3 jobs found

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of State Financial Reporting Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a State Financial Reporting Analyst to lead the systemwide state financial reporting effort. The incumbent will perform advanced professional accounting work to resolve a wide variety of complex accounting problems, serves as the prime contact for the reporting application used to meet systemwide financial reporting requirements, provides guidance to the Chancellor’s Office and campuses and supports the overall goals and mission of the department. Responsibilities Under the general direction of the Director, Legal Reporting & Tax , the State Financial Reporting Analyst will: -Lead systemwide state financial reporting effort including, evaluating, and recommending strategies, policies, standards, and procedures for financial reporting. -Analyze and update reporting application tables and associated documentation, including CSU systemwide chart of accounts and tables. -Gather, prepare, and review a variety of financial data for filing with the State of California and respond to questions about the submitted data. -Enhance customer service by developing, implementing, and documenting process efficiencies and improvements. -Build a collaborative working environment with campuses and Chancellor’s Office departments. -Provide training, guidance and support to campuses and other stakeholders by documenting processes, developing instructional videos, addressing questions, and resolving issues that relate to financial reporting to include the reporting application. -Collaborate with IT personnel to design, develop and implement reporting application changes. -Review campus financial data for accuracy and compliance with rules. -Lead the investigation and resolution of financial data issues, errors, and discrepancies. -By leveraging the capabilities of various software products, designs solutions that assist in gathering, compilation, analysis, and use of large amounts of financial data. -Actively participate in or lead workgroups to address policies, standards, and procedures for financial reporting. -Develop and implement a communication plan for systemwide state reporting by researching and maintaining the assigned intranet websites and financial reporting calendar. -Back-up the Director to include attendance at meetings, workgroups, performing analysis and research and responding to questions. -Collect, prepare, and respond to questions about data supporting the Federal Facilities and Administrative Cost Proposal. Qualifications This position requires: -Bachelor's degree in accounting or equivalent combination of education and related experience. -Minimum 4 years of experience in accounting and financial statement preparation or financial statement preparation and financial analysis, preferably in a higher education environment. -Experience with accounting, automated accounting systems, and advanced knowledge of Excel, including macros. -Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. -Demonstrated ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. -Ability to independently work with a high degree of accuracy under tight timelines. -Possesses superb verbal, written, and interpersonal skills and have outstanding consultative and presentation skills; be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge. Preferred Qualifications -Strong working knowledge of the design and development of complex automated financial systems and principles of relational databases. -Experience with PeopleSoft, Hyperion, and/or Tableau. Application Period Priority consideration will be given to candidates who apply by April 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,022.00 per month to $6,000.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. The Office of Student Outreach provides comprehensive services to prospective freshman and transfer students, middle and high school students, community college students, and the members of the community-at-large who are seeking information or services from the University relative to outreach, recruitment and pre-admission for the purpose of admission to the university. Reporting to the Director of Student Outreach, the Events & Strategic Partnerships Specialist develops, directs, and oversees a broad range of programs and software that support the prospective student experience as it relates to events (including the outreach calendar for the department). The Specialist has a strategic role in developing events and communication plans to support long-term objectives through all events by identifying the needs of the department and all university-wide partners, collaborating with community-based partners, and translating the results of research into strategic events and communications efforts to better position the university to reach enrollment goals. This role develops the strategies through analysis of prospective student data from the customer relationship management (CRM) tools and other software used by the department. The incumbent will provide high quality service for the department to prospective students, applicants, admitted students, their families, and counselors and educators in the community. The position supports the efforts and goals of the Office of Admission and Outreach to promote Cal State East Bay awareness in designated market territories, to promote the yield of admitted students, and to engage with campus partners to ensure that our "clientele" receive information on the vast university resources available. The incumbent is responsible for developing and maintaining key relationships and partnerships with relevant internal and external constituents to ensure consistent, relevant, and positive information about the university is strategically used in the implementation and marketing of all Outreach events. As one of the initial representations of the university, the events play a significant role in recruitment efforts and the incumbent is expected to work with a high level of acumen. The position is expected to be innovative, strategic and creative in producing recruitment events and ongoing oversight of communication materials on the Outreach website. The incumbent is expected to be a team player who serves as a collaborative, flexible and well organized leader with excellent interpersonal communication skills and interactions with all constituencies. This position must exhibit a strong work ethic including punctuality and reliability, as well as a professional demeanor. Responsibilities Provide leadership, analysis, and administration of event implementation, marketing strategies, and other prospective Student Outreach: Provide leadership, analysis, and administration of Student Outreach Events & Marketing to ensure the cohesive branding and messaging of the university. Develop and implement a comprehensive strategic plan using innovative approaches to recruiting and yielding prospective students by combining events, marketing, and fulfillment in one cohesive outreach effort. Build and foster key strategic partnerships for Student Outreach, both internal and external to the university, to create more impactful events & marketing. Serve as a liaison for Student Outreach to other campus units involved in university communications, branding, and large-scale events that help increase the university’s enrollment efforts. Marketing and communication strategies for Student Outreach: Partner with the Marketing and Communications Specialist (PA/CS II) Create, organize and oversee a regular communication plan for clientele for annual activities, to include various mediums of communication. Work with University Communications to initiate advertising, printing, signage, invitation mailing, and media notifications for all outreach and recruitment activities and events. Work with University Communications to create concepts for publication pieces that may further promote events and contribute to recruitment goals, including proofing and editing publications. Using analytics and strategic planning outcomes, plan and implement strategies to increase the university enrollment through programs and specific digital, print, and outdoor marketing channels. Assess, recommend, and help implement new technology platforms (i.e. TargetX, YouVisit) Configure and develop reports relevant to the tracking and effectiveness of marketing strategies. Work closely with ITS on all communication aspects using Salesforce, and operation of the prospective database including the tracking of sources for interest and applications. Analyze and report on applicant data such as sources and yield rates at each stage of the process. Report on strategies being implemented that contribute to the university’s initiatives and goals. Analyze trends utilizing data and reports from various platforms including the CRM and TargetX. Use this data to recommend strategies for student outreach marketing and communications. Maintain content for outreach and event related websites, including general event information, registration processes for attendees and campus partners/volunteers, and confirmations. Assess web content regularly to ensure that relevant and up to date information is presented and make necessary recommendations for an increased and successful online presence. Collaborate with Marketing & Communications Specialist to curate content for outreach and recruitment publications, ensuring the content is accurate and relevant, and easy for prospective students and their families to comprehend. Collaborate with other departments on campus to garner information so communications are comprehensive, and strategize on cohesive outreach and marketing efforts. Contribute to all forms of publications development and coordination including events and recruitment promotion in collaboration with other departments on campus. Collaborate with other departments to coordinate outreach efforts including the academic colleges. Ensure proper analysis and reporting for quarterly and annual reporting purposes. Oversee the efficient and effective operation of the Fulfillment Center: Develop the strategic plan of the Fulfillment Center, in partnership with the Director and the Events & Fulfillment Center Coordinator, to connect the enrollment goals of the university with the marketing materials, mailings, and CSUEB merchandise that are used as an information and recruitment tool for prospective students. Create and maintain fulfillment center schedule in sync with the marketing and events calendars and provide to the department each term. Lead the team to plan communication flows to market segments (such as CRM, email, and printed materials) and program applicable systems to generate correspondence as required. Perform special projects as assigned: Special projects or unanticipated needs may result in other duties being assigned as it relates to preadmission, recruitment and yield activities. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Ability to quickly develop basic knowledge about CSUEB and CSU admission policies and procedures to be able to share with clientele. Ability to carry out complex assignments without detailed instruction. Ability to interact professionally and effectively, individually and in group settings, with campus/department programs and the general public including diverse students and their family members. Ability to reason logically, analyze, and define organizational and operating problems, and implement appropriate responses. Strong organizational skills and ability to plan, coordinate, and initiate actions necessary to implement administrative or group decisions or recommendations. Ability to work independently. Excellent written and verbal communication skills. Ability to work with PeopleSoft, e-mail, internet browsing software, Acrobat, MS Office Applications (including experience with budget templates), social media outlets. Must be able to lift boxes weighing up to 10 lbs. Ability to accommodate a flexible work schedule that includes some evening and weekend work. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, SAEB . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,031 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SAEB to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. These areas include Student Affairs, Equity, Basic Needs, Advising and Career Services, Community Engagement, and Veterans Affairs. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within the department with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensuring accurate expenditure of funds and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resource policies and procedures for the department. The incumbent performs routine and complex office duties in a fast-paced environment including calendaring and meeting scheduling support, preparing, processing, and compiling of data and reports, answering phone and email inquiries, ordering supplies, scheduling on-site, and planning off-site meetings, making travel arrangements, tracking expenses, processing reimbursements, travel claims, payments and Interagency Financial Transactions (IFT). Responsibilities Under the general direction of the Associate Vice Chancellor, Student Affairs, Equity and Belonging , the Financial and Operations Specialist, SAEB will: -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the departments across funding sources related. -Advise Associate VC and other department administration on financial strategy and planning. -Provide general and complex administrative support to the Associate VC including but not limited to calendaring and meeting scheduling support, preparing and compiling reports, answering phone and email inquiries, ordering supplies, scheduling on-site and planning off-site meetings, making travel arrangements, processing reimbursements and travel claims. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting. -Review and analyze financial reports and reconcile financial transactions for department accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Chancellor’s Office, Department of Finance, Legislators, Grantors). -Ensure the departments are complaint with all laws, policies, and provisions of funding sources. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. -Assist staff with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for department including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Prepare purchase orders and encumbrances, memberships, subscription; coordinates the ordering of office supplies, software, and equipment, tracking orders to delivery, confirming costs upon receipt of goods. -Work collaboratively with ASA Director of Operations on space management for department and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -Maintain and monitor department calendar for associate and assistant vice chancellor. -Complete other projects or duties as assigned by the Associate Vice Chancellor. -Support and coordinate general and complex administrative activities. -Provide general assistance to department staff as needed for the effective and efficient operations. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs. -Budget experience, and/or advanced knowledge in Peoplesoft systems -Excellent administrative management skills required. -Excellent organizational skills in a multi-tasking environment. -Ability to work effectively with a wide range of individuals (faculty, students, funders, administrators, program officers. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to respond to inquiries from staff on a variety of policies and procedures and determine the most appropriate method or approach to address a fiscal or administrative manner. -Strong collaborative and communication abilities. Preferred Qualifications - Expertise with state and CSUCO fiscal policies, practices, and procedures. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. -Strong written and verbal communication skills. -Well-organized, excellent attention to detail. -Strong interpersonal and team-building skills. -Ability to present information clearly and effectively. -Ability to maintain professional discretion and confidentiality. -Work independently, but willing to take directions and ask questions. -Ability to meet deadlines. -Ability to address sensitive issues and push them through to resolution. -Strong analysis and problem-solving skills. -Good judgement, reliability, and flexibility. -Independent evaluation and determination of workload priorities. -Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint and current software applications. Application Period Priority consideration will be given to candidates who apply by December 6, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled