments with budget development, fiscal management, agenda submittals, work plans, special projects, rate recovery schedules, fee updates, program development and evaluation; conduct written analysis of budget and administrative assignments using a variety of data collection techniques; review actual expenditures, expenditure patterns, and projections of departments; design and prepare computer spreadsheets of major activities; and prepare agenda items. For more detailed information about this position, please visit Brochure-Senior Management Analyst . For more information on the County Administrator's Office, please visit our website at http://www.co.contra-costa.ca.us/94/County-Administration Read the complete job description at www.cccounty.us/hr . The eligible list established from this recruitment may remain in effect for six months. TENTATIVE EXAM DATES Structured Oral Examination: Week of July 8, 2019 Typical Tasks MANAGEMENT RESPONSIBILITIES: Coordinates County government programs and/or services in an assigned functional area including program planning, administration and budgeting Reviews, and at times prepares, budget submissions of assigned departments; after thorough analysis and development of supporting data, prepares budget and staffing recommendations for the County Administrator's Office (CAO) for inclusion in the County's annual proposed budget and coordinates updates for the final budget with the CAO and Auditor-Controller Evaluates program requirements including staffing, furnishings and equipment and building facilities Conducts independent written analysis of budget, personnel, and administrative assignments using a variety of data collection techniques including interviews, record reviews, and statistical sampling Reviews actual expenditures, expenditure patterns, and projections of assigned departments and additional departments as requested for conformance with respective budgets Keeps informed of changing federal and state laws and administrative regulations affecting the budget and overall operations of assigned departments and functional area Independently designs, prepares and maintains computer spreadsheets of major activities such as budget monitoring of departments, revenue analysis, grant and contract administration, and labor costing Prepares agendas for assigned projects, prepares thorough, accurate Board agenda items and reviews departmental agenda items for clarity and completeness Provides technical advice and assistance to department staff with budget development, fiscal management, agenda submittals, work plans, special projects, rate recovery schedules, fee updates, program development and evaluation, and any other matter requiring the County Administrator's Office input Assists in the analysis of city annexation and redevelopment proposals Facilitates and conducts analytical studies and surveys regarding administrative and operational issues to address management concerns and promote efficiencies Works with CAO staff and departments to develop and implement policies; assists in the development and implementation of improved policies and financial procedures; and coordinates CAO directives to affected departments and agencies Independently formulates recommendations for action; prepares narrative and/or statistical reports, including implementation strategies; makes presentations to management or the public as required Serves as a member of the County's management team and provides staff support to County Administrative Office, Board of Supervisors, other members of the management team and advisory groups Works cooperatively with others to complete assignments including sharing relevant information, acting as a liaison between departments and programs, and suggesting and implementing improvements in the ways and means by which the office conducts business May provide lead direction to subordinate staff in the performance of administration and/or budgetary analysis CLERK OF THE BOARD'S OFFICE RESPONSIBILITIES: In addition to the management responsibilities stated above, individuals assigned to the Clerk of the Board Office performs the following duties: Oversees and manages the County's Boards and Commissions program, ensuring compliance with state and local statutes Provides Clerk of the Board management and administrative support, including acting as a meeting clerk, in the absence of the Chief Assistant Clerk of the Board - Senior Deputy County Administrator. Minimum Qualifications Education: Possession of a bachelor's degree from an accredited college or university with a major in public administration, political science, business administration, economics, finance, accounting or a closely related field. Experience: Three (3) years of full-time or its equivalent experience in fiscal operations, budget development and preparation, financial/budget analysis, or governmental analytical work, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Public sector experience preferred. Substitution for Experience: Possession of a master's degree in business or public administration or a closely related field may be substituted for six (6) months of the required experience. Selection Process Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A completed Supplemental Questionnaire is required at the time of applying. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination. Oral Interview: Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas. (Weighted 100%) The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.